bhartiya post feb 09

3BHARTIYA POST FEBRUARY, 2009

AT 15.00 Hrs on 13.01.2009, the Secretary

Department of Posts took a meeting with the Secretary

General NFPE and all General Secretaries of affiliated

Unions / Associations of NFPE in the Committee

Room, Dak Bhawan, New Delhi on our Charter of

Demands submitted by us on 10.12.2008 [which were

reproduced along with the Strike Notice on 2.1.2009

also].

From the Official Side the Postal Board

Members, Member [P] and Member [D] and DDG

[Estt]; DDG [P]; Director [SPN]; and Director [SR]

were present.

The Main Charter of Demands submitted by

us was completely discussed. The following is the

actual position and outcome of the discussion but we

have to wait for the official minutes for confirmation.

We pointed out that no minutes were supplied to us

for the official meeting held by the Member [P] on

16.09.2008 on pay commission related issues including

formation of anomaly committee. We also pointed out

that appointments to meet informally the Secretary

[P] and Members of Postal Board is not quickly

forthcoming to the Secretary General and General

Secretaries and that there should be preference in

meeting us informally. The Official Side agreed to issue

minutes to that meeting. The informal meetings would

be given on prior appointment. Thereupon the following

issues were discussed with the following results:

1. GDS Committee: The abnormal delay in

submission of report by the Senior Officers Committee

headed by Shri. P.K.Gopinath Chief Postmaster

General Delhi Circle was pointed out by us and our

fear that this type of delay would cause serious

problems in implementation of the Report with the

modifications sought by us if the Election Commission

announced elections in February. Secretary [P]

conceded that there has been some delay on the part

of the Gopinath Committee and instructed that the

Report should be submitted to the Department by the

Committee without further delay. The Secretary [P]

also assured us that well before the Election

Commission announcement the implementation would

be ensured and by the end of January the issues would

be sent to Cabinet after providing us the opportunity.

2. Refixation of wages of Paid Substitutes /RRR/ Casual / Contingent etc: The issue is being

referred to DOPT on the advice of Internal Finance.

However the refixation will be made on the basis of

GIST OF DISCUSSION IN THE MEETING TAKEN BY THE SECRETARY DEPARTMENTOF POSTS WITH THE SECRETARY GENERAL NFPE AND GENERAL SECRETARIES OFRECOGNIZED SERVICE ASSOCIATIONS AFFILIATED TO NFPE ON 13.01.2009 IN THE

COMMITTEE ROOM, DAK BHAVAN, NEW DELHI.

the revised Basic Pay + Dearness Allowance without

including the HRA & other allowances. We pointed

out that as per the Honourable High Court of Madras

the allowances also should be taken into account for

computation of daily wages for these sections and

that from 1.1.2006 the arrears also should be paid.

While the date of effect from 1.1.2006 was not

disputed, the computation of daily wages by including

the Allowances like HRA etc the Official Side did not

agree. It was pointed out by the Official Side that as

per the observation of the Madras High Court the basic

order of the Main Finance is being revised by the

Government in this matter. We anyway urged for early

orders.

3. Screening Committee: The Secretary [P]

stated that a meeting of the Committee headed by

DOPT Secretary is convened on 21.01.2009 and that

this exemption for Postal Department would be

obtained on that day. All vacant posts in all cadres

would be thereupon cleared for filling up.

4. Holding Periodical / JCM DepartmentalCouncil Meetings: It has been agreed to hold both

the Periodical Meeting with Federation and affiliated

Unions / Associations and the meeting of Departmental

Council JCM as per the schedule.

5. April 2007 Strike Settlement: An Action

Taken Report on the April 2007 Strike Settlement has

been supplied by the Administration. The non filling

up of HSG-I/HSG-II/LSG posts and non grant of

notional promotions and non filling up of residual

vacancies as agreed upon were pointed out. Secretary

[P] directed the DDG Estt to pass instructions on filling

up of residual vacancies. Other issues of settlement

not implemented also pointed out. It is stated that

after studying the Action Taken Statement, the Staff

Side can have further discussions with the Directorate

on those issues. It was agreed to issue revised syllabus

for LGO Examination by modifying the existing

recruitment rules.

6. Sectional Charter of Demands submittedon 15.02.2008: An Action Taken Report on all the 200+

issues has been supplied to us by the Directorate in

the meeting. The Secretary [P] requested us to study

the same and sit with various concerned DDGs for

detailed further discussion. [The complete Action Taken

Report will be placed in the web site shortly for the

information of the members. The outcome of

discussions with respective DDGs on the Sectional


Charter of Demands also will be communicated after

such meetings are over]

7. Cadre Review of all Cadres: The Secretary

[P] directed the DDG [Estt] to study the Cadre Review

proposals submitted by the Unions. The proposals of

the Unions would be subsequently discussed with us.

On our part we have placed all arguments in favour of

cadre restructuring and the earlier agreement in

principle with the former Secretary [P] on this matter.

8. Improving the ACP for implementation: Ithas been agreed by the Secretary [P] that on release

of DOPT Orders on modified ACP Scheme a special

meeting between the Official and Staff Side can be

immediately held to finalise the same.

9. Removal of victimisation: We have pointed

out the increasing number of victimising Rule 37 transfer

of office bearers of unions in several circles. The

recovery of huge sums ordered in lieu of over payment

of Postmen pay fixation after 5th CPC and huge

recovery in the name of contributory negligence were

raised by us. The Official Side agreed to reconsider

the issue of recovery of over payment of Postmen pay

fixation. On contributory negligence cases individual

cases will be reconsidered on merit. On victimisation

the Official Side maintained that those orders were

issued on specific cases.

10. New Schemes without consultation: We

pointed out the problems we face due to sudden

introduction of new schemes without proper training

and time for the staff. The problem faced due to sudden

introduction of e-MO without sufficient infrastructure

like uninterrupted internet connectivity, installation of

software and its activation, training of staff in the module

etc were pointed out. Similarly on new projects like

Project Arrow for which the Staff Side had given its

support for improving the public amenities, the amount

of work pressure on Postmasters, staff and Postmen

etc were pointed out. The curtailment of delivery,

reduction of postmen, single beat system, change of

attendance and transfer of staff etc being resorted to

at many offices earmarked for Project Arrow. The

ongoing struggle in Hyderabad GPO also was pointed

out and discussion with the staff side before introduction

of such schemes was insisted. The Official Side

agreed to look with open mind about single beat

system or double beat system on the basis of the

concrete condition prevailing in a particular office and

not on mechanical manner. Regarding Hyderabad GPO

the Secretary [P] appealed for restoring normalcy of

delivery work first for intervention thereafter. We

appealed that the Chief PMG may be instructed for

holding discussion with the Circle Unions based on

the proposals of the staff side presented before the

DPS HQ and till such time status-quo be maintained

in delivery pattern and staff. The Secretary did not agree

to issue any instructions before normalcy restored in

GPO Hyderabad.

11. Withdrawing SLP against RRR: The Official

Side did not agree for withdrawal of SLP by stating

that the SLP was filed on the advice of Law Ministry

etc. We presented the arguments that the action of

going on SLP was unjustified. We pointed out that

while the administration could take one-time measure

regularisation for ad-hoc appointees in the past, why

similar yardstick could not be extended to RRR

candidates also. Our arguments were heard but no

positive response from Official Side was forthcoming

in favour of withdrawal of SLP.

12. Higher Pay Scale for Postmen/Mailguard:It was stated by the Official Side that orders have been

since issued on this matter. We pointed out that the

omission of Mailguards is delaying grant of the same

to Mailguard staff in several places and requested

proper instructions. We have also pointed out that

the absence of any such orders for grant of higher

scale of pay to Matriculate Group D and the failure

to instruct training for non-matriculate Group D so

far is causing great resentment. It was assured by the

Official Side that instructions would be soon issued

for grant of higher pay scale to Matriculate Group D

and that the required training for all non-matriculate

Group D would be imparted and higher scale granted

to them also before the end of February 2009.

13. Higher Pay Scale to Head Mail Peon: The

Official Side maintained that the Head Mail Peon cadre

is not on par with Postmen cadre but belong to a Group

D cadre. On assigning the job of Head Mail Peon in

MMS they were treated as on deputation and higher

pay was granted on par with Postmen. If the deputed

Group D is already on TBOP or BCR they were being

given the same TBOP or BCR level of pay. The Head

Mail Peon is not a separate cadre on par with Postmen

/ Mailguard. However on our insistence the official side

agreed to further discuss the issue.

14. Notional Fixation to Artisan Grade I from1.1.96: The Official Side did not agree this demand on

the ground the anomaly existed in the matter of Artisan

Grade I and Grade II has been sorted out by the 6th

Pay Commission. The new anomaly between the

Artisan Grade I and Charge Hand caused by the

recommendations of the Pay Commission is being

addressed by the Department. The Staff Side can have

further discussions with the DDG [Estt] on this matter.

15. Redistribution of LSG/HSG-II/HSG-I in Admn:

The issue would be further discussed with the Staff

Side by the Director [SPN].

16. Withdrawal of decentralisation of PLI/RPLI: The issue would be addressed with an open


mind by the administration in the backdrop of new

technology to be introduced and its impact on the over

all situation.

17. Periodicity of deputationists to COs: The

Official Side expressed difficulty in conceding this issue

immediately. However once the exemption from

Screening Committee is permitted we can revert the

deputationists to their parent units since new

recruitment can take place in COs.

18. Decentralisation of Postal Accounts: The

Official Side confirmed that there are no moves to

decentralise the postal accounts at present. The

integration of all Accounting streams in DOP will be

taken care of by introduction of future technology.

19. Restoration of 3 year periodicity for Sr.Accountants: The Official Side informed that this has

not been approved by DOP&T. We contradicted this

point and thereupon official side agreed to look into

this matter. Further discussions would follow on this

issue.

20. Regularisation of Casual Labourers: The

Official Side agreed to reconsider its stand of rejecting

grant of Temporary Status to Casual Labourers who

completed 240 days / 206 days of work in a year in

operative / administrative offices even though they were

recruited before the cut off date of 29.11.1989.

21. Pending OTA and other Bills: The Official

Side maintained that no pending claims from Circles

are lying for want of funds from Directorate as per the

note of the Budget Branch. We opposed this stand

and pointed out the pending bills in different circles.

We also requested the Secretary to help the

acceptance of OTA Arbitration Award but the Official

Side explained its incapacity on this matter which has

to be dealt by us in the Standing Committee JCM only.

We suggested that one time measure clearing of all

pending bills is the only remedy to the problem. The

Official Side requested for the full circle wise details of

long pending bills which we have agreed to provide.

22. System Administrators: The move of the

Department calling for interested Technology

Consultant was pointed out by the Staff Side and we

asked for details of the same and also questioned as

to whether any existing work of the department would

be outsourced. The Official Side clarified that the

technology for core banking and national networking

etc are to be provided only by a specialist Consultant.

The Official Side told that the Department would be

moving in the direction of a separate Technology Wing

in the Department of Posts with specific cadres on

the basis of specified qualifications and recruitment

Rules. We requested that the services of present

System Administrators should be recognised and they

should be absorbed in the new technology wing and

the Official Side agreed to keep this in mind. The

difficulties faced by the System Administrators were

explained in the meeting by us and it was agreed by

the Official Side that the responsibility for signing

AMC for UPS with Service Providers etc is not

contemplated as such task is on the Circle Offices

only and that for undertaking tour for attending different

offices necessary mileage allowance etc as available

to other Government Staff would be instructed to be

provided.

23. Revised duties of Postmen: We raised the

issue of recent orders on revised duties of Postmen

staff entrusting preparation of beat lists for registered

articles, MOs and speed articles in computer and

taking returns after delivery and pointed out the

difficulties and other problems involved in transferring

the work of PAs to Postmen in this manner. The Official

Side agreed to reconsider the issue.

CONTRIBUTORY NEGLIGENCE - AWARDING PUNISHMENTS WITHOUTCITATION OF RULES

CHQ Letter No.P/4-1/Staff Dated : 22.12.2008 addressedto all Circle Secretaries and CHQ office bearers.

The CHQ has taken a case with the Directoratethat many disciplinary authorities are awardingpunishments without quoting the rules contained involumes and merely using their authority outside thedepartment manuals.

The Directorate in turn sought some specificcases for examination on the matter. There may bemany such cases in each circles. If two selectedcases from each Circle are furnished, it will certainlyhelp the CHQ to focus this issue very effectively.

It is requested to furnish the details of such casesimmediately or at least before 15.01.09 to CHQ. Thecopy of the Directorate letter is enclosed herewith

information.

No. 16/101/2008-SR Dated : 1 December, 2008

Sub.: Awarding punishments by quotingrules/authority outside the Departmentalmanuals-reg.

I am directed to refer to your letter No. P/4-1/Staff

dated 10.11.2008 on the above mentioned subject.

2. It is requested to refer the specific cases for

examination of the matter at this end.

Yours faithfully

Sd/-

(Subhash Chander) Director (SR&Legal)

N.B. : Pl expedite reply


(Gists sent to Secretary (Posts) vide CHQletter no. P/4-1/Agitation dt. 3.1.09)1. Filling up of LSG, HSG II and HSG I posts.(i) Recast the notional promotions since1982/1983 onwards and fill up all vacant posts ofLSG /HSG II & HSG I Despite crystal clear orders of the Directorate dated

20.11.06 prescribing the check list for LSG, HSGII &

HSG I promotions, the notional promotions had not

been implemented properly in many circles.

1. In respect of M.P, Punjab, Bihar, Rajasthan,

J & K, west Bengal circles, the notional LSG

promotions are not accorded so far.

2. The revision of notional promotion as per May

2007 instructions has not been carried out in many

circles like West Bengal, Orissa etc.

3. In respect of Orissa circle, the irregularity in

the notional promotions has not yet been settled

despite the visit of the Director (SPN).

Since there was no check prescribed for this

purpose, the due notional promotions have not been

carried out properly in many circles. The seniority list

of LSG officials after correcting the date of notional

promotion to LSG officials has not been circulated in

many circles for making representations by the

affected officials.

(ii) Fill up 2/3 rd unfilled up LSG vacanciesnotionally from 7.2.02 to 18.5.06.

Secondly the 2/3rd unfilled up vacancies from

4.1.02 to 18.5.06 have not been filled up on notional

basis on seniority. Due to this, there is dearth of LSG

officials for HSG II promotions as per recruitment rules

resulting in non filling up of such HSG II posts.

(III) Relax minimum qualifying service for HSG IIpromotion.

It was assured during the talks held in April 2007

to relax the minimum qualifying service for HSG II

promotion in order to fill up the HSG II posts in the absence

of eligible LSG officials. This has not been implemented.

There are several HSG II posts remaining vacant.

(iv) Irregular application of benchmark ofcurrent period for the grant of notional promotion.

According to DOPT instructions, application

of bench mark for LSG promotion was introduced only

in 2002 vide notification GSR 88 (E) communicated in

Directorate letter no 137-10-96-SPB II dated 19.2.02

Whereas, in many circles, the benchmark of the

current period had been wrongly applied for notional

promotions for the vacancies from 1984 onwards

resulting denial of due LSG promotions to the entitled

seniors for the vacancies of the earlier periods.

Moreover the Directorates instructions contained in

letter no 137-04/2006- SPB II 9Pt) dt 16.5.07 (ie) the

DPC should be realistic and objective in their

assessment in order to avoid unnecessary staff

grievances and depriving dues of the staff for promotion

- has not been practiced in any circle

(v) Date of LSG promotion be calculatedfrom the date of issue of orders and not from thedate of joining.

In many circles like Tamilnadu, the Circle

Heads ordered LSG promotions on regular basis

against the vacancies and intimated that the

promotions of the officials will take effect from the date

on which the officials actually join the post of LSG.

Some officials have been posted in the same

office or nearby who could immediately assumed charges

on receipt of orders and the others have to wait for their

relief to hand over the charge before joining the new post.

This will result in postponement of HSG II

promotion for the later and also loss in his seniority in LSG.

Hence the condition that the promotion will

take effect from the date on which they actually join

the post of LSG should be removed. The date of

promotion shall be taken in to effect from the date of

issue of order for promotion.

(vi) Grant of modification of LSG as one timemeasure for those aggrieved due to dearth ofLSG vacancies / Rule 38 transfers.

Since the LSG notional promotion was

granted on notional basis in some divisions due to

more number of LSG posts in existence, the juniors

got their LSG promotions. In other divisions, due to

dearth of LSG posts, the seniors of deprived of LSG

notional promotion.

Similarly, the Rule 38 transferees could not

get their notional promotions due to application of the

divisional gradation list.

In order to mitigate the genuine grievances of

the above said officials in promotional aspects,

modifications of LSG by granting notional promotion

may be explored since the anomaly is prevailing due

to various changes made in the procedures

(vii) Drawal of pay to senior BCR officials inHSG I posts as the pay scales of HSG II & BCR areone & the same and settlement of earlierofficiating cases of Tamilnadu and West Bengalcircles as one time measure.

The pay scale of HSG II and BCR is one and

the same. After the modification of FR22 on 30.8.99,

Short Notes on P-3 Charter of Demands


any official holding / drawing the pay of HSG II on

regular basis even for a single day can very well officiate

in HSG I, as these promotions are in the same general

line. The officiating pay for the officiating in HSG I posts

by BCR officials have been denied in many circle.

In some circles, the regular HSG II officials

have been ordered to work in HSG I posts without any

extra remuneration.

In some circles like Tamilnadu, West Bengal,

some senior BCR officials have been ordered to officiate

in HSG I posts for more than one year during 2002 to

2005 in the absence of clear cut clarifications on the

subject and the circle heads had already referred the

cases to Directorate to regularize the arrangements

beyond one year as one time measure which is

pending over two years. The due officiating pay had

neither drawn nor taken for retirement benefits.

(viii) Fill up the vacancies by relaxing theminimum qualified service for HSG II and HSG Ipromotions.

There was no DPC held in many circles during

the last two or three years for HSG II and HSG I

promotions due to the absence of adequate qualified

officials possessing the requisite service as per the

recruitment rules resulting all the supervisory posts

are being kept managed by the other senior officials.

One time relaxation may be considered to fill up all

vacant posts immediately till the relaxation provisions

are incorporated in the recruitment rules.

(ix) Anomaly in the preparation of PA Gradationlist.

There is an anomaly prevailing in the

preparation of PA Gradation list from 1983 onwards in

many circles. In some circles, the date of confirmation

was taken for the determination of the PA seniority.

Fixing seniority based on the date of confirmation is

unconstitutional and discriminatory. The date of

appointment should be taken for determination of

seniority at this later stage.

The CAT, Bangalore held in O.A.No 446/2007

to dispose the case in accordance with Supreme Court

judgment that seniority should not be based on the

date of confirmation.

2. WITHDRAW THE ORDERS DATED21.5.2007 DENYING BCR BENEFITS TO THOSEDECLINING LSG PROMOTION

In Para 2 of the above said letter, it is clarified

that if an official declines regular promotion after getting

higher pay scale under TBOP/BCR promotion

schemes, his / her placement in higher pay scale under

BCR scheme / regular promotion be delayed for the

[period he / she declined regular promotion .

This is arbitrary. The orders applicable to ACP

should not be applied to TBOP / BCR which were

introduced on matching savings and they were different

from ACP.

The Dept vide its letter no 137-18/2001 - SPB

II dated 23.4.01 clarified that up gradation under TBOP

/ BCR schemes and promotions to LSG / HSG II as

per the provisions of recruitment rules are two distinct

matters. The present application is in contradiction of

the said orders.

3. FILLING UP THE APM ACCOUNTS LSG,HSG II POSTS AS PER THE 1976 LSGACCOUNTANT RECRUITMENT RULES.

The statutory rules of 1976 and rules 276 &

277 of Volume IV dealing the issue remain unchanged.

While clarifying the posting after the introduction of

FTP exam vide Dept letter no. 137 /10/96 - SPB II

dated 28.1.03, it was mentioned that the officials

promoted to LSG either on General line or FTP having

accounts qualifications may be considered for APM

Accounts post. This has created a bundle of

contradictions and the separate line of promotion to

LSG APM Accounts has been disturbed and not carried

out thereafter.

Rule 276 A (a) of P&T Manual Volume IV states

that the appointment to the posts of LSG (APM

Accounts) will be made from the PO & RMS Accounts

qualified officials in preference of their seniors in general

gradation list even though such seniors have passed

the old lower selection grade examination.

Rule 276 - A (b) of P&T Manual Volume IV states that

the appointment to the post of Accountants in Higher

Selection Grade will be made from the officials in the

LSG who have qualified the PO & RMS Accountants

examination and after passing the examination, he

should have worked as Accountant at least for three

years.

Now in many circles, by deviating the

recruitment rule 1976 and the statutory rules of volume

IV, unqualified officials have been posted as APM

Accounts in HSG II cadre and thus defeated the very

purpose of existence of such qualified posts.

The CAT, Chennai in its O.A. No 201/2006 in the case

of Sri. P. Ramadoss Vs. the Principle Chief PMG,

Tamilnadu circle held the separate identity of APM

Accounts cadre and directed to conduct the DPC for

Accounts line without any procrastination based on

the Recruitment Rules dated 13.9.76 and issue

necessary promotion orders to the eligible Po &RMS

accounts line officials.

Hence, the following may be considered to

overcome the present situation and injustice caused

to this cadre.

1. The LSG Accountants Recruitment Rules

1976 shall be revived and applied for filling up of all

APM Accounts posts.


2. The Year of passing the PO & RMSAccountants Exam may be taken for the promotion toLSG APM Accounts.3. During the up gradation of 1622 HSG II posts,many APM Accounts posts were up graded to HSG II.Resultantly, there is a dearth of LSG APM Accountsin the feeder cadre for promotion. Hence, it is requestedto restore the LSG position of APM Accounts to theextent of 50% of the total number of posts in Accountscadre by upgrading the general lines post to HSG II.4. Keep 30% of HSG II APM Accounts postsand this can be filled up with the LSG officialspossessing accounts qualifications.5. Reserve 20% of the establishment for HSG Ipromotion in accounts cadre for providing promotionto HSG II APM Accounts.If the above proposal is considered, the presentproblem will be over and if the accounts qualifiedofficials are allowed to handle the accounts, it willimprove efficiency in the prime accounting functionsat the base levels.4. FILLING UP OF RESIDUAL VACANCIESSINCE 1999 - 2000 ONWARDS WITHOUT ANYFURTHER DELAY AND RETURN THEDEPUTATIONISTS FROM CO/RO TO MANAGE THEACUTE SHORTAGE OF STAFF IN THE DIVISIONS.

Despite the department caused orders to fillup all residual vacancies vide its letter no 60 -5/2007 -SPB I dated 15.5.07 in very clear terms, this has notbeen implemented in true spirit in most of the circles.In respect of Tamilnadu circle, 858 PA posts are stillbeing kept unfilled under this head. In Assam circle,the posts have been abolished in some divisionswithout knowing the procedures. In respect ofRajasthan 292 PA posts have not been filled up so farfor want of order from the Directorate. The Chief PMG,Orissa has submitted proposals for filling up the posts.In Jharkhand 138 posts are still unfilled up. InUttarkhand , 112 posts are still being kept unfilled up.The Chief PMG, West Bengal sought clarifications forfilling up of these posts.

Almost all the circles are seeking clarificationsand protracting this issue. Since no post was kept vacant,the question of revival does not arise. However, the contentsof the Directorate earlier letters no 4-2/20-3-SPB I dated20.12.03 and 60-1/2002-SPB I (Pt) dated 29.3.04 weretaken as a ruse by the Circle Heads to simply refer thecases again to Directorate and remain silent.

Unless clear-cut instructions are not issued,the issue will not be settled at circle level.5. UNJUST AND ARBITRARYDISCRIMINATION OF REGULAR AND FTP AMONGLSG OFFICIALS

The department is causing various ordersdiscriminating the regular and FTP among the LSG

officials. Earlier, the FTP qualified LSG officials arebeing forced to join in the delivery post offices andnow orders were issued to post them in project arrowpost offices. This will demotivate the regular officialsand also causing frequent disturbance to the FTPofficials. Writing the Examination is a channel ofpromotion but that should not discriminate the officialsamong the equals.

Necessary orders may pl be issued by endingthe discrimination prevailing now.6. WITHDRAW THE DIRECTORATE LETTERDT 22.10.07 ON SYSTEMS ADMINISTRATORS ANDFOR UNIFORM AND CORRECT NORMS &Guidelines before passing sarcastic comments. The comments contained in the said reference thataccessing the data base by the Systems Administratorsis dangerous has hurted the feelings of the officials whoare toiling very hard for the full computerization of thepostal service. Even on today, the contents of the saidletter to make the divisional head as the custodian ofthe data base is not in practice in anywhere and it isonly in paper. The custody of data base should beentrusted to the head of the office only for the smoothand uninterrupted functioning of the systems.7. WITHDRAW THE ORDERS FIXINGRESPONSIBILITY ON D.D.Os / APM ACCOUNTSFOR THE OVERPAYMENT OF PAY & ALLOWANCESTO POSTMAN ON ACCOUNT OF FIXATION OF PAYUNDER R. P.RULES.

The drawing and disbursing officers have beenmade as scapegoats in this case. According to Rule87 of P&T FHB Vol I, any excess payment can berecovered at any time. The Apex court also confirmedthat any excess payment made to any administrativemistake, there is no rule which prohibits such recovery( Udayasankaran vs. Union of India JT 1996 (4) (SC)

It is most pertinent to point that the inspectionparties like ICIR and Audit have approved and certifiedsuch drawals in many places. The clarificationsregarding fixation of pay of Postmen in scale of Rs.2750 -4400 ( with two advance increments ) was issuedonly on 10.6.99 vide letter no 23-66/97-PE I (PCC)dated 10.6.99. The defective order dt 9.10.97 resultedin overpayments.

Some circles have clarified in favour of thedrawal. For example, the Chief PMG, M.P.Circle vide hisletter no EST / 1-166 /III/Rlg dated 12.10.98 clarified thatthe fixation of pay in Postmen / Mailguard cadre is to befixed as on 1-1-96 in the pay scale of Rs. 2750-70-3800-75-4400 as per CCS (RP) Rules, 1997 and two advanceincrements may be given after fixation on 1-1-96.

For the overpayments, the accounts branchcannot alone be held responsible. Merely for nonobtaining declarations, they cannot be held responsible.One Sri V.V.Nargide, APM Accounts, Pune City HPO


had been proceeded under Rule 14 on 31.12.2008 onthe date of his superannuation directing him to credit Rs.7,27,671.60.Any punishment should not handicap theemployees and demoralize him - The spirit of the VolumeIII and FHB has been buried by this kind of actions.

It is requested to protect the innocents bywithdrawing unwarranted actions.8. COUNTING OF SPECIAL ALLOWANCE FORPAY FIXATION - CASE OF PO & RMSACCOUNTANTS

A kind attention is invited to the Dte letter no9 (1)/2004-PA Admn. I/501 to 504 dated 29.10.06 wherein it is ordered that the special allowance drawn in lieuof higher pay scales may be taken into account forfixation of pay on promotion under ACP to the JAOqualified candidates of Postal Accounts.

The above said instructions were issued withthe consultation of DOPT and we request the similarapplication of the clarification in respect of PO & RMSaccounts qualified officials also. The issue is pendingover ten years.9. COUNTING OF PAST SERVICES OFERSTWHILE R.T.P. FOR PROMOTION ANDPENSION AS PER SUPREME COURT JUDGMENT.

Pl refer our letters on the reference whichcontain full justification of this demand with concernedjudgments and other Govt orders. In nutshell we requestto consider the issue on the following main grounds.(i) As per the Directorate letter dated 19.4.96, the

implementation of the Ernakulam CAT judgmentgranting the past RTP service as regular servicefor all purposes was restricted only to theapplicants of the O.A. This is against to thedecisions of the various judicial pronouncementsthat the benefits should be extended to thesimilarly situated persons.

(ii) During 1970 to 1974, even the pre training servicesof certain officials engaged as postal clerk wereregularized. The RTPs were trained and utilizedfull time in the clerical posts to manage all theworks of the post office.

(iii) The CAT, Chennai held that the services renderedby the ex RTPs at APS shall be counted asqualifying services for all purposes. The ChennaiHigh Court, on appeal by the department hasupheld the decision of the CAT in WP no 37117 to37119 of 2002 and directed the department toextend the benefits.

(iv) In another case, the Apex court under Civil AppealNo.5739 of2005 filed by Sri M.Mathivanan, PostalAsst, Cuddalore division upheld the decision ofextending the benefits and dismissed the appealfiled by the department with costs.

(v) The Directorate has directed the Circle Heads tocollect, compile and furnish details of ex-RTPs

deputed to APS to consider for extending thebenefits to all similarly situated persons. Thereafter there is no action in this regard.

This demand is pending over decades andthere should not be any discrimination between twoequals. It is requested to consider the case and causeappropriate orders for counting the past services ofthe RTP for all benefits.10. WITHDRAW THE CONDITION IN TENUREPOSTING OF SINGLE & DOUBLE HANDEDOFFICES & RESTRICTION IN POSTING OF SPMDUE TO MINOR PENALTIES / CR ENTRIES, WHICHARE IN VIOLATION OF PROVISIONS OFSTATUTORY RULES OF VOLUME IV

The condition that the SPM working in Single/ Double handed offices should not be posted back tothe same office during their entire service is againstto the statutory rules of Postal manual Volume IV.This has caused serious dislocations in the hill stationsand also in the divisions where larger number of singledhanded offices available.

The unwarranted suspicion on all employeeswill demoralize and demotivate them.The orders may be rescinded.11. GROUP B EXAMINATION.

After The fifth commission, the department,unmindful of the amendment of the recruitment rulesby due notification with the approval of nodal ministries,has plunged into action to the controversial decisionin permitting only those officials holding standard LSGpost on regular basis, blocking out all TBOP /BCRofficials. Earlier bunch of TBOP, BCR officials passedthe Group B examination. As such a sudden switchover to standard LSG criteria has caused a concern.It is requested to permit all the officials having 20years of clerical service irrespective of the fact whetherthey are LSG or TBOP to write the Group B exam.12. COUNTING THE TRAINING PERIOD FORINCREMENT AND PROMOTION TO THEDEPARTMENTAL CANDIDATES ALSO

Despite clear orders contained in Dte letterno 44-47/98-SPB II dated 31.7.2000 & 27.7.2001,thatthe period of induction training period may also becounted as qualifying service for the benefit of TBOP /BCR promotions, this has not been implemented inmany circles. In Tamilnadu circle, due to the objectionof the circle IFA, huge recovery had been ordered andthe promotion date had been postponed to next sixmonth in most of the cases.

It is requested to cause necessary instructionin this regard and further it is requested to considerthe induction service period of the LGOs as servicerendered in Postal Assistant cadre if opted for fixationand other benefits.13. REVISION OF FSC TO POST OFFICES &


ENHANCEMENT OF HONORORIUM FOR RD PMCWORK IN SUB OFFICES, DEPARTMENT EXAMINVIGILATION WORK ETC.1. The rates fixed for RD PMC work a decadeback needs revision. The norms were also revised.During 1996, the PMC was permitted without interestafter one year. Now the PMC is allowed only after threeyears with SB interest. Resultantly IBB has to beworked out for more than three years consuming moretime in the midst of RD decentralization. We requestto revise the rates as follows:Sub Postmaster Rs. 5/00 per account.Postal assistant Rs.10 per account.2. The Fixed Stationary charges fixed to officesdoes not commensurate the expenditure being incurredfor the purpose due to spiral increase of price.It is pertinent to mention that the GDs are getting moreFSC than the regular departmental officials. The fateof process initiated during 2007 is unknown.3. At present, the following rate of honorarium is beingpaid to the officials who are brought by the departmentwhile conducting the departmental examination.(i) Supervisor : Rs.30 per session.(ii) Invigilators. : Rs.20 per session(iii) Clerk : Rs25 per day(iv) Group D : Rs15 per dayThe remuneration is very meager while comparing thestrenuous job carried out by the officials.14. IMPLEMENT THE ASSURANCES MADE ON19.4.07 IN FIXING INCENTIVE TO RPLI, IMT,PASSPORT APPLICATIONS, NRGEIS, OTHERBUSINESS ACTIVITIES ETC. GRANT OF OTA TOOPERATIVE STAFF, DISPENSATION OFCONFIRMATION EXAMINATION AS AGREED UPONBY AMENDING THE PA/SA RECRUITMENT RULES.

During discussions on 19.4.2007 with theSecretary, it was stated that an internal committeewill be appointed to process and decide the quantumof honorarium/ incentive for the new business activitieslike RPLI, Western Union Money transfer, Processingof Pass port applications, Verification of addressesfor cell phones, NRGEIS etc and uniform applicationof honorarium in all circles for common works. This isyet to be finalized.2. It was assured to grant OTA to postaloperative employees to manage the excess work dueto absenteeism and shortage. No orders have beenissued so far.3. It was assured to dispense the confirmationexamination and stated it will be included in theproposed recruitment rules for Postal Assistants.4. Despite clear directions from Directorate togrant incentive to the officials up to the extent of 25%from the additional revenue earned from the businessvide letter no 16-16/2007-08/BD &MD/P II dt 13,12.07,

no incentive has been fixed for various items of work inmany circle. No incentive is paid for NRGEIS work inRajasthan, Assam, Chattisgarh etc. For acceptance ofelectricity bills also no incentive is paid in many circles.5. The compensation for the work done by thestaff in connection with enrolment of new voters andselection of voters list has not yet been paid for thework performed during 2006 due to non receipt ofamount from the Election commission.6. Despite clear orders to grant MPCM allowanceto the Pas deployed at MPCM counter vide letter no43-3/93 PMR (Pt II) dated 17,1.94 and subsequentclarifications dated 21.10.97, the MPCM allowancehas not been paid many circles like Delhi,Maharashtra, Uttarkhand etc.7. The eligible S.B Allowance for the secondposting in the S.B.branch of the qualified officials hasnot been paid in many divisions like Medak which wasbrought to your notice with several reminders.15.CREATION OF SYSTEM MANAGERS /ADMINISTRATORS POSTS & MARKETI NGEXECUTIVES. GRANT OF SPL PAY AND GRANTOF ROAD MILEAGE ALLOWANCE WITHOUTRESTRICTIONS. TRAINERS ALLOWANCE FORIMPARTING TRAINING. NORMS BE FIXED FORSYSTEMS ADMINISTRATORSUNIFORMLY IN ALLCIRCLES.PROVIDING MOBILE PHONES. FIXINGDUTIES & RESPONSIBILITIES OF THEIR WORK

Pl refer our various letters on the subject inwhich we explained the justification of the demand.The following is the main demand in this issue.(i) Separate cadre with higher pay scales (Pay Band II)(ii) The present Systems administrators may be totally

absorbed in the elevated posts.(iii) It may be declared as a promotional post to Postal

assistants possessing requisite qualifications.The following requires immediate solutions to sortout the work spot problems.

(i) Uniform guidelines on the roles and responsibilitiesof the Systems Administrators should be issued.

(ii) Standard norms should be fixed taking intoconsideration of Geographical spread out of thedivision, the number of computerized HOs and SOsand the status of the sub offices concerned.

(iii) Since they have to attend any fault then and therethroughout the division, they should be grantedwith Road Mileage allowance without any ceiling.

(iv) Mobile phones may be supplied with talk value ofRs.500 per month.

(v) Working hours has to be fixed. At least they maybe treated as outdoor staff like PRI (P) withoutinsisting attendance by submitting weekly diaries.

(vi) For excess work and retention beyond workinghours, they should be compensated either in theshape of overtime or incentive.


(vii) A panel should be maintained at divisional level andthey should be posted as SAs. They should not bereverted back as postal Asst without sound reasons.

(viii)Trainers allowance may e granted since they areimparting training on computer to all officials.

(ix) A kit bag containing Nut drive set, CD bag, Pendrive, handy vacuum cleaner etc maybe provided.

(x) Priority may be extended while granting motor cycleadvance treating them as emergent outdoor staff.

The following may also be considered.(i) The possession of SQL password may beconferred with the Head of the office after impartingtraining to overcome the problem of immediate solutionof technical problems as this is now vested with thedivisional head.(ii) The software must be licensed. In manycases, the higher ups call for reports/ slides preparedthrough Microsoft office without supplying it ever. Thiswill encourage the software privacy.(iii) The supply of stationeries and accessorieslike printing papers, ribbon or cartridge etc should beof good quality.(iv) The AMC service has become source ofconstant trouble. At the time of acceptance of AMC,the experience, establishment and reputation of thecompany should be given some weight age as therate quoted. Pecuniary penalties should be awardedto the AMC if they do not abide by the downtime orother clauses of the Govt.(v) The usage, maintenance, operation andreplacement of UPS (especially UPS batteries) anddepartmental Generators should be planned and clearguidelines should be issued.16. ALLOTMENT OF ADEQUATE FUNDS TO CLEARALL PENDING PERSONAL CLAIMS LIKE OTA, TA,MEDICAL ETC SINCE 2002 - 2003.

The details of personal claims pending in eachcircle have already been furnished in our earlier letters.Unless a special sanction is sought from the FinanceMinistry to wipe out all the pending bills as if had inthe past, the pendency will be increased manifoldfurther. There is a total discontentment in the midst ofemployees due to non disbursement of their personalclaims years together.

It is requested to kindly bestow your kindattention in this pertinent issue and arrange specialsanction of funds to wipe out all the pending bills.17. SPOT PAYMENT OF INCENTIVE TO SPM/BPMFOR PROCURINGRPLI BUSINESS. GRANT OFINCENTIVE FOR SCHEDULE WORK

Despite the fact the incentive for procuring theRPLI business is prescribed in the Directorate letterdated 21.8.96 and 27.11.96, the incentive money hasnot been paid to the officials' years together. Thereshould be no link to pay the incentive with allotment of

funds. Incentive should be paid on the spot which willmotivate and improve the business. It is requested toconsider the same.Attention: Even though it was agreed to grant incentivefor the schedule work in the accounts branch of thehead post offices in the PLI Directorate meetings, it isstill pending. The honorarium fixed for processing thePLI proposals at divisional office requires revision. Theannual ceiling be removed and the incentive should begranted for all jobs without.18. DRAWAL OF S.B.ALLOWANCES TO ALLWORKING IN S.B.BRANCHES ON COMPUTERS.With the introduction of total computerization and SBLAN in Post offices, any official who had undergoneLAN training is ordered to work in S.B.branch. Thecriteria of S.B.Aptitude test have now become irrelevantwhen the operations are fully computerized.Further there is every justification to grant thisallowance to the SPMs working in single/doublehanded offices.

It is requested the SB Allowance may be paidto all those working in SB branches without conditionof passing the examination.19. REFUND OF FEE FOR APPEARING THEAMFI EXAMINATION TO ALL CANDIDATES.According to Directorate instructions, the officials whoare appearing the AMFI test have to pay the fees ofRs.500 in the form of DD and the said amount may bewaived and refunded only to the successful candidates.

This is arbitrary and unjust. The training ispertaining for the services of mutual funds and UTI. Inmost of the divisions, the officials are compelled to writethe test in order to promote the business of UTI. As suchthe denial of refund of exam fee is unjust and unfair.

The officials who qualify the exam have notbeen paid with any higher pay. As such, the entireamount spent by the employees for examination beborne by the department either on own or collectingfrom UTI etc.20. JAO QUALIFIED BE REGULARISED IN DOT BYAGREEING TO THE PROPOSAL FOR COMMON CADRE

There is a long wait listed candidatespossessed the JAO qualification and await for regularabsorption over decades. The vacancies in the DOTmay be offered to them at least by agreeing for acommon cadre. It is our appeal that should be absorbedat once either in the postal or in the Telecom. Thismay pl be considered.

With regard to charters 21 & 22, a detailed

letter will be sent within two days.

K .V. SridharanGeneral Secretary


Action Taken Report on the issues raised in the Charter of Demandssubmitted by NFPE and its affiliated Associations

19 Points Charter of Demands1. Modify and improve therecommendations of Natarajan Murti Committeeand reject the retrograde recommendations (listof modifications/rejections endorsed separately).uuuuu Report of Natarajan Murti Committee is till

under examination by a Group of Senior Officers of

the Department.

2. Re-fix the wages all Paid substitutes - RRRCandidates - Part Time/ contingent w.e.f. 1.1.2006on the basis of 6th CPC Revised Pay Scales.uuuuu The issue is being referred to DOP&T on the

advice of Internal Finance wing.

3. Exempt Postal Department from thepurview of Screening Committee and fill up allvacant posts in all cadres immediately.uuuuu The Department follows the scheme regarding

optimization of direct recruitment to civilian posts

contained in the DOP&T OM NO. 2/8/100-PC dated

16.05.2001 for filling up of direct recruitment vacancies.

The validity of the scheme has been extended up to

13.3.2009 vide DOP&T OM No. 2/8/2001-PIC dated

30.8.2006. According to these instructions, 1/3rd of

the direct recruitment vacancies arising in a year

subject to a further ceiling of 1% of the sanctioned

strength of the Department can be filled up after getting

clearance from the Screening Committee. The said

OM further provided that the vacancies finally cleared

by the Screening Committee would be filled up duly

applying the rules for reservation for handicapped

persons, compassionate quota thereon. The remaining

direct recruitment vacancies are required to be

abolished. The restriction imposed by the DOPT in

filling up the direct recruitment vacancies are applicable

to all Ministries/Departments. There is no restrictions

in filling up the promotion post. Thus Departmental

Promotion Committee meetings and Departmental

Examination are being held to fill up promotion posts.

2. When the Screening Committee last met to finalize

the Annual Direct Recruitment Plan (ADRP) for the

year 2005 it was decided by the Chairperson of the

Committee viz. Secretary (Posts) that keeping in view

the operational requirement of this Department, the

proposal to fill the remaining vacancies not approved

by the Screening Committee under ADRP 2005 will

be taken up with the competent authority in the

Government of India for exempting the Department of

Posts from abolition of posts in respect of the direct

recruitment vacancies.

3. Meanwhile the Sixth Pay Commission has

also recommended to the Government to review the

policy laid down in the Optimization Scheme.

In the light of DOP&T's O.M. No. 2/82/2007-PIC dated

31.7.2008 a proposal seeking exemption of this

Department from the purview of the optimization

scheme introduced vide Department of Personnel &

Training O.M. No. 2/8/2001-PIC dated 16.5.2001 in

direct recruitment to civilian posts has since been sent

to Secretary, DOPT on 26.9.2008 for approval. As soon

as the proposal is approved by the said Department,

necessary action will be taken to fill up the direct

recruitment vacancies in all the Postal Circles.

It has already been decided at the level of

Secretary (Posts) that Departmental Examination to

the cadre of PA/SA for the year 2008 as per the existing

syllabus. Accordingly DE branch was requested to

take further necessary action in the matter and the

examination has already been held. The revised

syllabus for Departmental LGO Examination to the

cadre of PA/SA in Postal and RMS Wing is separately

under examination.

4. Hold periodical Meeting and JCMDepartmental Council/RJCM Regional Councilmeetings as per the Schedule.uuuuu Meetings will be held as per schedule.

5. Implement all issues of April 2007 StrikeSettlement. Annexure I.uuuuu Statement of Action Taken Report enclosed

(Annexure I)

6. Negotiate and settle the sectional charterof demands submitted by Federations and unionson 15.02.2008uuuuu Statement of Action Taken Report enclosed

(Annexure II)

7. Finalise Cadre Review for all cadre - creationof a separate establishment for SystemAdministrators and redressing their current problems.uuuuu In the meeting held on 16.09.2008 between

the Federation and the then Member (P), Federations

were advised to submit detailed proposals to facilitate

examining their demands for which they have agreed.

Proposal from Federation are awaited.

8. Improve the ACP and make it applicableto Postal Employees.uuuuu Formal orders from Department of Personnel

& Trg on the modified ACP scheme are awaited. The

issue will be examined after receipt of details from

MOF/DOPT.

9. Remove all trade union victimization in


all Circles and end irrational application ofContributory negligence orders.uuuuu As and when any specific instance was brought

to the notice, the Department took prompt action.

However, due to lack of any specific instance of

victimization, it is not feasible to take action in this regard.

10. Do not introduce new schemes withoutconsultation with the staff Side.uuuuu The Department has taken up new services

with an aim to generate more revenue thereby reducing

the deficit on Department of Posts. Further, in the

present scenario of globalization and stiff competition

in all actions of Post Office, it is necessary to provide

better facilities to the postal consumers to retain the

present customers. Hence, undertaking new scheme

is a necessity to survive in a competitive environment.

Whenever the Department introduces new schemes/

change in the procedure, suggestions given by the

Staff are always taken in to consideration and

necessary changes incorporated.

11. Withdraw the SLP against the RRRCandidates and absorb them immediately.uuuuu The SLP were filed after due consideration

and recommendation of Ministry of Law & Justice. So

the matter is now sub-judice before Hon'ble Supreme

Court of India.

12. Grant immediate fixation of higher scaleas per 6th CPC to TBOP/BCR Postmen/Mailguards.uuuuu Orders clarifying the revised Pay Bands

applicable to TBOP/BCR Postmen/Mailguards have

since been issued.

13. Grant higher pay scales to Head MailPeons at par with Postman/Mailguard.uuuuu The issue was examined earlier and it was

found that there is no justification as Head Mail Peons

belong to Group 'D' copy of reply given to General

Secretary All India Postal Employees Union, Postmen

& Group D vide letter dated 6.11.2002 is enclosed.

14. Grant Notional fixation of Artisan Grade Iin MMS w.e.f. 1.1.1996 at par with the Railwaysand Defence.uuuuu A proposal for restructuring the Artisan Grade-

I at par with the Artisan in the Ministry of Defence was

sent to Ministry of Finance. In the meantime,

Government had constituted Sixth CPC. The issue was

referred to Sixth CPC. The issue was duly considered

by Sixth CPC and the pre-revised pay scale of Rs.4000-

6000 has been upgraded to Rs.4500-7000 w.e.f. 1.1.2006

and placed in the revised pay band of Rs.5200-20200

with grade pay of Rs.2800. There is no justification for

granting notional fixation w.e.f. 1.1.1996.

15. Redistribute the LSG/HSG II/HSG I Postsfor Circle offices including DPLI Kolkata.uuuuu Distribution was done on the basis of workload

and also basing on the requirement of posts projected

by each circle.

16. Withdraw decentralization of PLI/RPLIfunctions of Circle offices.uuuuu As on day only work relating to acceptance

of proposal and issue of PR Book was Decentralized

at Divisional Level. Whereas PLI data will be migrated

and managed at National Data Centre, after sales

activities are required to be decentralized for providing

better service to customers.

17. Stipulate periodicity of deputationists toCircle offices and recruit new incumbents.uuuuu In this regard. Comments from all the Circle

have been called for. From the response received so

far it is noticed that the said arrangement has been

resorted by the Circle due to shortage of manpower.

Therefore, it is presumed that as soon the vacancies

in Circle office are filled up, these officials will reverted

to their parent units.

18. Ensure integration of all Accountingstreams in DOP under PA wing and stop theproposed mode to decentralize Postal Accounts.uuuuu No such decision to decentralize the Postal

Accounts Offices of this Department has so far been taken.

19. Restore the 3-year periodicity ofpromotion to Senior Accountant cadre.uuuuu The proposal of restoration of service condition

of 3 years in the R/Rs of Sr. Accountants has not

been approved by DOP&Trg.

Annexure-IAction taken report on the issue raised in

the Charter of Demands given by Postal JCMcomprising NFPE/FNPO (meeting taken bySecretary (Posts) on 19.04.2007)1. Appointment of Judicial committee/Commission for GDS and grant status and pensionto GDS Employees - staff side was apprised thatin view of special status of GDS, they were out ofpurview of JCM scheme which also takes thembeyond the scope of 6th Central Pay Commission.However, the Staff Side insisted on anotherattempt to be made for consideration of GDSsissues by the 6th CPC, set up for the CentralGovernment Employees. The request of the StaffSide that the matter may be referred to 6th CPCby the Department has been considered. TheDepartment will make the request to theGovernment that 6th CPC may look into GDS also.uuuuu The item is treated as closed.

2. Exempt Department of Posts from thepurview of reduction of staff strength and fill upall vacant posts in all cadres in Postal/RMS/MMS/Circle/Regional Offices/ Postal Accounts and GDSincluding residual vacancies.


uuuuu The Department follows the scheme regarding


contained in the DOP&T OM No. 2/8/100-PC dated



31.3.2009 vide DOP&T OM No. 2/8/2001 PIC dated



subject to a further ceiling of 1% of the sanctioned

strength of the Department can be filled up after getting

clearance from the Screening Committee. The said

OM further provided that the vacancies finally cleared

by the Screening Committee would be filled up duly

applying the rules for reservation handicapped persons,

compassionate quota thereon. The remaining direct

recruitment vacancies are required to be abolished.

The restrictions imposed by the DOPT in filling up the

direct recruitment vacancies are applicable to all

Ministries/Departments. There is no restrictions in filling

up the promotion posts. Thus Departmental Promotion

Committee meetings and Departmental Examination

are being held to fill up promotion posts.

2. When the Screening Committee last met to

finalize the Annual Direct Recruitment Plan (ADRP)

for the year 2005 it was decided by the Chairperson of

the Committee viz. Secretary (Posts) that keeping in

view the operational requirement of this Department,

the proposal to fill the remaining vacancies not approved






3. Meanwhile the Sixth Pay Commission hasalso recommended to the Government to review thepolicy laid down in the Optimization Scheme. In thelight of DOP&T's O.M. No.2/2/2007-PIC dated31.7.2008 a proposal seeking exemption of thisDepartment from the purview of the optimizationscheme introduced vide Department of Personnel &Training O.M. No. 2/8/2001-PIC dated 16.5.2001 indirect recruitment to civilian posts has since been sentto Secretary, DOPT on 26.9.2008 for approval. As soonas the proposal is approved by the said Department,necessary action will be taken to fill up all the directrecruitment vacancies in all the Postal Circles.

3. Drop Franchising of Postal Scheme, Stopclosure of Post Offices/RMS Offices, TransitSections/Relocation & merger of offices andDivisions, stop combination of beats of Postmen/stop curtailment of Postal Deliveries, Outsourcingof PAO functions etc.uuuuu The Department is committed to provide

affordable services in all parts of the country. Up to

9th Five Year Plan, the Department has built up its

network by obtaining Plan Support from the

Government under successive Five Year Plan. During

the 10th Five Year Plan, meager Plan Support was

provided by the Government for expansion of its postal

network. The 10th Five Year Plan has issued certain

guidelines for consolidating an rationalizing the

network. During the 11th Five year Plan, the

Department has projected a case with the Ministry of

Finance for creation of certain number of GDS posts

for manning the proposed new EDBOs to be opened

during the Plan Period. The proposal is under active

consideration with the Ministry of Finance. In the interim

following steps have been taken by the Department

during the current Plan Period:

Franchisee Scheme:The objective of the Franchisee scheme is to

provide better accessibility to customers and

availability of postal counter facilities, especially in

areas such as new upcoming urban townships, SEZs,

major highway projects, upcoming new industrial

centers, colleges, etc, where it is not otherwise

possible to open Post Offices though redeployment of

staff. The Outlets are being opened in those areas

where there is justification for opening of Post Offices

on prescribed norms of distance and population. The

Outlets are linked to a specified Post Office where

business transacted by Franchised Outlets is

processed and are operation more or less like

extension counters. These operate from predetermined

location. Franchisees are authorized to perform some

of the counter functions. Mails transmission/delivery,

SB functions etc. have not been franchised. There are

also no such outlets in rural areas.Franchisee scheme has not led to reduction

in establishment or closure of Post Offices. This hashelped in capturing new business, which earlier hadgone to couriers. The Department has drawn newbusiness and customer satisfaction has increased.Closure of Post Offices:

The Department has no general policy to closedown/Downgrade Post Office in the country. However,closure of Post offices is sometimes resorted to inunavoidable circumstances like completion of ongoingwork at a project side, dilapidated accommodation andcourt orders for vacation of buildings etc.Relocation/Merger of Post Offices:

Since 1980 with the advancements in

communication technology and the advent of alternate

means of communication and service providers, the

traffic in post offices has reflected a declining trend.

This has resulted in many urban post offices becoming

no longer financially self-sufficient. It was also noted

that there are many post offices in urban areas located


in close proximity to each other and that many do not

fulfill the distance norms of 2kms. In areas with

population below 20 lakhs and 1.5 kms. In areas with

population over 20 lakhs. This reduces the viability of

all offices in the vicinity. There are also many new

urban areas which are not being provided post office

facilities for want of Plan targets. Over the last few

years, new post offices have been opened only by

redeploying existing vacant posts. Therefore, there has

been some constraint in catering to the growing need

for postal services in newly developed urban areas.

Keeping in view these facts, in January, 2003

a decision was taken to allow relocation of posts offices

situated in close proximity to each other, within the

permissible distance norms, to needy areas, or even

to merge them with neighboring post offices, since it

is possible to provide more facilities to the pubic though

larger post offices besides improving their viability. A

similar decision was taken on 28.1.05 to relocate those

Extra Departmental Branch Post Offices which are

located in normal rural areas and do not fulfill the current

distance norm to needy areas. However, even in this

exercise, special care was taken to exclude Extra

Departmental Branch Post Offices/Extra Departmental

Sub Offices situated in hilly, tribal, desert and

inaccessible locations, given their socio-economic

condition and for safeguarding the interests of staff

working there. This was done in consonance with the

10th Five Year Plan directives.

Such relocations/mergers are being done after

giving due notice to the public and the staff are also

conveniently accommodated against vacancies in

nearby offices.

4. Ensure monopoly of collection,conveyance and delivery of letter mail by theDepartment of Posts as recommended by theparliamentary Standing Committee.uuuuu It was explained that adequate care is being

taken to safeguard the monopoly of the Department

while proposing amendment of IPO Act. The case of

amendment of IPO Act has been withdrawn by the

competent authority and the new IPO Bill will try to

address the problem.

5. Regularize Casual Labourers/Full Time/Part Time contingency Paid.uuuuu In compliance with the directions of the Hon'ble

Supreme Court, a scheme known as 'Casual Labourers

(Grant of Temporary Status and Regulation) Scheme"

was drawn up by this Department in consultation with

the Ministries of Law, Finance and DOPT and

necessary orders were issued in this regard vide letter

No. 45-95/87-SPB-I dated 12.04.1991. the salient

features of the scheme were:-

(i) Temporary status would be conferred on the

causal labourers in employment as on 29.11.1989 and

who continued to be employed (at that time) and had

rendered continuous service of at least one year. During

the year they must have been engaged for a period of

240 days (206 days in the case of offices observing

five days weeks).

(ii) Conferment of Temporary Status would not

automatically imply that the causal labourers would

be appointed as a regular Group 'D' employee within

any fixed time frame. Appointment to Group 'D'

vacancies would continue to be done as per the extant

recruitment rules, which stipulated preference to eligible

ED employees.

(iii) The Conferment of temporary status has no

relation to availability of sanctioned regular Group 'D' posts.

2. Vide this Department's letter No.45-37/91-SPB.I

dated 5.6.1991, it was clarified that the scheme is

effective from 29.11.89 and hence the eligible casual

labourers may be conferred temporary status w.e.f.

29.11.89. It was further clarified vide letter No.45-37/

91-SPB.I dated 16.08.1991 that part time casual

labourer are not covered by the casual labourers (Grant

of Temporary Status and Regularization Scheme).

3. Subsequently it was provided by order No.66-9/91-

SPB.I dated 30.11.92 that the casual labourers of the

Department conferred with temporary status as per

the scheme dated 12.4.91 were to be treated at par

with Group 'D' employees with effect from the date

they complete three years service in the newly acquired

temporary status as per the scheme. From that date

they were entitled for various benefits admissible to

temporary Group 'D' employees such as all kinds of

leave, GPF, Medical aid, etc. the benefits of the

scheme were later extended to cover full time casual

labourers engaged up to 1.9.93 vide letter No. 66-52/

92-SPB.I dated 1.11.95 as amended vide letter No.

66-52/92-SPB I dated 8.11.95).

4. The method of recruitment prescribed in the

recruitment rule for Group D post in the subordinate

offices in the manner specified below: -

A test shall be held to determine the working

eligibility of the candidates holding non-test category

posts like Chowkidar, Safaiwala. In case suitable

candidates are not found to fill up the posts by such

test, the remaining posts shall be filled up by the

method as specified below:

(i) 75% of the vacancies remaining unfilled after

recruitment from non-test category employees shall

be filled up by Gramin Dak Sevaks of the Recruiting

Division or Unit where such vacancies occur failing

which by Gramin Dak Sevaks of the neighboring

Division or Unit by Selection cum seniority.

(ii) 25% of the vacancies remaining unfilled after

recruitment of non-test category employees shall be


filled up by selection -cum-seniority in the following

order:

(a) by Casual labourers with temporary status of

the recruiting division or unit failing which;

(b) by full -time Casual labourers of the Recruiting

Division or unit failing which;

(c) by part-time Casual labourers of the

Recruiting Division or unit failing which;

(iii) Casual labourers are accordingly regularize against

Group D posts.

6. Filling up all norms based LSG/HSG.II/HSG.Iposts and restores periodicity of Junior Accountantspromotion to Senior Accountants as 3 years.uuuuu (a) A meeting was held under the

Chairmanship of DDG (P) on 4.5.2007 in the Directorate

with the APMGs/ADs of all the Postal Circle in order

to monitor/review the latest position regarding filling

up of norm based posts of LSG/HSG.II/HSG.I and to

remove bottleneck/difficulty, if any faced by the Circles.

It was impressed upon them that action to fill up the

vacant posts be expedited and the process completed

at the earliest. Issues of benchmark for promotion to

LSG etc. was also taken up during the meeting. All

Heads of Circles were requested vide letter dated 22-

5-2007 to ensure filling up all the norms based LSG/

HSG.II/HSG.I posts.

(b) Circles were requested to prepare Circle

Gradation list of all PAs/SAs vide letter dated 9.7.2007

so that based on it promotions to LSG could be made.

All Circles except Punjab, Rajasthan and W.B Circles

have prepared the draft Gradation Lists for circulation

to all concerned. Maharashtra Circle has yet to

circulate the Gradation list of PAs as they are in the

process of preparing the same. All Circles except the

Bihar, Rajasthan, NE and Jharkhand have since

granted notional/regular promotion upto the year 2002/

2006. Status of grant of regular/notional/regular

promotion in LSG/HSG.II from Bihar, Rajasthan, North

East and Jharkhand Circles is awaited.

(c) HSG. I norm based posts are not being filled

up due to non availability of officials in the feeder grade

of HSG.II with requisite length of regular service in the

grade i.e. three years. However, instructions dated

29.11.2006 have been issued after obtaining the

approval of DOP&Trg. to fill up the existing vacancies

in HSG.I on ad-hoc basis without prescription of any

minimum service in HSG.II for one year. This ad-hoc

arrangement has been further continued for six months

vide instructions dated 4.1.2008.

(d) The proposal of restoration of service condition

of 3 years in the R/Rs of Sr. Accountants has not

been approved by DOP&T.

7. Encashment of all pending bills OTA/TA/Medical/RPLI commission etc.

uuuuu Funds were released under the head to the

extent of Budget having been allotted by the Ministry

of Finance. No liability under the heads is pending in

the Budget Branch of the Directorate. Encashment of

pending bills, is the sole jurisdiction of Heads of Circle/

Dns. Concerned. Directorate of (PLI) has reported no

pendency in bills in respect of RPLI Commission.

8. Grant of compassionate appointments toeligible candidates and absorb all approvedcandidates.uuuuu Appointment on compassionate grounds

made in accordance with the consolidated instructions

of DOP&T's O.M. No. 14014/6/64-Estt (D) dated

09.10.98. (P-129/Corr)

9. Complete take over of POSB and PLI bythe Postal Department and accord full Autonomyto Postal Board as in the case of Railway Board.uuuuu So far as Post Office Saving Bank is

concerned, there is no proposal at present to take

over POSB by the Department.

10. Recognition of Federations and setting upof Councils at all level.uuuuu The Federation namely: National Federation

of Postal Employees (NFPE) and Federation of

National Postal Organisations (FNPO) have been

recognized vide office order No. 17/9/2007-SR dated

27th March,2008.

Necessary action for formation of Regional

Councils in the Postal Circles under the "Scheme for

Joint Consultative Machinery and Compulsory Arbitration

for Central government Employees" has been initiated

vide the Department's letter No. 6/1/2008-SR dated

04.06.2008. Some of the Circles have already completed

this action in consultation with the Staff Side.

Annexure.IIAction Taken Report on the issues raised in theCharter of Demands submitted by Joint Council

of Action comprising NFPE and FNPO PostalCharter of Demands

1. Recognize Federations under CCS (RSA)rules 1993 and restore all forums or negotiatingmachinery. Restore holding of PeriodicalMeetings with the Federations and All IndiaUnions.uuuuu The Federations namely National Federation

of Postal Employees (NFPE) and Federation of

National Postal Employees (FNPO) have been

recognized vide office order No. 17/9/2007-SR dated

27.03.2008.

Necessary action to convene periodical

meetings with the Federations and Service

Associations is being taken. (SR)

2. Protect letter mail monopoly asrecommended by the Parliamentary Standing


Committee headed by Shri Somnath Chatterjee.uuuuu The Proposed Indian Post Office (Amendment)

Bill, 2008 has been withdrawn by the competent

authority and the new IPO Bill will try to address the

problems.

3. Amend the GDS conduct & Service Rulesfor Payment of Gratuity under the Gratuity rules;1972 as per the Supreme Court Judgment, GrantStatus; Pension, Maternity leave and otherbenefits on prorate basis; Count the service periodof GDS for pension on their regularization;Liberalize recruitment rules for GDS to appearfor the examination for PA/SA: No reduction ofTRCA under any circumstances; No Cycle BeatFormula; Allow request transfer to GDS; Stopharassing with unreasonable RPLI targets;Introduce uniforms and kits to outdoor GDS; andGrant all Trade union rights to GDS including rightto affiliate with Federation by amending theRecognition Rules.uuuuu Report of Natarajamurthy committee is still

under examination by a Group of Senior Officers of

the Department.

4. Exempt Department of Posts from thepurview of Screening Committee; Fill up allvacant posts immediately in all cadres in Postal,RMS, MMS, Administrative and Postal Accountsincluding GDS; Hold special examination undera liberalized syllabus to fill up all accumulatedresidual vacancies in PA/SA cadre in Postal/RMS/Admin wings; Expedite clearance of 2006/2007ADR vacancies.u The Department follows the scheme regarding


contained in the DOP&T OM No. 2/8/100-PC dated



31.3.2009 vide DOP&T OM No. 2/8/2001-PIC dated



subject to a further ceiling of 1% of the sanctionedstrength of the Department can be filled up after gettingclearance from the Screening Committee. The saidOM further provided that the vacancies finally clearedby the Screening Committee would be filled up dulyapplying the rules for reservation handicapped persons,compassionate quota thereon. The remaining directrecruitment vacancies are required to be abolished.The restrictions imposed by DoPT in filling up the directrecruitment vacancies are applicable to all Ministries/Departments. There is no restrictions in filling up thepromotion post. Thus Departmental Promotion

Committee meetings and Departmental Examination

are being held to fill up promotions posts.

2. When the Screening Committee last met to finalize

the Annual Direct Recruitment Plan (ADRP) for the

year 2005 it was decided by the Chairperson of the

Committee viz. Secretary (Posts) that keeping in view

the operational requirements of this Department, the

proposal to fill the remaining vacancies not approved






3. Meanwhile the Sixth Pay Commission has also

recommended to the Government to review the policy

laid down in the Optimization Scheme. In the light of

DOP&T's O.M. No.2/2/2007-PIC dated 31.7.2008 a

proposal seeking exemption of this Department from

the purview of the optimization scheme introduced vide

Department of Personnel & Training O.M. No. 2/8/2001-

PIC dated 16.5.2001 in direct recruitment to civilian

posts has since been sent to Secretary, DOPT on

26.09.2008 for approval. As soon as the proposal is

approved by the said Department, necessary action

will be taken to fill up all the direct recruitment

vacancies in all the Postal Circles.

It has already been decided at the level of

Secretary (Posts) that Departmental Examination not

the cadre of PA/SA for the year 2008 as per the existing

syllabus. Accordingly DE Branch was requested to

take further necessary action in the matte and the

examination has already been held. The revised

syllabus for Departmental LGO Examination to the

cadre of PA/SA in Postal and RMS wing is separately

under examination.

5. Strengthen the delivery by dropping the

measures of curtailment of delivery; Stop combination

of Postmen beats and withdraw DG Order No.10-7/

2001-PEII Dated 15.3.2004; Drop single beat system

and single beat system and single delivery etc.

6. Increase the chances to 10 for appearing LGO

examination for Postmen, Mail guards and Group D

staff.

uuuuu For promotion of lower grade officials to thecadre of Postal/Sorting Assistants through LGOexamination, the maximum number of chances werefive earlier. This was raised to six in 1999 only. Thenumber of chances available for the eligible officialswho are serious in getting promotion seems to besufficient. In view of the nature of duties attached tothe post of PA/SA, it will not be appropriate to enhancethe number of chances for appearing in LGO

examination.

7. Terminate all licenses granted toFranchisee outlets; withdraw unilateral proposalsbefore the Planning commission for extending


the franchisee scheme and stop any types ofoutsourcing of Postal function; Stop outsourcingof functions of PAO.uuuuu Franchisee outlets-Item No.3 of Annexure. I

(P-7) Secretary (Posts) has accorded approval to get

the date entry work for CC issue posting through

outsourcing to clear the humanly unmanageable

arrears as a special measure in view of the large scale

CC frauds amounting to hundreds Crores of Rupees

remaining undetected for very long period. Even this

date entry would be done under close supervision of

PAO and only that quantum of date entry would be

covered, which cannot be handled by our staff in their

normal day to day working. (DDG-PAF)

8. Restore sorting offices and ensure at leastone RMS office in every revenue State andrevenue District.uuuuu The location of a mail office is decided on the

basis of mail flow pattern and sorting district. It has no

correlation to revenue district and depends on

transmission pattern and delivery links. Establishing

a mail offices in each district will increase mail-handling

rate, increase No. of bags increase overhead, reduce

sorting efficiency of mail office in terms of no. delivery

offices to be served.

9. Fill up all vacant posts of MMS Driversand Technical Staff and ease the workload; Impartnecessary computer training to handle newgeneration power vehicles.uuuuu Same as stated for item No. 3 in the Charter

of Demands of National Federation of Postal

Employees contained in their letter No. PF-12 (d)/2008

dated 10.12.2008. however, the MV Division has issued

necessary instructions to all Heads of Postal Circles

regarding outsourcing of drivers and cleaner (Group-

D) in MMS Unit. The Heads of Circles have been

informed that it has now been decided that heads of

circles can permit MMS Units to outsource the work

of Drivers and Cleaners (Group D) through Private

agencies after observing necessary formalities in

accordance with the guidelines mentioned in Rules -

179 to 185 of GFR to the extent of vacancies within

the sanctioned strength.

10. Grant Temporary Status to all eligible full timecasual laborers; absorbs TS CLS and GDS in GroupD vacancies under 25% - 75% formula withoutabolishing Group D vacancies as per the ErnakulamCAT Judgement; Regularize all part time casual laboursand contingency paid and absorb them as GDS; Treatall the Temporary Service CLs as pre - 2004 entrantsand recommence recovery of GPR and restorepayment of wages including HRA/CCA quantum tosubstitute as per Madras High Court Judgment.

uuuuu (i) As mentioned against item No. 5.

(Charter of Demands dated 9.4.2007)

(ii) Being done.

(iii) The subject matter concerns GDS Section.

(iv) The scheme of grant of temporary status and

regularization casual laborers formulated by this

Department vide No. 45-95/87-SPB-I dated 12.04.1991

has been reviewed in the light of introduction of New

Pension Scheme in respect of persons appointed to

the Central government service on or after 01.01.2004.

in consultation with the Department of Personnel and

Training, the scheme has been modified as under vide

letter No.45-6/2005-SPB.I dated 2.9.2005.

(i) As the new pension scheme is based on

defined contributions, the length of qualifying service

for the purpose of retirement benefits has lost its

relevance. No credit of casual service is available to

the casual laborers on their regularization against

Group D posts on or after 1.01.2004.

As there is no provision of General Provident Fund in

the new pension scheme, it will not serve any useful

purpose to continue deductions towards GPF from the

existing casual employees, in terms of para 8 of the

scheme for grant of temporary status. Therefore, no

further deductions towards General Provident Fund can

be effected from the casual labourers w.e.f. 1.1.2004

onwards and the amount lying in their General

Provident Fund accounts, including deductions made

after 1.1.2004, has been refunded to them.

11. Grant three financial upgradations to allGroup C and D officials on completion of 10, 20and 25 years of service.uuuuu Consequent of the implementation of the 6thCPC recommendation, the formal order from theDepartment of Personnel & Training have not beenreceived in this regard so far. Hence, the necessaryaction will be initiated in accordance with DOP&T'sinstructions.12. Allot 19% of Group B vacancies for GeneralLine and permit all Group 'C' officials in Postal,RMS, Administrative and Postal Accounts with aminimum of 20 years service to appear for thecompetitive examination by dispensing with thepresent reservation of posts to RMS & Admn staff.13. Grant notional promotion to eligibleseniors by holding the DPC year by year basisfrom 1983 to Postal and RMS wings and from 1993in Administrative wing within a time frame of onemonth Restore periodically of Junior AccountantPromotion to Senior Accountant as 3 years.uuuuu Vide Directorate's letter No. 4-16/2002-SPB.II

dated 12.11.2002, all the Circles had already been

advised that norm based LSG/HSG.II posts should be

filled up notionally in terms of the relevant R/Rs from

the year when the norm based promotions had not


been carried out so that promotions to upgraded posts

in HSG.I could be made from amongst the eligible

HSG.II officials. These instructions apply to all norm-

based posts in LSG/HSG.II/HSG.I in Postal & Accounts

wings, SBCO and Circle offices and therefore norms

based LSG/HSG.II posts in the Circle offices should

be filled up notionally in terms of the relevant R/Rs

from the year when the norm based promotions had

not been carried out.

The Circles were requested vide Member (P)'s

letter dated 19.10.2007 to furnish a feed back regarding

filling up of the LSG and HSG.II Posts in POs/RMS

offices through notional promotion to be given from

the year 1983. Most of the Circles have confirmed to

have carried out the exercise of granting notional

promotion in LSG and HSG.II from the year 1983.

however, we are in touch with few Circles who seem

to have not carried out the exercise in the desired

manner.

14. Withdraw the SLP and absorb all RRRCandidates recruited under compassionateground of recruitment.uuuuu The SLP was filed after due consideration and

as per advice of the Ministry of Law & Justice. The

matter is now subjudice under the Hon'ble Apex Court'.

15. Regularize the services of RTP forpromotion and pension by ending thediscrimination between the APS RTPs and others.uuuuu Supreme Court of India in Civil Appeal Nos.

80-123 of 1996 has held that any service which was

rendered as RTP prior to regular appointment in the

cadre cannot be counted and it cannot be considered

as service in any cadre. In view of this the claim for

counting of past services of erstwhile R.T.P for

promotion & pension cannot be acceded to, as it will

be against the judgment of the Apex Court. What is

the discrimination between the APS RTP and other

has not been mentioned clearly.

16. Create avenues of promotion to all JAOqualified officials and approve the proposal forcommon cadre with DOT.uuuuu The case relating to cadre management of

Group 'B' accounts personnel of Department of Posts

and Departmental of Telecom by common cadre

controlling authority involves several departments and

is under process.

17. Remove the unilateral Cap of 60 days inthe PLB formula.uuuuu The Sixth CPC had recommended that allDepartments should ultimately replace the existingproductivity Linked Bonus Scheme (PLB) withperformance Related Incentive Scheme (PRIS). Theexisting Productivity Linked Bonus Scheme may becontinued in a modified manner where formula for

computing the bonus have a direct nexus with theincreased profitability/productivity under well definedfinancial parameters. The productivity Linked Bonusin the Department of Posts is calculated with respectto the total volume of mail of the base year 1996-97,which is increased with respect to the revenue increaseduring the accounting year. Present formula, therefore,

needs modification so as to establish a nexus with the

increase profitability/productivity. The Department has

not imposed any unilateral cap of 60 days on the PLB.

18. Fix time factor for all work to which nonorms available at present.19. Get funds from Ministry of Finance for onetime clearance of all pending OT Bills, MedicalBills etc; Take measures to get the ArbitrationAward on Postal OTA rates implemented by theGovernment; Revise the OTA rates @ double thenormal wages in future; stop compulsory OT Duty.

Ministry of Finance treats OTA as a ceiling

item hence there would be always a restriction on OTA.

Moreover, efforts are being made to enhance the

Ceiling under OTA and the ceiling under OTA has been

increased from Rs.38.48 Crores in BE 2007-08 to Rs.

40.00 crores in RE 2007-08. Moreover pending liability

under OTA from all the circles have already been called

for and maximum allotment of funds to wipe out the

same have also done. More than 83% of the demand

of funds under OTA have been met in RE 2007-08.

Hence there should not be problem for the circles to

meet most of the claims under OTA during this year.

Since the difference of OT demand and allotment is

never more that 15-20%. Outstanding bills should

invariably get cleared next year. Pendency of bills from

2003-04 is not comprehensive, if exact details are

given, we may ask circles for reasons as to why they

were not earlier paid.

As far as, the allotment for Medical expenses

is concerned, the RE demands of Circles have been

met in full. As such, there may not be any problem in

the clearance of medical claim.

Regarding the revision of OTA rates @ double

the normal wages in future and stop compulsory OT

duty, necessary information may be sought from

Establishment Dn.

20. Remove all trade union victimization andvindictive punishments awarded for lapsescommitted due to unbearable workload.uuuuu For want of specific information, it may not

be possible to comments.

21. Settle all long pending and urgentSectional issues listed in the enclosed AnnexureI, II, III, IV, and V for different sections of Postalemployees.

(Others will be published in the next issue)


Letter No.: P/4-2/Allownaces Dated - 19.12.2008addressed to Ms. Radhika Doriswamy, Secretary,Department of Posts, Dak Bhawan, New Delhi - 110001

lllll Resolution on the Grant of Naxalist ThreatArea allowance to the Postal Employees workingin such areas - reg.

The resolution adopted in the 27th All IndiaConference held from 30.11.08 to 03.12.08 at Guturon the above mentioned subject is enclosed herewithfor favour of kind consideration.

The Hill area allowance has been stopped inMaharastra Circle due to change of nomen clature of

the allowance as Naxalist Threat Area Allowance.It is requested to consider the resolution

favourably and accord orders at the earliest.RESOLUTION ON THE GRANT OF NAXALISTTHREAT AREA ALLOWANCE TO THE POSTAL

EMPLOYEES WORKING IN NAXALIST THREAT AREAS

It is mention to note worthy that in the OM.No.2003/5/90 -E.II (B) Ministry of Finance Departmentof Expenditure dated 27.1.93 circulated under Dte.No.P.11/93 - PAP dated 30.3.93, it was clearlymentioned that the compensatory allowance should

be given for the period during which he serves in TribalAreas and shall remain in operation upto the date ofwithdrawal of such allowance by the State Govt. inrespect of their employees. The allowance was inoperation upto 31.3.2002 and till that period Tribal AreaAllowance was also paid to the postal staff working in

those two districts.After 31.3.2002, the Maharashtra State Govt.

sanctioned Naxalist Threat Area Allowancediscontinuing the Tribal Area Allowance to theiremployees working in Chandrapur and Godchirolidistricts of the rate of 15% of the basic pay subject to

maximum of Rs.1,500/- per month to the state Govt.Employees.

Active Naxalist forces are in swing throughoutChandrapur and Godchiroli districts in dense andinaccessible forests and the postal employees are alsofacing the horrified problems as in case of state Govt.

Employees.The same is the position in respect of Andhra

Circle and the areas like Guntur, Vishkapatnam, WestGodavar, warrangel, Karimnagar, Nizamabad, Adilabad,Mahaboob Nagar, ongle etc. and the threat is visible.

In respect of Jharkhand, the areas like palamu,

Singhbhum, Giridih, Hazaribag, Some Part of Ranchiand Dhanbad should also be identified as Nexilite threatarea and should be granted with such allowance.

In Orissa Circle, the areas like Sambalpur,

Sundergarh, Koraput and in Chattisgarh, the batsarareas, the movement is visible. These areas shouldalso be declared as threat area.

Notwithstanding, the mater was taken up atthe Dte. level no fruitful action to extend the benefit of

Naxalist Threat Area Allowance has seem to be takenby the Postal Department till date and the same hasbeen set at defiance ignoring the law of justice andbasic horrible feature of the postal employees problemsworking in Chandrapur and Godchiroli Districts.

This 27th AIC held at Guntur from 30.11.08 to

02.12.08 demands immediate expeditious fruitful actionof the postal Dte. to extend the benefit of NaxalistThreat Area Allowance to the postal employeesincluding EDAs.Letter No.: P/4-1/Staff Dated - 19.12.2008 addressedto Ms. Radhika Doraiswamy, Secretary, Department

of Posts, Dak Bhawan, New Delhi - 110001

lllll Resolution on Bureaucratic excessesadopted in the 27th AIC held at Guntur from30.11.08 to 03.12.08.

The resolution adopted in the 27th Al IndiaConference held at Guntur from 30.11.08 to 03.12.08

on the subject is appended for your kind consideration.It is requested to kindly find out solution to

arrest the menace of excesses right from divisionsand ensure a good and transparent workingatmosphere to the staff of the postal Department.

ON BUREAUCRATIC EXCESSESThis 27th AIC of AIPEU Group 'C' being held

at Guntur [A.P] from 30.11.08 to 02.12.2008 noteswith grave concern that the postal bureaucracy inseveral places all over the country exhibit tendenciesof bureaucratic excesses. Coupled with floating ofseveral departmental rules and regulations to adopt a

rule of whims rather than rule of law, the corruptpractices are on the increase. As always the case,many of the corrupt practices are meticulously plannedto escape detection and apprehension. The generalpolicy of the department like closure of post officesetc comes in handy to these corrupt bureaucrats who

reportedly enter into unholy understanding withlandlords to vacate buildings by closures. Purchaseof computers in unimaginable proportions for exorbitantprices while the market shows drastic fall in computerprices is an area worth investigating for corruptpractices. The practice of spending in lakhs in the

name of development meetings in star hotels and inthe name of marketing of business premium productsis another area of bureaucratic excess that requiresinvestigation to check wasteful expenditure. Thetendency to close eyes for whatever happens behind

AIC RESOLUTIONS - LETTERS TO DEPARTMENT


the screen of marketing management should come toan end. The wastage of expenditure at every newincumbent occupying a position for decorating andredecorating the chambers of officers to the tastes of

new incumbents is also a bureaucratic excess only.The attitude of bureaucracy towards unions

and staff is antagonistic in general at several levelsand we are not talking about the exceptions here. Theantagonism is getting accentuated day by day due tothe implementation of neo-liberalization policies by the

government and department of posts. The liberalizationpolicies attempt to attack the interests of employeesseverely and the Officers being the implementers ofthose policies often take it personally and overzealouslyto reach targets as fast as they can, let it be closureof offices or abolition of posts and they consider any

resistance from unions as intolerable. This attitudeleads to bureaucratic excesses in several places wherethe vindictiveness of the worst kind is witnessed. Staffsare harassed; they are punished harshly for smalllapses too. There are some officers who have scantrespect for unions and behave in such a way that they

are the monarchs and the unions are unwantedsubjects. These officers don't follow the rules andcancel the monthly meetings at their whims; refuseinformal meetings to union office bearers and refuseto discuss in a transparent manner on issues thataffect the interests of staff; resort to punish the union

office bearers at the first available flimsy opportunity.This 27th AIC of AIPEU Group 'C' held at

Guntur from 30.11.08 to 02.12.08 therefore calls uponthe Postal Board to issue proper administrativeinstructions to correct the tendencies of bureaucraticexcesses of all kind and ensure function at all levels

transparently and according to rules and guidelines.Letter No.: P/4-5/Post Act Dated - 19.12.2008addressed to Ms. Radhika Doraiswamy, Secretary,Department of Posts, Dak Bhawan, New Delhi - 110001

lllll Resolution on Amendment to India PostOffice Act 1898 - adopted in the 27th AIC - reg.

The resolution adopted in the 27th AIC heldat Guntur from 30.11.08 to 03.12.08 on the subject isenclosed herewith for favour of kind consideration.

It is requested to expedite action to arrestthe mushroom growth of private couriers and ensurethe monopoly of handling of mails by the Department

of posts.AMENDMENT TO INDIAN POST OFFICE ACT - 1898

The Amendment to Post Office Act retainingarticles upto 500 grams as monopoly of the Postaldepartment has been placed before the Parliament asper the report of the Postal Excellence Committee in

1989.The Review committee headed by Sri

Gurcharan Singh, Former Member Postal Board in1994 made an attempt to define 'letter' which is in anyforms of communication and suggested to amend thesection 4 of the Indian Postal Act 1898 retaining the

exclusive privilege of receiving, collecting, sending,despatching and delivering all letters within India.

Due to the protraction of the decision inamending the Post Office Act 1898, the illegal presenceof 2500 national and international courier services havetaken away a huge volume of mails over two decades

and the Postal department is shifting its area tobusiness products instead of promulgating restrictionson the mushroom growth of the couriers.

The Amendment has further diluted that if thecharge of the couriers is exceeding 2 ½ times of thepostage value, it will be allowed to handle such articles

by couriers irrespective of the weight.This 27th AIC held at Guntur from 30.11.08 to

02.12.08 demand the Government to restore themonopoly of handling of mails to the Postal departmentonly not only for its existence but also to provide betterservice to the rural pubic. This AIC also requests the

Federation to pursue the same through struggle forrestoration of Postal monopoly in handling letter mail.Letter No.: P/4-5/PSD Dated - 19.12.2008 addressedto Ms. Radhika Doraiswamy, Secretary, Departmentof Posts, Dak Bhawan, New Delhi - 110001

lllll Resolution on Postal Stores Deportadopted in the 27th AIC held at Guntur from30.11.08 to 03.12.08.

The resolution adopted in the 27th AIC heldat Guntur from 30.11.08 to 03.12.08 on the issues ofpostal stores Depot is enclosed herewith for favour ofkind consideration.

It is requested to consider the same andcreate separate establishment besides settling theother issues confronting the officials during the workin the postal stores depots.

A line in reply about the action is highlysolicited.

RESOLUTION ON POSTAL STORES DEPOTThis 27th All India Conference of A.I.P.E.U.

Group ' C' held from 30.11.08 to 02.12.08 at Guntur,A.P unanimously resolves to request the Directorateto do the needful in addressing the problems of PostalStores Depots.

The forms used in the Post offices have beendivided in three categories as 'A' ;B' & 'C'. The 'A'category forms are being printed from Govt. press andsupplied to the PSDs for the supply jurisdiction of therespective PSD. The Circle Head is empowered toprocure 4 months requirement through local printing.

The 'B' category forms are procured by thePSDs through local printing with the approval of the


CPMG's.The 'C' categories forms are being printed

through in-house printing or stencilled at PSD or atDivisional level. In this regard it is also mentioned that

some important forms like Charge report (ACG-61)Leave sanction memo (EST-56) etc. are placed underthe category of Group 'C'

The procurement of forms at local printing arealways delayed and some times postponed or evencancelled by the Circle Head due to unwanted

interferences of the C.I.F.A. The files are lying at COfor long time and inordinately delay could be noticed.

It is demanded that the methods followed forprocurement of articles and printing of forms shouldbe simplified and unnecessary delay in circle levelshould be avoided so that PSDs could meet the

requirements of units / divisions in time without delay.In the absence of adequate forms, Pass Book, voucherslips etc, the officials deployed at counters are facingin numeral problems.

At present, the staffs for PSD are being draftedfrom postal divisions. No separate establishment has

been created so far. This has resulted in shortage ofstaff in Postal divisions.

It is resolved to request to sanction separateestablishment for the Postal Stores Depot forthwith.Letter No.: P/4-5/CSD Dated - 19.12.2008 addressedto Ms. Radhika Doraiswamy, Secretary, Department


lllll Resolution on Circle stamp Depot (CSD)adopted in the all India conference - reg.

The resolution adopted in the subject isappended herewith for kind consideration.

The need for creation of permanent

establishment and fixing norms for assessing the workload etc may please be attended at the earliest sincethese are all pending over decades.

It is requested to consider the resolution andcause necessary action at the earliest.RESOLUTION ON CIRCLE STAMP DEPOT (CSD)

This All India Conference of AIPEU Group 'C'held from 30.11.08 to 03.12.08 at Guntur (A..P)unanimously resolves to draw the attention of the DOPto the problems pertaining to Circle Stamps Depot ofvarious Circles.

Circles Stamp Depot becomes one of the

nerve centers of the postal services. Efficiencey of theDepartment of posts depends on proper functioning ofthe Circle Stamp Depot.

The establishment of CSD is a floating onewithout any permanent establishment. The official aredrawn on deputation from neighboring divisions.

On the other hand distribution on NSCs(National Savings Certificate) and IPOs (Indian Postal

Order) are thirsted upon the Circle Stamp Depot ontransfer from Postal Stores Dept (PSD) and Directorof Accounts (Postal) respectively. New items I.e. IVPs(Indira Vikas Patra) KVPs (Ksan Vikas Patras),

Greetings Cards, e-post cards introduced anddistribution of all those articles are also attached uponone by one to the CSD But, neither any working 'Norms'nor increasing staff strength has been done.

Hence, this 27th All India Conference thereforerequests that: -

Permanent establishment of Circle StampsDepots may be ensured dispendsing with the floatingestablishment brought on deputation.

"Norms" for justification of work staff of circlestamp depot may be finalize as early as possible.Staff strength may be increased forthwith and fill up all

the vacant post/posts immediately.Letter No.: P/4-2/Bonus Dated - 19.12.2008 addressedto Ms. Radhika Doraiswamy, Secretary, Departmentof Posts, Dak Bhawan, New Delhi - 110001

lllll Resolution on productivity linked Bonusadopted in the 27th AIC held at Guntur - reg.

The resolution adopted in the 27th All IndiaConference held at Guntur from 30.11.08 to 03.12.08on the subject is enclosed for your kind informationand action.

You are requested kindly to consider therevision of Bonus formula and the removal of 60 days

Cap at the earliest.PRODUCTIVITY LINKED BONUS

The Postal Employees are covered by theproductivity linked bonus scheme for payment ofbonus. The productivity is calculated on the basis ofthe work volume of selected postal operations divided

by the total work force. The abolition and non-fillingup of vacant posts resulting in increase of productivityevery year has fetched more number of days of bonusto postal employees. The increase in days itself didnot result in any spectacular increase in quantum ofbonus paid because of the quantum ceiling is raised

by the Government from Rs.2500/- to 3500/- onlyunder the Bonus ACT instead of actual emolumentsof every employee.

But on the other hand the ever decreasingwork force has resulted in huge gains to theGovernment exchequer. Despite these facts the

Government was very unwilling to remove the cap of60 days fixed for maximum number of days PLB andthe postal employees' movement had to agitate forlong to ensure the removal of that cap. The FinanceMinistry ignoring all the above wants to reduce thePLB paid to postal employees and it had directed the

Department of Posts last year to prepare a new bonusformula for payment of PLB to postal staff and


sanctioned bonus only as an adhoc measure. Howeverthe Department of Posts could not fulfil the directive ofthe Finance Ministry and this naturally raises doubtsin the minds of postal workers. The productivity linked

bonus formula under which presently the bonus is beingpaid is kept as a secret document by the Department.Repeated requests from the NFPE and evendiscussions in the Periodical Meetings wherein a copyof the PLB formula was sought for by the staff side didnot result in the department parting with a copy of the

above document. Formulation of a new formula shouldnaturally result in mutual consultations with the staffside over a draft formula and for whatever reason thedepartment is delaying the process. The clouds ofsecrecy attached to the calculation of eligible numberof days and the abnormal delay in sanction by the

Government are matters to be avoided.The 27th All India Conference of AIPEU Group

C being held at Guntur from 30.11.08 to 02.12.2008therefore resolves to urge the department of posts tofinalize the new PLB formula with full transparencyand mutual consultations at the earliest to facilitate

justified number of days of bonus to postal workerswho are made to give enormous productivity due toextreme shortage of staff and introduction of manynew services.

This AIC further resolves to request theGovernment to remove the ceiling amount by amending

further the Bonus ACT and also remove the cap ofSixty days and come forward to pay actual entitlementbased on productivity.

Further it is resolved to request the C. G.Employees organisation for a joint struggle to mitigatethe removal of ceiling on Bonus.

Letter No.: P/4-2/Advances Dated - 19.12.2008addressed Ms. Radhika Doraiswamy, Secretary,Department of Posts, DaK Bhawan, New Delhi -110001

lllll Resolution on waiving outstanding duesof recoveries like HBA etc. from the familypensioners of the Deceased employees - reg.

The resolution adopted in the 27th All Indiaconference held at Guntur from 30.11.08 to 03.12.08on the subject is appended for favour of kindconsideration.

It is requested to consider the resolution on

humanitation grounds and as an act of welfaremeasure extending to the family of the deceasedofficials and cause orders to waive the departmentaldues from the family pensioners of the deceasedemployees.

Soliciting favourable consideration.

RESOLUTION ON WAIVING OUTSTANDINGDUES OF RECOVERIES LIKE HBA ETC FROM

THE FAMILY PENSIONERS OFDECEASED EMPLOYEES

This 27th AIC of Group 'C' held at Guntur from30.11.08 to 02.12.08 unanimously resolves to request

our Directorate to take up with Min-of-Finance for waiverof outstanding dues of recoveries like HBA etc fromthe family pensioners of deceased postal employees.

It is needless to mention that the loss of headof the family normally upsets the balance of a familywhich would be engulfed with mental agony as well as

financial hardship. Further eroding their economythrough recovery of dues would further push them intodoom.

Taking into account of this pitiable plight ofthese families, State governments like West Bengalhave exempted them from the recovery from 1981 and

such welfare measure is in operation.This 27th AIC of AIPEU Group C resolves to

request the NFPE/ Confederation to take up this withthe DOP & T & Ministry of Finance and win over thisgenuine demand.Letter No.: P/4-5/Foreign Post Dated - 19.12.2008

addressed to Ms. Rahika Doraiswamy, Secretary,Department of Posts, Dak Bhawan, New Delhi - 110001

lllll Resolution on Foreign Post adopted in the27th AIC - reg.

The resolution adopted In the 27th All IndiaConference held at Guntur from 30.11.08 to 03.12.08

on the problem of employees working in the foreignpost in enclosed for favour of kind consideration.

It is requested to consider the plight of theofficials working in Foreign post and mitigate theirissues at the earliest.

RESOLUTION ON FOREIGN POSTThis All India Conference of A.I.P.E.U. Group

' C' held from 30.11.08 to 02.12.08 at Guntur, A.Punanimously resolves to request the Directorate to lookinto the problems faced by O/o. Foreign post in variouscircles.

The work-load in foreign post has increased

manifolds owing to liberalization policies. Hence,augmentation of staff has become a necessity.

Likewise, the employees in Foreign Post aredoing very important job in examination andtransmission of foreign articles both incoming andoutgoing. They are facing with arduous job involving

risk to health and life because such articles containinjurious and harmful substances. Considering theresponsibilities and arduous nature of duties prevailingin Foreign Post the Staff deployed in Parcel and LetterArticles Assessment and parcel, letter mail openingand closing and Mail Department may be granted

special pay to the extent of 10% pay & Grade pay intoken of recognising their service.


Similarly, the risk and responsibilities of thestaff deployed in strong room is more and they areresponsible for the security of precious stones,currency and other valuable goods and articles. They

should also be considered for special pay at least withthat of Cashier/Treasurers working in the Post offices.

This All India conference held at Gunturresolved to request the Department of Posts thata. Augmentation of adequate staff at ForeignPost is done at the earliest.

b. Suitable special pay / allowance may begranted to all officials of Foreign Post as stated above.Letter No.: P/4-4/Medical Dated - 19.12.2008addressed to Ms. Radhika Doraiswamy, Secretary,Department of Posts, Dak Bhawan, New Delhi - 110001

lllll Resolution on treatment in Authorisedmedical hospitals in CGHS area.

The resolution adopted in the 27th All Indiaconference held at Guntur from 30.11.08 to 03.12.08on the subject is enclosed for favour of kindconsideration.

It is requested to consider the same and take

up with appropriate ministries for extending the welfaremeasures to all the officials.RESOLUTION ON TREATMENT IN AUTHORISED

MEDICAL HOSPITALS IN NON-CGHS AREAThis All India Conference of A.I.P.E.U. Group

' C' held from 30.11.088 to 02.12.08 at Guntur, A.P

unanimously resolves to request the Directorate to takeup with Ministry of Health and Ministry of Finance toamend the CS (MA) Rules 1944 to enable theemployees to take treatment in Authorised PrivateHospitals as other employees in Non CGHS Area.

The Delhi High Court directed to reimburse

the full amount of the medical claim and also imposedpenalty of Rs.10000/- as penalty for harassing theofficial mentally. The High Court Jodhpur also upholdthe decision of the CAT under O A. NO 137/2007 toreimburse full Medical claim for the treatment taken inprivate hospital on Emergency.

There are various judicial pronouncementssimilar to these; However, they have been implementedonly to those approach the courts. An uniformapplication of such welfare orders is the need of thehours.

The 27th All India Conference requests for early

amendment to ensure full benefit for the employeesfor treatment in Authorised Medical Hospitals in theNon CGHS area also.Letter No.: P/4-5/S B Operation Dated - 19.12.2008addressed to Ms. Radhika Doraiswamy, Secretary,Department of Posts, Dak Bhawan, New Delhi - 110001

lllll Resolution on SB Savings Certificatesadopted in the 27the AIC held at Guntur - reg.

The resolution adopted in the All IndiaConference of this union held at Guntur from 30.11.08to 03.12.08 on the above mentioned subject isenclosed herewith for favour of kind consideration.

The resolution itself is exhaustive on thesubject and the requirements and the need for thebetter operations.

It is requested to consider the same andcause appropriate orders at the earliest.RESOLUTION ON SB & SAVINGS CERTIFICATES

This 27th All India Conference of AIPEU Group'C', held from 30-11-2008 to 02-12-2008 at Gunturunanimously resolves to draw the attention of theDirectorate on Savings Bank and Savings Certificates.1. Department of posts, in compliance to theorders issued by the Ministry of Finance, had

unilaterally ordered for closure of all types ofinstitutional Savings Accounts with effect from 13-5-2005 and forcefully ordered the depositors of suchtypes of accounts to close their accounts within 31-12-2005. This is unwarranted and aimed at reducingthe role of postal SB branch and would result in loss

of patronage of valued customers on the one handand heavy loss of revenue on the other.2. The rate of interest in case of PO SavingsBank Account is continuously being reduced by theGovt. As a result, the quantum of investment in POSaving Bank is steeply decreasing. This pre-planned

act on the part of the Govt is aimed at not only toreduce the importance and relevance of PO SavingsBank but also to dismantle the economic stability ofthe entire nation as majority of the investment in smallsavings is lent to the respective State Governmentsas a soft - loan. Furthermore, the Govt is not exercising

any kind of check over the increasing rate of interestallowed by majority of the financial institutions andprivate bank for loans to its depositors. This is anti-people and economically counter-productive.3. The inhuman act of withdrawal of bonus fromMonthly Income Accounts Scheme by the Govt. had

demotivated the common people from making savings.We strongly oppose it as this would facilitate hugeflow of money into the share market by which thesecurity of investment made by the common man willbe in danger. Eventhough the bonus to the extent of5% in reintroduced, the charm in the MIS accounts

has gone and public response is poor.4. It has been observed with great displeasurethat the department is not at all paying requiredattention towards printing and timely supply of variousforms related to Savings Bank, Pass-Books andSavings Certificates. The counter staffs are forced to

face the music. This shortage of supply of essentialforms generates customer dissatisfaction and


ultimately results in decreasing of public investmentsin post offices.5. The department is not attaching needyattention towards up-gradation of Sanchay Post

Software. As a result, the officials are finding itextremely difficult to work at computerized SavingsBank Counters. This conference unanimouslydemands that all amendments made by the Govt inPO SB Rules & PO Savings Certificates Rule mustalso be incorporated into the Sanchay Post Software

simultaneously with its public notification.6. The commission allowed by the Ministry ofFinance to the Department of Posts for operation ofvarious savings schemes do not commensurate withthe existing economic scenario of the market. Therates must be revised at the earliest so as to minimise

the quantum of loss of the Postal department incompliance to the order of the planning commission.7. The incentive payable @ Rs.1/- for operativestaff and 50ps for supervisor with the ceiling of Rs.500/-for MIS is inadequate. Hence, an upward revision ofRs.4/- for operative staff and Rs.2/- for supervisor

without any ceiling is requested.After the computerisation of POSB, the S.B.

Allowance should be paid to all those deployed in SBbranches whether qualified in S.B. Aptitude test ornot. The AIC requests the Department to consider ingranting S.B. allowance to all those working in S.B.

branches and refresher training may be imparted oncein three years to the officials posted in the S.B. branch.Letter No.: P/4-5/Business Operations Dated -19.12.2008 addressed to Ms. Radhika Doraiswamy,Secretary, Department of Posts, Dak Bhawan, NewDelhi - 110001

lllll Resolution on unjust activities in the nameof Business Post adopted in the 27th AIC - reg.

The resolution adopted in the 27th All Indiaconference held at Guntur from 30.11.08 to 03.12.08on the subject is enclosed herewith for kindconsideration.

The resolution is based on the reality and theneed to review the strategies on business activities.

It is requested to consider the suggestion inrightful manner and cause instruction to the lower levelsnot to harass the officials by fixing impracticabletargets on them.

RESOLUTION ON UNJUST ACTIVITIES IN THENAME OF BUSINESS POST

Business Development Directorate was setup in the year 1996 with a mission to design, monitor,develop and market value-added, premium productsof the Department. It was subsequently reorganized

into Business Development and Marketing Directoratein the year 2004-2005. This Directorate was further

reorganized in the year 2007-2008 by setting up of aseparate division for Mail Business Development &Operations. The same organizational restructuring wasalso carried out in almost all the 22 Postal Circles.

The prima facie object to administer, expandand promote the value-added services launched bythe Department and traditional mails and parcelproducts and services are totally lost as on date.Instead the Business Post of the Department has nowa day become a scope of promotion for bureaucrats.

It is also observed that majority of the serviceslaunched by the Business Development Directorate,viz., Direct Post, Express Parcel Post, Media Post,Logistics Post, e-Bill Post, e-Payment, e-Post, RetailPost, etc., are day after day lacking their popularityamongst the esteemed customers. This is directly

attributable to lack of adequate infrastructure providedby the Department. Furthermore, due to impropermarket strategies and lesser viability of these kinds ofnew products, majority of all such value-added servicesare lackluster from the date of their inception by theDepartment. This in turn adds to the loss of revenue of

the Department.Only one service namely Speed Post is having

its potentiality in the present day market. The SpeedPost traffic has increased sizeably from the date of itsintroduction. Quite unfortunately, it is observed thatthe Department is not paying proper attention towards

this service and the infrastructural obstacles arepersisting day-after-day and thereby putting hindrancesin optimization in Speed Post transmission system &thereby generating huge customers' dissatisfaction.It is also not quite understood that as to why the SpeedPost tariff was curtailed to a great extent in the recent

years when the named service was inherently popular.This in turn adds to the revenue deficit in comparisonto the cost incurred for providing the Speed Postservice.

No separate budgetary provision has beenmade for the BD & Marketing Directorate till date and

the funding is done from the main budget grant of theDepartment. This itself depicts the laxity inseriousness on the part of the Department to makethe BD & Marketing Directorate financially independent.Also due to leakage of revenue on part of the BD &Marketing Directorate, the Department, on a whole, is

facing huge fictitious deficit year after year.It is also observed that in the name of

"Business", the Department is setting up unrealistictargets and on non-achievement of the same, officialsfrom the lower rung are continuously being made thescapegoats by the Department by way of instituting

disciplinary proceedings against them in unjustmanner and thereby denying the Principle of Natural


Justice. Quite unfortunately, higher-ups are not beingaccounted for in a single case of non-achievement offixed targets and also for laxity in executing thestandards of financial propriety while making

expenditure from the public money.In the latest audit observations made by the

Comptroller & Auditor General of India, the C & AGhad categorically noted its dissatisfaction towards therevenue loss incurred to the tune of Rs. 1.36 crores inthe shape of BNPL dues in case of just 12 test-checked

Head Post Offices only and also leakage of revenueto the tune of Rs. 2.02 crores in the name of BusinessPost facility extended to customers without takingadvance from them in case of a meager 8 Head PostOffices test-checked. This Union strongly apprehendsthat such leakage of revenue from public exchequer

had already crossed hundreds of crores if analysis ismade on the basis of actual performance-reports of allBusiness Offices throughout the nation.

This All India Conference of All India PostalEmployees Union Group-C held at Guntur from 30.11.08to 02.12.08 therefore unanimously resolves that the

Department must put a total halt from launching allsuch unviable new services on almost each and everyday without making market analysis in a scientificmanner. It is also resolved that the Department mustalso refrain from making lower rung officialsscapegoats for non-achievement of unrealistic targets.

The Department must also take a serious note of therevenue loss incurred as was mentioned in the C &AG Report and assess the tune of actual loss andmust thereafter fix up responsibilities on the higher-ups who are actually responsible for the said loss. Itis also resolved that separate budgetary provisions be

made for the BD & Marketing Directorate from theforthcoming financial year itself and the loss incurred,if any, must not be bring into the main budget grant ofthe Department.Letter No.: P/4-4/Women Employees Dated -18.12.2008 addressed to Ms. Radhika Doraiswamy,

Secretary, Department of Posts, Dak Bhawan, NewDelhi - 110001

lllll Resolution on problems of womenEmployees adopted in the 27th AIC - reg.

The copy of the resolution pertaining to theproblems of women employees adopted in the 27th

All India Conference held at Guntur from 30.11.08 to03.12.08 is enclosed herewith for kind consideration.

This union will feel happy if the departmentwill consider the demands put forth in the resolutionot protect the interest of serving women employees.

Soliciting favourable consideration

RESOLUTION ON PROBLEMS OF WOMENEMPLOYEES:

Based on international Labour Conferencedecisions of 1919, the Govt. of India reviewed theproblems in depth and suggested its opinion beforeILC in 1921.

Pursuant to the decision of Royal CommissionRecommendations of 1930, Maternity Benefits Act waspromulgated in our country. There after the Govt. OfIndia extended certain benefits to working womenemployees.

Now a days, the percentage of women

employees have been increasing steadily in Govtdepartments by virtue of their merits and qualification.It is their onerous responsibility to actively involvethemselves in Trade Union movement at all levels andthis conference appeals their active roll in this augustorganisation.

LEAVE RESERVE:Due to availing maternity leave and leave

availed for pre and post-natal care and also the grantof child care leave after the implementation of SixthPay Commission, there is a greater degree ofabsentism among women employees which is

unavoidable. After the introduction of child care leaveand enhancing the number of days for maternity leave,the need of more leave reserve is felt in the departmentSanction of enhance percentage of Leave Reservestrength to the extent of 17% is inevitable.CRÈCHES:

The Department has issued orders tosubordinate offices to provide Crèches under certaincondition. There require liberalization. However thenumber of employees is small, the Department mayon payment, enter into arrangement with crèchehouses opened by other Department like Telecom etc.

to enable the Postal Women employees to leave theirChildren under the care of trained matrons when theyproceed to work.TRANSFERS:

Though Government have issued orders thatwomen employees should be transferred to the

stations where their husbands are serving etc., at fieldlevel, there appears to be much delay to concede theirrequest. This should be avoided.

The women employees should not be postedwhere basic facilities are lacking.

This conference appeals the Department to

entertain transfer cases to their native places asrequested in respect of unmarried women employeesand to the places where their husbands are working inrespect of married employees without putting anyrestrictions, reservations or rejections.

This AIC notes with serious concern on the

denial of Sixth CPC recommendation on the flexiworking hours for women employees.


HOSTELS:Keeping in view that women employees both

married and unmarried have to serve away from home-stations due to circumstance beyond their control, the

following is suggested.1. That women hostels may be constructed if

the number of women employees is large and2. Rooms may be reserved for women

employees in hostels which may beconstructed in other Department of

Government.3. Allotting staff quarters earmarking for women

employees who are working in those placesout of their native places.

DEPUTATION:In the case of Leave Reserve period, the

women employees are indiscriminately subjected todeputations to single handed offices and other officeswhere basic amenities are not available and officeswhich are beyond 8 KM radius resulting in change ofHead Quarters. This should be avoided.

This 27th All India Conference held at Guntur

from 30.11.08 to 02.12.08 resolved to appeal to theDepartment of Posts to consider the womenemployees problem in depth and settle those, whichare within the ambit of powers.

This 27th All India Conference further appealsto all women employees working in all the circles to

involve themselves actively at all levels and uphold theglory of our mighty organization and also to protectthe interest of all.Letter No.: P/4-2/Allowance Dated - 18.12.2008addressed to Ms. Radhika Doraiswamy, Secretary,Department of Posts, Dak Bhawan, New Delhi - 110001

lllll Resolution on upward revision of Cashhandling Allowance to Treasurers of Post officesadopted in the 27the AIC - reg.

The resolution adopted on the subject in thesaid All India Conference held at Guntur from 30.11.08to 03.12.08 is enclosed for favour of kind consideration

and action.The Department itself has recommended the

same to the Sixth CPC which has not been dealt bythe Pay Commission. The disparity between theTreasurer and Cashier in the Postal department maybe sorted out at the earliest.

RESOLUTION ON UPWARD REVISION OF CASHHANDLING ALLOWANCE TO TREASURERS OF

POST OFFICESThis All India Conference of AIPEU Group

'C' held at Guntur from 30.11.08 to 02.12.08unanimously resolves to insist the Department of

Posts to take in to account the fact that despiterepeated request in this regard no fruitful result in

revising the Treasury allowance is in the offing. TheSixth Pay commission has simply left this issuewithout any comments.

It is pertinent to note that the Cashiers of

RMS Offices are drawing Cash Handling allowanceranging from Rs.250/-to Rs.300/-, but theircounterparts in post offices who are designated asTreasurers get only Rs. 160/-. The irony is that thecashiers of RMS are receiving the remittance of cashrequired for their offices only from the adjacent or

nearby post offices. Hence, the cash for RMS officesis routed only through post offices from the adjacentor nearby post offices. The treasurer thus handlesmore cash than his counterpart in RMS calledcashiers. This is an anomaly and unjust.

This has been taken up at appropriate forum

for umpteenth time with exhaustive arguments. But,the anomaly still continues. The Department of Postshas also sent its note to Sixth CPC recommendingthe parity in between the RMS cashier & Post officeTreasurer. It is requested that needy action may betaken to set right this anomaly at the earliest by

granting the treasurers of post offices with Cashhandling allowance at par with cashiers working in RMS& Administrative offices.

This 27th All India conference further resolvesthat the Treasurers working in 'A" class offices,maintaining TCB may also be considered for the grant

of Cash handling allowance. Similarly all the treasurersmay be imparted training to detect fake notes andfake note detecting machine may be supplied to allLSG & above standard offices.Letter No.: P/4-4/Staff Dated - 18.12.2008 addressedto Ms. Radhika Doraiswamy, Secretary, Department


lllll 27th AIC Resolution on MarketingExecutive - regarding.

The resolution adopted in the 27th AIC of thisUnion held at Guntur from 30.11.08 to 03.12.08 on theproblems of Marketing Executives is enclosed herewith

for kind consideration. The resolution itself isexhaustive.

It is requested to consider the same and settlethe long pending issue of this category of officials.

A line is reply about the action taken is highlysolicited.

RESOLUTION ON MARKETING EXECUTIVESDespite the Postal Department has ventured

various business activities and given a new face lift forthe service and also crated various JTS/STS levelofficers' posts besides deploying more Group B Postsfor business activities, not even a single post of

Marketing Executive has so far been created at thebase post offices. The PAs are now christened as


RESOLUTION ON AMENDMENT TO POSTAL ACT.- REPLY FROM SECRETARY

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Radhika DoraiswamySecretary to the Govt. of India

Director General, Posts & Chairman,

Postal Service Board

D.O. No. Secy(P)/Unions/2008 Dated: 26.12.2008

Dear Shri Sridharan

This refers to the Resolution on Amendment

to India Post Office Act-1898-adopted in the 27th All

India Conference of your Union.

You will agree that the demand that the

Government has to restore the monopoly of handling

of mails to the Postal Department can never be

enforced, especially at a time the economy is on

the downturn. The Government on the contrary is

issuing licenses to foreign service providers to set

up joint express mail companies in India. Government

will never ban private courier as these organizations

creates job opportunity, and also deliver efficient

service. Rather than complaining about courier

organizations we should think of improving

productivity and bring India Post to what it once used

to be. The paid test letters issued by my office on a

regular basis prove that the productivity has fallen so

much that it takes 15 days for the letters to reach

me from, for example, Trichy. This malaise has

spread to every corner of the country. I would request

you to take up with your association members the

need to enhance productivity and quality in their work.

With regards,

Yors sincerely,

Sd/-

(RADHIKA DORAISWAMY)

Shri K.V. Sridharan

General Secretary

All India Postal Employees Union Group 'C'

Dada Ghosh Bhavan

2151/1, New Patel Nagar,

New Delhi-110008

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Department of Posts, India

Ministry of Communications & IT

Dak Bhawan, Sansad Marg, New Delhi-110001

l R;eso t ; r s

Marketing Executives with out any extra remuneration,perks or incentives.

This 27th AIC resolved to demand that theMarketing Executives may be kept as a separatecadre and promotions shall be accorded in next highergrades with the ratio of 40: 40: 20. This should beplaced as promotional post to Postal Assts with thepay scale of supervisor at present as available to LSG.

Further the Marketing Executives areperforming out door duties so as to promote variousbusiness activities; they should also be brought underthe purview of workmen's compensation Act 1923. asif in the case of outdoor staff like ASPOs, SDI (P), PRI(P), Cash overseer, Postmen & Group D officials ifentrusted for out door duties.Letter No.: P/4-2/Allownace Dated - 18.12.2008addressed to Ms. Radhika Doriswamy, Secretary,Department of Posts, Dak Bhawan, New Delhi - 110001lllll Resolution on upward Revision of MPCMAllowance - adopted in 27th AIC - reg.

The resolution requesting upward revision ofMPCM allowance adopted in the 27th All IndiaConference held at Guntur from 30.11.08 to 03.12.08is appended herewith.

It is requested to kindly consider the sameand cause appropriate orders at the earliest.RESOLUTION ON UPWARD REVISION OF MPCM

ALLOWANCEThe 27th All India Conference of A.I.P.E.U.

Group 'C' held from 30.11.08 to 02.12.08 at Guntur,A.P unanimously resolves to request the Directorateto revise the MPCM allowance and convert theallowance as Computer Handling Allowance.

At the time of introduction of MPCM , it wasoriginally agreed to grant two advance increments forthose working on computers, but a sum of Rs.100/-(Rs. One hundred only) was alone granted thereafterfor working in MPCM / Computers.

Since then, no revision has been done despiteon -lining and computerizing the left out branchescompleted too. The works on computers have beenexpanded and the work load has been increasedmanifolds. This justifies upward revision.

Hence, it is resolved to request that eitherone advance increment or a minimum sum of Rs.500/- (Rs. Five hundred only) may be granted as ComputerHandling Allowance for working in MPCM counts andalso to all deployed in the computers.


LETTERS FROM DEPARTMENT TO CHQu Alleged unhelpful and anti-workerattitude of Director, New Delhi GPO and harassingmembers-request intervention.

I am directed to refer to your letter No. P/2-5/New

Delhi dated 09.09.2008 on the above mentioned subject.

2. The matter has been examined in consultation

with the Circle Office. As reported, the transfers made

by the Director, New Delhi GPO were in the interest of

service and generally on completion of tenure. However,

Director, New Delhi GPO has been advised to maintain

cordial relation with the service unions and staff.

(No.16/98/2008-SR dated 04-12-2008)

u Alleged harassment of officials by theSSPO's Jalandhar Division-Punjab Circle.

I am directed to refer to your letter No. 15105

dated 14.11.2008 and No. P/2-17/Jalandhar dated

14.11.2008 on the above mentioned subject.


with the Circle Office. As reported, a dacoity took place

in Jalandhar City Head Office in the night of 5/6-11-

2008 and cash amounting to about rupees forty lacs

was looted. The police authorities were informed and

Sr. Supdt. of Police visited Jalandhar City HO alongwith

Police force for investigation. Postmaster General,Punjab Region also visited Jalandhar HO and took stock

of the situation. The Postal Officials of Jalandhar City

HO namely Shri Sarwan Kumar Bangar, Sh. Dharam

Pal and Sh. Raj Pal, all Postal Assistants, were placed

under suspension due to the compilcity established

on the basis of DLI and subsequent investigations

carried out by AD (Inv), Punjab Region. Thereafter, the

family members of these three officials gathered

outside the GPO main gate on 12.11.2008 and took

out all the staff working in Jalandhar City HO and started

agitation against the administration and shouted

slogans against the administration.

3. The agitating employees were told that the

stoppage of work without notice is totally illegal and

unacceptable. However, on the intervention of PMG(R),

the work could be started at Jalandhar City HO on

15.11.2008 after 1230 Hrs. The Union representatives

were told by the PMG (R) that these officials have been

indentified as subsidiary offender in the said case and

placed under suspension. Now the investigation in this

case is being carried out by the Punjab Region and the

question of harassment of any officials does not arise.

(No.16/98/2008-SR dated 29-12-2008)

u Grant of meeting to National Federationof Postal Employees and its affiliated ServiceAssociations.

This is reference to letter No. PF-12(d)/2008

dated 10.12.2008 of Secretary General, National

Federation of Postal Employees on the above

mentioned subject.

2. Secretary (Posts) will take a meeting with

Secretary General, National Federation of Postal

Employees and General Secretaries of recognized Service

Associations affiliated to the Federation on 13th January,

2009 at 3.00 P.M. in Committee Room, Dak Bhawan,

New Delhi, to discuss the issues raised in the 'Charter of

demands' enclosed in the letter dated 10.12.2008 ibid.

3. Please make it convenient to attend the meeting.

(No.8/18/2008-SR dated 30.12.2008)

u Building Problems & Non MaintenancePostal Colony - Case of Hissar in Haryana Circle.

I am directed to refer to your letter No. P/2-7/

Hissar dated 18.09.2008 on the subject mentioned

above and the Para wise replies is as under :-

Hissar Kty. Post officeHissar Kty. Post office has been shifted to

the SPM/s residence portion, allowing the SPM to

draw HRA in lieu of rent-free accommodation. So far

as reconstruction of the building is concerned, it is

submitted that HUDA authorities have developed a

shopping complex in the area after demolishing the

old buildings and they intend to use this plot as well

for the purpose and as such they are claiming their

ownership on the plot. As soon as the building is

demolished the site will be taken over by HUDA as

evident from the fact that the boundary wall constructed

by the department was demolished by the HUDA

authorities and they did not allow its reconstruction.

Plot at EllnabadEllnabad P.O. project could not be included

in the XIth Plan due to funds constraints.

Maintenance of Postal Colony HPO compoundHissar

Estimate amounting to Rs. 5,87,700/- has

already been sanctioned on 8.10.08 for special repair

and A/R & MO to Postal staff quarters at HPO

compound Hissar.

As regard use of vacant plot measuring 954

Sq. yards for staff quarters and commercial purpose,

the matter is under consideration.

(No. 14-2/2008-Bldg. dated 31.12.2008)

u Alleged unjust and absolute favoritismextended to unrecognized union by the SPOs,Chhindwara in MP Circle.

I am directed to enclose a copy of letter No.

P/2-14/Chindwara dated 22.12.2008 received from the

General Secretary, All India Postal Employees Union

Group 'C' on the above mentioned subject.


2. It is requested to look into the matter and

furnish a detailed report to this office at the earliest.

(No. 16/111/2008-SR dated 06.01.2009)

u Non according recognition to the electedrepresentatives-case of Ludhiana City Division,Punjab Circle.

I am directed to enclose a copy of letter No.

P/2-17/Ludhiana City dated 16.12.2008 received from

the General Secretary, All India Postal Employees

Union Group 'C' on the above mentioned subject.

2. It is requested to look into the matter and

furnish a detailed report to this office at the earliest.

(No. 16/110/2008-SR dated 09.01.2009)

u Review of counterfoil of cheques booksbeing supplied to account holders of Post OfficeSavings Account.

The undersigned is directed to enclose

suggestion received from Maharashtra Circle for

change in the format of counterfoil of MICR cheques

book printed and supplied by NSI for savings account

holders as the present format is not suitable for

depositors. Photocopy of the POSB MICR Cheque

Book counterfoil and copy of Record Slop of cheques

book of one Nationalized Bank are also enclosed. It is

requested that suggestion seems to be good and need

to be examined.

This issues with the approval of DDG (FS)

(Letter No. 116-24/08-SB dated 19.12.2008 addressed

to the Ministery of Finance copy to CHQ, w.r.t. its letter.)

u Alleged unhelpful & anti-worker attitudeof the Chief PMG, Chhatisgarh Circle.

I am directed to refer to your letter No. P/2-4/

Chhatisgarh dated 5.8.2008 on the above mentioned subject.


with the Circle Offcie. As reported, itemwise position

is indicated as under:

i) Shri S.A. Hamid Circle Secretary, during his

tenure as Sub Postmaster Chhotapara, Raipur w.e.f.

15.7.2005 to 13.07.2008 was continuously assisted

by one Postal Assistant as per details given below:

(a) Shri A.K. Singh, PA from 03.06.2004 to

13.06.2008 AN

(b) Shri Sanjay Pathak, PA from 13.06.2008 AN

to 13.07.2008 AN.

Therefore, allegation of working single

handedly by the Circle Secretary is not correct. The

Circle Secretary has been transferred locally from

Chhotapara Raipur SO to, Ravishankar University

Raipur SO within Raipur town in the interest of service

by SPOs Raipur due to various irregularities noticed.

He resumed his duty as SPM RSU Raipur in the

afternoon on 23.07.2008

(ii) Divisional Secretary, Shri Gangber was posted

to Dayanand Nagar SO at his own request. Divisional

Secretary and circle Secretary never requested for

posting in Raipur HO. Circle Secretary is working

inRaipur City proper.

(iii) No such instructions have been issued by the

Chief PMG. The Divisional Secretaries, Durg and Bilaspur

are working in big Post Offices having HSG.II status.

(iv) No action has been taken against office bearer

on flimsy ground. Disciplinary action has been initiated

against Shri Gangber the then SPM, Shankar Nagar,

Raipur (He is also Divisional Secretary) by the SSPOs

Raipur because he is one of the main offenders in the

fraud of approximately Rs. 3 lakh at Shankar Nagar. S.O.

(v) In this regard a detailed report has already

been sent, which is under consideration.

(vi) Rented buildings including Postal staff

quarters are being maintained properly in this Circle.

An estimate of Rs. 4,29,800/- has been sanctioned

on 30.07.2008 for maintenance of Postal Staff quarters

of Indrawati Colony, Raipur. A portion of Postal

compound at Byron Bazar was being encroached by

BSNL. They attempted construction of telephone

Exchange with tower which was stopped. To avoid such

further attempt of encroachment and to remove the

hazards of snakes etc. in the bushes and garbage in

the said land, it has been developed and some

recreation facilities have been provided for the officers

and staff. It has saved about 10,000 Sq. ft. land in

prime area of Civil lines from encroachment.

(vii) No such discussion has taken place.

(No. 16/68/2007-SR dated 15-01-2009)

Demonstrationstaged by

PostalEmployeesat Jabalpur


l Clarification in respect of regional re-allotment in case of officials prompted to HSG.IIcadre against the temporary vacancies causeddue to ad-hoc promotion of HSG.II officials toHSG.I.

I am directed to refer to your office letter No.STA/8-3/08 dated 14-11-2008 on the subjectmentioned above and to say that there are noinstructions, which prohibit posting of regularlypromoted officials against temporary/adhoc vacancyor officials promoted on adhoc basis against regularvacancy.

(DG(P) No.4-24/2008-SPB dated 2-12-2008 addressed

to TN circle)

l Re-introduction of Short Duty StaffScheme. This is in continuation of this office letter of even

number dated 14.8.2008 on the subject noted above.

2. In this regard it is requested that expenditure

incurred in respect of staff engaged under the said

scheme by way of disbursement of wages may be

booked under Sub head of Accounts. If the staff is

engaged in Post Offices, it may be booked under

3201.02.101.01.01.02 Wages (Non-Plan) and if they

are engaged in RMS offices the expenditure may be

booked under head 3201.02.102.01.01.02 Wages

(Mail Sorting) (Non-Plan). It is also requested that

GOVERNMENT ORDERSthe particulars of payment should be maintained in

separate register to monitor the expenditure on this

score. The amount spent under the scheme should

be shown separately in the quarterly statement of

Pay and allowances also and submitted the Budget

Section at the end of the quarter.

3. This issues in consultation with Budget

Section.

(DG(P) No. 1-9/2008-PCC Dated: 22-12-2008)

l Recommendations of Sixth Central PayCommission- Fixation of Pay of Postman inTBOP/BCR

I am directed to refer to this office letter No.4-

4/2008-PCC dated 04-09-2008 regarding Sixth CPC-

Revision of Pay Scales in respect of Group ‘A’, ‘B’,

‘C’, and ‘D’ Employees 2008.

2. The existing pay scale of Postmen is

Rs.3050-75-3800-80-4590. Sixth CPC has

recommended upgradation of the per-revised scale

to Rs. 3200-85-4900 placing them in the

corresponding revised pay band of Rs. 5200-20200

with grade pay of Rs.2000. Few Circles and the Staff

Federations have sought clarification about fixation

of pay to Postmen who have been granted financial

upgradation(s) under TBOP/BCR schemes. The issue

has been examined in consultation with the Ministry

of Finance and it is clarified as under:

3. Necessary action may be taken by the

Circles to fix the pay scales of Postmen/ Mail Guards.

(DG(P) No. 1-9/2008-PCC dated 22.12.2008)

l Corrigendum-Recommendations of SixthCentral pay Commission- Fixation of Pay ofPostman in TBOP/BCR.

I am directed to refer to this office letter of

even number dated 22-12-2008 on the above-

mentioned subject.

2. The pre-revised Pay scale of Postmen of

TBOP and BCR mentioned in column 2 may be read

as follows:

TBOP Rs. 3200-85-4900

BCR Rs. 4000-100-6000

(DG(P) No. 1-9/2008-PCC dated: 24-12-2008)

l Child Care Leave in respect of CentralGovernment employees as a result of SixthCentral Pay Commission recommendations-Clarification.

The undersigned is directed to refer to this

Department's O.M. of even number, dated the 11th

September, 2008 regarding introduction of child care

leave in respect of Central Government employees

Stage Pre-revised Pay Scale

Pre-revised scale recommended by Sixth CPC & approved by Govt.

Corresponding Pay Band and Grade Pay approved by Government

Pay Band Grade Pay

Initial Entry Rs.3050-75-3800-80-4590

Rs. 3200-85-4900 Rs. 5200-20200 (PBI)

Rs.2000

TBOP 4000-100-6000 Rs. 4000-100-6000 Rs.5200-20200 (PBI)

Rs. 2400

BCR 45-125-7000 Rs. 4500-125-7000 Rs.5200-20200 (PBI)

Rs. 2800

(Contd. on page 34)


On 18.12.08, NFPE Delegation consisting of

Comrades K.Ragavendran [Secretary General NFPE];

K.V.Sridharan [General Secretary P3]; and Ishwar

Singh Dabas [General Secretary P4] attended the

discussion with the Senior Officers Committee headed

by Shri.P.K.Gopinath Chief Postmaster General Delhi

Circle. The full Committee took the meeting with us

and more than one hour all issues raised in our Note

to Secretary [P] were discussed. We insisted that

the Government of India should now consider our

demand for grant of Civil Servants status under the

light and spirit of several Supreme Court Judgments.

The approach of the Senior Officers

Committee was positive. The Chairman of the

Committee shared our opinion and asserted that no

dramatic departure should be made on many

established practices like Pro-rata comparison with

Mail Overseers, Postmen, Group D; same DA formula;

same PLB Bonus ceiling etc. Even on the matter of

our assertion that GDS should be treated as holders

of Civil Post as per the Supreme Court judgment and

not to be downgraded as part timers or vetti or thalayaris

etc, the approach of the Committee is positive.

The following points have been insisted within

the limited time available to us for discussion with the

Committee:

1. Status of Civil Servants to be accorded to GDS

and all benefits and all allowances on par with

regular shall be proportionately granted.

2. Prorata wages on the basis of historical

comparison with Mail Overseers, Postmen,

Group D to be maintained and no violation as

recommended by GDS Committee should be

accepted. The Committee is positively

responded to this.

3. There should be only two pay scales for the work

load for 3.45 minutes and above. This would be

considered.

4. Rate of increment shall be @ 3% and not as

recommended by GDS Committee. The

Committee may favourably consider this issue.

5. DA Formula should not be changed as

recommended by GDS Committee by

introducing a Rural Basket and the same formula

in existence for all CG Employees should be

continued without any change. The Committee

felt that no need to drastically change the

existing system of DA Formula.

6. PLB Formula should be same for all Postal

Employees and the recommendation of the GDS

Committee for reducing the ceiling for GDS

should not be accepted. The Committee

appreciated our view point and may consider

favourably.

7. Fixation of Pay for GDS should ensure exact

comparative Prorata wages including the Grade

Pay Quantum and weightage should be ensured

@ one increment per two years of service. This

will be considered.

8. Pension in the name of Service Discharge

Benefit offered by the GDS Committee is very

low and it has to be as per Justice Talwar

Committee and a minimum of 1750/- per month

should be ensured by modifying the

recommendations of the GDS Committee. The

Severance Amount presently payable to

Promotees from GDS shall continue. All our

suggestions will receive due consideration of the

Committee.

9. Gratuity should not be less than the amount

prescribed under the Gratuity Act 1972 as per

the Supreme Court Judgment. The issue will

receive due attention.

10. No adverse change to be introduced in the

promotional avenue and promotional methods

for GDS like introduction of direct recruitment

in Postmen cadre and introduction of

examination for becoming upgraded Group C.

This will be considered favourably. In addition

we demanded that the Department should

consider ACP for GDS also. We also insisted

introduction of element of recruitment of PA

Cadre from amongst the GDS by appearing the

exam for the unfilled vacancies.

11. Transfer shall be permitted to GDS against

vacant posts without restriction. The issue was

discussed deeply and the Committee may give

some positive decision also.

12. Leave shall be at least 50% of total leave

available to regular and the facility to carry

forward the leave accumulated without any

restriction be permitted. Maternity leave should

be same as regular without difference and

should be paid from the exchequer and not from

welfare fund.

13. No abolition of GDS posts, offices etc. The

Committee again reiterated that no drastic

departure from the existing position.

14. The standards particularly tightening of standard

like cash counting etc for BPM recommended

by GDS Committee should be rejected. The

Committee agreed that the recommendation of

DISCUSSIONS ON MODIFICATIONS ON GDS COMMITTEEWITH SENIOR OFFICERS COMMITTEE.


GDS Committee is unscientific. We hope the

Committee may favourably consider this issue.

15. Retirement age should not be reduced. The

Committee felt that no need to drastically

change the status quo.

16. No abolition of GDS MM, GDS SV, ED BOs,

ED SOs and GDS SPM etc. The Committee

will consider continuation of existing system

instead of drastic departure of the present.

17. No PSSK or Franchisee outlets should be

opened in lieu of BOs.

18. Combined duty should be compensated by actual

work load and not a meagre allowance.

19. On Cycle beat - Foot beat formula, we demanded

that the 1987 agreement shall be honoured. This

was agreed to.

20. Office Maintenance Allowance should be at least

200/- per month in addition to grant of actual

electricity charges.

21. Rate of compensation for detention beyond

working hours shall be fixed as 25/- and not as

recommended by the Committee. This will be

favourable considered.

22. Night co-efficient should be compensated by

hourly wages and not just Mazdoor charges.

23. Introduction of minor penalties in GDS Conduct

Rules insisted.

24. Procedure of obtaining Security Bond should be

dispensed with.

25. Review of establishment should be conducted

as per the present norms.

Above all the major break through is non-

curtailment of trade union facilities. The Committee

has observed that the recommendations of Nataraja

Murti Committee on this count are beyond the

jurisdiction of the GDS Committee.

In nut shell the over-all approach of the Senior

Officers Committee headed by Shri P.K.Gopinath the

Chief Postmaster General Delhi Circle is positive. If

the approach exhibited by the above Committee is

reflected in their submission of Report, then it will solve

major problems created by the retrograde

recommendations of Natraja Murti Committee.

DEPARTMENT ASSURING DISCUSSIONSAGAIN ON GDS COMMITTEE REPORTBEFORE FORWARDING FOR CABINET

DECISION.DG (P) Letter File No.8/12/2008-SR Dated the

December 18, 2008

Subject: Notice for Indefinite Strike starting on17.12.2008 given by All India Postal ExtraDepartmental Employees Union and National

Federation of Postal Employees along with itsaffiliated unions.

In the wake of strike notice 02.12.2008 given

by All India Postal Extra Departmental Employees

Union and letter dated 09.12.2008 of National

Federation of Postal Employees and its affiliated unions

showing their solidarity for the strike action, the

conciliation proceedings were started by the Regional

Labour Commissioner [Central] on 12.12.2008. Further

proceedings in the matter were held in the fore noon

of 15.12.2008 in the chamber of Regional Labour

Commissioner [Central], who suggested the

management side to give a meeting to the Staff side

and accordingly she fixed a meeting for 14.00 hours.

However, Shri.S.S.Mahadevaiah, General Secretary,

All India Postal Extra Departmental Employees Union,

did not report for the meeting and this was brought to

the notice of the RLC.

2. The next sitting of the conciliation proceedings took

place on 16.12.2008 at 11.00 hours, wherein the Staff

side was persuaded to at least defer the strike on the

plea that the report of the GDS Committee was still

under the examination by the Department. However,

the Staff side did not agree to the view point expressed

by the Department as well as by the RLC and remained

adamant on their stand to proceed on strike. The RLC

once again suggested that the management should a

meeting to the Staff side and the meeting was fixed

for 15.00 hours. The RLC further suggested that NFPE

and its affiliated unions may also be invited in the

meeting to be taken by the management.

3. The meeting taken by the DDG [Estt] started at

15.00 hours of 16.12.2008,,which was attended by

Secretary General, NFPE and General Secretaries of

P III, R III, P IV and Administrative Offices Union,

affiliated to NFPE and General Secretary of AIPEDEU.

The Staff side was appraised of the fact that the

recommendations of the GDS Committee are still

under consideration by the Group of Senior Officers

and its report is likely to be submitted shortly, after

which it will be considered by the Postal Services Board

and the recommendations of the Postal Services Board

will be finally considered by the Cabinet. The Staff side

will get adequate opportunity to present their view

points.

4. In the light of the facts stated above, the Staff side

may kindly appreciate that their action of going on

strike in the context of recommendations of the GDS

Committee is unfounded and it would be in the fitness

of things if they call off the strike and resume their

duties and restore normalcy.

Sd/-

DIRECTOR [SR]


(Contd. from page 31)

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nyJ̀axkj dq'kokgk ̂ d̂q'k** (iwoZ miMkdiky)iwohZ iz[k.M] okjk.klh (m-iz) nwjHkk"k&0542&2587899

and subsequent clarification vide OM, dated the 29th

September, 2008 and 18th November, 2008. It is further

clarified that child care leave sanctioned prior to

issuance of I.M. No. 13018/2/2008-Estt.(L), dated the

18th November, 2008 shall be treated as child care leave

and shall be deducted from the Child Care Leave

account of the Government servant concerned. No

adjustment against any other kind of leave shall be made

in this regard. The Child Care Leave sanctioned for the

period beyond 18-11-2008 shall, however, be regulated

in terms of clarification issued vide OM, of even number,

dated 18-11-2008.

(G.I., Dept. of Per. & Trg. O.M. No. 13018/2/2008-Estt.(L),

dated 2-12-2008)

l Implementation of Government's decision onthe recommendations of the Sixth Central PayCommission

Reference this office letters of even number

dated 4.9.08 and 6.10.08 whereby Ministry of Personnel,

Public Grievances and Pensions (Department of Pension

and Pensioner's Welfare) O.M. No. 38/37/08-P&PW(A)

dated 2.9.2008 and O.M. NO. 38/37/08-P&PW(A) Pt.II dated

3.10.08 on the above mentioned subject were circulated.

A further clarifications/modifications received in this regard

vide Ministry of Personnel, Public Grievances & Pensions,

Department of Pension & Pensioners' Welfare O.M. No.

38/37/08-P&PW(A) dated 11.12.08 is sent herewith for

information, guidance and necessary action.

(DG(P) No. 4-7/2008-Pension Dated : 2.1.2009)

l Continuation of ad-hoc promotion made in thecadre of HSG.I

I am directed to refer to this Department's lettersof even numbers dated 21st May 2008 and 21stNovember 2008 regarding continuation of ad-hocpromotion made in the cadre of HSG.I for a period of sixmonths beyond May 2008 and to say that it has beendecided with the approval of Department of Personnel &Training to continue the said ad-hoc arrangement for afurther period of six more months i.e. upto 19th May 2008or till Recruitment Rules are finalized and regulararrangements are made in accordance with that,whichever is earlier.2. It is, therefore, requested that the ad-hoc promotioninitially made as per instructions contined in thisDepartment's letter of even number dated 20th November2006 in HSG.I may be further continued accordingly.(DG(P) No. 4-16-2002-SPB-II Dated : 02.12.2008)

l Continuation of ad-hoc promotion made in thecadre of HSG.I

I am directed to refer to this Department's letters

of even numbers dated 2nd December 2008 regarding

continuation of ad-hoc promotion made in the cadre of

HSG.I for a further period of six months and to say that the

date 19th May, 2008' figuring in the 6th line of first para of

the above mentioned letter may be read as 19th May, 2009.

(DG(P) No. 4-16-2002-SPB-II Dated : 10.12.2008)

Documents

bhartiya post feb 09