Better use of your ERP

Brad Reese – Client actorTom Phillip – Visual expert

Keith Landa – Token academic memberGary L. Pratt – Scribe

John S. Bojonny – The talker

Client Concerns

• Modify to fit old systems

• Happy with existing systems in their area

• Data definitions not standardized

• Processes not documented

President

President’s Cabinet

CIO

Administrative Computing Advisory Committee

ERP Lead Team Business Process Team

Enrollmentdepartment

Financedepartment

Human Resourcesdepartment

Technical Systemsdepartment

President

President’s Cabinet

CIO

Administrative Computing Advisory Committee

ERP Lead Team Business Process Team

Enrollmentdepartment

Financedepartment

Human Resourcesdepartment

Technical Systemsdepartment

President’s Message

• We must move forward• We will not go back to old system• We have to reevaluate existing processes• Minimize modifications• The CIO is charged with leading this project• This is an institutional project• VP’s will participate and support this project

President

President’s Cabinet

CIO

Administrative Computing Advisory Committee

ERP Lead Team Business Process Team

Enrollmentdepartment

Financedepartment

Human Resourcesdepartment

Technical Systemsdepartment

President’s Cabinet

• Establish functional steering committee

• Gain acceptance from their staff for support of project

• Report to President

• Make final decisions

President

President’s Cabinet

CIO

Administrative Computing Advisory Committee

ERP Lead Team Business Process Team

Enrollmentdepartment

Financedepartment

Human Resourcesdepartment

Technical Systemsdepartment

Existing Governance

• Utilize Administrative Computing Advisory Committee

• Establish Business Process Team

• Establish ERP Lead Team

• Makes recommendations to CIO

President

President’s Cabinet

CIO

Administrative Computing Advisory Committee

ERP Lead Team Business Process Team

Enrollmentdepartment

Financedepartment

Human Resourcesdepartment

Technical Systemsdepartment

Business Process Team

• Made up of Representatives from functional areas and Business consultants

• Evaluate existing business processes• Recommend changes to business processes• Recommend organizational changes• Document new processes• Identify training required for new processes• Think Web services

President

President’s Cabinet

CIO

Administrative Computing Advisory Committee

ERP Lead Team Business Process Team

Enrollmentdepartment

Financedepartment

Human Resourcesdepartment

Technical Systemsdepartment

ERP Lead Team

• Functional representatives from stakeholders

• Initially support implementation of new processes

• Coordinate future releases of ERP

• Work with business process team

Benefits

• Cost avoidance

• Enhance what we are doing

• Reduce inefficiencies

• Improve retention of students

• Improve advising

• Target development

• Improve recruitment