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A booklet that will teach you a lot about AIESECinBenak and AIESEC in general. I
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AIESEC in Benak Booklet
Summary
IntroductionAIESEC presentation
Global information SystemPodio
Aiesec in AlgeriaAiesec in Benak
Departments and vice presidents presentationCode of conduct
AIESEC culture AIESEC meetings
AIESEC ConfrencesGlobal talent and Global citizen programs
Introduction
Finally ! you are an AIESECER (YAAAY) . you have passed through many steps and you did it ! now you must be asking yourself what’s next ? what will be my main job in this organisation ? what’s is really about ? from where should I start ?
to answer those questions and more we did this document just for you it will guide you through your AIESEC journey...
What’s
What we envision
AIESEC SCOPE
AIESEC is the global youth network impacting the world through leadershipdevelopment experiences. AIESEC has been facilitating youth leadership activities as well as international internships & volunteer experiences for over 65 years, developing a global learning environment across 124 countries & territories.
AIESEC is a global, non-political, independent, not-for-profit organizationrun by students and recent graduates of institutions of higher education.Our members are interested in world issues, leadership and management.AIESEC does not discriminate on the basis of race, colour, gender, sexualorientation, creed, religion, national, ethnic or social origin.
Peace and fulfilment of humankind's potential.
GIS
History
Once an AIESECer, an AIESEC identity will be created for you (GIS account and AIESEC email ) GIS is a platform that relate all AIESEC members from allover the world, where you can find details about other entities, internship opportunities, statistics about the AIESEC workflow in the world and in yourlocal committee . You can also look for new contacts, to make your network bigger and work more effectively .The way you will use this platform depends on the department where you are working . once allocated to a department, a training for the use of this platformwill be delivered for you .
GIS is a new platform which was officially launched on 22 October 2014 in order to replace MyAIESEC.net
Podio
Podio
Interface
To be more effective and organised each departments member is a part of a specific workspace allocated to them in this website A podio training is delivered each year after the recruitment process, by the old AIESEC Benak members, usually the training is done virtually using Skype
in algeria
AiesecinAlgeria Team
it’s the official representative entity of AIESEC in algeria . it’s executive board has to change each year, to give leadership opportunities to as many young as possible, their task consists of taking care of the 5 local commitee needs and sending reports to AIESEC International, which is the head of all AIESEC entities presents in the world .
in algeria
MC Algeria Executive Board
Alla Atik
Nassila Ghida
Imed eddine Touil
Sarra Rechid
Fares Kheddache
Celia Abchiche
Amira Ghazi
Nassim Zoghbi
MC President
MCVP Projects
MCVP Finance
MCVP ICX
MCVP R&D
Brahim Mahdi
MCVP TM
MCVP Marketing
MCVP OGX
MCVP Quality Management
in algeriaLegal Status of Aiesec in Algeria
Local Commitees AIESEC Benak
In the local level, AIESEC in Algeria is related to ADCJ (association de developpement des capacités de jeunes ) located in Bachdjerah So officially, each administrative procedure done by AIESEC in Algeria, is under the legal cover of ADCJ .
AIESEC in Benak is the most active local committee in AIESECinAlgeria Network. It was created in November 2009 by the first generation of leaders, thus and until now, AIESEC in Benak members are making positive impact with succesful and meaningful projects like Summer Sunshine School
Benak EBSamirCOMM
AbdouTM
SelmaER
LounesOGX
ImeneF&L Amine
LCP
SalimEM
SaraiGCDP
Departements
Presentation
OutgoingExchange
Comm&
Marketing
IncomingExchange
ExternalRelations
Finance &
Legal
EventsManagement
TalentManagement
What we Do
Structure
Extern
al
Relation
Inte
rio
r
Repr
esen
tati
ve
Exte
rio
rRe
pres
enta
tiv
e
Preparing request letters Developing existing partnership Ensuring a stable office Product development Follow up with the projects sponsors Establish PPT for potential partners C
oo
rd
ina
tio
nig
ip T
eam
Attending networking events Market Segmentation Ensure good quality of market research Potential partners database Taking appointments
Preparing request letters Developing existing partnership Ensuring a stable office Product development Follow up with the projects sponsors Establish PPT for potential partners
Preparing request letters Developing existing partnership Ensuring a stable office Product development Follow up with the projects sponsors Establish PPT for potential partners
Selma Zamoum
It's the department in charge of representing our entity projectsto the potential partners and sponsors
What we Do
Structure
Financ
e
& Lega
lImene Alem
na
nc
e Te
am
Leg
al
Tea
m
Book Keeping Post transactions to journals Monthly audit and financial statments Keeping records of documents and contracts Financial management
Ensure benak’s legality Manage and control the Legal Sustainability of our operations Ensures all the information needed in terms of administration and management Ensures that all the legal obligations of AIESEC Benak are met.
Comm&
Marke
tingFinance and Legal is a supportive directionin BENAK to provide the organization with a sustainable financial platform to enlarge the impact of AIESEC and make it possible to realize its activities in a long-term perspective. The finance department is responsible for managing all the finances of the LC
What we Do
Structure
Focus
Comm&
Marke
tingSamir Bouzina
an
din
gM
an
ag
emen
t
Inte
rn
al
Co
mm
un
ica
tio
n
Exte
rn
al
Co
mm
un
ica
tio
n
Create Brand guideline for the LC Track the costumer’s satisfaction Track the respect of the brand Ensure a sustainable brand
Ensure a great workflow within the LC Reporting the meetings (LCM and OCM) Archive the projects and meeting reports Tracking members along with the TM
Planning and executing online & Offline campaigns Support OCs and EBs Design graphic materials Analyze the insights and customers feedbacks Manage the website contents Ensure the respect of deadlines
The communication & Marketing department is here to showcase what’s happening within the LC.Our main goal is to achieve recognizable brand that will stand amongst other LCs
Communication MarketingSocial media managementClient Servicing & Branding
What we Do
Structure
Salim Djezairi
PRE-
OC
P
Co
nfe
ren
ces
Ma
na
ger
Co
ug
hin
gTe
am
Even
tsTr
ac
ker
s
In charge of organizing eventsand assist OCPs during all the process of implementation
In charge of implementing Conferences.
Coughing team is in charge oftraining the OCs, give them the adequate tools and help them togain the right skills in order to implement their JD.
Event Tracking team is responsiblefor the follow up and the reporting of all the events.
Events
Manag
ement EVENT MANAGEMENT department
is basically in charge of all events andconferences held by AIESEC Benak EM department’s job is to adapt ideas and turn them to real projects in addition of preparing the organizing committees and assist them during all the process.
What we Do
Structure
Talent
Manag
ement
Abdellah Boukhalfa
Tra
ck
ing
Resp
on
isbl
e
Da
taba
seRe
spo
nis
ble
Tra
inin
gRe
spo
nis
ble
Responsible to manage and track all the team members in the LCCoordinate with the VPs of each department, to ensure that the membersare working according to the plansCoordinate with the Database Responsible TL to track the attendees during the LCMs
The team that will be responsible for deliveringthe trainings and sessions and everything related to the educational part.
Update the LC Database periodically.Create surveys to define the LC needs.Analyze the Feedback/Surveys results.Keep the lists of Attendees in every LCMCoordinate with the Tracking ResponsibleTL regarding the LCMs lists of attendeesKeeping a copy of LC documents
Talent Management team cares of the human resources.Because we believe in bringing positiveimpact, we begin by providing ourmembers with a life changingexperience
Events
Manag
ementWhat we Do
Incom
ing
Exchan
Sara Ouabel
Structure
Pro
jec
t In
itia
tor
Expe
rie
nc
e d
eliv
ery
ma
na
gem
ent
ICX
C
oo
rd
ina
tor
Ensuring the growth strategy to design the general plan of the LC projects
Finding hosts for the Exchange ParticipantsEp buddy executionAccommodation and reception management
The whole new customer flow (Sign up, Apply,match, realize, complete, reintegrate) Relation with TN Takers (NGOs, Companies we signed with for a GCDP program)
It is AIESEC’s way of creating social impact,cultural understanding and leadership through exchange. iGCDP is a vibrant meanswhich allows AIESEC network throughout the globe to initiate various projects withintheir own countries and bring various international talented, committed university students from all over the world
What we Do
Structure
Lounes Khellaf
GC
DP
Ma
tch
ing
Rec
ru
itm
ent
Tea
m
Qu
ali
tySe
rv
ice
GIP
Ma
tch
ing
In charge of all the processconcerning the GCDP (from matching to reintegration)
In charge of recruiting the interns
In charge of preparing the internsto go to exchange and ensurea great experience
In charge of all the processconcerning the GIP(from matching to reintegration)
Events
Manag
ement We offer for students an AIESECer's
International internships are the most intenselearning experience we offer and links togetherour global network.This programme encompasses cross-cultural positive impactthrough working abroad for social and projects that lead to self development and skillenhancement for the exchangers
Our ProjectsINtroduction
Summer Sunshine School smart
Projects organizers
AIESEC Benak projects are based on exchange, which means that in most of our projectsforeigner students participate and get involved in their organisation . at the begining of eachnew term, a list of the projects planned for the year is held by the project managment department .
Summer Sunshine Schoolwhere foreigner students come to teach their native langage SSS is in its fifth edition andencounter a great successby improving from year to year
Where the project organizers go to schools , to teach kids about ART and how much it’simportant in their daily life . each week, their will be workshop delivred by artistabout specific topic likeArt, drawing, music, painting
At the begining of each project an application form is open by the project managmentdepartment for the members who want to get involved in the organisation of the concernedproject .after that, a team will be created where each member of the team has a specific role in the organisation this project . The team will be leaded by an OCP, his team members will have roles like : responsible of communication, responsible of external relation, responsible of finance and logistic
Code of conducts
Respect and tolerance and sharing knowledge should be present values in each team member toward his co-worker
Each member who is inactif for more than 20 days without preventing his department teamate in advance, will receive a warning from the talent managment vice president . and if he dont answer to the warningduring 15 coming days, he will be deleted from the GIS system and will not be considered as an AIESECer anymore Once an AIESECER, you will have the opportunity to express yourself and implemente your ideas and live your print in AIESEC Benak. So dont hesitate to get invloved in the projects, give feedbacks what ever they are good or bad, do not stay passive, and let your voice be heard
Interact with the other team members, and exchange with them, because successful projects include a strong team work
Keep always in mind the reasons why you have joined this association and work depending on them
Keep in mind that you reflect the image of the Association while working on a project, so try to be as professional as you can while dealing with responsibles (for the venue, sponsorship) , attendies (in case of conferences) and all the outsider's . The internal events,national/international conferences , internships, are part of the learning process that an AIESECER should pass through, so each member has to be part of it, or his AIESEC journey will be incomplete .
Our Culture
ROLL CALLSROLL CALLS SUGAR CUBES
GLOBAL VILLAGES
A list of dances, based on easy moves, those choregraphies are used as energizers during conferences and events in order to get out of the session routine for few minutes
it’s a cultural exhibition, present in almost all of the international conferences In the global village aiesec members wear traditional clothes, bring traditionnal food and exchange with other members about their local culture and traditions
it’s used for networking between aiesecer’s during conferences whateverit’s national or international Each member has a letter with his name on it all the letter are stucked somewhere in a wall , and if you have a message for any member just put it on inside the letter containing his /her name .
Conferences
National ConferencesNational conferences are hosted bi-annually by each member country. During these conferences, local committee membership statuses are decided and elections for nationallevel leadership are held.
Regional Conferences
There is more than 500 conferences annually in seven regions below -East Africa Pioneers Congress -WENA - Western Europe and North America -IGN - Iberoamerica (Growth Network) -AP - Asia Pacific -MENA - Middles East and North Africa -CEE - Central and Eastern Europe
International conferencesInternational conferences are attendedby leadership body in the AIESEC network (local committees and member committees presidents ) They are hosted by a different country each year
Exchange
Global CitizenThe Global Community Development Program (GCDP) is anopportunity to work on a project hosted by an AIESEC entity orwith a non AIESEC organization (NGOs, schools …) in another country.Through the Global Community Development Program, AIESEC provides students the occasion to participate in international internship and partake in a global learning environment, which will allow them to get a maximum of skills and experience in developmentrelated issues, community issues, management and cultural adaptability.Duration: between 6 and 8 weeks / Fee: 6 000 DA (3 000 + 3 000)
Global TalentThe Global Internship Programs (GIP) is the most intense learning experience that we offer through our network, it’s a challenging opportunity for the new graduates in different areas such as management, information technology, education, development abroad.The Global Internship Programs exchange is especially a unique experience because you will have support for each step along the way; between your local chapter and your host chapter, you will be guided by a strong and stable network.Duration: 12-78 Weeks / Fee: 12 000 DA (6 000 + 6 000)
GlobalCitizen
GlobalTalent
Abbreviations
Meaning
At the begining of each project an application form is open by the project managmentdepartment for the members who want to get involved in the organisation of the concernedproject .after that, a team will be created where each member of the team has a specific role in the organisation this project . The team will be leaded by an OCP, his team members will have roles like : responsible of communication, responsible of external relation, responsible of finance and logistic
Abreviation
AI Aiesec InternationalPAI President of AIESEC InternationalVP Vice PresidentGSM Global Services ManagerISG International Strategy GroupGEP Global Exchange Partnership
Regions AP Asia PacificMEDS Mediterranean EuropeWEAST South Western EuropeWE5 Western EuropeNORDICS North Eastern EuropeAFRICA AfricaAMERICAS North, Central & South America
National MC Member CommitteeNPM National Project ManagerNT National Team (MC and NPM's)MCP Member Committee PresidentMCEB Member Committee Executive BoardBOA Board of Advisors
Local LC Local CommitteeLCP Local Committee PresidentBOA Board of AdvisorsFD Finance DirectorEB Executive Board
Exchange related OGX Outgoing ExchangeICX Incoming ExchangeEP Exchange Participant(OGX)TN Traineeship Nomination (ICX)XMI Exchange Marketing InformationGIS Global Information System
Other general Acronyms ER External RelationsCR Corporate RelationsHR Human ResourcesMD Member DevelopmentCD Country DevelopmentMEC Member Education CycleNAF National Affiliation Fee
Contacts
Samir Bouzina
Design and conceptionContacts
LCVP Communication & Marketing
