Bazmi - Document Control Manager

MOHAMMAD SHANAULLAH BAZMI Document Control Manager

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Computer Software & Professional Skills: Windows, MS Office, Unix with C, Advance C, Oracle 6.1, Oracle 7, Forms, Report Writer, Developer 2000, Programming, Visual Basic and Access, Oracle & SQL Plus, Communication Software, Novel Network 3.11 & NT 4.0, Aconex, Epin System, DMS, Share Point & Primavera Contract Management etc… Responsible for the supervision of Document Control staff. Plan,

delegate, organize and manage work load of among the document

control department. Conducted staff meetings as required to

monitor and control workloads, adherence to schedules, quality of

work and overall efficiency of the department. Responsible for

project staffing needs in regards to Document Management.

Developed and implemented developmental plans for direct reports,

providing ongoing performance coaching & immediate feedback

sessions in order to ensure employee motivation. Expedited the

review of contractor submittals, vendor/supplier documents,

construction records as well as critical technical documents.

Developed and maintained highly technical and analytical metrics

reported to project management weekly. Trained personnel,

subcontractors, suppliers and the client project applications and

EDMS usage. Maintained integrity for all project documentation by

performing regular quality audits. Issued all Final Construction

Turnover Packages and subsequent deliverables to the client within

defined schedule. Interfaced directly with clients, subcontractors,

vendors/suppliers and project managers to achieve compliance with

customer specifications and adherence to project schedules.

Hardworking & dependable individual with the ability to work well both independently & in a team. Flexible approach and quick adaptability to Company’s work procedures and multicultural workforce. Highly focused and methodical document management specialist with over 17 years of document control experience in the Engineering & Construction industry as well as offshore project. Amply experienced Document Control Manager at Design, Project Management and Construction level of mixed-use developmental and infrastructure projects. During the 17 years of professional skill, carried out the projects i.e. International Air Port, Rail, 5 Star Hotel, Resort, Hospital, Multi Story Tower, Huge Housing Development, Infrastructure Highway Road and Bridges. My forte is developing document control operations procedures and implementing electronic document management systems (EDMS) expertise in hand of PCM (Expedition) & Aconex for over

EDUCATION: •B.A. (HONS) FROM LNMU – DARBHANGA, BIHAR - INDIA •HDSM-HONOURS DIPLOMA IN SYSTEM

MANAGEMENT FROM NIIT, NEW DELHI - INDIA •HDSE-HIGHER DIPLOMA IN SOFTWARE

ENGINEERING FROM APTECH COMPUTER

EDUCATION, NEW DELHI - INDIA

NATIONALITY: INDIAN

GULF EXPERIENCE: •17 YEARS

GEOGRAPHICAL EXPERIENCE: INDIA, KSA , UAE, QATAR

PERSONAL INFORMATION: Married Islam Passport No. Z1981252 Language: Urdu, Hindi, Arabic & English Email ID: [email protected] Mobile No. +974 55653360 Mailing address: P.O. Box: 21835 Doha – Qatar PERMANENT MAILING ADDRESS: At+PO - Parsauni, Via – Benipatti, District – Madhubai, Bihar, India Contact No. +91 9971587385

mailto:[email protected]


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17 years, while associated with Saudi Binladin Group for King Fahd International Project, United Construction Trading & Contracting, Al Ahmadiah Aktor and Hill International processing all the documentation/submittals/drawings through the PCM as well as Aconex. Especially skilled in managing audit trails, archiving and preparation of document handover / close-out reports. Training and supervising project participants, leading, supervising and managing team of document controllers. April 2012 – Till Present Hill International Doha - Qatar Document Control Manager • Responsible to collect all technical details from various

departments and logging in to spread sheet. • Updating report and issuing to client on bi-weekly bases. • Prepare reports from the drawing register as required. • Filing all drawings and maintaining documents. • File all superseded drawings and documents. • Assist project Managers when required. • Issuing documents by EDMS, ACONEX, DMS & Epin systems • Managing the document control department under my own

supervision. • Responsible for the archiving of project documentation and

ensuring that client can easily retrieve them. • Providing various reports for project management, client,

site personnel and subcontractors. • Maintenance of electronic and paper filing systems and

associated logs. • Review and maintain document control register and

reporting to project manager. • Coordinate the effort to centralize all specified documents

(RFI’s, Change Orders, etc.) for the project. (Both paper & electronic form).

• Control and coordinate the overall receipt, filing and distribution of document and drawings issued in accordance with the established procedures and document matrix.

• Responsible for the reproduction and distribution of documents to concerned discipline.

• Interface with drafting department for all site revision and changes advice of all site

• Ensure that all Incoming/Outgoing commented documents/drawings are uploaded in the server.

• Responsible for receiving, checking of documents such as drawings, change orders, and specification to verify completeness and accuracy of data.

• Provide documentation that will describe in detail to all construction supervisors for proper implementation such latest revision or superseded documents.

• Web PM, using for the project documentation.


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February 2009 – November 2011 Al Ahmadiah Aktor L.L.C Dubai - UAE Senior Document Controller Handling Job i.e. Preparing minutes of co-ordination /progress meeting related to quality procedure, BOQ. Preparing and arranging project related correspondence, technical material submittal, shop drawing submittals, mail distribution & correspondence among the company personnel on the base of project matrix. Reporting/assisting Construction Manager & Project Manager. Preparing Quarterly/Monthly Reports and others activities. Apart from it, a team player with exceptional communication, time management, interpersonal skills and the ability to multi-task in a deadline-oriented atmosphere. Document control system to provide optimum service department’s requirements. Carries out research into improved document management systems and filing, retrieval and archiving of documents in line with statutory retentions schedule. Implements a department audits to ensure document control procedure are strictly followed. Responsibilities include:- • Establishing a project document management system for all

internal and external documentation. • Developing and maintaining project submittals list and

schedule • Producing documentation work instructions and procedure • Arranging and managing external document as required • Co-coordinating CAD standards with relevant parties • Establishing and managing a control procedure for submittals • Ensuring quality control is performed, all changes are

controlled through the change control procedure, confirms to ISO and adequate filling and storage system for documentation

Day to day receipt of documents

Maintenance of proper logs for incoming & outgoing documents and filling records

Follow up for the completion of documentation for the further process, prepare and upkeep of documents.

Maintaining hard and soft copies of all correspondence. Using tracking document transmittal system

Handling heavy bundles of drawings

Prepare transmittal and follow-up with client to get acknowledgement of documents

Maintain and file in-process records of communication from the quality control manager and engineer

Maintain and update qualified supplier list

Operating EB system to control and build documentary system

Document fully updated on daily basis on server in order to read the required documents all users.

Software systems used as Aconex, Livelink and EB Software


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System for documentation.

Documentation based on EDMS January 2001 – January 2009 United Construction Co. Doha - Qatar Senior Document Controller Carried out Job i.e. self correspondence, preparing minutes of meeting, BOQ. Preparing and arranging project related correspondence, technical material submittal, shop drawing submittals, office administrative works, mail distribution & correspondence among the company personnel. Reporting/assisting Construction Manager & Project Manager. Preparing Quarterly/Monthly Reports and others activities. Apart from it, a team player with exceptional communication, time management, interpersonal skills and the ability to multi-task in a deadline-oriented atmosphere. Document control system to provide optimum service department’s requirements. Carries out research into improved document management systems and filing, retrieval and archiving of documents in line with statutory retentions schedule. Implements a department audits to ensure document control procedure are strictly followed. Responsibilities include:- • Establishing a project document management system for all

internal and external documentation. • Developing and maintaining project submittals list and

schedule • Producing documentation work instructions and procedure • Arranging and managing external document as required • Co-coordinating CAD standards with relevant parties • Establishing and managing a control procedure for

submittals • Ensuring quality control is performed, all changes are

controlled through the change control procedure, confirms to ISO and adequate filling and storage system for documentation

• Day to day receipt of documents • Maintenance of proper logs for incoming & outgoing

documents and filling records • Follow up for the completion of documentation for the

further process, prepare and upkeep of documents. • Maintaining hard and soft copies of all correspondence.

Using tracking document transmittal system • Handling heavy bundles of drawings • Prepare transmittal and follow-up with client to get

acknowledgement of documents • Maintain and file in-process records of communication from

the quality control manager and engineer • Maintain and update qualified supplier list • Commented drawings covert into PDF file in order to

manipulate as required.


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• Coordinate with the various consultant related to design issue i.e. Architectural, MEP, Structural, Marine, Piling, Landscaping & Precast design. Al so coordinate with the supervision consultant. Liaise the Client i.e. PEO, ASHGHAL, etc…

May 1997 – October 2000 Saudi Binladin Group Jeddah, Dammam - KSA Executive Secretary Worked as an Executive Secretary M/s. SAUDI BINLADIN GROUP (O&M), Jeddah and Dammam May 1997 to October 2000. During this period, behalf of SBG, I also worked in Procurement Department (PIPS) as an Executive Secretary from June 1998 to October 2000 with M/s. Bechtel Construction Co. at King Fahd International Airport Saudi in Damman, Kingdom of Saudi Arabia. KFIA’s Procurement Information Pricing System and Logistics Information System have fully computerized. Familiar with the Novel Network, Data Control, Personal Computer, Trouble Shooting and Main Frame system. And also familiar with the Bechtel Procurement (PIPS) and Logistic (LIS) System. Handled Payroll, Secretarial, Procurement, Logistics work i.e. Preparing monthly payroll sheet, supply request, material issue voucher, purchase order, correspondence and all others activities are required for office routine job without any supervision. Also handled PC trouble shooting and software installation etc… Saudi Bechtel Co. (KFIA Project) Dammam:- Preparing Purchase Requisition, Quotation Request, Bid Summary, Evaluating the Quotation, Purchase Order, checking the Material Delivery Note according to Purchase Order Specification and Quantity. Preparing Purchase Order and Material Status. Dealing with the supplier and self-correspondence. Getting the approval for substitute material from End-user before proceed the purchase order. Updating Data System for supplier and also maintaining the Catalogue Book for the use and required material. Reporting the Procurement Manager regarding the whole activities. During the Procurement, handled logistic (LIS) activities i.e. supply request (SR), generating stock number, bin location, locating delivery material, issue pick list, property tag number, and listing the stock status. October 1994 – November 1996 Aptech School for Software Export - New Delhi - India Faculty Member Executed various kinds of live and hypothetical Project. Helping and guiding students on system analysis, design implementation and integrations

Documents

Bazmi - Document Control Manager