BANNER TRAINING FORBANNER TRAINING FORDEPARTMENT HEADSDEPARTMENT HEADS

SELF SERVICE ANDSELF SERVICE AND

BANNER ADMINBANNER ADMIN

ObjectivesObjectives

Quick overview of systemQuick overview of system Navigation basicsNavigation basics Look up balances and transactionsLook up balances and transactions Reporting optionsReporting options

Banner SystemsBanner Systems

Over 800 institutions migrated to Banner in Over 800 institutions migrated to Banner in the past two yearsthe past two years

Integrated database systemIntegrated database system Finance, HR, Student, Financial Aid and Finance, HR, Student, Financial Aid and

many auxiliary applicationsmany auxiliary applications Accessed through Luminus – web portalAccessed through Luminus – web portal

Chart of AccountsChart of Accounts

Chick’s chartChick’s chart

Banner FinanceBanner Finance

2 Versions available through AU Access 2 Versions available through AU Access (Luminus Portal) (Luminus Portal) Banner Self-Service (SSB)Banner Self-Service (SSB)

Use for transaction approval, budget queries for Use for transaction approval, budget queries for accounts other than grant accounts, quick accounts other than grant accounts, quick download of financial information into Excel download of financial information into Excel

Banner Admin Banner Admin Must use to obtain project-to-date balances on Must use to obtain project-to-date balances on

grant accounts and general ledger balances and grant accounts and general ledger balances and transactionstransactions

Special navigation, very robustSpecial navigation, very robust

TABS

Menu Tabs

The Budget Query link allows a user to review The Budget Query link allows a user to review budget information for transactions entered budget information for transactions entered

through Banner Finance. A user may build or through Banner Finance. A user may build or retrieve three different types of queries:retrieve three different types of queries:

Budget Query by Account (FOAP)Budget Query by Account (FOAP) Budget Query by Organizational HierarchyBudget Query by Organizational Hierarchy Budget Quick QueryBudget Quick Query

Budget Status by AccountBudget Status by Account

Account by detailAccount by detail

Transaction detailTransaction detail

Document detail – invoice or purchase Document detail – invoice or purchase orderorder

Budget Status by Organizational Budget Status by Organizational HierarchyHierarchy

The Budget status by Organizational The Budget status by Organizational Hierarchy options allows you to review Hierarchy options allows you to review budget information for organizations.budget information for organizations.

May be more useful for extracting May be more useful for extracting departmental information as opposed to departmental information as opposed to individual awards.individual awards.

Budget Quick QueryBudget Quick Query

The Budget Quick Query allows you to view The Budget Quick Query allows you to view budget information by account for the Fiscal budget information by account for the Fiscal Period and Year-to-Date. The parameters Period and Year-to-Date. The parameters available for this query are Adjusted Budget, available for this query are Adjusted Budget, Year-to-Date, Commitments, and Available Year-to-Date, Commitments, and Available Balance. This report will not allow you to drill Balance. This report will not allow you to drill down for more detail.down for more detail.

Similar to screen 19 in FRS.Similar to screen 19 in FRS.

BANNER ADMINBANNER ADMIN

Understanding of navigation is criticalUnderstanding of navigation is critical At the minimum know:At the minimum know:

Next Block – returns next section of Next Block – returns next section of information on the banner screen (form)information on the banner screen (form)

Rollback – resets the form for additional queryRollback – resets the form for additional query Query – must start and execute queryQuery – must start and execute query

Banner Admin FormsBanner Admin Forms

7 letters with first 3 identifying type7 letters with first 3 identifying type FF GG I I

Finance, General ledger, InquiryFinance, General ledger, Inquiry FGIBDSTFGIBDST – budget/expense/revenue – budget/expense/revenue

summary (Equivalent of Screen 19 in FRS)summary (Equivalent of Screen 19 in FRS) FGITRNDFGITRND – detailed transactions (Screen 23 – detailed transactions (Screen 23

in FRS)in FRS) FGITBALFGITBAL – asset/liability/fund balance – asset/liability/fund balance

summary (Screen 18 in FRS)summary (Screen 18 in FRS)

Reporting/Download OptionsReporting/Download Options

Download forms - balances and transactions into Download forms - balances and transactions into ExcelExcel Detailed instructions in manualDetailed instructions in manual Gives year-to-date transactions and balancesGives year-to-date transactions and balances

Download reports to WordDownload reports to Word Detailed instructions in manualDetailed instructions in manual Can select date parameters to mirror monthly reportsCan select date parameters to mirror monthly reports

E-PrintE-Print Available from AU Access/FinanceAvailable from AU Access/Finance Future method of delivery of monthly reportsFuture method of delivery of monthly reports Following month end close, reports will be postedFollowing month end close, reports will be posted

Grant ModuleGrant Module

Project accounts – contracts, grants, cost-Project accounts – contracts, grants, cost-shares, construction accounts all must be shares, construction accounts all must be established in the grant moduleestablished in the grant module

Additional data for accounts – principal Additional data for accounts – principal investigator, indirect cost rate, etc.investigator, indirect cost rate, etc.