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BANGLADESH
Public Procurement Reform Project II (PPRPII)
16th Implementation Support Mission
(May 29 to June 6, 2016)
Aide Memoire
1. A World Bank team1 conducted 16th implementation support mission of the ongoing Public Procurement
Reform Project II (PPRP II) during May 29 to June 6, 2016. The objective of the mission was to review the status
of project implementation and progress towards achievement of the development objectives, with specific focus
on the electronic government procurement (e-GP), performance monitoring, capacity development, and
behavioral change communication and social accountability.
2. The team acknowledges excellent cooperation received from the Government of Bangladesh (GoB), in
particular the Implementation Monitoring and Evaluation Division-IMED/ Central Procurement Technical Unit-
CPTU, Roads and Highways Department- RHD, Local Government Engineering Department- LGED, Bangladesh
Water Development Board- BWDB, and Bangladesh Rural Electrification Board- BREB. In addition, the team
thanks other stakeholders including the civil society, university, consultants’ team, and bidding community. The
aide memoire (AM) was discussed at a wrap-up meeting on June 6, 2016, chaired by Mr. Farid Uddin Ahmed
Chowdhury, Secretary, IMED. The AM summarizes the mission findings and has 11 Annexes. During the wrap
up meeting, it was agreed to classify the aide memoire as “public document” under the Bank’s Access to
Information policy.
I. Key Project Data
3. The key project data and performance ratings are summarized below:
Key project data Performance ratings
Last Current
Board Approval
- Original Credit
- Additional Financing
07/05/2007
05/09/2013
Development
Objectives
Satisfactory Satisfactory
Effectiveness Date
- Original Credit
- Additional Financing
09/12/2007
07/28/2013
Implementation
Progress
Satisfactory Satisfactory
Closing Date 12/31/2016 Project
Management
Satisfactory Satisfactory
Total Credit (SDR) 38.3 M Overall fiduciary
rating
Moderately Satisfactory Satisfactory
- Original Credit (SDR) 15.5 M
-Additional Fin. (SDR) 22.8 M
Total Disbursement 76.03%
- Original Credit Disb. 100%
- Additional Fin. Disb. 59.74%
II. Achievement of the Project Development Objective
4. Project Development Objective (PDO): The PDO continues to be rated “satisfactory”. All PDO
indicators have exceeded the targets and have been contributing to bringing about a systemic change in the public
1 Messrs./Mmes. Zafrul Islam (Lead Procurement Specialist & Mission Leader), Zahed Khan (Sr. Urban Specialist), Mohammad Reaz Uddin Chowdhury
(Financial Management Specialist), Ishtiak Siddique (Sr. Procurement Specialist), Masud Mozammel (Sr. Communications Officer), Mehrin A. Mahbub
(Communications Officer), Paul Schapper (e-GP Policy Advisor), ANM Mustafizur Rahman (Sr. Procurement Reform Consultant), Omar. F. Khandaker (Sr. IT Business Information Specialist), and Nafisa Rusmila (Program Assistant).
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procurement environment of Bangladesh in a sustainable manner. Key indicator results include: reducing
procurement delays (about 83% contracts are awarded within the initial bid validity period against the project end
target of 80% in 2016); enhancing transparency with e-GP (under NCB, over 85% bids are invited in e-GP against
the target of 80% in 2016); improving procurement performance (publication of quarterly PROMIS report by four
target agencies- 95% against the target of 90% in 2016); increasing procurement professionalization and capacity
development (about 75% procuring entities have at least one trained/ certified procurement staff against the target
of 70% by end 2016). For better clarity and understanding, as per the agreements of the last mission, the approach
and methodology of calculating the e-GP indicator has now been adjusted to reflect actual percentage of bid
invitations in e-GP against the total actual bid invitations covering both e-GP and non e-GP (manual/ traditional)
in a particular year. Earlier, the calculation was done using an estimated value of a fixed total of 9,350 bid
invitations as stated in the project paper. The M&E function is advancing well with better data analysis. The results
monitoring framework with PDO and intermediate indicators are in Annex 1.
III. Implementation Status
5. With an overall 76% disbursement, the project has been showing tangible result on the ground in
enhancing transparency, efficiency, and good governance at decentralized procurement minimizing inappropriate
bidding practices (bid rigging/ threatening, collusions) with significant reduction in the number of complaints in
e-GP. With proactive and commendable leadership of CPTU, the project is bringing about progressive
improvement with exponential growth of e-GP at the four target agencies (RHD, LGED, BWDB, and BREB),
followed by others, and combined with increased self-sustainability of the system. Likewise, for the 20 additional
agencies, it exceeded the cumulative target of main capacity development program (three-week courses). The
short training courses is also progressing well to meet the project end target. The major focus will be now to
further consolidate the reform actions including enhanced security level feature of the e-GP system, given its
unusual rapid growth recently.
Component 1: Furthering Policy Reform and Institutionalizing Capacity Development
6. Furthering policy reform: Two master bidding document PG3 (Goods) and PW3 (Works) have been updated
and uploaded in CPTU website (February-2015 version). The remaining key documents need to be updated and
uploaded in website as final version: goods international (PG4), works international (PW5), works (national) with
PQ (PW4), PQ document national and international (PQW4 & PQW5), and RFP documents for lump-sum and
time-based (PS7 & PS8). CPTU agrees to publish in website the updated (final version) of (PG4, PW4, PW5,
PQW4, PQW5, PS7, PS8 and EVG & EVW) by August 31, 2016.The list of Key STDs/RFPs status in CPTU’s
website: www.cptu.gov.bd (Annex-9).
7. Procurement compliance training by FINEUROP with local institutes (three-week): Overall, 87%
procuring entities (PEs) of the four target agencies now have at least one trained/ certified procurement staff
(RHD- 76%, LGED- 94%, BWDB- 87%, BREB- 100%), followed by 75% PEs in the 20 additional agencies.
This has significantly reduced the procurement risk associated with staff transfer/ rotation, by providing main
training of three-week course. This course was completed on March 31, 2016 with the achievement of 100% target
covering over 2,700 participants in 90 batches. (remaining 408 from the four target agencies; 1,913 from 20
additional agencies; and 385 from other agencies). FINEUROP completed a total 90 batches (Engineering Staff
College Bangladesh- ESCB: 60 batches; Bangladesh Institute of Management- BIM: 30 batches). Also, CPTU
compiled a complete list of participants in three-week courses in PPRP, PPRPII, and PPRPII AF. Concurrently,
FINEUROP is expected to submit by June 30, 2016 a consolidated list of three-week trainees by entities covering
PPRPII and PPRPII AF. Details of PPRPII AF trainings are in Annex 2.
8. Short-training by FINEUROP: The project conducted short procurement courses/ orientations covering a
wide spectrum of audiences/ stakeholders: policy/ senior/ mid./ junior level civil servants, auditors/ accountants/
estimators, project managers, tax officials, judicial officials, anti-corruption officials, journalists, business
outreach, and Member of Parliaments. As of May 31, 2016, about 70% of short courses are completed for 17 type
audiences covering about 5,600 participants, against a target of about 8,000. Some courses are lagging (policy
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makers: 11%; planning cadre: 12%; Member of Parliament: 0%, etc.). Based on the discussion of issues
concerning such courses poor participation, a revised training plan is agreed by adjusting the proposed number of
participants among other courses, keeping the total target of 8,000 unaltered. The consultant confirmed that it will
deliver the revised courses by December 31, 2016. The revised plan is in Annex 3, with quarterly break up in
Annex-5.
9. Institutionalization and sustainability course (ESCB): ESCB is slowly generating revenues from other
courses as part of the sustainability of training program in Bangladesh. Beyond PPRPII financing, ESCB, with its
own resources, completed 58 procurement short courses for public officials against the target of 42 (5 day duration
or similar), along with 13 courses for the bidders as planned. Concurrently, since October 2013, ESCB provided
another 46 short courses on procurement, mostly 1-3 days duration, of which 25 courses included e-GP. In
addition, ESCB also made arrangements with the Bank’s on-line e-learning program for MOOC. With the
assistance of FINEUROP’s support using international and national consultants, ESCB prepared a provisional
business development plan. The additional courses that ESCB conducted are of ad-hoc type, instead of a well-
structured program from the view point of overall program in a short-medium-long term perspective as where
ESCB would like to position itself in a few year time. From this consideration, the mission recommends that
ESCB makes a plan for the implementation of the business development plan to ensure its future sustainability.
Annex-4 provides a consolidated plan and status of all short and long training courses.
10. Procurement professionalization/ accreditation program (CIPS/UK & BRACU-BIGD): Procurement
professionalization/ accreditation program has taken a new dimension in the country. The CIPS course in
collaboration with BRACU-BIGD has been transforming the quality of procurement professionals, with better
understanding of strategic procurement combined with core competence skills. As of now, 89 participants
achieved full member status in the UK-based Chartered Institute of Purchasing and Supply- MCIPS upon
completing level 4 (diploma), 5 (advance diploma), and 6 (professional diploma). Of them 35 are from PPRPII
under cohort 1 (19) and cohort 2 (16) while 54 are from PPRPII AF under cohort 3 (19), cohort 4 (23), and cohort
5 (12). In PPRPII AF, out of the total target of 125 participants, 54 completed MCIPS while 71 are still to complete,
with various levels of CIPS course (level 5, 6, and 7). Cohort 7 started in May 2016.
11. The CIPS program is becoming increasingly sustainable with intakes also from the private sector. As of now,
in the private sector, 26 completed MCIPS, with another 33 continuing. ESCB is also conducting CIPS courses
currently with 25 participants, and two received MCIPS from there. As part of the exposure visit, participants of
cohorts 3, 4, and 5 completed their visits (Malaysia and Australia) while participants of cohorts 6 and 7 are planned
to visit Australia in June and October 2016. CIPS has an active Bangladesh Chapter network with over 300
members (all levels). In light of the proposed extension of the PPRPII up to June 2017 (paragraph 34), cohort 7
participants will be able to complete level 6 using project finances, and CPTU needs to make necessary
amendments to the CIPS contract in due course.
12. Top-up Masters- procurement and supply management: As of now, 68 participants received top-up
Masters in Procurement and Supply Management from BRACU-BIGD. Beyond the PPRPII project, BRACU-
BIGD has also been continuing the Master’s program since 2013 with its own fund and, as of now 15 completed,
with another 33 continuing.
13. Masters in Sustainable Procurement Management (University of Turin): Out of the total target of 25
candidates, 16 completed Masters in two batches (RHD:3, LGED: 5, BWDB: 4, BREB: 2, CPTU: 2). The third
cohort of 9 participants are at the completion stage of their face-to-face learning of about four months starting in
February 2016. The review team again requested CPTU and the four target agencies to make good use of the
analysis/research work of the first/second batch given their significant operational relevance.
14. Training of national pool of resources (ITC-ILO/ Turin) and expansion of pool: Now Bangladesh has a
pool of 60 resources (TOTs). For the exposure training at ITC-ILO on public-private partnership, advance contract
management (TOTs), sustainable procurement, and procurement of physical services, out of the original pool of
39 national trainers, 30 candidates in four batches has completed, with the remaining to follow in 2016 slots (May/
4
June) . Recently, the TOT pool has been expanded with the addition of 21 more resources after completing a
rigorous process of selection by the ITC-ILO. The remaining 10 candidates as will be identified by CPTU from
the eligible candidates and the new trainers’ pool are expected to complete the exposure training by November
2016.
15. Training of target agencies’ staff on e-procurement (ITC-ILO): For this one-week short course, out of
the target of 120 participants, 118 participated and completed the course (LGED: 50, RHD: 30, BWDB: 30, and
BREB: 8). Remaining two candidates of BREB could not participate apparently due to visa issue. These
participants are expected to contribute significantly in carrying forward the e-GP agenda in their respective
organizations. Beyond the above provisions, the three target agencies (RHD, LGED, BWDB) is encouraged to
take advantage of the DLI fund to expand their pool of trainees in e-GP using similar arrangements made by
BREB for e-GP training/ exposure visits with prior endorsement of the Bank.
Component 2: Strengthening Procurement Management at Sector Level & CPTU/IMED
16. Strengthening procurement performance monitoring: All four target agencies met the PROMIS target
for Period 0 (up to June 2013), Period 1 (July-December 2013), Period 2 (Jan-June 2014), Period 3(July 2014 to
June 2015), and partially for Period 4 (July 2015 to December 2016). CPTU has been publishing the quarterly
procurement performance report in its web portal (www.cptu.gov.bd) regularly. In addition, the four target
agencies are also publishing procurement performance indicator report in their respective organization website as
it is being generated from e-PMIS of e-GP system. Previous issue of system access is now resolved; also, the issue
of staffing shortage at desk level of the O&M Firm, GSS Infotech/ Dohatec to help manage the increased level of
tasks combined with 24X7 helpdesk support for e-GP has been addressed by adding 4 helpdesk executives/ junior
programmers. Other related issues are explained in e-GP component.
17. Monitoring and evaluation framework: M&E firm has collected procurement data for 402 procuring
entities of the four target agencies (RHD: 95, LGED: 189, BWDB: 101, and BREB: 17). Based on the data
analysis, they also submitted report on the detailed indicators. The Bank team reviewed the outputs of the initial
report and found them generally consistent, with some observations on couple of indicators that appears to be
inconsistent. The data includes approximately 25% of the sub-district level so that it provides a better framework.
18. Strengthening four target agencies’ procurement management & use of DLI fund: The Bank team
informed the four target agencies that in light of the amended Financing Agreement, the issue of difficulty in
claiming DLI fund is now resolved and one claim has already been replenished. The team also clarified that now
training expenses are eligible under DLI. The Bank team impressed upon a proper planning of DLI expenditure
to utilize the full amount and they confirmed its full utilization. Target Agencies were requested to (i) revise and
share their expenditure plan with IDA by June 30, 2016 in a way that by December 2016 they can fully utilize the
remaining balance under DLI payments; (ii) equip remaining zonal/regional/PE offices by September 29, 2016,
as needed; and (iii) use the services of the consulting firm selected by RHD to support the agencies in
implementing winning bidder’s updated credential, with a link in agencies and CPTU’s own website ensuring
consistency of information/data; (iv) arrange publication of reports by August 31, 2016 in its website on complaint
handling mechanism including resolution and number/percentage of complaints.
19. Strengthening CPTU and IMED: The Bank issued no objection to the proposed shortlist and request for
proposal (RFP) for developing a strategic framework in transforming CPTU into an authority with more
autonomy, and upgrading the e-GP unit of CPTU as a fully operational business service center (public limited
company or similar structure) with full autonomy/ commercialization with acceptable legal and institutional
framework. CPTU is in the process of issuing the RFP to the shortlisted firms. Concurrently, as a transitional
measure to strengthen its IT management capability, per previous agreement, CPTU advertised to hire four
individual experts: e-GP Application Administrator, Database Administrator, System Administrator, and Call
Center Manager. In addition, the existing e-GP advisor is expected to act as e-GP Operations Manager including
the task of Data Center Manager. The Bank team requested CPTU to expedite the process in light of its importance
5
and urgency of future preparation for e-GP nationwide expansion. CPTU, by July 10, 2016 will (i) hire the four
IT experts; (ii) (ii) arrange in its website separate consolidated reports for contract award publications and
performance monitoring reports, and at e-procure website the same reports with search functions by time span
and by project.
20. CPTU Building: CPTU is substantially lagging in arranging the building extension up to 3rd floor though
agreed during the last two missions. CPTU has space constraints due to imminent staff increase and the need for
new data center and training facilities with exponential growth of e-GP related activities. Given the current
demand and future needs, CPTU will share with the Bank a time-bound plan by June 30, 2016 along with bidding
documents (with design and technical specifications) maintaining consistency of the existing building.
Component 3: Introducing e-Government Procurement (e-GP)
21. The overall progress of implementation of e-GP is much faster in the last one year and remains promising
as it continues to exceed the set target both for e-GP and procurement performance tracking in PROMIS using e-
GP. Clearly, visible impacts are seen on the ground in improving competition, reducing procurement delays,
minimizing complaints and coercive/ bid rigging practices at local levels, savings of transaction costs. Given its
unusually rapid growth, in going forward, the major focus will be to ensure enhanced security level of the system
with proper vigilance, and ensure smooth migration of the interim and new data center to Bangladesh Computer
Council (BCC) in a collaborative manner where it is expected to be housed as co-location site.
22. Status of e-GP implementation in four target agencies: Currently, procurement in terms of the number of
tenders going through e-GP in the four target agencies is as follows: RHD: 83%; LGED: 93%; BWDB: 97%; and
BREB: 81%. Overall, tender invitations increased by seven times in the last two years (June/2014: about 8,000;
May/2016: about 56,000). Against the project-end e-GP target of about 9,350 bid invitations in national
competitive bidding (NCB or OTM) by December 2016, as of May 2016, a total of 40,933 tenders have been
invited by the four target agencies. Covering all methods (e.g., NCB, limited tendering, etc.), the total bid
invitation is 55,865 (RHD: 8,090; LGED: 32,195; BWDB: 5,534; BREB: 1,377; other agencies: 8,849). Annex 6
provides overall trend of e-GP implementation (bidders, invitations; value of invited bids).
23. Status of DLI target achievements in four target agencies (e-GP): With regard to the DLI for improving
procurement performance by using e-GP in four target agencies, the four target agencies have far exceeded the
target for the DLI period 4 (July 1, 2015- December 31, 2016). For this period, cumulatively for four agencies it
exceeds the target by about 288%, with LGED taking substantial lead over the others (485%), BREB (323%),
BWDB (168%) and RHD (103%). Very fast growth during this period is a demonstration of capacity of the target
agencies to implement e-GP with sustainable pace.
Box 1: e-GP implementation performance by agency: number of bid invitations (NCB) Agency DLI Period 1
(July 1 - Dec. 31,
2013)
DLI Period 2
(Jan. 1 - June 30,
2014)
DLI Period 3
(July 1,2014 - June 30,
2015)
DLI Period 4
(July 1, 2015 – December 31,
2016)
Cumulative
(DLI period
1,2,3 & 4)
Target Achiev
ement
Target Achieve
ment
Target Achieve
ment
Target Achievem
ent
(up to
May,
2016
%
Progres
s
Achievement
(up to May,
2016)
RHD 400 776 1000 899 2400 3044 3200 3302 103% 8021
LGED 400 2612 1000 2222 2400 7768 3200 15526 485% 28128
BWDB 120 279 300 360 720 1525 960 1617 168% 3781
BREB 15 21 40 48 96 520 128 414 323% 1003
Total 935 3688 2340 3529 5616 12857 7488 20859 288% 40933
6
24. Status of DLI target achievements in four target agencies (PROMIS): With regard to the other DLI set
target in PROMIS for improving procurement performance monitoring, similar to e-GP, three target agencies
(LGED, BWDB and BREB) have exceeded the target for the DLI Period 4 (July 2015 – December 2016). RHD
is close to achieve the target and is expected to cover it up shortly much before the project end. Agencies will
need to use the indicator results for monitoring the quality of procurement performance (by entity, by project,
overall agency).
Box 2: PROMIS implementation performance by target agencies Agency DLI Period 1
(July 1 - Dec. 31,
2013)
DLI Period 2
(Jan. 1 - June 30,
2014)
DLI Period 3
(July 1,2014 - June
30, 2015)
DLI Period 4
(July 1, 2015 – December 31,
2016)
Cumulative
(DLI
period
1,2,3 & 4)
Target Achiev
ement
Target Achievem
ent
Target Achieve
ment
Target Achievem
ent
(up to
May
,2015
%
Progres
s
Achieveme
nt (up to
October,
2015)
RHD 800 776 1200 899 2800 3044 3600 3302 92% 8021
LGED 800 2612 1200 2222 2800 7768 3600 15526 431% 28128
BWDB 240 279 360 360 840 1525 1080 1617 150% 3781
BREB 30 47 45 48 112 520 144 414 288% 1029
Total 1870 3714 2805 3529 6552 12857 8424 20859 248% 40959
25. e-GP System Audit and implementation constraints: An international independent IT firm has carried
third party audit of the e-GP system and associated applications. Based on the findings, the report recommended
certain steps/actions to mitigate/comply with the IT security issues. In the last six months, CPTU/ O&M firm
resolved a total of 469 application issues where most of them have been categorized as “LOW” considering the
severity level. CPTU’s existing data center has been equipped with high end application and database servers
with adequate storage capacity. The issue of slow response time at local levels is largely now resolved with the
enhanced capacity of the data center and restructuring some applications. The key outstanding issues are in Annex
7.
26. Based on the detailed discussions and analysis of major issues, the following actions were agreed:
i. By June 25, 2016 CPTU will disseminate to the target agencies the post qualified database module that
it has developed recently. It will also provide short orientation to the PMCs/TWGs/e-GP Cell members.
ii. By July 31, 2016 GSS/Dohatec will initiate the process of orderly transition of the system to CPTU.
The transition-out service shall include, as approved by CPTU and shared with the Bank, refreshing of
the system, upgrading of system component to current version, providing source codes and design
documents as developed during its operation.
iii. By July 10, 2016 CPTU will share “resolved status report” to comply with the Third party IT audit
recommendations/ actions.
iv. By July 07, 2016 CPTU will start 24/7 help-desk operation after adding the 4 additional resource
ensuring all logistics for night shift staff and notification to all users.
v. By July 31, 2016, CPTU will host the interim back-up system of existing data center in BCC by resolving
the internal optical fiber connectivity between “CPTU Bhaban and BCC building”.
vi. By September 30, 2016, the new data centre firm (Thakral-Shark) with CPTU’s approval will start
installation and commissioning of the new data centre with mirror site including migration of existing
storage in a way that by October 15, 2016 the system starts full functioning. It is expected that the
7
primary site will be at BCC, with the mirror site at CPTU and the DR site (Disaster Recovery) at
Jessore BCC Container-based data centre. CPTU will draw necessary MOU with BCC to make the
proposed arrangement operational by July 15, 2016 by sharing it with the Bank.
vii. By August 15, 2016 GSS/Dohatec will finalize the contract management module to comply with four
target agencies accounts/disburse functionalities.
viii. By August 31, 2016, target agencies will complete one (1) contract in e-contract management module
under the overall rolling out target as follows: RHD: five contracts in five districts (Gopalganj, Natore,
Bogra, Comilla, and Khulna; LGED: four contracts in four districts (Mymenshing, Netrokona,
Gazipur, and Narayanganj); BWDB: four contracts in four districts (Dhaka, Chittagong, Bogra &
Pabna); BREB: two contracts in two zones (Dhaka & Chittagong).
ix. By July 31, CPTU will ensure that the strategy framework development firm is on board to address the
institutional/ policy reforms of CPTU and e-GP system business service provider.
x. By July 30, 2016, CPTU agrees to arrange a workshop under BCCP contract with the higher
management of the leading registered scheduled Banks to ensure engagement of exclusive bank staff
for processing e-GP formalities.
xi. By June 30, GSS Infotech/ Dohatech will ensure that they start fixing the additional technical issues
(Annex-7) as per the time line given in the Annex with skilled staff as may be necessary. GSS may submit
the requirement of necessary additional resources to CPTU by June 15, 2016 which may be agreed
between the parties preferably through amendment of the recent contract signed for 4 helpdesk
executives/ junior programmers by adding additional items.
27. Self-sustainability of the e-GP system: The e-GP system is becoming progressively self-sustainable.
Revenues have demonstrated the potential of the e-GP system to become sustainable within the project period.
IDA is financing the e-GP contract on a declining basis to ensure its self-financing and sustainability within the
project period. As part of the agreements reached with the Government in preparing the PPRPII AF2, GOB
confirmed allocation of adequate fund in the revised TPP for O&M of the e-GP system starting January 2017.
Currently, GoB is providing 40% of the O&M cost. The e-GP system generated revenues are as follows: FY14:
$1.8 million; FY15: $4 million; FY16 (up to May): $ 5 million.
Component 4: Behavioral Change Communication and Social Accountability (BCC & SAc)
28. Overall progress: Since the last mission in November 2015, this component made good progress in several
activities including piloting citizen’s engagement in procurement monitoring, e-GP awareness workshops (53 out
of 64 districts), government-contractors’ forum (42 out of 64 districts), e-GP digital billboard, e-GP theme song,
and workshops on citizen engagement/social accountability at divisions, districts and sub-district levels.
29. From April 2016, the social accountability consultant, BRACU-BIGD, rolled out piloting of a tailor-made
strategy on citizen engagement at the grassroots level. It has four pilots, two in each of Sirajganj and Rangpur
districts, covering three areas: school textbooks, rural roads, and school construction. In the pilot projects BIGD
engaged two local NGOs (ASOD and ESDO) and formed committees with local elites. Concurrently, they are
testing another pilot where the impacted communities will be engaged for monitoring. Based on the lessons learnt
from the pilot exercise, BIGD will suggest a mechanism citizen’s engagement on public procurement that can be
replicated.
30. During this period, the project could deepen engagement with the press that resulted in regular favorable
press coverage. The visits of Secretary and senior government officials to district workshops and Government
Contractor’s Forum meetings also helped raise awareness among the policy makers. Other communication tasks
such as social media, publishing quarterly newsletter capturing results stories, building photo library continued.
31. The mission agreed on the following actions to be undertaken:
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i) Web site: There is significant delay in developing the new website for CPTU. It was agreed that the
firm for developing the website will be on-board by July 15, 2016 and complete the development by
September 30, 2016. Concurrently, CPTU is expected to review and examine the outstanding claim of
Dohatech concerning previous website hoisting bills/ claims.
ii) Billboard: CPTU and World Bank both agreed that the digital website should provide live data.
Currently, data is updated bi-weekly. BCCP will share draft designs by mid-June 2016 and make
necessary adjustments for the new design. Further CPTU will arrange for setting up another e-GP digital
billboard by June 2016.
iii) Seminar with Bankers: BCCP will support CPTU for organizing a high profile seminar with top Bank
management by July 31, 2016. Afterwards, BCCP will conduct three orientation events for banks by
October 31, 2016.
iv) Satisfaction Survey: The mission was concerned with sample representation in the satisfaction survey.
BCCP agreed to make necessary corrections, and adjust analysis to reflect the shortcomings of the
survey. To make corrections, BCCP will undertake another round of quick satisfaction survey by July
2016. Another survey will be in November 2016.
v) Mobile apps for android devise: The task of developing mobile apps for android devise is nearing
completion, but it is also running behind the schedule. BCCP will include advanced search filters to the
Apps by June 30, 2016. BCCP will also devise a communication plan to promote the Apps.
vi) Digital archive: BCCP will assist CPTU to develop a digital archive, and indexing for all
communication materials and photos electronically in a systematic way by August 31, 2016.
vii) Awareness materials: BCCP will develop some Info-graphics about procurement reforms by June 2016.
BCCP will start SMS blast and email marketing, newspaper advertisement, cartoon series publications
with immediate effect.
viii) Awareness Workshops: BCCP will conduct the rest 11 e-GP awareness workshops and 22
Government-Contactors’ Forum by October 31, 2016.
ix) PPSC Meetings: BIGD will hold three PPSC meetings by December 2016, and another two by April
2017. For the latter two, CPTU will arrange necessary extension of the BIGD contract in due course
once the credit is extended.
x) Case Study and Policy Notes: BIGD will share the final three policy notes by June/July/ September
2016; three case studies by June/ August/ November 2016; and two newsletter by June/ October 2016.
The case studies will cover text book, rural road and school building. Policy notes will cover three areas:
e-GP, public service delivery, and citizen engagement mechanism.
xi) National and Regional Workshop: The fourth division–level workshops should be held by July 31, 2016
and national seminar by November 30, 2016.
IV: Other Project Implementation Aspects
Fiduciary Status
32. Overall: The overall fiduciary performance rating of the project is Satisfactory. The overall progress in
procurement is satisfactory, however, there are few issues concerning financial management. The summary of
findings and agreed actions during the implementation support review is provided in Annex-8.
Other Aspects:
33. Procurement post reviews in e-GP: For allowing/ conducting procurement post reviews for contracts that
were processed through the e-GP system, there is a need to create a separate dashboard in the e-GP system where
all imported files will be available in pdf format including bids of the bidders. GSS Infotech/ Dohatec will create
a Procurement Post Review Dashboard by July 31, 2016.
34. Legal covenants and amendments: Most key covenants have been complied with, though with some
substantial delays in few cases. In light of the PPRPII AF2, the existing Financing Agreement of PPRPII is being
9
extended up to June 30, 2017. The PPRPII AF2 is scheduled for approval by the Bank on June 6, 2016, mainly to
finance the new data center and complete the remaining part of MCIPS (level 6).
35. Future supports: Recognizing the exponential growth with high demand of e-GP in the country and its
expansion need with necessary IT knowledge building, the Bank is in consultation with the Government as how
to support the future e-GP expansion program including possible corporatization of e-GP and strengthening of
CPTU with more autonomy. The Bank is waiting for GoB’s letter.
36. Project documentation: Recording of progress reports of various components need to be more systematic
and orderly for easy tracking and knowledge sharing in future. It was agreed that CPTU and all consultants, by
August 31, 2016, will share soft copies of all progress reports/ deliverables with the Bank since inception of the
project PPRPII in 2007 (CPTU, FINEUROP, GSS-Infotech/ Dohatech, BCCP, BRACU-IGD, SRGB, ITC-ILO,
CIPS, etc.).
37. Key implementation timeline and next mission: The key implementation tasks with timeline are
provided in Annex 10. The next project implementation review is expected to take place in November 2016.
Attachments:
Annex 1: Revised results monitoring framework
Annex 2: Status of three-week training
Annex 3: Status of all training courses (three-week & short courses)
Annex 4: List of training courses to be delivered
Annex 5: Revised implementation plan of trainings
Annex 6: Overall implementation trend of e-GP
Annex 7: e-GP- Outstanding technical issues and resolution time
Annex 8: Integrated fiduciary Implementation report
Annex 9: List of STDs
Annex 10: Key Project implementation tasks and timeline
Annex 11: List of key persons met
10
Annex 1
REVISED PROJECT RESULTS FRAMEWORK
Project Development Objective (PDO): Improved performance of public procurement system progressively in Bangladesh, focusing largely on target agencies
PDO Level Results Indicators2
Co
re UOM3
Baseline
Original
Project
Start
(2007)
Progress to
date
(Dec. ‘12)4
Cumulative Target Values5
Comments 2013 2014 2015 2016
(up to
June)
1. Percentage of contracts awarded by 4 target
agencies within initial bid validity period to
reduce procurement delays.
% 10 65 68 73 78 80
Achievement 66 72 81 83
2. Four target agencies publish PROMIS
quarterly report for monitoring of procurement
performance covering 90% of bids invited/
contracts awarded annually
% 0 5 20 50 70 90 Quarterly report of March
2015 published
Achievement 7 50 90 95
3. Four target agencies fully introduce electronic
government procurement (e-GP) in all national
competitive bidding procurement
% 0
3
10
35
60 80
In 2016, methods of
calculation adjusted (actual
bid invitations in e-GP vrs.
actual total invitations,
instead of fixed total 9,350) Achievement 20 125 262 85
4. Percentage of procuring entities of each
additional agency with one trained/ certified
procurement staff
% 0 2 10 30 50 70 Total PEs: 768
Total trainees: 1,975
Achievement 5 38 75 75
2 Please indicate whether the indicator is a Core Sector Indicator (for additional guidance – please see http://coreindicators). 3 UOM = Unit of Measurement. 4 For new indicators introduced as part of the additional financing, the progress to date column is used to reflect the baseline value. 5 Target values should be entered for the years data will be available, not necessarily annually. Target values should normally be cumulative. If targets refer
to annual values, please indicate this in the indicator name and in the “Comments” column.
11
Intermediate Results and Indicators
Intermediate Results Indicators
Co
re
Unit
of
Meas
ureme
nt
Baseline
Original
Project
Start
(2007)
Progress to
date (Dec.
‘12)
Cumulative Target Values
Comments 2013 2014 2015
(Novemb
er)
2016
Intermediate Result 1: Capacity development program institutionalized locally and target agencies develop skilled procurement
professionals
1. Percentage of procuring entities of 20
additional agencies with one trained/ certified
procurement staff
% 0 10 30 50 70 Total PEs: 768
Total trainees: 1975
Achievement 5 38 75 75
2. Number of weeks of procurement training
delivered by Local training institute (ESCB) with
its own fund/resources outside of PPRPII AF
Numb
er 0 2 5 25 45 55
New indicator in PPRPII
AF
Achievement 3 22 43 71
Intermediate Result 2: Target agencies manage and monitor their procurement at all levels to improve sectoral objectives
3. Percentage of contract awards published by
four target agencies in CPTU’s website for
awards above PPR specified threshold
% 10 70 75 80 85 90 Revised indicator in
PPRPII AF
Achievement 72 78 85 91
4. Percentage of complaints handled satisfactorily
by four target agencies % 5 25 35 45 55 70
Achievement 7 35 60 72
5. Four target agencies publish PROMIS
quarterly report covering 90% of bids invited/
contracts awarded annually
% 5 20 50 70 90 Quarterly report of March
2015 published
Achievement 7 50 90 95 Quarterly Report of March
2015 published
12
Intermediate Results and Indicators
Intermediate Results Indicators
Co
re
Unit
of
Meas
ureme
nt
Baseline
Original
Project
Start
(2007)
Progress to
date (Dec.
‘12)
Cumulative Target Values
Comments 2013 2014 2015
(Novemb
er)
2016
Intermediate Result 3: Four target agencies fully introduce electronic government procurement (e-GP) in national competitive bidding (Old- Target agencies at their HQ level pilot electronic government procurement (e-GP) for international procurement.)
6. Percentage of contract/bid invited through e-
GP by four target agencies using NCB in 64
districts
% 0 3 10 35 60 80 In 2016, methods of
calculation adjusted (actual
bid invitations in e-GP vrs.
actual total invitations,
instead of fixed total 9,350) Achievement 20 125 262 85
Intermediate Result 4: Stakeholder engagement in following procurement issues increased
7. Expanding Government-contractors forum to
all districts and holding semi-annual meetings
Numb
er 0 5 10 20 40 64
Achievement 5 5 16 42
8. Number of e-GP awareness workshops held in
all districts
Numb
er 0 10 20 45 64
New indicator in PPRPII
AF.
Achievement 0 0 19 53
9. Number Public-Private Stakeholders
Committee (PPSC) workshop/ meetings held
Numb
er 0 6 10 14 18 22
Achievement 8 8 8 9
13
Annex 2
Status of Three-week Training of Target and Additional Agencies (May 30, 2016)
Ministry /
Division
Names of
Target Agencies
Target no. of Participants Cumulative Achievement Number of Procurement Entities (PEs)*
During
Project (90
Courses)
Prorata
(90 Courses)
Cumulative
Number (up
to 90 Courses
Cumulative (%),
up to 90 Courses
Project
Target (90
Courses)
Achievement up to (90
Courses)
Number %
Orginal 4
Traget
Agencies
RHD 100 100 49 49 370 282 76
LGED 100 100 135 135 632 593 94
BWDB 120 120 83 69 187 162 87
REB 100 100 141 141 9 9 100
Total from
Original 4 420 420 408 97 1198 1046 87
Ministry of
Education
Directorate
of Technical Education
(DTE)
320 320 300 94 122 97 80
Directorate of Second.
& Higher
Education (DSHE)
400 400 460 115 26 25 96
Education Engineering
Department
(EED)
100 100 28 28 44 22 50
National
Curriculum and
Textbook Board
(NCTB)
12 12 15 125 1 1 100
Total 832 832 803 97 193 145 75
Power
Division
Electricity Generation Co.
Bangladesh
(EGCB)
15 15 16 107 4 4 100
Power Grid
Company of Bangladesh
(PGCB)
49 49 173 353 49 43 88
Bangladesh
Power Development
Board (BPDB)
300 300 241 80 125 89 71
Dhaka Power
Distribution Company
(DPDC)
45 45 81 180 34 32 94
Total 409 409 511 125 212 168 79
Ministry of
Primary and
Mass
Education
Department of
Primary
Education (DPE)
145 145 143 99 127 84 66
Total 145 145 143 99 127 84 66
14
Ministry /
Division
Names of
Target Agencies
Target no. of participants Cumulative Achievement Number of Procurement Entities (PEs)*
During
Project (90
Courses)
Prorata (
90 Courses)
Cumulative
Number up
to 90 Courses
Cumulative (%),
up to 90 courses
Project
Target (90
Courses)
Achievement up to
(80 Courses)
Number %
Energy &
Mineral
Resources
Division
Gas
Transmission
Company Limited (GTCL)
23 23 54 235 1 1 100
Bangladesh Petroleum
Exploration Co.
(BAPEX)
15 15 9 60 1 1 100
Total 38 38 63 166 2 2 100
Ministry of
Health &
Family
Welfare
Central Medical
Stores Depot
(CMSD)
15 15 12 80 1 1 100
Directorate
General for
Family Planning (DGFP)
15 15 19 127 7 7 100
Health
Engineering
Department (HED)
25 25 27 108 21 13 62
Total 55 55 58 105 29 21 72
Local
Government
Division
Department of
Public Health Engineering
(DPHE)
100 100 110 110 72 59 82
Dhaka City Corporation
(North)
15 15 6 40 1 1 100
Dhaka City
Corporation (South)
15 15 9 60 1 1 100
Total 130 130 125 96 74 61 82
Ministry of
Housing and
Public
Works
Public Works
Department
(PWD)
308 308 183 59 121 89 74
National
Housing Authority
(NHA)
20 20 10 50 9 6 1
Rajdhani
Unnayan Kortripokkho
(RAJUK)
38 38 17 45 1 1 1
Total 366 366 210 57 131 96 73
Total of 20 Target Agencies 1975 1,975 1,913 97 768 577 75
Total of 4 target Agencies 420 420 408 97 1198 1046 87
Total of Target and Additional
Target Agencies 2395 2,395 2,321 97 1966 1623 83
Total Other Agencies 305 305 385 126 - - -
TOTAL 2,700 2,700 2706 100 - - -
* The total number of PEs for the four target agencies includes PEs covered in PPRPII and PPRPII additional financing.
15
Annex 3
Status of Three-Week and Short Courses in PPRPII AF based on Targets revised on 31 May 2016
Course ID and Course Names Duration
Indicative
no. of
Courses
Class Size Venue Main Target Audience
Indica
tive
no. of
Traine
es
Achievement up to
28 May 2016
Courses Participants
No. ( % ) No. ( % )
B1/
B2
Training on Procurement of Goods, Works and Services
3 weeks 60 30 ESCB
Target + Additional target
Agencies
1,800 60 100% 1,803 100%
30 30 BIM 900 30 100% 903 100%
Total: 90 - - 2,700 90 100% 2,706 100%
E1/
E2 Junior Level Short Training 5 days
8 30 ESCB Target + Additional target
Agencies
240 8 100% 248 103%
8 30 BIM 240 4 50% 119 50%
Total: 16 - - 480 12 75% 367 76%
F Orientation for Policy-makers ½ day 6 15 IMED
All key Ministries (Additional
Secretaries and above) 90 1 17% 19 21%
G1
Trainings for Entry-level Civil Servants
2 days 6 40 BCSAA
Civil Servants
240 2 33% 79 33%
G1
Trainings for Entry-level Civil
Servants 2 days 4
50X6
=300 BPATC 1,200 3 75% 940 78%
G2
Training for mid-level Civil Servants
1 days 9 25 BPATC Civil Servants 225 7 78% 184 82%
G3
Training for Senior Civil
Servants 1 day 9 25 BPATC Civil Servants 225 5 56% 132 59%
G4 Training for Planning Cadre 5 days 8 20 NILG
Planning Commission, ERD,
IMED, Planning Commission
and Economic Cadre
160 3 38% 31 19%
G5
Training for Administrative
Cadre 2 days 6 40 BCSAA
Entry Level Administration
Cadre Officials 240 2 33% 85 35%
G7
Awareness Workshop for
Municipalities 1 day 40 40 NILG
Chairmen, Members, officials
of Municipalities 1,600 35 88% 1,424 89%
G8 Training for NBR 2 days 5 20
Tax
Academy
Income Tax, VAT and
Customs Officials 100 2 40% 32 32%
I
Procurement Training for
Auditors 3 days 10 30 FIMA
Public Auditors and
Accountants 300 10 100% 304 101%
M1
/
M2
Training for Project
Management 3 days
10 25 ESCB
PDs, Dy. PDs and Project Managers
250 8 80% 180 72%
10 25 BIM 250 5 50% 132 53%
Total: 20 500 13 65% 312 62%
N Orientation for Judicial Staff 1 day 4 40 JATI Judges 150 4 100% 144 96%
16
Course ID and Course Names Duration
Indicative
no. of
Courses
Class Size Venue Main Target Audience
Indica
tive
no. of
Traine
es
Achievement up to
28 May 2016
Courses Participants
No. ( % ) No. ( % )
P Orientation for Journalists 1 day 20 25 PIB
Media (News Papers, TV and
Radio) 500 20 100% 500 100%
Q
Orientation for Anti-Corruption
Officials 1 day 4 25 ESCB Officials of ACC or similar 100 2 50% 49 49%
R1
Orientation for Members of
Parliament 1/2 day 2 15
Parliam
ent
Members of Parliament,
Parliament Secretariat 30 0 0% 0 0%
R2
Orientation for Members of
Parliament 1 day 4 30 120 0 0% 0 0%
S Business Outreach Program 1 day 8 30 ESCB
Business Community, Bidders,
Consultants 240 3 38% 100 42%
T1/
T2 Refresher 1 day
30 30 ESCB
Past 3 Week Course
Participants
900 20 67% 638 71%
20 30 BIM 600 9 45% 261 44%
Total: 50 - - 1,500 29 58% 899 60%
Total for All Courses: 321 - - - 10,700 243 75% 8,307 78%
Total for Short Courses: 231 - - - 8,000 153 65% 5,601 70%
Notes: 1 F: Due to difficulty in arranging 12 courses at Secretary/Additional Secretary level within the short time available, number of courses revised to 6 from 12 and target to 90 (15x6)
from 180 (15x12).
2 G1: Based on trend of implementation of this course in BPATC and their training Calendar, class size is revised to 300 (50x6) from 350 (50x7). In the TOR class size was 200 (4X5).
As a consequence, target revised from 1,400 (350x4) to 1,200 (200x6) as stipulated in the TOR.
3 G2: Based on trend of implementation of this course in BPATC and their training Calendar, the class size is revised to 25 from 30 and the target to 225 (25x9) from 270 (30x9). 4 G3: Based on trend of implementation of this course in BPATC and their training Calendar, the class size is revised to 25 from 30 and the target to 225 (25x9) from 270 (30x9). 5
G4: Due to time lost in the process of changing venue for this course and due to poor response from the target group, class size revised to 20 from 25 and target number to 160 (20x8) from 250 (25x10).
6 G7: At the request from NILG, 200 addition trainees from various municipalites will be trained through 5 addtional courses. The revised target is now 1,600 (40x40) instead of 1,400 (40x35) previously agreed.
7 Orientation of 360 (60x6) MPs in TOR considered unrealistic. In this backdrop, on the basis of consultation with Parliament Secretariat and CPTU, the course is split into two. The
revised target are (a) Orientation for 30 (2x15) MPs and (b) training of 120 (30x4) officials of the Parliament Secretariat.
8 Venues for 4 Courses changed viz. F from BIM to IMED, G4 from NAPD to ESCB- IEB Campus, N from BIM to JATI, P from BCSAA to PIB. 9 All changes made after discussions with the stake holders concerned including the training Institutes and with concurrence from CPTU.
17
List of Training Courses to be delivered (including sustainability courses of ESCB) Annex- 4
Tasks CY 2014 (Calendar Year) CY 2015
Q1 Q2 Q3 Q4 Q5 Q6 Q7 Q8
1. 3 Week Main Course (ESCB & BIM) B1(5), B2(2) B1(9), B2(4) B1(5), B2(3) B1(9),B2(3) B1(7), B2(4) B1(7), B2(2) B1(4), B2(3) B1(9),B2(5)
2. Junior Level Short Training (ESCB & BIM) E1(0),E2(0) E1(0),E2(0) E1(0),E2(0) E1(2),E2(0) E1(2),E2(0) E1(0),E2(1) E1(2),E2(0) E1(2),E2(0)
3. Short Training Programs (Policy Makers, Civil Servants,
planning, Admin. Cadre, Municipalities, NBR, Auditors, Project managers, Judiciary Staff, Journalists, Parliament
Members, Business Outreach, Anti-corruption, Refresher)
F(0), G1(0),
G2(0), G3(0), G4(0), G5(0),
G7(0), G8(0),
I(0), M(0), N(0), P(0), Q(0), R(0),
S(0),T(0)
F(0), G1(0),
G2(0),G3(0), G4(0),G5(0),
G7(0),G8(0),
I(0),M(0), N(0), P(0),
Q(0), R(0),
S(0),T(0)
F(0), G1(0),
G2(0),G3(0), G4(0),G5(0),
G7(0),
G8(0), I(0),M(0),
N(0), P(0),
Q(0), R(0), S(0), T(0)
F(0),G1(0),
G2(0), G3(0), G4(0), G5(0),
G7(0), G8(0),
I(0), M(0), N(0), P(0),
Q(0), R(0),
S(0),T(0)
F(0),G1(0),
G2(0),G3(0),G4(0),G5(0),
G7(0),G8(0),I(
0), M(0), N(0), P(0),
Q(0), R(0),
S(1),T1(1)
F(0),G1(1),
G2(0),G3(0), G4(1),G5(0)
,G7(10),G8(0)
I(1),M1(0), M2(0)
,N(0),P(0),Q(0
),R(0), S(0), T1(1),T2(2),
F(0),G1(0),G
2(2),G3(1), G4(1),G5(0),
G7(10),G8(0
), I(2), M1(3),M2(0)
N(1),
P(4),Q(0),R(0), S(0),
T1(6),T2(0)
F(0),G1(1),G2(
1), G3(1),G4(0),G5
a(2),G5b(1),
G7(7),G8(2),I(3),M1(3),M2(1)
N(1), P(4),Q(0),
,R(0), ,S(0),T1(6),T2(
0)
4. Sustainability at ESCB (any combination of course allowed to meet minimum weeks allowed to meet minimum weeks
mentioned)
X1 (3), BC(1) X1 (10), BC(1)
X1(2), BC(0) X1 (5), BC (6) X1 (5), BC(0) X1(13),BC(1) X1(11), BC (1)
X1(0),BC(1)
Tasks CY 2016
Q9 Q10 Q11 Q12
1. 3 Week Main Course (ESCB & BIM) B1(5),B2(4) B1(0), B2(0) B1(0), B2(0) B1(0), B2(0)
2. Junior Level Short Training (ESCB & BIM) E1(2),E2(1) E1(0)E2(2) E1(0),E2(3) E1(0),E2(1)
3. Short Training Programs (Policy Makers, Civil Servants,
planning, Admin. Cadre, Municipalities, NBR, Auditors, Project managers, Judiciary Staff, Journalists, Parliament
Members, Business Outreach, Anti-corruption, Refresher)
F(1),G1(1),
G2(2), G3(2), G4(0),G5a(0)
G5b(1),
G7(8),G8(0), ,I(3),
M1(0),M2(3)
N(1), P(6),Q(1), R(0),
S(1),T1(2),T2(2)
F(1),G1(1),
G2(2),G3(2), G4(2),
G5a(2),
G5b(1), G7(0),
G8(0),
I(2),M1(2),M2(1), N(1),
P(6),Q(1),
R(0),S(1),T1(6),T2(4)
F(2),G1(0),
G1(1),G2(1), G3(2),
G4(3),G5a(1
), G5b(2), G7(3),
G8(2),
I(0),M1(2),M2(3) N(0),
P(0), Q(1),
R1(1),R2(2),S(2),T1(6),T
2(6)
F(2),G1(0),
G2(1), G3(2), G4(2),
G5a(1),
G5b(1),G7(2), G8(1), I(0),
M1(1),M2(2),
N(0),P(0), Q(1),R1(1),R2
(2)
,S(2),T1(2),T2(5)
4. Sustainability at ESCB (any combination of course allowed
to meet minimum weeks allowed to meet minimum weeks
mentioned)
X1 (2),BC(2) X1(7),BC(1) X1 (2),BC(0) X1 (1), BC(0)
** X1: means one week or 5 working/ training days; BC: means bidding community courses of 1-5 days duration
18
Revised Implementation Plan of Three-week and Short-Training (May 31 2016) Annex-5
Course ID nos. and Course
Names
Cours
e
Durati
on
Venue
No. of Courses
Class Size Total no. of
Trainees
2014 2015 2016
Project Life Annual Break-
downs
Qrt #
01
Qrt #
02
Qrt #
03
Qrt #
04
Qrt #
05
Qrt #
06
Qrt #
07
Qrt #
08
Qrt #
09
Qrt #
10
Qrt #
11
Qrt #
12
TOR Revised 2014 2015 2016 TO
R Revised TOR
Revise
d
B1 Training on
Procurement of
Goods, Works and
Services
3
weeks
ESCB 60 60 28 27 5 30 30 1,800 1,800 5 9 5 9 7 7 4 9 5 0 0 0
B2 BIM 30 30 12 14 4 30 30 900 900 2 4 3 3 4 2 3 5 4 0 0 0
Total 90 90 40 41 9 2,700 2,700 7 1
3 8 12 11 9 7 14 9 0 0 0
E1
Junior Level Short
Training
5 days ESCB 8 8 0 6 2 30 30 240 240 0 0 0 0 2 0 2 2 2 0 0 0
E2 BIM 8 8 0 1 7 30 30 240 240 0 0 0 0 0 1 0 0 1 2 3 1
Total 16 16 0 7 9 480 480 0 0 0 0 2 1 2 2 3 2 3 1
F Orientation for Policy -makers
½ day
IMED 12 6 0 0 12 15 15 180 90 0 0 0 0 0 0 0 0 1 1 2 2
G1 Trainings for entry-
level civil servants 2 days BPATC 6 4 0 1 3
50X
4
=200
50X7
=350 1,200 1,200 0 0 0 0 0 0 0 1 1 1 1 0
G2 Training for mid-
level civil servants 1 days BPATC 16 9 0 3 6 20 30 270 225 0 0 0 0 0 0 2 1 2 2 1 1
G3 Training for senior civil servants
1 days BPATC 8 9 0 2 7 40 30 270 225 0 0 0 0 0 0 1 1 2 1 2 2
Total 30 22 0 5 13 1,740 1,650 0 0 0 0 0 0 3 2 4 3 3 3
G4 Training for Planning Cadre
5 days
ESCB-
IEB
Campus
10 8 0 1 7 25 25 250 160 0 0 0 0 0 1 0 0 0 2 3 2
G5
a. Training for
Administrative
Cadre
2 days BCSAA 12 6 0 2 4 25 40 300 240 0 0 0 0 0 0 0 2 0 2 1 1
b. Foundation Training (G1)
3 days BCSAA 0 6 0 1 5 0 40 0 240 0 0 0 0 0 0 0 1 1 1 2 1
Total 12 0 3 9 300 480 0 0 0 0 0 0 3 1 3 3 2
19
G7
Awareness Workshops for
Municipalities
1 day NILG 30 40 0 27 13 100 40 3,000 1,600 0 0 0 0 0 10 10 7 8 0 3 2
G8 Training for NBR
Staff 2 days
Tax
Academy 5 5 0 2 3 20 20 100 100 0 0 0 0 0 0 0 2 0 0 2 1
I Procurement
Training to Auditors
3
days FIMA 10 10 0 5 5 30 20 300 300 0 0 0 0 0 0 2 3 3 2 0 0
M1
Training for Project
Management
3
days
ESCB 10 10 0 6 4 25 25 250 250 0 0 0 0 0 0 3 3 0 2 1 1
M2 BIM 10 10 0 1 9 25 25 250 250 0 0 0 0 0 0 0 1 3 1 3 2
Total 20 20 0 7 13 500 500 0 0 0 0 0 0 3 4 3 3 4 3
N Orientation for
Judiciary Staff
1
day JATI 10 4 0 2 2 15 40 150 160 0 0 0 0 0 0 1 1 1 1 0 0
P Orientation for Journalists
1 day
PIB 20 20 0 8 12 25 25 500 500 0 0 0 0 0 0 4 4 6 6 0 0
Q
Orientation for
Anti-corruption
Officials
1 day
ESCB 4 4 0 0 4 25 25 100 100 0 0 0 0 0 0 0 0 1 1 1 1
R1
Orientation for Members of
Parliament
1
day Parliament 6 2 0 0 2 60 60 360 30 0 0 0 0 0 0 0 0 0 0 1 1
R2
Training on
Parliament Secretariat
1 day Parliament 0 4 0 0 4 0 120 0 0 0 0 0 0 0 0 0 0 2 2
S Business Outreach
Programme
1
day ESCB 8 8 0 1 7 30 30 240 240 0 0 0 0 1 0 0 0 1 1 3 2
T1
Refresher 1
day
ESCB 30 30 0 14 16 40 30 1,20
0 900 0 0 0 0 1 1 6 6 2 6 6 2
T2 BIM 20 20 0 3 17 40 30 800 600 0 0 0 0 1 2 0 0 2 4 6 5
Total 50 50 0 17 33 2,00
0 1,500 0 0 0 0 2 3 6 6 4 10 12 7
Notes: Class size, no. of Courses and Target no. trainees have been changed in case of courses F,G1, G2, G3, G4,G7and R in consultation with the training Institutes with
concurrence of CPTU.
20
Annex 6
Box 1: Overall e-GP implementation trend Period Number of registered
bidders/ suppliers
Number of bid invitations
(NCB and others)
Value of bid
invitations (US$ M)
June ‘2012 294 14 3
December ‘ 2012 525 144 18
June ‘2013 1067 498 62
December ‘2013 7459 4548 319
June ‘14 9238 8436 713
December '14 12831 15646 1479
June ' 15 15580 26102 2643
May’ 16 21,731 55,865 5842
Number of Registered Tenderer & Tenders
Value of Tenders (in million US$)
0
10000
20000
30000
40000
50000
60000
Number of tenderer Number of tenders
June ‘12
December ‘ 12
June ‘ 13
December ‘ 13
June ‘14
December '14
June '15
May '16
0
1000
2000
3000
4000
5000
6000
7000
Value of tendersinvitations (US$ M)
21
Annex 7
e-GP: Key Outstanding Technical Issues & Resolution Time
M1 = Major Release; M2 = Minor Release; M3 = Bug Fixing
SL. No. Outstanding Issues Type of
Issue Description of Issue Development Status Status
Plan Date for
development
by GSS &
Dohatec
Plan Date for
deployment
production by
CPTU
1
Password Lock and Verification mail:
Password lock is very easy: One can easily lock
the ID of someone else. It may hamper the tender
submission or tender opening time
M2
Will develop according to
the requirement. Developed
Development
Completed and
Testing is
going on
14/01/2016 June 30 , 2016
2
No option for creation of workflow in the
Tender Validity extension Module. PE has to
send file to HOPE directly for approval.
M2
Option to be given so
that concerned official can
get the information
Developed Development
in progress 14/01/2016 June 30 , 2016
3
Provision of number of evaluation committee
member is 3 in e-GP to be made to a maximum
of five (consistent with PPR)
M2 To be done Developed Tested and
Working fine 31/07/2015 June 30 , 2016
4 Provision for time extension of the contract not
consistent with PPR M2
To be made consistent
with PPR Developed
Development
Completed and
Testing is
going on
14/01/2016 June 30 , 2016
SL. No. New Issues Type of
Issue Description of Issue Development Status Status
Plan Date for
development
by GSS &
Dohatec
Plan Date for
deployment
production by
CPTU
1
After Approval of the TER by the AA, PE does
not find the additional documents uploaded by
the TEC chairperson with the TER . PE can find
only the TER1, TER2, TER3 & TER4.
M2
PE should find the
documents uploaded by
TEC in the e-GP system
any time.
Developed Development
Completed and
Testing is
going on
14/01/2016 June 30 , 2016
2
The comments given by Approving
Authority(AA) doesn’t show the name of the AA
and
M2
APP and other reports
should contain
“Electronically Signed By
----” in the Bottom Right
Developed Development
Completed and
Testing is
going on
14/01/2016 June 30 , 2016
3
Creation of procurement post review dashboard
to allow conducting procurement post reviews
for contracts processed through the e-GP system
M2
Allow read only access to
auditors for specific
contract documents
requiring audit
Developed Impact analysis
document is
prepared and
shared with
CPTU for
January 31,
2016 July 31, 2016
22
approval
SL. No. New Issues Type of
Issue Description of Issue Development Status Status
Plan Date for
development
by GSS &
Dohatec
Plan Date for
deployment
production by
CPTU
5
During Training, trainees punch wrong password
for 3 times, system become lock which is
unlocked by taking help from the CPTU.
M2 Needs adjustment in the
system. To be developed
September
15, 2016
September 30,
2016
6
CMS: In preparing work plan starting time and
ending time of all the items under one group have
to be same as per current e-GP system. In real
contract it never happens.
M2 Needs adjustment in the
system.
To be developed
September
15, 2016
September 30,
2016
7
No Provision for Comparison of item wise
Tenderer’s Quoted Price with item wise official
unit rate (Front Loading cannot be identified for
works tender).
M2
Provision for comparison
can be provided. To
compare with market price
the provision from export
of priced BOQ will be
added in the system
To be developed
September
15, 2016
September 30,
2016
8 Within ToC/TEC formation, only users name
appear, Designation not appear M2
To be developed
September
15, 2016
September 30,
2016
9
Where the field is not applicable (say in day
work), System require to put a figure value within
“value” field. Same thing happens when bidders
fill up the forms, they have to put minimum 1 digit
which is contradictory.
M2
If they don’t have any
litigation, they can skip.
System adjustment required
To be developed September
15, 2016
September 30,
2016
10
While Terminating a Contract the system asks for
the “Reason for Contract Termination” which has
only following options:
Force Majeure
Tenderer Bankruptcy
Non Payment of Bills
Delays
Liquidated damages beyond 10%
Not following STD & Contract Norms
Contractor/Consultant stops the work
Options mentioned in Rule
42(2)(b) and 42(2)(d)should
be included in “Reason for
Contract Termination
To be developed September
15, 2016
September 30,
2016
11
PPR 2008 Rule 98(25) allows TEC to recommend
a tender with reduction in the scope of the
works/goods.
Options should be given so
that TEC can recommend to
reduce the scope of tender
and PE can reduce the
scope and issue NOA with
the reduced value.
To be developed September
15, 2016
September 30,
2016
23
12
Approved Reports/APP doesn’t show the name of
the AA:
All approved APP and
reports should contain the
text “Electronically Signed
By
---------” in the Bottom
Right
To be developed September
15, 2016
September 30,
2016
13
Only the awarded Bidder can see the NOA. No
copy to option in the NOA.
There may be a ‘Copy to’
(BCC) Option to be
available in the System so
that PE can send this
through System to higher
concerned officials.
To be developed September
15, 2016
September 30,
2016
14
After publishing the tender notice, the eligibility
of tenderers section cannot be edited/modified
with Mozilla Firefox browser.
The Edit/Modification
should be available for all
browsers (CPTU Certified
Browsers
To be developed September
15, 2016
September 30,
2016
15
The system allows to release tender security
before contract signing which is not compliant
with Rule 26 (2), PPR 2008.
system should not allow to
release tender security
before contract signing
except of those who are
considered non-responsive
To be developed September
15, 2016
September 30,
2016
16
When a user forgets his/her password or lock
his/her account or when a user is transferred,
system is taking too much time to generate the
password recovery/account unlock/transfer email.
Needs adjustment in the
system. To be developed
September
15, 2016
September 30,
2016
17
Bidders registration form has a Re-Captcha,
which does not work properly. The issue with Re-Captcha
needs to be solved To be developed
September
15, 2016
September 30,
2016
18
In the training server Tender opening time is
reduced manually by taking help from CPTU.
Every time opening time adjustment is
cumbersome for the training and not feasible for
the agencies.
For the training purpose the
compliance of tender
opening time may be
relaxed. The provision need
to be created
To be developed September
15, 2016
September 30,
2016
19
There is no provision or search option for finding
total value invited tender in e-GP over a period of
time or financial year but no of tender can be
searched. In addition total value of awarded
tender is also required.
The provision in advance
search option need be
created so that value of
invited tender and awarded
contract can be pulled from
system for any given period
To be developed September
15, 2016
September 30,
2016
20
Providing information regarding tender
publication in the newspaper need to be
mandatory. In the current system it can be skipped
which may produce wrong KPI for particular
indicator.
System can be designed in
way that before evaluation
PE must enter this
information.
To be developed September
15, 2016
September 30,
2016
24
21
Using search function when project is assigned to
a particular Procuring Entity the “Action Button”
doesn’t work properly. Moreover The provision
for selecting more than one PE is missing
System need to be adjusted To be developed September 15,
2016
September
15, 2016
24
Annex 8
Integrated fiduciary implementation report:
1. Overall: The overall fiduciary performance rating of the project is upgraded to ‘Satisfactory’. The
summary of findings and agreed actions during the implementation support review are provided below.
2. Fiduciary capacity: Fiduciary staffing of the project is adequate with the newly recruited financial
management consultant came on board from April 27, 2016.
3. Planning and budgeting: Mission noted that a number of changes were made in the procurement
plan of PPRP II AF during the appraisal of PPRP II AF2 (e.g. dropping of a number of packages,
insertion of new packages, rationalization of estimated costs etc.). However, the Bank did not receive the
updated procurement plan from CPTU. It was agreed that CPTU will share with the Bank, the updated
procurement plan of PPRP II AF by June 15, 2016.
4. Internal control (including internal audit): Financial records such as cash books and ledgers are
updated. Project is maintaining a fixed asset register, however, physical verification of assets are not done
on a regular basis (at least once in a year). The internal audit firm submitted an inception report to the
project on March 30, 2016. The Bank provided comments on the report highlighting several
inconsistencies in the report. The auditor agreed to submit the revised inception report by June 10, 2016.
5. Oversight and accountability actions/ arrangements: The external audit of the project has been
completed for the year ended June 30, 2015 and the auditor expressed an “unqualified opinion”, meaning
the financial statement provides a ‘true and fair view” of the financial state of the project. The auditor
reported 3 audit observations in the “Management Letter” attached to the auditor’s report for FY15 of which
the Bank found one observation as material which is not yet responded by the project. There are also 3
pending audit observations from previous year’s audit. The mission strongly recommends to resolve all
pending audit observations by June 30, 2016.
6. Fund flow, accounting and financial reporting:
Funds Flow: An amount of US$ 19.10 million has been disbursed to the project as of June 02,
2016. Further, an amount of BDT 206.5 million was advanced to the four target agencies from
CONTASA account with the view to adjust from DLI proceeds.
Accounting and Financial Reporting: Quarterly IUFRs were submitted timely and found
acceptable to the Bank. CPTU recently procured and installed accounting software that helped in
completing its accounting data backlog updating up to March 31, 2016. Three target agencies
(LGED, BREB, and BWDB) have submitted their financial reports on DLI eligible expenses up
to December 31, 2015 on full attainment of target and RHD has submitted its financial report of
DLI expenses on partial attainment up to December 31, 2015.
7. Bidding process and award: CPTU has recently signed the contract of the new data center and
mirror data center (contract package G-53) with a contract price of US$ 8.7 million. Procurement process
to recruit consultants for developing strategic framework for regulatory authority of public procurement
and self-sustainable e-GP operations [contract package S-91(AF2)] and need assessment of e-GP roll-out
and capacity development and its utilization [contract package S-90(AF2)] are ongoing. It was agreed
that both of these contracts will be signed by July 31, 2016.
26
Annex 9 Status of Key STD and RFP
Code STD Name Current
Version
Update and
Finalization
needed
PG4 Preliminary working draft: Standard Tender Document
(International) for Procurement of Goods (for any value above BDT
25 lakh)
Sep 2009 Yes
PW4 Preliminary Working draft: Standard Tender Document (STD) for
National Procurement of Works (National with Prequalification)
Apr 2009 Yes
PQW4
Preliminary Working draft: Standard Pre-qualification Document
(National) for Procurement of Works
Apr 2009 Yes
PW5 Preliminary Working draft: Standard Tender Document for
Procurement of Works (International)
Sep 2009 Yes
PQW5 Preliminary Working draft: Standard Pre-qualification Document
(International) for Procurement of Works
Jan 2010 Yes
PS7 Preliminary Working draft: Standard Request For Proposal
(National) For Selection of Consulting Firm
Feb 2013 Yes
PS8 Preliminary Working draft: Standard Request For Proposal
(National) For Selection of Consulting Firm
Feb 2013 Yes
EVG Evaluation Document for Goods New Yes
EVW Evaluation Document for Works New Yes
26
Annex 10 PPRP II AF: Key Project Implementation Task
Actions/ Activities By Whom By When Status
Component 1: Furthering Policy Reform and
Institutionalizing Capacity Development
1. Update and publish remaining key SBDs final version (PG4,
PW4, PW5, PQW4, PQW5, PS7, PS8, EVG, and EVW)
CPTU August 31, 2016
2. Share with the Bank a consolidated list of three-week
trainees by entities covering both PPRPII and PPRPII AF (both
20 additional agencies and 4 target agencies)
FINEUROP June 30, 2016
3. Deliver remaining short courses as per the revised schedule
(Annex-3)
FINEUROP December 31, 2016
4. Publish in CTU’s website the complete list of three-week
trainees under PPRP, PPRPII, and PPRPIIAF
CPTU July 31, 2016
5. Amend CIPS contract to complete level 6 of cohort 7 and
top-up Masters
CPTU August 31, 2016
6. Nominate 10 remaining candidates of TOTs to ITC-ILO to
complete their exposure training by November 2016
CPTU June 25, 2016
7. Sign MOU to become a participatory institute in the World
Bank’s MOOC Program
ESCB June 30, 2016
Component 2: Strengthening Proc. Management at Sectoral
Level & CPTU/IMED
8. Submit to the CPTU and Bank revised/ updated expenditure
plan for DLI part for the remaining period
RHD/ LGED/ BWDB/
BREB
June 30, 2016
9. Equip remaining zonal/ major district offices with e-GP lab RHD/ LGED/ BWDB/
BREB
September 30, 2016
10. Use the services of the consulting firm that has been
selected by RHD to support other agencies for
implementing winning bidders’ credentials and database
LGED/ BWDB/ BREB July 31, 2016
11. Hire four individual IT consultants (e-GP application
administrator, database administrator, system administrator,
call center manager)
CPTU July 10, 2016
28
Actions/ Activities By Whom By When Status
12. Arrange in CPTU’s website publication of consolidated
reports on: (i) contract award, and (ii) performance
monitoring
CPTU/ GSS-Infotech August 31, 2016
13. Hire international firm for preparing a detailed strategy
document/ business plan for e-GP system and CPTU
restructuring
CPTU July 31, 2016
14. Submit bidding documents and time-bound plan for
expansion of CPTU office (3rd floor)
CPTU June 30, 2016
Component 3: Introducing Electronic Government
procurement (e-GP):
15. Disseminate post qualification database module with the
target agencies that CPTU developed
CPTU June 25, 2016
16. Make helpdesk fully functional on 24X7 basis with 4
additional resources
CPTU July 7, 2016
17. Host in e-GP website a video tutorial module prepared in
flash
GSS Infotech// Dohatech. July 15, 2016
18. Provide the Bank “resolved status report” in compliance
with third party IT audit recommendations
CPTU July 10, 2016
19. House interim datacenter in BCC by resolving internal
optical fiber connectivity between BCC and CPTU
CPTU July 31, 2016
20. Start installation and commissioning of the new data center
at the expected site BCC after completing and fulfilling all
procedural requirements. CPTU signs MOU with BCC.
CPTU/ Thakral-Shark September 30, 2016
July 15, 2016
21. Withdrawing the current ceiling of Tk. 500 million for
processing tenders in e-GP
IMED/CPTU August 31, 2016
22. Finalize contract management module taking into account
the accounts/ disbursement functionalities of target agencies
GSS-Infotech August 15, 2016
22. Complete piloting of at least one contract in e-contract
management modules (RHD: Gopalganj, Natore, Bogra,
Comilla, Khulna; LGED: Mymenshing, Netrokona, Gazipur,
Narayanganj; BWDB: Dhaka, Chittagong, Bogra, Pabna;
BREB: Dhaka, Chittagong)
RHD/ LGED/ BWDB/
BREB
August 31, 2016
23. Arrange workshop with leading commercial banks higher
management to demonstrate potential of e-GP related business
for the banks (with BCCP’s support)
CPTU/ BCCP July 31, 2016
29
Actions/ Activities By Whom By When Status
24. Initiate process of orderly transition of the e-GP system to
CPTU.
GSS-Infotech/ Dohatech July 31, 2016
25. Submit proposal to CPTU for additional resources
requirements to fix the technical issues mainly came from the
target agencies (Annex 7) and start fixing them as soon as
possible to resolve all of them by September 30, 2016
GSS-Infotech/ Dohatech Proposal: By June 15,
2016 and fix issues as
per timeline in Annex-7
Component 4: Communication, Behavioral Change, &
Social Accountability
25. Make onboard consultants for CPTU websites update CPTU July 15, 2016
26. Facilitate/ Install second digital billboards CPTU/ BCCP June 30, 2016
27. Arrange three orientation workshops for banks BCCP October 31, 2016
28. Arrange second round of quick satisfaction survey BCCP July 31, 2016
29. Include advance search filters for mobile Apps BCCP June 30, 2016
30. Complete digital archiving by proper indexing of all
documents/ photos/ videos/ news clips
CPTU/ BCCP August 31, 2016
31. Develop Info-graphics about proc reforms and start sms
blast/ email marketing
BCCP June 30, 2016
32. Conduct remaining 11 e-GP awareness and 22 Kroi
Songlap workshops
BCCP October 31, 2016
33. Hold three PPSC Meetings by December 2016 and other
two by April 30, 2017 (subject to credit extension).
BIGD 3: by Dec. 30, 2016
Other 2: by April 30,
2016
34. Complete policy notes/ newsletters/ case studies for citizen
engagement as part of third party monitoring
BIGD Policy notes: June/ Aug/
Nov., 2016
Newsletters: June/ Oct.,
2016
Case studies: June/ Aug/
Sept., 2016
35. Arrange forth division-level workshop for citizen
engagement
BIGD July 31, 2016
36.Hold national workshop/ seminar for citizen engagement BIGD November 30, 2016
Other Project Implementation aspects
30
Actions/ Activities By Whom By When Status
37. Create procurement post review dashboard GSS Infotech July 31, 2016
38. Share with Bank GOB letter for future supports CPTU June 25, 2016
39. Submit update procurement plan (SEPA) to IDA CPTU June 15, 2016
40. Resolve all pending audit observations CPTU June 30, 2016
41. Make consultants onboard for need assessment of e-GP roll
out and capacity development
CPTU July 31, 2016
42. Share with the Bank all progress reports/ deliverables since
inception of PPRPII in 2007
CPTU/ FINEUROP/
GSS-Infotech/ Dohatech./
BCCP, SRGB ITC-ILO,
CIPS, etc.
August 31, 2016
29
Annex 11 List of Key Persons Met
Implementation Monitoring and Evaluation Division/ CPTU :
Mr. Farid Uddin Ahmed Chowdhury, Secretary, IMED
Mr. Md. Faruque Hossain, Director General (Joint Secretary), CPTU
Ms. Parveen Akhter, Director
Mr. Wahid-un-Nabi Sarker, Director
Mr. Aziz Taher Khan, Director
Mr. Md. Mosharraf Hussein, System Analyst
Mr. Nasimur Sharif, Deputy Director
Mr. AKM Fazlul Karim, Proc. Reform Advisor
Mr. Ashfaqul Islam, e-GP Advisor (Sr. e-GP Management Consultant)
Mr. Shafiul Alam, Communication Consultant
Mr. Ahsanul Haq, DLI Consultant
Mr. Mohammed Salim, Financial Management Consultant
Mr. Taherul Islam, Junior FM Consultant
Divisions, Target Agencies, PMCs & TWG Members of Sectoral Entities:
Mr. Shyama Prosad Adhikari, Chief Engineer, LGED
Major General Moinuddin, Chairman, BREB
Mr. Abul Kashem Bhuiyan Additional Chief Engineer, RHD
Mr. Mahfuzur Rahman, Additional Director General (Planning), BWDB
Mr. Mizanur Rahman, Chief Engineer, BREB
Mr. Muhammed Mahboob-ul-Kabir, Director (Contract & Procurement Cell), PMC, BWDB
Mr. Md. Nurul Islam Bhuiyan, Member, BREB
Mr. Md. Anwar Hossain, Additional Chief Engineer & PMC, LGED
Mr. Abdullahil Baki Md. Ruhunnabi, Programmer, TWG Member, BWDB
Mr. Md. Ahsan habib, XEN & TWG Member, RHD
Ms. Kazi Sayeda Momtaz, Sr. System Analyst & TWG Member, RHD
Mr. Md. Shabbir Hasan Khan, XEN & Core Member, e-GP/PROMIS Cell, RHD
Development Partners/ Universities/ Consultants/ Private Sectors/ NGOs:
Professor Abdul Hannan, Rector, ESCB
Mr. William P Heavin, Team Leader, FINEUROP
Mr. AKM Shamsuddoha, President, Dohatech New Media Ltd.
Dr. Mirza M Hassan, Adjunct Fellow, BRACU-BIGD Mr. Shah Rukh, Corporate Manager, BRACU-BIGD
Dr. Md. Shanawez Hossain, Research Fellow, BRACU-BIGD
Ms. Tanzina Mizan, Training Officer, BRACU-BIGD Ms. Yasmin Khan, Program Director, BCCP