Australian Government Property Data Collection Web viewThe following definitions apply for the purposes of the Australian Government Property Data Collection ... (e.g. PMC) or key

Australian Government Property Data CollectionAttachment A – Property Data Specifications – Property File September 2015

All italicised words are defined terms, the definitions of which are provided in the PRODAC dictionary or in the data element specifications.

ScopeWhere a non-corporate entity leases or owns 500m2 or more of usable office area within a building, the non-corporate entity must submit data for each property within the building, unless the property is located overseas or is an Exempt Military or Intelligence Property. This includes office properties, special purpose properties and other types of property located in Australia or Australia’s external territories.

The data for each property must be contained within a Property File as described below and data must be collected and collated in accordance with the specifications set out in this document.

All data must be collected and collated in accordance with these specifications and submitted using PRODAC Online at http://prodac.c3hosted.com/.

Property File

The Property File is made up of two data sets – Building and Lease. Each non-corporate entity is to report the following data elements for the reporting period for every property that falls within the scope.

Building data set elements

E02: Building identifier E03: Street number or building name E04: Street name E05: Suburb E06: State or Territory E07: Postcode E21: Owner E15: Heritage status E16: Building grade E17: Non-corporate entity’s comments

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http://prodac.c3hosted.com/

Lease data set elements

E02: Building identifier (as reported in Building data set) E01: Lease identifier E18: Lease type E22: Lease Status

E13: Lease start date E14: Lease end date E08: Net Lettable Area E09: Leased-out Area E10: Total non-office area

o Non-office area C – Basement or inadequate amenityo Non-office area D – Police station or laboratory or hospital etco Non-office area E – Specifically for operation activityo Non-office area F – Public facilityo Non-office area G – Judicial chambers and court roomso Non-office area H – Areas specifically for the Governor-General, Prime Minister,

Parliamentarians etco Non-office area I – Emergency and crisis coordination areaso Non-office area J – Exempt areao Non-office area K – Door swing

E11: Workpoints E12: Occupied workpoints E19: Green Lease Schedule type E20: Last market review E17: Non-corporate entity’s comments

The Property File contains a record of the non-office area in each category for every property.

Derived Elements

Non-corporate entities are not required to provide data on the following list of elements. These derived elements are calculated by Finance using the data collected from agencies.

D01: Controlled area D02: Usable office area D03: Ratio of usable office area D04: Fit-out density D05: Occupational density D06: Workpoint vacancy D07: Lease remaining D08: Lease length

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D09: Regional status D10: Property size

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PRODAC Property data specifications September 2015 Attachment A

DictionaryThe following definitions apply for the purposes of the Australian Government Property Data Collection (PRODAC). Each data element and derived element is also a defined term and the definitions are contained in the data specifications for the appropriate element.

Building

Includes:

Any building leased or owned by the non-corporate entity with 500m2 or more of Usable Office Area.

Notes:If a non-corporate entity has two or more leases in a building, the same building is reported for all leases.

If a non-corporate entity leases one or more buildings under a single lease, or leases an area of land that contains buildings under a single lease, the same lease is reported for multiple buildings. Costs data elements are apportioned for each building in scope.

Lease

Includes:Any lease, sublease or other arrangement (such as heads of agreement, exchange of letters, memorandum of understanding, contract, licence or agreement) under which a non-corporate entity may occupy part or all of a building that is not owned by the non-corporate entity.

Excludes:

Arrangements to hire venues on a short term basis.

Leased-out means an area that placed in the control of another non-corporate entity or entity under any type of arrangement (such as a heads of agreement, exchange of letters, memorandum of understanding, contract, licence or agreement) and which has been established in accordance with the PGPA Act.

Nominal data collection date for the occupancy file is 30 September in the collection year, as appropriate.

Non-corporate entity (Non-corporate Commonwealth entity) as defined in the Public Governance, Performance and Accountability Act 2013 (PGPA Act).

Non-corporate entity code is a concise and recognisable code assigned by each non-corporate entity, which uniquely identifies the non-corporate entity’s properties. The non-corporate entity code is an acronym (e.g. PMC) or key word (e.g. Treasury).

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Non-office area is an area within the controlled area of the property, which falls into one of the following categories in the ‘include’ column.

Category C – Basement or inadequate amenity

Include Exclude

All areas and facilities in a basement All areas and facilities which do not

provide adequate amenity for use as office space due to the absence of natural light or other physical constraints.

All areas used to support office activities such as meeting rooms, breakout areas, conference rooms, non-public reception areas, equipment rooms, space used to store office items, computer rooms and data centres unless they are located in a basement or area of inadequate amenity.

All vacant areas previously used for office activities.

All areas which are being refurbished or refitted for office activities.

Category D – Police station, laboratory, hospital etc

Include Exclude

A police station, laboratory, hospital, quarantine area, public hearing room or workshop.

An area specifically used to repair and maintain office items.

Category E – Specifically for operational activity

Include Exclude

All areas used to undertake an operational activity.

Rooms or areas specifically used to detain, examine, interview, observe, assess or counsel members of the public.

All areas used to store equipment and items, other than office items, that are needed for operational activities.

Additional facilities that have been fitted out by the non-corporate entity (that is, not part of the base building) such as bathrooms, showers, kitchenettes specifically to support operational activities.

Any general meeting rooms or offices that may be used for meetings with members of the public or stakeholders on an ad hoc basis.

Areas used to store office items or any form of paper-based media, including files, archived files, books or other documents.

Additional facilities that have been fitted out by the non-corporate entity (that is, not part of the base building) such as bathrooms, showers, kitchenettes, unless they are specifically to support operational activities.

All areas used for office activities, including where the office activities enable operational activities.

Category F – Public facility

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Include Exclude

All areas which are freely accessible to the public, such as public libraries, public galleries, public cafeterias, public reception areas, public waiting areas and public retail areas.

Libraries, galleries, cafeterias and gymnasiums where access is fully or partially restricted to staff and contractors within the non-corporate entity.

Category G – Judicial chambers and court rooms

Include Exclude

Judicial chambers and the secure zone around judicial chambers, court rooms and hearing rooms.

Offices provided for tribunal members, commissioners, ombudsmen or similar officers.

Category H – Areas specifically for the Governor-General, Prime Minister, Parliamentarians etc

Include Exclude

All areas specifically provided for the use of the Governor-General, Commonwealth Parliamentarians, former Governors-General, former Prime Ministers and former members of the judiciary.

Areas provided for Accountable Authorities, chief executives, senior executives, contractors, consultants and uniformed or sworn personnel, to undertake office activities.

Category I – Emergency and crisis coordination areas

Include Exclude

An area designed and used specifically for coordinating responses to emergency or crisis situations.

Call centres, unless designed and used specifically for directing responses to emergency or crisis situations.

Category J – Exempt Area

Include Exclude

An area specifically designated by the Department of Finance as an exempt area.

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Category K – Door Swing

Include Exclude

All door-swing areas where the door provides access to a non-office area or to an area that is not in the Net Lettable Area.

All areas that are unusable or difficult to use because of the location, lay-out or design of non-office areas.

Notes: An area can only be included in non-office area if it is in the Net Lettable Area and the controlled area for the property. For example, areas such as base building stairs, accessways, base building toilets and plant rooms must not be included in non-office area because they are not in the Net Lettable Area.

If there is uncertainty about whether an area is an office area or non-office area, it must be treated as an office area.

Office items includes all paper, paper-based products, files, books, brochures, paper forms, paper handling products, document holders, binding equipment, binding supplies, laminating equipment, laminating supplies, paper shredders, paper recycling containers, stationery, photocopiers, printers, printer supplies, paper scanners, facsimile machines, telephones, telephone accessories, projection devices, chairs, desks, tables, computer hardware, computer software and computer networking hardware.

Office activity is all office support work and office work.

Office support work is any activity that supports or enables office work.

Includes:Recreational, social, well-being and corporate activities.

Maintenance and repair of office items.

Office work is an activity undertaken at desk, counter, office or meeting room, where office items are the main equipment used to undertake the activity.

Includes:General interactions with parliamentary staff, the public or other stakeholders.

Distribution, processing, storage or archiving of any paper-based product.

Operational activity is any activity other than office activity undertaken by a non-corporate entity that is directly related to the functions of the non-corporate entity.

PCA means the Property Council of Australia.

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Property

Include: Part or all of a building that a non-corporate entity is occupying or has the right to occupy under a lease on the nominal data collection date.

Part or all of a building that is owned by a non-corporate entity on the nominal data collection date.

The property includes any area leased-out to another non-corporate entity or other entity.

Notes: If a non-corporate entity has two or more leases in a given building, each lease is a separate property.

If a non-corporate entity leases one or more buildings under a single lease, or leases an area of land that contains buildings under a single lease, each building is a separate property.

If a non-corporate entity leases land that does not contain any buildings, the land is not a property.

If a non-corporate entity leases space from another non-corporate entity, the lessee non-corporate entity must still report the property covered by the lease if it falls within the scope.

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Data element specificationsThe following data elements are reported for the reporting period for each building.

Building identifier (E02)

Definition: A unique code which identifies each building that a non-corporate entity owns or leases as a lessee. This code contains the prefix “B-”, the non-corporate entity code, followed by a hyphen, and a unique building number, eg B-DNT-01.

Notes: If a non-corporate entity has more than one lease in a building, each lease is to have the same building identifier.

Maintain and use the same identifiers and consistency with previous collections by building.

Format:[B-][Non-corporate entity code-][non-corporate entity assigned building number]

Street number or building name (E03)

Definition: The street number or name of the property or building.

Notes: If the property is a unit, use the format “10B/131”. If the property spans more than one street number, use the format

“12-14”. If the property does not have a street number or a building name and is

located on a corner, report “corner” for this element and put both street names in E04: Street name.

Do not include information about the level of the building on which the property is located.

Format: [street number] or [building name]

Street name (E04)

Definition: The street on which the property is located.

Notes: Record the street type, i.e. street, road, lane, square etc, without abbreviation.

If the property is reported as being on a corner, report both street names for this element using the format “Street and Street”.

Format: [name of street][street type]

Suburb (E05)

Definition: The suburb in which the property is located.

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Notes: Report the suburb where the property is physically located. Do not report the suburb where mail is sent for the property.

Format: Upper case: [suburb]

State or Territory (E06)

Definition: The State or Territory in which the property is located.

Notes: Report the State or Territory where the property is physically located. Do not report the State or Territory where mail is sent for the property.

Format: CodeACTNSWNTQLDSATASVICWA

MeaningAustralian Capital TerritoryNew South WalesNorthern TerritoryQueenslandSouth AustraliaTasmaniaVictoriaWestern Australia

Postcode (E07)

Definition: Postcode in which the property is located.

Notes: Report the postcode where the property is physically located. Do not report the postcode where mail is sent for the property.

Format: [nnnn]

Owner (E21)

Definition: The ownership of the property.

Notes: Report the current ownership that applies for the reporting period.

Format: CodeCommonwealthState GovernmentPrivate

MeaningThe Commonwealth owns the propertyState or Territory owns the propertyNon-government

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Heritage status (E15)

Definition: The outcome of the heritage assessment done under section 341ZB of the Environment Protection and Biodiversity Conservation Act 1999 (EPBC Act).

Include: A property is only reported as ‘heritage’ if the heritage assessment required under section 341ZB or the EPBC Act indicates that the property is located in, or includes, a place with identified heritage values.

References: Environment Protection and Biodiversity Conservation Act 1999

Format: CodeHeritage

MeaningThe property is located in, or includes, a place with identified heritage value.

NH The property is not located in, and does not include, a place with identified heritage value.

Unknown A heritage assessment has yet to be undertaken for the place in which the property is located.

Building grade (E16)

Definition: The current grade of the building in which the property is located, in accordance with the PCA: A Guide to Office Building Quality.

Notes: Where building grade information in accordance with the PCA guidance is not reliable or easily available, report ‘unknown’ for this element.

References: PCA: A Guide to Office Building Quality, most current version

Format: CodeEB PremiumEB Grade AEB Grade BEB Grade CEB Grade DNew PremiumNew Grade ANew Grade BUnknown

MeaningPremium grade for existing buildingsGrade A for existing buildingsGrade B for existing buildingsGrade C for existing buildingsGrade D for existing buildingsPremium grade for new buildingsGrade A for new buildingsGrade B for new buildingsBuilding grade not known or unreliable

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Non-corporate entity comments – building (E17)

Definition: Any comments that the non-corporate entity would like to make about the property. Agencies are encouraged to provide comments for any changes to data elements other than E11 Workpoints and E12 Occupied workpoints. Comments on these elements are only requested if the value changes substantially.

Notes: Any information that the non-corporate entity considers relevant about the property. This may include information about refits, whether the property has been affected by machinery of government changes, plans to vacate or sublease the property, reasons for an unusual fit-out density or occupational density. This element may be left blank.

Format: [Text]

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The following data elements are reported for the reporting period for each lease.

Lease identifier (E01)

Definition: A unique code which identifies each lease that a non-corporate entity holds as a lessee. This code contains the prefix “L” followed by a hyphen, the non-corporate entity code, followed by a hyphen and a unique lease number eg L-DNT-01.

Notes: If a non-corporate entity has more than one lease in a building, each lease is to have a unique lease identifier.

If a non-corporate entity has more than one building under a single lease, each building is to have the same lease identifier.

If a non-corporate entity owns the property, report “owned” for this element. Maintain consistency with previous years unless a new option has been

taken.

Format: [L-][Non-corporate entity code-][non-corporate entity assigned building number]

The building identifier (E02) is reported for each lease.

Lease type (E18)

Definition: - The type of lease under which the non-corporate entity is occupying or has the right to occupy the building.

Notes: - The type of lease is to be determined from the terms and conditions contained in the current lease as they relate to the coding below.

- If the lease has expired, and is in a holdover period, the non-corporate entity is to report the lease type that applied under previous (expired) lease.

- Classification into lease type is based on what the non-corporate entity is obliged by the lease to pay, irrespective of whether the non-corporate entity meets the costs directly or through reimbursement to the lessor.

Format: CodeFully gross

Gross

Net

Triple net

Owned

MeaningNon-corporate entity is obliged to pay only rent to the lessor.Non-corporate entity is obliged to pay rent and increases to statutory charges to the lessor.Non-corporate entity is obliged to pay some but not all of the following: rates, water and sewerage, utilities, taxes, insurance and base building repair and maintenance. Non-corporate entity is obliged to pay all of the following: rates, water and sewerage, utilities, taxes, insurance, base building repair and maintenance.The building is owned by the non-corporate entity.

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Not recorded Non-corporate entity does not pay any rent or outgoings to the lessor and there is no formal agreement in place requiring the non-corporate entity to do so.

Lease status (E22)

Definition: The status of the current obligation to lease the property.

Notes: The lease status is reported as a separate element rather than within E13 and E14 for the lease start and end date.

If the property is being occupied on a holdover basis, report ‘expired’ for this element.

If the property is currently being occupied under a heads of agreement, report ‘pending’ for this element.

Format: CodeActive

Owned

ExpiredPending

MeaningThe lease is executed and the term of the lease has not finished. The building or property is owned by the Non-corporate entity.The lease has expired. The property is occupied under a heads of agreement.

Lease start date (E13)

Definition: The date when the current obligation to lease the property began.

Notes: If the property is currently leased under an options clause, the lease start date is when the current option began.

If the property is being occupied on a holdover basis, report ‘expired’ for the lease status.

If the property is currently being occupied under a heads of agreement, report ‘pending’ for the lease status.

References: The lease.

Format: Code[dd/mm/yyyy]

MeaningStart date of current lease obligation.

Lease end date (E14)

Definition: The date when the current obligation to lease the property ends.

Notes: If a non-corporate entity has exercised an options clause, the lease end date is the date the exercised option ends.

Exclude: Options periods that have not be exercised.

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References: The lease.


MeaningEnd date of current lease obligation

Net Lettable Area (E08)

Definition: For leased property, the total Net Lettable Area (NLA) covered by the lease measured in accordance with the PCA: Method of Measurement for Lettable Area.

For owned property, the total NLA of the building measured in accordance with the PCA: Method of Measurement for Lettable Area.

Include: The total NLA in the lease if it is considered accurate. The sum of all types of NLA including office NLA, storage NLA, cafe NLA and

other types of NLA, except car parks.

Exclude: Car parks.

Notes: If the lease does not have an area figure or the lease contains a GLA figure, determine the total NLA in accordance with the PCA: Method of Measurement for Lettable Area.

If the non-corporate entity considers that the NLA recorded in the lease is inaccurate, report the NLA determined by a surveyor, architect or similarly qualified professional.

References: PCA: Method of Measurement for Lettable Area, most recent version; The lease or other relevant documents Surveyor’s report.

Format: Square metres [nn,nnn.nn]

Leased-out area (E09)

Definition: Total area within the reported NLA of the property which is leased-out to another non-corporate entity or another entity, measured in accordance with the PCA: Method of Measurement of Lettable Area.

Include: NLA of the leased-out area as indicated in the sub-lease, MOU, licence or similar arrangement.

Exclude: Arrangements where the non-corporate entity provides workpoints for staff of another non-corporate entity or entity where control of the space is not relinquished.

Areas that are shared with the sublessee.

Notes: This element is used to work out the area that the non-corporate entity does not retain full control of due to sub-letting space.

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If the sub-lease, MOU, licence or similar arrangement does not have a figure, determine the leased-out area in accordance with the PCA: Method of Measurement of Lettable Area.

If the non-corporate entity considers that the area in the sub-lease, MOU, licence or similar arrangement is inaccurate, report the leased-out area determined by a surveyor, architect or similarly qualified professional.

References: PCA: Method of Measurement for Lettable Area, most recent version; Sub-lease or other relevant documents. Surveyor’s report.

Format: Square metres [nnnnnn.nn]

Total non-office area (E10)

Definition: Total of all areas within the reported NLA that meet the definition of non-office area and are not leased-out.

Notes: Measurements of the non-office area can be taken from the physical space or the floor plans, whichever is considered by the non-corporate entity to be the most reliable.

The non-office area in each category must be recorded on the non-office sheet for each property.

Area reported as non-office area needs to fit a category of PRODAC defined non-office area at the point in time of data collection. Area expected to be a non-office area but not used as such must not be included in this element.

Format: Square metres [nnnnnn.nn]

Format: Non-office area Non-office area C – Basement or

inadequate amenity Non-office area D – Police station or

laboratory or hospital etc Non-office area E – Specifically for

operation activity Non-office area F – Public facility Non-office area G – Judicial chambers

and court rooms Non-office area H – Areas specifically for

the Governor-General, Prime Minister, Parliamentarians etc

Non-office area I – Emergency and crisis coordination areas

Non-office area J – Exempt area Non-office area K – Door swing

Square metresTotal of area within the reported NLA that meets the definition for each category of non-office area.

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Workpoints (E11)

Definition: Total number of workpoints within the usable office area of the property at the time of the walk-through.

Traditional office fitout arrangements A workpoint is a desk, enclosed office or a counter where it would be reasonable to expect a person to carry out office work on an ongoing basis.

Flexible workspace or activity-based working fitout arrangements A workpoint is a personal storage container such as a caddy, tray, locker or bag. Personal storage containers are containers in which staff can store all work and personal belongings that would traditionally be stored in a workpoint space such as an under desk cabinet. They are a container that is designated to an individual staff member in the same way a desk is traditionally designated to a staff member.

Include: All workpoints irrespective of whether they are used by uniformed or sworn personnel, contractors, consultants, secondees or employees of another non-corporate entity.

All workpoints irrespective of whether they are shared, used on a part-time basis or used as hot-desks.

Exclude: Workpoints located within the non-office area or the leased-out area of the property.

Places in training and meeting rooms. Desks provided exclusively for short-term access to specialist networks or

resources, such as CabNet, other secure networks or library terminals, and which are smaller than the typical workstation.

Notes: If an office is fitted-out for two or more people, then the office is to be counted as containing two or more workpoints as appropriate.

If a counter is the primary location for office work for two or more people, then the counter is to be counted as containing two or more workpoints as appropriate.

A training or meeting room converted into an office is to be treated as an office.

The walk-through and count of workpoints must be undertaken within one week of 30 September each year.

Format: Workpoints [nnnnn]

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Occupied workpoints (E12)

Definition: Total number of occupied workpoints within the usable office area of the property at the time of the walk-through.

Traditional office fitout arrangements An occupied workpoint is a workpoint that has all essential equipment to do office work, shows signs of life and could reasonably be assumed to be a place where office work is regularly undertaken.Essential equipment is a functional computer, powered monitor, keyboard, mouse, a functional telephone and a chair. If a non-corporate entity intentionally provides workpoints without computers (e.g. for staff who use a laptop or do not require a computer), essential equipment only includes a working telephone and a chair.Signs of life are items on or around the workpoint which indicate that it could not be reallocated to another person. Such items may include a name plate, folders, stationery and papers, photographs and other personal items, or a person working at the workpoint during the count.

Flexible workspace or activity-based working fitout arrangements An occupied workpoint is a personally allocated storage container such as a caddy, tray, locker or bag. It is necessary that the caddy, tray or locker is assigned to each individual in these fitout arrangements.

Include: All occupied workpoints irrespective of whether they are occupied by

uniformed or sworn personnel, contractors, consultants, secondees or employees of another non-corporate entity.

All occupied workpoints irrespective of whether they are shared, used on a part-time basis or used as hot-desks.

Exclude: Occupied workpoints located within the non-office area or the leased-out area of the property.

Workpoints that are being used for storage. These are indicated by the presence of a sufficient amount of items such as boxes, books, files, rubbish etc on and around the workpoint.

All workpoints which are obviously in the process of being packed away or vacated.

All workpoints where there is a reasonable doubt that they are used to undertake office work on a regular basis.

Note: The walk-through and count of occupied workpoints must be undertaken within one week either side of 30 September each year.

Format: Occupied workpoints [nnnnn]

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Green Lease Schedule type (E19)

Definition: Type of agreement between the non-corporate entity and lessor that sets out each party’s role in the achievement of energy efficiency objectives.

Notes: Only code a property as a type of GLS if it is a current Green Lease Schedule, as defined in the Green Lease Schedules Guidance Notes - Energy Efficiency in Government Operations (EEGO Policy).

Format: CodeGLS AGLS BGLS CGLS DOther

Nil

MeaningGreen Lease Schedule, type A1 or A2Green Lease Schedule, type B1 or B2Green Lease Schedule, type C1 or C2Green Lease Schedule, type D1 or D2Another form of energy efficiency agreement currently in placeNo energy efficiency agreement currently in place

Last market review (E20)

Definition: The date the last agreed market review for the lease took effect.

Include: Last market review the non-corporate entity agreed to if it has taken effect, irrespective of whether the review resulted in a change to the rent.

Exclude: Market reviews that the non-corporate entity has not agreed to. Market reviews that have not taken effect. Instances where the opportunity to review to market was forfeited. CPI and fixed rent escalators.

Notes: If there is no provision for a market review in the lease, or if the lease is new and there was no market review undertaken yet, the non-corporate entity is to report the lease start date.


Owned

MeaningDate that the last agreed market review for the lease took effect.

The building is owned by the non-corporate entity

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Non-corporate entity comments – lease (E17)

Definition: Any comments that the non-corporate entity would like to make about the property. Agencies are encouraged to provide comments for any changes to data elements other than E11 Workpoints and E12 Occupied workpoints. Comments on these elements are only requested if the value changes substantially.

Notes: Any information that the non-corporate entity considers relevant about the property. This may include information about refits, whether the property has been affected by machinery of government changes, plans to vacate or sublease the property, reasons for an unusual fit-out density or occupational density. This element may be left blank.

Format: [Text]

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Derived Elements and Performance IndicatorsThe following data elements are derived elements and performance indicators. Non-corporate entities are not required to provide data on these elements. These derived elements are calculated using the data submitted by the entity.

D01: Controlled area

Derivation:For each property:

Net Lettable Area minus leased-out area.

Formula: D01 = E08 – E09

Format: Square metres [nnnnnn]

D02: Usable office area


Controlled area minus total non-office area.

Formula: D02 = D01 – E10

Format: Square metres [nnnnnn]

D03: Ratio of usable office area


Usable office area divided by controlled area.

Formula: D03 = D02 ÷ D01

Notes: A ratio of 1.00 indicates that all of the non-corporate entity’s controlled area is usable office area.

A ratio of 0.80 indicates that 80 per cent of the non-corporate entity’s controlled area is usable office area.

Format: Ratio expressed as a decimal [n.nn]

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D04: Fit-out density


Usable office area divided by workpoints.

Formula: D04 = D02 ÷ E11

Notes: This element is used to work out the average amount of space per workpoint in the usable office area of each property.

The space in this indicator includes the average space provided for the workpoints and the average ancillary space provided in support of the workpoints.

Format: Square metres per workpoint (m2/WP) [nn.n]

D05: Occupational density


Usable office area divided by occupied workpoints.

Formula: D05 = D02 ÷ E12

Notes: This element is used to work out the average amount of space per occupied workpoint within the usable office area of each property.

The space in this indicator includes the average space provided for the occupied workpoints and the average ancillary space provided in support of the occupied workpoints.

Format: Square metres per occupied workpoint (m2/OWP) [nn.n]

D06: Workpoint vacancy


(Workpoints minus occupied workpoints) divided by workpoints multiplied by 100.

Formula: D05 = (E11 – E12) ÷ E11 × 100

Format: Percentage [nn.n]

D07: Lease remaining

Derivation:For each lease:

Lease end date minus [nominal data collection date].

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Formula: D07 = E14 – [nominal data collection date]

Format: Years [yy.yy]

D08: Lease length

Derivation:For each lease:

Lease end date minus lease start date.

Formula: D08 = E14 – E13

Format: Years [yy.yy]

D09: Regional status

Derivation: The postcode (E07) of each property is matched to the remoteness structure of the Australian Bureau of Statistics’ Australian Standard Geographical Classification (ASGC).

Notes: Each property is classified as ‘major city’, ‘inner regional’, ‘outer regional’, ‘remote’ or ‘very remote’.

Where a property’s postcode is not available in the ASGC remoteness classification, it will be manually matched by Finance to the most appropriate available postcode based on proximity.

Reference: Australian Bureau of Statistics (2006) 1216.0 Australian Standard Geographical Classification.

Format: [regional status]

D10: Property size

Derivation: Each property is allocated to a size category based on the controlled area of the property as follows:

D01: Controlled area500 m2 to 999 m2

1,000 m2 to 4,999 m2

5,000 m2 to 14,999 m2

15,000 m2 or more

D10: Property sizesmallmediumlargevery large

Notes: Properties are grouped into size categories to simplify reporting and analysis.

Format: [Property size]

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Documents

Australian Government Property Data Collection Web viewThe following definitions apply for the purposes of the Australian Government Property Data Collection ... (e.g. PMC) or key