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FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS

REGULAR MEETING

FRANKLIN COUNTY COURTHOUSE ANNEX

AUGUST 6, 2013

9:00 AM

AGENDAhe Board of County Commissioners asks that all cell phones are turned off or placed on silent (vibrate) mode. If you would like to

omment on any matter, when recognized by the Chairman, state your name, sign the speaker log, and please adhere to the 3 minute

ime limit. If you plan on distributing any handouts (information) to the Commission, please provide a copy to the Clerk for the officia

ecords.

9:00 A.M. Call to Order

Prayer and Pledge

Approval of the Minutes

Payment of County Bills

9:15 A.M. Department Supervisor ReportHoward NaborsSuperintendent of Public Works

Fonda DavisSolid Waste Director

Nikki Millender- Parks & Recreation

Pam Brownell- Emergency Management Director

Bill MahanCounty Extension Director

Ray Brownsworth- Weems CEO- Hospital Update

9:45 A.M. Bid Opening for Landfill for 1 Closed Door Horizontal Baler

10:00 A.M. Open bids for St. George Island Revetment Repairs

10:15 A.M. Open bids for Bluff Road Widening Project

10:30 A.M. State Housing Initiative Program- SHIP UPDATE- Rev. John Sink

10:40 A.M. State Senate Update- Dan Tonsimiere- Apalachicola River Keepers

10:50 A.M. Marcia Johnson- Clerk of Courts

11:00 A.M. Alan Pierce- Director of Administrative Service

11:15 A.M. T. Michael Shuler- County Attorney Report

11:30 A.M. Commissioners & Public Comments

12:00 P.M. Adjourn For Lunch

1:30 P.M. Public Workshop to discuss Personnel Rules

2:00 P.M. Special Meeting concerning possible adoption of amendments to its Personnel Rules

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REGULAR MEETING


JULY 2, 2013

9:00 AM

MINUTES

Commissioners Present: Cheryl Sanders Chairman, William Massey Vice Chairman, Noah

Lockley, Joseph Parrish, Pinki Jackel

Others Present: Marcia Johnson Clerk of Court, Alan Pierce Director of Administrative

Services, Michael Shuler County Attorney, Michael Morn Deputy Clerk/Board Secretary

Call to Order (9:03 AM)

Chairman Sanders called the Meeting to order.

Prayer and Pledge (9:04 AM)

There was a prayer followed by the Pledge of Allegiance.

Chairman Sanders mentioned the deaths of the 19 Firefighters in Arizona.

Approval of the Minutes (9:05 AM)

Motion by Lockley, seconded by Massey, to approve the Minutes of the June 18, 2013 Regular

Meeting; Motion carried 5-0.

Payment of County Bills (9:06 AM)

Motion by Massey, seconded by Lockley, to approve the payment of the Countys Bills as

presented; Motion carried 5-0.

Department Supervisor Report

Dewitt Polous Interim Superintendent of Public Works (9:06 AM)

Mr. Polous had no action items but stated that the cost of the aggregate shell, which is used for

the repair of County roads, has increased.

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FCBOCC Regular Meeting

July 7, 2013

Page 2 of 14

Mr. Polous discussed the amount of funds in his budget for this item.

The Board, Mr. Polous, and Fonda Davis discussed a specific area that is presenting a problem

with illegal dumping.

Fonda Davis Solid Waste Director (9:08 AM)

Mr. Davis presented his report to the Board.

STORM DEBBY FEMA REIMBURSEMENT:

FOR BOARD ACTION: The Franklin County Finance Office has received the Solid Waste FEMA

reimbursement from 2012 Storm Debby, in the amount of $123,998.00. I respectfully request

that I be allowed to go out on bids to replace needed recycling equipment. New recycling

equipment has not been purchased since Franklin County started up the voluntary recycling

program many years ago.

I am also requesting the Boards approval to purchase a truck for Animal Control.ACTION REQUESTED: Motion allowing me to go out on bids to purchase needed recycling

equipment and a motion approving the purchase of one new Animal Control vehicle from off of

the State bid list.

Motion by Jackel, seconded by Lockley, to allow Mr. Davis to go out for bids to purchase

recycling equipment and to purchase one new Animal Control vehicle from the States bid

list; Motion carried 5-0.

Nikki Millender Parks & Recreation (9:09 AM)Mrs. Millender had no action items.

Chairman Sanders discussed problems with people using the beaches and not removing all of

their items when leaving. She said it is causing problems for the sea turtles.

The Board, Mr. Pierce, and Mrs. Millender discussed this item further.

Chairman Sanders stated the increased problems this action is causing this year versus other

years.

Commissioner Jackel suggested amending the Turtle Ordinance, and discussed possible options.

Commissioner Parrish suggested sending the rental companies a letter explaining why the

Ordinance is being amended.

Motion by Jackel, seconded by Massey, to start the process to amend Turtle Ordinance to

enforce the removal of all items from beaches and send letters to the appropriate parties

informing them of the importance of not leaving items on the beaches overnight; Motion

carried 5-0.

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Alan Pierce Director of Administrative Services Report (9:17 AM)

Mr. Pierce presented the following item from his report.

Item 9 - Energy Efficiency Grant Update As the Board may recall, several weeks ago the County

applied for additional grants to install energy efficient lighting at D. W. Wilson and Vrooman

Parks. Ms Anne Boland with the Office of Energy contacted Mark Curenton late Monday

afternoon and said Franklin County might be receiving a grant to replace the lights on the

baseball fields at Vrooman Park with LED lights. They should know something definite at 5:01

p.m. Monday. If we do receive the grant all the work has to be completed by August 30. In

order to meet the grant deadline the County will have to waive its usual advertising

requirements and just contact all the licensed electricians in Franklin County for quotes on the

project, which could be opened on July 16 and awarded the same day. Board action to accept

the State grant, if awarded, and to waive bid policies because of the deadline imposed by the

grant. (The reason that Vrooman Park was selected was that after talking to Mrs. Nikki

Millender, Parks and Recreation Director, the lights in Vrooman Park are beginning to have

problems and there was not enough money in the grant for both parks. The Board will beshocked at how expensive LED lights are when the quotes are opened.)

Chairman Sanders suggested that the County apply for additional grants for the other parks in

the County.

Commissioner Jackel asked that all appropriate parties are contacted relating to this project.

Motion by Jackel, seconded by Massey, to approve Efficiency Grant and replace lights at

Vrooman Park in Eastpoint; Motion carried 5-0.

Commissioner Lockley asked Mrs. Millender who the Board members should contact if she isnt

available. Mrs. Millender stated that there was no one else to contact.

Pam Brownell Emergency Management Director (9:20 AM)

Mrs. Brownell presented her report to the Board.

Action Items:

Requesting Board approve to advertise for Request for Qualifications for Disaster Debris

Monitoring firms.

Motion by Parrish, seconded by Massey, to approve advertisement for RFQs for Disaster

Debris Monitoring Firms; Motion carried 5-0.

Information Items:

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1. Emergency Management is working on scheduling Community Emergency ResponseTeam (CERT) training with the state for sometime in the near future.

2. Emergency Management is working on scheduling a communications meeting at theEOC, date and time to be determined for this month.

3. The Management Experts and Emergency Management will be conducting a table tophospital shooter exercise at Weems Hospital, July 19, 2013 at 9:00am.

Bill Mahan County Extension Director (9:21 AM)

Mr. Mahan presented the following items from his report.

Franklin - UF IFAS Updates

1) FDA to Begin Using a New Vibrio vulnificus illness Reduction Calculation Annually,beginning in 2013, the observed risk/serving will be used to determine whether states have

individually met the risk/serving standard for each of the three risk periods. During any riskperiod, FDA will only evaluate compliance with that periods risk/serving standard if the

number of attributed illnesses during that period is greater than one. The inability of a state,

based on individual year or cumulative year determinations, to meet the risk/serving

standard(s) will deem that state out of compliance with the NSSP. The state will then be

required to implement additional control measures to meet NSSP risk/serving standards for

the particular risk period(s) in which the standard was not met.

2) Governor and Cabinet Oyster Aquaculture Decision On Tuesday, June 25th, the Governorand Cabinet approved a first of its kind water-column oyster aquaculture leases in Alligator

Harbor. Please see attached, press release.

The Board and Mr. Mahan discussed this item further.

3) Gulf Coast Marine Life Center Meeting On June 24th, I attended a meeting withrepresentatives of the Gulf Coast Marine Life Center, Destin, FL to discuss their plans to

develop state-of-the-art marine finfish, oyster & crab hatcheries, a coastal plants

production facility and a Gulf Marine Life Education Center. The group is partnering with a

number of universities, including UF to assist them in the development of the Center. The

representatives plan to return in the near future to discuss their plans with SMARRT.

4) SMARRT Meeting I attended the June 24th meeting of SMARRT. Leo Lovel from SpringCreek Oyster Company & Spring Creek Restaurant attended the meeting along with Bob

Ballard, Executive Director of Tallahassee Community Colleges Wakulla Environmental

Institute to discuss oyster leases in Alligator Harbor oyster lease and their plans to get

approval from the Governor and Cabinet to have water-column oyster aquaculture leases.

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5) FL Sea Grant Oyster Aquaculture Workshop Planning With all the current oysteraquaculture proposals being discussed FL Sea Grant (Karl Havens, Chuck Adams, Leslie

Sturmer and I) have been planning to present an oyster aquaculture workshop. At this

time, no date has been set.

6) Biennial ISSC Meeting ScheduledThe 2013 Biennial Meeting of the Interstate ShellfishSanitation Conference (ISSC) will be held October 26 November 1, 2013, at the St. Anthony

Hotel in San Antonio, Texas. The early registration fee (prior to September 15th) is $520.

7) Sea Turtle Lighting & Disorientation Workshop The workshop held on June 19th at the St.George Island Fire Station went very well and the FL Fish & Wildlife Commission staff was

very pleased. Kelly Roberts with FWC can down from Tallahassee to co-teach the program.

Kelly commented after the program on how pleased she was with the turn-out and

participation. She said that she has done county-wide programs and had five people show

up, so to have 12 people from one beach show up was wonderful. Kelly and I are already

discussing future activities.

Ray Brownsworth CEOWeems Hospital Update (9:27 AM)

Mr. Brownsworth stated that he will only submit Item 8 for Board action today and will discuss

the other items at the next Meeting.

8. 800 MHz Radios Earlier this year we were approved by the Board of Directors and

the County Commissioners to upgrade our radios for narrow banding. The amount approved

was approximately $69,000. At that that time, we noted this was merely to comply with federal

requirements and that in the future it would be necessary to spend additional funds to minimizegaps in our coverage area, provide for a stronger clearer signal and to provide for cross agency

communication. As a follow up to the approval and at the request of both boards, we have

performed additional research into the 800 MHz radios that various agencies use in the area

and statewide. For an additional $20,000, we can meet federal guidelines for narrow banding,

maintain our existing capacity in the event of disaster and upgrade to 800 MHz. The 800 MHz

units have been tested by our EMS staff and provide a clear and strong signal all the way to

Tallahassee. There are some gaps remaining in our coverage area but they are less than the

current system. Addition towers are scheduled to be added in our region to reduce the gaps

even further. The units have the capability of being programmed in the future to allow

communication with other agencies as they likewise upgrade their systems. We have tried to

facilitate a meeting with other agencies to provide for agreement on equipment and purchasingbut have been unsuccessful to date. It is therefore in our best interest and that of our patients to

put in place a system that will take us 4-5 years into the future until such a collaborative

approach can be realized and providing for equipment that could be easily programmed until

such time.

The Board discussed and the source of the funds was verified.

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Commissioner Jackel wanted to verify that the vendor that will be used is the same one that the

Board previously selected. Mr. Brownsworth stated that it was the same vendor.

Motion by Lockley, seconded by Parrish, to approve upgrading to narrowband and upgrading

radios to 800 MHz in the amount of $89,000; Motion carried 5-0.

Greg Preble Preble-Rish SGI Pier Update (9:32 AM)

Greg Preble, of Preble-Rish, gave an update on the Pier Project and stated that the project will

not be completed until the beginning of September.

Mr. Preble explained a problem with the pylons and provided some possible options. He asked

for Board action on a change order to resolve this situation.

Commissioner Lockley wanted to be sure that no vehicles would be driven on the fishing pier;

Mr. Preble stated that only emergency type vehicles will be able to drive on it.

Commissioner Jackel commented on the problems with the delay of the project completion andthe economic impact it is having on the merchants on St. George Island. She asked that Preble-

Rish stays on top of the contractor to get the project completed as fast as possible.

Mr. Pierce explained the funding source for the project and discussed how the repaired area

will look.

The Board discussed this item further.

Motion by Jackel, seconded by Massey, to approve change order for the St. George Island Pier

Project; Motion carried 5-0.

Marcia Johnson Clerk of Courts Report (9:43 AM)

Mrs. Johnson had no items.

Amend Agenda

Motion by Lockley, seconded by Massey, to amend the Agenda to move the Superintendent

of Public Works interviews to 11:00 AM; Motion carried 5-0.

Alan Pierce Director of Administrative Services Report

Mr. Pierce presented his report.

1- Inform the Board that the Governor and Cabinet did approve the use of the entire water

column on an Alligator Harbor lease to see if the lease holder can grow oysters using a

suspended growing system.

This item was discussed earlier in the Meeting.

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2- Inform the Board that Sheriff Mock responded to the Boards letter of concern on littering.

Sheriff Mock says he feels the same way and he will direct his staff to do their part.

3- Board action to seek a waiver of an $11,000 DEP fee for the permit the county is seeking on

rebuilding the section of revetment just east of Tom Roberts Road on Alligator Point. The waiver

will reduce the fee to $100.

Motion by Parrish, seconded by Jackel, to approve to seek a waiver of an $11,000 DEP fee for

permit to rebuild section of revetment east of Tom Roberts Road on Alligator Point; Motion

carried 5-0.

4- Inform the Board that Ms. Switzer, SHIP Director, that Franklin County will be getting

$350,000 of SHIP funds. The state is slightly behind in releasing the funds so they will not get

here before July 15. The state has put a new mandate on the use of the program funds- 20% of

the funds now must be used on housing for the disabled. Ms. Switzer and the SHIP Committeeare working on a strategy to implement that requirement and when it is developed they will

present it to the Board for adoption.

5- A gentleman, by the name of Mr. Herbert J. Kuntry Carter is trying to get recognition for a

form of music he is calling Dixie Phonics. He is asking the Board adopt a Proclamation

identifying July 2, 2013 as Dixie Phonics Day and commend Mr. Carter for elevating and

developing this distinct musical style. Gulf, Leon, and Wakulla counties have already adopted

same Proclamation. It is Mr. Carters goal to get every county in the Florida Panhandle to adopt

this Proclamation. The style of music is known elsewhere as Texas Swing. Board action.

Motion by Parrish, seconded by Lockley, to adopt a proclamation declaring July 2, 2013 as

Dixie Phonics Day; Motion carried 5-0.

6- Committee ranking for CEI Consultants for Bluff Road resurfacing project. Even though the

county advertised in a paper of regional circulation, there were only two applicants, Preble-Rish

and Southeastern Consulting Engineers. The committee recommends Preble-Rish. Board action.

Motion by Lockley, seconded by Parrish, to approve recommendation of Preble-Rish as the

CEI Consultants for the Bluff Road Resurfacing Project; Motion carried 5-0.

7- Inform the Board that we will be opening bids for the Bluff Road Resurfacing on August 6.The project is in the final design by Jacobs Engineering. The county had asked for DOT review of

two local issues- a STOP sign at 24th

St, and a cross drain at about 23rd

St. Because of the curve

in the road the intersection does not meet the DOT standards for sight distance so there will not

be a STOP sign as part of the project. There should be some extra markings warning of the

dangerous curve. There will be a cross drain at 23rd

to help with drainage.

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In general, the project will widen the road driving lanes by 2 feet, and then will have 5

foot paved shoulders. The project will stabilize the large drainage ditch that goes under Bluff

Road. Once the project makes the turn at the cemetery all the work will be on west side of the

road so that project will maintain the grassed separation between the road and the existing bike

path.

The Board and Mr. Pierce discussed possible funding sources to cover the ditch at this location.

8- Preble-Rish as engineers on Alligator Point Multi-Use Path.

Motion by Lockley, seconded by Jackel, to sign contract approving Preble-Rish as engineers

for the Alligator Point Multi-Use Path; Motion carried 5-0.

Item 9 - Energy Efficiency Grant Update As the Board may recall, several weeks ago the County

applied for additional grants to install energy efficient lighting at D. W. Wilson and Vrooman

Parks. Ms Anne Boland with the Office of Energy contacted Mark Curenton late Mondayafternoon and said Franklin County might be receiving a grant to replace the lights on the

baseball fields at Vrooman Park with LED lights. They should know something definite at 5:01

p.m. Monday. If we do receive the grant all the work has to be completed by August 30. In

order to meet the grant deadline the County will have to waive its usual advertising

requirements and just contact all the licensed electricians in Franklin County for quotes on the

project, which could be opened on July 16 and awarded the same day. Board action to accept

the State grant, if awarded, and to waive bid policies because of the deadline imposed by the

grant. (The reason that Vrooman Park was selected was that after talking to Mrs. Nikki

Millender, Parks and Recreation Director, the lights in Vrooman Park are beginning to have

problems and there was not enough money in the grant for both parks. The Board will beshocked at how expensive LED lights are when the quotes are opened.)

This item was discussed earlier during the meeting.

10 - Dan Tonsmiere - Board action to approve resolution.

Mr. Tonsmiere stated that he and Betty Webb were representing the Apalachicola Caucus of

the ACF Stakeholders. He explained that for the past 5 years their effort has been to develop a

sustainable water management plan for how to allocate the water throughout the entire basin

on an equitable basis. He stated that this request was coming from the Riparian County

Stakeholder Coalition as the body of the six counties asking the Governor to support the use ofa portion of the $500,000. Mr. Tonsmiere stated that they were seeking the support of a

specific resolution from each county to present to the Governor.

Chairman Sanders suggested that Mr. Tonsmiere ask for the entire $500,000 as she would

prefer that his organization do the study rather than the North West Florida Water

Management District.

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Page 9 of 14

Mr. Tonsmiere stated that there was a limited time period and it would be difficult to spend the

entire $500,000. He stated that this would give a good representation of the Bay in the

sustainable water management plan.

Chairman Sanders and Mr. Tonsmiere discussed the funding amount further.

Commissioner Parrish stated that Mr. Tonsmiere would stand a better chance in getting a

smaller amount rather than the entire $500,000 and also discussed this matter further.

There was more discussion on this matter between Mr. Tonsmiere and the Board.

Motion by Parrish, seconded by Jackel, to approve Resolution; Motion carried 5-0.

Mr. Tonsmiere also provided the budget request for the RCSC.

Chairman Sanders recognized Warden Chris Atkins.

Warden Atkins informed the Board that the State is closing the Bay City Work Camp. He

introduced other Department of Corrections officials that came with him. He explained that

this closure is due to budgetary restrictions. He stated that the work-squad services will not bestopped but he does realize that transportation will have to change.

Based on the Chairman's inquiry, Warden Atkins stated that there won't be any job reductions

and, in fact, there will be opportunities for additional jobs.

Commissioner Lockley asked about the ownership of the property.

Commissioner Jackel asked Attorney Shuler to research a possible reverter clause related to the

property.

The Board commented on the economic problems this closure will cause.

Warden Atkins stated what is being done to assist some of those who are being affected by this

closure.

Commissioners Parrish and Lockley stated their displeasure with the closing of this facility.Chairman Sanders thanked the Warden for coming, even though he delivered bad news for the

County.

Recess (10:13 AM)

Chairman Sanders called for a recess.

Reconvene (10:21 AM)

Chairman Sanders reconvened the Meeting.

Public Hearing Flood Plain Ordinance (10:21 AM)

Alan Pierce discussed and explained the new Flood Plain Ordinance.

Chairman Sanders opened the floor for public comments.

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Alan Feifer, Alligator Point Taxpayers Association, expressed some concerns with the new

Ordinance.

Mr. Pierce stated that the concerns expressed are due to the maps that are required by the

Federal Government. He stated that the new maps will be adopted in February of 2014.

Mr. Feifer discussed the possibility of a secondary market for flood insurance that might benefit

Franklin County.

Rachel Ward, Flood Plain Administrator/Manager, stated that one of the changes in the

Ordinance is the issuance of Flood Management Permits. She stated that her department is

working to incorporate that into the review process.

Motion by Lockley, seconded by Parrish, to adopt new Flood Plain Ordinance; Motion carried

5-0.

Mr. Pierce asked for Board action to adopt a Resolution that includes the fee schedule.

Motion by Lockley, seconded by Massey, to adopt a Resolution that includes the fee schedulefor the Flood Plain Management Permit fee; Motion carried 5-0.

Public Hearing Amend Height Limit in Zoning Code (10:33 AM)

Mr. Pierce explained the amendment to the current Ordinance. He explained that the height

limitation will remain at 35 feet but this will give the homeowner an option to receive rate

reductions according to the height of their new home. Rachel Ward provided additional

information.


Cliff Butler provided information based on his experience. He suggested that the Board

consider expanding beyond the 3 feet for flood insurance reductions.

Commissioner Parrish stated that he also had the same question and explained, but wanted the

height cap to be maintained at 47 feet.

Ms. Ward addressed the comments and stated that she understands the concerns.

Commissioner Lockley agreed with Commissioner Parrish and Mr. Butler.

Mr. Pierce stated that his interpretation of the ordinance will allow for additional height above

the 3 feet for flood insurance reductions.

Motion by Parrish, seconded by Lockley, to approve to amend height limit in zoning code;Motion carried 5-0.

Public Hearing C-4 Re-Zoning on St. George Island (10:46 AM)

Mr. Pierce explained the rezoning request for Lots 1 5, Block 9 on St. George Island from C-2

to C-4, which is a mixed use zone.

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Mary Lou Short, a resident and business owner on St. George Island, was in support of the

rezoning and explained why she was in favor of approval.

Heath Galloway, of Galloway Construction, presented a copy of the proposed project to the

Board and discussed with the Board.

Mr. Pierce discussed the limitations of commercial development on St. George Island.

Board members commented on this request.

Mason Bean, of St. George Island, stated that more planning is necessary and didn't like the

zoning proposal.

Travis Stanley stated that there isn't a demand for commercial ventures on St. George Islandand was in favor of this re-zoning request.

Commissioner Jackel stated that she did get some comments from people who were opposed

to the re-zoning but most were in favor. She agreed that a vision is needed for St. George

Island but because of the location of the lots and some of the other problems discussed, such

as infra-structure; she was in favor of this request. She discussed some of the vacant

commercial buildings on St. George Island, and other problems for commercial ventures.

Commissioner Jackel spoke in favor of mixed use. She asked the contractor to contain any

storm-water issues for this project.

Motion by Jackel, seconded by Massey, to approve rezoning request from C-2 Commercial

Business to C-4 Commercial Mixed Use for Lots 1 5, Block 9, Unit 1 on St. George Island;

Motion carried 5-0.

T. Michael Shuler County Attorney Report (11:07 AM)

Attorney Shuler had no report for the Board.

Commissioners & Public Comments (11:07 AM)

Commissioner Jackel commented on the current Oyster Harvesting season which is SundayThursday. She stated that she would like to have FWC change the season to Monday Friday,

which would allow harvesters the opportunity to attend church.

The Board discussed reasons for current harvesting days.

Howard Reeder, an Oyster Dealer, stated that he sells more oysters during the weekend than

he does throughout the week. He stated that he would like to attend church.

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Motion by Jackel, seconded by Massey, to send FWC and DACS a letter requesting a change of

dates for Oyster Harvesting; Motion carried 5-0.

Chairman Sanders asked for a vote of confidence for Tonia Chisholm as Assistant Library

Director in Carrabelle.

Motion by Jackel, seconded by Lockley, to approve a letter of a Vote of Confidence in support

of Tonia Chisholm as Assistant Library Director in Carrabelle; Motion carried 5-0.

Alan Feifer, of Alligator Point Taxpayers Association, read a letter from an Alligator Point

resident about trash problems there.

The Board agreed that this is a hard problem to solve and discussed the same issues throughout

the County.

Mr. Feifer suggested a warning sign when entering Alligator Point.

Mr. Pierce discussed some of the problems.

Commissioner Lockley and Mr. Feifer discussed some of the problems with getting informationon who is creating the trash problems.

The Board discussed issues in other parts of the County.

Commissioner Jackel stated that she is in favor of mandatory garbage pickup for the entire

County.

Chairman Sanders asked Mr. Feifer to discuss this problem with residents in Alligator Point and

come back to the Board.

Mr. Feifer asked about the format for the upcoming budget workshops and the thoughts of the

Commissioners going into the budget workshops.

Chairman Sanders stated some of the issues the Board is looking at with the budget.

Recess (11:26 AM)




Interviews Superintendent of the Road Department (11:33 AM)

Chairman Sanders stated that the Board would start the interviews for the Superintendent ofthe Road Department.

Dewitt Polous

Based on questions from Commissioners, Mr. Polous stated that he has been working for the

county for at least 21 years. He said he has done a little bit of just about everything at the

County Landfill, Road Dept. and Mosquito Control. He stated some of his experience with

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equipment and mosquito control supplies. Mr. Polous stated that he has been a supervisor for

13 years and has good budget and computer skills. He stated that he has not had any

complaints against him during his position as Interim Superintendent of Public Works.

Commissioner Jackel commended Mr. Polous on his work throughout the years, especially with

his interim service as Asst. Superintendent of the Road Department.

Commissioner Parrish also commended Mr. Polous on his service with the Road Dept. and

Mosquito Control.

Mr. Polous spoke about his service as Interim Superintendent. He explained how the Dept. has

been short on employees but said all of the employees have stepped up and done a good job.

Chairman Sanders and Mr. Polous discussed the availability of work squads with the Road Dept.

Mr. Pierce commented on possible options to solving this situation.

Chairman Sanders suggested a meeting with her, Mr. Pierce, and the Dept. of Corrections

officials on this matter.

The Board discussed possible options to the inmate transportation problem.

Mr. Polous discussed an option to use inmates in zones rather than the current way of using the

inmates.

Howard Nabors

Mr. Nabors stated that he has been employed with the County for over 26 years. Based on

questions from Commissioners, Mr. Nabors stated some of his work history with the County

said he doesnt have too much experience with budgeting or computers but is willing to learn.

He stated his experience with operating equipment.

Commissioner Jackel thanked Mr. Nabors for applying and thanked him for all of his work with

the County throughout the years.

Commissioner Parrish and Mr. Nabors discussed his ability to supervise and work with the other

employees at the Road Dept. They also discussed Mr. Nabors experience with operating theequipment and training others to operate the machinery.

Commissioner Jackel and Mr. Nabors discussed his supervisory experience.

Mr. Nabors stated that he is capable of serving as the Superintendent and has no problem with

a 6 month probationary period.

Chairman Sanders and Mr. Nabors discussed his ability to work with the other Road Dept.

employees.

Commissioner Jackel askedif both applicants meet the requirements of the job descriptionand

Attorney Shuler discussed some of the requirements.

Motion by Lockley, seconded by Parrish, to appoint Howard Nabors as Superintendent of

Road Department; Motion carried 3-2, Jackel and Massey opposed.

The Board discussed the proposed salary for Mr. Nabors.

Motion by Lockley, seconded by Parrish, to approve salary set as $45,000; Motion carried 5-0.

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Commissioner Jackel asked about compensation for Mr. Polous for the time he served as

Interim Asst. Supervisor.

The Board discussed this suggestion and talked about job classification.

Motion by Jackel, seconded by Massey, to have Mr. Pierce calculate the amount of time that

Mark Curenton, Fonda Davis, Howard Nabors, Dewitt Polous served as Interim Supervisors in

their Departments and report back to the Board with the information; Motion carried 5-0.

Nikki Millender, Supervisor of Parks & Rec., stated that she only received a $2,500 raise when

she was promoted to the Department Head of Parks & Rec.

Chairman Sanders discussed rate of pay versus the amount of years of service for the different

County department supervisors.

The Board discussed this matter further.

Motion by Jackel, seconded by Massey, to adjust all Department Heads to $45,000 set salary;Board decided to address this action during the Budget Workshops and Public Hearings.

Adjourn (12:13 PM)

There being no further business, Chairman Sanders adjourned the Meeting.

_____________________________

Cheryl Sanders, Chairman

FCBCC

Attest:

_____________________________

Marcia M. Johnson, Clerk of Courts

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REGULAR MEETING


JULY 16, 2013

9:00 AM

MINUTES

Commissioners Present:Cheryl Sanders Chairman, William Massey Vice Chairman, Pinki

Jackel, Noah Lockley, and Joseph Parrish

Staff Present: Marcia Johnson Clerk of Court, Alan Pierce Director of AdministrativeServices, Michael Shuler County Attorney, Michael Morn Deputy Clerk/Board Secretary

Call to Order (9:03 AM)

Chairman Sanders called the Meeting to order.

Prayer and Pledge (9:04 AM)

There was a prayer followed by the Pledge of Allegiance.

Chairman Sanders apologized for a statement she made at the July 2, 2013 Meeting.

Approval of Minutes (9:06 AM)

There were no Minutes presented for approval.

Payment of County Bills (9:06 AM)

Motion by Massey, seconded by Lockley, to approve payment of the Countys Bills as

presented; Motion carried 5-0.

Department Supervisors Report

Howard NaborsSuperintendent of Public Works (9:06 AM)

Mr. Nabors had no action items for Board approval.

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July 16, 2013

Page 2 of 17Mr. Nabors gave an update on conditions throughout the County based on all of the recent

rain. He also stated that because of the state inmates being reassigned temporarily to the new

jail his projects and work has been delayed.

Chairman Sanders and Mr. Nabors discussed employees certifications in their current positions

and also discussed the starting salary for employees.

Commissioner Jackel and Mr. Nabors discussed advertising for his assistant. They also

discussed an employee who isnt supervising any inmates.

Commissioner Jackel stated that there are locations in Eastpoint and St. George Island that

need to have the grass cut on the shoulders of the road.

Fonda Davis Solid Waste Director (9:13 AM)

Mr. Davis had no action items.

Commissioner Jackel discussed Mr. Daviss current work schedule, which is Monday through

Thursday. Commissioner Jackel expressed her concerns with this schedule and asked the Board

to consider whether or not this is the best schedule for the Director of the Solid Waste

Department.

Commissioner Parrish asked for a clearer understanding of what direction this discussion should

go for Mr. Daviss work schedule. He made suggestions for handling emergency situations in

Mr. Daviss absence.

Commissioner Lockley stated that he didnt see a problem with Mr. Daviss hours remaining as

scheduled.

Motion by Jackel, to approve department supervisors working any shift; Motion failed for a

lack of second.

Motion by Massey, seconded by Parrish, to approve Mr. Davis to continue with a 4 day work

week, but leave on his County phone when he is off, except for vacation time; Motion carried

4-1, Jackel opposed.

Commissioner Massey said a decision is needed for Mr. Leonard Brannans employment since

he can only perform light duty job duties. Mr. Davis explained how light duty positions work

within his department.Attorney Shuler asked for the opportunity to discuss this situation further with Mr. Davis and

gather more information.

The Board and Attorney Shuler discussed this issue further.

Motion by Parrish, seconded by Massey, to direct Attorney Shuler to meet with Mr. Davis

concerning Leonard Brannans employment; Motion carried 5-0.

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July 16, 2013

Page 3 of 17Nikki Millender- Parks & Recreation (9:29 AM)

Mrs. Millender presented her report.

1. For Board Action: On Monday, July 8th I and Commissioner Sanders traveled toBrooksville Florida to support the Franklin County Debs and Belles Softball Teams which both

had advanced on to play Monday for the Dixie Youth Softball Florida State Champs. The Belles

got put out on Monday and brought home Second Place Trophy. The Debs swept through the

tournament without a loss and are brought back home the title Florida Dixie Debs State

Champions. Not only did the Debs bring home the title State Champs but they also captured the

Sportsmanship Trophy. This is a Great accomplishment for this group of young ladies. The Debs

are now headed to the World Series as Team Florida to compete in the World Series which is

being held in Alexandria Louisiana starting August 2nd

and they need to raise $20,000 to

$25,000 to cover the expenses for their trip. Anyone wishing to make a donation can do so at

any Centennial Bank location. At this time I would like to ask the board for approval to

contribute $5,000 to the Franklin County Dixie Debs.

REQUESTED ACTION: Approval to contribute $5,000 to the Franklin County Dixie Debs

The Board and Mrs. Millender discussed all of the All Star teams from Franklin County.

Motion by Parrish, seconded by Massey, to approve contribution of $5,000 to the Franklin

County Dixie Debs to go to the World Series; Motion carried 5-0.

Mrs. Millender discussed a list of needed improvements for County recreational facilities that

she distributed to the Commissioners.

Pam Brownell- Emergency Management (9:32 AM)Mrs. Brownell had no action items.

Action Items: None

Information Items:

The Emergency Management office attended the Emergency Management assistanceCompact (EMAC) webinars on July11, 15, 2013.

The Emergency Management office met with Phil Worley to go over and finalize thecounty debris plan so he can submit it to the State and FEMA for review.

Emergency Management attended the North Florida Domestic Security Task Forcemeeting held in Tallahassee on July12, 2013.

There is a communications meeting scheduled at the Emergency Management Office forJuly 17, 2013 at 10:00am.

There is a table top hospital shooter exercise scheduled for July 19, 2013 starting at9:00am at Weems Memorial hospital.

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July 16, 2013

Page 4 of 17 Pam Brownell will be attending the Midyear Florida Emergency Preparedness

Association conference from July23-26, 2013 at Clearwater, Florida. This is part of the

scope of work for our State and Federal grants.

Commissioner Parrish asked Mrs. Brownell to find out when Williams Communications will fill in

the signal gaps that exist in the County. He stated that he expects improvements with the

signal gaps. He stated that these issues should be answered at the next communication

meeting.

Commissioner Massey and Mrs. Brownell discussed an upcoming emergency exercise.

Bill Mahan- County Extension Director (9:36 AM)

Mr. Mahan presented the following items from his report.

Franklin - UF IFAS Updates1) Board action/direction requested - FWC Sea Turtle Grant ProposalWe received an email

from Dr. Robbin Trindell with FWC reporting that our Deep Water Horizon Restoration Phase

II Project, Restoring the Night Sky proposal was reviewed by FWC & DEP and well received.

Our proposal has been approved for funding pending the completion of a few minor

revisions/additions that FWC & DEP requested. As part of the proposal, the County was

approved to hire a part-time, seasonal Code Enforcement employee. Direction from the

Board.

Commissioner Jackel, Mr. Pierce, and Mr. Mahan discussed a letter that should be sent to

the rental companies about leaving equipment on the beach and the possibility of itinterfering with the sea turtles.

The Board agreed that there should be a meeting with all rental companies throughout the

County on this matter to discuss solutions before Attorney Shuler proceeds with an

amendment to the current Sea Turtle Lighting Ordinance.

The Board, Mr. Pierce, and Mr. Mahan discussed this matter further.

2) Board action/direction requested - DACS Oyster Aquaculture Plans Last week duringdiscussions with FL Department of Agriculture and Consumer Services about oyster

aquaculture I was informed that they plan to take a request to the FL Board of Trustees of

the Internal Improvement Trust Fund Sovereignty Submerged Lands to approve oysteraquaculture leases in Apalachicola Bay (the old Oyster Aquaculture Units Hwy 65, SGI Unit

4, Four Mile & Nine Mile). Please see attached map.

Shannon Hartsfield, President of Franklin County Seafood Workers Association, provided

additional information on this matter, and stated that there are a lot of potential problems

with this plan. He stated some of the problems with the State making decisions that is not

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July 16, 2013

Page 5 of 17good for the Bay and that more local input is needed. He said that some of the closed

places are areas that people other than oystermen use.

Chairman Sanders expressed concerns with oystering and clamming areas.

Commissioner Parrish discussed problems with the administrators in the Dept. of

Agriculture not knowing enough about the Bay and the industry and suggested that some of

the issues discussed today are presented at the SMARRT meeting on July 29th

.

The Board discussed this matter further.

Mr. Mahan asked that the Board forward him any questions that they would like to have

presented at the meeting.

Mr. Hartsfield mentioned that the FCSWA had a list of questions to present and suggested

the Commissioners might want to add to them.

3) UF Oyster Recovery Team Oyster Aquaculture Q & A Session The Franklin County SMARRThas requested that the UF Oyster Recovery Team have an Oyster Aquaculture Q&A Session

to answer questions the members have about oyster aquaculture. The Oyster AquacultureQ&A Session will be held on July 29

thfrom 3:00 5:00 PM at the Apalachicola Community

Center at 10-Foot Hole. The UF Oyster Recovery Team has asked the SMARRT to provide a

list of questions ahead of time so the Recovery Team can research the questions if needed. If

the Board has any questions, please give them to me and I will add them to the list.

Chairman Sanders recognized one of Mr. Mahans associates from the University of Florida that

was in the audience.

Mr. Mahan informed the Board of an upcoming meeting based on a handout he distributed.

Ray Brownsworth - Weems CEO - Hospital Update (10:01 AM)

Mr. Brownsworth covered items on his CEO report that he didnt address at the last Meeting.

1. Clinic renovation options Several companies were asked to assist Weems in

developing budget figures. Adams Consulting Group which provided the hospital valuation for

HB711 was the only firm which responded by figures. This was discussed at the June Hospital

Board meeting. The original intent was to provide for additional exam rooms within nearby

clinic space (Annex) and thus allow for additional providers. This unfortunately, would invoke

upgrades within the building to comply with various regulations such as ADA due to the

initiation of renovations. Instead, by using the existing space in its current configuration and byusing providing like services from the prior occupancy, this can be avoided. Jim Bachrach will

lead a work group to evaluate the necessary renovations to the Annex and work with me on

getting a budget estimate and soliciting bids.

2. Clinic Operations Ginny, Becky, and Nicole have been providing a detailed evaluation

of how things are being done at the clinic resulting in a lot of discovery. Robb Moss and staff

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July 16, 2013

Page 6 of 17from TMH will have performed an operational assessment of the clinics providing us with insight

into how to structure the clinics for both performance and quality care in the near future. With

the assistance of these three as well as James Roberson, I am directing changes in policy,

practice and processes. Part of this will be the expected productivity of both practitioners and

staff as relates to staffing and productivity.

Specific focus is being given to timeliness of chart completion and billing. The current clinic

software system is cumbersome and will be replaced with the installation of the new hospital

computer system. This will aide in charting, billing and revenue management.

Recent reports from the current software have raised some concerns about open charts, billing

and accounts receivable. Discussions with staff and further review question to usefulness of the

data as it appears that the A/R and chart status needs to be cleaned up. Therefore, we are more

current on billing that it would first appear.

3. MammographySeveral informational emails have been distributed on the status of

our mammography machine. In summary, the film processor for the current machine has gone

out and will cost $8,000 to fix. Since October 2012, we have only done 20 mammos withnumerous months having no procedures performed. This drop off is due to the advantage of

digital imaging verses our analogy (film) imaging. Fixing the processor would not do anything to

increase our volumes and would waste the money.

Instead it makes sense to put the money toward a used digital unit. This has been discussed as a

strategy in previous board meetings and I referenced seeking funding from a foundation or

grant. Our foundation has chosen to continue raising funds for an ultrasound machine. I

recommend that we continue to seek options related to the provision of digital mammography

and pair it with our bone densitometry machine for womens services. Jeanne Sorrel is currently

seeking pricing on a used machine and the availability of mobile services. If mobile services are

available, it makes the most sense to begin with it to build volumes and then purchase a usedmachine later.

4. IT ContractEarlier this month, I provided BlueManta, our prior IT vendor, with 30

days notice of termination of the contract. This was due to concerns about their responsiveness

to our requests and a failure to adequately provide for business continuity services. Based on

BlueMantas response, I advised them that for the remainder of their contract their services

would not be required. After such a change, it is typical to reset system security controls and

access. This has been performed related to this event.

Concurrently, I have engaged Eagle Tree Technologies for an interim service agreement to

provide IT services. Michael Schuler was consulted as part of the action with BlueManta and has

reviewed a contract for month to month services with Eagle Tree Technologies. Input from theBoard of Commissioners and Hospital Board of Directors will be sought related to a longer term

agreement and the proper selection process.

Motion by Jackel, seconded by Massey, to recommend the Hospital Board go out for RFPs for

IT services; Motion carried 5-0.

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Page 7 of 175. CFO search I made a recommendation to the Hospital Board on the selection and

hiring of a new hospital CFO. The recommendation was accepted and employment terms have

been approved. At the time of writing this report, we were in process of making an offer and

have not received a response from the candidate yet. It is my preference to wait until the offer

has been accepted to announce the person selected. We were fortunate in that both of the final

candidates were of exceptional quality, work history and had excellent references.

6. Recognitions See Below

Hello All,

I spoke with a customer today and he was very appreciative of how his family was assisted

today with signing up for Kidcare and all of the other Medicaid services. He was raving at how

wonderful the program is and the assistance that they received. I told him that I would thank

the staff on his behalf. Please share with your staff. Thank you all!!

Best of Health, David

I would just like to reinforce the comments of our patient. I would like to extend to

everyone at Weems my sincere thanks and gratitude to the excellent and fantastic care that Ireceived at our hospital, I could not have received better care anywhere, and yes; the food was

great. Thanks for saving my life! Doctor C

7. Pre-Construction Activities We continue to meet with the Adams Consulting Group

and TRO Architecture on activities that must precede any USDA application. On June 27 and 28,

2013, I met with representatives from TRO Architectural firm and Adams Consulting Group to

discuss and prepare information needed to determine the scope of expected construction and

renovations and for the USDA loan. They are developing three plan scenarios which tie into the

dollar figures provided for in the Debt Capacity Study.

To provide more contexts on this, we had a debt capacity study performed to make a high levelevaluation of whether or not Weems would be able to fund construction for a

replacement/renovated hospital based on our revenues and expenses. Due to the cost

reimbursement aspect of critical access hospitals, it is possible for Weems to afford a larger

capital investment that allow for by our current volumes and revenues. This is because we are

reimbursed at cost for Medicare and Medicaid which represents about 50-60% of our volume.

Having determined at a high level that it is feasible to build a new/renovated hospital, we now

need to conduct a more detailed analysis. The Hospital Board has approved the authorization of

a Feasibility Study with a cost of $50,000. This will be presented to the County Commission for

consideration and action.

The study is required by the USDA which previously had been selected as our funding source.

Due to the time since our original application, a new application along with the feasibility studyand opinion letter will be required.

The cost for this is $50,000 can be paid for from the Healthcare Trust Fund as pre-construction

activities.

Commissioner Jackel and Mr. Brownsworth discussed a less expensive option since this report

has been done before by the same company.

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July 16, 2013

Page 8 of 17Commissioner Lockley asked how long these reports are valid and he was told about 1 or 2

years.

Commissioner Parrish and Mr. Brownsworth discussed the ability to move forward with this

project so this report wont be needed again in the future.

Mr. Brownsworth discussed options for moving forward with the project.

Commissioner Jackel stated that too much funding is being spent on planning and evaluation

instead of moving forward with the project.

Commissioner Lockley and Mr. Brownsworth discussed the possible amount of beds after the

project is completed.

Commissioner Jackel and Mr. Brownsworth discussed the possibility of building a new facility

and then connecting it to the current facility.

Mr. Brownsworth discussed the renovation cost for the new clinic.

Motion by Jackel, seconded by Massey, to approve $50,000 for feasibility study for pre-

construction of the new Hospital; Motion carried 5-0.

8. 800 MHz Radios Earlier this year we were approved by the Board of Directors and

the County Commissioners to upgrade our radios for narrow banding. The amount approved

was approximately $69,000. At that that time, we noted this was merely to comply with federal

requirements and that in the future it would be necessary to spend additional funds to minimize

gaps in our coverage area, provide for a stronger clearer signal and to provide for cross agency

communication. As a follow up to the approval and at the request of both boards, we have

performed additional research into the 800 MHz radios that various agencies use in the area

and statewide. For an additional $20,000, we can meet federal guidelines for narrow banding,

maintain our existing capacity in the event of disaster and upgrade to 800 MHz. The 800 MHz

units have been tested by our EMS staff and provide a clear and strong signal all the way toTallahassee. There are some gaps remaining in our coverage area but they are less than the

current system. Addition towers are scheduled to be added in our region to reduce the gaps

even further. The units have the capability of being programmed in the future to allow

communication with other agencies as they likewise upgrade their systems. We have tried to

facilitate a meeting with other agencies to provide for agreement on equipment and purchasing

but have been unsuccessful to date. It is therefore in our best interest and that of our patients to

put in place a system that will take us 4-5 years into the future until such a collaborative

approach can be realized and providing for equipment that could be easily programmed until

such time.

This item was addressed at the last meeting.

9. Possible Grant OpportunityOn June 25, 2013 I attended a dinner in Tallahassee with

Dr. James Stockwell and several other physicians looking to develop a grant proposal to improve

coordination of care between tertiary hospitals and rural hospital as well as the development of

programs to improve clinical quality and reduce costs locally. This is part of the Affordable Care

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July 16, 2013

Page 9 of 17Act which is providing a billion dollars for these efforts. From this fund, 100 grants will be given.

The collaborative is seeking 10-20 million dollars.

Gulf Coast Workforce Agreement Renewal (10:18 AM)

Kim Bodine, of Gulf Coast Workforce asked for Board action to approve the Inter-local

Agreement and Budget. Ms. Bodine stated that her agency had an increase in their budget by

about 21 percent. She discussed services that her agency is doing in the County and stated that

there are two full time employees working in the County now. She stated that they have

requested more funding for re-shelling under a National emergency grant.

Attorney Shuler suggested adding a termination provision to the agreement.

Motion by Jackel, seconded by Parrish, to approve Inter-local Agreement and Budget with

Attorney Shulers recommendation to add a termination provision; Motion carried 5-0.

Recess (10:24 AM)




Open Bids Plumbing Repairs at the County Jail (10:34 AM)

Mr. Pierce opened and read the only bid submitted.

Kings Plumbing $61,536.38 / Alternate bid - $98,129.00

Motion by Massey, seconded by Jackel, to send bid to committee for recommendation;

Motion carried 5-0.

Open Sealed Quotes Ballpark Lighting (10:37 AM)

Mr. Pierce opened and read the bids.

Anytime Electric, of Crawfordville, FL - $274,900.00 Bid Bond included

Alternative, of Eastpoint, FL - $298,385.00 Bid Bond will be provided if necessary

Alan Pierce Report

Mr. Pierce presented this item from his report.

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July 16, 2013

Page 10 of 178- Board will be opening sealed quotes for lights at Vrooman Park. Before a quote is awarded

Mark Curenton will verify and consult with baseball officials that the new lights will provide the

required illumination. We have received a call from one vendor that says LED lights have not

been developed that are bright enough for lighting sports fields.

The Board and Mr. Pierce discussed this matter further.

Motion by Jackel, seconded by Massey, to forward the quotes to staff for review and

recommendation; Motion carried 5-0.

Open CIE Qualifications Carrabelle Beach Multi-Use Path (10:42 AM)

Mr. Pierce stated that he only had one response to the advertisement so DOT recommended

that the County not open the bid because more bids are needed. He did not open the bid.

Open Bids Construction for Carrabelle Beach Multi-Use Path (10:43 AM)

Mr. Pierce opened and read the bids.

Gulf Coast Utility Contractors - $318,543.05, Bid Bond included

C. W. Roberts - $390,147.86, Bid Bond included

North Florida - $307,270.45 Bid Bond included

Marshall Bros. $638,155.00 Bid Bond included

Motion by Jackel, seconded by Massey, to forward to Staff for a recommendation; Motion

carried 5-0.

Planning & Zoning Consent Agenda (10:47 AM)

Mr. Pierce presented the items to the Board.

CRITICAL SHORELINE REVIEW:

1. RECOMMENDED APPROVAL by P&Z (Unanimous) Consideration of a request to construct a

Single Family Private Dock at 1705 East Gulf Beach Drive, Lot 7 Shell Harbor, St. George Island,

Franklin County, Florida. The Dock will be 133x 3 with a 10 x 10 terminal platform. This

application has all State and Federal Permits and meets all county requirements. Requestsubmitted by Builders By the Sea, Inc., Gary Bartlett, agent for Thomas Dolan, applicant. (Has

House)

2. RECOMMENDED APPROVAL by P&Z (Unanimous) Consideration of a request to construct a

Single Family Private Dock at 16 Fiesta Drive, Lot 57, Holiday Beach, Unit 1, Alligator Point,

Franklin County, Florida. The Dock will be 30x 6 parallel to the property. This application has

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July 16, 2013

Page 11 of 17State Exemption and meets all county requirements. Request submitted by Daniel Scheer,

applicant. (Proposed House on Site Plan)

Motion by Massey, seconded by Parrish, to approve items 1 & 2 of the Planning & Zoning

report; Motion carried 5-0.

REPORT:

3. RECOMMENDED APPROVAL by P&Z (Unanimous) Consideration of a request from the

Franklin County Planning and Zoning Commission to hold a Workshop at the St. George Island

Volunteer Fire Department in September to discuss the Commercial District on St. George

Islands future zoning changes.

BOA Consent Agenda (10:49 AM)

Mr. Pierce presented this item to the Board.

1. Approved by ABOA - A request for a variance to construct a vertical seawall within the Critical

Habitat Zone on property described as Lot 5, Block B, Magnolia Bluffs, 123 North Bayshore

Drive, Eastpoint, Franklin County Florida. Request submitted by Michael L. Anderson, agent for

Emerson C. Johns, Jr., owner.

Motion by Parrish, seconded by Lockley, to approve request for construction of vertical

seawall at Lot 5, Block B, Magnolia Bluffs, Eastpoint; Motion carried 5-0.

Marcia M. Johnson Clerk of Courts Report (10:50 AM)

Mrs. Johnson presented her report.

1. Board action is needed to set the dates for the 2 public hearings on the budget. Working

around the Courts schedules, other governmental budget hearings, and advertising

requirements, the finance office requests the Board set the first public hearing on Thursday,

September 5, 2013 at 5:15 P.M. and the final public hearing on Monday, September 16, 2013 at

5:15 P.M.

Motion by Parrish, seconded by Massey, to approve public hearings for the budget to be set

for Thursday, September 5, 2013 at 5:15 P.M. and the final public hearing on Monday,September 16, 2013 at 5:15 P.M; Motion carried 5-0.

Chairman Sanders stated that it might be possible to finish everything in one day, when the

Board was reminded of the budget workshop set for July 18th

and 19th

.

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Page 12 of 17Alan Pierce Director of Administrative Services Report (10:53 AM)

Mr. Pierce presented his report to the Board.

Mr. Pierce discussed a letter from DEO that was received yesterday.

1- Inform the Board a pilot landed a plane at the airport Saturday night without putting the

landing gear down. There were no injuries and no damage to the airport. The plane received

significant damage but was able to be moved off the runway.

Airport projects have been slow to get off the ground for a variety of reasons. I will be

reporting in more detail at a later meeting.

The Board and Mr. Pierce discussed Crystal Airs late payments on the Airport lease.

2- Board action to accept a settlement with Capital City Bank on the acquisition of the 4 Secon

Village lots. Mr. Shuler may be reporting on this, but on Friday Mr. Shuler and I met in court

ordered mediation with Capital City Bank over the value of the land to be acquired in order tocomplete the relocation of Alligator Drive. The county had initially condemned just enough land

for the road but in the settlement process we agreed to acquire all of the land included in the 4

lots. By agreeing to a settlement, the county can move forward with getting reimbursed from

FEMA and we can begin road construction. Had we not agreed to a settlement the issue would

have gone to court in late September. I have asked for an 8th

time extension on this project,

which has not yet been granted, and the current timeline on the FEMA funds expires on Nov. 30.

The project was initially funded in 2005. Board action to accept settlement offer and to submit

reimbursement request to FEMA once the judge signs the order.

Attorney Shuler explained why he was in favor of accepting this settlement offer.Chairman Sanders explained why she was in favor of this settlement.

Motion by Parrish, seconded by Massey, to accept settlement offer and to submit

reimbursement request to FEMA once the judge signs the order; Motion carried 5-0.

3- Inform the Board that I am still working on the information requested from the last Board

meeting regarding pay for interim directors. The Finance Office has been busy putting the

budget together so I do not have numbers but at this time the 4 Board employees who have

taken director positions without additional compensation are: Mark Curenton, June- Dec.

2004, as County Planner; Fonda Davis, AprilJune, 2012 as Solid Waste Director; Dewitt Polous,

Jan. - June, 2013 as Public Works Director; and Alan Pierce, Jan, 2013 to current as AirportManager.

4- Board action to sign easement with Div. of State Lands for the easement to relocate Gulf

Shore Blvd. I am still waiting for FEMA to authorize the changing of $450K of funds to rebuild

Gulf Shore Blvd into a relocation project.

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Page 13 of 17Motion by Lockley, seconded by Massey, to approve Chairmans signature on easement with

Div. of State Lands for easement to relocate Gulf Shore Blvd.; 5-0.

5- Inform the Board that bids will be opened for the repairs to the St. George Island Revetment

at the Aug. 6 Board meeting.

6- Inform the Board that I have hired Angie Dean as the new courthouse janitor. She has been

employed by the school system as a janitor for the last 15 years. There were many qualified

applicants but Ms. Dean had the most experience directly related to working and cleaning public

buildings. She will start Aug. 1.

7- The Gulf Coast Workforce Board has submitted two items for the Boards approval:

A) The Workforce Board requests that Mr. Ted Mosteller be re-appointed to a 3 year

term effective July 1, 2013. Mr. Mosteller has expressed an interest in continuing to serve on

the Workforce.

Motion by Massey, seconded by Parrish, to approve re-appointing Ted Mosteller to a 3 year

term on the Gulf Coast Workforce Board, effective July 1, 2013; Motion carried 5-0.

B) The Workforce Board requests approval for the renewal of the Inter-local Agreement

between Franklin County and the Gulf Coast Workforce Board. The Inter-local Agreement does

not authorize any particular funding but it is the umbrella agreement that says the Franklin

County agrees to let the Gulf Coast Work Force Board provide services in Franklin County. This is

a renewal and without an agreement Franklin County would not be serviced by Gulf Coast

Workforce.


8- Board will be opening sealed quotes for lights at Vrooman Park. Before a quote is awarded

Mark Curenton will verify and consult with baseball officials that the new lights will provide the

required illumination. We have received a call from one vendor that says LED lights have not

been developed that are bright enough for lighting sports fields.


9- Inform the Board that the letter to FWC regarding Sunday oyster harvesting has been sent.

The FWC has replied to the Boards previous letter about apparent commercial harvestersworking on weekends.

10- At the beginning of July I received notice from DOT the county is eligible to submit one

project for consideration of funding through the CIGP program. Currently in the CIGP pipeline

are Oak St in Lanark Village and a large loop in Eastpoint containing North and South Bayshore

and Otter Slide to 6th

St. The eligibility criterion is that a CIGP project must relieve congestion on

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July 16, 2013

Page 14 of 17the state highway system. The deadline for submitting is August 6. I recommend the

submission of a project in Apalachicola which is essentially the repaving of a street known as

Ellis Van Vleet, which runs from 17th

St to 24 St and represents a by-pass for approximately 0.6

miles of US 98. Board action.

Commissioner Jackel and Mr. Pierce discussed the other project that has already been

approved.

Motion by Lockley, seconded by Massey, to approve submitting repaving project on Ellis Van

Vleet Street in Apalachicola; Motion carried 5-0.

11- Inform Board that I attended a meeting in Panama City on Thursday, June 11, with

representatives from the 8 impacted counties. Bay County Commissioner Mike Thomas chaired

the meeting. The purpose of the meeting was to see if the 8 counties wanted to work together,

with or without BP funding, to develop a plan for economic diversification of the region.

Essentially this group would try to accomplish what Floridas Great Northwest was unable toaccomplish, which was to promote and create jobs in NW Florida. I told the group that there

was at least one thing we all had in common and that was aviation. There will be second

meeting of the group sometime in August.

Mr. Pierce discussed a request from Senator Rubios Office for a U. S. Senate Commission

Meeting on Commerce, Science and Transportation to be held in Apalachicola.

Motion by Parrish, seconded by Jackel, to send Letter of Support for this meeting to the U. S.

Senate Commission and to send a Letter of Thanks to the Senator Rubio for his support;

Motion carried 5-0.

Mr. Pierce discussed possible locations to hold the meeting.

Commissioner Parrish suggested offering the 3rd

floor courtroom for this meeting.

Mr. Pierce stated that the Library, not the Friends of the Library, requested a $15,000 increase

to their current budget to cover expenses as they move into the new library building in

Eastpoint.

Commissioner Parrish stated that his understanding is that the Friends of the Library proposed

to the County to build this new Library facility and turn it over to the County debt free.

Commissioner Jackel stated that the original intent of the Friends of the Library was to do just

that but there were problems with their fund raising efforts during the economic downfallwhich resulted in the Friends seeking loan funding from USDA. She stated that the $15,000 will

be used for moving and construction expenses, internet connections, and electrical expenses.

She stated that since the County hasnt been paying rent for the library for a couple of months,

that amount could defer the cost of this $15,000, but would like some of the $15,000 to be

used for a couple of months worth of rental payment for the new location. Commissioner

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July 16, 2013

Page 15 of 17Jackel thought that if the County moves toward owning the new Library and the surrounding

property that it would be an asset for the County.

Commissioner Massey stated that the road to the new Library will need to be paved.

Chairman Sanders asked for an explanation of the current situation with the County and the

Library. Mr. Pierce explained that the previous lease had expired and the County didnt want to

renew it. He then directed the Library staff to move into the new building even though there

isnt a lease in place because there was an expectation the lease amount would be the same as

the previous location. He said the Board would need to discuss this matter during the budget

process.

The Board discussed the increased rent amount for the new library location and it was

suggested that the County might consider purchasing the new library building and adjoining

property rather than paying that increased rent amount.

Commissioner Parrish was in favor of the Library but expressed concerns with the budget and

this type of unexpected cost. He stated that he has concerns about this years budget and

continuing to increase the millage rate year after year.

Commissioner Lockley expressed concerns with any liability the County may have with the newbuilding.

Chairman Sanders expressed her concerns with the cost of paving the roads and the exposed

ponds on the property.

Mr. Pierce stated that the ponds were already fenced.

Board members stated that they were in favor of the Library but had concerns of the financial

situation regarding the building.

Motion by Jackel, seconded by Massey, to approve budget increase of $15,000 for the

Librarys budget; Motion carried 5-0.

Commissioner Jackel asked staff to look at the possibility of assuming the Librarys USDA loan

and possibly negotiating a lower payment.

Attorney Shuler discussed some of the specifics regarding the lease for the Library.

The Board discussed options for paving the road and the parking lot at the Library.

Michael Shuler County Attorney Report (11:26 AM)

Attorney Shuler had no report for the Board but discussed the Countys settlement with BP and

CGA.

Motion by Parrish, seconded by Lockley, to approve settlement with BP and CGA; Motioncarried 5-0.

Attorney Shuler stated that the School Board agreed to terminate the lease at the old Highway

Patrol building in Eastpoint.

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July 16, 2013

Page 16 of 17Attorney Shuler discussed a reverter clause for the Bay City Work Camp property. He stated

that there was a reverter clause in the deed and once the closure is finalized the County will

have to make a request to the State to acquire the land.

Commissioners and Public Comments (11:30 AM)

Commissioner Jackel asked for Board action to request a TDC allocation of up to $90,000for

repairs to the Old Highway Patrol station so it can be used as an Eastpoint Visitors Center.

Commissioners Lockley and Jackel discussed whether this allocation will affect the allocations to

make repairs to the Armory.

Commissioner Parrish would like for the Board to consider asking the TDC to pay rent, provide

insurance and have this Visitor Center treated like the other County Visitor Centers.

Attorney Shuler asked for an opportunity to look at the allowed uses for TDC funds and also

speak with Commissioner Jackel about the proper manner to move forward with this project.

Commissioner Parrish stated that he wasnt against the idea of making the property a Visitors

Center but wanted to have a lease in place before making repairs.

Motion by Jackel, seconded by Massey, to request TDC funding in the amount of $90,000 for

repairs of the Old Highway Patrol building in Eastpoint in order to use as a Visitor Center;

Motion carried 3-2. Lockley, Parrish opposed.

Mr. Pierce gave an update on repairs and discussed a termite issue at the Armory.

Lois Swoboda, Entomologist, provided additional information on the termite problems in the

Armory.

The Board and Ms. Swoboda discussed the termite issue and what damages are being done by

their infestation.

Commissioner Lockley restated that he didnt want the Armory project to be delayed.

Commissioner Lockley asked for a workshop to discuss Board procedures and hiring practices.

Attorney Shuler suggested including Attorney Lucy Turner in these discussions.

The Board discussed the agenda for the workshop and whether or not to include Attorney

Turner in the discussion.

Chairman Sanders suggested contacting Attorney Turner to inquire when she would be ready to

discuss job classifications with the Board.

Motion by Lockley, seconded by Parrish, to schedule a workshop to discuss Board proceduresand hiring practices, including information provided by Attorney Lucy Turner, on Aug 6th at

1:30 PM; Motion carried 5-0.

Commissioner Parrish asked for Board action to send a letter to the Governor and Legislative

Delegation opposing the closure of Bay City Work Camp, including the financial burden it is

causing the City of Apalachicola.

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July 16, 2013

Page 17 of 17

Motion by Parrish, seconded by Lockley, to approve letter to the Governor and Legislative

Delegation opposing the closure of Bay City Work Camp and include information concerning

the financial burden to the City of Apalachicola; Motion carried 5-0.

Adjourn (11:57 AM)

There being no further business, Chairman Sanders adjourned the Meeting.

_____________________________

Cheryl Sanders, Chairman FCBCC

Attest:

_____________________________

Marcia M. Johnson, Clerk of Courts

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PUBLIC NOTICE OF WORKSHOP AND SPECIAL MEETING


Notice is hereby given that on August 6, 2013 at 1:30 p.m. (ET), at 34 Forbes Street, Apalachicola, Florida,

Franklin County Board of County Commissioners shall conduct a workshop to discuss its personnel rules.

Notice is also given that on August 6, 2013 at 2:00 p.m. (ET) at 34 Forbes Street, Apalachicola, Florida, or aoon thereafter immediately following the conclusion of the workshop, the Franklin County Board of CountyCommission shall convene a special meeting of the board to consider possible adoption of amendments to its person

ules.

The public is invited to attend and participate in the workshop and the special meeting.The meeting room is handicap accessible. However, those persons needing special assistance to attend the meeting

must contact the Clerk of Court at least 48 hours in advance of the meeting at 850-653-8861, x100.

Any person wishing to appeal any decision made at the meeting are responsible to make a verbatim transcriphe proceeding.

Publish: August 1, 2013 (display ad)

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FRANKLIN COUNTY DEPARTMENT OFSolid Waste & Recycling Animal Control

210 State Road 65

Eastpoint, Florida 32328Tel.: 850-670-8167

Fax: 850-670-5716

Email: [email protected]

DIRECTORS REPORTFOR: The Franklin County Board of County Commissioners

DATE: August 1, 2013

TIME: 9:00 A.M.

SUBJECT(S):

Right-of-Way Debris Pickup / Recycle Material Hauled July 10th July 30thFOR BOARD INFORMATION:

JULY 10thJULY 30thRIGHTOFWAY DEBRIS PICKUP

Apalachicola Eastpoint St George Island Carrabelle Lanark Alligator Point88.67 TONS 85.72 TONS 32.17 TONS 80.82 TONS 42.63 TONS 13.36 TONS

RECYCLE MATERIAL HAULED

Apalachicola Eastpoint St George

Island

Carrabelle Lanark Alligator

Point

St James

Cardboard 4.68 TONS 8.26 TONS 10.94 TONS 1.56 TONS .45 TONS -0- TONS .28 TONS

Plastic,Paper,

Glass,

Aluminum

4.5 TONS 1.69 TONS 6.08 TONS 2.78 TONS 2.51 TONS 4.04 TONS -0- TONS

REQUESTED ACTION: None

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28 Airport Road

Apalachicola, Florida 32320(850) 653-8977, Fax (850) 653-3643

[email protected]

Report to Board of County Commissioners

Date: August 6, 2013

Action Items:

1. Requesting the Boards approval and signing of the Disaster Debris ManagementContract with AshBrittEmergency Services.

2. Opening the Request for Qualifications (RFQ) for contractual services for Disaster Debris MonitoringServices. Recommend creating a 3 member committee to review and make a recommendation to the Board.

3 members chosen to review the data would be Mr. Phil Worley, Michael Rundel, and Pamela Brownell.

3. Requesting the Board to draft a Nuisance Abatement Ordinance for County to facilitate debris removal froprivate property. If the county has this ordinance in place before a disaster, then following FEMA guidelinesthe county could seek reimbursement for the clean up.

nformation Items:

1. Emergency Management hosted the Franklin County Communications Advisory Group meeting on July 2013 at the EOC. Florida Department of Transportation was in attendance and informed the group about the

process of drafting a Memorandum ofUnderstanding entitled High Wind Bridge Closure Operations

Agreement. (Please refer to the Franklin County Communications Advisory Group Meeting Report, July

2013, for complete details of entire meeting).

2. Franklin County Emergency Management and their consultant, The Management Experts, conducted a TablTop Exercise at Weems Memorial Hospital on July 19, 2013. The exercise purpose was to have Weemsadministration and staff review and enhance numerous emergency procedures.

Sincerely,

Pamela Brownell

Pamela Brownell

Director
mailto:[email protected]:[email protected]:[email protected]

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The Foundation for The Gator NationAn Equal Opportunity Institution

IFAS Extension Franklin UF/IFAS Extension

Franklin County 66 4 th Street

Apalachicola, FL 32320-1755

850-653-9337

[email protected] July 2013

MEMORANDUM

TO: The Franklin County Board of County Commissioners

FROM: Bill Mahan, Franklin/UF - IFAS Extension Director BillSUBJECT: 06 August 2013, BCC Extension Update Report

Franklin - UF IFAS Updates

1) UFs Natural Resource Leadership Institute UFs NRLI Program will be making another visit to Franklin County onAugust 8 10. This is a new class and the participants will be here to learn about local seafood and natural resource

issues. They will be staying at the Buccaneer Inn on St. George Island.

2) Shellfish Harvester Education Program I now have the new FL Shellfish Harvester Education Program developedby the UF Seafood Safety Team at the office. The program was developed to meet the new mandated federal

requirements for shellfish harvester education that go into effect in 2014. The UF Seafood Safety Team

demonstrated the self-guided training to DACS on July 17th and received their approval to begin conducting field

tests. The next step is to demonstrate the new version of the program to SMARRT to get their comments.

3) Bridges to Circles Household Budgeting/Home Finance Classes Last night I completed my six-part budgeting classfor the graduates of the Bridges to Circles Program. Topics covered over the past few months included: Know Your

Strengths and Weaknesses; Job Exploration; Making a Budget; Building a Credit History; Stretching your Food

Dollars: Controlling Your Grocery Bill; Savvy Shopping; and Working with Your Bank.

4) UF Oyster Recovery Team Oyster Aquaculture Q&A Session Approximately 80 people attended the OysterAquaculture Q&A hosted by SMARRT on July 29th. Several members of the UF IFAS Oyster Recovery Team were

present to answer questions that the SMARRT members and the general public had related to oyster aquaculture. It

was impossible to answer all the questions due to the lack of data on oyster aquaculture in FL and in the Gulf of

Mexico region. However, the Q&A was very productive and plans are underway to do additional oyster aquaculture

education programs.

5) 4-H County Camp Our County 4H Camp the week of July 22nd 26th was a big success. We had a total of 94campers (21 from Franklin). We had 16 campers and 5 Counselors/Counselors-in-Training. During the week our

Counselors did a great job with their campers as they continued their leadership training. We camped with

Okaloosa, Walton and Covington County (AL).

6) Biennial ISSC Meeting ScheduledThe 2013 Biennial Meeting of the Interstate Shellfish Sanitation Conference(ISSC) will be held October 26 November 1, 2013, at the St. Anthony Hotel in San Antonio, Texas. The earlyregistration fee (prior to September 15th) is $520.

FL Fish & Wildlife Conservation Commission (FWC)

7) The 2012 Outdoor Recreation Participation Report - indicated that 46.2 million Americans fished in 2011.Approximately 18 percent of youths (6 to 24 years old) and 16 percent of adults enjoyed fishing making
mailto:[email protected]:[email protected]:[email protected]

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recreational fishing the most popular gateway activity in the country. The Outdoor Foundation defines gateway

activities as those that often lead to other outdoor participation.

What makes this important is the knowledge that active, nature-based recreation leads to happier, healthier and

more productive lifestyles (seeGetOutdoorsFlorida.org;neefusa.org/health ). Moreover, the future of Floridas

environment and recreational activities such as fishing, hunting, camping and wildlife viewing are interwoven with

peoples personal passion for nature.

8) Gray Triggerfish & Great Amberjack Season Opens The recreational fishing season forgray triggerfish and greateramberjack opened in Gulf of Mexico state and federal waters on Aug. 1. The commercial harvest of gray triggerfishalso reopen Aug. 1 in Gulf state and federal waters.

New bag and trip limits are now in effect. The recreational bag limit is two fish per person, per day, and the

commercial limit will be 12 fish per trip.

The minimum size limit for gray triggerfish in Gulf of Mexico state and federal waters is 14 inches fork length, which

is measured from the tip of the fishs closed mouth to the center ofthe fork in the tail.

The minimum size limit for recreationally caught greater amberjack in Gulf of Mexico state and fe

Documents

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