o

Section 10 - Area W - Region 68

Monthly General Meeting Agenda Board Meeting June 17th, 2015

Time 7:00 PM

1. Call to order: A. Adopt the Month Meeting Minutes for May.

B. Approve the Agenda for June.

2. Reports:

Regional Commissioner o R68 Calendar review

Treasure Report

Regional Board Orientation Training o Area W Matt Winegar and Dave Howells

3. Old Business:

4. New Business

5. Our next scheduled meeting date is July 15th 2015.

EC 6:00 PM R68 HQ

o General meeting 7:00 PM R68 HQ

6. Motion to Adjournment

o

Attachment A

To: R68 Board of Directors and the Area W Director From: Tim Azbell Subject: Regional Commissioner

Monthly Report for May 2015 Metrics: In eAYSO.

Last walk in Registration was held on May 30, 2015 Accepting late registrations in the month of June. Contacted Chris Waian. Updated information for our Domain Name: aysor68.org. We will work on updating the Regional Board member email accounts using r68.org New AYSO Players uniform National AYSO Uniform Specifications New Galaxy Representative Chris Wilson.

Calendar: Completed activities:

o May-June 2015 R68 Planning/Calendar National Annual General Meeting (See the attachment) MY2015 Regular Fall core season registration ended. RIF, RAP, MY2015 Guidelines and Budget submitted to Area W in May Camarillo Cup Tournament Application submitted and approved by Area W.

Contacted Section 10 Tournament Director in regards to the approval. o The Region has permission to advertise for the Tournament to recruit Teams for the Labor Day

Tournament.

Upcoming activities: Fall Season Planning Meeting Part 3 Area W Super Camp Region 68 40th Anniversary 2015 (Charter Date 07/16/75) MY2015 Section 10 Cup June 20th & 21th MY2015 Board Orientation and Training June 17th, 2015 @ HQ.

Metrics: In Blue Sombrero.

Fall 2015 Team Forming as of 6/6/2015 3:00PM

Division

Max No

of

Teams

Players

per Team

Max No of

Players

Blue

Player

Regs

Div

Openings

BU05 80 69 11

BU06 20 6 120 98 22

BU07 18 8 144 130 14

BU08 16 8 128 117 11

BU10 28 9 252 219 33

BU12 14 12 168 166 2

BU14 8 14 112 97 15

BU19 6 18 108 71 37

VIP-B 2 24 48 31 17

112

1160 998 162

GU05 72 46 26

GU06 16 6 96 76 20

GU07 12 8 96 96 0

GU08 14 8 112 67 45

GU10 20 9 180 154 26

GU12 12 12 144 110 34

GU14 6 15 90 71 19

GU19 8 18 144 79 65

VIP-G 2 24 48 13 35

90

982 712 270

2142 1710 432

2015-2016 BOARD OF DIRECTORS

EXECUTIVE BOARD

Updated 06/16/15

Regional Commissioner Tim Azbell

Assistant Regional Commissioner Rich Frank

Assistant Regional Commissioner Guy Lockwood

Treasurer Mike Harrison

CVPA Carol Bjordahl

Safety Director Jim Moye

Registrar Brian Lieberson

Regional Referee Administrator Kevin Churchill

Regional Coach Administrator Ken Carter

Director of Players, Competitive Boys Aaron Trahan

Director of Players, Competitive Girls Matt Epstein

Director of Players, Non-competitive Jennifer Kwast

Secretary Kimberly Goodman

Tournament Teams Director Dan Johnston

GENERAL BOARD

Updated 06/16/2015

Regional Management Administrator Tom Hartnell Head Team Parent Chris Middleton Equipment/Uniform Director Rene D’Inca Field Director Michael Caron Field Staff Mike Waller Field Staff Stacey Kohlbeck VIP Director Michelle Hofhine Awards Director Open R68 Webmaster Kevin Churchill Tournament Director (Strawberry Cup 2015) Christi Mulchay Tournament Director (EXTRA Cup 2015) Bob Dawson Tournament Team Director Dan Johnston Spring League Director (2015) David Masci LA Galaxy Coordinator Open Asst. Treasurer (Tournament Teams) Kris Teller PVP&RD Liaison Bob Dawson Asst. to the Secretary Dinga Castillo Regional Volunteer Coordinator Chris Middleton Playtime Adventure Liaison Open

Referee Staff Assistant Referee Administrator Frank Dellalibera Coordinator of PRO Program Open Director of Referee Assessment Jeff Plunkett Director of Referee Instruction Rich Frank Director of EXTRA Referees James Bjordahl Referee Staff Ryan Kraai Referee Staff James Bjordahl Referee Staff Lino Magana Referee Staff Rhonda Brooks Referee Staff Paul Young Referee Staff Rick Legere Referee Staff David Masci

Coaching Staff Assistant Coach Administrator Nathan Cuellar Coach Staff David French Coach Staff Matt Fowler Coach Staff Jim Moye Coach Staff Kail Macias Coach Staff Assistant Charlie Fiacco Coach Staff Assistant Mike Alcozar Coach Staff Assistant Mike Caron Coach Staff Assistant Ted Nagel Game/Practice Scheduler Umrao Mayer Statistician Rick Hunnicutt Extra Program Director Guy Lockwood Challenge Program Director Bob Dawson Extra Program Staff Extra Program Coordinator Guy Lockwood Coordinator of Coach/Player Development Bob Dawson Extra Referee Scheduler Kevin Churchill Extra Team Manager Coordinator Gina Moye Extra Uniform Coordinator Rene D’Inca Extra Scorekeeper Open Extra Referee Coordinator James Bjordahl Extra Tryout Administrator Seana Dawson

Challenge Program Staff Challenge Program Director Bob Dawson Region Challenge Registrar Brian Lieberson Region Challenge Treasurer Mike Harrison Region Challenge Coach Director Ken Carter CVPA/Risk Management Carol Bjordahl Safety Coordinator Jim Moye Referee Administrator Kevin Churchill Secretary Kimberly Goodman Challenge Tryout Administrator Seana Dawson Challenge Tryout Administrator Carol Bjordahl

2015 DIVISION COORDINATORS

Competitive Boys U10 David French U10 Open U12 Brenda Lathrop U14 Jim Schicker U16/19 Open

Competitive Girls U10 Jim Bak U10 Nathan Ponder U12 Gina Moye U14 Steven Olson U16/19 Kail Macias

Non-competitive Boys U5 Dan Bodemeijer U6 Diana Argote U7 Scot Weisse U8 Carlos Cabral

Non-competitive Girls U5 Dan Bodemeijer U6 Joe Marquez U7 Greg Siuto U8 Ryan Kraai

1 Certificate of Inspector of Election 20150602 CLEAN V2 V2 

 

CERTIFICATE OF INSPECTOR OF ELECTIONS AMERICAN YOUTH SOCCER ORGANIZATION,

a California nonprofit, public benefit corporation 2015 National Annual General Meeting, including

Business Meeting on Sunday, May 24, 2015

The undersigned, the duly appointed inspector of election at the National Annual General Meeting of the members of the American Youth Soccer Organization, a California, nonprofit public benefit corporation (“AYSO”), including the annual Business Meeting session held on Sunday May 24, 2015 at the JW Marriott Desert Ridge Resort and Spa in Phoenix, AZ does hereby certify as follows:

I have reviewed reports prepared from the books and records of the Organization as well as the delegate registration materials and proxies with respect to the NAGM and the Business Meeting. Among other things I have reviewed such materials that established to my satisfaction the executive members of the Organization entitled to Notice of the annual Business Meeting and those executive members entitled to act at NAGM and vote at the Business Meeting. Those entitled to act and vote at the NAGM and Business Meeting were established as of the voting/proxy registration deadline of 3:00 pm (PT) on Saturday, May 23, 2015.

1. The number of executive members of AYSO outstanding and entitled to vote at the NAGM was

770, with each member entitled to one vote.

2. The number of members required to be present in person or by proxy to establish a quorum at the

NAGM was 386. (Quorum =50% of the total in #1 + 1)[Bylaw 3.12]

3. The total number of executive members represented at the NAGM is set forth below.

a. The number of executive members present either in person or by proxy was 639*.

b. The number of executive members present in person at the NAGM was 314.

c. The number of executive members represented by valid proxies was 269 and, of the

proxies:

i. 45 were “Precast Proxies” cast as “Absentee” Ballots; and

ii. 224 were “Discretionary Proxies” carried by proxy holders at the NAGM.

d. The number of votes “in attendance” (i.e., excluding precast ballots) was 594.

*NOTE: During the vote verification process it was determined that the original vote total reported at the meeting, 628, was incorrect. A triple-check of the vote registration records determined that the number of Executive Member votes present or by proxy at the meeting was 639. Exhibit C summarizes the vote total count.

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4. There were three Board positions open for three-year terms.

a. The three candidates receiving the highest number of votes, either in person or by proxy,

are elected to the Board of Directors for three-year terms. [Bylaw 4.05(c)]

b. The ballot listed the names of the candidates duly nominated prior to the meeting. The ballot also contained blank lines which could be used to write in the name(s) of any candidate(s) nominated from the floor. Each ballot may contain a vote for one to three different candidates. [Bylaw 4.05(c)].

i. A ballot was not required to contain a vote for three different candidates. The

ballot could be cast for one, two, or three different candidates.

ii. A ballot could only count as one vote for a candidate, even if one candidate’s name was written and voted for three times on the same ballot. (For example, candidate John Smith’s name is marked with an “X” in the pre-printed ballot and written in two times with an “X” marked next to each. The ballot is counted as one vote for John Smith.)

5. The number of votes cast for the candidates for election to the National Board of Directors of

AYSO was as follows: Name Number of Votes Received

Janet Braun 518* Bob Daniel 473* Dana Di Prima 209 Aaron Luce 522* ________________ ______ ________________ ______ ________________ ______ * Elected

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6. The number of votes cast for the candidates for election to the office of National President of AYSO is as follows:

NOTE: Janet Braun was nominated from the floor for the office of National President, and she accepted the nomination. The Chairman proceeded to a formal election process that included speeches and a question & answer session prior to voting.

a. Voice Vote (If Applicable) (i.e., NAGM Meeting Chair determines unanimous or unquestionably overwhelming):

Voice Vote Result: NOT CONDUCTED

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b. First Ballot (Votes needed for election: 318)

Name Number of Votes Received

Mark Stewart 343* Janet Braun 292 *Elected

c. Second Ballot (Not Needed) – Since none of the candidates received a majority of

the votes cast on the first ballot, a second ballot was conducted with the two candidates who received the highest number of votes on the first ballot. The candidate receiving the highest number of votes cast was elected as the National President.

Name Number of Votes Received

__________________ ______ __________________ ______ 7. The following matters for which a vote of AYSO’s members was taken at the NAGM, received

the following votes, or passed or failed by voice vote, as indicated below. NOTE: The proposed amendment(s) to the Bylaws voted on are as set forth in the 2015 NAGM Meeting Information Booklet (and as reproduced in Exhibit A) unless otherwise described in the space below the title of the proposed amendment (e.g., correction or Friendly Amendment). No amendments to the Rules & Regulations were submitted for consideration in advance of the NAGM. However, a proposal was made from the floor of the meeting to amend the Bylaws, and, following its initial presentation by the proponent, the Parliamentarian decided to undertake a vote whether or not to suspend the 75-day Advance Submission Requirement under Bylaw 10.01(b) for this proposal before proceeding with the discussion and vote on Proposed Bylaw Amendment #1.

[Continues on next page]

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ADDITIONAL ISSUE # [__1__] [Ballot Number/Color: #1/Light Pink ]: Suspension of 75-day Advance Submission Requirement under Bylaw 10.01(b) or R&R 8.02(b), as applicable, re a Floor Proposed Amendment to

___ Rules & Regulations (Referenced as R&R #__ X Bylaw (Referenced as Bylaw #1.04(n))

[Insert short descriptive title: Add the position of VIP Coordinator as a required Regional Board position

The proposed amendment is attached as Exhibit B.

[NOTE; It was discovered that, in voting on this decision to waive the 75 day advance notice for consideration of this proposed amendment, 29 members used the pre-printed ballot originally designated for Bylaw Proposal #1. After conferring with the Parliamentarian, it was decided that these 29 Yes/No votes would be declared valid and included in the count for Additional Issue #1.] Written Ballots (If Applicable):

Votes For 169 Votes Against 424 TOTAL Votes (For & Against) 593

Abstained 1 Votes/Ballots Invalid or Withheld _______

No. Votes Needed to Pass 445

Select applicable vote requirement: ____ Majority of Total Votes Cast (For and Against) ____ 2/3 of Total Votes Cast (For and Against) X 3/4 of Total Votes Cast (For and Against)

Written Ballot Result: FAILED

[Continues on next page]

6 Certificate of Inspector of Election 20150602 CLEAN V2 V2 

 

Proposed Bylaw #1: [Ballot Number/Color: 3/Light Salmon] Adopt “Volunteer Driven” as the seventh AYSO philosophy

The proposed amendment is attached as Exhibit A. [NOTE: As some voters used the ballot designated for this issue when voting on Additional Issue #1 described above, it was decided that Ballot Number 3 would be used for this vote instead of the pre-printed ballot originally designated for this issue.] (Indicate Below Any Corrections, Comments or Friendly Amendments made to Proposed Amendment)

NONE WERE PROPOSED ___ (Mark “X” if Applicable): Friendly Amendment was offered and accepted by original amendment proponent and is attached as Exhibit [__]. Vote was taken with respect to the original proposed amendment as modified by the Friendly Amendment.

Written Ballots (If Applicable):

Votes For; 97 Votes Against; 527 TOTAL Votes (For & Against); 624

Abstained; 15 Votes/Ballots Invalid or Withheld _____

No. Votes Needed to Pass 416 [2/3 of Total Votes Cast (For & Against)]

Written Ballot Result: Failed (Passed or Failed)

7 Certificate of Inspector of Election 20150602 CLEAN V2 V2 

 

IN WITNESS WHEREOF, the undersigned, Inspector of Election of the AYSO NAGM 2015, has executed this Certificate as of the 2nd day of June, 2015.

Signature: Name: Thomas J. Tobin

Address: 3408 Abalone Avenue San Pedro, CA 90732 Telephone: 310-548-7976 Email: tobins2@earthlink.net

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Exhibit A Proposed Bylaw Amendment #1 (as set forth in 2015 NAGM Meeting Information Booklet) SHORT DESCRIPTION OF AMENDMENT: Adopt “Volunteer Driven” as the Seventh AYSO Philosophy SUBMITTED BY: EXECUTIVE MEMBERS (listed alphabetically): John Hadidian (Regional Commissioner, 10/W/683), Charles Johnson (Area 10/D Director), Marc Smith (Regional Commissioner, 8/G/814 ), Dianne Stratton (Area 5/B Director) __________________________________________________________________________________ PROPOSED AMENDMENT (bold underlining for additions and strikeout for deletions): SECTION 1.01 PHILOSOPHY The Philosophy of the Organization is to educate and develop young people by encouraging their interests and participation in soccer through its “Everyone Plays,” “Open Registration,” “Balanced Teams”, ”Positive Coaching”, “Good Sportsmanship”, and “Player Development” and “Volunteer Driven” concepts. __________________________________________________________________________________ EFFECTIVE DATE OF AMENDMENT: July 1, 2015 __________________________________________________________________________________

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Exhibit B

Proposed Bylaw Amendment #2 (raised from the floor at the Business Meeting of the 2015 NAGM)

SHORT DESCRIPTION OF AMENDMENT: Add the position of VIP Coordinator as a required Regional Board position. SUBMITTED BY EXECUTIVE MEMBERS (listed alphabetically): Tony DeGiglio (Area 11/K Director) and the National VIP Task Force __________________________________________________________________________________ PROPOSED AMENDMENT (bold underlining for additions and strikeout for deletions): AYSO NATIONAL BYLAWS SECTION 1.04 DUTIES AND RESPONSIBILITIES OF A REGION The duties and responsibilities of a Region shall be: (n) To elect or appoint, at a minimum, a Regional Commissioner, Treasurer, Risk Manager/Safety Director, a Coach Administrator, a Referee Administrator, a Registrar, a VIP Coordinator and a Child And Volunteer Protection Advocate; __________________________________________________________________________________ EFFECTIVE DATE OF AMENDMENT: August 1, 2015 __________________________________________________________________________________ REASON FOR AMENDMENT: [The views in this section represent those of the amendment proponent(s).] Section 1.01 of our National Bylaws states that “The Philosophy of the Organization is to educate and develop young people by encouraging their interest and participation in soccer through its “Everyone Plays,” “Open Registration,” “Balanced Teams,” “Positive Coaching”, “Good Sportsmanship” and “Player Development” concepts.” Our bylaws task our regions with a variety of responsibilities including operating quality youth soccer programs in a fun, fair and positive environment (1.04(a)), and “to maintain good community relations with the primary objective being youth development and to become involved in other community activities” (1.04(b)). Mandating that each region have a VIP Coordinator furthers our organizational Philosophy and program objectives. It means that every region will have someone champion the VIP Program as we try to reach more families. It means a community advocate for the players and families that make up the special needs community. Voting in favor of this proposal means that each region will have a board member knowledgeable about the VIP Program, and it will lend the program more credibility. It also means attracting and retaining players at a time when players are leaving our organization.

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Voting in favor of this proposal will serve to give the VIP Program the attention and support it requires and that it deserves. We have required regional board positions for coaching, child advocacy, treasury and safety. It is time that we have a dedicated position focused on VIP. Having someone in this position will continue to differentiate AYSO from other organizations and reinforce our commitment to our communities. The proposed Amendment does not seek to require every region to run a VIP Program. All it seeks to do is make VIP Coordinator one of the mandated regional board position so that each region has an advocate for the program and so that each region has the ability to try to help a family interested in the program. __________________________________________________________________________________ POTENTIAL IMPACTS OF AMENDMENT: OPERATIONAL, FINANCIAL, eAYSO, ETC. (e.g., documents requiring revision, training materials requiring revision, changes required to eAYSO, potential costs): [The “impact statements” below were prepared to provide information to the membership to be able to better understand the potential impacts of the proposed amendment.] The proposed amendment to the National Bylaws, if enacted, would have the following impacts: 1. Updating the National Bylaws to reflect the change. 2. Except as noted above, no other financial, operational, or other impacts have been identified.

Section Present SD Disc. Proxies Pre‐Cast TOTAL

1 68 1 9 1 79

2 23 1 15 1 40

3 12 1 18 12 43

5 14 1 21 5 41

6 22 1 13 7 43

7 18 1 6 0 25

8 15 1 41 8 65

9 20 1 14 1 36

10 52 1 6 2 61

11 59 1 8 1 69

12 26 1 7 3 37

13 9 1 66 1 77

14 8 1 0 3 12

NBOD 11 11

639

357 13 224 45 639

Total Eligible Votes 770

Quorum 386

Present In Person or By Proxy 639

EMs present 314

Total of All Proxies 269

Pre‐Cast Proxies 45

Discretionary Proxies 224

Votes in Attendance 594

EXHIBIT C

2015 NAGM

Vote Totals

General Board meeting minutes Page 1

AYSO 10/W/68

General Board Meeting Minutes May 20, 2015

Attendees: Tim Azbell, Carol Bjordahl, Ken Carter, Kevin Churchill, Bob Dawson, Rene D’Inca, Rich Frank, Kim Goodman, Mike Harrison, Tom Hartnell, Dan Johnston, Jennifer Kwast, Guy Lockwood, Kail Macias, Aaron Trahan Call to Order: 7:13 pm Bob Dawson moves to approve the April 2015 minutes and May meeting agenda. Dan Johnston seconds. Motion passes unanimously. Legends Photography Representative - April

April will help organize a successful event. Proposes not to do pictures strictly on Saturday’s. Region 68 would like to try and accommodate those

that cannot make it on Sundays. Do a Saturday & Sunday, could do our entire Region in one day Sat = VIP, U5, U16, U19 – Sunday for all others (Propose) Make a block of time for teams on Saturday, but everyone would have exceptions. 4 Photographers every 15 minute so 4 teams every 15 minutes Two Saturday’s or Saturday/ Sunday plus make up day Region 68 would like to try and accommodate those that cannot make it on Sundays.

Kevin Churchill makes a motion to have Fall 2015 Picture day on Saturday/Sunday with make-up day on a Sunday. Kevin rescinds his motion Tom Hartnell makes a motion that picture day occur on one Saturday/Sunday with make-up day on a Saturday. Jennifer Kwast seconds. Discussion: Could we get whole teams to show up on make-up day. April would need to staff for team pictures and therefore needs notice. Instead we could have team parent take team photo and purchase from Shutterfly. Give this information to Coaches & Team Parent ahead of time. Customize memory mate for those at picture make-up day. Ayes: 13 Noes: 0 Abstain: 1 Motion Passes Confirmed dates are September 26th, 27th and October 3rd RC Report Tim Azbell:

Congratulations on a very successful Strawberry Cup Second walk-in Registration 4/11/15 Last walk-in Registration 5/30/15 Do we want to send in application for lottery in National Games? Dan Johnston recommends all teams

(U10, U12, U14, U16, U19, VIP) Registration ends a month early – Please remind those you see and talk to.

General Board meeting minutes Page 2

After the 31st we will complete teams from the waiting list. RIF guidelines are due.

Region 68 Guidelines Guy Lockwood makes a motion that we keep guidelines as is, with change referring to Challenge Program. Rich Frank seconds. Discussion: We can amend and submit changes at a later time. Guideline committee will be Tim Azbell, Rich Frank, Tom Hartnell and Kim Goodman. Ayes: 14 Noes: 0 Abstain: 0

Next Fall Planning Meeting will be 6/2/15 8-9pm 40th Anniversary Committee needed. Tom Hartnell has offered to assist. We need board to help network.

Treasurer Report – Mike Harrison Cultural Exchange is healthy due to Challenge & Strawberry Cultural $159,172.18 Operating $226,100.35 Net Income $122,812.76 Annual Budget is due Mike to schedule an audit. Tom Hartnell with talk to Nella to see if she will do it

Rich Frank makes a motion that the board approve Region 68’s Annual Budget as submitted. Kevin Churchill Seconds. Discussion: Our Annual Budget is a projection on what it will cost. Less income equals less expenses and we will adjust accordingly. Ayes: 12 Noes: 1 Dan Johnston Abstain: 1 Mike Harrison Uniforms – Rene D’Inca

There are more uniform options for girls. Do we want to do sleeveless or stay with the same? Board would like to stay with the same style.

Team Parent Classes – Tim Azbell/Chris Middleton Proposing 8/10 and 8/14 with one class after the season begins

Region 68 Website – Tim Azbell Department heads need to review their tabs and assist Kevin with current information

Next Board meeting will be held June 17th. Rich Frank moves to adjourn at 8:44 p.m. Bob Dawson seconds. Meeting adjourned. Respectfully submitted by Kim Goodman