At a Glance - The Application Process - UN Careers - the United

Release 2.0 19 February 2013Copyright © United Nations 2011. All rights reserved.

At a glance...

OverviewThe United Nations posts job openings electronically on the United Nations Careers Portal (http://careers.un.org) and only accepts applications to job openings electronically via this process. When applying to a job opening, be sure to submit your application well before the deadline date stated in the job opening as Job openings posted on the Careers Portal are taken off at midnight (GMT-5) on the deadline date.

Once you apply to a job opening, your application will go through a pre-screening process. The process checks the information you entered in your application against the eligibility criteria established for that job opening. Applicants who pass the pre-screening process are eligible for further consideration.

You may search the compendium for available positions and/or create a Job Alert, which allows you the save specific criteria about the type of position you are looking for and receive a notification (via e-mail) when positions that match your criteria are posted.

Your applicationThe application will be used to evaluate your eligibility and suitability for the job opening. It is therefore suggested that you keep in mind the following points:

• Prepare the application in advance even when there is no immediate intention to apply for a job opening to ensure a precise and effective application.

• Highlight the salient points in your background in relation to the job opening of interest. The more time and thought allotted in putting the application together, the more precise and effective the application will be.

• DO NOT substitute your resume or CV for the application. It is not accepted and is considered neither a substitute nor a complementary document to a duly completed application.

• It is important to complete all information about your education and work experience accurately. This information will be used for system automated pre-screening and it serves as the basis for evaluating your eligibility and suitability for a job opening.

• When completing your work experience, list every position held and not only the most recent or what is required for the position. In cases where you worked with one employer but held several positions, you must indicate every position held separately. This is important for determining your eligibility and suitability.

• When completing your education details, ensure to include all institutions, listing clearly those academic credentials (degrees, certificates and diplomas) conferred.

• You can apply to a specific job opening only once. Therefore, please ensure that the information contained in your application is complete and correct.

• Modification to a submitted application is not possible.

• Applicants should apply from only one account.

Inside... Overview.............................Cover

Your application.....................Cover

External Applicants.................Page 1

Staff Members.......................Page 1

Complete My Profile................Page 2

Create a Job Alert................. Page 3

Complete your Application....... Page 4

Adding Academic Degrees........ Page 5

Consult the IAU/ UNESCO List....Page 7

Choose Existing Application......Page 8

Apply to a job opening............Page 9

References..........................Page 10

Need Help?..........................Page 10

The Application Process

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No. 1

http://careers.un.org/lbw/Home.aspx

The Application Process -- At a Glance

Page 1 of 11Release 2.0 February 19, 2013

Copyright © United Nations 2011. All rights reserved.

External ApplicantsExternal Applicants include those serving in the Organization on a Temporary Appointment, those serving on Secondment to the Organization, UN Volunteers (UNV), Associate Experts, consultants, individual contractors, military/police personnel and interns. Those serving in this capacity must register with a valid e-mail address and create a login account in order to apply to a job opening, refer to Chapter 1, paragraph 1.3 in the Manual for the Applicant.

Log into inspira through the United Nations Careers Portal:

http:>//careers.un.org Click on the Login link in the menu.

Once registered and logged in, proceed to create your profile.

Staff MembersStaff members are not required to register since you have been pre-registered and provided with a login user name (your index number) and temporary password.

Log into inspira using https://inspira.un.org.

Review your Home and Permanent Address1. A serving staff member who has active data on file with OHRM or a

local human resources (HR) office will have a pre-existing user profile.

2. A serving staff member is strongly encouraged to first review the accuracy of his/her postal address as pre-recorded in inspira before making any updates to My Profile.

inspira: Log into inspira and select Self Service>Personal Information>Home and Mailing Address, then click Edit, as needed.

First time non-staff members must

register and create a user account

Login using your user ID and password

https://inspira.un.org/psp/PUNA1J/?cmd=login

http://careers.un.org/lbw/Home.aspx


rofile.

tage of profile eted and each d tab (3) of your ll display a green eck mark

fields cannot be depending whether a Staff Member or -Staff Member.

n’t Forget!ur entries once you mpleted each tab

f your profile

Complete Minspira: External ApplicaStaff Members - L

Update or compleinformation in all page.

For Staff Memberchanged, e.g. Perinformation is takpersonal informatchange the inform“Review your Hom

For Non-Staff Mechanged with theName.



y Profile

nts - Log into inspira and select Careers, then click on My Profileog into inspira and select Self Service>Recruiting Activities>Careers, then click My P

te the required sections of the My Profile

s, some fields can not be manent Address. The en directly from the ion in your IMIS file. To ation, refer to the e and Mailing Address”.

mbers, all fields can be exception of your User

Percencompl

completeprofile wi

ch

Someedited you are

non

DoSave yohave co

o


il address. You can create up to five

tep 1 on the Job arch tab

tep 2 your search riteria

5 Use as t field

6r email ess

7e Search

Create a JoYou can save the j(5) Job Alerts. Ple

inspira: From thclick on the AdvaStep 1 - Advanced Sea

Click on the Job Searc

Step 2- Search Criteri

Enter the search critea job alert.

Step 3 - Save Search C

Directs you to the Savname your job alert.

Step 4 - Name your se

Enter the name of youidentify, it is suggestetitle, level and locatio

Step 5 - Use As Job alBy default, this box isreceive job alerts for one, deselect the fielStep 6 - Send Job aler

Enter a valid email adAlerts sent

Step 7 - Save Search

Click on ‘Save Search’alerts that match the



b Alertob search criteria as a Job Alert and have the matching results sent to your specified e-maase note that Job Alerts require revalidation every six (6) months.

e Careers Home page, nced Search linkrch

h tab.

a

ria for which you want to create

riteria

e Search page where you can

arch

r Job Alert, it should be easy to d that you include the position n e.g. HR Officer/P4/NY.

ert checked, if you do not wish to future positions similar to this d.t notification to

dress where you want the Job

, you will now be receiving job criteria entered.

SClick

Se

SEnter

c

Step 3Click on Save Search

Criteria

Step 4Enter the name of

your search

StepSelect theJob Aler

StepEnter you

addr

StepClick on Sav


opening.

h completed tab l display a green check mark

Complete y

inspira:

1) From the Careers H

2) On the Apply Now pselect Confirm and cli

Your ApplicationYour application is co

• Screening questiowill be populatedrelevant to the pposition.

• Preferences - Indwork and preferrsection.

• Education and Wdetails on your winstitutions attenequivalent acade

• Skills - Provide dare relevant to t

• References - Youpersons as contayour work historyinclude present omentors and/or tany family memb

• Cover Letter andsection should beidentified a positcover letter thatare applying for,experience to thoaddition, you canthat is required b

• Preview and Submapplication and wposition. Proceedthe prescreeningyour application.



our ApplicationYou can complete your application in advance, without having to apply to a job

ome page, click on the Create Draft Application link.

age, read the information, then ck on the Continue button.

mprised of seven (7) tabs.

ns - This section is blank, but with questions that are osition when you apply to a

icate your preferred field of ed work location(s) in this

ork Experience - Provide all ork history, educational ded, and diplomas/degrees or mic qualifications obtained.

etails on skills you possess that he position you are seeking.

are required to list three (3) ct references who can attest to and qualifications. You can r past supervisors, colleagues, hesis advisors, but do not list ers.

Additional Information - This completed once you have ion. It allows you to create a is specific to the position you relating your skills and se noted in the job opening. In attach additional information y the job opening.

it - you can preview your hen you have identified a to complete your responses to questions and you can submit

All seven tabs must be completed before you

can submit your application

Eacwil

Screening questions will only appear when you apply to a position, at

which time they must be completed


Adding Ac

Scenario 1Step 1 - Adding EdClick on the Educatthe “Add EducationDetails page will b

Step 2 - NavigatingFor the Add Educatthe following requiasterisk (*), are co

• Click on and selec

• Select co• For the q

country?in the samproceed attended

• Type in t• Click on t

search anIAU/UNEinstitutio

• Select “D• Select “M• Select “F• Complet

marked w• Make cer

completi



ademic Degrees - IAU/UNESCO List

- Institutions listed in IAU/UNESCOucation Detailsion & Work experience tab. Click on ” button. The Add Education

e opened.

“Add Education Details Page”ion Details page, please ensure that red fields, indicated with an mpleted:the dropdown “Type of Institution” t “University/Tertiary”.untry where attendeduestion “Attended in the same

” select “Yes”. If you did not study e country, please select “No” and

to complete “Country where ”.he “City” where attended.he “Name of Institution” look-up to d select your institution from the

SCO list. If you cannot find your n, please refer to “Scenario 2”.egree/Diploma.ain Course of Study”ield of Study”

e the remaining required fields, ith an asterisk (*).

tain to click “Save” after the on of each section.


AddingScenariAdvanced Lo

When searchAdvanced Lo

1. Frcli

2. Frme

3. In woins

4. Cl

The search rcontaining th



Academic Degrees - IAU/UNESCO Listo 1 - Institutions listed in IAU/UNESCO Advanced Look UpokUp

ing for the Name of Institution, the ok Up option is recommended.

om the “Name of Institution” look up, ck on the “Advanced Look Up” link.

om the “Long Description” drop-down nu, select the option “contains”

the “Long Description” field, enter any rd contained in the name of the titution.

ick the “Look Up” button.

esult will include all institutions e indicated word.

1

2

3

4


Upon submitting, “incomplete

information” message appears.

In the “Education & Work Experience” tab, message will indicate education

entries requiring review.

Select the education entry requiring

review.

Adding A

Scenario

If you do not finclicking on “Namfollowing steps:

• Type “Instituenter below

• Manuaname attendis opti

• ProceScena

NB - When seleor “Seminary” the procedure w

ScenarioDraft andthis appl

• When applicincom

• Go to tab. Aeducadispla

• On thDetaientryyour dropdhighli“NamDiplo



e of Institution” “Degree/ma”.>

cademic Degrees - IAU/UNESCO List

2 - Institutions not listed in IAU/UNESCO

d the name of your institution when e of Institution”, please complete the

Other Institution” in the “Name of tion” field and hit Enter. The “Please name of institution” field will appear .lly complete the fields: “Please enter of institution” and “City where ed”. The field “Institution Web Site” onal.ed with the remaining steps as with rio 1.

cting “Military Academy”, “Other” in the “Type of institution” field, ill be identical.

3 - Application is in you wish to submit

ication

clicking the “Submit” button for your ation, a message indicating plete information will appear.the “Education & Work Experience” message with the details of the tion entries to be reviewed will be yed.

e same page, in the “Education ls” section, click on the education you wish to review and re-enter education details using the owns and lookups for the ghted fields, e.g. “Country”,


an institution recognized by the IAU/

Consult Inspira has anUNESCO World

To consult the Ithe following st

• From page, Activi

• Selectmenu.

• Click osearchIAU/U

• From menu,

• The lerecogn

Information concountries and teInstitutions prevterritories are literritory.

Questions and/ocredentials.For specific queplease contact:



the IAU/UNESCO List interface allowing you the opportunity to verify that your academic credentials were obtained from Higher Education Database.

AU/UNESCO list in Inspira, complete eps:the “Main Menu” tab on the Home select: Self-Service > Recruiting ties > Consult IAU/UNESCO list. the country from the dropdown

n the “Name of Institution” lookup to and select your institution from the NESCO list.the “Degree/Diploma” dropdown select the degree/diploma obtained.vel of the degree/diploma, as ized by the UN, will be displayed.

cerning institutions in former rritories.iously in the former countries or sted in their current country or

r queries related to academic

ries concerning academic credentials, [email protected].


application at the time you apply.

By default, the last plication create appears.

Choosing an Ex

When applying to a job oinspira: Log into inspira

Step 1 - Apply NowSelect the job opening you areon Apply Now.Step 2 - ConfirmReview the information and seStep 3 - Choose an applicationSelect Choose Existing ApplicatStep 4 - Select the ApplicationLocate and select the applicatiStep 5 - ModifyReview the application and moaccording to the requirementsStep 6 - Apply to the job openApply to the job opening, refer Opening section for steps to pe



isting Application

pening, you can use a previously created or submitted application, or create a new and perform a job search.

interested in and click

lect Confirm

ion

on you wish to use.

dify the information of the job opening.ingto the Applying to a Job rform.

ap

Locate and select the application you wish to use. Even those you have already

submitted to another job opening.


u cannot resubmit it to the same ociated to that job opening.

hether you will be using xisting application or g a new application for

this position.

Apply to a Job

inspira: Log into inspira, locat

You can onljob opening

Step 1 - Review and ApplyReview the requirements of thinterested, click on Apply NowStep 2 - Select ApplicationRead the information provided select Confirm, then select an create a new application and cStep 3 - Answer Screening QueClick on the Screening Questioquestions. Step 4 - ApplicationComplete or modify the sectioStep 5 - Cover Letter and Addi

Completed when applying to a pletter that is specific to the pofor, relating your skills and expin the job opening.

Don’t forget to attach additionby the job opening, for examprequired to attach their last tw

Step 6 - Preview and Submit Click on the Preview and Submapplication and then click on tcertification page appears.Step 7 - Certify and SubmitRead the information, indicate the terms and click on the CertYour application will be submitwill receive a notification acknsubmission and the applicationApplication” section.



Opening

e and select the job opening of interest.

y submit one application to a job opening and if you withdraw your application, yo. In addition, once you apply to a position, you can not update your application ass

e position and if .

on the Apply Now page, existing application or lick on Continue.stionsns tab and answer the

ns of your application.tional Information

osition. Create a cover sition you are applying erience to those noted

al information require le: staff members are o (2) ePASes.

it tab, review your he Submit button. The

whether you agree with ify and Submit button. ted to the position. You owledging your will appear in the “My

Select wan e

creatin

Certify and submit your application to the position




ReferencesThe following documents provide additional information:

• ST/AI/2010/3 of 21 April 2010 on the staff selection system

• Instructional Manual for the Applicants on the Staff Selection System

Need Help?For policy enquiries and technical help, simply click on “Contact Us” in the UN Careers portal (http://careers.un.org) and complete the online request form. Your request will automatically be assigned a case number for easy reference and tracking.

You can also click on "Contact Us" anywhere in Inspira (https://inspira.un.org) to complete the online request form. Your request will automatically be assigned a case number for easy reference and tracking.

To better assist you, make sure your request always includes:• Your index number• Your UN email address • In the event that you are reporting a technical problem, the steps

leading to this problem and one or more screenshots of the error/warning message and of the page on which it appeared.

For staff members who wish to find information (FAQs, information sheets, etc.) on staffing and research a particular topic, please visit the it’s for real! website on the human resources Talent Management framework (https://itsforreal.un.org/). This feature is only available through the intranet.

https://inspira.un.org

https://inspira.un.org

http://careers.un.org

https://itsforreal.un.org/

Documents

At a Glance - The Application Process - UN Careers - the United