Associated Students Inc. Budget Request ProcessA guide to requesting a budget for fiscal year 2014-2015.

Associated Students Incorporated (ASI) Statement of Purpose0 Associated Students Incorporated is a non-profit auxiliary which exists to support the

educational mission of CSU Channel Islands.  0 ASI facilitates learning and development through integrative and co-curricular approaches 0 Identifies and responds to major student issues and initiatives0 Implements sound business practices which uphold the fiduciary responsibility associated with

the management of student fees 0 Funds the operation and facility of the CI Student Union

ASI Board of Directors0 The Board of Directors is comprised of nine students, three University Administrators,

one University Faculty member, and one community member.0 The ASI Board is responsible for the oversight and management of ASI, which includes

the allocation of ASI funds.

BASC

0Budget Allocation and Spending Committee (BASC)0 The BASC was created as a committee of the ASI Board of Directors

tasked to oversee the process of ASI budget requests.

0 The BASC is comprised of six ASI Board Members—four students and two non-students.

0 The BASC presents all budgets to the ASI Board who can either approve, amend, or deny the budget requests.

BASC Timeline

Schedule Mandatory Meeting with Christine Thompson, ASI Assistant Director  Tuesday January 22, 2014 - Friday, February 7, 2014    Student Union Building 2015          

Requestors must turn in final budget packets to the Student Union Information Desk by Friday, February 7, 2014 @ 5:00 PM                Budget Presentations February 11 - 27, 2014  Areas/Organizations will sign up to present during their meeting with Christine Thompson                 

BASC Budget Deliberations  March 3-5, 2014          Student Union - Coville Conference Room        

Present to ASI Board Thursday March 6, 2014 @7:40 AM        Student Union - Coville Conference Room        

BASC will inform requesters of 2014-2015 budgets by March 20, 2014 (if allocations approved by ASI)

Budget Packet(Items you will need)

0BASC Procedures0ASI Budget Request form0ASI Budget Builder in excel0ASI Budget Request PowerPoint

0Account Information

Helpful Links

Budget Request Check ListRead and sign the ASI Budget Allocation and Spending

Procedure.Complete ASI Budget Request Form.Complete ASI Budget Builder in Excel.Schedule mandatory meeting with ASI Assistant

Director, Christine Thompson, before Friday, February 7, 2014.

Complete Budget Request PowerPoint and present to the Budget Allocation and Spending Committee (BASC).

If you would like a copy of your 2013-2014 request or current budget reports please email Christine.m.thompson@csuci.edu.

Budget Allocation and Spending Procedure Guidelines

0Prior to building your budget, please read the Budget Allocation and Spending Procedure.

0 You can also pick up a copy at the Student Union Information Desk.

You are required to turn in the BASC procedures signed acknowledgement with your budget packet.

Quick Facts

Creating a budget request using the Budget Builder in Excel

0 Step 1: Fill in your area’s Fund and Department Number.

If you do not know this information follow the link to Account Information.

0 Step 3: Identify what is being requested and choose the appropriate account.

0 Step 4: Identify and enter budget in the month the expense will occur.

Requesting  Requesting  Requesting  Requesting  Requesting  Requesting  Requesting  Requesting  Requesting  Requesting  Requesting  Requesting FY 14-15 FY 14-15 FY 14-15 FY 14-15 FY 14-15 FY 14-15 FY 14-15 FY 14-15 FY 14-15 FY 14-15 FY 14-15 FY 14-15July August September October November December January February March April May June

Example0 I am requesting $2,500 in promotional items that I will be

purchasing in August to kick-off the Fall semester. Enter requested budget in empty

white cell

Mandatory Meeting

0 Schedule a meeting with the ASI Assistant Director, Christine Thompson, between January 21, 2014- February 7, 2013.

0 To schedule a meeting, email Christine.m.thompson@csuci.edu with your preferred date and time.

0 Please bring the following items to the meeting:1. Signed Budget Allocation and Spending Procedure.2. Signed and completed Budget Request Form.3. Completed Budget Builder (electronic copy).

QuestionsPlease contact Christine Thompson at

christine.m.thompson@csuci.edu

Thank you!