Assessment and Accountability Monthly Call February 3, 2015

Audio Difficulties 2 Louisiana Believes If you are experiencing audio difficulties, please make sure that your speakers are on and that your volume is at a suitable level. If you are still experiencing difficulties, click the phone icon on the ribbon at the top of your screen, and choose the Dial-out feature. This will link your phone with your user ID.

3 Louisiana Believes Objective: These contact calls bring together LEA coordinators for the purpose of planning for and implementing statewide assessment programs within local education agencies. Who: District Test Coordinators, District Technology Coordinators, and Accountability Contacts Topics: 1.Assessment 2.Accountability 3.Technology Archives: http://www.louisianabelieves.com/resources/library/assessmenthttp://www.louisianabelieves.com/resources/library/assessment Welcome

4 Louisiana Believes 14-15 Scope and Sequence Projected Call DatesProjected Call Topics February 3, 2015 February Checklist Follow up from Face-to-Face Preparing for PARCC Test Security Assessment Precode Rosters Placement Tests EOC Testing ACT FTP Accountability March 3, 2015 ACT Match/No Match Distribution April 21, 2015 PBA EOY EOC May 5, 2015 End-of-Year Survey June 2, 2015 Data Certification July 7, 2015 SY 14-15 Planning Planning Meeting

5 Louisiana Believes Assessment February Checklist Follow up from Face-to-Face Preparing for PARCC Test Security Assessment Precode Rosters Placement Tests EOC Testing ACT FTP Accountability Agenda

Assessment Monthly Checklist 6 Louisiana Believes To assist district and school leaders with preparations for upcoming state assessments, particularly PARCC, the Department created an Assessment Readiness Checklist. Available in the assessment library, the Month-to-Month Checklist will: Outline all monthly action steps to prepare to administer PARCC, as well as other statewide assessments Link all supporting resources for each step Recommend resources to share with principals and teachers

February Accessibility and Accommodations Louisiana Believes Feb 13: Deadline to request changes to the preliminary ACT-approved accommodations roster Feb 13: Deadline to finalize IEP, IEP, PNP, and LEP forms for PARCC PBA Feb 16-25: Window for ordering state-allowed accommodations materials online for ACT and WorkKeys Feb 20: DIBELS mid-year assessment Ensure that accessibility features and accommodations are being used in classrooms and are being evaluated for effectiveness in providing additional access Utilize SER accommodation reports to plan for spring administrations

February Communication 8 Louisiana Believes Feb 3: Monthly assessment and accountability call for district test coordinators and accountability contactsMonthly assessment and accountability call Share regularly the PARCC FAQ (regularly updated with questions and answers from educators)PARCC FAQ Ensure teachers, principals, and district leaders participate in PARCC Office Hours each Thursday at 11 and 4PARCC Office Hours

February Assessment Administration 9 Louisiana Believes Jan 26-Mar 6: NAEP testing window for applicable schools Feb 2-Mar 13: LAA 1 and ELDA testing window Ensure the appropriate number (and type) of calculators are available for each grade level. Order additional, if necessary, using state contractsstate contracts District test coordinators redeliver test administration and security training for school test coordinators and test administrators prior to assessment District test coordinators ensure that test administrators, proctors, and monitors are appropriately assigned to testing groups

Highlighting Best Practices 10 Louisiana Believes Already, districts and schools across the state are leading the way in preparing for the new assessments. In St. Landry Parish, principals, school test coordinators and district leaders are ensuring readiness on all operations aspects of the test through hosting weekly meetings to resolve any issues. Administrators use the Month-By-Month Assessment Checklist to make sure schools are ready for all processes.Month-By-Month Assessment Checklist to make sure schools are ready for all processes. District Test Coordinators from Northeast Louisiana, including Caldwell, East Carroll, Lincoln, Monroe City, Morehouse, Ouachita, West Carroll and Richland host monthly collaboration meetings during which they share and learn best practices from peer districts in order to ensure readiness for spring assessments.

Follow Up from Face-to-Face Meetings 12 Louisiana Believes Face-to-face meetings were held in January in Baton Rouge, Harvey, and Natchitoches. The following materials are available to support redelivery of the training for the spring 2015 assessments. In DRC eDIRECT:DRC eDIRECT Test coordinator and administrator manuals Test administrator manuals exclude other state specific addendums and require the use of the separate Louisiana specific addendum Forms for use in logistics and administration In the Assessment Library:Assessment Library Powerpoint deck used in trainings Exit ticket for use in redelivery *Coming Soon

Next Steps from FTF 13 Louisiana Believes TaskKey Dates Redeliver training to school test coordinatorsPrior to assessment windows Identify total number of IEP, IAP, PNP, and LEP documents requiring either creation or amendments and track progress toward completion Feb 13 for PARCC Share PARCC FAQ, Office Hours, Assessment Guides, practice tests and practice test guidance materialsPARCC FAQOffice HoursAssessment Guidespractice tests and practice test guidance materials Ensure the appropriate number (and type) of calculators are available for each grade level. Order additional, if necessary, using state contractsstate contracts

Preparing for PARCC: Communication and Resources Weekly PARCC Office Hours Background: Dedicated time to answer educator questions related to the PARCC assessments When: Every Thursday at 11:00 a.m. and 4:00 p.m. *New: the afternoon session start time was moved from 3 p.m. to 4 p.m. Access: Join the PARCC Office Hours here.here. Key Resources Available Assessment Guides 2014-15 Louisiana Assessment Calendar PARCC Accessibility and Accommodations Manual Quick Guide to Accessibility and Accommodations Frequently Asked Questions Document Limited English Proficient (LEP) Checklist Personal Needs Profile Form Assessment Month-by-Month Checklist Parental Supports Practice Test Release and Guidance*New Practice Test Release and Guidance PARCC Landing Page *New PARCC Landing Page Test Coordinator and Administrator Manuals and Louisiana Addendum in eDIRECT *NeweDIRECT

Preparing for PARCC: Calculators State contracts can be utilized for purchasing calculators. However, these are also available through many other sources. Major retailers including: Walmart Kmart Dollar Tree OfficeMax/Office Depot EAI Education Bulk purchase options online including: NewEgg.com (Item#: 9SIA00Y0XY0803) Pricefalls.com Technooutlet.com Student Supply Company via Amazon.com DollarDays.com (offered a 96 quantity bulk calculator purchase option)

Test Security Statement of Assurance Districts should submit the 2014-15 Statement of Assurance to the Department by February 28. The statement may be submitted by mail or through [email protected]@la.gov 2014-15 Monitoring Documents Monitoring documents for use in internal district assessment monitoring have been updated and are available in the Assessment Library in the bottom right hand corner under Test Security.Assessment Library Testing Schedules When preparing for testing windows such as EXPLORE and PLAN, districts should be prepared to submit testing schedules for monitoring purposes. EOC testing schedules should be submitted to [email protected] by April 2, [email protected] 18

Assessment Precode Rosters Assessment precode rosters will be available in the FTP on Wednesday, February 11 th. Districts and schools should utilize the rosters to prepare for: Handcoding for students without precoded documents Accountability coding of precoded documents Accountability data certification for assessment 20

Placement Tests 22 Louisiana Believes District should receive this week a request for return of placement tests materials. These materials should be returned as directed by Riverside Publishing. Districts should determine guidelines for nonpublic and home study entry in grades 5 and 9, which can include use of the placement tests as well as other evidence of grade level proficiency (e.g., transcripts, local assessments). The Department will continue to provide placements tests for use as needed. New materials will be delivered to districts in early May.

EOC May Administration Technology Requirements The same testing client used in the May and December 2014 administrations will be used for the May 2015 administration. Technology requirements for the client are the same as in the previous administrations and can be found here.here

Coding of Documents ACT assessments for initial testers will be precoded. WorkKeys assessments will not be precoded. Students not receiving precoded documents will be assessed with handcoded answer documents. Districts will need to utilize GUIDs for handcoded student answer documents. GUIDS can be accessed by using the LEADS Inquiry (LIQ) system which will display the GUID (labeled as LDOE Unique ID). WorkKeys Administration For districts administering online WorkKeys, the only online accommodation for WorkKeys is extended time. Students requiring additional accommodations will need to test utilizing paper WorkKeys assessments. Districts administering the paper WorkKeys may either test on the initial or makeup test dates. However, materials will need to be ordered for the makeup date as these will not be automatically generated. Districts and schools can order additional materials by contacting ACT directly at 800.553.6244, ext. 2800. ACT and WorkKeys

FTP Reorganization Due to the volume of data on the FTP site, it can be difficult to locate the exact file to download. In an effort to make files easier to access and increase data security, we will do a refresh of FTP folders in the coming weeks. Timeline and Next Steps: By February 6, 2015, new usernames, passwords, and updated FTP policy will be sent to FTP Coordinators; new files will begin being dropped on this new FTP site February 6 to March 4, both old and new FTP sites will be available By March 4, 2015, old FTP site will be deleted; any files that district coordinators wish to retain MUST be pulled down prior Overview of new policies: Districts will be notified prior to scheduled drop Files will expire 30 days after being dropped and will no longer be available The expiration date of files will be noted when scheduled drop is communicated Contact [email protected] with any questions or [email protected] Louisiana Believes 28

Accountability Update Cohort Graduation Rate Data Certification The data certification system is available from January 19 through February 4 for LEA accountability contacts to review and submit corrections to 2013-14 cohort graduation data. Data certification the provides the opportunity for LEAs to verify data for 2013-14 graduation rate used in 2015 high school SPS. Graduation Cohort Exit Code Reviews For the 2013-14 graduation cohort, a random sample of all LEAs application of legitimate leaver exit codes are being reviewed, as part of data certification process. Documentation for these students should be submitted as part of data certification. All documentation will need to be submitted by February 4. 2014-15 SPS Calculator The 2014-15 SPS calculator will be available later this month on the LDOE website and will be linked in the weekly newsletter. Louisiana Believes 30

For more information, contact [email protected]. Next call: March 3, [email protected] Louisiana Believes Next Steps TaskKey Dates Redeliver training to school test coordinatorsPrior to assessment windows Identify total number of IEP, IAP, PNP, and LEP documents requiring either creation or amendments and track progress toward completion Feb 13 for PARCC Share PARCC FAQ, Office Hours, Assessment Guides, practice tests and practice test guidance materialsPARCC FAQOffice HoursAssessment Guidespractice tests and practice test guidance materials Ensure the appropriate number (and type) of calculators are available for each grade level. Order additional, if necessary, using state contractsstate contracts