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ACKNOWLEDGEMENT

I am profoundly grateful to Aspinwall & Co.Ltd. (Bangalore) for giving me such an opportunity

to make a report that has helped me to understand the applications of what I have learnt, in my

professional life.

I would especially like to thank Mr.Sandeep M, Dy Manager, Mr.Ramesh Radhakrishnan,

executive of Aspinwall & Co.Ltd (Bangalore) and Mr.T.V Manikandan ,Customer service

manager Aspinwall & Co.Ltd (Chennai ) who guided and supervised me during the training

period.

I would also like to appreciate the efforts taken by our company for providing me the opportunity

to undergo this training program.

Finally, yet importantly, I would like to express my heartfelt gratitude to my colleagues from the

Bangalore branch for their help and support during my training period.

Introduction

Aspinwall & Co. Ltd. is one of the earliest commercial enterprises in the Malabar Coast, established in the year 1867, by the legendary English trader and visionary, John H. Aspinwall. Aspinwall & Co. Ltd has diversified business interests in the areas of Shipping & Logistics, Coffee Trading and Exports, Coir, Rubber Plantations and Tourism.

Mission and VisionAspinwall & Co. Ltd is committed to realising its customer’s aspirations as it drive each of its activities with enduring trust and practice resource optimisation to make efficacious delivery to all stakeholders day after day.

Enduring Trust Resource optimisation Efficacious Delivery

Aspinwall Logistics DivisionAspinwall has been involved in shipping and logistics since inception and this is one of the core business activities of the company. Today it has a pan-India presence with a network of 15 offices covering all major ports, Inland Container Depots (ICD’s) and airports. Aspinwall's involvement with shipping dates back to the very origin of the company, about a century-and-a-half ago.In tune with the growing tempo in marine traffic, Aspinwall steadily expanded its sphere of operations, building upon its rich expertise and extensive experience in ship chartering and marine/general insurance.

Aspinwall provides the following logistic services:

Customs House AgentsAspinwall provides documentation services to importers and exporters at all customs stations in the country covering ports, ICD's and airports.Freight Forwarding ServicesThe Division offers seamless services in cargo carriage, handling, warehousing and distribution.

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Our global network enables us to extend point-to-point movement of cargo based on client requirements.Air Cargo ServicesAspinwall's Logistics Division is an IATA accredited cargo agency having operations at all major airports in the country.Ship Agency ServicesThe Logistics Division provides agency services to owners and charterers of bulk and liquid cargo, containers, cruise ships and off-shore vessels.Stevedoring ServicesStevedoring operations for various types of cargoes such as bulk, break bulk, containers and projects.Bulk Cargo ServicesHandling major commodities such as iron ore, coal, fertilisers, food grains, sugar, etc., at ports across IndiaWarehousing ServicesThe Division has extensive warehousing facilities at all its locations for safe storage of consignments.Liner ServicesThe company represents world class shipping lines like Maersk and Safmarine at select Indian locations, however due to loss of Maersk agency in some of the locations its revenue from the liner segment has come down. The company is doing outsourcing work for Safmarine in these locations and it’s volumes are improving which will partially compensate for the loss of the Maersk Agency.

‘To be the carrier of choice for existing and future customers’.

Safmarine (Safmarine Container Lines N.V.) is an international shipping business offering container and break-bulk shipping services worldwide.Formed in 1946 by South African industrialists and American ship owners, Safmarine is now widely known as a north/south trade and African specialist. The line is represented in more than 130 countries throughout the world, with more than 1200 sailors selling their services. Safmarine has been headquartered and registered in Antwerp, Belgium, since 1996,. In 1999, Safmarine was bought by the Danish company A.P. Moller-Maersk Group, and Maersk chose to retain the Safmarine brand rather than integrating it Maersk sea lines because of its brand value in the African region.

Safmarine Container Lines specialises in the sea transportation of cargoes between Africa, the Middle East and the Indian Subcontinent as well as operating in other trades. It’s services are mainly based on fully containerised vessels but they also have a division offering services for non-unitisable (break bulk and project) cargo.

Base Ports

1. Antwerp, Belgium2. Bremerhaven, Germany3. Felixstowe, UK4. Le Havre, France5. Rotterdam, Netherlands6. Zeeburgee, Belgium

Safmarine Equipment Guide

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S AFM ARINE – EXPORT PROC ES S FLOW CHART

1 • Customer Enquiry

2 • Rate Quoting

3 • Customer Confirmation

4 • Rate filing to back office

5 • Back office confirms the effective rate

6 • Customer booking

7 • Booking confirmation/Equipment release order

8 • CHA/Transport

9 • Picking empty container

10 • Stuffing

11 • Customs clearance

12 • SI submission

13 • Draft copy & Invoice generation

14 • Booking party confirms the draft copy if there is no amendment needed

15 • Finance Dept. closes the Task

16 • B/L is ready to print

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Export-Import Process

Procedure for Clearance of Imported and Export Goods

The imported goods before clearance for home consumption or for warehousing are

required to comply with prescribed Customs clearance formalities. This includes

presentation of a Bill of Entry containing details such as description of goods, value,

quantity, exemption notification etc., Customs Tariff Heading. This Bill of Entry is subject

to verification by the proper officer of Customs (under self assessment scheme) and

may be reassessed if declarations are found to be incorrect. Normally import

declarations made are scrutinised without prior examination of goods with reference

to documents made available and other information about the value/ classification

etc. It is at the time of clearance of goods that these are examined by the Customs to

confirm the nature of goods, valuation and other aspects of the declarations. In case

no discrepancies are observed at the time of examination of goods ‘Out of Charge’

order is issued and thereafter the goods can be cleared. Similarly Customs clearance

formalities for goods meant for export have to be fulfilled by presenting a Shipping Bill

and other related documents. These documents are verified for correctness of

assessment and after examination of the goods, if warranted, ‘Let Export Order’ is

given on the Shipping Bill.

Documents Involved

Bill of Entry

Goods imported into the country attract Customs duty and are also required to confirm

to relevant legal requirements. Thus, unless the imported goods are not meant for

Customs clearance at the port/airport of arrival such as those intended for transit by

the same vessel/aircraft or transhipment to another Customs station or to any place

outside India, detailed Customs clearance formalities have to be followed by the

importers.

The importer clearing the goods for domestic consumption through non-EDI ports/

airports has to file Bill of Entry in four copies; original and duplicate are meant for

Customs, third copy for the importer and the fourth copy is meant for the bank for

making remittances. Along with the Bill of Entry the following documents are also

generally required:

(a) Signed invoice

(b) Packing list

(c) Bill of Lading or Delivery Order/Airway Bill

(d) GATT valuation declaration form duly filled in

(e) Importers/CHA’s declaration

(f) Import license, wherever necessary

(g) Letter of Credit, wherever necessary

(h) Insurance document

(i) Import license, where necessary

(j) Industrial License, if required

(k) Test report in case of items like chemicals

(l) DEEC Book/DEPB in original, where relevant

(m) Catalogue, technical write up, literature in case of machineries, spares or chemicals, as

applicable

(n) Separately split up value of spares, components, machineries

(o) Certificate of Origin, if preferential rate of duty is claimed

Bill Of Lading

It is a document prepared by the ship owner or by the master of the ship acknowledging the

receipt of goods and undertaking to deliver the goods at the port of destination. This, on one 9

hand, acts as a proof of the receipt of goods specified there in and on the other, is a document

of title to the goods. The document is sent by the exporter to the importer who can take

delivery of the goods at the port of destination on presentation of the bill of lading and other

shipping documents. B/L no. contains 9 digits.

a) M ast e r Bi l l O f La d i n g ( M BL):

MBL means Master Bill of Lading issued by vessel owner or his agent to a freight

forwarder on receipt of goods from shipper agreeing to deliver goods at destination.

b) Ho u se Bi l l O f L a d i n g ( H B L):

If a freight forwarder, NVOCC or a consolidator involved in a shipment, such

forwarder issues a document of receipt of goods to the final shipper which is called House

bill of lading (HBL).

The Master and House B/L must be filed in the IGM filing. This can act as a legal

document as well. W a y B i l l: It is the B/L in electronic form (Soft Copy).

S HIP P ING BI L L:

The shipping bill is a document prepared by the exporter, or the forwarding agent on the basis

of which the custom authority calculates the duty to be paid by the exporter. It will be under

schemes

For issuing Shipping Bill we require:

Commercial

Invoice

Packing List

Statutory

Declaration Form

Export Value

Declaration

There are five copies of B/Ls are generated as mentioned below.

TR 1 – SD to ICD (E.g., BLR to MAA ICD)

TR 2 – ICD to Port (E.g., MAA ICD to MAA port)

Exchange Control Copy – To be submitted shipper’s dealer bank.

Exporter Copy – For exporter

E P Copy – Once after filing of EGM by shipping carrier who moved goods out of country, the exporter or his authorized customs broker can apply for obtaining EP copy of shipping bill with customs.

Key Notes: On board B/L – when it is on – board after loading.

Receipt B/L – The liner gives the bill when it is to be

loaded. Only with the original B/L the goods are

released.

In another case, if the original B/L is surrendered to the liner and a no objection letter (telex) is given then the container can be released without the B/L.

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Pricing mechanism

Charge TypesBAS Basic Ocean FreightDHC Terminal Handling Service-

DestinationERS Emergency Risk SurchargeFFC Forwarder Commission – OriginIHE Inland Haulage ExportIMP Import ServiceODF Documentation Fee – OriginOHC Terminal Handling Service- OriginSBF Standard Bunker Adjustment

Factor

Rate (Offer rate) = BAS + IHE + DHC + ERS + IMP + ODF + OHC + SBF

For Middle East C ountri es , CY should be maintai ned as per th e inst ructi on.

System process (Wet port to Inland location)

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Rate to be quoted =Ocean Freight + Inland Haulage charges

Sales

As a sales executive the following details should be gathered from the clients:

Commodity details (dimension, weight et) Nature of the commodity (dangerous/non dangerous) FCL/LCL Type of container required Place of receipt Place of custom clearance Place of delivery Port of loading/destination Mode of stuffing Date of shipping

Sales Call: Training

During the training period i got the opportunity to visit Swift Freight,Bangalore as a part of sales call training under the guidance and supervision of Mr.Ramesh Radhakrishnan, executive Aspinwall & Co. Ltd( Bangalore) which helped me understand the sales call process.

References

www.Aspinwall.com www.Safmarine.com www.Maerskline.com www.wikipedia.com www.ieport.com

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