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www.aslaconference.com
Conference on Landscape Architecture November 15–18San Diego
ASLASAN2019#ASLA2019
TABLE OF CONTENTS
FREEMAN QUICK FACTS Pages 1 – 3
DISCOUNT DEADLINE CHECKLIST Page 4
FREEMAN GENERAL INFORMATION Page 5
THE ASLA MISSION Page 6
SAMPLE CERTIFICATE OF INSURANCE Page 9
ASLA RULES GOVERNING EXPOSITION Page 10
IAEE GUIDELINES Pages 11- 26
UNION JURISDICTIONS Page 27
UNION DESCRIPTIONS Page 28
UNION LABOR QUESTIONS Pages 29 – 30
FIRE DEPARTMENT REGULATIONS Page 31
EXPERIENT LEAD RETRIEVAL Pages 32 – 33
GREEN FRESH FLORALS Pages 34 – 35
CARPET Pages 36 – 39
SDCC CLEANING Page 40
ELECTRICAL SERVICES Pages 41 – 50
AIR-WATER-DRAIN-GAS Pages 51 – 52
MATERIAL HANDLING – STONE/CONCRETE Page 53
MATERIAL HANDLING – TREE Page 54
AUDIO VISUAL Pages 55 – 58
SMART CITY INTERNET Page 59
INSTALL & DISMANTLE Pages 60 – 63
FORKLIFT SERVICES Page 64
HANGING SIGNS Pages 65 – 69
FREEMAN TRANSPORTATION Pages 70 – 73
MATERIAL HANDING Pages 74 – 77
OUTBOUND SHIPPING Page 78
INBOUND SHIPPING LABLES Pages 79 – 81
MARSHALING YARD MAP Page 82
FURNISHINGS Pages 83 – 130
RENTAL EXHIBITS Pages 131 – 146
GRAPHICS Pages 147 – 154
FREEMAN METHOD OF PAYMENT Pages 155 156
FREEMAN TERMS & CONDITIONS Pages 157 – 160
SDCC Pages 161 – 162
SDCC BOOTH CATERING Pages 163 – 182
ASLA AFFILIATED EVENT FORM Pages 183 – 184
EPNAC PHOTOGRAPHY Page 185
INTENT TO USE EAC Page 186
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EASY IS NICE, ON ANY DEVICE.FreemanOnline® provides you with all the right tools to ensure a seamless execution at show site, from move-in to move-out. With an enhanced FreemanOnline, we are making it easier than ever for you to get what you want to have a great event:
• Access important show information• Track freight• Receive notifications• Receive assistance through Concierge Services while at show site• Order Freeman products and services pre-show, during move-in and while the show is open• Expedite the move-out process• Access invoices after the show
SERVICE INFORMATIONBOOTH EQUIPMENTEach 10' x 10' booth will be set with 8' high black back drape, 3' high black side dividers. Booths 300 sq. ft. or less will receive a one-line identification sign. Booths larger than 300 sq. ft. may receive a one-line identification sign upon request.Please note that electrical service is not included with your booth equipment but to accommodate possible power requirements, electrical outlets will be installed in every inline booth. An audit will be conducted by electricians and on-site charges will apply if the electrical service is utilized without an order on file.
EXHIBIT HALL The exhibit area is not carpeted; however the aisles will be carpeted in latte. Per show management, all booths are required to be carpeted. Please note the San Diego Convention Center has a substantial penalty for damages to the facility floor. A barrier must be placed in your booth under any liquid, stone, sand, brick or plants that will be displayed in your booth space.
DISCOUNT PRICE DEADLINE DATEOrder early on FreemanOnline to take advantage of advance order discount rates, place your order by OCTOBER 24, 2019.
SHOW SCHEDULE
EXHIBITOR MOVE-INFor more information and helpful hints on pre-show procedures and move-in, please go to http://www.freeman.com/PreShowFAQ
Thursday November 14, 2019 8:00 AM - 5:00 PMFriday November 15, 2019 8:00 AM - 5:00 PM
EXHIBIT HOURSSaturday November 16, 2019 9:00 AM - 6:00 PMSunday November 17, 2019 10:00 AM - 2:00 PM
EXHIBITOR MOVE-OUT For more information and helpful hints on post-show procedures and move-out, please go to http://www.freeman.com/PostShowFAQSunday November 17, 2019 2:00 PM - 8:00 PMMonday November 18, 2019 8:00 AM - 1:00 PMWe will begin returning empty containers at the close of the show.DISMANTLE AND MOVE-OUT INFORMATIONAll exhibitor materials must be removed from the exhibit facility by November 18, 2019 at 1:00 PM.To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline please have all carriers check-in by November 18, 2019 at 10:00 AM.Please refer to all labor and material handling order forms for applicable days and time that overtime/double time charges will be assessed.
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ASLA Conference on Landscape ArchitectureNovember 15-18, 2019
San Diego Convention CenterSan Diego, CA
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POST SHOW PAPERWORK AND LABELSOur Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and labels in advance. Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show.
EXCESSIVE TRASH AND BOOTH ABANDONMENTAny excessive trash which consists of display materials, carpet, padding, crates and/or pallets will be disposed of and charged both a handling fee and disposal fee during move-in. Excessive booth materials and/or literature left in the booth at the end of the published exhibitor move-out that is not labeled for an outbound shipment will be considered abandoned and deemed as trash. The exhibitor will be charged for the removal and disposal of these items. Charges may include Installation & Dismantle Labor, Forklift/Rigging Labor, and/or Dumpster Fee. Please call our Exhibitor Services Department at (714) 254-3410 for a quote.
SERVICE CONTRACTOR CONTACTS / INFORMATION:FREEMAN 2170 S. Towne Centre Place, Ste 100Anaheim, CA 92806 (714) 254-3410 fax (469) [email protected]
FREEMAN EXHIBIT TRANSPORTATION(800) 995-3579 US & Canada or +1(512) 982-4187 Outside the US or +1(817) 607-5183 International Shipping Services or fax (469) 621-5810 or email [email protected]
FREEMANONLINE®Take advantage of discount pricing by ordering online at FreemanOnline by OCTOBER 24, 2019. Using the enhanced FreemanOnline, you will enjoy easy access to added features and functions as well as the high caliber of Freeman services you've come to expect — before, during and after your show. To place online orders, you will be required to enter your unique Username and Password. If this is your first time to use FreemanOnline, click on the "Create an Account" link. To access FreemanOnline without using the email link, visit FreemanOnline. If you need assistance with FreemanOnline, please call our Customer Support Center at (888) 508-5054 Toll Free US and Canada or +1(512) 982-4186 Local and International between the hours of 8am - 5pm CSTSHIPPING INFORMATION Warehouse Shipping Address:
Exhibiting Company Name / Booth #ASLA Conference on Landscape Architecture C/O FREEMAN6060 Nancy Ridge Dr, Ste CSan Diego, CA 92121
Freeman will accept crated, boxed or skidded materials beginning OCTOBER 16, 2019 at the above address. Material arriving after NOVEMBER 6, 2019 will be received at the warehouse with an additional after deadline charge. Please note that the Freeman Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or unskidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108" H x 93" W. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 AM - 3:30 PM. Certified weight tickets must accompany all shipments. If required, provide your carrier with this phone number: (714) 254-3410. Please note: The warehouse is closed on November 11th in observance of Veteran's Day.
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Show Site Shipping Address: Exhibiting Company Name / Booth #ASLA Conference on Landscape ArchitectureC/O FREEMANSan Diego Convention Center111 W Harbor DrSan Diego, CA 92101
Freeman will receive shipments at the San Diego Convention Center beginning NOVEMBER 14, 2019. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility are the responsibility of the exhibitor. Certified weight tickets must accompany all shipments. If required, provide your carrier with this phone number: (714) 254-3410.
Please note: All items and materials that must be brought into the facility are subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Refer to the material handling form for charges for the service.Please be aware that disposal of exhibit properties is not included as part of your material handling charges. Please contact Freeman for your quoted rates and rules applicable to disposal of your exhibit properties.
LABOR INFORMATIONUnion Labor may be required for your exhibit installation and dismantle. Please carefully read the UNION RULES AND REGULATIONS to determine your needs. Exhibitors supervising Freeman labor will need to pick up and release their labor at the Labor Desk. Refer to the order form for Display Labor for Straight time and Overtime hours.
ASSISTANCEWe want you to have a successful show. If we can be of assistance‚ please call our Exhibitor Services Department at (714) 254-3410 between the hours of 8am - 5pm PST.
WE APPRECIATE YOUR BUSINESS!
NOTE: All Common Carriers and Van Lines should check-in at the Marshalling Yard. (See enclosed map.) Certified Weight Tickets must accompany all shipments.
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DISCOUNT DEADLINE CHECKLIST Take advantage of additional discounts by ordering online!
Form Discount Deadline Order Total
Lead Retrieval October 3, 2019 $
Advance Warehouse Freight Receiving Starts
October 16, 2019
Intent To Use EAC October 16, 2019
Furniture & Accessories October 24, 2019 $
Rental Exhibits October 24, 2019 $
Signs/Graphics October 24, 2019 $
Carpet October 24, 2019 $
Third Party Payment Form October 24, 2019 $
Electrical Services October 24, 2019 $
Air-Water-Drain-Gas October 24, 2019 $
Booth Labor October 24, 2019 $
Forklift Labor October 24, 2019 $
Hanging Signs Labor October 24, 2019 $
Booth Cleaning/Porter Service October 28, 2019 $
Advance Warehouse Freight Receiving Discount Deadline
November 6, 2019
Estimated Grand Total $
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FREEMAN GENERAL INFORMATION TRANSLATION SERVICEFreeman is pleased to offer a new service for our international exhibitors that provides quick interpretation and translation in 150 languages. This service will not only interpret for us on a three-way conversation, but also translate emails from customers. To access this feature you may contact Freeman Exhibitor Services at (714) 254-3410 or Freeman’s Customer Support Center at (888) 508-5054 US & Canada or +1(512) 982-4186 Local & International.
HELPFUL HINTS
SAVE MONEYOrder early on FreemanOnline to take advantage of advance order discount rates, place your order by OCTOBER 24, 2019.
AVOID DELAYShip early to avoid delays. Shipments arriving late at show site will cost you money, time and business!
SAFETY TIPSUse a ladder, not a chair. Standing on chairs, tables and other rental furniture is unsafe and can cause injury to you or to others. These objects are not designed to support your standing weight.
Be aware of your surroundings. You are in an active work area with changing conditions during move-in and move-out. Pay attention. Look for obstacles, machinery and equipment that are in use.
Keep your eyes open for scooters and forklifts. The drivers of these vehicles may not be able to see you.
Stay clear of dock areas, trucks and trailers. These areas can be particularly dangerous.
Prevent electrical shocks, falling items and damage to materials. Do not attach items or equipment to the drapes or metal framework provided for your booth. This can cause serious injury or damage to materials.
We discourage children from being in the exhibit hall during installation and dismantle. If children are present during installation and dismantle, they must be supervised by an adult at all times.
Freeman does not ship or handle Hazardous Materials. If any materials you are shipping to the event fall into this category, please contact Freeman to be sure the material will be allowed at the facility and by the association. In addition, if authorized by the facility and the association, you will need to make separate arrangements for the transport and handling of the approved materials, since Freeman will not transport or handle them.
The operation or use of all motorized lifts and motorized material handling equipment for installation/dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors (EAC’s). Thank you for your cooperation.
EXHIBITOR ASSISTANCE
Call Freeman’s Exhibitor Services department at (714) 254-3410 with any questions or needs you may have.
For more information and helpful hints on preshow procedures and move-in, please go to http://www.freeman.com/PreShowFAQ
For more information and helpful hints on postshow procedures and move-out, please go to http://www.freeman.com/PostShowFAQ
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The ASLA Mission, Vision, Values, Culture, and Expectations for Our Organizational Partners
Founded in 1899, the American Society of Landscape Architects (ASLA) is the national professional association for landscape architects, representing more than 15,000 members in 49 professional chapters and 82 student chapters. Landscape architects lead the stewardship, planning, and design of the built and natural environments. Landscape architects plan livable communities that foster active lifestyles, design green streets that manage stormwater runoff, plan cutting-edge transportation corridors that are safe for all users, and help communities prepare for and recover from natural disasters. Landscape architecture includes both iconic and neighborhood places, including commercial developments, downtown streetscapes, green roofs, parks, civic spaces, memorials, and residential communities. The Society’s mission is to advance landscape architecture through advocacy, communication, education, and fellowship. The Society’s vision is leading the design and stewardship of land and communities.
Sustainability, or stewardship of the land, has been part of ASLA’s mission since its founding and is anoverarching value that informs all of the Society’s programs and operations. ASLA has been a leader in demonstrating the benefits of green infrastructure and resilient development practices through the creation of its own green roof, co-development of the SITES® Rating System, and the creation of publicly accessible sustainable design resources. In keeping with that mission and history, the recently completed renovation of the ASLA Headquarters was designed to achieve LEED Platinum and WELL Silver. Renamed the ASLA Center for Landscape Architecture, the building embodies the mission, vision, and values of the Society. Landscape architecture is integrated and represented throughout the building, from the green roof to the courtyard to the planned green street, and includes capture and reuse of stormwater runoff, as well as exterior green walls. The building design also maximizes daylight within the space; increases occupant comfort and wellness; provides flexible,collaborative work spaces; and models energy conservation and environmental values.
In addition to stewardship, ASLA’s organizational values are dedication, excellence, integrity, and leadership. The ASLA culture is collaborative, member-focused, accountable, responsible, and volunteer-supported.
ASLA organizational partners and service/product suppliers are expected to demonstrate and support the ASLA values and culture. Performance requirements include commitment to and documentation of sustainable practices.
AMERICAN SOCIETY OF LANDSCAPE ARCHITECTS
MISSION Landscape architects lead the stewardship, planning, and design of our built and natural environments. The Society’s mission is to advance landscape architecture through advocacy, communication, education, and fellowship.
VISION Leading the design and stewardship of land and communities.
VALUES CULTURE Dedication Collaborative Excellence Member-focused Integrity Accountable Leadership Responsible Stewardship Volunteer-supported
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