Arts Advisory Committee (Acquisition and Strategy) Minutes€¦ · Arts Advisory Committee (Acquisition and Strategy) Minutes. Date: Monday 17 Aug 2015 Time: 3.30pm – 5pm Venue:

Arts Advisory Committee (Acquisition and Strategy) Minutes Date: Monday 17 Aug 2015

Time: 3.30pm – 5pm

Venue: Candlebark Room 2

Chair: Cr Bronnie Hattam

Minute taker: Visual Arts Development Officer: Grace Longato

Order of business 1. Attendance: Cr Bronnie Hattam (Chair), Jenni Mitchell, Val Murray, Libby Schreiber,

Michelle Zemancheff (Co-ordinator Arts and Culture), Isobel Clements (ELCG Exhibitions Officer), Grace Longato (Visual Arts Development Officer).

Apologies: Liz Nettleton, Ute Leiner, Debbie Robinson, Jessie Imam, (retired)

2. Conflict of interest N/A

3. Confirmation of minutes of previous meeting That the minutes of meetings held on Monday 15 June, 2015 be confirmed as a true and accurate record of the meeting.

Moved: Val Murray Second: Isobel Clement

Item of business Details Action

4. AAC Members: retired Members were notified of Jessica Imam’s retirement from the committee due to work commitments.

Visual Arts Development Officer to write letter of thanks on behalf of committee; to be signed by Chair.

5. Nillumbik Prize future format Members discussed the 2016 Nillumbik Prize format, which remains unchanged. Members recommended review of the format to coincide with the commencement of the new Cultural Plan.

6. Acquisitions to finalise: John Nixon’s Riverbend painting and Christine Johnson’s Voyages Botanical solander box set.

Members recommended both acquisitions to be purchased in instalments Acquisition recommendation forms signed by Members.

Visual Arts Development Officer explore options for payment by instalments and finalise acquisition reports to

accompany minutes for formal approval

7. Cultural Gift update: Potters Cottage works by Deborah Halpern

Members were informed of the progress of the Cultural Gift donation by Halpern. A second valuation is to be sought.

Visual Arts Development Officer to finalise paperwork for Cultural Gift assessment after second valuation has been concluded

8. Acquisitions for recommendation/consideration:

• 2015 Nillumbik Prize finalists

• Elizabeth Gower (Laughing Waters)

• John R Neeson (Laughing Waters)

• Dale Cox

• Jody Wiley: Afternoon Light (highly commended Nillumbik Prize 2015) Members recommended acquisition.

• Elizabeth Gower: Cycles Members requested more information and deferred consideration to next meeting.

• John R. Neeson: Riverbend Installation Members recommended acquisition.

• Dale Cox sculpture Ghost (highly commended Nillumbik Prize 2013) be considered for future acquisition, pending availability and cost.

Visual Arts Development Officer to contact artist and write recommendation report.

Visual Arts Development Officer to provide further information for consideration.

Visual Arts Development Officer to contact artist and write recommendation report.

Visual Arts Development Officer to contact artist.

9. Other Business • Eltham Town Square: Murals update

Members were updated with the progress of installation of the Sanders mural and the community artwork/mural Symbiogenisis. Murals scheduled to be installed early Oct.

• Public Art conservation: Nest and Sensory Integration Invention A Members were informed of the cost of maintenance for both of these artworks. Members recommended more competitive quotes be sourced to repair Nest

Visual Arts Development Officer to source more quotes

10. Next meeting date and location: Monday, 3 October 2015. Venue to be confirmed.

Arts Advisory Committee (Acquisition and Strategy) Minutes Date: Monday 19 October 2015


Venue: Manna Gum 1

Chair: Cr Bronnie Hattam


Order of business 1. Attendance: Cr Bronnie Hattam (Chair), Val Murray, Libby Schreiber, Liz Nettleton,

Ute Leiner, Michelle Zemancheff (Co-ordinator Arts and Culture), Isobel Clements (ELCG Exhibitions Officer), Grace Longato (Visual Arts Development Officer).

Apologies: Jenni Mitchell, Debbie Robinson 2. Conflict of interest

N/A

3. Confirmation of minutes of previous meeting N/A That the minutes of meetings held on Monday 17 Aug, 2015 be confirmed as a true and accurate record of the meeting. Moved: N/A Second: N/A Note: Minutes from the AAC meeting held on 17 Aug, 2015 not finalised by General Management Team prior to meeting.


4. Update of A&C activities

Arts & Culture Coordinator Michelle Zemancheff and Visual Arts Development Officer (VADO) Grace Longato informed members of recent successes of the Ekphrasis Awards Ceremony, the Alan Marshall Awards Ceremony and the Slow Art Collective art installation at the Practically Green Festival.

5. Update of Laughing Waters Artist in Residence Program

A&C Coordinator Michelle Zemancheff updated members as to the progress of discussions with Parks Victoria. The Mayor Cr Coleman and AAC chair, Cr Hattam met with Parliamentary Secretary for the Environment The Hon. Mr Anthony Carbines MP and Vicki Ward Member for Eltham, to lobby for long-term support of the program. Assuming a favourable outcome,

residencies will be suspended next year (2016) to enable maintenance to be carried out to both houses. Members discussed the importance of residencies and recommended shifting the community engagement component to have greater focus on the Nillumbik Shire Art Collection.

6. Literary Nillumbik A&C Coordinator Michelle Zemancheff discussed the proposal of combining literary Award ceremonies (Alan Marshal & Ekphrasis) as an annual soiree event. Members agreed, recognising the celebratory nature of the proposed format.

7. 2016/17 New Initiative

A&C Coordinator Michelle Zemancheff discussed new initiative funds to be allocated to the Laughing Waters exhibition (based on Jane Woollard’s book Laughing Waters Road: Art, Landscape and Memory in Eltham) scheduled for Feb/Mar 2016 at Montsalvat.

8. Acquisitions • John Nixon

• Christine Johnson

• Elizabeth Gower

• Dale Cole

• Other

John Nixon: Untitled (Eltham) Christine Johnson: Voyage Botanical Members were updated with the progress of acquiring both works, with options for payment by instalments still to be confirmed with artists. Elizabeth Gower collage: Cycles Members recommended acquisition and signed recommendation form. Dale Cox: Ghost Members recommended acquisition after the new financial year and signed recommendation form. Other AAC(A&S) member Ute Leiner recommended acquiring a work from local artist Fu Hung and Junko Azukawa currently exhibiting at Eltham Library Community Gallery.

VADO to confirm options for instalment payments. VADO to finalise recommendation report attach the report with minutes for formal approval. VADO to finalise Dale Cox’s recommendation in the new financial year. Members were encouraged to view the exhibition.

9. Cultural Gift update

• Potters Cottage works by Deborah Halpern

Members were informed that a second valuation had been conducted and Cultural Gift application finalised.

10. Other Business • Eltham Town Square: Murals update Members were notified of installation date.

11. Next meeting date and location: Monday, 7 December 2015. Venue to be confirmed.

Arts Advisory Committee (Acquisition and Strategy) Minutes Date: Monday 7 December 2015


Venue: Manna Gum 1

Chair: Cr Helen Coleman


Order of business 1. Attendance: Cr Helen Coleman (Chair), Ute Leiner, Val Murray, Liz Nettleton, Libby

Schreiber Apologies: Debbie Robinson, Jenni Mitchell Officers: Michelle Zemancheff, Grace Longato, Isobel Clements

2. Conflict of interest N/A

3. Confirmation of minutes of previous meeting That the minutes of meetings held on 19 October 2015 and 17 August 2015 be confirmed as true and accurate records of the meetings. Moved: Ute Leiner Second: Val Murray Item of business Details Action

4. Retiring members With Jenni Mitchell’s retirement from the committee due to work commitments, Cr Coleman expressed her appreciation for Jenni’s contribution to the committee. As a number of committee members have retired during the course of the year due to changes in work commitments, Cr Coleman recommended that a certificate of appreciation be provided to all retiring members as their contribution to the committee has been highly valued, together with an exit survey to assist with the committee’s future work. Discussion as to recruiting new members, specifically with cross-discipline experience who can talk to other areas of the Arts and Culture

Officers to send letters and certificates of appreciation and exit survey to retiring committee members.

portfolio, such as the literary arts, given the importance of strategy as the committee focus going forward. Discussion as to extending opportunities for committee members to become more involved in the Arts and Culture strategy going forward. This year we successfully trialled members of the committee sitting on the assessment panels for the Arts and Culture stream of the Nillumbik Community Fund and to the Eltham Library Community Gallery.

5. Arts and Culture program update

Committee advised of current status of:

• Eltham Town Square, recently launched featuring two public artworks

• Eltham Library Community Gallery 2016 program

• Laughing Waters Road: Art, Landscape and Memory in Eltham exhibition opening and book launch

• Nillumbik Heritage Guide recently launched. Committee members provided with a copy of the Nillumbik Heritage Guide.

6. Laughing Waters Artist Residency

Committee provided with progress report of discussions with Parks Victoria and State government, in which Council currently awaits a response.

7. Literary Nillumbik Committee discussed proposed new format and branding of the literary program; with one literary celebration to announce AMSSA and Ekphrasis Award and launch an annual anthology to enable all winning writers/poets to be published.

8. Cultural Plan 2018-2022

Committee advised that strategy will become the focus of meetings over the next year. Community consultation will commence for the next Cultural Plan 2018-22 and involvement of the committee will be integral. Committee discussed the recent Laughing Waters’, Pleasant People Postcard Project in the context of a unique consultation methodology.

9. Acquisitions Committee updated as to progress of acquisition processes with John Nixon and Christine Johnson.

10. Other Business Committee updated as to progress of maintenance works for public artwork Nest and Sensory Integration Invention A scheduled for January 2016.

11. Next meeting date and location: Monday, 1 February 2016, Civic Centre.

1

Edendale Advisory Committee

Minutes

Date: Thursday 17 December 2015

Time: 4.30pm

Venue: Macey Training Room, Edendale, Gastons Road, Eltham

Chair: Cr Michael Young

Minute taker: Corinne Mays Order of business 1. Attendance and apologies

Present Cr Michael Young (chair), Cr Bronnie Hattam, Janet Mattiske, Jim Connor, Anne-Marie King, Sue Dyet, Joy Bell, Diane Bullen and Kahn Franke. Apologies Fay Loveland, Officers Adrian Cully, Corinne Mays and Pat Vaughan

2. Conflict of interest No conflict of interest was declared.

3. Confirmation of minutes of previous meeting Jim asked that the wording at dot point two under Events Updates on page three be amended to “Modifications to the layout made the site more accessible”. Bronnie also asked if the wording at dot point five under Events Updates be amended to “This may be due to conflicting events and the need for more marketing”. Minutes from the meeting held on 22 October 2015 were confirmed, Moved: Jim Connor Seconded: Janet Mattiske


4. Edendale Commercial Review

• Adrian explained that the Edendale Commercial Review had been completed and was presented to Council at a briefing on 17 November 2015.

• Adrian said that the review examines current operations at Edendale and investigates options for making financial efficiencies in these programs. It also examines key capital infrastructure projects such as the café, and the nursery

The review will be presented to Council for endorsing at the February Ordinary Meeting.

2

Item of business Details Action point of sale.

• Adrian explained that the review investigated three scenarios involving three different levels of investment and the financial projections from each of these investment strategies.

• The review also benchmarked Edendale’s operations to other similar community farms such as CERES.

Discussion included:

• Bronnie asked if finding financial efficiencies would look at increasing income to the site.

• Sue highlighted the need for permanent shade and shelter near outdoor areas such as the proposed kiosk. Corinne explained that the design for the kiosk would include permanent shelter.

• Jim asked if there were alternative uses for the homestead. This generated much discussion on alternative uses for the homestead space. Adrian explained that there were difficulties in accommodating staff and that the current use by Living and Learning to run their children’s services programs brought large groups of students and children to Edendale. Adrian also said that the use by Living and Learning generated income for Edendale.

5. Capital Works Program

• Corinne provided an update on the capital works program including the construction of the nursery access road which has been completed.

• Corinne explained that the construction of the animal housing project was behind schedule. The project has been divided into building and earth works/landscaping for construction purposes. Tenders for these works are currently being sought from suitable contractors. However Christmas may present some delays.

• It is expected that construction of the animal housing project will now commence in February 2016. The animal housing project will be completed in the 2015/16 financial year. Corinne discussed that works would need to be scheduled

Complete animal housing project. Continue design for kiosk and nursery point of sale. Prioritise projects and funding for future capital investment. Develop options for preventing animals climbing over Haha wall and present back to committee.

3

Item of business Details Action around several large events that were happening at Edendale during February and March 2016.

• Planning has also commenced for the renovation of the meat-safe building into a permanent kiosk and the new nursery point-of-sale and retail space.

• With the construction of the nursery access road there is a need to create a new paddock space beneath the Haha wall. This would involve moving of fences.

Discussion included:

• Anne-Marie asked if the nursery point-of-sale and kiosk would be separate projects. Corinne explained that they would be separate.

• Bronnie asked if the timber from the old Wattletree Road bridge could be used for fencing.

• Kahn suggested that electric fencing could be used under the Haha wall to prevent animals climbing over.

• Bronnie asked if the Interface funding could be used for designing and constructing the wetland.

• Discussion also included the establishment of a sensory garden at the rear of the kiosk, community garden and the accessible rear access into the site.

6. Events Update

• Corinne discussed that in early 2016 Edendale will host a number of large events.

• Melbourne Tomato Festival on Sunday 21 February 2016. It is expected that up to 4,000 people will visit during the day

• Home Harvest Feast on Sunday 28 February 2016

• Come Together Music Festival on Saturday 5 March 2016

• Nillumbik Youth Festival on Saturday 16 April.

7. Other business

• Corinne presented the proposal to continue the current Workskills team on

Implement new Veggie Gardening

4

Item of business Details Action as a volunteer veggie gardening and growing team in 2016. The proposal involves creating a separate vegetable propagation area away from the indigenous nursery, this will be located near the current worm farms, and includes the construction of a demountable greenhouse for propagation. This program will commence in February 2016. The current Workskills team have sold $20,000 of vegetable seedlings over the last four years. All members were supportive of continuing this program.

• Meetings dates for 2016 are: o Thursday 25th February o Thursday 28th April o Thursday 23rd June o Thursday 25th August

volunteer team on Tuesday mornings.

8. Edendale History

• Jim delivered his presentation on the history of Edendale to the Committee, which was well received.

• Jim also presented the completed Edendale Homestead history brochure which was developed by volunteers, Edendale staff and the Eltham Historical Society .

9. Next meeting date and location Thursday 25 February, Macey Training Room, Edendale.

Living & Learning Nillumbik COM agenda 25 November 2015 1

Living & Learning Nillumbik

Minutes

Date: Wednesday 25 November, 2015

Time: 7.30 -9.30 pm

Venue: Living & Learning Nillumbik – 119 Cowin Street, Diamond Creek

Chair: Anthony Herrett

Minute taker: Maggie Clarke

Order of business 1. Invitees and apologies

Attended: Antony Herrett, Terry Marston, Robyn Meikle, Liz Buijs, Maggie Clarke Apologies: John Zajac, Ruth Bailey, Cr. Meralyn Klein

2. Welcome 3. Conflict of interest and Assembly of Councillor form

Conflict of interest provisions are contained in section 80C of the Local Government Act 1989, the Councillor’s Governance Code, the Employee Code of Conduct and the Volunteer Handbook. An Assembly of Councillor form must be completed at the meeting in accordance with section 80A of the Local Government Act 1989. N/A

4. Minutes of previous meeting That the minutes of the meeting held 7 October 2015 be confirmed as a true and accurate record of the meeting. Moved: Robyn Meikle Seconded: Anthony Herrett

5. Business arising from previous minutes

• VRQA re-registration audit report The VRQA site audit was held on the 5 & 6 of November. This audit was for both our re-registration and a Registered Training Organisation (RTO) and to add the new Aged Care qualification to our Scope. Maggie reported that whilst this was a very detailed audit process it went well and we received some very positive feedback from the auditor. There were a few minor non –compliances noted by the auditor however we will need to wait for the response from the VRQA which will tell us whether or not we need to provide any further information or amend any of our documents. The auditor provided a full written report for both aspects of the audit that we discussed in detail with the COM. Maggie will provide an update once the VRQA report has been received.


6. Diamond Creek Renovation update – Liz Buijs Liz updated on the renovation project – it is aniticpated that the work will be completed by 1 February 2016. Liz applied for a grant for furniture from the Scullin Foundation $5,447 which was successful. We need to match this $ for $ - some from L&LN equipment budget, $1,500 from our ACFE grant for equipment, $1,009 from Eltham Community Market and some from fundraising efforts by L&LN. Volunteer Strategy – over the next 3 years Council will have a focus on how it supports and develops volunteers. Part of this has involved the purchase of a new database called Better Impact which is a volunteer management database. There are over 500 volunteers supporting Council which is more than staff employed by Council. The database collates volunteer details and can be used to match a volunteer with an opportunity. June 2016 – 2017 = Community Impact – will allow external organisations/agencies to connect to the system to list their volunteering opportunities and be matched with volunteers in the database. L&LN will trial the system as the first Council team to use the Community Imact module in 2016.

7. Council Advisory COM appointments Cr Meralyn Klein has been appointed as the Council representative on the L&LN COM for the next year. The 2016 list of Council, Committee and Councillor briefing dates was discussed noting the Meeting free week dates that need to be observed.

8. Living & Learning Business Plan 2014 – 2017

Not discussed at the meeting – to be tabled as first item of business for the February meeting.

9. ACFE projects update • Access – online enrolments and learner portal. The new Learner

Management System – aXcelerate has been purchased and staff training is well underway. It is expected that the community programs will go live this year with the online enrolment process live from the start of 2016. The VET courses will go live in March 2016 and from there the Learner Portal will be rolled out.

• CAIF round 8 application – Partnership category. There is a new round of funding available (same funding that we received for the Access Project and previous Partnership project). We will be applying for this to implement the partnership with the mental health sector including Neami National and broadening out to Co-Health and MIND.


The applications close on 15 December and if successful will commence in April 2016. The project can run for up to 18 months and we can apply for up to $200,000.

10. End of year dinner – date/venue- TBC

It was agreed that we will have our end of year dinner on Wednesday 16 December – Venue TBC. L&LN staff to be invited.

11. 2015 diversArty Opening Saturday 28 November – Eltham Library 1.30 p.m.-3.30p.m.

12. Next meeting – February 2016 – Maggie will send out invites for next years meetings via Outlook.

Memorials Advisory Committee Minutes Date: Friday 16 October 2015

Time: 4pm – 5.30pm

Venue: Manna Gum 1, Nillumbik Shire Council

Chair: Cr Meralyn Klein

Minute taker: Michelle Zemancheff

Order of business

1. Attendance and apologies Present: Cr Meralyn Klein, (Chair), Cr Ken King, Jim Allen, Matt Berriman (late arrival), Peter Cook, John Langford, Warwick Leeson OAM, Bill McKenna (until 5pm) Apologies: Julie Beattie, Neisha Forbes, Bill McGillvray, Neil Marshall Officers: Adrian Cully, Michelle Zemancheff

2. Conflict of interest None

3. Confirmation of minutes of previous meeting The minutes of meeting held 7 August 2015 were not confirmed as a true and accurate record of the meeting.

Item of business Details

Action

4. Matters Arising

Minutes 7 August 2015 (Cr Klein) Clarification as to accuracy. Michelle to amend

and redistribute 5. Federal

Anzac Centenary Local Grants Program

Create new interpretive signage at the Kangaroo Ground Tower of Remembrance on Garden Hill that acknowledges the history of the tower and its connect with Nillumbik’s Anzac story (Cr Klein) Debrief regarding launch. Restoration and enhancement of Christmas Hills Cenotaph (Michelle Zemancheff) Park bench to be installed shortly. Create interpretive signage that acknowledges the history of the Hurstbridge Memorial Recreation Park as a memorial to all those who served in the First World War (Michelle Zemancheff) Park bench to be installed shortly.

6. State Restoring Community War Memorials and Avenues of Honour

Design and install a bronze commemorative plaque to mark the few remaining trees of the Hurstbridge Avenue of Honour (Michelle Zemancheff) Project completed. Design and install historical signage at either end of the Eltham Avenue of Honour and place an interpretive plaque on the site dedicated to those who served from the local area in WW1 Corten garden box to surround northern plinth to be installed shortly. Garden to be planted in autumn.

7. Memorials audit

Rapid Asset memorials registration (Michelle Zemancheff) Discussion of work in progress. Guide book (Michelle Zemancheff) Economic Development will not fund. Organisation and sector shift away from printed material.

Officers to develop on-line content for organisation’s new website.

8. Other business

Draft Tree Management Guidelines and Policy (Cr Klein) Formal response from Infrastructure Development to the Memorials Advisory Committee’s submission provided. Kangaroo Ground Memorial Tower original caretaker cottage restoration (Michelle Zemancheff) Federal Strong Communities Grant dependent on matching funding. Project value $50,000. Peter Cook raised motion for the removal or lopping of trees, depending on the opinion of an arborist report which was also sought. Motion seconded by Jim Allen. Plenty War Memorial Hall (Cr Klein) Funding for restoration required. Loan of memorabilia for launches (Cr Klein) Thanks conveyed to Peter Randle and Terry Phillips. Eltham War Memorial (Bill McKenna) Update of works provided. Official opening planned for late November or 2016.

Michelle to write grant application. Michelle to raise service request.

9. Next meeting date and location: Friday 4 December, 4pm – 5pm, Nillumbik Shire Council, Manna Gum room 1.

Memorials Advisory Committee Minutes Date: Friday 7 August 2015

Time: 3:30 – 5pm

Venue: Manna Gum 1, Nillumbik Shire Council

Chair: Cr Meralyn Klein

Minute taker: Michelle Zemancheff

Order of business

1. Attendance and apologies Present: Cr Meralyn Klein, (Chair), Jim Allen, Julie Beattie, Matt Berriman (late arrival, Peter Cook, Neisha Forbes, John Langford, Warwick Leeson OAM, Bill McGillvray, Bill McKenna, Neil Marshall Apologies: Cr Ken King, Adrian Cully (officer) Officer: Michelle Zemancheff

2. Conflict of interest None

3. Confirmation of minutes of previous meeting That the minutes of the meeting held 5 June 2015 be confirmed as a true and accurate record of the meeting. Moved: Peter Cook Seconded: John Langford

Item of business Details Action 4. Signage

project State Restoring Community War Memorials and Avenues of Honour • Letter of thanks received from Virginia Morrison. • Poppy badges commissioned from Blacksmiths

Tree Project. Federal Anzac Centenary Local Grants Program • Debrief Hurstbridge launch and general discussion

was had as to the success of the event. • Christmas Hills launch scheduled 31 August at

2pm. • Kangaroo Ground launch scheduled 21 September.

Further details will follow.

Michelle to provide Cr Klein copy letter from Virginia Morrison. Michelle to provide Cr Klein extra invitations, and send a reminder to MAC members.

5. Memorials audit

Michelle Zemancheff relayed advice from Council’s heritage advisor as to standard categories of memorials: • Cemeteries, parks and halls not considered

memorials, however, a memorial seat or other object within the grounds is relevant.

• Gravestones within cemeteries are private, regardless if a prominent person is represented.

• The criteria basis: if the memorial was created by the community for the community, then it should be included, but also requires case-by-case consideration.

Other memorials and suggestions proposed by MAC members: • Honour boards at St Margaret’s Anglican Church,

Arthurs Creek and Research Primary School • Gallipoli Oaks at Kangaroo Ground Memorial Tower • Lone Pine tree at Eltham High School • Insert the word “Rural” into the name Christmas

Hills Rural Fire Brigade • Use a photograph for Diamond Creek Memorial

Kindergarten (rather than an image of the sign) Discussion as to potential funding, from Economic Development and externally, to develop a memorials guide book, akin to heritage trail booklet.

Michelle to refer this feedback to auditor. Officers will see to formal registration as an internal process. Michelle to discuss with Economic Development.

6. Other business

Kangaroo Ground Memorial Tower Menin Gate sign (Michelle Zemancheff) Eltham District Historical Society confirmed Council store the sign until it can be relocated at KGT site. Movement of Hurstbridge RSL ANZAC plaque to Graysharps Road (Michelle Zemancheff) Hurstbridge RSL has confirmed the plaque not be moved. Garden bed for Eltham Avenue of Honour northern plinth (Michelle Zemancheff) Infrastructure Development have a footpath works plan and this project will be included and attended to on a priority basis. Draft Tree Management Guidelines and Policy (Michelle Zemancheff) Infrastructure Development will convey a formal response shortly. Hurstbridge interpretive signage (Peter Cook) Peter Cook moved a motion for the conscription panel to be removed and replaced, as it had caused offence. John Langford seconded the motion. Majority members voted in favour of the motion, with one member, voting against. Eltham War Memorial (Bill McKenna) Update of works provided. Congratulations were extended on this work.

Michelle to convey this advice to management.

7. Next meeting date and location: Friday 9 October, 4:30 – 5:30pm, Nillumbik Shire Council, Manna Gum room 1.

The Artisan Hills Marketing Committee Minutes Date: 4/02/2016 12:00:00 AM

Venue: Manna Gum Rooms, Civic Drive, Greensborough

Chair: Cr Ken King

Minute taker: Christine Gibbins Order of business 1. Attendance

Heidi Crundwell – Diamond Creek Traders Association Carolyn Ramsdale– Eltham Chamber of Commerce and Industry Carol Jenkinson – Nillumbik Tourism Association (4.45pm) Anthony Aspridis – Monsalvat Cathy Giles – Recreational Trails/Green Wedge Committees David Pryor – Accommodation sector Cr Ken King – Nillumbik Shire Council Cr Michael Young – Nillumbik Shire Council Christine Gibbins – Nillumbik Shire Council Darko Popovski - Nillumbik Shire Council Apologies Chad Griffiths – Nillumbik Shire Council

2. Conflict of interest None was declared.

3. Confirmation of minutes of previous meeting The minutes of the meeting held on 16 September 2015 were confirmed as true and correct with the following amendment: Move: Ken Second: David

4. Actions arising from previous minutes None

Ken spoke about Councils support for Brand, Marketing Plan and Destination Management Plan and their unanimous endorsement of the plans at their November Council meeting.

5. Item of business Details Comment/Action

The Artisan Hills website

Christine showed the group The Artisan Hills draft website, noting that because we are using a template site (at a fraction of the cost of a bespoke website) we are restricted in the layout. Main comments from the committee:

• What’s On page should be the landing page of the site

• Top left is the most important part of the page – reorganise categories to reflect the most commonly asked information first, left – right, top – bottom.

• Hot spots for DCTA, ECCI and HTA which link directly to the Traders Association websites - not needed - delete, don’t mean anything to visitors, having specific township pages goes against the idea of the brand. Could they go to a photo gallery?

• Specific township pages were promised as part of the financial contribution – traders association representatives to get their committees perspective

• Put township pages as 4 new tabs across the top

• Cafes and Artists in alphabetical order but Restaurants should have popular ones first – although committee recognises the issues surrounding this.

• Restaurants – add tags to search by category (eg fine dining) and location

This is not possible within the template Done Deleted Traders Association committees to decide if specific township pages are needed and what content these should have. Template doesn’t allow for this (4 tabs max) but there is the opportunity to put the township information in a menu next to the Home icon. This is possible but not immediately available – not sure when the promised update to the template will implemented.

• Get rid of 03 in phone numbers Christine is developing a website schedule of rates to hand out at the launch, encouraging people to check and upgrade their listing. This will also be distributed after the launch to encourage greater participation. Committee commented that:

• A basic listing should cost $70

• With a photo $120 (we take to ensure consistency)

• Schedule of rates to highlight benefits of joining NTA (incl free listing)

It is standard for tourism websites to have this prefix. Christine to distribute draft schedule of rates once drafted for comment. Christine to make revisions to the home pages as discussed and circulate for comment (done) Christine to circulate a link to the full draft website at the start of March for comment

Launch event Christine gave an overview of the launch event. Proposed details as follows: Thursday 14 April, 6-8pm at Montsalvat Barn Gallery • 30 mins arrival • Champagne • Visual presentation – images and website stills • Banners with logo • Given branded wine glass Wander down to Long Gallery • Artists set up on grassed area – displaying art and chatting • Local wineries in courtyard – sharing their wine – served in branded glasses • Come Take a Peek banners line path as well as coloured flags Long Gallery • Live local musicians at rear – ‘Kimba and Ryan’ proposed. • Speech • Speaker? • Utilise pool area as well • Food service

Committee to provide feedback on a local musician who could perform

• Table with – web schedule of rates, Come Take a Peek postcards • Laptops or ipads with website for browsing Committee commented that:

• No speaker was needed, just Mayor to briefly speak passionately about the region

• Display details of events coming up Marketing Strategy Action Plan

Christine went through the draft Marketing Strategy Action Plan. This document outlines the proposed actions and budget for the remainder of Year 1 2015/16. Campaign 1 - Come Take a Peek This campaign will be rolled out at the launch event and will involve banners, postcards and social media activity. It is intended to launch the brand and invite people to get an insider’s view of the region.

Committee to provide feedback on this draft before our next meeting. Committee to give feedback on sample images and provide examples/descriptions of images that would be suitable for use in this campaign (which will then be professionally taken)

6. Next meeting date and location

7 April 2015 4–6pm Manna Gum rooms, Nillumbik Council Offices, Civic Drive, Greensborough Official Launch event - Thursday 14 April 6-8pm @ Montsalvat

Documents

Arts Advisory Committee (Acquisition and Strategy) Minutes€¦ · Arts Advisory Committee (Acquisition and Strategy) Minutes. Date: Monday 17 Aug 2015 Time: 3.30pm – 5pm Venue: