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ARTICULATION TASK FORCE MEMBER TRAINING
2015-2016ACADEMIC YEAR
ATFs help facilitate the implementation of the Arizona Transfer Model to ensure that community and tribal college students may transfer to Arizona public universities without loss of credit toward a baccalaureate degree.
• Discipline Specific• Admissions & Records• Academic Advising• General Education• Communities of Interest
TYPES OF ATFs:
ARTICULATION TASK FORCES
GOALS & PURPOSE
• Cooperatively exchange articulation information
• Engage in statewide program and curriculum development and revision discussions
• Discuss potential program partnerships and agreements
• Build and maintain collaborative relationships in support of these goals
• Anticipate and/or resolve transfer issues
ARTICULATION TASK FORCES
• Are part of a statewide network• Represent your institution• Represent your discipline• Discuss components of the transfer model• Provide an institutional update
AS AN ATF MEMBER, YOU:
ATF MEMBERSHIP
• Issues discussed and the recommendations made by the ATFs directly influence student transfer.
• ATF participation is the foundation for building the cooperative and collaborative relationships that support and sustain student transfer in Arizona.
• Your participation is greatly appreciated!
YOUR PARTICIPATION MAKES A DIFFERENCE!
ATF MEMBERSHIP
• AGEC-A, AGEC-B, and AGEC-S• Assured admission for Arizona residents
with cumulative GPA of 2.5• Lower-division university general
studies requirements met
AGEC (35 Credits)Freshman CompositionMathematicsArts & Humanities
Social & Behavioral SciencesPhysical & Biological SciencesOptions
• Writing & Critical Inquiry
• Ethnic/Race/Gender Awareness
• Global/International or Historical Awareness120Credits
TRANSFER MODEL COMPONENTS
Common Course Matrix specific to yearCommon Course Matrix specific to year
Recommend appropriate AGEC changesRecommend appropriate AGEC changes
Confirm current baccalaureate degrees and recommend new degrees as shared majors
Confirm current baccalaureate degrees and recommend new degrees as shared majors
Recommend changes to common courses, commonality of shared majors; appropriate level for proposed new courses.
Recommend changes to common courses, commonality of shared majors; appropriate level for proposed new courses.
ATF recommendations are reviewed by community colleges
and universities
ATF recommendations are reviewed by community colleges
and universities
COMMON COURSES
EXAM MATRIX• NEW! Cambridge
International Exam scores were added this summer. Equivalencies for the universities are completed.
• Community college equivalencies are currently being collected.
• Recommendations for changes to established equivalencies forwarded from ATF to universities for approval via ATF – CEG Change Form
• CEG evaluations processed throughout the academic year• ACETS: communicate
with unit evaluator• CEG refreshed weekly
COURSE EQUIVALENCY GUIDE
http://steeringcommittee.aztransfer.comAccess the Articulation Task Forces link at the top of the page.
PREPARING FOR THE ATF MEETING
The Main ATF Portal Page gives you access to all discipline pages plus additional resources.
Access your discipline’s portal from the drop down menu.
ATF PORTAL PAGES
Each ATF has a portal page, a one-stop page for your ATF:
Meeting information Agenda Link to past ATF Reports Common Course Matrices ATF CEG Pages Contacts for your ATF Major Guides Listserv address
ATF PORTAL PAGES
• Joint curriculum planning• Anticipated program changes• Admission requirement changes: institutional and
program• Potential advising issues• Importance of communication between and among
institutions and sectors• Set date, time and location for the next meeting• Select chair (serves for academic year)• Identify host and note taker
GOALS & PURPOSE
THE ATF MEETING
Confirm ATF meeting date and time with chair, AZTransfer Facilitator, and the Steering Committee
Schedule meeting room
Technology (computer, projector, internet connection, and conference phone) required at ATF meetings
Parking arrangements
Provide map to meeting room, parking location, and lodging information to Chatlines application link or listserv
OPTIONAL – provide refreshments and/or lunch for ATF members
PRIOR TO THE MEETING
ROLE OF THE ATF MEETING HOST
If an individual requires Disability Support Services for a statewide meeting, the chair, host and AZTransfer staff should be contacted at least two weeks prior to the meeting with information about the specific services needed.
After the two week window, the host institution and AZTransfer staff will make their best effort to provide the services needed.
The AZTransfer Steering Committee will fund any Disability Support Services that are needed at statewide transfer meetings.
If the individual requiring service cancels within 72 hrs of the meeting, the individual’s institution must assume the service costs.
PRIOR TO THE MEETING
ROLE OF THE ATF MEETING HOST
Review housekeeping items: location of restrooms; lunch plans; etc.
Optional: Ask an administrator to give a “Welcome” to your guests
DURING THE MEETING
ROLE OF THE ATF MEETING HOST
Collect and develop agenda items based on prior meeting notes, issues presented to ATF members and review of materials
Chair and AZTransfer Facilitator confer on agenda
Send ATF meeting agenda/information to members by:• Online Chatlines application (posted on ATF Meeting
Calendar) Note: send notification to listserv when posted
• Attach Word doc to meeting announcement email using ATF listserv
Plan to review the following items at the ATF meeting:• Common Course Matrix (or Matrices)• Membership Roster, Prefix and Degrees Lists• Ask members to bring CEG pages only if there are
changes
PRIOR TO THE MEETING
ROLE OF THE ATF CHAIR
Ensure recommendations, decisions and unresolved issues are recorded by note taker
Lead discussion and keep on track with ATF agenda
Voting• All changes must be voted upon• Voting results must be recorded and reported
in ATF Meeting Report• Only one (1) vote per institution/district – not
per campus• Lead members or designee votes on behalf of
institution
DURING THE MEETING
ROLE OF THE ATF CHAIR
Reporting via Chatlines application • AZTransfer Facilitator begins report then sends to
Chair• ATF chair is provided a link to access report for
review– the form will be waiting on the initial screen• ATF chair revises as needed, saves changes,
completes report and notifies AZTransfer Facilitator• AZTransfer Facilitator reviews, approves and posts
report on meeting calendar attaching meeting notes, attendance, and any other appropriate documents
Represent ATF in any further discussions or meetings related to articulation issues
If the ATF requests that an item go to the AZTransfer Steering Committee, the chair may need to attend AZTransfer Steering Committee meetings on behalf of the ATF
AFTER THE MEETING
ROLE OF THE ATF CHAIR
Provides an update of changes to the state model and support systems
Monitors decisions made on Common Courses, Exam Equivalencies, AGECs, Pathways, and shared majors
Facilitates CEG updates, initiating an ATF-CEG Change Form if needed
Initiates and posts the completed ATF Meeting Report and meeting notes via ATF Chatlines application
DURING THE MEETING
ROLE OF THE AZTRANSFER FACILITATOR
Complete ATF Meeting Report within 14 days of the ATF meeting
Request the note taker to send the meeting notes to AZTransfer Facilitator (and members if desired) to attach to Meeting Report
ATF Meeting Calendar will be updated when Meeting Report is submitted through Chatlines application.
Timely submission is essential!
Without a Meeting Report, no meeting decisions can be recorded by statewide staff.
CHAIR REPORTING PROCESS
THE ATF REPORT
Include:• Meeting attendees (name and institution) • Meeting suggestions, decisions and unresolved issues• Voting outcomes
Submit as an attachment to online ATF Meeting Report
Handouts from meeting should be included as part of the ATF Meeting Report – electronic copies should be provided to Chair
MEETING REPORT & NOTES
THE ATF REPORT
KELLY ROBLESExecutive [email protected]
HELENA BABISKIAdministrative [email protected]
REBECCA McKAYDirector of [email protected]
AZTRANSFER STAFF CONTACTS
