AZ GEAR UP Year 3 Planning Meeting

May 1, 2014

Arizona GEAR UP Year 3 Arizona GEAR UP Year 3 PlanningPlanning

“The Beginning is the Most Important Part of the Work”

Plato

Change AND transition

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transition Process

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Planning for GEAR UP in 2014-15“Year 3” Process

2014 STEP

 May 1 Planning Meeting; School Task Force members complete Planning Guides and Budget Worksheets 

May 5-31 NAU GEAR UP Staff prepares draft work plan and budget  

June 2-16 NAU GEAR UP Staff consults with GEAR UP Task Force members, as needed to finalize Year 3 work plans and budgets 

June 17-23 GEAR UP submits documents to NAU Office of Grant & Contract Services (OGCS)  

Jun 24-30 NAU OGCS prepares and issues Partner Agreements 

Jul 1 GEAR UP Project Year 3 Commences4

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YEAR 3 Planning Guide

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YEAR 3 Planning Guide

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Planning Guide

Rigorous/Advanced Coursework/ Curriculum

Professional Development/Staff Training

STEM Enrichment

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Objective 1- Increase academic performance

and preparation for postsecondary education.

PEPS Academic Mentoring/Tutoring Mentoring Metacognitive/Self Regulatory/Intrinsic Motivation and

Master Student Skills Development. Absence Intervention College-going Visuals/Communications Career Exploration Summer School/Credit Recovery Dropout Recovery Summer Enrichment STEM Enrichment and Exposure

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Objective 2- Increase the rate of high school

graduation and participation postsecondary education.

Family Information Event/Workshops

Financial Literacy

Family Newsletters

New Student and Family Orientation

College visits

National GEAR UP Week

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Objective 3- Increase student/family knowledge

of postsecondary options, preparation and financing

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YEAR 3 Planning Guide

1.2 B. Improve quality of instruction, through staff training and professional development that: increases teachers’ capacity to engage students as active learners, develops problem-solving and critical thinking skills, and students’ intrinsic motivation and self-regulatory capacity. Is technology needed to improve classroom instruction and student learning?

2.4 B. Support students’ development of metacognitive and self-regulatory skills and intrinsic motivation.What resources are needed (e.g., books, technology, etc.) to ensure teachers are properly equipped to support students in this way?

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YEAR 3 Planning Guide

High School Transition Activities

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Section 4- Transition to High School

You will not need to spend much time on this section except for:

5.5 – Coordinator/Counselor CAP training: Decide on the number of attendees (optional)

5.6 & 5.11 - GEAR UP Conferences and Year 3 Planning: Decide on the number of attendees for each for budgeting purposes. 14

Section 5 – Administrative Responsibilities

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Plan Template

At the End of Today’s Meeting:

One Planning Template and one Budget Worksheet with your final notes goes back with your Team.

One Planning Template and one Budget Worksheet with your final notes is given to us.

Web-site -16

Keeping the End in Mind

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YEAR 3 BUDGET

Keep in mind:

The work plan drives the budget Approved work plans are funded by both federal (reimbursement) and match (costshare) resources – stay within providedparameters Year 3 amounts (both federal and match) arethe same as Years 1 and 2 (even though NAU is again directly paying Summer Program costs in Year 3) Year 3 Allocation / Target excludes Coordinatorand (if applicable) Assistant salary + benefits

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Budget Worksheet

When considering needs, think about:

who (besides GEAR UP Coordinators) will devote significant time to activity(ies) -- district staff? consultants?

how much time, what is the value of that time

other resources (supplies, fees, transportation) necessary to accomplish tasks

scope (how many students/families are involved, etc.)

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Budget Worksheet

Tips (see reverse side of Budget Worksheet):

Summer Program #s have been determined, program costs will be paid directly by NAU GEAR UP, budget for other related costs

Pay close attention to notes on travel costs

Be as detailed as you can be, for both federal and match (cost share) at this earlypoint in the process

At the end of the day, give one Budget Worksheet with your final notes to us

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Budget Worksheet

New for Year 3: Information Technology Request form

Demonstrates how technology purchased with GEAR UP funds is necessary to achieve GEAR UP work plan task(s)

Must be completed for any proposed Year 3 technology purchase Submit to Site Support Specialist no later than Friday, May 23, 2014

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Budget Worksheet

9:15 am Team Planning

TG’s Sites (602-505-0003)· Yuma Union …………..……………………………………Crescent I 

· Douglas ………………………………………………….…Crescent II

· Casa Grande Union …………..………………………….…Crescent III

· Mingus Union …………..……………………………….….Crescent IV

RL’s Sites (602-999-4630)

· Winslow ……………………………………………….……Canyon 1 

· Holbrook ……………………………………….………….. Canyon 3 

· Kingman ………………………………………….………....Crescent Ballroom A 

· Colorado River Union………..……………………………...Crescent Ballroom B

· Humboldt …….………………...………………...............…Crescent Ballroom C

 

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Room Assignments

11:30 am Networking Lunch

(Phoenix Patio-Garden or Phoenix B)

12:30 pm Team Planning – continued (same rooms)

3:00 pm Adjourn – we will not reassemble, please drop off your draft plan, budget, and event evaluation forms to us, and pick up your professional development hours certificate before you leave!

Planning Meeting Website: http://tiny.cc/nauguplan323

Room Assignments

“Before beginning, plan carefully”.

Cicero, Marcus T.c 106-43 BC Great Roman Orator Politician

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Wisdom