Araon Passenger's Guide

KOPRI 26 Songdomirae-ro, Yeonsu-gu, Incheon 21990 Tel: 032)770-8400 / Fax:032)770-8709

www.kopri.re.kr

Korea Po la r Research Ins t i tu te

Passenger’s GuideIce breaking research vessel「Araon」

Ice breakin

g research

vessel「A

raon」

Passen

ger’s G

uid

e

Korea Polar Research Institute

Korea Polar Research Institute Korea Polar R

esearch Institute

First edition2016. 7.

I. Introduction04 17

1. Power Supply / 17

2. Refrigerator and Refrigerator Room / 17

3. Crane and Winch System / 18

4. CCTV System / 20

III. Research/Support Facilities, Sensors, and Equipment

05 II. Vessel Specifications and Equipment List

1. Yearly Operation Plan / 05

2. Address and Contact Information / 06

3. General Specifications / 07

4. General Arrangement / 08

5. Research Lab / 12

6. General Facilities and Spaces / 12

7. Container Capacity / 13

8. Communication Equipment / 13

9. Helicopter Operation Facilities / 14

10. Infirmary and Medical Facilities / 15

22 56

60

IV. Preparation for and Life Onboard

1. Before Boarding / 22

1.1. Customs Clearance / 22

1.2. Medical Checkup / 24

1.3. Safety Training and Equipment / 25

1.4. Visa Procedures / 25

1.5. Duty-Free Request and Storage / 26

1.6. Boarding / 27

2. After Boarding / 27

2.1. Training and Insurance Application / 27

2.2. Restrictions Aboard Araon / 28

2.3. Daily Schedule / 30

2.4. Complaint / Sexual Harassment Report / 38

1. Responsibilities and Authorities of

the Chief Scientist / 56

2. Cooperation with the Captain / 57

1. Researcher E-Mail Software User Manual / 60

2. CCTV (SPR Smart Viewer) Operating Procedures / 63

3. Shipping Procedures / 66

4. Invoice and Packing List (Sample) / 68

5. Agency in Korea and Overseas Information / 69

6. Duty-Free Request Form for the 2016 Arctic Voyage / 72

7. KP&I, An Application for Insurance / 74

8. Alcohol Consumption Standards and Alcoholic Beverage

Control Guidelines for Polar Activities / 80

VI. Role of the Chief Scientist

Appendices

40

1. Safety Equipment / 40

2. Evacuation Route / 46

3. Emergency Procedures / 46

4. Helicopter Safety Procedures / 54

V. Onboard Safety

Korea Po la r Research Ins t i tu te

Contents

Passenger’s GuideIce breaking research vessel「Araon」

04

I. Introduction

Araon is an icebreaker research vessel built by Hanjin Heavy Industries and Construction. After

commissioning, the vessel was delivered to the Korea Polar Research Institute (KOPRI) and has

been operated by the Institute so far.

After delivery, Araon was tested for its basic capabilities and the operation status of its research

equipment on the East Sea, and went through an icebreaker performance test in the Antarctic

Ocean. Since then, the vessel has been in operation as an icebreaker research vessel, carrying

out numerous missions including research, supply, and support activities in the Arctic and the

Antarctic Oceans.

This Passenger’s Guide provides overall information pertaining to the passengers’ life on

Araon, including boarding, customs clearance, vessel equipment, life onboard, and emergency,

Delete "in order" to facilitate preparation and research planning while ensuring the safety of all

the passengers.

I. Introduction

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Ice breaking research vessel「Araon」

II. Vessel Specifications and Equipment List

1. Yearly Operation Plan

* Subject to change depending on KOPRI’s sailing schedule.

A. Missions in the Antarctic

Support research activities

Support supply missions to King Sejong Station

Support supply missions to Jangbogo Station

B. Missions while Docked at South Korea Ports

Dock and repair

Maintenance and improvement

Resting (crew)

Preparation for the next voyage (refuel, resupply, research equipment loading, etc.)

Support various events

C. Missions in the Arctic

Support research activities

January February March April May June

July August September October November December

Antarctic

Arctic

South Korea Port

South Korea Port Antarctic

Sejong Station Jangbogo Base

06

2. Address and Contact Information

A. Operator

Name: Korea Polar Research Institute (KOPRI) (http://www.kopri.re.kr)

Address: 26, Songdomirae-ro, Yeonsu-gu, Incheon Metropolitan City (Songdo-dong

213-3)

Telephone no.: +82-32-770-8400

Fax: +82-32-770-8709

B. Araon

Inmarsat: 001-870-764-935-333 (bridge)

Iridium telephone: 001-881-651-465-162 (bridge)

Fax: 001-870-764-935-336, 001-871-764-935-336

Araon’s e-mail: [email protected]

- Please register your e-mail address in advance to be able to send e-mails to Araon’s

e-mail address.

Chief researcher's e-mail: [email protected]

- Only e-mails from a KOPRI e-mail account can be sent to the chief researcher's

e-mail address.

- File size: Each attached file should be 1 MB or less.

If you need to send a file larger than 1 MB, please contact the Icebreaker Operation

Team at KOPRI.

※ Note: [Annex 1] User Guide to the Chief Researcher's E-Mail

Araon’s Basic Course

EastSiberian

Sea

BeringSea

Ross sea

Amundsen sea

Christchurch, New Zealand

Terra Nova Bay

Hobart, Australia

Incheon, Korea

Nome

Barrow

BeaufortSea

ChukchSea


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3. General Specifications

Call sign DSQL7

Vessel classification KR

ACCU(Automatic control system certified for unattended eng. Room)

UMA3

Date of delivery November 2, 2009

Contractor Hanjin Heavy Industries and Construction, Yeong-do, Busan

Vessel length 111 m

Length between perpendiculars 95 m

Breadth molded 19 m

Depth molded 9.9 m

Design draft 6.8 m

Scantling draft 7.6 m

Mast height 38.25 m

Gross tonnage 7,507 T

Net tonnage 2,252 T

Light load displacement tonnage 6,001 T

Deadweight tonnage 3,070 T

A. Features

Outer hull thickness: Approximately 40 mm

Made of RE36 steel: This type of steel is capable of withstanding impact at -40℃.

Moreover, it is 1.5 times more durable than regular steel.

The vessel is equipped with an impact moment monitoring device that detects

impacts, alerts, hull stress, and fatigue across various sections of the vessel during

icebreaking.

The vessel is also equipped with an ice heeling device, which creates 3.5° heels left

and right within 3 min, allowing the vessel to escape from ice.

B. Ice Class

Ice class: KR PL 10(-30℃)

- Capable of breaking through 1-m thick level ice at a speed of 3 knots or faster.

08

4. General Arrangement

Side View


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Bridge 4F Deck

10

3F Deck 2F Deck


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1F Deck Main Deck

12

5. Research Lab

6. General Facilities and Spaces

Compass deck Movable atmosphere science container workshop, and meteorological satellite reception antenna

4F deck Radar room (container)

3F deck Atmosphere lab

2F deck Experiment refrigerator and bow cargo hold

1F deck Winch control room, auxiliary winch room, electronic workshop, and research equipment storage B

Main deck

Constant temperature lab, aquarium, baltic room, seawater analysis lab, autosal room, chemical lab, clean lab, bio lab, darkroom, geology lab, geophysics lab, gravity meter room, marine lab, research equipment storage A, winch room, LAN office, and others (A-frame, multichannel seismic wave system)

B1 Experiment refrigerator, high-pressure compressor, winch room, and transceiver room

4F deck Electric machine room

3F deck Helicopter operation room, laundry room 1, library, and meeting room 1

2F deck Infirmary, heli hangar, and heli deck

1F deck Fitness room, sauna, shower, bedding storage, and laundry room 2

Main deck Cafeteria, duty-free item storage, meeting room 2, and changing room

Baltic Room

Geology, Paleoclimate Research

Biology Lab

Chemical Analysis Lab


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7. Container Capacity

Maximum capacity: 29 TEU

1) Upper cargo hold: 9 TEU (including 6 TEU of refrigerated containers)

2) Lower cargo hold: 18 TEU (including 12 TEU of refrigerated containers)

3) Poop 2F deck TEU (including 2 TEU of refrigerated containers)

8. Communication Equipment

A. Communication Equipment

Internet: VSAT (KT)

Satellite telephone, fax, and e-mail: Inmarsat-F77/FB-500

Iridium telephone: Used in polar regions outside the range of the Immarsat satellite

B. Internet (VSAT)

Charge: Free

Accessibility range* (See the figure below.)

- Elevation (0°~ 90°): Communication signal strength rapidly decreases at 10° or

lower.

- dBW: Communication speed rapidly decreases at a signal strength of 32 dBW or

lower.

Line speed: 256-512 kbps

※ Internet (VSAT) Satellite Signal Range

Arctic Satellite EL and dBw Antarctic Satellite EL and dBw

EL dBw

14

C. Satellite Telephone and Fax (Inmarsat-F77/FB-500)

Charge

- Data transmission: KRW 180/s

- Telephone and fax: KRW 80/s

Telephone/fax: Located at the bridge communication room

Procedures: Ask the officer on duty for permission. Record the starting time and the

end time down to seconds, confirm the charge, and sign the confirmation form.

D. Iridium

Charge: KRW 90/s

Telephone location, procedures, and payment charge: Same as Inmarsat

E. Internal Communication

Each cabin is fitted with an internal telephone. You can find the numbers for the

different sections of the vessel in the auto telephone number list placed next to the

telephone.

9. Helicopter Operation Facilities

The vessel carries two helicopters for polar research activities.

A. Helipad

Maneuvering zone: 20.67 m

Clear zone: 15.9 m (clear zone)

Aiming zone: 7.95 m (aiming zone)

B. Helicopter Model

Design standard: KAMOV KA-32

Compatible models: KAMOV KA-32, AS 350, Bell 206, etc.


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10. Infirmary and Medical Facilities

A. Medical Personnel

A surgeon or a physician accompanies the crew and passengers to all missions at the

polar regions to examine and treat them as necessary.

B. Infirmary Operating Hours

Time Location

Morning 08:00 ~ 12:00 Infirmary (2F deck)

Afternoon 13:00 ~ 17:00 Infirmary (2F deck)

Emergency 24 hr (Contact the officer on duty or the doctor.)

Location of the medical

service under different

circumstances

16

C. Medical Facilities

No. Equipment Name

(Korean)Equipment Name (English) Model Name Quantity Unit

1 환자감시장치 Patient monitor BM5 1 EA

2 의료용흡인기 Suction Medela Basic 30 Mobile 1 EA

3 제세동기 Defibrillator Heartstart FRx 2 EA

4 고압멸균소독기 Autoclave HS-1606VD 1 EA

5 초음파진단기 Ultrasound system SONOACE PICO 1 EA

6 자동혈액분석기 Automated hematology analyzer POTCHEMEZ, SP-4430 1 EA

7 자동혈구계산기 Automated hemocytometer Horiba Medical 1 EA

8 뇨검사기 Urine analyzer URISCAN Optima II 1 EA

9 X-ray 촬영기 X-ray system 31-HR-100 1 EA

10 무영등 Surgical light 진솔 7등 1 EA

11컴퓨터 방사선 사진

촬영술 시스템Computed radiography system CR30-x 1 EA

Internal Hospital


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1. Power Supply

2. Refrigerator and Refrigerator Room

2.1. Refrigerator

No. Location Type Temperature Size (Interior) Manufacturer/Model

1

Bio lab

Business

class

Refrigeration,

+ 7̊ C to -3̊ C

Freezing, – 6̊ C to -24̊ C

Refrigeration: 545 L

Freezing: 545 L

Samsung/CRF-

114FD

2 Ultra-low -50̊ C to -86̊ C 630×600×1,380 mm Sanyo/MDF-U53V

3 Chemical

analysis

lab

Business

class

Refrigeration,

+ 7̊ C to -3̊ C



Freezing: 545 L

Samsung/CRF-

114FD

4 Ultra-low -50̊ C to -86̊ C 630x600x1380mm Sanyo/MDF-U53V

5

Seawater

analysis

lab

Business

class

Refrigeration,

+ 7̊ C to -3̊ C


Refrigeration,

550 × 650 × 640 mm

Freezing, 550×650×640 mm

Lassele/LD-620RFI

6Geology

lab

Business

class

Refrigeration,

+ 7̊ C to -3̊ C



Freezing: 545 L

Samsung/CRF-

114FD

Location Voltage (V) Frequency (HZ) Socket Photo Note

Living

quarters220 60 Plug 18

Total of 548

Research

labTotal of 52

Decks

220 60 Plug 18 Total of 68

440 60

For

refrigerated

containers

Total of 68

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2.2. Refrigerator Room

3. Crane and Winch System

3.1. Crane

CRF-114FD LD-620RFI MDF-U53V

No. Location Type Temperature Size (Interior) Note

1Bow cargo

holdFreezer 1 -25̊ C to 25̊ C 2,300 (W) × 5,450 (D) × 2,250 (H)

2Bow cargo

holdFreezer 2 -25̊ C to 25̊ C 2,300 (W) × 5,450 (D) × 2,250 (H)

3 B1 Refrigerated storage 1 -50°C to 25̊ C 2,525 (W) × 3,500 (D) × 2,000 (H)

4 B1 Refrigerated storage 2 -50°C to 25̊ C 2,475 (W) × 3,400 (D) × 2,000 (H)

5 Main deckConstant temperature

storage-50°C to 25̊ C 4,350 (W) × 1,500 (D) × 2,000 (H)

Tonnage Recommended Speed Working Range Location

25 T 15 m/min or faster 3 m Bow B1, starboard side

10 T 15 m/min or faster 3 m poop deck, port side

3 T 15 m/min or faster 1.6 m poop deck, starboard side


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3-T crane 10-T crane 25-T crane

3.2. Research Winch

Winch Name Performance Cable to Use Slip Ring

Deep-sea winch20 T at 30 m/min

5 T at 90 m/min

Synthetic rope

1.125 in (28.6 mm) × 7,500 m-

Electro-optic and

coaxial cable

winch

20 T at 30 m/min

6.5 T at 90 m/min

Electro-optic cable

17.35 mm × 8,500 m

Focal Model

172/242

Coaxial cable

17.27 mm × 8,000 mFocal Model 180

Small coaxial

cable winch

3 T at 60 m/min

1.5 T at 90 m/min

Coaxial cable

8.03 mm × 6,000 mFocal Model180

Small empty

winch

5 T at 60 m/min

3 T at 90 m/min

Empty drum

8 mm × 6,000 m-

Small deep-sea

winch

6T @ 30M/min

4T @ 60M/min

Steel wire

12.7 mm × 8,000 m-

Central HPU 250+ HP - -

Deep-Sea Winch Electro-Optic and Coaxial Cable Winch Small Coaxial Cable Winch

Small Empty Winch Small Deep-Sea Winch Central HPU

20

4. CCTV System

CCTVs are installed at key research areas and work areas in Araon, which allows personnel

at the bridge, engine room, and main deck to check the work and safety status. CCTV feeds

can also be viewed from personal computers installed with the CCTV software.

CCTV status

- Number of units: 21

- Procedures: If required, ask the electronics manager for a copy of the CCTV software

※ Note: [Annex 2] CCTV Software Manual

CCTV locations

Location Description Note

1 Top bridge deckCoverage: Front side of the radar mast

(lower S-band radar scanner footing)

See layout.

2 4F deckCoverage: Front center

(lower bridge)

3 3F deckCoverage: Aft mast backside

(above the main heli hangar)

4 3F deck STBD lifeboat, bow living quarter wall

5 3F deck 2F, inside the main heli hangar

6 3F deck, port side Lifeboat, bow living quarter wall

7 2F deck, starboard side Vessel’s side, next to the main heli hangar

8 1F deck, port side Lower heli deck

9 1F deck, center Lower winch control room

10 Main deckCoverage: CTD work area

Upper area between the baltic room and the aquarium

Not indicated in

the layout11 Main deck

Coverage: Installed at the upper right corner of the

A-frame Covers the lower part of the A-frame

12 Bow

Coverage: Covers the front side of the bow

Installation location: Below the footing where the

foremast lamp is installed

13 Engine room Nine CCTVs cover the key work areas. See the layout.


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22


1. Before Boarding

1.1. Customs Clearance

Customs Clearance for Export

A. Documents Required

- For all personnel: Shipping instructions, invoice, and packing list

- Post-management of goods: Import declaration certificate issued at the time of

purchase, export approval for post-management goods (※ For post-management

of goods, consult with the General Affairs and purchasing Team before submitting

the shipping documents.)

- Submission deadline: 1 month before embarkation (※ See [Annex 3] Shipping

instruction and [Annex 4] Packing List.)

B. Steps to Follow

- Prepare a shipping instruction (cargo manager, shipping statement, etc.).

- Write the asset numbers and the serial numbers.

- Distinguish between reimported items and export items to avoid tariff and surtax.

- The volume and the weight of the goods must be accurate as the information is

critical for the safety of the vessel.


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Packing Mark Sample

- File on transfer of assets, and purchase comprehensive

insurance.

(※ Personnel in charge: Asset Manager, General Affairs

and purchasing Team)

- Attach an Araon Research Mission Packing Mark on the

goods.

C. Preparation

- Loading time: Perform loading of the research equipment on the loading day notified

by the Icebreaker Operation Team, regardless of whether it is an overseas or a

domestic voyage.

- Transportation: In case of departing from the home port (Incheon), transportation

vehicles should be procured and paid for by researchers. Otherwise, the Icebreaker

Operation Team should procure and pay for the transportation vehicles.

※ Lunch will be provided by Araon in case of loading/unloading the research equipment

at a port other than the home port.

Customs Clearance (Return Declaration) Procedures for Non-Korean Researchers

A. Shipping Route

- Researchers’ home country → South Korea → Araon (South Korea) → Antarctic/Arctic

→ Port of call → Researchers’ home country

B. Required Documents

- Shipping instruction (cargo manager, shipping statement, etc.), invoice, packing list,

and return declaration documents

- Submission deadline

• Submit a shipping request, an invoice, and a packing list 30 days before the date

of departure.

• Submit return declaration documents 10 days before the date of departure.

C. Preparation

- The equipment can be shipped after Araon acquires the seagoing vessel qualification.

- All procedures before loading should be carried out by the sender.

- The sender is liable for all expenses incurred in South Korea before loading, including

warehouse storage fees.

※ All procedures before loading should be carried out by the sender. Return declaration

(customs) and transportation can be performed by a forwarding agency.

※ Note: [Annex 5] Agency Addresses and Contact Information

24

Customs Clearance for Import

A. Documents Required

- For all personnel: Invoice and packing list

B. Caution

- For reimported goods, the information of the goods should match the information

at the time of export (name, asset numbers, serial numbers, unit prices, weights,

etc.).

- Submission deadline: Within 10 days from the completion of the research voyage

Customs Clearance for Import

A. Required Documents

- For all personnel: Shipping instructions, invoice, and packing list

- Submission deadline: Within 10 days from the completion of the research voyage

B. Caution

- Tariff/surtax (about 20%) is imposed on imported samples.

- In case of importing items subject to quarantine (plants) or banned items (soil), the

customs clearance procedures include onboard quarantine and sample inspection.

Therefore, the quarantine request form should be filed before entering the port.

Quarantine is carried out by the director of the research project.

1.2. Medical Checkup

The chief researcher should submit the following documents for the passengers at each

voyage:

- Required documents: Results of medical examinations carried out less than one year

before the departure date, self-examination report, and dental examination report

- Deadline: 8 weeks before Araon’s departure

- Document submission: Technical Safety Support Team

- Medical examination is required to participate in a research voyage.

- Examination reports are only sent to the doctor on board before departure. The

reports are not disclosed or distributed otherwise.


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1.3. Safety Training and Equipment

- Bring polar (arctic/safety) clothes when boarding Araon.

- Complete the polar safety training courses required for the target region, and submit

the completion certificate to the Technical Safety Support Team.

* Training requirement: ○ = required, △ = required in case of carrying out related activities

1.4. Visa Procedures

A. Arctic Voyage

United States: B-1/B-2 visa

Araon is classified as an “unregistered marine vehicle” for the purpose of entry into

the US territory. Therefore, Araon passengers are not eligible for the Electronic System

for Travel Authorization (ESTA) program. Having a US visa is thus required.

B. Antarctic Voyage

Australia

1) South Korean national: Apply for an Electronic Travel Authority (ETA) visa (commercial

visa / code: B).

2) Others: Contact the Australian Embassy of the relevant country.

※ ETA website: www.eta.immi.gov.au

New Zealand

A person with a South Korean passport can stay in New Zealand for up to three months

without a visa.

Chile

A person with a South Korean passport can stay in Chile for up to 90 days without a

visa. However, the passport should have at least 6 months left until the expiration

date.

Target Regions

(Training Location)

General SafetyBasic

Safety

Safety on

Land

Safety at

Sea

Advanced

Firefighting

Underwater

Escape from

Helicopter

(KOPRI)(Yongdang Campus, Korea Institute of Maritime and Fisheries

Technology)

DAntarctic/Arctic Sea

(Araon)○ ○

△

(if inland

activities

are

included)

○

△

(if helicopter

activities are

included)

26

1.5. Duty-Free Request and Storage

Each passenger may request the purchase of duty-free items through the chief

researcher. To prevent loss and ensure correct delivery, duty-free items purchased by

individual passengers should be received and stored at Araon. The Icebreaker

Operation Team will cooperate with the loading of the duty-free items in Araon.

※ Note: [Attachment 6] Duty-Free Item Purchase Request Form

Request deadline: 3 weeks before departure

Documents to be submitted to: Icebreaker Operation Team

Payment: To be made to the seller five days before the date of departure

Duty-free items purchased by individual passengers should be declared to the 3rd

officer before entering the port. Any items exceeding the quantity allowed for an

individual passenger should be kept in the Bond Store.

※ Example: The retention limit per person in the relevant country is one carton of cigarettes,

and all cigarettes excluding one carton should be consumed during the sailing

period of ARAON. For example, when five cartons of cigarettes were loaded,

four cartons of cigarettes should be consumed during the sailing period. When

unboarding with more than the retention limit (one carton), it will be assumed

as smuggling.

When the amount of duty-free goods recommended by the tariff law is exceeded, the

operation team for the icebreaking research vessel shall control the total amount of

duty-free goods.

1.6. Boarding

Boarding date/time: You should board Araon on the date and time provided by the

Icebreaker Team in their notice. Boarding before the notified date is not allowed

unless there are no accommodations in the vicinity or there are other special

circumstances.

Meals: Meals are not provided in the case of boarding before the announced boarding

time.

※ Example: If the boarding time is 02:00 p.m., Araon will provide meals starting from the

suppertime of that day.


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2. After Boarding

2.1. Training and Insurance Application

Training

A. Personnel requiring training: All New passengers who boarded Araon

(Training is not required for personnel who completed the same training at Araon less

than six months ago.)

B. Time: Within 24 hr after departure

C. Training: Safety training and abandon-ship drill

D. Details

Safety training: This training covers safety rules and equipment usage. A safety

training DVD session is followed by a Q & A session with the instructors (Chief officer

and 3rd officer). The instructors demonstrate how to use emergency escape breathing

devices (EEBD), O2 cans, portable extinguishers, life jackets, and waterproof clothes

as needed.

Abandon-ship drill: This drill aims to familiarize passengers with the abandon-ship

procedures in case of an emergency. The drill is carried out in the following steps:

1) The bridge announces the drill.

2) Passengers gather at the heli deck, wearing life jackets and safety helmets, and

carrying waterproof clothes and O2 cans. (Prompt response is required, as if the ship

were in actual danger. Posters are placed in bedrooms and corridors to indicate the

exit route. Please familiarize yourself with the posters whenever possible.)

3) Gather at the heli deck, conduct a head count, and check whether all passengers

have their required items.

4) Wear waterproof clothes and life jackets as a hypothetical preparation for jumping

into the water.

5) Board the lifeboats, fasten the seat belts, and start the engines.

6) The drill is concluded with a Q & A session.

28

Insurance Application

All passengers participating in voyages aboard Araon are required to prepare and

submit a KP&I Inquiries on Third-Party Boarding form required by KP&I, of which

KOPRI is a member. You may not board the ship unless you sign the agreement form.

KOPRI purchases insurance policies for all Araon passengers. However, passengers

with a US citizenship are required to pay additional insurance premiums (insurance

premium: USD 300 / person / 30 days).

※ Note: [Attachment 7] Insurance Application

2.2. Restrictions Aboard Araon

Access Control

A. Controlled areas: Bridge, engine areas, engine control room, and kitchen

B. The captain / chief engineer may restrict the passengers’ access to the controlled areas

if he/she deems such access interferes with the sailing or research activities.

C. Even during times when passengers are allowed to enter the controlled areas, the

captain / chief engineer may order passengers to leave the areas or issue any other

directions that he/she deems necessary. Passengers should comply with these orders.

D. When entering the controlled areas, wear proper clothing (no shorts, slippers, or safety

shoes).

Communication Services and Restrictions

A. Communication Services

- Telephone

• You can use the Internet or messengers anytime.

• You can use the telephone by asking the officer on duty at the bridge and paying

the fee after the phone call.

- E-mail

• All passengers may send personal e-mails over the Internet through the VSAT.

• All passengers with their own personal computers may use the Internet by

connecting the LAN line or to the Wi-Fi from their bedrooms.

• Personal e-mails can be sent from a passenger’s personal device. However, large-

sized attachments cannot be sent this way. If you have an urgent large-sized

attachment to send, use the high-longitude polar-region e-mail system by

asking the chief researcher or the captain.


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• The Internet connection speed decreases when multiple users are connected to

the Wi-Fi. Please disconnect your PC or mobile phone from the Wi-Fi when you

are not using the Internet.

B. Service Restrictions - Communication with Inmarsat-F77 or VSAT may be limited depending on the

longitude. Communication may be cut off while Araon passes through certain

regions.

- In case of an emergency or a situation corresponding to an emergency, the captain

may cut off communication without prior notice after consulting with the chief

engineer.

Situations Requiring Communication Restrictions and Control

1) Distress, fire, rescue, or any other emergency

2) Communication speed needed for receiving data required for sailing, including

weather charts, glacier charts, and satellite photos

3) Emergency communication with KOPRI or sending of large-sized files

4) Any other situation where the chief researcher and the captain determine such

restrictions and control is required.

- Restricted services: VSAT (Internet, messenger, and e-mail), satellite telephone,

iridium telephone, etc.

※ The Internet connection speed decreases when multiple users are connected. Therefore,

you may not send or receive large-sized files.

Press Control

- All interviews of passengers by the press should be approved by the KOPRI director

in advance through the chief researcher.

30

2.3. Daily Schedule

Meals and Cafeteria

Meals: three meals per day, night snacks provided during research activities

At Sea At Port

Breakfast 07:00 - 08:00

Lunch 11:30 - 12:30

Dinner 17:30 - 18:30 17:00 - 18:00

Night Snack22:00 - 23:00

(To be sent later) Provided during research activities

Location: Main deck cafeteria

Charge: Free (Meal charge for KOPRI staff will be deducted from the “meal” section of

their travel expenses.)

Dress code: Wear clean clothes to maintain proper hygiene.

- Work clothes and safety shoes worn during activities are not allowed inside the

cafeteria.

Kitchen: The kitchen is off-limits for personal use.

Utensils: Each passenger should clean and return the utensils that he/she used for

snacks other than the three meals and night snacks provided by Araon. Passengers

are not allowed to take any utensils outside the cafeteria.

All food and beverages should be consumed inside the cafeteria, if possible. Walking

with coffee, tea, or other beverages outside the cafeteria is highly discouraged as it

poses accident risks.

※ Shelf life of food ingredients: When the supply of food ingredients is difficult due to long-

term sailing, etc., although the maintenance of fresh food ingredients is desired, the

shelf llife may be exceeded. However, store freezable foods such as baking products, by

freezing to maintain freshness, and discard foods, ingredients with an expired shelf life

when the supply of fresh food ingredients is possible.


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※ Example: In the case of departure on July 20 and arrival on August 2, although the

expiration date of bread is July 30, store by freezing the bread and use as food

ingredient until August 2.

Snacks

Araon provides a certain amount of snacks. Additional snacks should be personally

prepared by passengers.

Chips, bread, and other snacks are placed on a shelf inside the cafeteria. Please ask

the kitchen crew if there are not enough snacks on the shelf.

Alcohol

Time/location: Alcohol consumption at the cafeteria is allowed once per week until

23:00.

Alcohol consumption restrictions

- Basic limit: Blood alcohol level of 0.05% or lower (a half bottle of soju, or two cans

of beer or less)

- Exceptions: The alcohol manager may allow alcohol consumption of up to 1.5 times

the basic limit in case there is an event or occasion.

Alcohol import: Alcoholic beverages are procured by Araon in accordance with the

alcohol limit. No passenger may carry any personal alcohol into the vessel. A

passenger is solely liable for any undeclared alcohol discovered during a search by

the Customs Office.

Alcohol manager: Chief researcher (passengers) or captain (crew)

The alcohol manager may measure passengers'/crews' alcohol level without prior

warning.

※ Note: [Annex 8] KOPRI Alcohol Control Guidelines

Smoking

Smoking is allowed only at designated locations.

Smoking is absolutely prohibited indoors across the vessel including toilets, cabins,

and cafeterias.

After smoking, cigarette butts should be disposed at the designated places after

completely putting them out.

Discard only cigarette ashes in the ashtrays, and do not spit or discard garbage.

32

※ Smoking Areas

Main Deck

1F Deck

Smoking area in front of the deep sea winch

Smoking area on the right side of the winch control room

Smoking area at the outdoor staircase in front of the laundry room


33

Passenger’s Guide


2F Deck

4F Deck

Smoking area at the outdoor staircase on the left side of the infirmary

Smoking area on the left side of the outdoor staircase entrance

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Waste Collection and Disposal

Do not litter the ocean.

All wastes should be disposed in the corresponding waste collection bins placed at

the corridors.

Beverage cans and bottles should be emptied and rinsed with water before disposal

to prevent bad odor and insects.

Unrecyclable wastes should be collected in plastic bags and disposed at the designated

locations.

Types of Wastes

Locations of Waste Collection Bins

Color Code Type

1 Blue Papers and general wastes

2 Green Cans and bottles

3 Red Vinyl and plastic, PET, and dairy products (Disposal is only placed on the main deck.)

Location

1 Bridge On the left side of the bridge toilet entrance

2 On the left side of 3F deck On the left side of researcher room no. 11

3 On the left side of 2F deck On the left side of the infirmary entrance

4 On the left side of 1F deck On the left side of the winch control room

5

Main deck

Behind the meal stand

6 At the center behind the duty-free storage

7 On the left side of the main deck entrance


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Toilet Rules

Waste disposal

- No wastes other than toilet papers (tissues, fruit peelings, kitchen towels, tampons,

etc.) may be thrown in toilets.

Maintenance of cleanliness

- All toilets are vacuum type, which can easily be contaminated as it uses less water.

After flushing, please clean the toilet bowls using the cleaning tools provided. Extra

care is needed for public toilets. Please be considerate of others when using the

toilets.

Locations of Public Toilets

Location Note

1 2F deck Women’s room Starboard: Women's room

2 1F deck Men’s room Starboard: Men’s room

3 Main deckWomen's room (1 EA)

Men's room (1 EA)

Port: Men's/women's bathroom,

Starboard: Men's restroom

Laundry Room Rules

Available hours: 08:00~22:00 (If possible, avoid doing your laundry at night.) / If you

need to wash your clothes at night, please close the entrance while doing your

laundry.

Locations of Laundry Rooms

Location Note

1 3F deckLaundry room next to the deck

storageSeven

2 1F deckLaundry room next to the staircase

on the left

Seven washing machines (2 driers

included)

Change of Beddings

Items: Mattresses and pillow covers (Pillow covers are provided upon request.)

Change time: As needed

Personnel in charge: Chief officer and temporary crew

Procedures: Bring used mattresses and covers to the designated place following an

announcement or a notice. After washing, claim the washed mattresses and covers

following an announcement.

Remarks: Personally, given a duvet cover is shipped but by washing.

36

Bedroom Rules

Shoes should be kept inside the room. (Do not leave your shoes out at the corridor.)

Before emptying the room, it should be cleaned back to the state it was in at the time

of boarding. In particular, the refrigerator should be cleaned and emptied.

The guide documents and bedroom keys provided upon boarding should be returned

to the designated place inside the bedroom before disembarking from the vessel.

Check for any lost or damaged items before entering/exiting the room. Report any

missing/damaged items to the crew on duty.

Bedroom Items

A. Necessities

Type Items

1 Electronic appliances TV, refrigerator, dryer, humidifier, and TV remote control

2 Furniture Cabinet, drawer, and bookshelf

3 Necessities Rubber slippers, towels, and bath towels

4 Toiletries Soap, shampoo, and toothpaste

5 Cleaning tools Brush, detergent, and waste bin

6 Laundry Drying stand and laundry bin

7 Outlets Three-hole outlet (220 V, 60 Hz)

8Items provided when

neededInsecticide and air freshener

※ Note: Please bring your own toothbrush.


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B. Safety Gears: Life jackets, Waterproof Clothes, O2 Can, and Personal Survival Kits (PSKs)

1) Life jackets, waterproof clothing, and O2 cans are placed in the shelf under the bedroom

cabinet.

2) PSKs are: placed in the shelf above the bedroom cabinet. Each item has an “EMERGENCY

ONLY” sticker attached to prevent loss. If you find any damaged stickers, check if there

are any lost items. You are solely liable for any lost or damaged items because of

personal use.

Shelf under the Bedroom Cabinet Shelf above the Bedroom Cabinet

Life jackets, waterproof clothing, and O2 cans PSKs

Bedroom Layout

Bedroom assignments are given by the chief researcher.

If you need to change rooms, please consult with the chief researcher and other

relevant personnel beforehand.

Bedroom structure: See the “쇄빙연구선 체험 (Life Aboard Icebreaker)” menu of

KOPRI’s home page (http://www.kopri.re.kr/araon/pc/araon_aron.html).

Status of the Bedroom

Location Single Room Double RoomFour-Person

Room (Beds)

Four-Person

Room (No Beds)

Capacity by

Floors

4F deck 11 - - - 11

3F deck 9 4 - - 17

2F deck 2 3 4 - 24

1F deck 13 5 - 2 33

Total 35 12 4 2 85

38

Elevator Rules

Availability

Elevators are available during docking and regular sailing periods. Elevators are out of

service when there is icebreaking or rough weather as it poses damage risks or falls

may ensue because of the vessel’s movement.

Procedures

Open the doors after the arrow lamp goes off. Take caution as attempting to open the

doors before the elevator arrives may cause it to stop.

Elevator Switch Procedure letters

2.4. Complaint / Sexual Harassment Report

Complaint Procedures Aboard Araon

A. Complaint Manager

Chief officer

B. Procedure

Chief officer

1) A passenger may file a complaint by specifying the issue and writing his/her

bedroom number in the complaint log located in the researcher cafeteria.

2) The Chief officer checks the complaint log time and refers the matter to the

corresponding department (deck/engine/electrics/electronics).


Please open the door after the light of push button is turned off.

※ The elevator can be stopped, if you pull

the door before action is to arrive

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3) After handling the issue, the personnel from the department signs on the confirmation

box of the complaint log and reports to the Chief officer.

4) The Chief officer closes the issue after confirming that it has been resolved.

Confidential and other sensitive information

1) In case of confidential or other sensitive information, personally contact the chief

researcher or the Chief officer.

2) In case of a medical issue, contact the doctor on board.

Handling Sexual Harassment Crimes

A. Victims

• Clearly state the issue.

• If possible, leave the site and ask for help.

• Alert the chief researcher / captain of the situation.

• Contact the doctor on board for any required medical treatments.

• Request the chief researcher to file a report to KOPRI.

B. Witness

• Take actions to resolve the situation.

• Take actions that will help the victim leave the site.

• Alert the chief researcher / captain of the situation.

• Stay with the victim until the chief researcher / captain arrives.

C. Role of the Chief Scientist / Captain

• Remove the assailant from the vicinity of the victim.

• Talk to the victim, and write a counseling journal, complaint, or statement.

• Promptly report to KOPRI.

40

V. Onboard Safety

1. Safety Equipment

1.1. Safety Equipment for All Passengers

2 lifeboats (85 passengers / 1 on each side)

- Motorboats for use in case there is a need to

abandon the vessel

8 liferaft (25 passengers / 4 on each side)

- In case of a Distress, liferaft are automatically

inflated when the water pressure exceeds the

threshold level. They can be manually inflated by

untying the ropes.

Lifeboats

Life Raft

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Ring Life Buoy

- Round floating objects to help those who are at

risk of drowning

EEBD (12 sets)

- A breathing apparatus to be used in case of fire

or any other situation wherein one may

experience breathing difficulties

Group surveil Kit (3 sets)

- A bag that contains survival items for

emergencies in polar regions

- Location: 2F deck / container inside the heli

hangar

- Contents: Six-person tent, mattresses (3),

sleeping bags (3), boots (6 pairs), portable

pots/pans, burner, fuel cans (1 L, 3), emergency

fuel (2), matchboxes (2), nutritional beverages

(30 cans), lantern, candles (5), foldable snow

shovel, ice saw, ice knife, and multipurpose

knife

Life Buoy

EEBD

GSK Locker

※ G.S.K. Box Contents

42

1.2. Personal Safety Gears

Life jacket

Location: Cabinet drawer inside the bedroom, bridge, engine room, and poop deck

How to Wear

1) Engage the inner buckle. 2) Engage the outer buckle.

3) Tie a knot at the bottom. 4) Engage the bottom buckle.

5) Fasten the bottom buckle. 6) Fasten the belt on either side.

7) Check the rescue lamp. 8) Check the rescue whistle.

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Waterproof Clothing

Location: Cabinet drawer inside the bedroom, bridge, engine room, and poop deck

How to Wear

1) Remove shoes. 2) Wear the trousers.

3) Wear the jacket. 4) Wear the head gear.

5) Attach the rubber band to the trousers. 6) Zip up the jacket.

7) Attach the rubber band to the head gear. 8) Wear a life jacket over the waterproof clothing.

44

O2 Can

Use: In case of breathing difficulty because of fire, etc.

Location: Bedroom cabinet

Photos and Procedures

O2 Can Photo Procedures

1) Hold the can and attach the mask (lid).

2) Cover your mouth with the mask, and press down

the mask as you breathe in.

3) You can breathe for 10-15 times per use

PSK (Personal Survival Kit)

Use: Contains personal safety items in case Araon is not able to continue with

sailing.

Location: Top of the bedroom cabinet

Photos and Contents

Front Side Inside

Contents

Required Equipment

NameAntifreeze Suzuki Thermal Underwear Thermal Gloves

Quantity/criteria 1/1 1/1 1/1

Photo

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Passenger’s Guide


Required Equipment

NameThermal Shoes Head Protection Balaclava


Photo

Required Equipment

NameHand Protection Thermal Socks Goggles


Photo

Required Equipment

NameSwiss Army Knife Whistle Waterproof Matches


Photo

Required Equipment

NameCandle Survival Manual Vacuum Cup


Photo

Required Equipment

NameHot Pack Head Lantern Cable-Type Bag


Photo

46

2. Evacuation Route

Muster list are placed in bedrooms and corridors to indicate the evacuation route. After

boarding Araon, please familiarize yourself with the posters whenever possible.

3. Emergency Procedures

3.1. Abandon Ship

1) Alarm signal: Seven short signals, one long signal

2) Preparation: Wear a long-sleeved shirt, warm clothing, sturdy shoes, hat, and life jacket.

Bring waterproof clothing (In special cases, only the PSK and the GSK are required.)

3) Gathering location: Heli deck

4) After gathering at the designated location, board the lifeboats as per the crew's

instructions.

5) All clear signal: One long signal followed by one

short signal, repeated three times

Evacuation Route (2F deck)

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3.2. Fire

1) Fire Evacuation Procedure

Alarm signal:

A long signal that lasts for more than 10 seconds

Gathering location: Heli deck(In case of a fire at the heli deck, gather at the bow.

Follow the crew's instructions.)

Caution: Use EEBD if you need to pass through smoke. If EEBD is not available, cover

your nose and mouth with wet cloth, and keep your body low.

(Use O2 cans found in the bedroom as necessary.)

2) Emergency Procedures in Case of Discovery of a Fire

Alert the other personnel by shouting “Fire!”

Activate the fire alarm.

Use the fire extinguisher to put out the fire before it spreads out.

Alert the bridge: Ask another person in the vicinity to call the bridge at

extension 100.

3) Type of Extinguishers

Powder Extinguisher Foam Extinguisher CO2 Extinguisher

A. Fire (wood, papers, and solid) B. Oil fire (gasoline and paint) C. Electrical fire (electronic devices)

Fire Alarm

48

4) How to Use a Fire Extinguisher

1) Remove the safety pin.2) Direct the hose

toward the fire.3) Squeeze the handle.

* When using a CO2 extinguisher, holding a section other than the hose handle may cause frostbites.

Taking caution is advised.

5) EEBD

If you are experiencing breathing difficulty due to the smoke caused by a fire, use an

EEBD or CO2 cans as you move to the gathering location. (EEBD: 15 minutes, O2 can)

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Passenger’s Guide


How to Use EEBD

1) Hang the portable bag around your neck. 2) Take out the hood from the pocket.

3) Open the high-pressure valve, and check the

pressure gauge. (See if it contains a sufficient

amount of air.)

4) Wear the hood with the face lens facing forward.

6) All clear signal: One long signal followed by one

short signal, repeated for three times

3.3. Emergency Procedures in Case of a Drowning Accident

1) Throw the nearest life buoy toward the drowning

person. Throw with caution to ensure that you

wold not hit the person with the buoy.

2) Immediately call the bridge, and notify them that a

person is drowning. Notify them also about his/

her location(right/left side of the vessel).

50

3.4. Research Works

1) Only the personnel assigned to the work by the chief researcher may enter the

work area.

2) Wear personal safety gears (safety helmet, gloves, life jacket, and safety shoes)

when working on outdoor decks.

3) In case you are working at the end of the poop deck, with the side door open, or

under rough weather conditions, wear safety gears and safety ropes.

4) Make sure to avoid passing under the cores, CTDs, or other heavy objects being

moved by cranes.

5) Keep away from the work area during deployment or recovery using winches. The

cable might break and cause personal injuries.

6) When deploying or recovering equipment in polar regions, closely monitor the

movement of floating ice around the vessel to prevent cable/equipment damage

caused by floating ice.

7) Prior to working under extreme cold weather, establish and carry out measures to

prevent the electronic equipment from freezing (e.g., wrapping the equipment with

a blanket or thawing the equipment with warm water) and becoming damaged.

Geological Survey Using Seismic Waves

As the equipment uses air compressed with high pressure, wear earplugs until the air

gun is completely deployed out to the sea.

- After deploying the cables, keep close watch on the umbilical cable and streamer to

prevent them from becoming tangled.

Activities on the Deck Safety Rope

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Passenger’s Guide


Seawater Salinity/Temperature Measurement with Conductivity Temperature Depth (CTD)

The equipment should be moved by at least three persons. Taking caution is advised

as a sudden roll of the vessel may lead to personal injuries.

After moving the equipment to position, fix it with stoppers.

No personnel other than the equipment operator should come into contact with the

cable as the signal wire inside the cable carries a high voltage exceeding 1,000 V.

52

Underwater Rock/Organism Sampling with Dredge

The tension on the cable may spike during sampling. Access to the work area should

be strictly controlled during operation.

Core Work

Cores are mostly heavy, and require both cranes and winches for transportation.

Taking caution is advised for individual personnel as an accident may lead to serious

injuries.

Mooring

Take caution to avoid becoming entangled with the long ropes or cables.

The equipment may accidentally fall when an entangled rope is untied during lifting.

Taking caution is advised.

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3.5. Landing on Frozen Areas

1) The first person to land (safety personnel) should perform a safety check before other

personnel disembarks.

2) The staff should move in groups in frozen areas. Each staff should carry personal

safety gears and report at the entrance before disembarking from the vessel.

3) Upon returning to the vessel, report at the entrance.

4) During thawing season, the ground should be regularly checked for safety. Return to

the vessel in case of a safety risk.

5) When landing in the Arctic, assign a bear watcher to keep an eye over any threats

from bears and other wild animals.

Landing on Frozen Areas

54

4. Helicopter Safety Procedure

When boarding or leaving a helicopter, comply with the instructions of the helicopter

safety officer(HSO). Comply also with the following rules before and after boarding.

4.1. Before Boarding

Access Safety Zone

When approaching a helicopter, approach from the front side of the helicopter so that

the pilot can see the passengers. Approaching a helicopter from behind is strictly

prohibited as the tail rotor continuously rotates.

4.2. Boarding

No Approach When Starting or Stopping the Engine

Under any circumstances, do not approach a helicopter while the engine is being

started or stopped. The main rotor blades may sway downward toward the ground,

which may cause critical injuries to an approaching person.

Approach only when the main rotor blades are completely still or rotating at full speed.

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Passenger’s Guide


Seat Belts and Headsets

Wear seat belts and headsets at all times upon boarding.

Seat belt

Headset

4.3. Exiting

Exit onto a lower spot, and move to the front of the helicopter.

When leaving a helicopter, choose a flat or lower spot on the ground. Otherwise, your

head may come within a dangerous distance from the rotating blades. Upon exiting the

helicopter, move to the front. Moving behind the helicopter poses injury risks caused by

the main rotor or the tail rotor.

56


1. Responsibility and authority of the Chief Scientist

※ Korea Polar Research Institute Guideline 2403

1.1 Appointment

The department in charge of the operation of the icebreaking research vessel shall

appoint a Chief Scientist to oversee research and supply tasks per voyage upon the

finalization of sailing plans per voyage according to the order of the director.

1.2 Responsibilities and obligations

1) Supervise research and supply activities

The chief Scientist shall supervise in-vessel research and supply activities, and prepare

operation plans together with the captain and participating researchers for

announcement in the vessel.

2) Management of researchers aboard

The chief Scientist shall ensure the realization of smooth life aboard through the

direction and supervision of researchers aboard.

3) Coping related to sexual offenses

Upon receiving an application for consultation on predicaments in relation to sexual

harassment that occurred in the vessel, the chief Scientist shall respond to consultation

without delay and conduct an investigation when desired by the victim. Upon occurrence

of the incidence, it shall be immediately reported to the department in charge of

operation tasks and human resource tasks for the icebreaking research vessel.

1.3 Authority

1) Request for task support

While the icebreaking research vessel is performing research and survey activities, the

chief Scientist can request the captain for support of required tasks concerning the

course of the present vessel, sailing type, research, and survey activity, and the

department head in charge of the operation of the icebreaking research vessel should

guide in advance to ensure the active cooperation of the captain. However, the captain

can refuse this when there are special reasons such as the safe sailing of the icebreaking

research vessel.


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2) Adjustment of the sailing schedule

By consulting with participating researchers aboard together, the chief Scientist can

autonomously adjust the sailing schedule within the granted voyage. However, with

regard to adjustment items with a disagreement in the opinions of participating

researchers, as well as between participating research teams in terms of important

change items, they should be immediately reported to the director via the department

head in charge of the operation of the icebreaking research vessel.

3) Operation of research and support equipment

On the premise of an advance agreement with the captain and the involved party, the

chief Scientist shall have a final decision-making authority for the operation of various

research equipment and the use of a loaded helicopter, operation boat and barges, etc.

However, the chief Scientist shall actively cooperate when the captain requests for the

use of the helicopter for safe sailing.

4) Communication part of regulations

A dictionary that the captain can consult for effective study and research activities a

senior researcher for telecommunications equipment, and Internet use over a ship can

do for partial restrictions.

2. Task cooperation with the captain

※ Contract of special procurements condition custody services

Article 27 (Operation of the Vessel)

1) The management company shall deeply recognize that the safety of the vessel is the top

priority and give its best efforts for the maintenance of vessel safety and operation

implementation. The and the captain shall have the authority and responsibilities

inherent to a captain according to the safety of the vessel and human life, as well as

related laws, etc.

2) The research laboratory can request the management company for tasks concerning

various items related to the operation of the vessel, and the management company

shall cooperate with this unless there is a justifiable reason.

3) The management company cannot have the vessel enter or depart a port without

advance consent from the research laboratory or utilize the vessel for uses deviating

from the project purpose of the research laboratory. However, when the vessel must

leave the anchored port because of the government’s directions or force majeure, the

management company shall notify the research laboratory beforehand.

58

Article 28 (Support of Research and Supply Activities)

1) While the present vessel is performing research and supply support activities, the chief

Scientist can request the captain for required tasks in relation to the course, sailing type,

research activity support, etc., of the present vessel, and the captain shall comply with it

unless there is a justifiable reason to refuse it.

2) The captain shall have the authority and responsibilities inherent to a captain according

to the maintenance of vessel safety and related regulations, and cannot be exempted

from the responsibility for the reason of regulation in clause ①.

3) The management company (captain) shall operate a “support group” to support research

and supply activities by consulting with the chief engineer, and shall give best efforts

required for smooth research and support activities.

| Obligation and Authority of the Captain according to the Korean Seamen’s Act |

1) Direction and command authority

The captain can direct and supervise seamen as the highest responsible persons for

vessel sailing, and issue commands required to implement the captain’s job for

passengers and other people inside the vessel.


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2) Claim authority for assistance from the administrative office

When acknowledged as necessary because seamen, passengers, or other people inside

the vessel possess dangerous articles, inflict harm to the lives of people inside the

vessel or to the vessel, or disturb in-vessel order, the captain can request the

administrative office for assistance.

3) Job as a judicial police officer

For criminal offenses having occurred in the vessel, the captain, as a judicial police

officer, can investigate the criminal offense and arrest the criminal.

4) Obligation to take actions upon a dangerous time for the vessel

When there is an imminent danger for the vessel directed by him, the captain shall use

all means required to rescue human life, the vessel and the cargo.

5) Obligation to rescue vessels in distress, etc.

Upon knowing that another vessel or aircraft is in distress, the captain shall take all

actions required to rescue human life except for the cases of having imminent danger

for the vessel directed by him.

60

[Appendix1] Researcher E-Mail Software User Manual

Software

nameSHIPOFFICE v. 2.0

Purpose Send and receive e-mails for official purposes

Steps

Procedures Note

1) Double-click the ShipOffice V2 icon on the desktop screen.

No description

2) You will see the main menu as shown below. 1. E-mail Status Window(addresses of received e-mails, total number of e-mails)

2. Login Status Window

3. Network Status Window

3) At the main menu, click the e-Mail icon. No description

4) You will see the e-mail menu as shown below. 1. E-Mail Status Window(e-mail editing, inbox / sent box / queue box / trash, etc.)

2. E-Mail Status Change Window

3. Inbox/Outbox Search Window

5) Click on the following icon on the e-mail menu. No description

Appendices

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Steps

Procedures Note

6) You will see the text mode as shown below. 1. Enter the recipient’s and the CC’d addresses. Attach the files.

2. Enter the main text of the e-mail.

3. Adjust the format of the main text (font, style, font size, etc.).

7) After composing the text, click the icon shown below.

1. Click the Send Queue icon to send the mail to the queue box.

8) Minimize the e-mail window (Figure 6). No description

9) Click the Connect icon on the main menu (Figure 2).

No description

10) You will see the e-mail sending menu as follows.

1. E-Mail Transmission Status Window

2. Outgoing E-Mail List Window

3. E-MailConnect/Abort Icon

11) Check the outgoing e-mail list, and click the Connect icon.

No description

62

Steps

Procedures Note

12) A message window will open, as shown below, indicating normal transmission.

1. After sending the e-mail, click Confirm on the message window.

2. The following window will open.

(activation window for the SHIPOFFICE v. 2.0 Software)3. Click Confirm on the activated window.

13) Click Confirm to open the e-mail menu as follows. 1. Outgoing E-Mail List Window

2. View the list by clicking Sent Box (allows the user to see if the e-mail has been sent).

14) To close the software, click on the Exit icon on the main menu (Figure 2).

1. Clicking the Exit icon opens the following message. Click OK.

For further Information, contact: 4F DECK (Chief Scientist Office)E-mail address: [email protected]

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[Appendix2] CCTV (SPR Smart Viewer) Operating Procedure

1. Click the software icon on the

desktop screen to run the

software.

2. Enter the password [4321] to

sign in.

3. When the following menu

appears, click Connect from the

icons at the bottom right corner.

4. Select ① from the View list tab, as

follows, and click ② (Connect) to

attempt connection.

①

②

64

5. Once connected, click the

camera icons at the bottom

left corner from nos. 1 to 10 to

select them, and click ④

(Current Menu).

6. Click the CCTV feed to watch.

The screen can be enlarged.

While watching a feed on an

enlarged window, click

anywhere outside the window

to return to the CCTV Select

menu and move to another

feed.

④

①

②

③

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Exit

Click Disconnect from the

selection icons at the bottom

right corner. Then, close the

Viewer software.

66

[Appendix3] Shipping Procedures

Organization/department Icebreaking Operation Team, KOPRIS

Cargo officer (extension no.) Gil-dong Hong (8525)

Prepared by (extension no.) Gil-dong Kim (8524)

Account no. Account number for tariff/surtax payment (10 digits)

Type of items □ Research items □ Items imported to / exported from stations

Country of loading □ South Korea □ Nome □ Barrow

Dangerous good included

(IMDG code)

□ Lithium battery □ Liquid (reagent) □ Chemicals

□ Other hazardous items

Shipping instruction details

□ Standard export □ Reimport

□ Standard export of post-management items

□ Reimport of post-management items

□ Import of (quarantined) research samples

□ Import of (not quarantined) research samples

Note

(Provide detailed information to avoid incurring tariff/surtax.)

(*Line break: Alt + Enter)

- Buoy to be installed and subsequently recovered by Araon in 2018

- Items exported by air in 2015 and reimported by Araon

- Items previously exported to the United States for repair, to be

transferred from Nome, Alaska, to Araon.

※ The MSDS for hazardous substances and other documents related with the shipped items should

be submitted along with the invoices.

※ Prior approval from the Customs Office should be acquired for post-management items after

consulting with the asset manager of the General Affairs and Materials Team (information: Chang-

seok Kim, General Affairs and Materials Team / 8733).

※ Information in the invoices for post-management items should match the information declared at

the time of import declaration (currency, item names, values, weights, etc.) (information: Hoe-jin

Cheon, Icebreaker Operation Team / 8525).

※ The “#’s” in front of the item names and other information with regard to the reimported items

should match the information declared at the time of export (item names, units, unit weights, unit

prices, serial numbers, etc.).

v

v v

v

v

v

v

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※ Procedures on Document Preparation

- Use the designated forms (format, units, parallels, etc.).

- In cases where a box contains multiple types of items, provide the unit weight, total weight, unit

price, and total weight of each type.

- In cases where a box contains multiple types of items, indicate the box number in front of each item.

Cell merging is not allowed. The weights and sizes of the boxes should be accurately provided (due

to a risk in vessel stability).

- Use Araon’s packing mark form.

※ File Naming Rules

- KOPRI items (The number should progress as 1.1, 1.2, 1.3., etc., following the order of the tasks

performed during the voyage.)

Voyage1.1_Hoe-jin Cheon, In-ha Hwang (Cargo Officer and Preparer)_Reimport_Post-management

Voyage1.1_Hoe-jin Cheon, In-ha Hwang (Cargo Officer and Preparer)_Export_Post-management

Voyage1.1_Hoe-jin Cheon, In-ha Hwang (Cargo Officer and Preparer)_Reimport

Voyage1.1_Hoe-jin Cheon, In-ha Hwang (Cargo Officer and Preparer)_Export

Voyage1.1_Hoe-jin Cheon, In-ha Hwang (Cargo Officer and Preparer)_Import_Sample

- Non-KOPRI items

Voyage1.1_Gil-dong Hong (KOPRI Personnel)_External (KIOST Cheol-su Kim)_Reimport_Post-management

Voyage1.1_Gil-dong Hong (KOPRI Personnel)_External (KIOST Cheol-su Kim)_Export_Post-management

Voyage1.1_Gil-dong Hong (KOPRI Personnel)_External (KIOST Cheol-su Kim)_Reimport

Voyage1.1_Gil-dong Hong (KOPRI Personnel)_External (KIOST Cheol-su Kim)_Export

Voyage1.1_Gil-dong Hong (KOPRI Personnel)_External (KIOST Cheol-su Kim)_Import_Sample

68

[Appendix4] Invoice and Packing List (Sample)

Box

No.

Content

Description

Item

NameQuantity Unit

Unit

Weight (kg)

Total

Weight (kg)

Unit

Price

(USD)

Amount

(USD)

HGD

#1

Contents

(English)

Contents

(Korean)1 Box 1.0 1.0 1.0 1.0

1.0 1.0

Dimension

Quarantine OrganizationCargo

Officer

Project

Officer

Cargo Officer

Contact

Information

(Telephone/

E-Mail)

NoteWidth

(cm)

Depth

(cm)

Height

(cm)

CBM

(a×b×c)/

1,000,000

60.0 100.0 70.0 0.4

Y KOPRI

Gil-

dong

Hong

Gil-

dong

Ko

010-xxxx-

xxxx (asdf@

kopri.re.kr)

60.0 100.0 70.0 0.4

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[Appendix5] Agency in Korea and Overseas Information

A. Agency in Korea

Agency in Incheon

Agency title Saeincheon Marine Industry

Main number 032-770-1826

Fax 032-764-0868

Personnel 1

Name Byung-hwan Choi, Managing Director (General Supervision)

E-mail [email protected]

Telephone 032-770-1802

Personnel 2

Name Dae-hyun Kim, Assistant Manager (Vessel Operation)


032-770-1871

Address807, Gyeongsin Building, 8, Sinpo-ro, Jung-gu, Incheon

Metropolitan City

Agency in Gwangyang/Yeosu

Agency title PANSCO Co., Ltd.

Main number 061-791-6539

Main e-mail address [email protected]

Personnel 1

Name Jae-gwang Lee, Director


Telephone 82-61-791-6538

Personnel 2Name Gyu-hwan Seo, Manager


Address1F, Wunyung Building, 390, Keonbuduro, Gwangyang-si, Jeollanam-

do (Doi-dong, 780-2)

Agency at Donghae Port

Agency title Chokwang Shipping

Telephone 82-33-521-5982

Fax 82-33-521-5984

E-mail address [email protected]

PersonnelName Won-cheol Shim, Division Head


Address 4, Donghaehang 3-gil, Donghae-si, Gangwon-do, Korea

70

B. Overseas Agencies

Agency in the United States

Agency title Alaska Maritime Agencies

Main number (24 hr) 001-1-907-562-8808

Fax 001-1-907-782-4110

Personnel-

in-charge

Name Antrew J. Mew


Telephone 001-1-907-223-7718

Address 4341, B Street, Suite 202, Anchorage, AK, US 99503

Agency in New Zealand

Agency title ISS-McKay Ltd.

Personnel-

in-charge

Name Andrew Sherburd


Telephone 001-64-3-328-7734

Mobile 001-64-21-311-958

AddressUnit 6, 303, Blenheim Road, PO Box 9383, Christchurch, New

Zealand 8041

Personnel-in-charge www.iss-shipping.com

Agency in New Zealand (Cargo Storage/Loading/Unloading)

Agency title A&F International Corp., Ltd.

Personnel-

in-charge

Name Marclay Jung


Telephone 64-21-185-7171

Mobile 64-3-358-8428

Internet 070-7013-4246

Address 26, Berkshire Drive, Avonhead, Christchurch, New Zealand

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Agency in Australia

Agency title Tasmanian Worldshipping Agencies

Main telephone 001-61-03-6223-2000

Fax 001-61-03-6223-4477

Personnel-

in-charge

Name Stephen Parodi


Telephone 001-61-459-744-701

AddressSuite 12, 3F, Galleria Building 33 Salamanca Place Battery Point,

Hobart Tas 7004, Australia

Agency in Chile

Agency title AGUNSA

Main telephone 001-56-61-61-7300

Fax 001-56-61-222-8239

Personnel 1

Name Milenko

Telephone 001-56-61-61-7311

Mobile 001-56-9-9825-6761


Personnel 2

Name Claudio

Mobile 001-56-9-7516-5021

[email protected]

Address Isidora Goyenechea, 3365, 14F, Las Condes, Chile

72

[Appendix6] Duty-Free Request Form for the 2016 Arctic Voyage

1. Requester:

2. Department:

3. Total Value:

KRW USD Exchange Rate Total

14,400 1,120 14,400

4. Final Value of Purchase (to be Filled Out by the Icebreaker Operation Team)

KRW USD Exchange Rate Total

14,400 1,150 14,400

* The KEB exchange rate on the date the order was placed applies.

5. Item List (Hanhwa)

No. Requester Item Name Quantity Unit

Unit

Price

(KRW)

Total Price

(KRW)

1Gil-dong

HongAloe 180 mL × 30 (cans) 1 Box 14,400 14,400

2 0

3 0

4 0

5 0

6 0

7 0

8 0

9 0

10 0

Total 14,400

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6. Item List (USD)

No. Requester Item Name Quantity UnitUnit

PriceTotal(USD)

(USD) Total 0.00

(USD) 0.00

3 0.00

4 0.00

5 0.00

6 0.00

7 0.00

8 0.00

9 0.00

10 0.00

Total 0.00

74

[Appendix7] KP&I an application for insurance

가. KP&I 동승항해담보 신청서 Inquiries on third party’s boarding

선박명(Name of Vessel)

동승인

성명(Name) 　

국적(Nationality) 　

나이(Age) 　

직업(Job) 　

회사/부서/직위(Company/Dept./Position) 　

신분증명번호(Identification No. or

Passport No.)　

승선목적(Purpose of boarding) 　

승선일(Date of Embarkation) 　

하선일(Date of Disembarkation) 　

승선항(Port of Embarkation) 　

하선항(Port of Disembarkation) 　

항해구간(Trading Area) 　

산업재해보상보험 가입여부

(Whether the workmen's Compensation and

Employer’s Liability Insurance for Employees has

entered or Not?)

Yes / No

※ 첨부 : 동승항해 서약서 및 동승인 준수사항.

(Please fill in the documents attached.)

작성일(Date) 　

작성인(Name) 　

회사/소속/직책(Company/Dept./Position) 　

TEL 　

FAX 　

E-Mail 　

서울시 종로구 신문로2가 1-158 썬타워빌딩

Suntower B/D 1-158 Sinmunno 2-ga,

Jongno-gu, Seoul, Korea 110-062

TEL:82-2-739-9755~8 FAX:82-2-739-9759

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나. 동승항해 서약서 Agreement of the Co-Sailing

_________________________귀하

Dear __________________Co. Ltd.

하기 서명 날인하는 본인(본인의 동행인)은 년 월 일 ______________

(항구명)에서 선명 __________________호에 승선함에 있어 하기 사항을 숙지하

여 준수할 것을 서약합니다.

I (my companion), who signed below, hereby agree that I will observe the

following matters when boarding the ship, _______ at ____________(port’s

name) on _______________(Date of boarding)

1. 본선 승ㆍ하선시는 선장이나 권한을 위임받은 자의 제반 지시사항을 성실히 따

른다.

In boarding or disembarkation, I will thoroughly follow all instructions

from the master or authorized person a board the ship.

2. 승선 기간중 제반 관계 법령을 준수하고, 특히 관세법 위반 행위(밀수 등)를 하

거나 이러한 행위에 절대로 가담하지 않는다.

While staying on board, I will observe all relevant laws and regulations,

in particular, I will not violate custom law (smuggling, etc.) or I will

never be involved in any kind of violation.

3. 승선 기간중 본인(본인의 동행인)의 인명 사상, 질병 등은 본인 스스로 유의하고

본선측의 고의에 의한 것이 아닌 한, 이에 대해 회사 및 본선에 책임을 묻지 않는

다.

While staying on board, I (my companion) will take care of myself

(himself) to prevent injury, death, or disease. As long as an accident

was not caused by the direct and intentional result of the company’s

employees, I will not call the company or the ship to account for the

accident.

76

4. 본선은 여객을 위한 객선이 아님을 인지하고, 선내 시설의 불비로 인한 여하한

사고에 대해서도 회사의 책임을 묻지 않는다.

I will keep it in mind that this ship is not designed for passengers.

Therefore, I will not call the company to account for any kind of

accidents that result from insufficient installment of shipboard facilities.

이에 본인(본인의 동행인)은 하기에 서명하여 상기 사항을 위반, 해태함으로써 발

생되는 여하한 손해나 불이익과 관련하여 선주, 선장 및 기타 선주 피고용인에 대

해 일체의 손해배상 청구나 법적 소송행위를 제기치 아니할 것을 서약합니다.

I (my companion), hereby, sign and agree that I will not claim or raise a

law suit against the ship’s Owner, the master, or the employee of the

ship’s owner relevant to any kind of damages or disadvantages that may

result from violating or being negligent the above matters.

작성일 Date :

주소 Address :

성명 Name : (인) (signature)

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다. 동승인 준수사항 Guidelines observed by Passengers on Board

하기 서명 날인하는 본인(본인의 동행인)은 년 월 일 ______________

(항구명) 에서 선명 __________________호에 승선함에 있어 하기 사항을 숙지하

여 준수할 것을 서약합니다.

I (my companion), who signed below, hereby agree that I will observe the

following matters when boarding the ship, _______ at ____________(port’s

name) on _______________(Date of boarding)

1. 승ㆍ하선시는 대리점 및 기타 인솔자의 지시에 따르고, 선내에서는 선장이나 권

한 위임자의 제반 지시사항을 성실히 이행한다.

In boarding or disembarkation, I will follow the instructions from the

agent and other guides, and I will also conduct all instructions from the

master or authorized person on the ship.

2. 외부에 용무가 있어 승ㆍ하선하고자 할 경우에는 반드시 선장이나 당직사관에

게 허가를 득하고 행선지를 알려주어야 한다.

In cases where I have to board or disembark from the ship because of

work to do related to outside, I will obtain the permission from the

master or the watch officer, and tell him where I go.

3. 선내 이동 시는 반드시 허가된 구역의 통로를 이용하여야 하고 개방되어 있지 않

은 구역, 선장 및 책임사관의 인가를 받지 않은 기관실, 선교 및 통신실의 출입은

금지한다.

When I go to a different place on board, I will use the passage at

permitted areas. I will not go to the areas which are not open to visitor

or passengers, or the engine room, the bridge, or the radio room where

I am not permitted to go by the master or the officer in charge.

4. 선원의 고유 권한에 대하여 참견하거나 직원간의 위화감을 조성하는 언행 및 유

언비어 등을 유포하지 않는다.

I will not interfere in the crew’s own authority, and I will not act bad or

78

say anything bad or rumors that may cause disharmony between crew

members.

5. 밀수, 밀항 등의 관세법 및 출입국관리법, 기타 범법행위를 금지하며, 마약 및 위

험물은 절대 반입을 금지한다.

I will not violate custom law, immigration law, other laws by smuggling

or stowaway. I will never bring drugs or dangerous materials to the ship.

6. 허가되지 아니한 장비 및 기기 등을 손대지 말 것.

I will not touch the equipment or machinery for which I am not permitted.

7. 침실 및 화재의 위험이 있는 장소에서의 화기를 취급하지 말 것.

I will not use fire at cabins or places where a fire may occur.

8. 침실을 떠날 때는 방문을 잠그거나 귀중품은 항상 휴대하여야 한다.

When leaving a cabin, I will lock the door or I will carry my valuables

with me at all time.

9. 선내에서 실시하는 비상훈련 및 기타 교육에 성실히 참여하고, 퇴선 위치 및 비

상시 자신의 부서와 임무를 반드시 숙지하고 있어야 한다.

I will join the shipboard emergency drills and other education, and I

will familiarize myself with my position in case of abandon ship, and

also with my station and duties in case of an emergency.

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10. 선외로 오물이나 쓰레기를 버리지 말 것.

I will not dump trash or garbage off the ship.

11. 항해 중 야간에 갑판출입을 하지 말 것.

I will not go up to the deck at night during navigation.

12. 신체상 이상이 발생하였거나 징후가 있을 경우에는 반드시 선장이나 당직사관

및 위생관리자에게 보고하여야 한다.

If there is something wrong with my physical body or if I feel sick, I

will tell the master, the watch officer, or sanitary manager.

13. 항해중 돌발적인 선체의 동요에 신체를 보호하기 위하여 손잡이를 이용하여

다닐 것.

To protect my body from sudden movement of the hull during

navigation, I will use handrails, walking on board.

14. 기타 본선은 여객을 위한 객선이 아님을 인지하고, 선내 시설의 불비에 의한 여

하한 사고 및 인명 사상, 질병의 발생 등은 본인 스스로 유의하여야 한다.

I will keep it in mind that this ship is not designed for passengers, and

I will take care of myself to prevent accident, injury, death, or disease

which may result from insufficient installation of shipboard facilities.

작성일 Date :

성명 Name : (인) (signature)

80

[Appendix8] The Limits for Alcohol Consumption and Guideline for Alcoholic Beverage Control during the Polar Field Activities

<Classification Code : Guideline 1603>

Enacted on November 1. 2014

Article 1(Purpose) This guideline is established to efficiently carry out research activities and

prevent safety incidents which may occur during the polar field activities in Antarctic and

Arctic research stations(hereinafter referred to as ‘stations’) and the Ice-breaker

“Araon”(hereinafter referred to as ‘the Ice-breaker’) through the criteria for limits for

alcohol consumption and alcoholic beverage control.

Article 2(Scope) This guideline shall be applied to :

1. all Over-winter team in the stations,

2. all Over-winter team on relieving mission in the stations or on standby after relieving

mission,

3. all persons staying at the station with the purpose of conducting research or other

activities,

4. all persons on the Ice-breaker with the purpose of carrying out research or other

activities, and

5. all crews of the Ice-breaker.

Article 3(Criteria for Limits for Alcohol Consumption) The maximum limits of drinking

permitted during the polar field activities are

1. less than half a bottle of Soju or two cans of beer with Blood Alcohol Content(BAC) of

0.05 percent below as the basic limit, and

2. once a week at the cafeteria no later than 11 p.m. with the exception of the over-winter

research crews allowed twice a week.

3. In case of carrying out any outdoor activities or events, the alcoholic beverages

manager can determine and apply the limit for consumption that is one and a half times

the drinking limit specified in Article 3.1.

4. All alcoholic beverages shall be only delivered under the cooperation of relevant

sectors for each field; no extra alcohol beverages are permitted for individuals.

Article 4(Criteria for Alcoholic Beverages Manager) The alcoholic beverages manager shall be

1. the station leader for the research station,

2. the chief scientist from each journey for the ice-breaker, and

3. the chief researcher or senior manager for Dasan Arctic Research Station or for any

outdoor activities.

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Article 5(Responsibilities and Duties of Alcoholic Beverages Manager) The alcoholic

beverages manager shall perform all responsibilities and duties by

1. properly managing and controlling all alcoholic beverages in accordance with the

drinking standards, and

2. measuring the blood alcohol concentration of all participants who carry out tasks on

board and operate inflatable boats, vehicles and other equipment, with the use of a

drunkometer readily available, and exclude those who are determined to have a blood

alcohol level of 0.05%.

3. The alcoholic beverages manager can apply an additional limit for alcohol consumption

regardless of the limits specified in Article 3 if there are any safety concerns.

Article 6(Responsibilities and Duties of Field Workers)

1. All field workers in the polar regions shall comply with the limits for alcohol consumption

specified in this guideline.

2. All field workers in the polar regions shall cooperate with and respond to the instructions

of alcohol beverages manager regarding alcoholic beverage control in an active manner.

Supplementary Provision

Article 1(Entry into Force) This guideline shall enter into force on November 1, 2014.