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Approved Meeting Minutes- Approved at 3/21/2019 SCCC Meeting
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StatewideCitizenCorpsAdvisoryCouncilMeetingJanuary17,2019MeetingMinutes
DESPPHeadquarters,Room3231111CountryClubRoadMiddletown,CT06457
VotingMembersInAttendance:
InPerson:DonDavis(Region3REPT),DonJanelle(CEMA),EricScoville(CCPPlanner),HarleyGraime(Region3REPT),JoelSeverance(Region2REPT),MarkAmatrudo(Co‐Chair),NormaPeterson(Region1REPT),WilliamTurley(DEMHSRegion3),
ViaPhone:JimLarkin(Region4REPT)PaulGibb(Region1REPT)JoannaRogalski(Region5REPT)KatherineMcCormack(CTMRC)
VotingMembersAbsent:JeanDavies(Region2REPT),JohnField(DEMHSRegion2),MichelleDeluca(Region1REPT),MikeCaplet,(DEMHSRegion5),RobertKenny(DEMHSRegion1),VacantCo‐Chair(RegionalCoordinator),Vacant,(DEMHSRegion5),Vacant,(Region4REPT),
QuorumPresent:YesOthersInAttendance(Person/Phone):BobFreeman(HamdenOEM),CorrineRueb(CTDPH),HenryPaszczuk(Region5Office),HenryPaszczuk(Region5),RitaStewart(DEMHSGrants),StephanieMcGuire(DPHMRCRepresentative)
I. CalltoOrder&PledgeofAllegiance(1:30)
II. Opening&PublicComments:
StateEmergencyManagementDirectorintroducedthenewDEMHSDeputyCommissionerReginaY.RushKittlewhobeganthemeetingwithanintroductionandbriefoverviewofherexperience.Directordiscussedtheimpendingwinterstormexpectedfortheweekend.
AmotionmadetoapproveSeptember20,2018MeetingMinutes.MotionmadebyDonDavis,secondedbyHarleyGraime,MotionCarried.
Co‐ChairDeputyChiefMarkAmatrudoannouncedhisplannedretirementfromWiltonFireDepartment.Hewillmaintainhisroleonthiscommitteeforthetimebeing.
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III. DESPP/DEMHSGrantsReport:
RitaStewartprovidedanupdateofgrantsapprovedbytheStrategicPlanningandCommunityPreparednessUnitatDESPP.SheremindedthecommitteethatworkandservicespurchasedthroughCCP(HSGP)fundingmustbepre‐approvedbytheSPCPunit;teamscannotsubmitforworknotpre‐approved.
FinancialReportSeeattachedfinancialreportcompiledbyRitaStewart.ThetotalbudgetforFFY2016is$75,000andFY2017is$85,500.Ifalloftheapprovedprojectscomeinforreimbursementattheinitialamounttheywereapprovedfor,all2016fundswillbeexpendedwitharemainingFY2017balanceof$57,358.46.
Anadditionalallocationof$5,909.00wasapprovedatthemostrecentmeetingoftheHomelandSecurityWorkingGroupforFY2016,theseadditionalfundswillbeincludedinthenextfinancialreport.
AnewdeliverablebasedcompletionreportwillbeupdatedanddisseminatedtothecommitteeatthenextmeetingoftheSCCC.
AmotiontoacceptthereportmadebyDonJanelle,SecondedbyHarleyGraime,motioncarries.
IV. RegionalCouncilUpdates/Reports:Reports provided to the Council at the bi-monthly meeting are now attached to the meeting minutes, a summary of reports received is below. Funding may be tied to the delivery of this report, please be sure to deliver this report.
Report Report Received/Attached to Mins.
DEMHS Region 1 Robert Kenny- DEMHS Region 4 Coordinator Yes No Michelle Deluca- Region 1 REPT Yes No Norma Peterson- Region 1 REPT (MetroCOG) Yes No
DEMHS Region 2 John Field- DEMHS Region 2 Coordinator Yes No Joel Severance- Region 2 REPT (RiverCOG) Yes No Jeanne Davies-Region 2 REPT (RiverCOG) Yes No
DEMHS Region 3 William Turley- DEMHS Region 3 Coordinator
Yes No
Harley Graime- Region 3 REPT (CRCOG) Yes No Don Davis- Region 3 REPT (CRCOG) Yes No
DEMHS Region 4 Mike Caplet, DEMHS Region 4 Coordinator Yes No Vacant Yes No Jim Larkin- Region 4 REPT (NECOG) Yes No
DEMHS Region 5 Tom Vannini- Region 5 Coordinator Yes No Joanna Rogalski- Region 5 REPT (NVCOG) Yes No Paul Gibb- Region 5 REPT (NHCOG) Yes No
CEMA Don Janelle Yes No
Approved Meeting Minutes- Approved at 3/21/2019 SCCC Meeting
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MRC Katherine McCormack Yes No
V. OldBusiness:
AnnualTrainingDay
TheannualCCPtrainingdayhasbeenpushedto2019,oncewepickadatewecanmoveforward.Thenextstepsaretosetupadate;determineandlineuptrainingclasses,andfindalargeenoughvenue.TheFireAcademyandtheStatePoliceTrainingAcademyarebothpossiblelocationsforthistypeoftraining.
SCCCBestPractices
ThepossibilityofcompilinganewslettertemplateforCERTteamsaroundthestatewasdiscussed.Thetemplatecanbedesignedtoincludespaceforlocalteaminformationandstatewideinformation.MRCcurrentlyhasanewsletter.
Anannualtrainingsubcommitteehasbeencreatedinthepast,wewillbediscussingtheformationofothersubcommitteesinthefuture
Backpacks‐InventoryStatus
FollowupwithDEMHStrainingandoperationstodetermineifbackpackshavebeenpurchasedandthecurrentnumbersofbackpacksinstorage.
VI. NewBusiness/Roundtable:
2018AnnualActivityReport‐FormandProcess
Annualactivityreportshavebeensentout.Itwasmentionedthatsometeamsdidnotreceivethisform.EricScovillewillresendthisformtoSCCCmembersfordisseminationtotheirteams.
CERTTeam&MRCUnitContactInformation‐UpdateNeeded
Thisisanongoingprocesswhichispartoftheannualactivityreportingprocess.Furtherinformationandupdateswillbeforthcoming.
MeetingSchedulefor2019
ThecommitteediscussedmovingtheSCCCmeetingtoaquarterlyscheduletobettermirrorotherDEMHSAdvisoryCommitteeworkinggroup/sub‐committeeschedules.Itwasmentionedthatwiththischange,specialmeetingcanbeheldforitemsneedingimmediateattention.AmotionwasmadeinsupportofchangingtoaquarterlymeetingschedulefortheSCCCwithmeetingsinMarch,June,andSeptemberin2019madebyDonJanelleandSecondedbyHarleyGraime,motioncarries.1abstentionbyJoelSeveranceisdulynoted.
Approved Meeting Minutes- Approved at 3/21/2019 SCCC Meeting
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AnupdatetotheSCCCbylawswilloccurafterconsultationwithDEMHSleadershipregardingthismotion.AnyupdateswillbemadeavailableattheMarchmeetingoftheSCCC.
CreationofStandingCommittees–Discussion
Standingcommitteesareallowableunderthecurrentbylaws,nochangeisnecessary.Discussionofcommitteesandleadershipwilloccurinfuturemeetings.
Monthly/QuarterlyTeam/UnitReports‐BestPracticeofConsistentcommunicationwithunit/teammembers.
Topictabledforfuturediscussion
AdditionalDiscussion
Itwasnotedwiththegovernmentshutdown,CERTmanualsareincreasinglydifficulttoobtain.Arethereelectronicversionsofthismanualavailable?Ifnotaretherewaystodisseminatethattothegroup?
VII. Adjournment‐(3:05PM)MotionmadebyJoelSeverance,SecondedbyDonDavis.MotionCarriedunanimously.
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ATTACHEMENTS
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Approved Meeting Minutes- Approved at 3/21/2019 SCCC Meeting
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Approved Meeting Minutes- Approved at 3/21/2019 SCCC Meeting
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Approved Meeting Minutes- Approved at 3/21/2019 SCCC Meeting
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Approved Meeting Minutes- Approved at 3/21/2019 SCCC Meeting