August 2021 Update

Application for Landlord’s approval to carry out alteration works Prior to completing the application form, you are advised to review the relevant Licence to Alter Tenant Guide.

Premises

Applicant

Name

Address

Telephone

Email Address

In what capacity is the applicant acting?

Tenant

Name

Address

Telephone

Email Address

Head Lessee

Name

Address

Telephone

Email Address

If the applicant is not the Head Lessee or their agent, has the Head Lessee been requested to grant their approval for the works?

Yes No

If Yes, has the Head Lessee’s approval been offered? Yes No

Please give a brief description of the proposed alteration works:

August 2021 Update

Please state the cost of work to a builder’s finish (exclusive of VAT and professional fees) £

Please list below the drawings and supporting documentation submitted: (Three full sets of existing and proposed plans, sections and elevations and other relevant supporting information are to be enclosed with the application form):

DECLARATION

I / We hereby apply for the Freeholders’ formal approval for the works described above and in the drawings and supporting documentation enclosed herewith.

The Portman Estate will raise an invoice to cover the application fee (calculated in accordance with the Fee Scale). I note that a further fee may be charged when the application is considered.

Please note that your application will not be considered until the following criteria are met. These are:

1) The application fee is paid.2) Drawings and other supporting information are supplied.3) Application form is completed, submitted and accepted as valid.4) Marsh insurance questionnaire

I / We understand that in the event that approval is granted it will be subject to a number of conditions as the Freeholders may specify.

Signed by: Name/Capacity Date

Return to

lta@portmanestate.co.uk

The Portman Estate 40 Portman Square London W1H 6LT

Telephone: 020 7563 1400 Fax: 020 7563 1401 Website: www.portmanestate.co.uk

Note If you are in any doubt as to the implications of the conditions you are advised to obtain appropriate independent professional advice.

August 2021 Update

The Portman Estate

Tenants’ Applications for Landlord’s Approval for Alteration Works

Application fees are to be calculated in accordance with the attached fee scale and are based upon the cost of works to a builder’s finish (as defined below) exclusive of professional fees and VAT.

However, in the case of basement developments a separate fee of £10,000.00 shall apply.

In the case of alterations to the shop front and signage only a standard fee of £1,800.00 shall apply.

Notes:

1) An invoice will be raised by The Portman Estate requesting payment of the application fee inaccordance with the fee scale and exceptions to the fee scale as stated above.

2) The cost of work to a builder’s finish includes the total cost of works excluding only softfurnishings, carpets and decoration. In the case of retail or office refurbishment and fit-outworks the cost of the works shall include services, fixtures and fittings.

3) The Portman Estate reserves the right to charge additional fees where damage occurs, wherethe works become overly protracted or where the extent/scope changes beyond the‘approved works’.

4) A discretionary fee (to be determined) may apply to certain very simple projects. However,the decision to implement a lower discretionary fee is at the sole discretion of The Estate.

5) Please note that we do not interpolate between fee levels.

6) On certain projects site inspection fees will be charged over and above the application fee.

7) Where the conditions imposed include for the payment of a premium or deposit, then suchcharges will be raised at the point of approval.

THE PORTMAN ESTATE

Schedule of Fees

Licence to Alter Application Fee Scale

Value of Work Up To Application Fee

£10k £1,000 £20K £1,200 £30K £1,400 £40K £1,600 £50K £1,800 £60K £2,000 £70K £2,200 £80K £2,400 £90K £2,600 £100K £3,000 £150K £3,500 £200K £4,000 £250K £4,500 £300K £5,250 £350K £6,000 £400K £6,750 £450K £7,500 £500K £8,250 £750K £9,000 £1M £13,000 £2M £17,000 £3M+ £25,000

The value of works listed relates to the cost of works up to a builder’s finish, excluding fees and VAT.

Additional fees will be charged where matters become overly protracted, or where the scope of works changes or where additional unforeseen site inspections are deemed necessary.

We do not interpolate between fee levels.

In the case of basement developments, a standard fee of £10,000.00 shall apply.

In the case of shop front and signage alterations only a standard fee of £1,800.00 shall apply.

August 2021 Update