Riverside County Flood Control and Water Conservation District Volume II - QAPP Consolidated Monitoring Program October 2017

APPENDIX M:

KISTERS DATA ENTRY PROCEDURES

 

 

 

 

 

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Appendix M – Kisters Data Entry Procedures

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KiWQM Data Entry Procedures

In 2017 the District updating the Districts water quality database with newer technology that will allow staff to be more efficient and create better products in house. The prior database technology was Kisters Hydstra Water Quality Module purchased in the early 1990's. This database will remain at the District to maintain the Hydrologic data (rainfall, stage, flow) within it’s Time Series Module. The Water Quality Module has become outdated with limitations on the amount of parameters certain fields can hold. This module also requires more support from the company to write individual computer programs to make any customizations. This module is being replaced by Kisters Water Quality Module (KiWQM). The migration of all historical data, import and Q/C procedures are being developed at the time of this CMP update. The following is a general procedure for importing data which may be further refined as this database becomes fully integrated.

1. Receive Analytical Data from Laboratory

2. Import Laboratory and Field Data Into Hydstra E.S. Babcock Lab will send "edds" – electronic data excel files, periodically via email. The excel files will be attachments to the email. 2.1 Within KiWQM Explorer mode, select File, Import, Others, Samplings

2.2 Within Configuration tab select correct importer for type of data (Survey 123 data must be imported first as sampling event will be created from this.) 2.3 Click on Import tab and select data file to be uploaded by selecting the box with '…' 2.4 Click 'Read file' button 2.5 Address any errors identified by importer 2.6 Click 'Import data' button to import into KiWQM

3. Run report to check reporting limits and parameter lists. 4. If report identified any errors, send back to Babcock Labs for correction. 5. Input any toxicity data manually to appropriate Sampling event. 6. Run plausibility checks to change status of data to 'Confirmed'.

Appendix M – Kisters Data Entry Procedures

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Hydstra WQ Module Data Entry Procedures

1. Receive Analytical Data from Laboratory

2. Import Laboratory and Field Data Into Hydstra E.S. Babcock Lab will send "edds" – electronic data text files, periodically via email. The text files will be attachments to the email. A sample data file name is given for this example and will be different for each file sent by the lab.

2.1 Match the paper copy of the lab results with the text file from the email. The paper copy

of the lab results will accompany the invoices from the lab. 2.2 Open up the text file and review its format. It should read similar to:

"A5D1827-01 813 BacT Sampling 04/22/2005 14:30 David Ortega 04/22/2005 16:35 Fecal Streptococcus 40 MPN/100 mL 20 SM 9230B 04/22/2005 SAMP"

2.2.1 The first item (A5D1827-01) is the lab number. 2.2.2 The Hydstra station number (813) is next. This number should match the Sample

ID on the Chain of Custody form. 2.2.3 The project name (BACTEE Sampling) should match the Project Name on the

Chain of Custody form. 2.2.4 The date (4/22/05) should match the sample date on the Chain of Custody form. 2.2.5 The time (14:30) should match the sample time on the Chain of Custody form. 2.2.6 The name (David Ortega) should match the name under Sampler Information on

the Chain of Custody form. 2.2.7 The next date (4/22/05) is the date that the samples were received by the lab, and

should match the Chain of Custody form. 2.2.8 The next time (16:35) is the time that the lab received the samples, and should

match the Chain of Custody form. 2.2.9 Fecal Streptococcus refers to the type of lab analysis performed by the lab. 2.2.10 MPN/100 mL refers to the reporting units of the lab results. 2.2.11 SM 9230B refers to the analytical method use by the lab.

2.3 If there is a discrepancy or difference between the paper copy of the lab report and the electronic lab data, please contact Rebekah Guill (951-955-2901), Penny Nanney (951-955-1325), and/or Steve Clark (951-955-1346) at the District and Kayelani Deener Taylor Cariaga (951-653-3351) at the lab.

2.4 Open Q:\NPDES\LABORATORY REPORTS\Babcock Data 04-05 (the reporting year at the end of the filename may be different).

2.5 If there are no discrepancies between the paper copy of the lab report and the electronic lab data, then copy the text file and paste to the file Babcock Data 04-05 in Q:\NPDES\LABORATORY REPORTS. Make a note of the entire text file name, e.g.: A5D1827 FINAL SIMPLE 27 Apr 05 10481.txt

2.6 Log on to the Hydstra database, double click on file: "Programs by Function", double click on file: "Hydstra/WQ – Water Quality", double click on "RFCWQIN – Import WQ Samples from lab". Wait for Window labeled "RFCWQIN – Import WQ Samples from lab" appears. Click "Program" tab, click "Previous run F8". Insert Data File Name: Q:\NPDES\LABORATORY REPORTS\Babcock Data 04-05\.: A5D1827 FINAL SIMPLE 27 Apr 05 10481.txt, Insert Work file name: A5D1827, Insert Date Format: B (for Babcock), click RUN.

Appendix M – Kisters Data Entry Procedures

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2.7 Successful import will produce a page on the HYEXPLORE window. The page will read: Perl – opening input file [Q:\NPDES\LABORATORY REPORTS\Babcock Data 04-05\.: A5D1827]. The next line will read: Perl – Preprocessor read a number lines, wrote same number lines. The following line will read: Summary for Samples.

2.8 Double click on WQWRK – WQ Samples and Results Management. 2.9 Click on work file: A5D1827 to highlight it, then click on OK. 2.10 Click on the Toggle browse/form view tab for each site number listed in the work file.

Check the site number, sample number, collection date and time. Match this information to the Chain of Custody form, Field Data Sheet and the lab results. Perform a check off procedure as you match the information.

2.11 The Lab Sample number should match the Sample number on this page for Dry Weather or Wet Weather sampling (WWR, SMR and SAR). For TMDL samples, the sample number will begin with an S (example: S010205O5A).

2.12 To manually enter in the Field Data, click on RESULTS – Water Quality Results (work area) while in WQWRK Manage.

2.13 Click on the green plus symbol button at the top left to "Add a New Record". 2.14 Enter in a three or four digit numerical variable from Field Data Sheet:

2.14.1 262: CFS, Discharge (Flow) Q 2.14.2 1690: Turbidity (NTU) 2.14.3 1200: Conductivity (S/cm or mS/cm) 2.14.4 1435: Dissolved Oxygen, Field Concentration (mg/L) 2.14.5 1515: ORP (Redox Potential) Field (mV) 2.14.6 1655: Temperature Field (oC) 2.14.7 1660: Temperature Field (oF) 2.14.8 1705: pH, Field 2.14.9 8998: IC/ID sample; Value: 1 = Yes; 0 = No 2.14.10 8999: Visited not Sampled; Value: 1 = Yes; 0 = No 2.14.11 9000: Visited (Sampled); Value: 1 = Wet weather; 0 = Dry weather

2.15 Enter in value and enter in a comment (if needed). 2.16 Double click on WQ Manage – WQ Archive Management 2.17 Highlight a site number that matches with the work file, then click SAMPLES –

Water Quality Samples. 2.18 Click the Options button at the top. 2.19 Click on Import a WQ workfile. 2.20 Click on the Workfile number to import into Archive. 2.21 Successful Archiving will allow you to go to the site number(s) and check the sample

number and results as a double check against the Chain of Custody form, Field Data Sheets and the paper copy of the lab results.