Annual Report 12/13 - SAMU · Annual Report 12/13. 5. ELECTIONS The 2012/2013 elections varied substantially in voter turnout, due to technical difficulties with MacEwan ... per term,

STUDENTS’ ASSOCIATION OF MACEWAN UNIVERSITY

Annual Report 12/13

3

FOUR Intro

SIX Elections

NINE Staff

TEN Services

SIXTEEN Programs

EIGHTEEN Programs & Services Highlights

NINETEEN City Centre Campus

TWENTYONE

TWENTYONE

TWENTYTWO

Centre for the Arts & Communications

MacEwan South Campus

TWENTYFIVE Financial Report

Alberta College Campus

TWENTYTHREE Banner Night

The Students’ Association of MacEwan University (SAMU) is a student-centeric organization governed by students, for students! In short, that means every Mac-Ewan University student is considered part of SAMU. The Students’ Association is its own organization; acting within MacEwan, while maintaining independence from the University. It is an organization serving students, inspired by students.

SAMU is all about balancing work and play. We work for student advocacy and we’re committed to providing services like a reliable Health & Dental plan, the U-Pass, the Student Food Bank, Peer Support and an appeals process for those tough academic situations. We also understand academics aren’t the only part of the uni-versity experience because we still know how to throw great events.

Essentially, we’ve got students’ backs while they work out the hard stuff… like actually studying.

Annual Report 12/13

5

ELECTIONS

The 2012/2013 elections varied substantially in voter turnout, due to technical difficulties with MacEwan University’s survey programs. In order to send a confidential email to the entire student body, SAMU traditionally works with MacEwan University to send election ballots electronically. For the October 2012 Students’ Council elections MacEwan’s system was unresponsive. As a result elections had to be conducted using paper ballots at SAMU polling stations across campuses. Because of the inconvenience of paper ballots, SAMU saw its lowest vot-er turnout, with only 2.7% of eligible voters casting their votes.

The 2013 Executive Committee Elections saw a higher percentage of voters with 13% of eligible voters participating. SAMU worked with MacEwan University, using a survey tool called eXplorance Blue. Going forward SAMU will be investigating new survey methods as to decrease dependen-cy on the University’s technology team.

7

Students’ Council Elections, October 2012

Project Audience: 13858

Responses Received: 379

Response Ratio: 2.7%

Academic Governance Council, October 2012

School of Business, Rebecca Taylor

Arts & Science, Josh Stock

Health & Community Studies, Jenna Heinemann

Students’ Council, 2012-2013

Virgil Cardinal

Joseph Kubelka

Alexander Ma

Cameron McCoy

Logan Robicheau

Dan St. Pierre

Josh Stock

Rebecca Taylor

Harry Ding

Jenna Heinemann

Peter Lee

William Belton

Chief Returning Officer

Matthew Bissett

Executive Committee Elections, March 2013

Project Audience: 13433

Responses Received: 1789

Response Ratio: 13%

U-Pass Referendum, March 2013

Yes - 77%

No - 23%

2012/2013 Executive Committee

President, Jed Johns

Vice-President Academic, Ryan Roth

Vice-President Student Life, Nicole Tupechka

Vice-President Operations & Finance, Kassie Russell

2013/2014 Executive Committee, as elected March 2013

President, Cam McCoy

Vice-President Academic, Ryan Roth

Vice-President Student Life, Nicole Tupechka

Vice-President Operations & Finance, Josh Stock

9

STAFF

General Manager

Thomas McDade

Department of Finance

Director of Finance, Jeremiah Pitts &

Kausar Khanduker

Bookkeeper, Gina Nemet

Administration & Retail Manager, Maria Shin

Governance Director of Advocacy and Political Affairs, Duncan Wajtaszek (April 2013)

Student Governance Advisor, Alan Honey

Governance Assistant, Justine Werklund

Marketing & Communications

Director of Marketing & Communications, Julian Faid

Graphic Design, Dylan Maclean

Communications Manager, Danika McDonald

Art Gallery Curator, Sylvia Douglas

Promotions Coordinator, Kaylan Pepin

Programs, Services & Events

Director of Programs & Services, Events and HR, Julia Morris

Manager of Volunteers & Services (CCC), Michael Glazier

Manager of Events, Craig Berry

Manager of Clubs, Maureen Workman

Coordinators:

Food Bank Coordinator, Henna Baik

Global Projects Coordinator, Ellisha Sharma

ISPP Coordinator, Andre Silva

Peer Support Coordinator, Cina Gross

Safe Walk Coordinator, Tosheena Thompson

Social Wellness Coordinator, Audra Kornicki

Sustainability Coordinator, Catherine Lepak

Clubs Coordinator, Tyler Majeau

Events Assistant, Jennifer Beleshko

Events Assistant, Jessica Meier


Manager of Programs & Services (CFAC), Lindsay Crowe

Office Administrator, Katherine

Office Administrator, Alexandra

Culture & Communicator Coordinator, Stephanie McComb

Lifestyle & Wellbeing Coordinator, Brandon Kelm


Manager of Programs & Services (MSC), Jessica Grayson

Office Administrator, Carrie Kadatz

Office Administrator, Jaime Skidmore

Peer Support Coordinator, Donna Howell

Culture & Community Coordinator, James Cuvilier

Lifestyle & Wellbeing Coordinator, Amanda Nixon


Manager of Programs & Services (ACC), Mara Eggert

Admin and Retail Support, Palak Handa

the griff

Managing Editor, Justin Bell

News Editor, Angela Johnston

Arts Editor, Doug Johnson

Graphics Editor, Dale Boyd

Sports Editor, Doug Yearwood

Features & Opinions Editor, Andrea Normandeau

Copy Editor, Eric Silver

Online Editor, Daren Zommerman

SERVICES With 3328.5 hours of time donated, over 166 dedicated SAMU volunteers and staff helped to deliver award winning programs and services to students. Our 7 unique services, Health & Dental coverage, U-Pass program, and service centers, cater directly to the diverse student population at MacEwan University.

Peer Support

Peer Support is a confidential peer-to-peer counseling service. Here, students can talk about their troubles in a safe environment, while also accessing health resources from across the city, free feminine hygiene products, free pregnancy tests and free condoms.

Stats for 2012/2013

87 students accessed Peer Support

Busiest Months: October, November, March

Most Used Items: Condoms & pregnancy tests

Most Referred: MacEwan University Student Life

department, Food Bank (SAMU & City of Edmonton)

and the Birth Control Centre

Student Food Bank

The Student Food Bank helps subsidize the cost of groceries by providing students with food hampers and gift cards in times of need. Students participate by donating to the Student Food Bank, volunteering or accessing the Food Bank themselves. This service is confidential.

Stats for 2012/2013

316 hampers handed out, across 4 campuses

25% growth from last year

9.7 tonnes of food given out

25 pounds per hamper

5-7 days worth of food per hamper

56 dollars worth of food per hamper

$15,422 dollars donated

1,000 kg of food raised

11

Health & Dental Benefits All full-time students paying SAMU fees are covered under the SAMU Health & Dental plan provided by Gallivan and Associates. Students also have the option of opting out if they have alternative coverage, opting back in, and are able to make claims them-selves online, or using their coverage card.

This year, the Student Benefits office was relocated to the SAM Centre. This made the Benefits office more accessible to students and allowed the previous Benefits Office to be used as SAMU office space. Steps were also taken by SAMU to ensure that students could find information on benefits easily online, saving SAMU coor-dinators and the Gallivan and Associates staff time and effort.

Safe Walk

SAMU Safe Walk is a volunteer-based ser-vice that assists students walking to their car, bus stop, or LRT station, after dark. Working closely with MacEwan University-security, Safe Walk also works to reduce risk, and empower students through self-defense programming.

Stats for 2012/2013

Most walks: To the West Parkade, Corona LRT

Station, residence and residential parking

298 Safe Walks completed this year

740 hours of volunteer time

30 volunteers, trained by MacEwan University

Security

U-Pass

Voted for by students, the U-Pass is a man-datory service that provides each full-time student with discounted transportation during the school year. The U-Pass offers students access to all Edmonton Transit System services, as well as St. Albert Tran-sit and Strathcona County Transit.

Over the course of the year the U-Pass program at MacEwan faced several challenges; the first being a steep increase in cost. President Jed Johns worked in col-laboration with other students’ unions and associations in the city to negotiate a fair price with the City of Edmonton and ETS.

Then, SAMU conducted a referendum, in March 2013, polling all full-time MacEwan University students on their interest in continuing with the mandatory U-Pass program. 77% voted “yes” to continuing with the U-Pass agreement. The referen-dum question detailed the entire U-Pass contract, addressed the fee increments planned over the course of the next four school years, and the stipulations of mov-ing forward with this agreement.

The final increments detailed in the referendum showed that the U-Pass price would increase by $7.50 annually. In the short term, this will bring the cost of the U-Pass from $140.00 per term to $147.50 per term, effective during the 2013/2014 school year.

Emergency Loans

SAMU helps students stay afloat by offering those who are struggling and have nowhere else to turn an emergency no-in-terest loan. For single parents, emergency loans can be particularly useful as student budgets rarely leave wiggle room for unex-pected costs associated with dependents. When the going gets tough for students SAMU is there to help.

13

Breakfast Club

To ensure students have the sustenance they need to start their day, SAMU’s Break-fast Club offers a healthy breakfast for participating students. Held in the SAMU Students’ Lounge, Breakfast Club is a free service, piloting in Fall 2013, that not only provides students with a tasty meal, but also creates opportunities for networking and community building. Research for this program began in 2012/2013 and will continue.

SAM Centre

The SAM Centre is your hub for all SAMU gear, discounted tickets, and printing services. Located right by the City Centre Campus Cafeteria, the SAM Centre also sells student-made gifts, music and art.

The Gray Gallery

The Gray Gallery is SAMU’s student art space, named in honour of the late Dorothy Gray. The Gray Gallery acts as a retreat within the university and a space for the appreciation and sharing of student art work.

the griff

the griff is SAMU’s student paper – made by the students, for the students. If you’re a writer, photographer, or illustrator, why not share your talents while building your portfolio? the griff is distributed to all four campuses and has an audience of roughly 2,500 students.

SAMU Marketplace

The Marketplace site was built to assist students in buying and selling used text-books and linking up with other students to study. It is a safe site for the MacEwan University community and is consistently monitored by SAMU.

15

PROGRAMSGlobal Projects

Global projects celebrates multicultural-ism, while raising awareness towards glob-al needs, issues and diversity. It organizes several activities and events that provide MacEwan University students with insight extending past the North American bubble.

International StudentPartnership Program

The International Student Partnership Program celebrates the growing diversity on campus. We throw welcome parties and plan social events that allow international students to learn about Canadian culture, make friends, and feel comfortable.

Sustainability

SAMU understands that words like sustain-able and “green” get thrown around a lot. Under the vision of Dr. MacEwan, SAMU is committed to doing real work for the envi-ronment through awareness campaigns, speakers and activities.

Social Wellness

The Social Wellness program aims to create a healthy campus culture that edu-cates, motivates, and empowers students to adopt and maintain a healthy lifestyle. Our mission is to provide students with integrated and comprehensive heath and wellness programming to support a healthy and productive post-secondary experience.

Clubs

Housing over 70 clubs, SAMU is com-mitted to helping students connect with their peers through established clubs, or by helping them start a club of their own. Clubs provide a place to explore ideas, advocate for causes, and have fun.

17

PROGRAMS & SERVICES HIGHLIGHTS

Common Ground Week

Common Ground offered students the chance to participate in workshops ranging from sessions on cooking locally sourced food, bicycle commuting, and worm composting. We also offered a range of do-it-yourself projects encouraging students to reuse items and get creative. One do-it-yourself that seemed successful was bath salts with all organic and natural ingredients – all locally sourced.

SAMU gave out resources on sustainable living, recreated an indoor Farmer’s Market (complete with produce, delicious baked goods, and crafts), and offered a Free Store where students could snag clothes, books, and other used goods. SAMU involved many volunteers in this event, and ended the week with an interactive inter-view with George Stroumboulopoulos.

Food Bank Collaboration

This year students enrolled in Business 201 classes were given the task of raising both funds and donations for the Student Food Bank. The results were incredible and as a result, SAMU needed to investigate new storage spaces.

Safe Walk Success

The year previous, Safe Walk had a small number of volunteers, and operated within the limited hours of 6-8 p.m on particular days of the week. This year, Safe Walk was able to operate on a more complete schedule, daily, from 6-11 p.m. There was a great increase in awareness surrounding the service. This was the result of a new Safe Walk logo and additional promotion, as well as, the Safe Walk centre being relo-cated to the main foyer of the building.

19

City Centre Campus

Fall Fest

SAMU decided to take the annual Fall Fest off campus this year. Negotiations with the University, and their catering contracts, meant that students would have to pay higher prices for food and beverages, and the university would profit from these sales, rather than SAMU. To ensure that students saved money, and that funds were returned to students through SAMU’s programs and services, SAMU relocated the two-day music festival to a lot across the street. Bands like The Arkells, Elliott Brood, Said The Whale, Michael Bernard Fitzgerald and Michael Rault played, while students enjoyed food from the Molly’s Eats & The Act food trucks. The festival also included plenty of free give-a-ways, soda and popsicle stands set up by SAMU clubs, and a Molson beer garden. The event went on without incident and student feedback was positive.

The SAMU Speaker Series

The SAMU Speaker Series saw great suc-cess during the 2012/2013 school year. SAMU hosted four speakers: sex therapist and television host, Sue Johanson; Post Secret Founder, Frank Warren; Lieutenant General Romeo Dallaire; and Canadian Icon and broadcast sensation, George Stroumboulopoulos.

SAMU Rebrand

SAMU went through a complete rebrand over the course of the 2012/2013 school year, with the majority of changes occurring over the summer. We felt that the compo-nents of our brand, such as the logo, our website, and presence on campus, needed to be more in line with our mission. Our brand needed to represent and serve our students. Our graphic designer worked to create a clean logo design with several workable variations, while the Director of Marketing & Communications implemented these designs into a cohesive website and overall brand concept. Working with Paperleaf, a web design company in the city, we launched samu.ca in November of 2012. Since then, our web-traffic has been remarkably high and student participation has increased in all facets of our social media.

The new brand was quite well received. The Marketing and Communications department designed 6 specialty t-shirts commemorating previous SAMU brands, giving the line a vintage feel. Additionally we ordered branded footballs, sunglasses, and other swag – going as far as being featured on the Scout Books website for SAMU notebooks we had designed. This cleaner image was completely conceptual-ized and made a reality by our in-house de-signer, and we are happy with the success of this rebrand.

21


Halloween Costume Contest

Centre for the Arts & Communication hosted a costume contest at Halloween. In addition to the winner receiving $150 cash, students were thrilled to receive an 8 X 10 picture of themselves dressed up for free! Brandon Kelm, the Lifestyle and Wellbeing Coordinator, created a unique background for the photos that went with the Hallow-een theme of a “Creepy Carnival.”

Valentine’s Day Singing Telegrams

For Valentine’s Day, staff and faculty were thrilled to purchase a unique valentine for their significant other. Students had the opportunity to give their valentine a singing telegram in collaboration with the music students on campus. CFAC raised money for Adopt-A-Family and the music students enjoyed showcasing their writing and vocal abilities.

Will Play for Food

Last year was the first time SAMU hosted Will Play for Food at CFAC. It made a lot of sense with the larger music program there. Many students were eager to participate and appreciated the opportunity to perform in front of their peers.


Volunteers

One huge success at MacEwan South Campus (MSC) was the volume and quality of volunteers. Over 290 hours of volun-teer time was put in over the course of the school year, through work with SAMU events, and programs and services. Volun-teers at MSC showed initiative, spirit and commitment.

Working for the Greater Good

MSC stepped their game up when it came to social wellness. Over 100 hampers were distributed to MSC students in need through the Student Food Bank Program. 570 Bras were collected at MacEwan South Campus to raise money for Breast Cancer Research during the Bras Across the Bridge city-wide campaign. And 8 free breakfasts were held over the course of the fall and winter semesters which served to feed approximately 400 students nutri-tious meals.

Here Comes the Sun

An annual end of the year celebration, Here Comes the Sun, showcases local bands, while offering students a free lunch and other activities to commemorate the end of the school year. This year over 450 stu-dents attended to mingle and say goodbye to SAMU staff at their campus.


Peer Tutoring program

Launched in January 2013 and still expanding, the Peer Tutoring program at Alberta College Campus (ACC), works to unite students, with the aim to improve their grades and provide learning oppor-tunities outside of the classroom. As ACC has many International Students and students upgrading their grades from high school, this service is highly beneficial. It gives students extra support and moti-vates them to absorb as much knowledge as possible.

Breakfast Club

The first Breakfast Club at ACC started in November, and now is a monthly program which has been quite well received by students. The most attended event was for 135 students. Breakfast Club provides stu-dents with a nutritious meal and introduc-es them to SAMU’s programs and services across campuses.

Midday Music on Campus

Classical music concerts were offered to students in a partnership between the Con-servatory of Music and SAMU. Students were able to bring their lunches to the Muttart Hall, and enjoy the experience of hearing professional musicians performing in a more casual setting, over lunch hour. This concert series was well-received by students and will continue into the next year, with more sponsorship.

23

Banner Night & Student Award Winners

Student of the Year, Jamie Hoffman

Spirit of MacEwan, Kunjan Amin

Club of the Year, Enactus

New Club of the Year, League of Legends

Students’ Councilor of the Year, Rebecca Taylor

Volunteer of the year, Courtney Cliff

Dorothy Gray Award, Brenda Barrett

The Griff Award, Jibril Yassin

ERBS Students’ Association Outstanding Volunteer, Hanna Dyckerhoff

Campus Champions

City Centre Campus, Courtney Cliff

Alberta College Campus, Trina Halloway

MacEwan South Campus, Scott Ariza

Centre for the Arts & Communications, Mike

James

Laurence Décore Awards:

Chris Bacon

Samantha Sperber

Josh Stock

Dan St. Pierre

Ellisha Sharma

Courtney Cliff

25

Students' Association ofGrant MacEwan University

ContentsFor the year ended June 30, 2013

Page

Management's Responsibility

Independent Auditors' Report

Financial Statements

Statement of Financial Position................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................1

Statement of Operations................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................2

Statement of Changes in Net Assets................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................3

Statement of Cash Flows................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................4

Notes to the Financial Statements................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................5

Schedules

Schedule 1 - Schedule of General and Administrative Revenue and Expenses................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................9

Schedule 2 - Schedule of Programs and Services Revenue and Expenses................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................10

Schedule 3 - Schedule of Marketing and Communications Revenue and Expenses................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................11

Schedule 4 - Schedule of Retail Revenue and Expenses................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................12

SAMU Financial Statements

Management's Responsibility

To the Members of the Students' Association of Grant MacEwan University:

Management is responsible for the preparation and presentation of the accompanying financial statements, including responsibility forsignificant accounting judgments and estimates in accordance with Canadian accounting standards for not-for-profit organizations andensuring that all information in the annual report is consistent with the statements. This responsibility includes selecting appropriateaccounting principles and methods, and making decisions affecting the measurement of transactions in which objective judgment isrequired.

In discharging its responsibilities for the integrity and fairness of the financial statements, management designs and maintains thenecessary accounting systems and related internal controls to provide reasonable assurance that transactions are authorized, assetsare safeguarded and financial records are properly maintained to provide reliable information for the preparation of financial statements.

The Executive Committee is composed primarily of Councillors who are neither management nor employees of the Association. TheCommittee is responsible for overseeing management in the performance of its financial reporting responsibilities, and for approving thefinancial information included in the annual report. The Committee fulfils these responsibilities by reviewing the financial informationprepared by management and discussing relevant matters with management and external auditors. The Committee is also responsiblefor recommending the appointment of the Association's external auditors.

MNP LLP is appointed by the members to audit the financial statements and report directly to them; their report follows. The externalauditors have full and free access to, and meet periodically and separately with, both the Committee and management to discuss theiraudit findings.

December 12, 2013

Signed "Jodi Campbell"____ Signed "Kausar Khanduker"______General Manager Director of Finance and Operations

27

Independent Auditors’ Report

To the Members of the Students' Association of Grant MacEwan University:

We have audited the accompanying financial statements of the Students' Association of Grant MacEwan University, which comprisethe statements of financial position as at June 30, 2013, June 30, 2012 and July 1, 2011 and the statements of operations, changes innet assets and cash flows and related schedules for the years ended June 30, 2013 and June 30, 2012, and a summary of significantaccounting policies and other explanatory information.

Management’s Responsibility for the Financial StatementsManagement is responsible for the preparation and fair presentation of these financial statements in accordance with Canadianaccounting standards for not-for-profit organizations, and for such internal control as management determines is necessary to enablethe preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditors' ResponsibilityOur responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordancewith Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan andperform the audits to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. Theprocedures selected depend on the auditors’ judgment, including the assessment of the risks of material misstatement of the financialstatements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to theentity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in thecircumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit alsoincludes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made bymanagement, as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

OpinionIn our opinion, the financial statements present fairly, in all material respects, the financial position of the the Students' Association ofGrant MacEwan University as at June 30, 2013, June 30, 2012 and July 1, 2011 and the results of its operations and its cash flows forthe years ended June 30, 2013 and June 30, 2012 in accordance with Canadian accounting standards for not-for-profit organizations.

Edmonton, Alberta

December 12, 2013 Chartered Accountants

Suite 400, 10104 - 103 Avenue NW, Edmonton, Alberta, T5J 0H8, Phone: (780) 451-4406, 1 (800) 661-7778

Students' Association ofGrant MacEwan UniversityStatement of Financial Position

As at June 30, 2013

July 1

2013 2012 2011(Restated -

Note 11)(Restated -

Note 11)

AssetsCurrent

Cash (Note 4) 439,458 122,973 193,029Marketable securities (Note 4) 6,275,201 5,046,230 3,885,941Accounts receivable 90,209 213,767 103,881Inventory 62,975 20,340 42,127Prepaid expenses and deposits 38,539 23,063 30,677

6,906,382 5,426,373 4,255,655

Capital assets (Note 5) 199,717 272,722 338,414

7,106,099 5,699,095 4,594,069

LiabilitiesCurrent

Accounts payable and accruals 247,792 190,391 169,467Deferred revenue (Note 6) 647,113 623,506 406,106Health and dental reserves 826,074 642,303 953,494Trust liabilities (Note 12) 81,626 40,460 58,868

1,802,605 1,496,660 1,587,935

Net AssetsInvested in capital assets 199,717 272,722 338,414Internally restricted - Building Fund (Note 7) 4,522,409 3,585,508 2,685,354Internally restricted - Contingency Reserve Fund (Note 7) 525,997 361,839 -Unrestricted 55,371 (17,634) (17,634)

5,303,494 4,202,435 3,006,134

7,106,099 5,699,095 4,594,069

Approved on behalf of the Executive Committee

Signed "Cam McCoy" Signed "Josh Stock"President Vice President

Operations and Finance

The accompanying notes are an integral part of these financial statements

1

29


Statement of OperationsFor the year ended June 30, 2013

2013 2012(Restated -

Note 11)

Revenue General and administrative (Schedule 1) 3,474,491 3,230,702

Programs and services (Schedule 2) 219,141 87,206

Marketing and communications (Schedule 3) 87,707 43,160

Retail (Schedule 4) 400,671 414,869

Total revenue 4,182,010 3,775,937

Expenses

General and administrative (Schedule 1) 2,049,748 1,792,772

Programs and services (Schedule 2) 436,037 276,981

Marketing and communications (Schedule 3) 128,305 80,392

Retail (Schedule 4) 349,349 324,055

Total expenses 2,963,439 2,474,200

Excess of revenue over expenses before amortization 1,218,571 1,301,737

Amortization (117,512) (105,436)

Excess of revenue over expenses 1,101,059 1,196,301


2


Statement of Changes in Net AssetsFor the year ended June 30, 2013

Invested incapital assets

BuildingFund

Contingencyreserve Fund

Unrestricted 2013 2012

(Restated -Note 11)

Net assets beginning ofyear, as previously stated

272,722 3,639,454 361,839 (17,634) 4,256,381 3,038,478

Correction of an error(Note 11)

- (53,946) - - (53,946) (32,344)

Net assets, beginning ofyear, as restated

272,722 3,585,508 361,839 (17,634) 4,202,435 3,006,134

Excess of revenue overexpenses

(117,512) - - 1,218,571 1,101,059 1,196,301

Purchase of capitalassets

44,507 - - (44,507) - -

Interfund transfer(Note 7)

- 936,901 164,158 (1,101,059) - -

Net assets, end of year 199,717 4,522,409 525,997 55,371 5,303,494 4,202,435


3

31


Statement of Cash FlowsFor the year ended June 30, 2013


Note 11)

Cash provided by (used for) the following activities Operating activities

Excess of revenues over expenses 1,101,059 1,196,301Amortization 117,512 105,437

1,218,571 1,301,738Changes in working capital accounts

Accounts receivable 123,558 (109,886)Inventory (42,635) 21,787Prepaid expenses and deposits (15,476) 7,614Accounts payable and accruals 57,401 20,924Deferred revenue 23,607 217,400Health and dental reserves 183,771 (311,191)Trust liabilities 41,166 (18,408)

1,589,963 1,129,978

Investing activities Purchase of capital assets (44,507) (39,745)Purchases of marketable securities (1,228,971) (1,160,289)

(1,273,478) (1,200,034)

Increase (decrease) in cash resources

316,485 (70,056)

Cash resources, beginning of year 122,973 193,029

Cash resources, end of year 439,458 122,973


4


Notes to the Financial StatementsFor the year ended June 30, 2013

1. Nature of operations

The Students’ Association of Grant MacEwan University (the "Association”) is a non-profit organization incorporated underthe Post Secondary Learning Act (Alberta) without share capital. The goals of the Association are to provide opportunitiesthat advance student success through advocacy and support services. The Association is exempt from income taxes. Asthe Association's revenues are derived from the MacEwan University (the "University") student body, it is economicallydependent upon the University.

2. Impact of adopting accounting standards for not-for-profit organizations

These are the Association’s first financial statements prepared in accordance with Canadian accounting standards for not-for-profit organizations (ASNPO). The accounting policies in Note 3 have been applied in preparing the financial statementsfor the year ended June 30, 2013, the comparative information for the year ended June 30, 2012, and the opening ASNPObalance sheet as at July 1, 2011 (the Association’s date of transition to ASNPO).

The transition to ASNPO has not affected the statement of financial position, statement of operations, statement of changesin net assets, or statement of cash flows previously reported under Canadian generally accepted accounting principles(GAAP).

3. Significant accounting policies

The financial statements have been prepared in accordance with Canadian accounting standards for not-for-profitorganizations as issued by the Accounting Standards Board in Canada and include the following significant accountingpolicies:

Revenue recognition

The Association follows the deferral method of accounting for contributions. Restricted contributions are recognized asrevenue in the year in which the related expenses are incurred. Unrestricted contributions are recognized as revenue whenreceived or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured.Student fees collected are recognized evenly over the university year. Fees that relate to the portion of the university yearthat occurs subsequent to the Association's year end are recorded as deferred student fees. Revenue from programs andservices are recognized as services are performed and collection is reasonably assured. Revenue from marketing andcommunications and retail sales are recognized at the time of the sale.

Cash and cash equivalents

Cash includes balances with banks and marketable securities with maturities of three months or less.

Marketable securities

Marketable securities with prices quoted in an active market are measured at fair value while those that are not quoted in anactive market are measured at cost less impairment. Changes in fair value are recorded immediately in the excess ofrevenue over expenses.

Inventory

Inventory is valued at the lower of cost and net realizable value. Cost is determined by the first in, first out method. Netrealizable value is the estimated selling price in the ordinary course of business, less selling costs.

Capital assets

Purchased capital assets are recorded at cost.

Amortization is provided using the straight-line method at rates intended to amortize the cost of assets over their estimateduseful lives.

RateComputer equipment 3 yearsEquipment 5 years

5

33



Health and dental reserves

The health and dental group insurance plan portion of the student fee is accounted for as a liability when it is collected.Fees remitted to the insurer on a monthly basis are recorded as a reduction of the liability. Where student fees collectedexceed monthly premiums paid to the insurer during the year, the surplus is retained as health and dental reserves andused to pay for future deficits that may occur from year to year.

Contributed materials and services

The Association does not record the value of donated items and services, such as the provision of space used by theAssociation's offices, because of the difficulty in determining their fair market value.

Measurement uncertainty

The preparation of financial statements in conformity with Canadian accounting standards for not-for-profit organizationsrequires management to make estimates and assumptions that affect the reported amounts of assets and liabilities anddisclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenueover expenses during the reporting period.

Accounts receivable are stated after evaluation as to their collectability and an appropriate allowance for doubtful accountsis provided where considered necessary. Provisions are made for slow moving and obsolete inventory. Amortization isbased on the estimated useful lives of capital assets.

These estimates and assumptions are reviewed periodically and, as adjustments become necessary they are reported inexcess of revenue over expenses in the periods in which they become known.

4. Restricted cash

The Association holds funds in the amount of $181,546 (2012 - $124,502), the use of which is restricted by various studentclubs or programs. Of this total, $78,249 (2012 - $36,889) is included as part of cash and the remainder is included as partof marketable securities. The use of these funds must be approved by the individual student club or program and meetguidelines established by the individual organization raising the funds, while adhering to the bylaws and policies of theAssociation.

5. Capital assets

2013Accumulated Net book

Cost amortization value

Computer equipment 89,336 64,943 24,393Equipment 580,460 405,136 175,324

669,796 470,079 199,717

2012Accumulated Net book

Cost amortization value

Computer equipment 75,452 50,514 24,938Equipment 549,837 302,053 247,784

625,289 352,567 272,722

6



6. Deferred revenue

Deferred revenue consists of the following:2013 2012

(Restated -Note 11)

Student fees 547,193 539,464Student refugee program 40,017 43,616Adopt-a-Family 19,095 14,276Food bank 21,132 12,448MacEwan University Foundation 7,700 2,576Global Education fund 6,009 5,159The Faculty Association of Grant MacEwan University 4,500 4,500The Space Project 1,467 1,467

647,113 623,506

7. Internally restricted net assets

Students' Council Policy 27 requires that a Building Fund be maintained for future capital development of the Association.Specifically, funds are being maintained for the construction of new student association facilities. Association Policyrequires that 10% of student fees, excluding secondary student membership fees, be restricted for the Building Fund eachyear. In addition, any excess revenue over expenses at year end will also be allocated to the Building Fund. Anyexpenditure of funds from the Building Fund must be approved by a Special Resolution of Students' Council, uponrecommendation by the Finance Committee.

Beginning in Fiscal 2012/2013 Students' Council Policy 37 requires that a Contingency Reserve Fund be maintained forfuture operations during periods of financial distress. Association Policy requires that 5% of revenue earned from theStudents' Association fee is allocated to the fund until the maximum is reached and maintained. The maximum amount is25% of the prior year's budgeted operating expenses. If however, the budgeted operating expenses should decrease fromthe prior year, then the maximum amount shall remain unchanged. Contingency Reserve Fund expenditures can only bereleased for use upon unanimous approval from the Executive Committee, along with approval from the Students' Council.If the maximum amount has been reached, any excess shall be allocated to the Building Fund. The Association has electedto allocate $164,158 (2012 - $361,839) to the Contingency Reserve Fund in the current year.

8. Related party transactions

MacEwan University provides substantial office space, janitorial, security and IT services to the Association. These have notbeen included in the financial statements as it is not within the constraints of cost and timeliness to determine the the fairmarket value of these services.

7

35



9. Financial instruments

The Association, as part of its operations, carries a number of financial instruments. It is management's opinion that theAssociation is not exposed to significant interest, currency, credit, liquidity or other price risks arising from these financialinstruments except as otherwise disclosed.

Interest rate risk

Interest rate risk is the risk that the value of a financial instrument might be adversely affected by a change in the interestrates. Changes in market interest rates may have an effect on the cash flows associated with some financial assets andliabilities, known as cash flow risk, and on the fair value of other financial assets or liabilities, known as price risk.

The Association is exposed to interest rate cash flow risk with respect to marketable securities, all of which are invested inmoney market funds. The funds bear interest at rates that fluctuate with market rates.

Credit risk

The Association is exposed to credit risk through its accounts receivable, which is due from Grant MacEwan University,advertising customers, and members of the student body. This credit risk exposure is limited, due to the majority of thereceivables being due from Grant MacEwan University.

10. Comparative figures

Certain comparative figures have been reclassified to conform with current year presentation.

11. Correction of an error

During the year the Association determined that student fee deferred revenue was understated by $53,946 at June 30, 2012and understated by $32,344 at June 30, 2011. The retroactive application of this correction of an error has resulted in anincrease in deferred revenue of $53,946 at June 30, 2012, and increased in deferred revenue of $32,344 at June 30, 2011,and a decrease in student fee revenue of $21,602 for the year ended June 30, 2012.

12. Trust liabilities

Trust liabilities are cash deposits held on behalf of student clubs. These cash receipts are treated as liabilities of theAssociation and are extinguished when cash is used for club purposes.

8


Schedule 1 - Schedule of General and Administrative Revenue and ExpensesFor the year ended June 30, 2013


Note 11)

RevenueStudent fees 3,275,429 3,030,203Contributions for MacEwan University Foundation 100,000 100,000Interest 79,011 79,625Other 20,051 20,874

3,474,491 3,230,702

ExpensesSalaries and benefits 1,515,355 1,388,652Professional fees 166,102 61,691Donation to MacEwan University Foundation 100,000 100,000Executive projects 35,201 23,230Bad debts (recovery) 34,139 (8,999)Office 33,020 34,646Student governance 31,512 28,362Staff conferences and retreats 24,549 31,219Donations and gifts 15,779 7,614Scholarships 15,441 15,500Students' Council 15,096 27,877Goods and service tax 12,557 9,010Club grants and promotion 9,983 17,020Telephone 9,213 11,251Insurance 9,003 11,531Office leases 5,700 9,260Memberships 5,644 9,931Repairs and maintenance 3,626 142Interest and bank charges 3,105 8,144Travel and parking 2,794 2,644Food and catering 1,929 4,047

2,049,748 1,792,772

Excess of revenue over expenses 1,424,743 1,437,930

9

37


Schedule 2 - Schedule of Programs and Services Revenue and ExpensesFor the year ended June 30, 2013

2013 2012

RevenueStudent refugee 106,136 34,652Global education 34,170 20,295Events 38,787 5,575Event rental space 25,410 14,950Food bank 8,589 -Event sponsorship 2,952 9,000Other 1,638 905Adopt-a-Family 800 1,400Fundraising and sponsorships 659 -Project Hope - 429

219,141 87,206

ExpensesStudent refugee 106,136 34,652Awards night 73,467 73,053Speaker services 58,469 18,177Other programs and services 55,747 43,714Global education 34,170 20,295All campus new programming 19,014 9,216South campus 18,902 20,976Performances 16,313 22,833Volunteer appreciation 14,192 9,967Centre for the arts 10,347 12,409Food bank 8,589 -Events 6,722 -Alberta College 6,409 3,888Adopt a painting 4,165 1,618Coordination training and development 1,474 1,611Supplies 1,121 3,172Adopt-a-Family 800 1,400

436,037 276,981

Deficiency of revenue over expenses (216,896) (189,775)

10


Schedule 3 - Schedule of Marketing and Communications Revenue and ExpensesFor the year ended June 30, 2013

2013 2012

Revenuethe griff advertising 49,075 26,341Handbook advertising 37,334 16,735Printing 1,298 34Miscellaneous - 50

87,707 43,160

Expensesthe griff 44,398 33,345Students' Association promotion 33,061 18,902Handbook 29,529 24,547SAMU Designated 11,774 -Plotter supplies 6,568 2,119Consulting 1,650 -Google apps 669 -Equipment and software 656 1,479

128,305 80,392

Deficiency of revenue over expenses (40,598) (37,232)

11

39


Schedule 4 - Schedule of Retail Revenue and ExpensesFor the year ended June 30, 2013

2013 2012

RevenueETS passes 230,787 243,228Other 64,356 43,129Sporting events 46,759 70,830Movie tickets 25,190 26,777Table bookings 20,033 14,186Entertainment passes 7,894 10,413Students' Association wear and promotional items 4,692 4,023Consignment items 960 2,283

400,671 414,869

ExpensesETS passes 252,106 225,314Sport tickets 35,182 42,519Movie tickets 24,323 23,210Prepaid phone card 16,261 13,002Students' Association wear and promotional items 8,068 3,879Entertainment passes 6,418 8,043Merchant fees 4,354 4,571Student price card 2,637 3,517

349,349 324,055

Excess of revenue over expenses 51,322 90,814

12

Documents

Annual Report 12/13 - SAMU · Annual Report 12/13. 5. ELECTIONS The 2012/2013 elections varied substantially in voter turnout, due to technical difficulties with MacEwan ... per term,