West Market

At Reston Town Center

Annual MeetingWest Market Community Association

October 21, 2010

West Market

At Reston Town Center

Meeting Agenda

• Recognizing Community Volunteers

• Annual Report: State of the (West) Market

• Election of New Board Members

• Approval of the 2009 Minutes

• Open Forum

West Market

At Reston Town Center

Community Volunteersand Staff

West Market

At Reston Town Center

2010 Board of Directors

• Robert Goudie, President

• Nancy Truax, VP Administration

• Frank Ritzenberg, VP Operations

• Scott Buttrick, Secretary

• David Wiseman, Treasurer

• Mary Hagan, Director

• Bob Etheredge, Director

West Market

At Reston Town Center West Market Committees/Organizations

Committees/Organization

Activities

Budget

Community Clean Up

Covenants

Landscaping

Pet

RTCA

ARCH

WATCH

Chair

Tom Mulkerin

David Wiseman

David Adamusko

Rosemary Carradini

Frank Ritzenberg

Alyson Rod

Robert Goudie

Robert Goudie

All are members

West Market

At Reston Town Center

Special Mention

• Greg Vickers moved; terrific leadership on Community Clean Up

• Grace Yakubisin for her contributions as Kids Activities Chair

• David Adamusko for volunteering to help repair the Clubhouse sign

West Market

At Reston Town Center

Service First Management

• Rose Bailey, Property Manager• Karen Fegani, On-Site Manager• Work at the direction of the Board

– Handle community accounting, invoice processing, and on-site management

– Contact for renting club house and addressing community concerns

– Primary liaison with vendors– Gatekeeper on covenants enforcement

West Market

At Reston Town Center

Annual Report:

State of the (West) Market

West Market

At Reston Town Center

Club House Renovation

• On time– Save snow weather delays

• Under budget– +/- $30K

• Virtually no impact to assessments– $250K set aside in R&R Reserve– Already built into assessment– No special assessment

West Market

At Reston Town Center

Renovation (cont’d)

• Product of major community outreach and input:

– Email blasts

– Newsletter outreach

– Two community forums in ’09

• Special thanks to Nancy Winings and all those listed on the self-guided tour card

West Market

At Reston Town Center

Principal Improvements

• Main Hall– hardwood floor, new furniture and décor

• Side Room– open architecture, closets, new furniture/lighting

• Kitchen– Stainless appliances, granite tops, new tile

• On-Site Manager’s office– new look and location (adjacent foyer)

• Gym– Jones and Cable Cross Machines with new 10x10 space

• Outside– new grill, patio furniture, and handicapped pool entry

West Market

At Reston Town Center

West Market

At Reston Town Center

West Market

At Reston Town Center

West Market

At Reston Town Center

West Market

At Reston Town Center

West Market

At Reston Town Center

New 24/7 Policy

• Resident use 24/7 when not reserved– Reserved @ 10 times a month

• Grill up to 11 p.m. on unreserved days

• Check calendar on the new web site– http://www.westmarket.net/calendar.asp

• Note surveillance cameras– NOT security cameras

West Market

At Reston Town Center

New Policy (cont’d)

• Can create West Market Clubs– Garden and Yoga so far– Cards? Biking? Book? Happy Hour?

Cooking? Up to you

• Advantage: reserve with no rental fee– WM members only with events principally

attended by WM residents– Chair responsible for policy compliance

West Market

At Reston Town Center

The Big Snow(s)

• Generally happy with performance

• Key lessons:– Importance of e-mail communication– Park Place corners– ID’d new areas to put large snowfalls– Map of hydrants and culverts – New: Clear street parking before plowing

West Market

At Reston Town Center

Budget Impact

• Exceeded snow removal budget by $60K

• But end year with only +/- $10K deficit– Saved $20K in landscaping costs

• Landscaping Committee to prepare 5-year capital plan to better plan that account going forward

– Significant savings on bad debt, web operation, electrical costs, and general repairs

– Mid-year insurance premium reduction

• Handle with ’09 surplus

West Market

At Reston Town Center

2010-11 Budget

• 3% assessment decrease: $113 to $110/month. How?– $15K reduction in trash removal contract– Reduced insurance premiums– Web hosting budget reduced– Newsletter via postcard notice

• Structural savings passed onto residents

• Other operational items remain essentially at or above 2010 costs, so no reduction in service levels

West Market

At Reston Town Center

’10-’11 Reserves

• Operating Reserve: no change– $72K, @12% of total expenses

• CIR: no assessment revenue used– Projected balance of +/- $35K

• Repair and Replacement Reserve– Increased contribution by 3% independent study

recommends– Remains above 100% funding level per study– Clubhouse reno already built into $110 assessment

West Market

At Reston Town Center

Building “Community”

• Moving to more themed events and away from Happy Hours (latter as club?):– Spring/Fall yard sales – Children’s egg hunt– Summer Party– Oktoberfest– Children’s Halloween Party (Oct. 30 5-7pm)– Children’s Holiday Party (Dec. 4 3-5pm)– Adult Holiday Party (Dec. 4 6-9pm)– Super Bowl Party (Feb. 5)

West Market

At Reston Town Center

Building “Community” (cont’d)• Clubhouse Grand Reopening event

– special thanks to Theresa Goudie and our neighbors who donated: Santini’s, Clyde’s, Uno’s, Mon Ami Gabi, Mama Lucia’s, Uncle Julio’s, and The Wine Cabinet

• Partnered with Midtown on wine tasting– Special thanks to Tom Mulkerin, Theresa Goudie,

Brian Lester of Midtown, and Market St. Cellars – Look to do more of these partnering events

• Second doggie pool party– Special thanks to Janet Poteet

West Market

At Reston Town Center

Pond/Drilling

• RTCA taking over pond– First must dredge; probably December– May need to cut some vegetation at rip rap

• Water main project– WM easement granted for $5K– Expected to last 2+ years– No drilling at night; no using the

neighborhood for trucks

West Market

At Reston Town Center

Appeal for E-mail Addresses

• Management keeps strictly confidential– Neither Board members nor outsiders get access

• Important communication tool– Newsletter only quarterly

• Use e-mail for:– Snow removal updates; clear street parking– Augment newsletter (e.g., parking stickers, garage sales,

reminders on calendared events, street cleaning, etc.)– WATCH and other community notices – Emergencies

West Market

At Reston Town Center

State of the (West) Market:

• $3 assessment reduction following Clubhouse reno and Big Snows, and kept:– Operations strong– Reserves strong

• Invested in our future with the renovation– Already built into the new $110 assessment

• Will develop 5-year landscaping plan in 2011

• Continuing sensible covenants and parking enforcement

West Market

At Reston Town Center

Election of New Board Members

West Market

At Reston Town Center

Three Open Seats

• Two-year terms• If more than 3 candidates:

– All candidates allowed to make brief remarks– Then we’ll vote for up to 3 people– Any ballot with more than 3 names checked or

written will be invalid – SFMC will count; two residents to monitor/help

with the count

• If 3 or less, move by acclamation– Board will appoint any vacancies

West Market

At Reston Town Center

Candidates

• Announced candidates:

• David Wiseman

• Nancy Truax

• Frank Ritzenberg

• Any other nominations from floor?

West Market

At Reston Town Center Candidates:Vote For Up To 3

David Wiseman

Nancy Truax

Frank Ritzenberg

West Market

At Reston Town Center

Approval of the 2009 Minutes

West Market

At Reston Town Center

Open Forum

West Market

At Reston Town Center

West Market

At Reston Town Center

Thank you for coming

Annual MeetingWest Market Community Association

October 21, 2010