Class Presidents Association Meeting

1

Class Presidents AssociationClass Presidents Association MeetingMeeting

Class Officers Class Officers WeekendWeekendSeptember 20, 2008September 20, 2008

2

AgendaAgenda Opening RemarksOpening Remarks Presidents Association officer electionPresidents Association officer election Update from David Spalding ‘76Update from David Spalding ‘76 CAR overview and best practicesCAR overview and best practices Healthy Class MetricsHealthy Class Metrics Presidents of the YearPresidents of the Year Update from Alumni Council Honorary Degree Update from Alumni Council Honorary Degree

CommitteeCommittee LogisticsLogistics

3

Opening Remarks Opening Remarks

Introductions:Introductions: Ellie Loughlin and Laura Mattson ‘89sEllie Loughlin and Laura Mattson ‘89s Mike McClintock ‘80Mike McClintock ‘80 David Spalding ‘76David Spalding ‘76 Patsy Fisher ‘81Patsy Fisher ‘81 Rex Morey ‘99Rex Morey ‘99 Jennifer CaseyJennifer Casey

4

Election of OfficersElection of Officers

President: President: Mike McClintock ‘82Mike McClintock ‘82

Vice President: Vice President: Ken Johansen ‘60Ken Johansen ‘60

5

Update from David Spalding Update from David Spalding ‘76‘76

Review of ‘07-’08 and a look forwardReview of ‘07-’08 and a look forward

6

CAR OverviewCAR Overview

Older classes are strong, while younger Older classes are strong, while younger classes need growth (dues, DCF)classes need growth (dues, DCF)

Strongest classes work hard and Strongest classes work hard and communicate oftencommunicate often

Student involvement drives successful eventsStudent involvement drives successful events

On-line elections work wellOn-line elections work well

Key PointsKey Points

7

CAR OverviewCAR Overview

Finding a talented, dedicated Finding a talented, dedicated webmasterwebmaster

Acquiring and maintaining email Acquiring and maintaining email addressesaddresses

Managing officers who don’t performManaging officers who don’t perform

Collecting dues (younger classes)Collecting dues (younger classes)

Main ChallengesMain Challenges

8

CAR Best PracticesCAR Best Practices

Include input from studentsInclude input from students

Use surveymonkey.com, which is easy and Use surveymonkey.com, which is easy and impactful for selecting an AC rep, for getting impactful for selecting an AC rep, for getting classmate input and for recruiting volunteersclassmate input and for recruiting volunteers

Use Freeconferencecall.com for regular meetingsUse Freeconferencecall.com for regular meetings

Create separate listservs to tailor interest levelsCreate separate listservs to tailor interest levels

Promote a mission statement or a themePromote a mission statement or a theme

Communication ToolsCommunication Tools

9


Getting it doneGetting it done Use guest writersUse guest writers Select co-editorsSelect co-editors Send out mini electronic versions (no formatting required)Send out mini electronic versions (no formatting required) Reach out to classmates rather than waiting for inputReach out to classmates rather than waiting for input

Distribution OptionsDistribution Options Email an e-version or link to a website (timely, no space Email an e-version or link to a website (timely, no space

restriction)restriction)

Possible TopicsPossible Topics Include student inputInclude student input Reach out to everyone with name starting with “A”Reach out to everyone with name starting with “A” Select an issue for discussionSelect an issue for discussion

NewslettersNewsletters

10


Involve students at every opportunityInvolve students at every opportunity

Plan 30th, 70th birthday partiesPlan 30th, 70th birthday parties

Plan 87th day of the year celebrations across the Plan 87th day of the year celebrations across the countrycountry

Combine officer meetings with mini reunionsCombine officer meetings with mini reunions

Co-sponsor events in smaller regions (‘97-’99)Co-sponsor events in smaller regions (‘97-’99)

Mini ReunionsMini Reunions

11


Keep content current with linksKeep content current with links Daily D headlines, web cam on the GreenDaily D headlines, web cam on the Green Personal sites - trips, baby news, weddingsPersonal sites - trips, baby news, weddings

Split listserv and content responsibilitiesSplit listserv and content responsibilities

Use Facebook to link classmatesUse Facebook to link classmates

Use Google Groups or InCircle for class discussionsUse Google Groups or InCircle for class discussions

Send a postcard via snail mail to request email addressesSend a postcard via snail mail to request email addresses

Request email addresses on the website and include the URL Request email addresses on the website and include the URL on all class correspondenceon all class correspondence

WebsitesWebsites

12


Engage your EC in finding new ways to focus on studentsEngage your EC in finding new ways to focus on students

Invite students, parents or recent grads to a mini reunionInvite students, parents or recent grads to a mini reunion

Include input from students in a newsletter, dues letter or letter from Include input from students in a newsletter, dues letter or letter from the presidentthe president

Highlight a student on your website (class project section or Highlight a student on your website (class project section or elsewhere)elsewhere)

Select and focus on class projects that involve studentsSelect and focus on class projects that involve students

Promote the TASTE program Promote the TASTE program

Promote Class Connections when applicablePromote Class Connections when applicable

Encourage classmates to do alumni admissions interviewsEncourage classmates to do alumni admissions interviews

Connecting with studentsConnecting with students

13


Include challenges in CAR - great learning Include challenges in CAR - great learning opportunityopportunity

Consider doing an on-line vote or pollConsider doing an on-line vote or poll

Add student involvement to goalsAdd student involvement to goals

Suggestions for ‘08-’09Suggestions for ‘08-’09

14


Share your ideas and challengesShare your ideas and challenges

Open ForumOpen Forum

15

Healthy Class MetricsHealthy Class Metrics

Project Goal: to identify whether a class meets Project Goal: to identify whether a class meets expectations or needs additional supportexpectations or needs additional support

Project UsesProject Uses For Alumni Relations and Class Officers Association: focus For Alumni Relations and Class Officers Association: focus

assistance to classes that fall below standard levels assistance to classes that fall below standard levels For Class Presidents: set class goals, benchmark class For Class Presidents: set class goals, benchmark class

performance and clarify expectations for officers performance and clarify expectations for officers

Intuitive approach taken to identify key factors Intuitive approach taken to identify key factors

Performance levels derived from CARsPerformance levels derived from CARs

Fluid process that will change over time Fluid process that will change over time

16

Healthy Class MetricsHealthy Class Metrics Key Factor Meets Expectations: (Yes/No or #/year) CAR filed on time Yes Financial Report filed on time

Yes

Dues participation 40%+ classes > ’90 will need help DCF participation 40%+ classes > ’95 will need help Columns in alumni magazine

6

Newsletters 3 Mini-reunions 2 (10+ classmates) Web site updated 4 Communication with Class Officers

6 meeting, conference call, or email

Class communication 1 class meeting, email or letter Class goals/mission communicated

Yes

Officers at COW 3 Active Class Project Yes younger classes: explore low-cost options

17


‘‘40s continue to impress40s continue to impress ‘‘50s and ‘60s are the gold standard50s and ‘60s are the gold standard

Regular meetings, minis (2-3) and newsletters (3-4)Regular meetings, minis (2-3) and newsletters (3-4) Dues % in the 50 and 60s and DCF % in the 60s Dues % in the 50 and 60s and DCF % in the 60s

Some ‘70s are very strong, but 4 didn’t file CARsSome ‘70s are very strong, but 4 didn’t file CARs % Dues in the 30 and 40s% Dues in the 30 and 40s Some have great COW attendance, minis, etc, while Some have great COW attendance, minis, etc, while

some have nonesome have none ‘‘80s are solid 80s are solid

Need 3 newsletters vs. 2 and could boost both dues and Need 3 newsletters vs. 2 and could boost both dues and DCF participation 10 pts each to be come closer to older DCF participation 10 pts each to be come closer to older classesclasses

How are we doing?How are we doing?‘‘07-’08 Performance Overview by Decade07-’08 Performance Overview by Decade

18


‘‘90s are improving, with room for growth90s are improving, with room for growth 4+ meetings, good COW attendance4+ meetings, good COW attendance Dues % in the 20s and 30s, Dues % in the 20s and 30s, DCF % in the 30s and 40sDCF % in the 30s and 40s

‘‘00s have great strengths, but need 00s have great strengths, but need supportsupport Fantastic mini reunions Fantastic mini reunions Newsletters output varied from 0-3 Newsletters output varied from 0-3 Need dues help (7-23%) Need dues help (7-23%)

‘‘07-’08 Performance Overview by Decade07-’08 Performance Overview by Decade

19


Boost ‘90s and ‘00s dues participationBoost ‘90s and ‘00s dues participation Encourage 3+ newsletters from ‘80s, ‘90s and 00sEncourage 3+ newsletters from ‘80s, ‘90s and 00s Re-engage some of the ‘70s classesRe-engage some of the ‘70s classes Encourage continued ‘00 success with mini reunionsEncourage continued ‘00 success with mini reunions Follow ‘50s exampleFollow ‘50s example

Build bonds with students and instill in undergrads their obligation Build bonds with students and instill in undergrads their obligation to ensure that the quality of the Dartmouth experience is to ensure that the quality of the Dartmouth experience is continued to future generationscontinued to future generations

Communicate the metrics to all officers and set goals accordinglyCommunicate the metrics to all officers and set goals accordingly Compare progress toward benchmarks during the yearCompare progress toward benchmarks during the year

Focus for ‘08-Focus for ‘08-0909

Class PresidentsClass Presidents

Class Officers AssociationClass Officers Association

20


Boosting dues participationBoosting dues participation

Re-engaging classes who are MIARe-engaging classes who are MIA

Discussion: Suggestions for Supporting Discussion: Suggestions for Supporting ClassesClasses

21

Presidents of the YearPresidents of the Year

25 years out and less25 years out and less

25 years out and more25 years out and more

THANKS TO EVERYONE FOR YOUR HARD WORK!!!!THANKS TO EVERYONE FOR YOUR HARD WORK!!!!

22

Update from the Alumni Update from the Alumni CouncilCouncil

John Manaras - Honorary Degree CommitteeJohn Manaras - Honorary Degree Committee

23

LogisticsLogistics

Multifunctional Meeting next - Class ProjectsMultifunctional Meeting next - Class Projects 11:15 Admissions11:15 Admissions LunchLunch 2:15 Spotlight on Students - a must!2:15 Spotlight on Students - a must! 2-5 Reunion Chairs Orientation2-5 Reunion Chairs Orientation

Documents

Class Presidents Association Meeting