Reporting Frequency: The Grants Officer, after coordination
with the DOC operating unit, shall prescribe the frequency with
which the performance reports shall be submitted. Performance
reports shall not be required more frequently than quarterly or
less frequently than annually. Required to submit report no later
than 30 days after the required reporting period and 90 calendar
days for annual or final reports.
Slide 4
Comparison of actual accomplishments with the goals and
objectives established in the approved application. Whenever
appropriate and the output of programs or projects can be readily
quantified, such quantitative data should be related to cost data
for computation of unit costs. Reasons why established goals were
not met, if applicable. Other pertinent information including,
analysis and explanation of cost deviation or budget costs.
Recipients shall immediately notify the DOC operating unit of
developments that have a significant impact on the award-supported
activities. For example, notification of any problems, delays or
adverse conditions preventing the objectives of the award
Slide 5
Ensure reports are received on time Review reports Provide
feedback and follow up on problems Verify that the recipient:
Provides sufficient information; and Is making adequate
progress
Slide 6
Research Grants Require different reporting than other grant
types, a Research Performance Progress Report (RPPR) format was
developed to meet those needs. The RPPR resulted from an initiative
of the Research Business Models (RBM) Subcommittee of the Committee
on Science (COS), a committee of the National Science and
Technology Council (NSTC) A need was identified to create
consistent reporting among all Federal Agencies. Grants Online is
working to implement this action by 2015.
Slide 7
Each DOC award shall require recipients to use the SF-425 Full
Report or SF-425A Cash Flow Report to report the status of funding.
Reporting Frequency: The DOC shall determine the frequency of the
submission of the Financial Status Report for each project or
program, taking into consideration the size and complexity. The
report should be submitted biannually for periods October-March and
April-September. Required to submit report no later than 30 days
after the required reporting period and 90 calendar days for annual
or final reports.
Slide 8
Evaluate for the following: Recipients are expending funds at
an appropriate rate and that matching requirements are being met.
Federal disbursements are comparable with the period covered by
requests for payment. Recipients are not maintaining excess cash on
hand. Reports submitted by the recipient agree with DOC accounting
records of disbursements. Reports contain information on indirect
costs and program income if included in original budget. Reports
are completed correctly.
Slide 9
The FFATA Subaward Reporting System (FSRS) is the reporting
tool where: the prime recipients are required to report subawards;
the prime contract reports subcontracts and executive compensation
data. The FFATA is government-wide for both contracts (procurement)
and grants.
Slide 10
The prime recipient is required to report any subrecipients or
subcontracts greater than or equal to $25,000 at the end of the
month following the agreement. Prime recipients report subaward
information at the FFATA Subaward Reporting System (FSRS):
http://www.fsrs.gov/. http://www.fsrs.gov/ The subaward information
entered in FSRS will then be displayed on www.usaspending.gov
associated with the prime award furthering Federal spending
transparency.www.usaspending.gov
Slide 11
For Grantees not enrolled in ASAP System. For Grantees
designated as High Risk. For Grantees with limited/poor financial
history. SF270 is designated to be a temporary means of receiving
funds and is usually associated with a special award
condition.
Slide 12
Failure to report after the 30/90 day windows will initiate
emails from the Grants Online system to recipient. If report is
still not submitted, the following enforcement actions can be taken
by the Grants Officer: Corrective action plans (high risk SACs)
Suspension of payments Suspension of the award (or both)
Termination of the award Debarment and suspension of the recipient
(Recommendation)
Slide 13
SF-429 is used to for inventory/disposition of real property.
SF-428 is the cover sheet. SF-428A if required, is used to provide
annual inventory listing of Federally-owned property SF-428B is
used at closeout to report on Federally-owned property SF-428C is
to request disposition instructions at any time other than closeout
SF-428S is the supplemental sheet. Federally-owned property consist
of property on loan from Federal government, acquired equipment
with Federal funds and residual unused supplies with a fair market
value exceeding $5,000 Disposition is required if the recipient no
longer needs equipment for project objectives or if there are not
other Federally sponsored activities in need of equipment