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Analysis/Intelligence:Data Model - Expense FolderUser Guide
Last Revised: November 14, 2020
Table of ContentsData Model - Expense Folder..................................................................................................................................1
Section 1: Folder – Commonly Used Fields.......................................................................................................2Section 2: Folder – Expense Reports................................................................................................................3Expense Reports > Report Header Information....................................................................................................................................................3Expense Reports > Report Header Information > Amounts (reimbursement currency).......................................................................................4Expense Reports > Report Header Information > Amounts (reporting currency)................................................................................................5Expense Reports > Report Header Information > Exceptions and Approval Summaries.....................................................................................5Expense Reports > Report Header Information > Receipt Information................................................................................................................5Expense Reports > Report Header Information > Associated Counts..................................................................................................................6Expense Reports > Report Header Information > Concept Fields........................................................................................................................6Expense Reports > Report Header Information > Additional Report Details........................................................................................................7Expense Reports > Report Header Information > Manage Card Program Details................................................................................................8Expense Reports > Report Header Information > Manage Card Program Details > Program Details..................................................................8Expense Reports > Report Header Information > Reporting Segments...............................................................................................................8Expense Reports > Report Header Information > Additional Employee Details...................................................................................................9Expense Reports > Report Header Information > Additional Employee Details > Traveler User Fields.............................................................10Expense Reports > Report Header Information > Report Diary.........................................................................................................................11Expense Reports > Report Header Information > Keys......................................................................................................................................11Expense Reports > Report Header Information > Keys > Prompt Keys.............................................................................................................12Expense Reports > Report Header Information > Keys > Do Not Use (Internal Only).......................................................................................12Expense Reports > Report Dates and Statuses..................................................................................................................................................12Expense Reports > Report Dates and Statuses > First Submitted Date Attributes............................................................................................13Expense Reports > Report Dates and Statuses > First Approved Date Attributes.............................................................................................13Expense Reports > Report Dates and Statuses > Sent for Payment Date Attributes.........................................................................................14Expense Reports > Report Dates and Statuses > Paid Date Attributes.............................................................................................................15Expense Reports > Report Dates and Statuses > Current Date Attributes........................................................................................................15Expense Reports > Report Dates and Statuses > Keys......................................................................................................................................16Expense Reports > Report Dates and Statuses > Keys > Prompt Keys.............................................................................................................16Expense Reports > Common Report Header Filters...........................................................................................................................................17Expense Reports > Common Report Header Filters > Filters Based on Sent for Payment Date........................................................................17Expense Reports > Common Report Header Filters > Filters Based on Paid Date.............................................................................................17Expense Reports > Entry Information.................................................................................................................................................................18Expense Reports > Entry Information > Transaction Date Attributes................................................................................................................19Expense Reports > Entry Information > Amounts (reimbursement currency)...................................................................................................20Expense Reports > Entry Information > Amounts (reporting currency).............................................................................................................21Expense Reports > Entry Information > Normalized Vendor..............................................................................................................................22Expense Reports > Entry Information > Receipt Information.............................................................................................................................23
Analysis/Intelligence: Data Model - Expense Folder User Guide iLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Expense Reports > Entry Information > Associated Counts...............................................................................................................................23Expense Reports > Entry Information > Associated Trip Reservation................................................................................................................23Expense Reports > Entry Information > Travel Allowance Information..............................................................................................................23Expense Reports > Entry Information > Concept Fields.....................................................................................................................................24Expense Reports > Entry Information > TripIt Details........................................................................................................................................24Expense Reports > Entry Information > Additional Entry Details.......................................................................................................................25Expense Reports > Entry Information > Entry Extension Details.......................................................................................................................26Expense Reports > Entry Information > XML Receipt Information.....................................................................................................................26Expense Reports > Entry Information > XML Receipt Information > XML Receipt Keys....................................................................................26Expense Reports > Entry Information > Keys.................................................................................................................................................... 27Expense Reports > Entry Information > Keys > Prompt Keys............................................................................................................................28Expense Reports > Common Report Entry Filters..............................................................................................................................................28Expense Reports > Open Booking Details..........................................................................................................................................................29Expense Reports > Open Booking Details > Keys..............................................................................................................................................29Expense Reports > Expense Report Workflow Trail............................................................................................................................................29Expense Reports > Expense Report Workflow Trail > Amounts (reimbursement currency)..............................................................................30Expense Reports > Expense Report Workflow Trail > Additional Employee Details...........................................................................................30Expense Reports > Expense Report Workflow Trail > Additional Employee Details > Traveler User Fields......................................................31Expense Reports > Expense Report Workflow Trail > Additional Delegate Details............................................................................................32Expense Reports > Expense Report Workflow Trail > Keys................................................................................................................................32Expense Reports > Expense Report Workflow Trail > Keys > Prompt Keys.......................................................................................................32Expense Reports > Report Exceptions................................................................................................................................................................33Expense Reports > Report Exceptions > Report Header Exceptions..................................................................................................................33Expense Reports > Report Exceptions > Report Header Exceptions > Keys.....................................................................................................34Expense Reports > Report Exceptions > Report Entry Exceptions.....................................................................................................................34Expense Reports > Report Exceptions > Report Entry Exceptions > Keys........................................................................................................35Expense Reports > Report Exceptions > Report Entry Allocation Exceptions....................................................................................................35Expense Reports > Report Exceptions > Report Entry Allocation Exceptions > Keys........................................................................................35Expense Reports > Report Comments................................................................................................................................................................36Expense Reports > Report Comments > Report Header Comments..................................................................................................................36Expense Reports > Report Comments > Report Header Comments > Keys.....................................................................................................36Expense Reports > Report Comments > Report Entry Comments.....................................................................................................................36Expense Reports > Report Comments > Report Entry Comments > Keys.........................................................................................................36Expense Reports > Expense Allocation.............................................................................................................................................................. 37Expense Reports > Expense Allocation > Amounts (reimbursement currency).................................................................................................37Expense Reports > Expense Allocation > Amounts (reporting currency)...........................................................................................................37Expense Reports > Expense Allocation > Concept Fields...................................................................................................................................38Expense Reports > Expense Allocation > Additional Allocation Details.............................................................................................................38Expense Reports > Expense Allocation > Keys..................................................................................................................................................39Expense Reports > Expense Attendees..............................................................................................................................................................39
ii Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
© 2004 - 2020 SAP Concur All rights reserved.
Expense Reports > Expense Attendees > Amounts...........................................................................................................................................40Expense Reports > Expense Attendees > Expense Entry Information...............................................................................................................40Expense Reports > Expense Attendees > Associated Counts............................................................................................................................40Expense Reports > Expense Attendees > Additional Attendee Details..............................................................................................................40Expense Reports > Expense Attendees > Keys..................................................................................................................................................41Expense Reports > Expense Attendees > Keys > Prompt Keys.........................................................................................................................41Expense Reports > Employee Taxability............................................................................................................................................................ 41Expense Reports > Employee Taxability > Keys................................................................................................................................................42Expense Reports > Mobile Quick Expense Entry................................................................................................................................................42Expense Reports > Mobile Quick Expense Entry > Amounts..............................................................................................................................42Expense Reports > Mobile Quick Expense Entry > Keys....................................................................................................................................42Expense Reports > Expense Taxes.....................................................................................................................................................................42Expense Reports > Expense Taxes > Expense Tax............................................................................................................................................42Expense Reports > Expense Taxes > Expense Tax > Additional Fields.............................................................................................................43Expense Reports > Expense Taxes > Expense Tax > Amounts (transaction currency).....................................................................................43Expense Reports > Expense Taxes > Expense Tax > Amounts (reimbursement currency)..............................................................................43Expense Reports > Expense Taxes > Expense Tax > Amounts (reporting currency)........................................................................................43Expense Reports > Expense Taxes > Expense Tax > Keys................................................................................................................................44Expense Reports > Expense Taxes > Expense Tax > Keys > Prompt Keys.......................................................................................................44Expense Reports > Expense Taxes > Expense Tax Allocation...........................................................................................................................44Expense Reports > Expense Taxes > Expense Tax Allocation > Amounts (transaction currency)....................................................................44Expense Reports > Expense Taxes > Expense Tax Allocation > Additional Allocation Details..........................................................................45Expense Reports > Expense Taxes > Expense Tax Allocation > Amounts (reimbursement currency)..............................................................45Expense Reports > Expense Taxes > Expense Tax Allocation > Amounts (reporting currency).......................................................................45Expense Reports > Expense Taxes > Expense Tax Allocation > Keys...............................................................................................................45Expense Reports > Car Expenses.......................................................................................................................................................................45Expense Reports > Car Expenses > Additional Car Details................................................................................................................................46Expense Reports > Car Expenses > Drive Mileage Details.................................................................................................................................47Expense Reports > Car Expenses > Keys...........................................................................................................................................................47Expense Reports > Car Expenses > Keys > Prompt Keys..................................................................................................................................47Expense Reports > Credit Card.......................................................................................................................................................................... 47Expense Reports > Credit Card > Credit Card Accounts....................................................................................................................................47Expense Reports > Credit Card > Credit Card Accounts > Manage Card Program Details................................................................................48Expense Reports > Credit Card > Credit Card Accounts > Additional Employee Details...................................................................................49Expense Reports > Credit Card > Credit Card Accounts > Additional Employee Details > Traveler User Fields...............................................49Expense Reports > Credit Card > Credit Card Accounts > Keys........................................................................................................................50Expense Reports > Credit Card > Credit Card Accounts > Keys > Prompt Keys...............................................................................................50Expense Reports > Credit Card > Credit Card Transactions...............................................................................................................................50Expense Reports > Credit Card > Credit Card Transactions > Amounts............................................................................................................52Expense Reports > Credit Card > Credit Card Transactions > Normalized Vendor...........................................................................................52Expense Reports > Credit Card > Credit Card Transactions > Additional Transaction Details..........................................................................53
Analysis/Intelligence: Data Model - Expense Folder User Guide iiiLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Expense Reports > Credit Card > Credit Card Transactions > Additional Merchant Details..............................................................................53Expense Reports > Credit Card > Credit Card Transactions > Billed To Credit Card Account...........................................................................54Expense Reports > Credit Card > Credit Card Transactions > Tax Information.................................................................................................54Expense Reports > Credit Card > Credit Card Transactions > Reporting Segments.........................................................................................55Expense Reports > Credit Card > Credit Card Transactions > Actionable Analytics..........................................................................................55Expense Reports > Credit Card > Credit Card Transactions > Keys..................................................................................................................55Expense Reports > Credit Card > Credit Card Transactions > Keys > Prompt Keys..........................................................................................56Expense Reports > Credit Card > Additional Transaction Details......................................................................................................................56Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information..........................................................56Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information > Pickup & Return Locations............56Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information > Rates, Charges & Other Amounts. 57Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information > Additional Car Rental Details........57Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information > Keys..............................................57Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information..............................................................58Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information > Rates, Charges & Other Amounts.....58Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information > Lodging Location...............................59Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information > Additional Lodging Information.........59Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information > Keys..................................................59Expense Reports > Credit Card > Additional Transaction Details > Lodging Folio Details.................................................................................59Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Air and Travel Information.....................................................59Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Air and Travel Information > Keys.........................................60Expense Reports > Credit Card > Additional Transaction Details > Travel Segment Details............................................................................60Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Other Goods & Services.........................................................61Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Other Goods & Services > Keys............................................61Expense Reports > Credit Card > Additional Transaction Details > Other Goods & Services Details................................................................61Expense Reports > Credit Card > Additional Transaction Details > Credit Card - Fleet/Fuel Information..........................................................62Expense Reports > Credit Card > Additional Transaction Details > Credit Card - Fleet/Fuel Information > Keys.............................................62Expense Reports > Receipts Viewed.................................................................................................................................................................. 63Expense Reports > Receipts Viewed > Report Receipts Viewed........................................................................................................................63Expense Reports > Receipts Viewed > Report Receipts Viewed > Keys............................................................................................................63Expense Reports > Receipts Viewed > Entry Receipts Viewed..........................................................................................................................63Expense Reports > Receipts Viewed > Report Receipts Viewed > Keys............................................................................................................63Expense Reports > Japanese Public Transportation...........................................................................................................................................63Expense Reports > Japanese Public Transportation > IC Cards.........................................................................................................................63Expense Reports > Japanese Public Transportation > IC Cards > Additional Employee Details........................................................................63Expense Reports > Japanese Public Transportation > IC Cards > Keys.............................................................................................................64Expense Reports > Japanese Public Transportation > IC Cards > Keys > Prompt Keys.....................................................................................64Expense Reports > Japanese Public Transportation > Route Legs.....................................................................................................................64Expense Reports > Japanese Public Transportation > Route Legs > Flags........................................................................................................65Expense Reports > Japanese Public Transportation > Route Legs > Amounts..................................................................................................65Expense Reports > Japanese Public Transportation > Route Legs > Keys.........................................................................................................66Expense Reports > Japanese Public Transportation > Route Legs > Keys > Prompt Keys................................................................................66
iv Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
© 2004 - 2020 SAP Concur All rights reserved.
Section 3: Folder – Authorization Requests....................................................................................................66Authorization Requests > Authorization Request Headers.................................................................................................................................67Authorization Requests > Authorization Request Headers > Amounts (request currency)................................................................................67Authorization Requests > Authorization Request Headers > Amounts (reporting currency).............................................................................67Authorization Requests > Authorization Request Headers > Request Dates.....................................................................................................67Authorization Requests > Authorization Request Headers > Additional Request Details...................................................................................68Authorization Requests > Authorization Request Headers > Reporting Segments............................................................................................68Authorization Requests > Authorization Request Headers > Additional Employee Details................................................................................68Authorization Requests > Authorization Request Headers > Additional Employee Details > Traveler User Fields............................................69Authorization Requests > Authorization Request Headers > Keys.....................................................................................................................69Authorization Requests > Authorization Request Headers > Keys > Prompt Keys............................................................................................69Authorization Requests > Authorization Request Category Entries....................................................................................................................70Authorization Requests > Authorization Request Category Entries > Amounts (request currency)...................................................................70Authorization Requests > Authorization Request Category Entries > Amounts (reporting currency)................................................................70Authorization Requests > Authorization Request Category Entries > Additional Request Category Details......................................................70Authorization Requests > Authorization Request Category Entries > Keys........................................................................................................71Authorization Requests > Authorization Request Category Entries > Keys > Prompt Keys...............................................................................71Authorization Requests > Authorization Request Workflow Trail........................................................................................................................71Authorization Requests > Authorization Request Workflow Trail > Additional Employee Details......................................................................72Authorization Requests > Authorization Request Workflow Trail > Additional Employee Details > Traveler User Fields..................................72Authorization Requests > Authorization Request Workflow Trail > Additional Delegate Details........................................................................73Authorization Requests > Authorization Request Workflow Trail > Keys...........................................................................................................73Authorization Requests > Authorization Request Workflow Trail > Keys > Prompt Keys...................................................................................73Authorization Requests > Authorization Request Exceptions.............................................................................................................................73Authorization Requests > Authorization Request Exceptions > Authorization Request Header Exceptions......................................................73Authorization Requests > Authorization Request Exceptions > Authorization Request Header Exceptions > Keys..........................................74Authorization Requests > Authorization Request Exceptions > Authorization Request Category Exceptions...................................................74Authorization Requests > Authorization Request Exceptions > Authorization Request Category Exceptions > Keys.......................................74Authorization Requests > Authorization Request Comments.............................................................................................................................74Authorization Requests > Authorization Request Comments > Authorization Request Header Comments.......................................................74Authorization Requests > Authorization Request Comments > Authorization Request Header Comments > Keys..........................................75Authorization Requests > Authorization Request Comments > Authorization Request Category Comments....................................................75Authorization Requests > Authorization Request Comments > Authorization Request Category Comments > Keys.......................................75Authorization Requests > Authorization Request Attendees..............................................................................................................................75Authorization Requests > Authorization Request Attendees > Amounts...........................................................................................................75Authorization Requests > Authorization Request Attendees > Additional Attendee Details..............................................................................76Authorization Requests > Authorization Request Attendees > Keys..................................................................................................................76Authorization Requests > Authorization Request Attendees > Keys > Prompt Keys.........................................................................................76Section 4: Folder – Travel Requests...............................................................................................................77
Analysis/Intelligence: Data Model - Expense Folder User Guide vLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Travel Requests > Travel Request Headers........................................................................................................................................................77Travel Requests > Travel Request Headers > Amounts (request currency)......................................................................................................78Travel Requests > Travel Request Headers > Amounts (reporting currency)....................................................................................................78Travel Requests > Travel Request Headers > Request Dates............................................................................................................................78Travel Requests > Travel Request Headers > Additional Request Details.........................................................................................................78Travel Requests > Travel Request Headers > Reporting Segments...................................................................................................................79Travel Requests > Travel Request Headers > Additional Employee Details......................................................................................................79Travel Requests > Travel Request Headers > Additional Employee Details > Custom Fields...........................................................................79Travel Requests > Travel Request Headers > Additional Employee Details > Concept Fields..........................................................................80Travel Requests > Travel Request Headers > Travel User Fields.......................................................................................................................80Travel Requests > Travel Request Headers > Additional Travel Agencey Office Details...................................................................................81Travel Requests > Travel Request Headers > Keys...........................................................................................................................................81Travel Requests > Travel Request Headers > Keys > Prompt Keys...................................................................................................................81Travel Requests > Travel Request Headers > Keys > DO NOT USE (Internal Only)...........................................................................................82Travel Requests > Travel Request Entries..........................................................................................................................................................82Travel Requests > Travel Request Entries > Amounts (transaction currency)...................................................................................................82Travel Requests > Travel Request Entries > Amounts (request currency).........................................................................................................82Travel Requests > Travel Request Entries > Amounts (reporting currency)......................................................................................................82Travel Requests > Travel Request Entries > Additional Travel Request Entry Details.......................................................................................82Travel Requests > Travel Request Entries > Keys..............................................................................................................................................83Travel Requests > Travel Request Entries > Keys > Prompt Keys.....................................................................................................................83Travel Requests > Travel Request Attendees.....................................................................................................................................................83Travel Requests > Travel Request Attendees > Amounts..................................................................................................................................83Travel Requests > Travel Request Attendees > Associated Counts...................................................................................................................84Travel Requests > Travel Request Attendees > Additional Attendee Details.....................................................................................................84Travel Requests > Travel Request Attendees > Keys........................................................................................................................................84Travel Requests > Travel Request Attendees > Keys > Prompt Keys................................................................................................................84Travel Requests > Travel Request Workflow Trail..............................................................................................................................................84Travel Requests > Travel Request Workflow Trail > Amounts (request currency).............................................................................................85Travel Requests > Travel Request Workflow Trail > Amounts (reporting currency)..........................................................................................85Travel Requests > Travel Request Workflow Trail > Additional Employee Details.............................................................................................85Travel Requests > Travel Request Workflow Trail > Additional Delegate Details..............................................................................................87Travel Requests > Travel Request Workflow Trail > Keys..................................................................................................................................87Travel Requests > Travel Request Workflow Trail > Keys > Prompt Keys.........................................................................................................87Travel Requests > Travel Request Segments.....................................................................................................................................................88Travel Requests > Travel Request Segments > Departure/Arrival Information.................................................................................................88Travel Requests > Travel Request Segments > Dates.......................................................................................................................................88Travel Requests > Travel Request Segments > Additional Travel Request Segment Details............................................................................89Travel Requests > Travel Request Segments > Keys.........................................................................................................................................89Travel Requests > Travel Request Segments > Keys > Prompt Keys................................................................................................................89Travel Requests > Travel Request Entry Allocation............................................................................................................................................89
vi Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
© 2004 - 2020 SAP Concur All rights reserved.
Travel Requests > Travel Request Entry Allocation > Amounts (request currency)...........................................................................................89Travel Requests > Travel Request Entry Allocation > Amounts (reporting currency)........................................................................................89Travel Requests > Travel Request Entry Allocation > Additional Travel Request Entry Allocation Details........................................................90Travel Requests > Travel Request Entry Allocation > Keys................................................................................................................................90Travel Requests > Travel Request Exceptions....................................................................................................................................................90Travel Requests > Travel Request Exceptions > Travel Request Header Exceptions........................................................................................90Travel Requests > Travel Request Exceptions > Travel Request Header Exceptions > Keys............................................................................90Travel Requests > Travel Request Exceptions > Travel Request Entry Exceptions...........................................................................................90Travel Requests > Travel Request Exceptions > Travel Request Entry Exceptions > Keys...............................................................................91Travel Requests > Travel Request Exceptions > Travel Request Segment Exceptions......................................................................................91Travel Requests > Travel Request Exceptions > Travel Request Segment Exceptions > Keys.........................................................................91Travel Requests > Travel Request Entry Comments..........................................................................................................................................92Travel Requests > Travel Request Entry Comments > Travel Request Header Comments...............................................................................92Travel Requests > Travel Request Entry Comments > Travel Request Header Comments > Additional Employee Details..............................92Travel Requests > Travel Request Entry Comments > Travel Request Header Comments > Keys...................................................................92Travel Requests > Travel Request Entry Comments > Travel Request Entry Comments..................................................................................92Travel Requests > Travel Request Entry Comments > Travel Request Entry Comments > Additional Employee Details.................................93Travel Requests > Travel Request Entry Comments > Travel Request Entry Comments > Keys......................................................................93Travel Requests > Travel Request Entry Comments > Travel Request Segment Comments............................................................................93Travel Requests > Travel Request Entry Comments > Travel Request Segment Comments > Additional Employee Details...........................93Travel Requests > Travel Request Entry Comments > Travel Request Segment Comments > Keys................................................................94Section 5: Folder – Travel Allowances............................................................................................................94Travel Allowances > Fixed Travel Allowance......................................................................................................................................................94Travel Allowances > Fixed Travel Allowance > Amounts...................................................................................................................................96Travel Allowances > Fixed Travel Allowance > Rate Locations..........................................................................................................................96Travel Allowances > Fixed Travel Allowance > Reporting Segments.................................................................................................................97Travel Allowances > Fixed Travel Allowance > Additional Employee Details.....................................................................................................97Travel Allowances > Fixed Travel Allowance > Additional Employee Details > Traveler User Fields.................................................................97Travel Allowances > Fixed Travel Allowance > Keys..........................................................................................................................................98Travel Allowances > Fixed Travel Allowance > Keys > Prompt Keys.................................................................................................................98Travel Allowances > Reimbursable Travel Allowance.........................................................................................................................................98Travel Allowances > Reimbursable Travel Allowance > Amounts....................................................................................................................100Travel Allowances > Reimbursable Travel Allowance > Rate Locations...........................................................................................................100Travel Allowances > Reimbursable Travel Allowance > Reporting Segments..................................................................................................100Travel Allowances > Reimbursable Travel Allowance > Additional Employee Details......................................................................................101Travel Allowances > Reimbursable Travel Allowance > Additional Employee Details > Traveler User Fields.................................................101Travel Allowances > Reimbursable Travel Allowance > Keys...........................................................................................................................102Travel Allowances > Reimbursable Travel Allowance > Keys > Prompt Keys..................................................................................................102Travel Allowances > Itineraries.........................................................................................................................................................................102Travel Allowances > Itineraries > Xpressway Taxation....................................................................................................................................103Travel Allowances > Itineraries > Locations.....................................................................................................................................................103
Analysis/Intelligence: Data Model - Expense Folder User Guide viiLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Travel Allowances > Itineraries > Reporting Segments....................................................................................................................................104Travel Allowances > Itineraries > Additional Employee Details.......................................................................................................................104Travel Allowances > Itineraries > Additional Employee Details > Traveler User Fields...................................................................................104Travel Allowances > Itineraries > Keys............................................................................................................................................................ 105Travel Allowances > Itineraries > Keys > Prompt Keys....................................................................................................................................105Travel Allowances > Itinerary Segments..........................................................................................................................................................106Travel Allowances > Itinerary Segments > Keys..............................................................................................................................................106Travel Allowances > Itinerary Segments > Keys > Prompt Keys.....................................................................................................................106Travel Allowances > Xpressway Travel Allowance...........................................................................................................................................107Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations..............................................................................107Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Location............................................................107Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Amounts (reporting currency)..........................107Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Amounts (rate currency)...................................107Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Amounts (payment currency)...........................108Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Conversion........................................................108Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Deductions........................................................108Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Reporting Segments.........................................109Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Additional Employee Details.............................109Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Keys..................................................................110Section 6: Folder – Cash Advances...............................................................................................................111Cash Advances > Cash Advance Details...........................................................................................................................................................111Cash Advances > Cash Advance Details > Additional Cash Advance Details...................................................................................................111Cash Advances > Cash Advance Details > Reporting Segments......................................................................................................................112Cash Advances > Cash Advance Details > Additional Employee Details.........................................................................................................112Cash Advances > Cash Advance Details > Additional Employee Details > Traveler User Fields.....................................................................113Cash Advances > Cash Advance Details > Keys..............................................................................................................................................114Cash Advances > Cash Advance Details > Keys > Prompt Keys......................................................................................................................114Cash Advances > Cash Advance Workflow Trail...............................................................................................................................................115Cash Advances > Cash Advance Workflow Trail > Additional Employee Details..............................................................................................115Cash Advances > Cash Advance Workflow Trail > Additional Employee Details > Traveler User Fields.........................................................116Cash Advances > Cash Advance Workflow Trail > Additional Delegate Details...............................................................................................116Cash Advances > Cash Advance Workflow Trail > Keys...................................................................................................................................117Cash Advances > Cash Advance Workflow Trail > Keys > Prompt Keys..........................................................................................................117Cash Advances > Cash Advance Comments....................................................................................................................................................117Cash Advances > Cash Advance Comments > Keys........................................................................................................................................117Cash Advances > Cash Advance Usage............................................................................................................................................................117Section 7: Folder – Expense Journal.............................................................................................................118Expense Journal > Associated Expense Report Information.............................................................................................................................119
viii Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
© 2004 - 2020 SAP Concur All rights reserved.
Expense Journal > Associated Report Entry Information..................................................................................................................................119Expense Journal > Associated Report Entry Allocation Information..................................................................................................................119Expense Journal > Associated Cash Advance Information................................................................................................................................119Expense Journal > Keys.................................................................................................................................................................................... 119Section 8: Folder – Cash Advance Journal.....................................................................................................120Cash Advance Journal > Associated Cash Advance Information.......................................................................................................................121Cash Advance Journal > Keys........................................................................................................................................................................... 121Section 9: Folder – Payment Manager..........................................................................................................122Payment Manager > Batch...............................................................................................................................................................................122Payment Manager > Batch > Payor Account....................................................................................................................................................122Payment Manager > Batch > Master Account..................................................................................................................................................123Payment Manager > Batch > Keys...................................................................................................................................................................123Payment Manager > Batch > Keys > Prompt Keys..........................................................................................................................................123Payment Manager > Payment Demand............................................................................................................................................................123Payment Manager > Payment Demand > Employee Bank Account.................................................................................................................124Payment Manager > Payment Demand > Keys................................................................................................................................................124Payment Manager > Payment Demand > Keys > Prompt Keys.......................................................................................................................124Payment Manager > Item Payee...................................................................................................................................................................... 124Payment Manager > Item Payee > Associated Expense Report Information...................................................................................................124Payment Manager > Item Payee > Associated Cash Advance Information......................................................................................................124Payment Manager > Item Payee > Keys..........................................................................................................................................................125Payment Manager > Payment Expense Journal................................................................................................................................................125Payment Manager > Payment Expense Journal > Associated Expense Report Information.............................................................................125Payment Manager > Payment Expense Journal > Associated Report Entry Information..................................................................................125Payment Manager > Payment Expense Journal > Associated Report Entry Allocation Information.................................................................126Payment Manager > Payment Expense Journal > Associated Cash Advance Information...............................................................................126Payment Manager > Payment Expense Journal > Keys....................................................................................................................................126Section 10: Folder – Payment Journal..........................................................................................................127Payment Journal > Associated Batch Information.............................................................................................................................................127Payment Journal > Associated Payment Demand Information.........................................................................................................................127Payment Journal > Associated Item Payee Information....................................................................................................................................127Payment Journal > Associated Item Payee Information > Associated Expense Report Information.................................................................128Payment Journal > Keys....................................................................................................................................................................................128Payment Journal > Keys > Prompt Keys...........................................................................................................................................................128
Analysis/Intelligence: Data Model - Expense Folder User Guide ixLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 11: Folder – Audit Service...............................................................................................................128Audit Service > Concur Audit Service...............................................................................................................................................................128Audit Service > Concur Audit Service > Keys...................................................................................................................................................129Audit Service > Concur Audit Service > Keys > Prompt Keys..........................................................................................................................129Audit Service > Audit Reasons......................................................................................................................................................................... 129Audit Service > Audit Reasons > Keys.............................................................................................................................................................129Section 12: Folder – Audit Service Details...................................................................................................130Audit Service Details > Expense Report Audit..................................................................................................................................................130Audit Service Details > Expense Report Audit > Audit Date Attributes............................................................................................................130Audit Service Details > Expense Report Audit > Keys......................................................................................................................................131Audit Service Details > Expense Report Audit > Keys > Prompt Keys.............................................................................................................131Audit Service Details > Expense Report Audit Result.......................................................................................................................................131Audit Service Details > Expense Report Entry Audit........................................................................................................................................131Audit Service Details > Expense Report Entry Audit > Amounts (reimbursement currency)...........................................................................132Audit Service Details > Expense Report Entry Audit > Amounts (reporting currency)....................................................................................132Audit Service Details > Expense Report Entry Audit > Keys............................................................................................................................132Audit Service Details > Expense Report Entry Audit > Keys > Prompt Keys...................................................................................................132Audit Service Details > Expense Report Entry Audit Result..............................................................................................................................132Section 13: Folder – Performance Metrics....................................................................................................133Performance Metrics > Keys.............................................................................................................................................................................133Performance Metrics > Keys > Prompt Keys....................................................................................................................................................133Section 14: Folder – Mobile Usage Metrics...................................................................................................134Mobile Usage Metrics > Event Date Attributes.................................................................................................................................................134Mobile Usage Metrics > Keys............................................................................................................................................................................135Section 15: Folder – User Rating Information...............................................................................................135Section 16: Folder – Billing.........................................................................................................................136Billing > First Submitted Date Attributes..........................................................................................................................................................136Billing > Keys.................................................................................................................................................................................................... 137Billing > Keys > Prompt Keys........................................................................................................................................................................... 137Section 17: Folder – Audit Trail (Change Log)..............................................................................................137Audit Trail (Change Log) > Report Audit...........................................................................................................................................................137Audit Trail (Change Log) > Report Audit > Additional Details..........................................................................................................................138
x Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
© 2004 - 2020 SAP Concur All rights reserved.
Audit Trail (Change Log) > Report Entry Audit.................................................................................................................................................138Audit Trail (Change Log) > Report Entry Audit > Additional Details.................................................................................................................138Audit Trail (Change Log) > Employee Audit......................................................................................................................................................138Audit Trail (Change Log) > Employee > Additional Details..............................................................................................................................139Section 18: Folder – Bursting......................................................................................................................139Bursting > Reporting Hierarchy Bursting..........................................................................................................................................................139Bursting > Reporting Hierarchy Bursting > Keys..............................................................................................................................................139Bursting > BI Manager Bursting........................................................................................................................................................................139Bursting > Reporting Hierarchy Bursting > Keys..............................................................................................................................................140Bursting > Custom Bursting............................................................................................................................................................................. 140Bursting > Custom Bursting > Keys................................................................................................................................................................. 140Section 19: Folder – Lists............................................................................................................................140Lists > Employee Information...........................................................................................................................................................................141Lists > Employee Information > Concept Fields...............................................................................................................................................141Lists > Employee Information > Traveler User Fields.......................................................................................................................................142Lists > Employee Information > Additional Details..........................................................................................................................................142Lists > Employee Information > Default Approvers..........................................................................................................................................143Lists > Employee Information > Delegate Details............................................................................................................................................144Lists > Employee Information > Preferences................................................................................................................................................... 145Lists > Employee Information > Keys...............................................................................................................................................................146Lists > Employee Information > Keys > Prompt Keys......................................................................................................................................146Lists > Guest Information................................................................................................................................................................................. 147Lists > Guest Information > Keys.....................................................................................................................................................................147Lists > Employee Budget.................................................................................................................................................................................. 147Lists > Employee Budget > Current Date Attributes........................................................................................................................................148Lists > Employee Budget > Keys......................................................................................................................................................................148Lists > Employee Budget > Keys > Prompt Keys.............................................................................................................................................148Lists > Travel Employee History.......................................................................................................................................................................148Lists > Travel Employee History > Keys...........................................................................................................................................................149Lists > Travel Employee History > Keys > Prompt Keys..................................................................................................................................149Lists > Employee Roles.....................................................................................................................................................................................149Lists > Employee Roles > Keys........................................................................................................................................................................ 149Lists > Employee Roles > Keys > Prompt Keys................................................................................................................................................149Lists > Employee Role History.......................................................................................................................................................................... 149Lists > Employee Role History > Keys..............................................................................................................................................................149Lists > Employee Role History > Keys > Prompt Keys.....................................................................................................................................150
Analysis/Intelligence: Data Model - Expense Folder User Guide xiLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Lists > Approval Statuses................................................................................................................................................................................. 150Lists > Payment Statuses................................................................................................................................................................................. 150Lists > Cash Advance Statuses.........................................................................................................................................................................150Lists > Expense Types...................................................................................................................................................................................... 150Lists > Parent Expense Types...........................................................................................................................................................................151Lists > Payment Types......................................................................................................................................................................................151Lists > Policies.................................................................................................................................................................................................. 151Lists > Ledgers................................................................................................................................................................................................. 151Lists > Dates..................................................................................................................................................................................................... 151Lists > Exceptions............................................................................................................................................................................................. 152Lists > Process and Steps................................................................................................................................................................................. 152Lists > Custom and Connected Lists.................................................................................................................................................................152Lists > Currencies............................................................................................................................................................................................. 153Lists > Cars....................................................................................................................................................................................................... 153Lists > Cars > Additional Car Details................................................................................................................................................................154Lists > Cars > Additional Employee Details......................................................................................................................................................154Lists > Cars > Additional Employee Details > Traveler User Fields.................................................................................................................154Lists > Cars > Keys...........................................................................................................................................................................................155Lists > Cars > Keys > Prompt Keys..................................................................................................................................................................155Section 20: Folder – Last Expense Archive...................................................................................................156Section 21: Folder – Rollup Information.......................................................................................................156Rollup Information > Spend Category Rollup....................................................................................................................................................156Rollup Information > Spend Category Rollup > Keys.......................................................................................................................................157Rollup Information > Spend Category Rollup > Keys > Prompt Keys...............................................................................................................157Section 22: Folder – Digitized Receipts........................................................................................................157Digitized Receipts > Supplier Address..............................................................................................................................................................158Digitized Receipts > Amounts (transaction currency)......................................................................................................................................158Digitized Receipts > Keys................................................................................................................................................................................. 158Digitized Receipts > Keys > Prompt Keys........................................................................................................................................................159Section 23: Folder – Digitized Receipts Taxes..............................................................................................159Digitized Receipts Taxes > Amounts (transaction currency)............................................................................................................................159
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Digitized Receipts Taxes > Keys.......................................................................................................................................................................159
Analysis/Intelligence: Data Model - Expense Folder User Guide xiiiLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Revision HistoryDate Revision Notes/Comments
November 14, 2020 Monthly release changes; refer to the November Analysis/Intelligence release notes.September 19, 2020 Monthly release changes; refer to the September Analysis/Intelligence release notes.June 24, 2020 Changed the Last Revised Date on the cover from June 20, 2020 to June 24, 2020 to correspond with the
new June release date. June 20, 2020 Monthly release changes; refer to the June Analysis/Intelligence release notes.May 16, 2020 Monthly release changes; refer to the May Analysis/Intelligence release notes.March 14, 2020 Monthly release changes; refer to the March Analysis/Intelligence release notes.February 14, 2020 Monthly release changes; refer to the February Analysis/Intelligence release notes.January 18, 2020 Monthly release changes; refer to the January Analysis/Intelligence release notes.
Also added missing Current Version Flag field under Expense Reports > Expense Attendees.December 7, 2019 Monthly release changes; refer to the December Analysis/Intelligence release notes.September 13, 2019 Monthly release changes; refer to the September Analysis/Intelligence release notes.August 17, 2019 Monthly release changes; refer to the August Analysis/Intelligence release notes.June 8, 2019 Monthly release changes; refer to the June Analysis/Intelligence release notes.May 11, 2019 Monthly release changes; refer to the May Analysis/Intelligence release notes.April 13, 2019 Monthly release changes; refer to the April Analysis/Intelligence release notes.March 15, 2019 Monthly release changes; refer to the March Analysis/Intelligence release notes.February 9, 2019 Updated copyright and removed references to Insight Premium from guideDecember 8, 2018 Monthly release changes; refer to the December Analysis/Intelligence release notes.November 17, 2018 Monthly release changes; refer to the November Analysis/Intelligence release notes.October 2, 2018 Added the Trip Match Cd field under the Expense > Expense Reports > Entry Information >
Associated Trip Reservation folder.September 17, 2018 The September release has moved to September 22, 2018.
xiv Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Date Revision Notes/Comments
September 15, 2018 Monthly release changes; refer to the September Analysis/Intelligence release notes.August 18, 2018 Monthly release changes; refer to the August Analysis/Intelligence release notes.July 21, 2018 Monthly release changes; refer to the July Analysis/Intelligence release notes.June 9, 2018 Monthly release changes; refer to the June Analysis/Intelligence release notes.May 14, 2018 Monthly release changes; refer to the May Analysis/Intelligence release notes.April 14, 2018 Monthly release changes; refer to the April Analysis/Intelligence release notes.February 10, 2018 Monthly release changes; refer to the February Analysis/Intelligence release notes.January 13, 2018 Monthly release changes; refer to the January Analysis/Intelligence release notes.December 9 2017 Monthly release changes; refer to the December Analysis/Intelligence release notes.November 4 2017 Monthly release changes; refer to the November Analysis/Intelligence release notes.October 14 2017 Monthly release changes; refer to the October Analysis/Intelligence release notes.September 18 2017 Monthly release changes; refer to the September Analysis/Intelligence release notes.August 19 2017 Monthly release changes; refer to the August Analysis/Intelligence release notes.July 29 2017 Monthly release changes; refer to the July Analysis/Intelligence release notes.July 8 2017 Monthly release changes; refer to the June Analysis/Intelligence release notes.June 3 2017 Monthly release changes; refer to the May Analysis/Intelligence release notes.April 25 2017 Added descriptions for the Display Limit, Allowance Limit, and Allowable Threshold fields under the Travel
Allowances > Reimbursable Travel Allowance > Amounts folder.April 22 2017 Monthly release changes; refer to the April Analysis/Intelligence release notes.March 18 2017 Monthly release changes; refer to the March Analysis/Intelligence release notes.February 17 2017 Monthly release changes; refer to the February Analysis/Intelligence release notes.December 16 2016 Changed copyright; no other content changes.December 9 2016 Monthly release changes; refer to the December Analysis/Intelligence release notes.November 4 2016 Monthly release changes; refer to the November Analysis/Intelligence release notes.
Analysis/Intelligence: Data Model - Expense Folder User Guide xvLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Date Revision Notes/Comments
October 14 2016 Monthly release changes; refer to the October Analysis/Intelligence release notes.August 15 2016 Monthly release changes; refer to the August Analysis/Intelligence release notes.July 8 2016 Monthly release changes; refer to the July Analysis/Intelligence release notes.June 21 2016 Monthly release changes; refer to the June Analysis/Intelligence release notes.May 19 2016 Monthly release changes; refer to the May Analysis/Intelligence release notes.April 21 2016 Monthly release changes; refer to the April Analysis/Intelligence release notes.March 23 2016 Monthly release changes; refer to the March Analysis/Intelligence release notes.February 22 2016 Added note that the Rollup Information > Spend Category Rollup totals are based on the approved amountJanuary 19 2016 Changed from book "chapters" to stand-alone guides; no content changes December 14 2015 Added information about the Expense Reports > Expense Taxes > Expense Tax > Additional Fields
folderAdded definitions for these fields:
Net Tax Amount Net Adjusted Tax Amount Net Reclaim Amount New Reclaim Adjusted Amount
Located here: Expense Reports > Entry Information > Amounts (reimbursement currency) Expense Reports > Entry Information > Amounts (reporting currency)
December 3 2015 Monthly release changes; refer to the November Analysis/Intelligence release notes.October 20 2015 Monthly release changes; refer to the October Analysis/Intelligence release notes.August 14 2015 Monthly release changes; refer to the August Analysis/Intelligence release notes.May 18 2015 Monthly release changes; refer to the May Analysis/Intelligence release notes.April 9 2015 Changed name to Analysis/Intelligence
Monthly release changes; refer to the April Analysis/Intelligence release notes.March 13 2015 Refer to the March Concur Insight release notes.
xvi Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Date Revision Notes/Comments
January 19 2015 Refer to the January Concur Insight release notes.December 18 2014 Refer to the December Concur Insight release notes.November 30 2014 Refer to the November Concur Insight release notes.October 22 2014 Added information breakfast/lunch/dinner provided and lodging type for travel allowancesOctober 17 2014 Refer to the September Concur Insight release notes.September 12 2014 Refer to the September Concur Insight release notes.
Analysis/Intelligence: Data Model - Expense Folder User Guide xviiLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Data Model - Expense FolderThe Expense folder contains these folders:
Commonly Used Fields Expense Reports Authorization Requests Travel Requests Travel Allowances Cash Advances Expense Journal Cash Advance Journal Payment Manager Payment Journal Audit Service Audit Service Details Performance Metrics Mobile Usage Metrics User Rating Information Billing Audit Trail (Change Log) Bursting Lists Last Expense Archive Rollup Information Digitized Receipts Digitized Receipts Taxes
Analysis/Intelligence: Data Model - Expense Folder User Guide 1Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Section 1: Folder – Commonly Used Fields
Field Description
Employee Employee last name, first name, and middle initialEmployee ID Unique number or code that identifies the employeeReport Name Employee-entered name of the expense report Report Type Type of expense report Report Type CodeSent for Payment Date Date paidExpense Type Expense type assigned to the expenseTransaction Date Date the transaction was incurredPersonal Indicates whether the employee marked the expense
as personal (do not reimburse)Vendor Vendor associated with the expenseEntry City/Location City/Location where the expense was incurredPayment Type Method by which the employee paid for the expense,
such as cash or a credit cardEntry Expense Amount (reimbursement currency)
Amount of the expense, converted as needed to the employee's reimbursement currency
Entry Approved Amount Amount of the expense approved for reimbursement, converted as needed to the employee's reimbursement
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Section 2: Folder – Expense Reports
Field Description
currencyNumber of Attendees Number of attendees associated with the expense
Section 2: Folder – Expense Reports
Field Description
Expense Reports > Report Header InformationEmployee Employee last name, first name, and middle initialEmployee ID Unique number or code that identifies the employeeReport Name Employee-entered name of the expense report Report ID Unique system-assigned code that identifies the
expense report
Analysis/Intelligence: Data Model - Expense Folder User Guide 3Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Report Type Unique name that identifies the expense report by its type
Report Type CodePurpose Employee-entered business purpose or description
of the expense reportApproval StatusPayment Status
Expense Reports > Report Header Information > Amounts (reimbursement currency)
Reimbursement Currency Currency in which the employee was reimbursedTotal Report Amount Total amount of the expenses on the reportTotal Personal Amount Total expense amounts marked as personal (non-
reimbursable)Total Claimed Amount Total amount of expenses on the report, less
personal and less cash advance returnTotal Approved Amount Total amount approved to be reimbursedTotal Company Paid Total amount paid to vendors by the company (for
example, charges on a company-paid credit card)Total Due Employee Total amount to be reimbursed to the employeeTotal Due Credit Cards Total amount to be reimbursed to credit cards or
other accountsTotal Amount not Approved Difference between the Total Expense Amount and
the Total Approved AmountTotal Cash Advance Used Total amount of cash advances applied against
expenses on the reportTotal Cash Advance Returned Total amount of cash advance the employee
returned to the companyEmployee Payment Confirmed Amount
Total amount imported from the payment system that has been paid to the employee
Company Cards and Account Payment Confirmed Amount
Total amount imported from the payment system that has been paid to the company cards by the company
Expense Reports > Report Header Information > Amounts (reporting currency)
Reporting Currency Currency defined by the client as the corporate, common currency; various reimbursement currencies are converted to this currency in order to obtain totals in one currency
Total Report Amount (rpt) Total amount of the expenses on the report
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Section 2: Folder – Expense Reports
Field Description
Total Personal Amount (rpt) Total expense amounts marked as personal (non-reimbursable)
Total Claimed Amount (rpt) Total amount of expenses on the report, less personal and less cash advance return
Total Approved Amount (rpt) Total amount approved to be reimbursedTotal Company Paid (rpt) Total amount paid to vendors by the company (for
example, charges on a company-paid credit card)Total Amount not Approved (rpt) Difference between the Total Expense Amount and
the Total Approved Amount
Expense Reports > Report Header Information > Exceptions and Approval Summaries
Report Has Exceptions Indicates whether the expense report generated any exceptions, at either the report header level or entry level
Report Has Cleared Exceptions Indicates whether an Expense Processor has cleared any of the exceptions that the report generated
Exception Level Total Sum of the severity levels assigned to exceptions the expense report generated
Exception Level Maximum Maximum severity level among the exceptions the expense report generated
Report Is Exception Approved Indicates whether an Authorized Approver with Exception Approval rights approved the expense report
Report Is Limit Approved Indicates whether an Authorized Approver with sufficient Limit Approval rights approved the expense report
Expense Reports > Report Header Information > Receipt Information
Receipt Required Indicates whether any expenses on the report require a receipt
Receipt Image Required Indicates whether any expenses on the report require a scanned image of the receipt
Receipt Received Indicates whether receipts have been marked as received for the report
Receipt Image AvailableReceipt Container ID
Expense Reports > Report Header Information > Associated Counts
Number of Entries Total number of entries submitted on the expense report
Number of Comments Total number of comments, at the report header level only, on the expense report
Analysis/Intelligence: Data Model - Expense Folder User Guide 5Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Number of Exceptions Total number of exceptions generated for the expense report, at either the report header level or entry level
Number of Cleared Exceptions Total number of exceptions that have been cleared by an Expense Processor
# Reports
Expense Reports > Report Header Information > Concept Fields
DivisionDivision - CodeDepartment Department - CodeBusiness UnitBusiness Unit - CodeCost Center Cost Center - CodeProjectProject - CodeCompanyCompany - CodeCRM OpportunityCRM Opportunity - CodeCRM AccountCRM Account- CodeCRM EventCRM Event- Code
Expense Reports > Report Header Information > Additional Report Details
Submitted by a Delegate Indicates whether the expense report was submitted by a delegate on behalf of the employee who incurred the expenses
Approved by a Delegate Indicates whether the expense report was approved by a delegate on behalf of the employee from whom workflow required approval
Created by a Delegate Indicates whether the expense report was created by a delegate on behalf of another employee
Cash Advance Return Received Indicates whether cash advance returns entered by the employee on the expense report have been marked as received
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Section 2: Folder – Expense Reports
Field Description
Country (of Employee) Employee countryNOTE: Typically, this information copies down from the employee record; however, depending on a client's configuration of the report header form, it is possible that the Country could be different from the employee's assigned country.
Country Code (of Employee)Country Numeric Code (of Employee)State/Region/Province (of Employee) Employee sub-country (State/Province/Region)
NOTE: Typically, this information copies down from the employee record; however, depending on a client's configuration, this information could be changed on the expense report.
Ledger Code Code that identifies the ledger associated with the account codes charged for the expenses and other entries on the reportNOTE: Typically, this copies down from the employee record.
Policy Code that identifies the policy used to determine the configuration settings governing the expense report
Concur Audit StatusIs ReopenedEver Sent BackSent Back Reason CodeSent Back Reason TextPayment Confirmation Reference NumberOrg Unit 1 - Name throughOrg Unit 6 - Name
Name values of the customizable expense report Org Unit fields
Org Unit 1 - Code throughOrg Unit 6 - Code
Code values of the customizable expense report Org Unit fields
Custom 1 - Name throughCustom 20 - Name
Name values of the customizable expense report Custom fields
Custom 1 - Code throughCustom 20 - Code
Code values of the customizable expense report Custom fields
Expense Reports > Report Header Information > Manage Card Program Details
Statement Start DateStatement End DateStatement Status
Analysis/Intelligence: Data Model - Expense Folder User Guide 7Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
EXPENSE REPORTS > REPORT HEADER INFORMATION > MANAGE CARD PROGRAM DETAILS > PROGRAM DETAILS
Program NameProgram TypeProgram IssuerProgram Issuer CodeProgram Default PolicyProgram CountryProgram Country – CodeProgram FrequencyProgram Start Day 1Program Start Day 2Program Is Deleted
Expense Reports > Report Header Information > Reporting Segments
Reporting GroupSegment 1 - Name throughSegment 10 - NameSegment 1 - Code throughSegment 10 - Code
Expense Reports > Report Header Information > Additional Employee Details
Employee First NameEmployee Last NameEmployee NicknameIs Non Employee Indicates whether a user is a non-employee. For
this field, a non-employee is a user designated as a sponsored guest user in Concur.
Default Approver Name of the employee's default approver, which, depending on the client's configuration, may or may not be the approver for this report
Default Approver ID Unique number or code that identifies the employee's default approver
Default Approver Email AddressBI ManagerBI Manager IDBI Manager E-mail Address
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Section 2: Folder – Expense Reports
Field Description
Employee E-mail AddressEmployee Login IDEmployee Active FlagExpense Audit Required Used on the Audit Statistics Details report and the
Audit Exception Details reportExpense Audit Required CodeEmployee Country Code Two-character code that identifies the employee's
countryEmployee Ledger CodeEmployee Ledger NameEmployee DivisionEmployee Division - CodeEmployee Department Employee Department - CodeEmployee Business UnitEmployee Business Unit - CodeEmployee Cost Center Employee Cost Center - CodeEmployee ProjectEmployee Project - CodeEmployee CompanyEmployee Company - CodeEmployee CRM OpportunityEmployee CRM Opportunity - CodeEmployee CRM AccountEmployee CRM Account- CodeEmployee CRM EventEmployee CRM Event- CodeEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - Name
Name values of the customizable employee Org Unit fields
Employee Org Unit 1 - Code throughEmployee Org Unit 6 - Code
Code values of the customizable employee Org Unit fields
Employee Custom 1 - Name throughEmployee Custom 22 - Name
Name values of the customizable employee Custom fields
Analysis/Intelligence: Data Model - Expense Folder User Guide 9Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Employee Custom 1 - Code throughEmployee Custom 22 - Code
Code values of the customizable employee Custom fields
EXPENSE REPORTS > REPORT HEADER INFORMATION > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS
Purpose Of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) through 20 (User)
Expense Reports > Report Header Information > Report Diary
Start DateEnd DateLocationReport Diary Purpose
Expense Reports > Report Header Information > Keys
Report Key Unique system-assigned key that identifies the expense report
Report Legacy KeyEmployee Key Unique system-assigned key that identifies the
employeeEmployee Expense Legacy KeyEmployee Travel Legacy KeyPolicy Key Unique system-assigned key that identifies the
policy assigned to the expense report
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Section 2: Folder – Expense Reports
Field Description
Approval Status Key Unique system-assigned key that identifies the approval status of the expense report
Payment Status Key Unique system-assigned key that identifies the payment status of the expense report
Ledger Key Unique system-assigned key that identifies the ledger assigned to the expense report
Default Report Approver Key Unique system-assigned key that identifies the default approver
Reimbursement Currency Key Unique system-assigned key that identifies the employee is reimbursed
Reporting Currency Key Unique system-assigned key that identifies the reporting currency
Approval Status Legacy KeyPayment Status Legacy KeyAssociated Card Program KeyCard Program Type KeyCard Program Country KeyCard Program Default Policy KeyAssociated Cash Advance KeyAssociated Itinerary KeyProcessing Payment Date KeySponsoring Employee KeyGuest Key
EXPENSE REPORTS > REPORT HEADER INFORMATION > KEYS > PROMPT KEYS
Employee Prompt KeyPolicy Prompt KeyLedger Prompt KeyApproval Status Prompt KeyPayment Status Prompt KeyDefault Report Approver Prompt KeyReimbursement Currency Prompt KeyCard Program Type Prompt KeyCard Program Country Prompt KeyCard Program Default Policy Prompt Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 11Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
EXPENSE REPORTS > REPORT HEADER INFORMATION > KEYS > DO NOT USE (INTERNAL ONLY)
Travel Request Key
Expense Reports > Report Dates and StatusesCreated Date Date that the expense report was createdCreation Date/Time Date and time that the expense report was createdStart DateEnd DateReport DateLast Submitted Date Date that the expense report was last submitted by
the employee for approvalNOTE: If the employee submitted the report more than once, for example, because it was returned to the employee for corrections, this date is the date the report was last submitted.
Last Submitted Date/Time Date and time that the expense report was last submitted by the employee for approval
First Submitted Date Date that the expense report was first submitted for approvalNOTE: If the report was returned to the employee and had to be resubmitted, this date is the date the report was first submitted.
First Submitted Date/Time Date and time that the expense report was first submitted for approval
Payment Confirmation Date Date an expense report payment was confirmedThis field can be populated by Concur Expense Pay and the import of a payment confirmation file.
Expense Reports > Report Dates and Statuses > First Submitted Date Attributes
First Submitted Month NumberFirst Submitted MonthFirst Submitted Quarter NumberFirst Submitted QuarterFirst Submitted YearFirst Submitted Fiscal Month NumberFirst Submitted Fiscal Quarter NumberFirst Submitted Fiscal Quarter
12 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
First Submitted Fiscal YearFirst Submitted Fiscal Year NameFirst Submitted Fiscal Year Sequence
Approval Status Status of the expense report in the approval process
First Approved Date Date that the expense report passed the first step in the approval process
Expense Reports > Report Dates and Statuses > First Approved Date Attributes
First Approved Month NumberFirst Approved MonthFirst Approved Quarter NumberFirst Approved YearFirst Approved QuarterFirst Approved Fiscal Month NumberFirst Approved Fiscal Quarter NumberFirst Approved Fiscal QuarterFirst Approved Fiscal YearFirst Approved Fiscal Year NameFirst Approved Fiscal Year Sequence
Payment Status Status of the expense report in the payment process NOTE: The payment process does not begin until the approval process has completed.
Processor Start DateSent for Payment Date Date the expense report was extracted from the
expense system for payment in another accounting system (such as Accounts Payable or Payroll)
Sent for Payment Date/Time Date and time the expense report was extracted from the expense system for payment in another accounting system (such as Accounts Payable or Payroll)
Analysis/Intelligence: Data Model - Expense Folder User Guide 13Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Expense Reports > Report Dates and Statuses > Sent for Payment Date Attributes
Day of WeekDay of Month NumberWeek of Year NumberMonth NumberMonthQuarter NumberQuarterYearFiscal Day of Month NumberFiscal Week of Year NumberFiscal Month NumberFiscal MonthFiscal Quarter NumberFiscal QuarterFiscal YearFiscal Year NameFiscal Year Sequence
Paid Date Date the report was paidPaid Date/Time
Expense Reports > Report Dates and Statuses > Paid Date Attributes
Paid Day of WeekPaid Day of Month NumberPaid Week of Year NumberPaid Month NumberPaid MonthPaid Quarter NumberPaid QuarterPaid YearPaid Fiscal Day of Month NumberPaid Fiscal Week of Year Number
14 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Paid Fiscal Month NumberPaid Fiscal MonthPaid Fiscal Quarter NumberPaid Fiscal QuarterPaid Fiscal YearPaid Fiscal Year NamePaid Fiscal Year Sequence
Current Date
Expense Reports > Report Dates and Statuses > Current Date Attributes
Current Date Day of WeekCurrent Date Day of Month NumberCurrent Date Week of Year NumberCurrent Date Month NumberCurrent Date MonthCurrent Date Quarter NumberCurrent Date QuarterCurrent Quarter Days RemainingCurrent Quarter Days ElapsedCurrent Date YearCurrent Date Fiscal Day of Month NumberCurrent Date Fiscal Week of Year NumberCurrent Date Fiscal Month NumberCurrent Date Fiscal MonthCurrent Fiscal Quarter NumberCurrent Date Fiscal QuarterCurrent Date Fiscal Quarter Days RemainingCurrent Date Fiscal Quarter Days ElapsedCurrent Date Fiscal Year
Analysis/Intelligence: Data Model - Expense Folder User Guide 15Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Current Date Fiscal Year NameCurrent Fiscal Year Sequence
Expense Reports > Report Dates and Statuses > Keys
Report KeyApproval Status KeyPayment Status KeyFirst Submitted Date KeyFirst Approved Date KeyLast Submitted Date Key
EXPENSE REPORTS > REPORT DATES AND STATUSES > KEYS > PROMPT KEYS
Approval Status Prompt KeyPayment Status Prompt Key
Expense Reports > Common Report Header Filters
Expense Reports > Common Report Header Filters > Filters Based on Sent for Payment Date
Today (Based on Sent for Payment Date)Yesterday (Based on Sent for Payment Date)Last 7 Days (Based on Sent for Payment Date)Last Month (Based on Sent for Payment Date)
Last Quarter (Based on Sent for Payment Date)Last Year (Based on Sent for Payment Date)Last Thirty Days (Based on Sent for Payment Date)MTD (Based on Sent for Payment Date)QTD (Based on Sent for Payment Date)YTD (Based on Sent for Payment Date)Fiscal MTD (Based on Sent for Payment Date)
16 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Fiscal QTD (Based on Sent for Payment Date)Fiscal YTD (Based on Sent for Payment Date)Last Fiscal Year (Based on Sent for Payment Date)
Expense Reports > Common Report Header Filters > Filters Based on Paid Date
Today (Based on Paid Date)Yesterday (Based on Paid Date)Last 7 Days (Based on Paid Date)Last Month (Based on Paid Date)Last Quarter (Based on Paid Date)Last Year (Based on Paid Date)Last Thirty Days (Based on Paid Date)MTD (Based on Paid Date)QTD (Based on Paid Date)YTD (Based on Paid Date)Fiscal MTD (Based on Paid Date)Fiscal QTD (Based on Paid Date)Fiscal YTD (Based on Paid Date)Last Fiscal Year (Based on Paid Date)
Exclude Submitted ReportsExclude Unsubmitted ReportsExclude Unpaid ReportsExpense Reports OnlyWorkflow Process CompletedReceipts RequiredReceipts ReceivedReceipt Image Required Receipt Image AvailableReport Submitted by a Delegate Indicates whether the expense report was
submitted by a delegate on behalf of another employee
Analysis/Intelligence: Data Model - Expense Folder User Guide 17Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Report Approved by a Delegate Indicates whether the expense report was approved by a delegate on behalf of another employee
Created by a Delegate Indicates whether the expense report was created by a delegate on behalf of another employee
Exclude Non Employees For this field, a non-employee is a user designated as a sponsored guest user in Concur.
Show Non Employees only For this field, a non-employee is a user designated as a sponsored guest user in Concur.
Expense Reports > Entry InformationTransaction Type One of these:
REG = Regular PAR = Parent (when an expense is
itemized) CHD = Child (when an expense is
itemized)Expense Type Expense type assigned to the expenseParent Expense Type Another expense type under which the entry's
expense type has been groupedFor example, the expense types Breakfast, Lunch, and Dinner might be grouped under another expense type called Meals.
Spend CategorySpend Category CodeTransaction Date Date that the expense was incurred
Expense Reports > Entry Information > Transaction Date Attributes
Transaction Day of WeekTransaction Day of Month NumberTransaction Week of Year NumberTransaction Month NumberTransaction MonthTransaction Quarter NumberTransaction QuarterTransaction YearTransaction Fiscal Day of Month NumberTransaction Fiscal Week of Year NumberTransaction Fiscal Month Number
18 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Transaction Fiscal MonthTransaction Fiscal Quarter NumberTransaction Fiscal QuarterTransaction Fiscal YearTransaction Fiscal Year NameTransaction Fiscal Year Sequence
Personal Indicates whether the employee marked the expense as personal (do not reimburse)
Vendor Vendor associated with the expense City/Location City or location where the expense was incurred Location CodeState/Province/Region State, province, or region where the expense was
incurredCountry Country where the expense was incurredCountry Code ISO country code for the country where the expense
was incurredRegionPayment Type Method by which the employee paid for the
expense, such as cash or a credit cardPayment Type Code NamePayment Type CodePurpose Employee-entered business purpose or description
of the expense entry Vendor Tax ID The tax ID for merchants associated with credit
card transactionsIs Agency Sourced Expense Flag Indicates whether the originating source of an
expense is a TMC/travel agency
Expense Reports > Entry Information > Amounts (reimbursement currency)
Reimbursement Currency Currency in which the employee is reimbursedExpense Amount (reimbursement currency)
Amount of the expense, converted as needed to the employee's reimbursement currency
Claimed Amount Amount of the expense the employee is claiming for reimbursement NOTE: This may differ from the Expense Amount if, for example, a portion of the expense has been marked as personal.
Analysis/Intelligence: Data Model - Expense Folder User Guide 19Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Approved Amount Amount of the expense approved for reimbursement, converted as needed to the employee's reimbursement currency
Adjusted Amount In most cases, the adjusted amount equals the approved amount. For travel allowance expenses, however, the adjusted amount may additionally reflect the amount that exceeds the travel allowance limit, pro-rated over more than one expense.
Requested AmountTransaction Currency Currency in which the expense was incurredExpense Amount (transaction currency)
Amount of the expense, in the currency in which it was incurred
Exchange Rate Exchange rate used to convert the expense from the transaction currency amount to the reimbursement currency amount
Exchange Rate Direction Either: M = the amount was multiplied by the
exchange rate to determine the reimbursement amount
D = the transaction amount was divided by the exchange rate to determine the reimbursement amount
Total Tax Posted AmountTotal Tax Adjusted AmountTotal Reclaim Posted AmountTotal Reclaim Adjust AmountNet Tax AmountNet Adjusted Tax AmountNet Reclaim AmountNew Reclaim Adjusted Amount
During the approval process, the approver may be able to reduce the amount of an expense that is approved for payment. This is a rare occurrence, but we do allow for it in VAT handling.Net Tax Amount: The sum of all of the VAT taxes for the expense that are calculated and tracked in Concur (remember that Canada typically has both federal and provincial taxes, though the rest of the world would have one)Net Adjusted Tax Amount: Above sum prorated to take into account any reduction in the approved amount. This is the field we recommend that clients use, as it takes the more conservative accounting position and will avoid any overstatement of the VAT.Net Reclaim Tax Amount: The sum of the reclaimable tax amount based on the net tax amount above and any calculation applied to identify the reclaimable amount. Typically there are some expense types where for example only 50% of the tax is reclaimable by the business.
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Section 2: Folder – Expense Reports
Field Description
Net Reclaim Adjusted Tax Amount: Above amount prorated to account for any reduction in the approved amount. This is the field that we recommend clients use, as it takes the more conservative accounting position and will avoid any overstatement of the VAT reclaim amount.
Expense Reports > Entry Information > Amounts (reporting currency)
Reporting Currency Currency defined by the client as the corporate, common currency; various reimbursement currencies are converted to this currency in order to obtain totals in one currency
Expense Amount (rpt) Amount of the expense, converted as needed to the reporting currency
Claimed Amount (rpt) Amount of the expense the employee is claiming for reimbursement NOTE: This may differ from the Expense Amount if, for example, a portion of the expense has been marked as personal.
Approved Amount (rpt) Amount of the expense approved for reimbursement, converted as needed to the reporting currency
Adjusted Amount (rpt) In most cases, the adjusted amount equals the approved amount. For travel allowance expenses, however, the adjusted amount may additionally reflect the amount that exceeds the travel allowance limit, pro-rated over more than one expense.
Requested Amount (rpt)Total Tax Posted Amount (rpt)Total Tax Adjusted Amount (rpt)Total Reclaim Posted Amount (rpt)Total Reclaim Adjust Amount (rpt)Net Tax Amount (rpt)Net Adjusted Tax Amount (rpt)Net Reclaim Amount (rpt)New Reclaim Adjusted Amount (rpt)
See Expense Reports > Entry Information > Amounts (reimbursement currency)
Expense Reports > Entry Information > Normalized Vendor
Vendor Alliance Alliance groups such as Marriott Hotels & Resorts, Avis Budget Group, Star Alliance
Vendor Brand Vendors within the alliance such as Courtyard by Marriott, Avis, Budget
Vendor Name Specific vendor such as Courtyard by Marriott in Albany
Analysis/Intelligence: Data Model - Expense Folder User Guide 21Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Vendor Type Hotel, rental car, hotel, etc.Vendor Address 1Vendor Address 2Vendor Address 3Vendor Address 4Vendor CityVendor StateVendor Postal CodeVendor CountryVendor Region
Expense Reports > Entry Information > Receipt Information
Receipt Required Indicates whether the policy dictates that a receipt be submitted for the expense
Receipt Image Required Indicates whether the policy dictates that scanned (or faxed) image of the receipt be submitted for the expense
Receipt Received Indicates whether receipts have been marked as received for the report
Receipt Type Indicates whether a receipt is available for the expense and, if so, whether the receipt includes tax information (for VAT purposes)
E-Receipt ID The unique identification number identifying the receipt
E-Receipt Type The type of e-receipt receivedE-Receipt Image Posted Indicates if the e-receipt is available for the report
Expense Reports > Entry Information > Associated Counts
Number of Attendees Number of attendees (not including the employee) associated with the expense
Number of Comments Number of comments associated with the expenseNumber of Exceptions Number of exceptions the expense generatedNumber of Entries
Expense Reports > Entry Information > Associated Trip Reservation
Trip NameStart DateEnd Date
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Section 2: Folder – Expense Reports
Field Description
Reservation RateHotel Negotiated RateTrip Match TypeTrip Match Cd
Expense Reports > Entry Information > Travel Allowance Information
Travel Allowance Expense Indicates whether the expense is a travel allowance or counts against a travel allowance
Rate Type Code
Expense Reports > Entry Information > Concept Fields
DivisionDivision - CodeDepartment Department - CodeBusiness UnitBusiness Unit - CodeCost Center Cost Center - CodeProjectProject - CodeCompanyCompany - CodeCRM OpportunityCRM Opportunity - CodeCRM AccountCRM Account- CodeCRM EventCRM Event- Code
Expense Reports > Entry Information > TripIt Details
Segment TypeBooking SourceTransaction Date (TripIt)Ticket Number (TripIt)
Analysis/Intelligence: Data Model - Expense Folder User Guide 23Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Class of ServiceStart LocationStart Date (TripIt)End Date (TripIt)Vendor (TripIt)Total DaysNumber of UnitsTransaction Currency (TripIt)Reporting Currency (TripIt)Daily RateDaily Rate (reporting currency)Total AmountTotal Amount (reporting currency)
Expense Reports > Entry Information > Additional Entry Details
Airline Ancillary Fee TypeFrom Credit CardHas VAT Indicates whether the expense has associated VATForeign or Domestic Indicates whether the expense was incurred in the
employee's country, either: Domestic Foreign
Foreign or Domestic CodeVendor (free-form entry) Employee-entered vendor nameVendor (from list) Vendor name, as selected from the corporate
vendor listFrom LocationTo LocationAllocation StateCar Rental DaysHotel Checkin DateHotel Checkout DateHotel DaysTicket NumberIs Billable
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Field Description
Is ReviewedCreated SourceIs Created By ExpenseItAirline Service CodeHas AffidavitOrg Unit 1 - Name throughOrg Unit 6 - Name
Name values of the customizable expense Org Unit fields
Org Unit 1 - Code throughOrg Unit 6 - Code
Code values of the customizable expense Org Unit fields
Custom 1 - Name throughCustom 40 - Name
Name values of the customizable expense Custom fields
Custom 1 - Code throughCustom 40 - Code
Code values of the customizable expense Custom fields
Expense Reports > Entry Information > Entry Extension Details
Amount 1 through Amount 15 Bool 1 through Bool 5Text 1 through Text 15
Expense Reports > Entry Information > XML Receipt Information
Is AssignedCertificate NumberVendor DescriptionTax ID RFC ID for the supplier of the goods or serviceXML Receipt CurrencyStatus Status of the validationComment Comment when Status is 'Valid with warnings' or
'Invalid'UUID If the "parent" itemized expense contains the UUID,
then the UUID is automatically copied to all of the associated "children" itemized expenses.Any leading zeros in the UUID will be removed.
XML Receipt AmountXML Receipt Amount (rpt)
EXPENSE REPORTS > ENTRY INFORMATION > XML RECEIPT INFORMATION > XML RECEIPT KEYS
XML Receipt KeyXML Receipt Legacy Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 25Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
XML Receipt Status KeyXML Receipt Status Prompt Key
Expense Reports > Entry Information > Keys
Entry Key Unique system-assigned key that identifies the expense
Entry Legacy Key Allows users to match expense entries in Analysis/Intelligence with the same values in Concur Expense
Associated Report Key Unique system-assigned key that identifies the expense report on which the expense was submitted
Parent Entry Key Unique system-assigned key that identifies the child expense's parent expense NOTE: If the expense was not itemized, then there is no Parent Entry Key.
Expense Type Key Unique system-assigned key that identifies the expense type
Parent Expense Type Key Unique system-assigned key that identifies the parent expense type
Expense Type Code Code that indicates the expense type to which the employee assigned the expense
Parent Expense Type Code Code that indicates the parent expense type to which the entry's expense type belongs
Payment Type Key Unique system-assigned key that identifies the payment type (method) used to pay the expense
Payment Type Legacy KeyAssociated Credit Card Transaction Key
Unique system-assigned key that identifies a credit card transaction, if the expense originated from a downloaded credit card transaction
Associated Travel Reservation KeyAssociated XML Receipt KeyVendor Key Unique system-assigned key that identifies the
vendor associated with the expenseLocation Key Unique system-assigned key that identifies the
location where the expense was incurredRegion KeyTransaction Currency Key Unique system-assigned key that identifies the
currency in which the expense was incurredFixed Travel Allowance KeyReimbursable Travel Allowance Key
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Section 2: Folder – Expense Reports
Field Description
Authorization request Category KeyCar Log Entry KeyAirline Ancillary Fee Type KeyNormalized Vendor KeyHotel Checkin Date KeyHotel Checkout Date KeyAssociated Mobile Entry KeyItinerary Legacy KeyItinerary KeyTransaction Date KeyAssociated Digitized Receipt Timestamp Key
EXPENSE REPORTS > ENTRY INFORMATION > KEYS > PROMPT KEYS
Expense Type Prompt KeyParent Expense Type Prompt KeyExpense Vendor Prompt Key Location Key Prompt KeyRegion Prompt KeyPayment Type Prompt KeyTransaction Currency Prompt KeyHas Lodging TaxAirline Ancillary Fee Type Prompt KeyNormalized Vendor Prompt KeyCountry PromptCountry Prompt Key
Expense Reports > Common Report Entry FiltersExclude Parent EntriesExclude ItemizationsExclude Personal EntriesAttendee Entries OnlyAttendee Entries OnlyPersonal Entries Only
Analysis/Intelligence: Data Model - Expense Folder User Guide 27Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Travel Allowance Entries OnlyVAT Entries OnlyDomestic Entries OnlyForeign Entries Only
Expense Reports > Open Booking DetailsSegment TypeBooking SourceTransaction DateTicket NumberClass of ServiceStart LocationStart DateEnd DateVendorTotal DaysNumber of UnitsTransaction CurrencyReporting CurrencyDaily RateDaily Rate (rpt_Total AmountTotal Amount (rpt)
Expense Reports > Open Booking Details > Keys
Associated Report Entry Legacy Key
Expense Reports > Expense Report Workflow TrailCurrent Workflow Instance Indicates the workflow instance through which the
transaction is currently progressingNOTE: A single transaction may have more than one associated workflow instance, but only one will be active or current. For example, if an expense report is sent back to the employee, that action terminates one workflow instance. When the employee resubmits the report, that action initiates a new workflow instance.
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Field Description
Current Workflow Flag (Current = 1) Indicates whether the workflow instance has been completed
Workflow Process CompleteStep Name of a particular step in the workflowProcessStep Sequence Number that indicates the order or sequence of this
particular step within the workflowStep Entry Date/Time Date and time when the transaction moved into this
step in the workflowStep Action Date/Time Date and time when action was taken to complete
this workflow stepEmployee Assigned to Step Last name, first name, and middle initial of the
employee designated to take action in this step of the workflow
Role Role of the employee designated to take action in this step of the workflow
Delegate Last name, first name, and middle initial of an employee acting as a delegate on behalf of the person designated to take action in this workflow step
Status Upon Step Completion Status of the transaction when this workflow step completes
Cost Center Name of the cost center. For cost object approvals.Cost Center Code Code for the cost center. For cost object approvals.COA Direct Used For cost object approvalsCOA Type For cost object approvalsIs Cost Object Step For cost object approvalsNext Step For cost object approvalsNext Process For cost object approvalsNext Approver For cost object approvalsNext Approver ID For cost object approvals
Expense Reports > Expense Report Workflow Trail > Amounts (reimbursement currency)
Approved AmountClaimed Amount
Expense Reports > Expense Report Workflow Trail > Additional Employee Details
Employee First Name
Analysis/Intelligence: Data Model - Expense Folder User Guide 29Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Employee Last NameEmployee IDEmployee NicknameEmployee Email AddressEmployee Active FlagBI ManagerBI Manager IDBI Manager E-mail AddressEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - Name
Name values of the customizable employee Org Unit fields
Employee Org Unit 1 - Code throughEmployee Org Unit 6 - Code
Code values of the customizable employee Org Unit fields
Employee Custom 1 - Name throughEmployee Custom 22 - Name
Name values of the customizable employee Custom fields
Employee Custom 1 - Code throughEmployee Custom 22 - Code
Code values of the customizable employee Custom fields
EXPENSE REPORTS > EXPENSE REPORT WORKFLOW TRAIL > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS
Purpose Of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) through 20 (User)
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Field Description
Expense Reports > Expense Report Workflow Trail > Additional Delegate Details
Delegate IDDelegate Email AddressDelegate Active Flag
Expense Reports > Expense Report Workflow Trail > Keys
Workflow Instance Key Unique system-assigned key that identifies the workflow instance
Workflow Instance Legacy KeyReport Key Unique system-assigned key that identifies the
expense reportEmployee Key Unique system-assigned key that identifies the
employeeDelegate Employee Key Unique system-assigned key that identifies the
delegate designated to take action in this workflow step
Process Step Key Unique system-assigned key that identifies the process step
Role KeyRole Legacy KeyStatus Upon Step Completion Key Unique system-assigned key that identifies status
of the transaction when this workflow step completes
Status Upon Completion Legacy KeyStep Legacy KeyProcess Legacy KeyNext Step Instance KeyNext Approver KeyIs Cost Object Step KeyCOA Type Key Unique system-assigned key that identifies the cost
object approver typeCost Center Legacy Key Legacy key for the cost center
EXPENSE REPORTS > EXPENSE REPORT WORKFLOW TRAIL > KEYS > PROMPT KEYS
Employee Prompt KeyStatus Prompt Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 31Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Expense Reports > Report Exceptions
Expense Reports > Report Exceptions > Report Header Exceptions
Exception Code Code that identifies the report-level exception associated to the audit rule that was triggered
Exception Level Severity level of the report-level exceptionException Text Text description of the report-level exceptionDeleted Indicates whether the report-level exception has
been deleted, so as to be no longer available for use with audit or workflow rules
Cleared Indicates whether an Expense Processor has cleared the report-level exception
Exception Event Code that indicates the point in the workflow process when the report was checked for the exception:
ENTRY_SAVE = Entry Save ENTRY_SUBMIT = Entry Submit PMT_HDR_POSTSUBMIT =
Payment Post Request Submit PMT_HEADER_SAVE =
Payment Request Save PMT_HEADER_SUBMIT =
Payment Request Submit PMT_LINEITEM_SAVE =
Payment Request Details Save PMT_LINEITEM_SUBMIT =
Payment Request Details Submit REPORT_POSTSUBMIT = Post Report
Submit REPORT_SAVE = Report Save REPORT_SUBMIT = Report Submit RL_ENTRY_SAVE = Entry Save - Receipt
Limit TR_ENTRY_SAVE = Travel Request
Category Save TR_ENTRY_SUBMIT = Travel Request
Category Submit TR_POSTSUBMIT = Post Travel Request
Submit TR_SAVE = Travel Request Save TR_SUBMIT = Travel Request Submit
# Exceptions
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Field Description
Exception Visible By Code that identifies the users that see the report-level exception:
1 = Traveler, Travel Request Approver, and Travel administrator
2 = Travel Request Approver, and Travel administrator
3 = Travel administrator
EXPENSE REPORTS > REPORT EXCEPTIONS > REPORT HEADER EXCEPTIONS > KEYS
Associated Report Key Unique system-assigned key that identifies the report that generated the exception
Exception Key Unique system-assigned key that identifies the exception
Exception Prompt Key
Expense Reports > Report Exceptions > Report Entry Exceptions
Exception Code Code that identifies the expense-level exception associated to the audit rule that was triggered
Exception Level Severity level of the expense-level exceptionException Text Text description of the expense-level exceptionDeleted Indicates whether the expense-level exception has
been deleted, so as to be no longer available for use with audit or workflow rules
Cleared Indicates whether an Expense Processor has cleared the expense-level exception
Exception Event Code that indicates the point in the workflow process when the report was checked for the exception:
ENTRY_SAVE = Entry Save ENTRY_SUBMIT = Entry Submit PMT_HDR_POSTSUBMIT =
Payment Post Request Submit PMT_HEADER_SAVE =
Payment Request Save PMT_HEADER_SUBMIT =
Payment Request Submit PMT_LINEITEM_SAVE =
Payment Request Details Save PMT_LINEITEM_SUBMIT =
Payment Request Details Submit REPORT_POSTSUBMIT = Post Report
Submit REPORT_SAVE = Report Save REPORT_SUBMIT = Report Submit RL_ENTRY_SAVE = Entry Save - Receipt
Analysis/Intelligence: Data Model - Expense Folder User Guide 33Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Limit TR_ENTRY_SAVE = Travel Request
Category Save TR_ENTRY_SUBMIT = Travel Request
Category Submit TR_POSTSUBMIT = Post Travel Request
Submit TR_SAVE = Travel Request Save TR_SUBMIT = Travel Request Submit
# ExceptionsException Visible By Code that identifies the users that see the expense-
level exception: 1 = Traveler, Travel Request Approver,
and Travel administrator 2 = Travel Request Approver, and Travel
administrator 3 = Travel administrator
EXPENSE REPORTS > REPORT EXCEPTIONS > REPORT ENTRY EXCEPTIONS > KEYS
Associated Report Key Unique system-assigned key that identifies the report containing the expense that generated the exception
Associated Report Entry Key Unique system-assigned key that identifies the expense that generated the exception
Exception Key Unique system-assigned key that identifies the exception
Exception Prompt KeyAssociated Report Entry Legacy Key
Expense Reports > Report Exceptions > Report Entry Allocation Exceptions
Exception CodeException LevelException TextDeletedClearedException Event# ExceptionsException Visible By
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Section 2: Folder – Expense Reports
Field Description
EXPENSE REPORTS > REPORT EXCEPTIONS > REPORT ENTRY ALLOCATION EXCEPTIONS > KEYS
Associated Report KeyAssociated Report Entry KeyAssociated Report Entry Allocation Legacy KeyAssociated Report Entry Allocation KeyException KeyExpense Prompt Key
Expense Reports > Report Comments
Expense Reports > Report Comments > Report Header Comments
Commenter's Name Last name, first name, and middle initial of the employee entering the report-level comment
Comment Text of the report-level commentComment Date/Time Date and time when the report-level comment was
enteredComment for
EXPENSE REPORTS > REPORT COMMENTS > REPORT HEADER COMMENTS > KEYS
Associated Report Key Unique system-assigned key that identifies the report on which the report-level comment was entered
Comment Employee Key Unique system-assigned key that identifies the employee that entered the report-level comment
Comment for Employee Key
Expense Reports > Report Comments > Report Entry Comments
Commenter's Name Last name, first name, and middle initial of the employee entering the expense-level comment
Comment Text of the expense-level commentComment Date/Time Date and time when the expense-level comment
was enteredComment for
EXPENSE REPORTS > REPORT COMMENTS > REPORT ENTRY COMMENTS > KEYS
Associated Report Entry Key Unique system-assigned key that identifies the expense on which the expense-level comment was entered
Analysis/Intelligence: Data Model - Expense Folder User Guide 35Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Associated Report Entry Legacy KeyAssociated Report Key Unique system-assigned key that identifies the
report containing the expense on which the expense-level comment was entered
Comment Employee Key Unique system-assigned key that identifies the employee that entered the expense-level comment
Commenter Employee Key
Expense Reports > Expense AllocationPercentage Percentage of the expense allocated to the account
codeAccount Code 1 Account code to which the allocated portion of the
expense is chargedAccount Code 2 Second account code if needed
NOTE: Some expenses (or portions of an expense) may be charged to more than one account code. For example, for a travel allowance expense that exceeds a daily travel allowance, the allowable portion may be charged to one account and the overage may be charged to another account.
Expense Reports > Expense Allocation > Amounts (reimbursement currency)
Reimbursement Currency Currency in which the employee is reimbursedApproved Amount Amount of the allocation approved for
reimbursement, converted as needed to the employee's reimbursement currency
Expense Amount Amount of the allocation, converted as needed to the employee's reimbursement currency
Claimed Amount Amount of the allocation for the expense the employee is claiming for reimbursement
Adjusted Amount In most cases, the adjusted amount equals the approved amount. For travel allowance expenses, however, the adjusted amount may additionally reflect the amount that exceeds the travel allowance limit, pro-rated over more than one expense.
Expense Reports > Expense Allocation > Amounts (reporting currency)
Reporting Currency Currency defined by the client as the corporate, common currency; various reimbursement currencies are converted to this currency in order to obtain totals in one currency
Approved Amount (rpt) Amount of the allocation approved for reimbursement, converted as needed to the reporting currency
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Section 2: Folder – Expense Reports
Field Description
Expense Amount (rpt) Amount of the allocation, converted as needed to the reporting currency
Claimed Amount (rpt) Amount of the allocation for the expense the employee is claiming for reimbursement
Adjusted Amount (rpt) In most cases, the adjusted amount equals the approved amount. For travel allowance expenses, however, the adjusted amount may additionally reflect the amount that exceeds the travel allowance limit, pro-rated over more than one expense.
Expense Reports > Expense Allocation > Concept Fields
DivisionDivision - CodeDepartment Department - CodeBusiness UnitBusiness Unit - CodeCost Center Cost Center - CodeProjectProject - CodeCompanyCompany - CodeCRM OpportunityCRM Opportunity - CodeCRM AccountCRM Account- CodeCRM EventCRM Event- Code
Expense Reports > Expense Allocation > Additional Allocation Details
Custom 1 - Name throughCustom 20 - Name
Name values of the customizable allocation Custom fields
Custom 1 - Code throughCustom 20 - Code
Code values of the customizable allocation Custom fields
Analysis/Intelligence: Data Model - Expense Folder User Guide 37Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Expense Reports > Expense Allocation > Keys
Allocation Key Unique system-assigned key that identifies the allocation
Allocation Legacy KeyAssociated Report Entry Key Unique system-assigned key that identifies the
expense being allocatedAssociated Report Entry Legacy KeyReimbursement Currency Key Unique system-assigned key that identifies the
currency in which the employee is reimbursedReporting Currency Key Unique system-assigned key that identifies the
reporting currency
Expense Reports > Expense AttendeesAttendee Name Last Name, First Name of an attendee associated
with the expenseAttendee First NameAttendee Last NameAttendee Middle InitialAttendee SuffixTitle Job title of the attendeeCompany Company employing the attendeeAttendee Type Type of attendee at the expensed event, such as
business guest, employee, or spouseAttendee Type Code Attendee type code associated with the attendee
typeExternal ID ID for the attendee in the external source systemDeleted Indicates that the attendee is inactive on the
attendee list; does not indicate the attendee was deleted from the expense entry
Is Traveling Associated with the attendee "status" field that was introduced to the attendee screen (Attendee Detail View) for clients to define the attendee status (travelling or non-travelling) for the "employee" attendee type.
Is Traveling CodeCurrent Version Flag
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Field Description
Expense Reports > Expense Attendees > Amounts
Attendee Currency Currency associated with the attendee: As defined in the attendee import, if
imported- or -
Same as the employee's reimbursement currency, if the attendee was added by an employee
Approved Amount (Attendee Currency)
Amount of the expense approved for reimbursement, converted as needed to the attendee currency
Reimbursement Currency Currency in which the employee was reimbursedApproved Amount (Reimbursement Currency)
Amount of the expense approved for reimbursement, converted as needed to the employee's reimbursement currency
Reporting Currency Currency defined by the client as the corporate, common currency; various reimbursement currencies are converted to this currency in order to obtain totals in one currency
Approved Amount (Reporting Currency)
Amount of the expense approved for reimbursement, converted as needed to the reporting currency
Transaction Currency Currency in which the expense was incurredApproved Amount (Transaction Currency)
Amount of the expense approved for reimbursement, in the currency in which the expense was incurred
Expense Reports > Expense Attendees > Expense Entry Information
Expense Attendee Custom 1 – Name through Custom 5 - Name
Name values of the customizable attendee Custom fields
Expense Attendee Custom 1 – Code through Custom 5 - Code
Code values of the customizable attendee Custom fields
Is Amount Edited Indicates whether the amount was edited by the employee
Expense Reports > Expense Attendees > Associated Counts
Attendee Instance Count Represents the count field for the attendee record, which exists for every type of attendee but is not commonly editable for attendee types other than No Show
Expense Reports > Expense Attendees > Additional Attendee Details
Custom 1 - Name throughCustom 20 - Name
Name values of the customizable attendee Custom fields
Analysis/Intelligence: Data Model - Expense Folder User Guide 39Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Custom 1 - Code throughCustom 20 - Code
Code values of the customizable attendee Custom fields
Expense Reports > Expense Attendees > Keys
Attendee Key Unique system-assigned key that identifies the attendee
Attendee Legacy KeyAssociated Report Entry Key Unique system-assigned key that identifies the
expense to which the attendee has been assignedAssociated Report Entry Legacy KeyReporting Currency Key Unique system-assigned key that identifies the
reporting currencyReimbursement Currency Key Unique system-assigned key that identifies the
employee is reimbursedTransaction Currency Key Unique system-assigned key that identifies the
currency in which the expense was incurredAttendee Type Key Unique system-assigned key that identifies the
attendee type (employee, spouse, etc.)Attendee Currency Key Unique system-assigned key that identifies the
currency assigned to the attendee
EXPENSE REPORTS > EXPENSE ATTENDEES > KEYS > PROMPT KEYS
Attendee Currency Prompt Key
Expense Reports > Employee TaxabilityInsert Date/Time For German Three-Month Tax Rule but can actually
be used for any appropriate tax reportingTransaction Currency For German Three-Month Tax Rule but can actually
be used for any appropriate tax reportingTaxable Amount For German Three-Month Tax Rule but can actually
be used for any appropriate tax reportingReporting Currency For German Three-Month Tax Rule but can actually
be used for any appropriate tax reportingTaxable Amount (rpt) For German Three-Month Tax Rule but can actually
be used for any appropriate tax reportingNon Taxable Amount For German Three-Month Tax Rule but can actually
be used for any appropriate tax reportingNon Taxable Amount (rpt) For German Three-Month Tax Rule but can actually
be used for any appropriate tax reportingFlat Rate Taxable Amount For German Three-Month Tax Rule but can actually
be used for any appropriate tax reporting
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Section 2: Folder – Expense Reports
Field Description
Flat Rate Taxable Amount (rpt) For German Three-Month Tax Rule but can actually be used for any appropriate tax reporting
From Service
Expense Reports > Employee Taxability > Keys
Associated Report Entry Key Unique system-assigned key that identifies the expense report
Associated Report Entry Legacy Key
Expense Reports > Mobile Quick Expense EntryEmployeeEmployee IDExpense TypeVendor NameLocationTransaction DateReceipt Image ID
Expense Reports > Mobile Quick Expense Entry > Amounts
Transaction CurrencyTransaction AmountReporting CurrencyTransaction Amount (rpt)
Expense Reports > Mobile Quick Expense Entry > Keys
Mobile Entry KeyEmployee KeyMobile Entry Legacy KeyReporting Currency KeyTransaction Currency KeyTransaction Date Key
Expense Reports > Expense Taxes
Expense Reports > Expense Taxes > Expense Tax
Tax Authority NameTax Authority LabelTax Rate Type
Analysis/Intelligence: Data Model - Expense Folder User Guide 41Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
SourceTax CodeReclaim CodeProportional FlagProportional Flag Code
EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX > ADDITIONAL FIELDS
Tax Rate Type DeletedCustom 1 - Name throughCustom 10 - NameCustom 1 - Code throughCustom 10 - Code
EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX > AMOUNTS (TRANSACTION CURRENCY)
Transaction CurrencyTax on Expense AmountTax on Adjusted AmountReclaimable Tax on Expense AmountReclaimable Tax on Adjusted AmountLost Reclaimable Tax
EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX > AMOUNTS (REIMBURSEMENT CURRENCY)
Reimbursement CurrencyTax on Expense Amount (reimb)Tax on Adjusted Amount (reimb)Reclaimable Tax on Expense Amount (reimb)Reclaimable Tax on Adjusted Amount (reimb)VAT Reclaim Amount (reimb)
EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX > AMOUNTS (REPORTING CURRENCY)
Reporting CurrencyTax on Expense Amount (rpt)Tax on Adjusted Amount (rpt)
42 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Reclaimable Tax on Expense Amount (rpt)Reclaimable Tax on Adjusted Amount (rpt)VAT Reclaim Amount (rpt)
EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX > KEYS
Report Entry Tax KeyAssociated Report Entry KeyAssociated Report Entry Legacy KeyTax Authority KeyTax Rate Type KeyTransaction Currency KeyReimbursement Currency KeyReporting Currency Key
Expense Reports > Expense Taxes > Expense Tax > Keys > Prompt Keys
Tax Authority Prompt KeyTax Rate Type Prompt KeyTransaction Currency Prompt KeyReimbursement Currency Prompt Key
Expense Reports > Expense Taxes > Expense Tax Allocation
Fringe Benefit Reclaim CodeFringe Benefit Attendee TypePercentageAccount Code 1Account Code 2
EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX ALLOCATION > AMOUNTS (TRANSACTION CURRENCY)
Transaction CurrencyTax on Expense AmountTax on Adjusted AmountReclaimable Tax on Expense AmountReclaimable Tax on Adjusted Amount
Analysis/Intelligence: Data Model - Expense Folder User Guide 43Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX ALLOCATION > ADDITIONAL ALLOCATION DETAILS
Custom 1 - Name throughCustom 20 - NameCustom 1 - Code throughCustom 20 - Code
EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX ALLOCATION > AMOUNTS (REIMBURSEMENT CURRENCY)
Reimbursement CurrencyTax on Expense Amount (reimb)Tax on Adjusted Amount (reimb)Reclaimable Tax on Expense Amount (reimb)Reclaimable Tax on Adjusted Amount (reimb)
EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX ALLOCATION > AMOUNTS (REPORTING CURRENCY)
Reporting CurrencyTax on Expense Amount (rpt)Tax on Adjusted Amount (rpt)Reclaimable Tax on Expense Amount (rpt)Reclaimable Tax on Adjusted Amount (rpt)
EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX ALLOCATION > KEYS
Report Entry Tax Allocation KeyAssociated Report Entry KeyAssociated Report Entry Legacy KeyAssociated Report Entry Allocation Key
Expense Reports > Car ExpensesFrom LocationTo LocationOdometer StartOdometer End
44 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Business DistancePersonal Distance Distance UnitDistance Unit CodePassenger CountVehicle IDRate Criteria NameConfiguration NameConfiguration LabelRoute IDData Source Source of the mileage route information for car
expenses
Expense Reports > Car Expenses > Additional Car Details
Engine SizeEnergy Energy name – the same way it appears in the
Expense user interface, such as PetrolCO2 Emission RateFirst Date of CirculationFirst Date Of Circulation For CompanyEnd Date Of CirculationRegistration DateRate Criteria SequenceCompany or Personal ConfigurationConfiguration TypeConfiguration Period UnitsConfiguration Starting MonthConfiguration Starting Day in MonthCustom 1 - Name through Custom 5 - NameCustom 1 - Code through Custom 5 - Code
Expense Reports > Car Expenses > Drive Mileage Details
User IDDistance
Analysis/Intelligence: Data Model - Expense Folder User Guide 45Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
UnitRoute SourceAvoid HighwaysAvoid TollsRound TripJourney Type
Expense Reports > Car Expenses > Keys
Car Log Entry KeyCar Log KeyCar KeyCar Legacy KeyCar Criteria KeyCar Criteria Legacy KeyCar Configuration KeyMileage Route Key
EXPENSE REPORTS > CAR EXPENSES > KEYS > PROMPT KEYS
Car Prompt KeyCar Criteria Prompt KeyCar Configuration Prompt Key
Expense Reports > Credit CardFilter: Include Only Assigned TransactionsFilter: Include Only Unassigned Transactions
Expense Reports > Credit Card > Credit Card Accounts
Employee Name of the employee to whom the card has been assignedNOTE: Not all cards may be assigned to an employee.
Employee ID Unique code or number that identifies the employee assigned to the cardNOTE: Not all cards may be assigned to an employee.
Name on Card Name on the corporate card, as supplied by the credit card vendor
46 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Last Four Account Digits Last four digits of the credit card account numberAccount TypeAccounting CodeDefault PolicyMarket CodePayment TypeCard Provider MarketCard Provider StatusCard Provider Status CodeCard Cancel DateEffective DateIs Deleted FlagIs Deleted Flag Code
EXPENSE REPORTS > CREDIT CARD > CREDIT CARD ACCOUNTS > MANAGE CARD PROGRAM DETAILS
Program NameProgram TypeProgram IssuerProgram Issuer CodeProgram Default PolicyProgram CountryProgram Country CodeProgram FrequencyProgram Start Day 1Program Start Day 2Program Is Deleted
EXPENSE REPORTS > CREDIT CARD > CREDIT CARD ACCOUNTS > ADDITIONAL EMPLOYEE DETAILS
Employee First NameEmployee Last NameEmployee NicknameEmployee E-mail AddressEmployee Login ID
Analysis/Intelligence: Data Model - Expense Folder User Guide 47Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Employee Active FlagEmployee Country Code Two-character code that identifies the employee's
countryDefault ApproverDefault Approver IDDefault Approver Email AddressBI ManagerBI Manager IDBI Manager E-mail AddressEmployee Ledger CodeEmployee Ledger NameEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - Name
Name values of the customizable employee Org Unit fields
Employee Org Unit 1 - Code throughEmployee Org Unit 6 - Code
Code values of the customizable employee Org Unit fields
Employee Custom 1 - Name throughEmployee Custom 21 - Name
Name values of the customizable employee Custom fields
Employee Custom 1 - Code throughEmployee Custom 21 - Code
Code values of the customizable employee Custom fields
Expense Reports > Credit Card > Credit Card Accounts > Additional Employee Details > Traveler User Fields
Purpose Of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) through 20 (User)
48 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
EXPENSE REPORTS > CREDIT CARD > CREDIT CARD ACCOUNTS > KEYS
Credit Card Account Key Unique system-assigned key that identifies the account, or credit card, on which the transaction was charged
Employee Key Unique system-assigned key that identifies the employee
Payment Type Key Unique system-assigned key that identifies the payment type (method) used to pay the expense
Associated Card Program KeyAccount Type KeyDefault Policy KeyProgram Type KeyProgram Default Policy KeyProgram Country Key
Expense Reports > Credit Card > Credit Card Accounts > Keys > Prompt Keys
Employee Prompt KeyPayment Type Prompt KeyAccount Type Prompt KeyDefault Policy Prompt KeyProgram Type Prompt KeyProgram Default Policy Prompt KeyProgram Country Prompt Key
Expense Reports > Credit Card > Credit Card Transactions
Card TypeTransaction Status Code that indicates the availability status of the
credit card transaction: AS = Assigned to report BA = Prior to card assignment CH = Configuration hidden ED = Prior to effective date HD = User hidden PD = Potential duplicate PH = Payment hidden UN = Unassigned to report
Analysis/Intelligence: Data Model - Expense Folder User Guide 49Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Transaction Status Value Transaction status description: Assigned to Report Prior to Card Assignment Configuration Hidden Prior to Effective Date User Hidden Potential Duplicate Payment Hidden Unassigned to Report
Transaction Type One of these: CHG = Charge PAY = Payment CAV = Cash Advance RPE = Credit
Transaction Type Name Name of the transaction type: Charge Payment Cash Advance Credit
Merchant Name of the merchant, or vendor, with whom the transaction was conducted
Merchant ID ID of the merchant, or vendor, with whom the transaction was conducted
Default Expense Type Default expense type associated with the merchant on the transaction NOTE: Employees may change the default expense type after they assign the credit card transaction to an expense report.
Posted Date Date the transaction was posted to the credit card's systems
Transaction Date Date the transaction was incurredDownload Date Date the transaction was imported into the expense
systemBilling Date
EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > AMOUNTS
Posted Amount (credit card currency) Transaction amount converted, as needed, from the transaction currency to the credit card's currency
Posted Amount (reimbursement currency)
Transaction amount converted, as needed, from the transaction currency to the currency in which the employee is reimbursed
50 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Posted Amount (reporting currency) Transaction amount converted, as needed, from the transaction currency to the reporting currency
Credit Card Currency Credit card's base currencyReimbursement Currency Currency in which the employee was reimbursedReporting Currency Currency defined by the client as the corporate,
common currency; various reimbursement currencies are converted to this currency in order to obtain totals in one currency
Transaction Amount Amount of the transaction in the currency in which the transaction was incurred
Transaction Currency Currency in which the transaction was incurred
EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > NORMALIZED VENDOR
Vendor Alliance Alliance groups such as Marriott Hotels & Resorts, Avis Budget Group, Star Alliance
Vendor Brand Vendors within the alliance such as Courtyard by Marriott, Avis, Budget
Vendor Name Specific vendor such as Courtyard by Marriott in Albany
Vendor Type Hotel, rental car, hotel, etc.Vendor Address 1Vendor Address 2Vendor Address 3Vendor Address 4Vendor CityVendor StateVendor Postal CodeVendor CountryVendor Region
EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > ADDITIONAL TRANSACTION DETAILS
Transaction ID Unique number that identifies the credit card transaction
Reference NumberAcquirer Reference NumberProcessor Reference NumberSequence Number
Analysis/Intelligence: Data Model - Expense Folder User Guide 51Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Description Further description of the transactionCharge Description Line 2Charge Description Line 3Charge Description Line 4Charge Description Line 5Assigned FlagAddendum Type Type of level 3 information available for the
transaction: TRVL = Air and Other Travel PRCH = Other Goods or Services LODG = Lodging CAR = Car Rental
Addendum Type CodeBilling TypeStatement Start DateStatement End DateStatement StatusCustom 1 throughCustom 10
Additional fields that contain other information supplied by the credit card vendor
Credit Card Account Code 1 throughCredit Card Account Code 10
EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > ADDITIONAL MERCHANT DETAILS
Merchant DescriptionMerchant Code Code that identifies the merchantMerchant Reference Number Reference number that identifies the merchantMerchant Address Street address where the merchant is locatedMerchant City/Location City or location where the merchant is locatedMerchant State/Province/Region State, province, or region where the merchant is
locatedMerchant Country Country where the merchant is locatedMerchant Country Code ISO country code for the country where the
merchant is locatedMerchant Postal Code Postal code that applies to the merchant location
52 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Standard Merchant Code Concur-standardized code that identifies the merchant; if the vendor provides other than an MCC code, then Concur attempts to provides a translated value in this column
Merchant Region
EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > BILLED TO CREDIT CARD ACCOUNT
Billed To Payment TypeBilled To Account TypeBilled To Name on CardBilled To Last Four Account DigitsBilled To Market CodeBilled To Provider StatusBilled To Cancel DateBilled To Effective DateBilled To Is Deleted
EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > TAX INFORMATION
Tax AmountOther Tax AmountGST or VAT AmountSales Tax AmountLocal Tax AmountAccredited VAT MerchantCustomer VAT NumberMerchant VAT Number
EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > REPORTING SEGMENTS
Reporting GroupSegment 1 - Code throughSegment 10 - CodeSegment 1 - Name throughSegment 10 - Name
Analysis/Intelligence: Data Model - Expense Folder User Guide 53Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > ACTIONABLE ANALYTICS
Transaction Status CodeTransaction Exceeds LimitIs Anomaly Merchant Category
EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > KEYS
Credit Card Transaction Key Unique system-assigned key that identifies the credit card transaction
Credit Card Transaction Legacy KeyCredit Card Account Key Unique system-assigned key that identifies the
account, or credit card, on which the transaction was charged
Associated Cash Advance Key Unique system-assigned key that identifies a cash advance that may have been created by the import of the credit card transaction
Associated Cash Advance Legacy KeyEmployee Key Unique system-assigned key that identifies the
employeePayment Type Key Unique system-assigned key that identifies the
payment type (method) used to pay the expenseTransaction Status Key Unique system-assigned key that identifies the
transaction statusTransaction Type Key Unique system-assigned key that identifies the
transaction typeDefault Expense Type Key Unique system-assigned key that identifies the
default expense typeExpense Type CodeReporting Currency Key Unique system-assigned key that identifies the
reporting currencyCredit Card Currency Key Unique system-assigned key that identifies the
credit card's base currencyTransaction Currency Key Unique system-assigned key that identifies the
currency in which the expense was incurredReimbursement Currency Key Unique system-assigned key that identifies the
currency in which the employee is reimbursedBilled To Account KeyBilled To Payment Type KeyBilled To Account Type KeyNormalized Vendor Key
54 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Merchant Region Key
Expense Reports > Credit Card > Credit Card Transactions > Keys > Prompt Keys
Credit Card Currency Prompt KeyTransaction Currency Prompt KeyExpense Type Prompt KeyTransaction Status Prompt KeyTransaction Type Prompt KeyBilled To Payment Type Prompt KeyBilled To Account Type Prompt KeyNormalized Vendor Prompt KeyMerchant Region Prompt Key
Expense Reports > Credit Card > Additional Transaction Details
EXPENSE REPORTS > CREDIT CARD > ADDITIONAL TRANSACTION DETAILS > CREDIT CARD-CAR RENTAL INFORMATION
Rental Agreement NumberRenter NameClass CodeNumber of Rental DaysPickup Date/TimeReturn Date/Time
Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information > Pickup & Return Locations
Pickup Property IDPickup City/LocationPickup State/Province/RegionPickup CountryReturn Property IDReturn City/LocationReturn State/Province/RegionReturn Country
Analysis/Intelligence: Data Model - Expense Folder User Guide 55Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information > Rates, Charges & Other Amounts
Distance RateDaily RateWeekly RateTotal DistanceRegular Distance ChargeExtra Distance ChargeOne Way Drop ChargeLate ChargeFuel ChargeInsurance ChargeOther ChargeAdjustment AmountExtra Charge CodeExtra Charge Amount
Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information > Additional Car Rental Details
Number of CarsMaximum Free DistanceCommodity CodeCustom 1 throughCustom 5
Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information > Keys
Associated Credit Card Transaction Key
EXPENSE REPORTS > CREDIT CARD > ADDITIONAL TRANSACTION DETAILS > CREDIT CARD-LODGING INFORMATION
Folio NumberMerchant Record NumberProperty PhoneArrival Date/TimeDeparture Date/Time
56 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Number of Room NightsGuest NameNumber in PartyRoom TypeNumber of Rooms
Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information > Rates, Charges & Other Amounts
Daily Room RateDaily Room TaxBar ChargeFood ChargeParking ChargePhone ChargeGift ChargeLaundry ChargeMovie ChargeTip ChargeOther ChargeCharge DescriptionPrepaid AmountTotal Room TaxAdjustment AmountTotal Lodging AmountTotal Non-Room ChargeTotal Folio Cash AdvanceTotal Business Center ChargesHealth Club ChargesConference ChargesInternet Access Charges
Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information > Lodging Location
Lodging City/LocationLodging State/Province/Region
Analysis/Intelligence: Data Model - Expense Folder User Guide 57Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Lodging Postal CodeLodging Region IDLodging CountryLodging Property ID
Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information > Additional Lodging Information
Commodity CodeProgram CodeOther Services CodeCustom 1 throughCustom 5
Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information > Keys
Associated Credit Card Transaction Key
EXPENSE REPORTS > CREDIT CARD > ADDITIONAL TRANSACTION DETAILS > LODGING FOLIO DETAILS
Folio Transaction TypeFolio Transaction Type DescriptionTransaction Date/TimePosted Date/TimeTransaction AmountTransaction Description
EXPENSE REPORTS > CREDIT CARD > ADDITIONAL TRANSACTION DETAILS > CREDIT CARD-AIR AND TRAVEL INFORMATION
Ticket NumberPassenger NameDeparture Date/TimeIssuing CarrierTotal FareIssued DateNumber of LegsBase FareTotal Fee
58 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
E-TicketTravel Agency CodeTravel Agency NameConjunction IDRefund Ticket NumberExchanged Ticket NumberExchanged Ticket AmountCommodity CodeCustom 1 throughCustom 5
Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Air and Travel Information > Keys
Associated Credit Card Transaction Key
EXPENSE REPORTS > CREDIT CARD > ADDITIONAL TRANSACTION DETAILS > TRAVEL SEGMENT DETAILS
Travel Leg NumberCarrier CodeService ClassDeparture LocationArrival LocationFlight NumberLeg Departure Date/TimeLeg Arrival Date/TimeForeign DepartureDeparture Country Originating LegForeign ArrivalArrival CountryFinal DestinationFareFeeConjunction Ticket NumberExchange Ticket Number
Analysis/Intelligence: Data Model - Expense Folder User Guide 59Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Segment Custom 1 throughSegment Custom 5
EXPENSE REPORTS > CREDIT CARD > ADDITIONAL TRANSACTION DETAILS > CREDIT CARD-OTHER GOODS & SERVICES
Invoice NumberOrder Date/TimePurchase Date/TimeProduct CodeDescriptionNumber of Line ItemsDiscount AmountShipping AmountDuty AmountVAT Ship Tax AmountCommodity CodeCustom 1 throughCustom 10
Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Other Goods & Services > Keys
Associated Credit Card Transaction Key
EXPENSE REPORTS > CREDIT CARD > ADDITIONAL TRANSACTION DETAILS > OTHER GOODS & SERVICES DETAILS
Item IDItem QuantityUnit of MeasureUnit AmountDescriptionItem Discount AmountExtended AmountTotal Line AmountDetail Sequence NumberNet GrossDiscount
60 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Item Commodity CodeItem Commodity Code ExtendedItem Custom 1 throughItem Custom 10
EXPENSE REPORTS > CREDIT CARD > ADDITIONAL TRANSACTION DETAILS > CREDIT CARD - FLEET/FUEL INFORMATION
Card Assigned ToDriver IDVehicle NumberFuel TypeFuel Type CodeProduct TypeProduct Type CodeService TypeService Type Code
Expense Reports > Credit Card > Additional Transaction Details > Credit Card - Fleet/Fuel Information > Keys
Associated Credit Card Transaction KeyCard Assigned to Legacy Key
Include Only Fleet/Fuel Cards Assigned to Driver
(filter)
Include Only Fleet/Fuel Cards Assigned to Vehicle
(filter)
Expense Reports > Receipts Viewed
Expense Reports > Receipts Viewed > Report Receipts Viewed
Receipts Viewed Date/TimeReceipts Viewed By EmployeeReceipts Viewed By Employee - ID
EXPENSE REPORTS > RECEIPTS VIEWED > REPORT RECEIPTS VIEWED > KEYS
Associated Report Legacy KeyAssociated Employee Expense Legacy Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 61Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Expense Reports > Receipts Viewed > Entry Receipts Viewed
Receipts Viewed Date/TimeReceipts Viewed By EmployeeReceipts Viewed By Employee - ID
EXPENSE REPORTS > RECEIPTS VIEWED > REPORT RECEIPTS VIEWED > KEYS
Associated Report Entry Legacy KeyAssociated Employee Expense Legacy Key
Expense Reports > Japanese Public Transportation
Expense Reports > Japanese Public Transportation > IC Cards
EmployeeEmployee IDCard IDCard NameIs ActiveRegister Date
EXPENSE REPORTS > JAPANESE PUBLIC TRANSPORTATION > IC CARDS > ADDITIONAL EMPLOYEE DETAILS
Employee First NameEmployee Last NameEmployee NicknameEmployee Email AddressEmployee Login IDEmployee Active FlagEmployee Country CodeEmployee Country NameDefault ApproverDefault Approver IDDefault Approver Email AddressBI ManagerBI Manager Email AddressEmployee Ledger Code
62 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Employee Ledger NameEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - NameEmployee Org Unit 1 - Code throughEmployee Org Unit 6 - CodeEmployee Custom 1 - Name throughEmployee Custom 21 - NameEmployee Custom 1 - Code throughEmployee Custom 21 - Code
EXPENSE REPORTS > JAPANESE PUBLIC TRANSPORTATION > IC CARDS > KEYS
IC Card KeyEmployee Key
Expense Reports > Japanese Public Transportation > IC Cards > Keys > Prompt Keys
Employee Prompt Key
Expense Reports > Japanese Public Transportation > Route Legs
CommentIC Record IDOrigin TypeTravel ClassTransaction DateTransaction Date/TimeFrom LineFrom Line (Japanese)To LineTo Line (Japanese)From LocationTo Location
EXPENSE REPORTS > JAPANESE PUBLIC TRANSPORTATION > ROUTE LEGS > FLAGS
Is FastIs Cheap Is EasyIs From Commuter Pass UsedIs To Commuter Pass used
Analysis/Intelligence: Data Model - Expense Folder User Guide 63Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
EXPENSE REPORTS > JAPANESE PUBLIC TRANSPORTATION > ROUTE LEGS > AMOUNTS
Transaction CurrencyTransaction Currency – NameAmountTotal AmountAdditional ChargeTotal Additional ChargeReimbursement CurrencyReimbursement Currency – NameAmount (reimbursement currency)Total Amount (reimbursement currency)Additional Charge (reimbursement currency)Total Additional Charge (reimbursement currency)Reporting CurrencyReporting Currency (Name)Amount (reporting currency)Total Amount (reporting currency)Additional Charge (reporting currency)Total Additional Charge (reporting currency)
EXPENSE REPORTS > JAPANESE PUBLIC TRANSPORTATION > ROUTE LEGS > KEYS
Route Leg KeyIC Card KeyAssociated Report Entry KeyTravel Class KeyOrigin Type KeyFrom Line KeyTo Line KeyFrom Location KeyTo Location Key
64 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Expense Reports > Japanese Public Transportation > Route Legs > Keys > Prompt Keys
From Line Prompt KeyTo Line Prompt KeyTravel Class Prompt KeyFrom Location Prompt KeyTo Location Prompt Key
Section 3: Folder – Authorization Requests
Field Description
Authorization Requests > Authorization Request HeadersAuthorization Request NameRequesting EmployeeEmployee IDRequest IDRequest Purpose Approval StatusPolicyClosed FlagDeletedNumber of Request Category Entries
Analysis/Intelligence: Data Model - Expense Folder User Guide 65Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Authorization Requests > Authorization Request Headers > Amounts (request currency)
Request CurrencyRequested AmountApproved AmountRemaining Amount
Authorization Requests > Authorization Request Headers > Amounts (reporting currency)
Reporting CurrencyRequested Amount (rpt)Approved Amount (rpt)Remaining Amount (rpt)
Authorization Requests > Authorization Request Headers > Request Dates
Creation Date Submit DateAuthorized DateExpiration DateTravel Start DateTravel End Date
Authorization Requests > Authorization Request Headers > Additional Request Details
Custom 1 - Name throughCustom 20 - NameCustom 1 - Code throughCustom 20 - Code
Authorization Requests > Authorization Request Headers > Reporting Segments
Reporting GroupSegment 1 - Name throughSegment 10 - NameSegment 1 - Code throughSegment 10 - Code
66 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Authorization Requests > Authorization Request Headers > Additional Employee Details
Employee First NameEmployee Last NameEmployee NicknameDefault ApproverDefault Approver IDDefault Approver E-mail AddressBI ManagerBI Manager IDBI Manager E-mail AddressEmployee E-mail AddressEmployee Login IDEmployee Active FlagEmployee Ledger CodeEmployee Ledger NameEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - NameEmployee Org Unit 1 - Code throughEmployee Org Unit 6 - CodeEmployee Custom 1 - Name throughEmployee Custom 22 - NameEmployee Custom 1 - Code throughEmployee Custom 22 - Code
AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST HEADERS > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS
Purpose Of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)
Analysis/Intelligence: Data Model - Expense Folder User Guide 67Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) through 20 (User)
Authorization Requests > Authorization Request Headers > Keys
Authorization Request KeyAuthorization Request Legacy KeyEmployee KeyDefault Authorization Request Approver KeyPolicy KeyApproval Status KeyRequest Currency Key
AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST HEADERS > KEYS > PROMPT KEYS
Employee Prompt KeyDefault Authorization Request Approver Prompt KeyPolicy Prompt KeyRequest Currency Prompt KeyApproval Status Prompt Key
Authorization Requests > Authorization Request Category EntriesExpense Category NameDescriptionVendorFrom City/LocationFrom State/Province/RegionFrom CountryTo City/LocationTo State/Province/RegionTo Country
68 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
From DateTo DateNumber of Attendees
Authorization Requests > Authorization Request Category Entries > Amounts (request currency)
Request CurrencyRequested AmountApproved AmountRemaining Amount
Authorization Requests > Authorization Request Category Entries > Amounts (reporting currency)
Reporting CurrencyRequested Amount (rpt)Approved Amount (rpt)Remaining Amount (rpt)
Authorization Requests > Authorization Request Category Entries > Additional Request Category Details
Vendor (free -form entry)Vendor (from list)Custom 1 - Name throughCustom 40 - NameCustom 1 - Code throughCustom 40 - Code
Authorization Requests > Authorization Request Category Entries > Keys
Authorization Request Category KeyAssociated Authorization Request KeyExpense Category KeyExpense Category Legacy KeyFrom Location KeyTo Location KeyExpense Vendor KeyRequest Currency Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 69Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST CATEGORY ENTRIES > KEYS > PROMPT KEYS
Expense Category Prompt KeyFrom Location Prompt KeyTo Location Prompt KeyExpense Vendor Prompt KeyRequest Currency Prompt Key
Authorization Requests > Authorization Request Workflow TrailCurrent Workflow Instance Current Workflow Flag (Current = 1)Workflow Process CompleteStepProcessStep SequenceStep Entry Date/Time Step Action Date/Time Employee Assigned to Step RoleDelegateStatus Upon Step Completion
Authorization Requests > Authorization Request Workflow Trail > Additional Employee Details
Employee First NameEmployee Last NameEmployee NicknameEmployee ID Employee Email AddressEmployee Active FlagBI ManagerBI Manager IDBI Manager E-mail AddressEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - Name
70 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Employee Org Unit 1 - Code throughEmployee Org Unit 6 - CodeEmployee Custom 1 - Name throughEmployee Custom 22 - NameEmployee Custom 1 - Code throughEmployee Custom 22 - Code
AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST WORKFLOW TRAIL > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS
Purpose Of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) through 20 (User)
Authorization Requests > Authorization Request Workflow Trail > Additional Delegate Details
Delegate IDDelegate Email Address Delegate Active Flag
Authorization Requests > Authorization Request Workflow Trail > Keys
Authorization Request Workflow Instance KeyAuthorization Request KeyEmployee KeyDelegate Employee KeyProcess Step Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 71Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Role KeyRole Legacy KeyStatus Upon Step Completion KeyStep Legacy KeyProcess Legacy Key
AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST WORKFLOW TRAIL > KEYS > PROMPT KEYS
Employee Prompt KeyStatus Prompt Key
Authorization Requests > Authorization Request Exceptions
Authorization Requests > Authorization Request Exceptions > Authorization Request Header Exceptions
Exception CodeException Level Exception TextDeletedClearedException Event# Exceptions Exception Visible By
AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST EXCEPTIONS > AUTHORIZATION REQUEST HEADER EXCEPTIONS > KEYS
Associated Authorization Request KeyException Key Exception Prompt Key
Authorization Requests > Authorization Request Exceptions > Authorization Request Category Exceptions
Exception CodeException LevelException TextDeletedClearedException Event
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Field Description
# ExceptionsException Visible By
AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST EXCEPTIONS > AUTHORIZATION REQUEST CATEGORY EXCEPTIONS > KEYS
Associated Authorization Request Category KeyAssociated Authorization Request Key Exception KeyException Prompt Key
Authorization Requests > Authorization Request Comments
Authorization Requests > Authorization Request Comments > Authorization Request Header Comments
Commenter's NameComment Comment Date/Time
AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST COMMENTS > AUTHORIZATION REQUEST HEADER COMMENTS > KEYS
Associated Authorization Request KeyComment Employee Key
Authorization Requests > Authorization Request Comments > Authorization Request Category Comments
Commenter's NameComment Comment Date/Time
AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST COMMENTS > AUTHORIZATION REQUEST CATEGORY COMMENTS > KEYS
Associated Authorization Request Category Key Associated Authorization Request KeyCommenter Employee Key
Authorization Requests > Authorization Request AttendeesAttendee Name Attendee First Name
Analysis/Intelligence: Data Model - Expense Folder User Guide 73Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Attendee Last NameAttendee Last NameAttendee Middle InitialAttendee SuffixTitleCompanyAttendee TypeExternal IDDeletedAttendee Instance Count
Authorization Requests > Authorization Request Attendees > Amounts
Attendee Currency Approved Amount (Attendee Currency)Remaining Amount (Attendee Currency)Request Currency Request Amount (Request Currency) Approved Amount (Request Currency)Reporting CurrencyRequest Amount (Reporting Currency)Approved Amount (Reporting Currency)
Authorization Requests > Authorization Request Attendees > Additional Attendee Details
Is Amount EditedCustom 1 - Name throughCustom 25 - NameCustom 1 - Code throughCustom 25 - Code
Authorization Requests > Authorization Request Attendees > Keys
Attendee KeyAssociated Authorization Request Entry KeyReporting Currency Key
74 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Field Description
Request Currency KeyAttendee Currency Key Attendee Type Key
AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST ATTENDEES > KEYS > PROMPT KEYS
Attendee Currency Prompt Key
Section 4: Folder – Travel Requests
Field Description
Travel Requests > Travel Request HeadersTravel Request NameRequesting EmployeeEmployee IDRequest IDRequest PurposeApproval StatusPolicyRequest PolicyRequest Policy Type
Analysis/Intelligence: Data Model - Expense Folder User Guide 75Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Travel AgencyIs DeletableIs DeletedIs ClosedDelegate SubmittedDelegate ApprovedEver Sent BackUser ReviewedLimit ApprovedException ApprovedReceipts ReceivedReceipt Image AvailableWorkflow Completed
Travel Requests > Travel Request Headers > Amounts (request currency)
Request CurrencyRequested AmountApproved AmountRemaining Amount
Travel Requests > Travel Request Headers > Amounts (reporting currency)
Reporting CurrencyRequested Amount (rpt)Approved Amount (rpt)Remaining Amount (rpt)
Travel Requests > Travel Request Headers > Request Dates
Creation Date Submit DateFirst Submit DateFirst Approve DateAuthorized DateStart DateEnd Date
76 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Field Description
Processor Entry DateApproval Limit Date
Travel Requests > Travel Request Headers > Additional Request Details
City/LocationLocation CodeState/Province/RegionCountryCountry CodeOrg Unit 1 – Name through Org Unit – Name 6Org Unit 1 – Code through Org Unit – Code 6Custom 1 – Name through Custom 20 - NameCustom 1 – Code through Custom 20 - Code
Travel Requests > Travel Request Headers > Reporting Segments
Reporting GroupSegment 1 - Name throughSegment 10 - NameSegment 1 - Code throughSegment 10 - Code
Travel Requests > Travel Request Headers > Additional Employee Details
Employee First NameEmployee Last NameEmployee NicknameBI ManagerBI Manager IDBI Manager E-mail AddressDefault ApproverDefault Approver IDDefault Approver E-mail AddressEmployee Login IDEmployee Active Flag
Analysis/Intelligence: Data Model - Expense Folder User Guide 77Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Employee Ledger CodeEmployee Ledger Name
TRAVEL REQUESTS > TRAVEL REQUEST HEADERS > ADDITIONAL EMPLOYEE DETAILS > CUSTOM FIELDS
Employee Org Unit 1 - Name throughEmployee Org Unit 6 - NameEmployee Org Unit 1 - Code throughEmployee Org Unit 6 - CodeEmployee Custom 1 - Name throughEmployee Custom 22 - NameEmployee Custom 1 - Code throughEmployee Custom 22 - Code
TRAVEL REQUESTS > TRAVEL REQUEST HEADERS > ADDITIONAL EMPLOYEE DETAILS > CONCEPT FIELDS
Employee DivisionEmployee Division - CodeEmployee DepartmentEmployee Department - CodeEmployee Business UnitEmployee Business Unit - CodeEmployee Cost CenterEmployee Cost Center - CodeEmployee ProjectEmployee Project - Code
TRAVEL REQUESTS > TRAVEL REQUEST HEADERS > TRAVEL USER FIELDS
Purpose Of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)
78 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Field Description
Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) through 20 (User)
Travel Requests > Travel Request Headers > Additional Travel Agencey Office Details
Travel Agency Email AddressTravel Agency Code Travel Agency Locale CodeTravel Agency Is Active
Travel Requests > Travel Request Headers > Keys
Travel Request KeyTravel Request Legacy KeyEmployee keyDefault Travel Request Approver KeyPolicy KeyRequest Policy KeyApproval Status KeyApproval Status Legacy KeyTravel Agency Office KeyLocation KeyCountry KeyCountry Subdivision KeyRequest Currency KeyReporting Currency Key
TRAVEL REQUESTS > TRAVEL REQUEST HEADERS > KEYS > PROMPT KEYS
Employee Prompt KeyDefault Travel Request Approver Prompt KeyPolicy Prompt KeyRequest Policy Prompt Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 79Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Approval Status Prompt KeyTravel Agency Office Prompt KeyLocation Prompt KeyCountry Prompt KeyCountry Subdivision Prompt KeyRequest Currency Prompt KeyReporting Currency Prompt Key
TRAVEL REQUESTS > TRAVEL REQUEST HEADERS > KEYS > DO NOT USE (INTERNAL ONLY)
Report Key
Travel Requests > Travel Request EntriesDescriptionExpense TypeAllocation StateTransaction DateRate Type Code
Travel Requests > Travel Request Entries > Amounts (transaction currency)
Transaction CurrencyTransaction Amount
Travel Requests > Travel Request Entries > Amounts (request currency)
Request CurrencyRequested AmountApproved AmountRemaining Amount
Travel Requests > Travel Request Entries > Amounts (reporting currency)
Reporting CurrencyRequested Amount (rpt)Approved Amount (rpt)Remaining Amount (rpt)
80 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Field Description
Travel Requests > Travel Request Entries > Additional Travel Request Entry Details
Org Unit 1 - Name throughOrg Unit 6 - Name
Name values of the customizable travel request Org Unit fields
Org Unit 1 - Code throughOrg Unit 6 - Code
Code values of the customizable travel request Org Unit fields
Custom 1 - Name throughCustom 40 - Name
Name values of the customizable travel request Custom fields
Custom 1 - Code throughCustom 40 - Code
Code values of the customizable travel request Custom fields
Travel Requests > Travel Request Entries > Keys
Travel Request Entry KeyAssociated Travel Request KeyExpense Type KeyExpense Type Legacy KeyAssociated Itinerary Key
TRAVEL REQUESTS > TRAVEL REQUEST ENTRIES > KEYS > PROMPT KEYS
Expense Type Prompt Key
Travel Requests > Travel Request AttendeesAttendee NameAttendee First NameAttendee Last NameAttendee Last NameAttendee Middle InitialAttendee SuffixTitleCompanyAttendee TypeExternal IDDeleted
Travel Requests > Travel Request Attendees > Amounts
Attendee CurrencyApproved Amount (Attendee Currency)
Analysis/Intelligence: Data Model - Expense Folder User Guide 81Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Reimbursement CurrencyApproved Amount (Reimbursement Currency)Reporting CurrencyApproved Amount (Reporting Currency)Transaction CurrencyApproved Amount (Transaction Currency)
Travel Requests > Travel Request Attendees > Associated Counts
Attendee Instance Count
Travel Requests > Travel Request Attendees > Additional Attendee Details
Custom 1 – Custom 20 NameCustom 1 – Custom 20 Code
Travel Requests > Travel Request Attendees > Keys
Attendee KeyAttendee Legacy KeyReporting Currency KeyReimbursement Currency KeyAttendee Currency KeyAttendee Type KeyCurrency KeyTransaction Currency Key
TRAVEL REQUESTS > TRAVEL REQUEST ATTENDEES > KEYS > PROMPT KEYS
Attendee Currency Prompt Key
Travel Requests > Travel Request Workflow TrailCurrent Workflow InstanceCurrent Workflow Flag (Current = 1)Workflow Process CompleteStepProcessStep Sequence
82 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Field Description
Step Entry Date/TimeStep Action Date/TimeEmployee Assigned to StepRoleDelegateStatus Upon CompletionCost Center Name of the cost center. For cost object approvals.Cost Center Code Code for the cost center. For cost object approvals.COA Direct Used For cost object approvalsCOA Type For cost object approvalsIs Cost Object Step For cost object approvalsNext Step For cost object approvalsNext Process For cost object approvalsNext Approver For cost object approvalsNext Approver ID For cost object approvals
TRAVEL REQUESTS > TRAVEL REQUEST WORKFLOW TRAIL > AMOUNTS (REQUEST CURRENCY)
Approved AmountClaimed AmountRequest Currency For cost object approvals
TRAVEL REQUESTS > TRAVEL REQUEST WORKFLOW TRAIL > AMOUNTS (REPORTING CURRENCY)
Approved Amount (rpt) For cost object approvalsClaimed Amount (rpt) For cost object approvalsReporting Currency For cost object approvals
TRAVEL REQUESTS > TRAVEL REQUEST WORKFLOW TRAIL > ADDITIONAL EMPLOYEE DETAILS
Employee First NameEmployee Last NameEmployee NicknameEmployee IDEmployee Email AddressEmployee Active Flag
Analysis/Intelligence: Data Model - Expense Folder User Guide 83Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Employee BI ManagerEmployee BI Manager IDEmployee BI Manager Email AddressTravel Requests > Travel Request Workflow Trail > Additional Employee Details > Concept FieldsEmployee DivisionEmployee Division - CodeEmployee DepartmentEmployee Department - CodeEmployee Business UnitEmployee Business Unit - CodeEmployee Cost CenterEmployee Cost Center - CodeEmployee ProjectEmployee Project - CodeTravel Requests > Travel Request Workflow Trail > Additional Employee Details > Custom FieldsEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - Name
Name values of the customizable travel request Employee Org Unit fields
Employee Org Unit 1 - Code throughEmployee Org Unit 6 - Code
Code values of the customizable travel request Employee Org Unit fields
Employee Custom 1 - Name throughEmployee Custom 22 - Name
Name values of the customizable travel request Employee Custom fields
Employee Custom 1 - Code throughEmployee Custom 22 - Code
Code values of the customizable travel request Employee Custom fields
Travel Requests > Travel Request Workflow Trail > Additional Employee Details > Travel User FieldsPurpose of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)
84 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Field Description
Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) throughProfile Custom 20 (User)
TRAVEL REQUESTS > TRAVEL REQUEST WORKFLOW TRAIL > ADDITIONAL DELEGATE DETAILS
Delegate Employee IDDelegate Email AddressDelegate Active Flag
TRAVEL REQUESTS > TRAVEL REQUEST WORKFLOW TRAIL > KEYS
Travel Request Workflow Instance KeyTravel Request KeyEmployee KeyDelegate Employee KeyProcess Step KeyRole KeyRole Legacy KeyStatus Upon Completion KeyStatus Upon Completion Legacy KeyNext Step Instance KeyNext Approver KeyIs Cost Object Step KeyCOA Type Key Unique system-assigned key that identifies the cost
object approver typeCost Center Legacy Key Legacy key for the cost center
Travel Requests > Travel Request Workflow Trail > Keys > Prompt Keys
Employee Prompt KeyDelegate Employee Prompt KeyStatus Upon Completion Prompt KeyProcess Step Prompt KeyRole Prompt Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 85Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Travel Requests > Travel Request SegmentsVendor NameVehicle TypeClient LocatorItinerary LocatorSegment LocatorSegment TypeAgency BookedSegment BookedPNRClass of ServiceFlight NumberDuration
Travel Requests > Travel Request Segments > Departure/Arrival Information
Departure LocationDeparture State/Province/RegionDeparture CountryDeparture Location DetailArrival LocationArrival State/Province/RegionArrival CountryArrival Location Detail
Travel Requests > Travel Request Segments > Dates
Departure DateDeparture TimeArrival DateArrival Time
86 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Field Description
Travel Requests > Travel Request Segments > Additional Travel Request Segment Details
Vendor (free-form entry)Vendor (from list)Custom 1 - Name throughCustom 40 - Name
Name values of the customizable travel request Custom fields
Custom 1 - Code throughCustom 40 - Code
Code values of the customizable travel request Custom fields
Travel Requests > Travel Request Segments > Keys
Travel Request Segment KeyAssociated Travel Request Entry KeySegment Type Key
TRAVEL REQUESTS > TRAVEL REQUEST SEGMENTS > KEYS > PROMPT KEYS
Segment Type Prompt Key
Travel Requests > Travel Request Entry AllocationPercentagePercent EditedIs HiddenTransaction Date
Travel Requests > Travel Request Entry Allocation > Amounts (request currency)
Request CurrencyPosted AmountApproved AmountRemaining Amount
Travel Requests > Travel Request Entry Allocation > Amounts (reporting currency)
Reporting CurrencyPosted Amount (rpt)Approved Amount (rpt)Remaining Amount (rpt)
Analysis/Intelligence: Data Model - Expense Folder User Guide 87Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Travel Requests > Travel Request Entry Allocation > Additional Travel Request Entry Allocation Details
Custom 1 - Name throughCustom 20 - Name
Name values of the customizable travel request Custom fields
Custom 1 - Code throughCustom 20 - Code
Code values of the customizable travel request Custom fields
Travel Requests > Travel Request Entry Allocation > Keys
Travel Request Entry Allocation KeyAssociate Travel Request Entry Key
Travel Requests > Travel Request Exceptions
Travel Requests > Travel Request Exceptions > Travel Request Header Exceptions
Exception CodeException LevelException TextIs DeletedIs ClearedIs LoggedException EventException Visibly By
TRAVEL REQUESTS > TRAVEL REQUEST EXCEPTIONS > TRAVEL REQUEST HEADER EXCEPTIONS > KEYS
Travel Request Exception KeyAssociated Travel Request KeyException KeyException Event KeyTravel Requests > Travel Request Exceptions > Travel Request Header Exceptions > Keys > Prompt KeysException Prompt KeyException Event Prompt Key
Travel Requests > Travel Request Exceptions > Travel Request Entry Exceptions
Exception CodeException Level
88 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Field Description
Exception TextIs DeletedIs ClearedIs LoggedException EventException Visible By
TRAVEL REQUESTS > TRAVEL REQUEST EXCEPTIONS > TRAVEL REQUEST ENTRY EXCEPTIONS > KEYS
Travel Request Entry Exception KeyAssociated Travel Request Entry KeyException KeyException Event KeyTravel Requests > Travel Request Exceptions > Travel Request Entry Exceptions > Keys > Prompt KeysException Prompt KeyException Event Prompt Key
Travel Requests > Travel Request Exceptions > Travel Request Segment Exceptions
Exception CodeException LevelException TextIs DeletedIs ClearedIs LoggedException EventException Visible By
TRAVEL REQUESTS > TRAVEL REQUEST EXCEPTIONS > TRAVEL REQUEST SEGMENT EXCEPTIONS > KEYS
Travel Request Segment Exception KeyAssociated Travel Request Segment KeyException KeyException Event Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 89Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Travel Requests > Travel Request Exceptions > Travel Request Segment Exceptions > Keys > Prompt KeysException Prompt KeyException Event Prompt Key
Travel Requests > Travel Request Entry Comments
Travel Requests > Travel Request Entry Comments > Travel Request Header Comments
Commenter's NameCommentCreation Date/TimeComment for Employee
TRAVEL REQUESTS > TRAVEL REQUEST ENTRY COMMENTS > TRAVEL REQUEST HEADER COMMENTS > ADDITIONAL EMPLOYEE DETAILS
Commenter's Employee IDCommenter's Email AddressComment for Employee IDComment for Employee Email Address
TRAVEL REQUESTS > TRAVEL REQUEST ENTRY COMMENTS > TRAVEL REQUEST HEADER COMMENTS > KEYS
Travel Request Comment KeyAssociated Travel Request KeyCommenter Employee KeyComment For Employee KeyTravel Requests > Travel Request Entry Comments > Travel Request Header Comments > Keys > Prompt KeysCommenter Employee Prompt KeyComment for Employee Prompt Key
Travel Requests > Travel Request Entry Comments > Travel Request Entry Comments
Commenter's NameCommentCreation Date/TimeComment for Employee
90 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Field Description
TRAVEL REQUESTS > TRAVEL REQUEST ENTRY COMMENTS > TRAVEL REQUEST ENTRY COMMENTS > ADDITIONAL EMPLOYEE DETAILS
Commenter's Employee IDCommenter's Email AddressComment for Employee IDComment for Employee Email Address
TRAVEL REQUESTS > TRAVEL REQUEST ENTRY COMMENTS > TRAVEL REQUEST ENTRY COMMENTS > KEYS
Travel Request Entry Comment KeyAssociated Travel Request Entry KeyCommenter Employee KeyComment for Employee KeyTravel Requests > Travel Request Entry Comments > Travel Request Entry Comments > Keys > Prompt KeysCommenter Employee Prompt KeyComment For Employee Prompt Key
Travel Requests > Travel Request Entry Comments > Travel Request Segment Comments
Commenter's NameCommentCreation Date/TimeComment For Employee
TRAVEL REQUESTS > TRAVEL REQUEST ENTRY COMMENTS > TRAVEL REQUEST SEGMENT COMMENTS > ADDITIONAL EMPLOYEE DETAILS
Commenter's Employee IDCommenter's Email AddressComment for Employee IDComment for Employee Email Address
TRAVEL REQUESTS > TRAVEL REQUEST ENTRY COMMENTS > TRAVEL REQUEST SEGMENT COMMENTS > KEYS
Travel Request Segment Comment KeyAssociated Travel Request Segment KeyCommenter Employee Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 91Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Comment For Employee KeyTravel Requests > Travel Request Entry Comments > Travel Request Entry Comments > Keys > Prompt KeysCommenter Employee Prompt KeyComment For Employee Prompt Key
Section 5: Folder – Travel Allowances
Field Description
Travel Allowances > Fixed Travel AllowanceAllowance DateEmployeeEmployee IDMeal, Lodging or Combined Exclude Date from Travel Allowance EligibilityFull or Partial Allowance DayOvernight
92 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Field Description
Breakfast Provided Not provided Provided Taxable Business entertainment Company event Working meal Incentive meal External activity
Breakfast Provided CodeLunch Provided Not provided
Provided Taxable Business entertainment Company event Working meal Incentive meal External activity
Lunch Provided CodeDinner Provided Not provided
Provided Taxable Business entertainment Company event Working meal Incentive meal External activity
Dinner Provided CodeLodging Type HOTEL – Hotel (existing)
NCOOK – Other accommodations without cooking facilities (existing)
YCOOK – Other accommodations with cooking facilities (existing)
YRCPT – Lodging (receipt) NORCT – Overnight allowance NNONE - None
Apply Percent RuleApply Extended Trip RuleWithin Municipal Area
Analysis/Intelligence: Data Model - Expense Folder User Guide 93Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Travel Allowances > Fixed Travel Allowance > Amounts
Reimbursement CurrencyBase AmountAllowance AmountReport Entry Approved AmountGovernment Allowed Amount Government Base AmountBreakfast Amount (reimbursement currency)Breakfast Transaction CurrencyBreakfast Amount (transaction currency)Exchange RateExchange Rate OperatorRate CurrencyMeals RateLodging RateBase Amount (Rate Currency)
Travel Allowances > Fixed Travel Allowance > Rate Locations
Rate LocationRate Location Administrative RegionRate Location State/Province/RegionRate Location CountryCustom Rate Location Custom Rate Administrative RegionCustom Rate Location State/Province/RegionCustom Rate Location CountryLodging Rate LocationLodging Rate Administrative RegionLodging Rate Location State/Province/RegionLodging Rate Location Country
94 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Field Description
Travel Allowances > Fixed Travel Allowance > Reporting Segments
Reporting GroupSegment 1 - Name throughSegment 10 - NameSegment 1 - Code throughSegment 10 - Code
Travel Allowances > Fixed Travel Allowance > Additional Employee Details
Employee First NameEmployee Last NameEmployee NicknameEmployee Email AddressEmployee Active FlagDefault ApproverDefault Approver IDDefault Approver Email AddressEmployee Country CodeBI ManagerBI Manager IDBI Manager E-mail AddressEmployee Ledger CodeEmployee Ledger NameEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - NameEmployee Org Unit 1 - Code throughEmployee Org Unit 6 - CodeEmployee Custom 1 - Name throughEmployee Custom 22 - NameEmployee Custom 1 - Code throughEmployee Custom 22 - Code
TRAVEL ALLOWANCES > FIXED TRAVEL ALLOWANCE > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS
Purpose Of TripCost Center (User)Department (User)
Analysis/Intelligence: Data Model - Expense Folder User Guide 95Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) through 20 (User)
Travel Allowances > Fixed Travel Allowance > Keys
Fixed Travel Allowance Key Itinerary KeyEmployee KeyRate Location KeyCustom Rate Location KeyLodging Rate Location KeyReimbursement Currency Key
TRAVEL ALLOWANCES > FIXED TRAVEL ALLOWANCE > KEYS > PROMPT KEYS
Employee Prompt KeyRate Location Prompt KeyCustom Rate Location Prompt KeyLodging Rate Location Prompt Key Reimbursement Currency Prompt Key
Travel Allowances > Reimbursable Travel AllowanceAllowance DateEmployeeEmployee ID Meal, Lodging or CombinedExclude Date from Travel Allowance Eligibility
96 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Field Description
Full or Partial Allowance DayBreakfast Provided Not provided
Provided Taxable Business entertainment Company event Working meal Incentive meal External activity
Breakfast Provided CodeLunch Provided Not provided
Provided Taxable Business entertainment Company event Working meal Incentive meal External activity
Lunch Provided CodeDinner Provided Not provided
Provided Taxable Business entertainment Company event Working meal Incentive meal External activity
Dinner Provided CodeLodging Type HOTEL – Hotel (existing)
NCOOK – Other accommodations without cooking facilities (existing)
YCOOK – Other accommodations with cooking facilities (existing)
YRCPT – Lodging (receipt) NORCT – Overnight allowance NNONE - None
Apply Percent RuleApply Extended Trip RuleWithin Municipal Area
Analysis/Intelligence: Data Model - Expense Folder User Guide 97Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Travel Allowances > Reimbursable Travel Allowance > Amounts
Reimbursement CurrencyDisplay Limit Populates the Allowance Limit column in the UIAllowance Limit Defines the cap for reimbursementAllowable Threshold Represents the amount of the allowance for that
date. The actual expenses can exceed this amount. This data changes based on configuration.
Report Entry Approved AmountRate CurrencyMeals RateLodging Rate
Travel Allowances > Reimbursable Travel Allowance > Rate Locations
Rate LocationRate Location Administrative RegionRate Location State/Province/RegionRate Location CountryCustom Rate LocationCustom Rate Administrative RegionCustom Rate Location State/Province/Region Custom Rate Location CountryLodging Rate LocationLodging Rate Administrative RegionLodging Rate Location State/Province/RegionLodging Rate Location Country
Travel Allowances > Reimbursable Travel Allowance > Reporting Segments
Reporting Group Segment 1 - Name throughSegment 10 - NameSegment 1 - Code throughSegment 10 - Code
98 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Field Description
Travel Allowances > Reimbursable Travel Allowance > Additional Employee Details
Employee First NameEmployee Last NameEmployee NicknameEmployee Email AddressDefault ApproverDefault Approver IDDefault Approver Email AddressEmployee Country CodeBI ManagerBI Manager IDBI Manager E-mail AddressEmployee Active FlagEmployee Ledger CodeEmployee Ledger NameEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - NameEmployee Org Unit 1 - Code throughEmployee Org Unit 6 - CodeEmployee Custom 1 - Name throughEmployee Custom 22 - NameEmployee Custom 1 - Code throughEmployee Custom 22 - Code
TRAVEL ALLOWANCES > REIMBURSABLE TRAVEL ALLOWANCE > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS
Purpose Of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)
Analysis/Intelligence: Data Model - Expense Folder User Guide 99Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) through 20 (User)
Travel Allowances > Reimbursable Travel Allowance > Keys
Reimbursable Travel Allowance KeyItinerary KeyEmployee KeyRate Location KeyCustom Rate Location Key Lodging Rate Location KeyReimbursement Currency Key
TRAVEL ALLOWANCES > REIMBURSABLE TRAVEL ALLOWANCE > KEYS > PROMPT KEYS
Employee Prompt KeyRate Location Prompt KeyCustom Rate Location Prompt Key Lodging Rate Location Prompt KeyReimbursement Currency Prompt Key
Travel Allowances > ItinerariesItinerary NameEmployeeEmployee ID Travel Allowance ConfigurationFirst Departure Date/TimeFirst Arrival Date/TimeFinal Departure Date/TimeFinal Arrival Date/TimeLocal First Departure Date/Time Local Final Arrival Date/TimeSingle Day Trip
100 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Field Description
Short Distance TripTrip LengthTrip Length CodeItinerary Duration (hours)Itinerary Duration (days)Contract Type CodeTrip Type CodeData SourceWith Overnight Y for Yes
N for No EMPTY for no value or null values
Travel Allowances > Itineraries > Xpressway Taxation
Itinerary IDTaxable DaysTaxation DateContextPeriod From DatePeriod To Date
Travel Allowances > Itineraries > Locations
First Departure City/LocationFirst Departure State/Province/RegionFirst Departure CountryFinal Arrival City/LocationFinal Arrival State/Province/Region Final Arrival CountryFirst Arrival City/LocationFirst Arrival State/Province/RegionFirst Arrival Country
Travel Allowances > Itineraries > Reporting Segments
Reporting GroupSegment 1 - Name throughSegment 10 - Name
Analysis/Intelligence: Data Model - Expense Folder User Guide 101Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Segment 1 - Code throughSegment 10 - Code
Travel Allowances > Itineraries > Additional Employee Details
Employee First NameEmployee Last NameEmployee NicknameEmployee Email AddressDefault ApproverDefault Approver IDDefault Approver Email AddressEmployee Country CodeBI ManagerBI Manager IDBI Manager E-mail AddressEmployee Active Flag Employee Ledger CodeEmployee Ledger NameEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - NameEmployee Org Unit 1 - Code throughEmployee Org Unit 6 - CodeEmployee Custom 1 - Name throughEmployee Custom 22 - NameEmployee Custom 1 - Code throughEmployee Custom 22 - Code
TRAVEL ALLOWANCES > ITINERARIES > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS
Purpose Of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)
102 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Field Description
Job Number (User)Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) through 20 (User)
Travel Allowances > Itineraries > Keys
Itinerary KeyItinerary Legacy KeyEmployee KeyTravel Allowance Configuration KeyFirst Departure Location Key Final Arrival Location KeyFirst Arrival Location KeyAssociated Report KeyAssociated Travel Request Key
TRAVEL ALLOWANCES > ITINERARIES > KEYS > PROMPT KEYS
Employee Prompt KeyFirst Departure Location Prompt KeyFinal Arrival Location Prompt Key First Arrival Location Prompt KeyTravel Allowance Configuration Prompt Key
Travel Allowances > Itinerary SegmentsDeparture Date/TimeArrival Date/TimeSegment Duration (hours) Border Cross Date/TimeDeparture City/LocationDeparture State/Province/RegionDeparture CountryArrival City/Location
Analysis/Intelligence: Data Model - Expense Folder User Guide 103Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Arrival State/Province/Region Arrival CountryArrival Rate LocationArrival Rate Location State/Province/RegionArrival Rate Location CountryWork Location Street AddressWork Location CityWork Location StateWork Location CountryWork Location Postal Code
Travel Allowances > Itinerary Segments > Keys
Itinerary Segment KeyItinerary KeyDeparture Location KeyArrival Location KeyArrival Rate Location Key
TRAVEL ALLOWANCES > ITINERARY SEGMENTS > KEYS > PROMPT KEYS
Departure Location Prompt KeyArrival Location Prompt KeyArrival Rate Location Prompt Key
Travel Allowances > Xpressway Travel Allowance
Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations
EmployeeEmployee IDAllowance DateRate Type CodeRate Type Category CodeExpense TypeExpense Type Code
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Field Description
TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > LOCATION
Rate LocationRate Location CodeRate Location CountryRate Location Country CodeRate Location State/Province/RegionRate Location State/Province/Region CodeTravel Allowance Region Code
TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > AMOUNTS (REPORTING CURRENCY)
Reporting CurrencyClient Amount (reporting currency)Government Amount (reporting currency)Benefit in Kind Amount (reporting currency)
TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > AMOUNTS (RATE CURRENCY)
Rate CurrencyClient Rate Amount (rate currency)Client Amount (rate currency)Government Rate Amount (rate currency)Government Amount (rate currency)Benefit in Kind Amount (rate currency)Client Adjusted Amount (ratecurrency)Government Adjusted Amount(rate currency)
TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > AMOUNTS (PAYMENT CURRENCY)
Payment CurrencyClient Amount (payment currency)
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Section 2: Folder – Expense Reports
Field Description
Government Amount (payment currency)Benefit in Kind Amount (payment currency)
TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > CONVERSION
Conversion DateConversion RateGovernment Rate CurrencyGovernment Conversion Rate
TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > DEDUCTIONS
Client Deduction Type CodeClient Deduction Category CodeClient Deduction Amount (payment currency)Client Deduction Amount (rate currency)Client Benefit in Kind Deduction Amount (rate currency)Government Deduction Type CodeGovernment Deduction Category CodeGovernment Benefit in Kind Deduction Amount (rate currency)Government Deduction Amount (rate currency)Government Deduction Amount (payment currency)
TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > REPORTING SEGMENTS
Reporting GroupSegment 1 – Code Segment 1 – NameSegment 2 – Code Segment 2 – NameSegment 3 – Code
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Field Description
Segment 3 – NameSegment 4 – Code Segment 4 – NameSegment 5 – Code Segment 5 – NameSegment 6 – Code Segment 6 – NameSegment 7 – Code Segment 7 – NameSegment 8 – Code Segment 8 – NameSegment 9 – Code Segment 9 – NameSegment 10 – Code Segment 10 – Name
TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > ADDITIONAL EMPLOYEE DETAILS
Employee First NameEmployee Last NameEmployee Nick NameEmployee Email AddressEmployee Active FlagDefault ApproverDefault Approver IDDefault Approver Email AddressBI ManagerBI Manager IDBI Manager Email AddressEmployee Country CodeEmployee Ledger CodeEmployee Ledger Name
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Section 2: Folder – Expense Reports
Field Description
TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > KEYS
Fixed Travel Allowance KeyAssociated Travel Request KeyAssociated Report KeyAssociated Report Entry KeyEmployee KeyItinerary Legacy KeyItinerary KeyLocation Key
Section 6: Folder – Cash Advances
Field Description
Cash Advances > Cash Advance DetailsCash Advance Name Employee-entered name of the cash advance Cash Advance IDEmployee Last name, first name, and middle initial of the
employee requesting or taking the cash advanceEmployee ID Unique code or number that identifies the employeeCash Advance Date Date the employee made the cash advance requestCash Advance Amount Amount of the cash advanceCash Advance Currency The currency of the cash advanceCash Advance Amount (rpt)Cash Advance Currency (rpt)
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Field Description
Cash Advance Status Status of the cash advance in the approval and authorization process
Issued Date Date the cash advance was issuedExchange RatePayment Type Payment type used to issue the cash advance
NOTE: A credit card payment type indicates that the employee took a cash advance on their credit card.
Has Receipt Image
Cash Advances > Cash Advance Details > Additional Cash Advance Details
Remaining Balance (Amount less Submitted)
Amount of the issued cash advance, less the amount of cash advance used on submitted expense reports
Remaining Balance (Amount less Unsubmitted)Balance Currency Employee's reimbursement currency.
NOTE: The two Remaining Balance amounts (two previous fields) are in this currency.
Remaining Balance (Amount less Submitted (rpt))Remaining Balance (Amount less Unsubmitted (rpt))Reporting Currency Currency defined by the client as the corporate,
common currency; various reimbursement currencies are converted to this currency in order to obtain totals in one currency
Cash Advance Account Code Account code to which the cash advance is chargedCan Carry Over Indicates whether the cash advance is allowed to
carry over to more than one expense reportIs System CreatedBalance Carry Forward Report Legacy KeyRequested Disbursement Date Date for disbursing the cash advance fundsTravel Start Date Projected first date of travelTravel End Date Projected last date of travelLocation Primary destination of the trip city selectorPurpose Business purpose for the cash advance
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Field Description
Cash Advances > Cash Advance Details > Reporting Segments
Reporting Group Code that indicates the level assigned to the cash advance from the reporting hierarchy
Segment 1 - Code throughSegment 10 - CodeSegment 1 - Name throughSegment 10 - Name
Cash Advances > Cash Advance Details > Additional Employee Details
Employee First NameEmployee Last NameEmployee NicknameDefault Approver Name of the employee's default cash advance
approver, which, depending on the client's configuration, may or may not be the approver for this report
Default Approver ID Unique number or code that identifies the employee's default cash advance approver
Default Approver E-mail AddressBI ManagerBI Manager IDBI Manager E-mail AddressEmployee E-mail AddressEmployee Login IDEmployee Active FlagEmployee Country Code Two-character code that identifies the employee's
countryEmployee Ledger CodeEmployee Ledger NameEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - Name
Name values of the customizable employee Org Unit fields
Employee Org Unit 1 - Code throughEmployee Org Unit 6 - Code
Code values of the customizable employee Org Unit fields
Employee Custom 1 - Name throughEmployee Custom 22 - Name
Name values of the customizable employee Custom fields
Employee Custom 1 - Code throughEmployee Custom 22 - Code
Code values of the customizable employee Custom fields
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Field Description
CASH ADVANCES > CASH ADVANCE DETAILS > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS
Purpose Of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) through 20 (User)
Cash Advances > Cash Advance Details > Keys
Cash Advance Key Unique system-assigned key that identifies the travel request
Cash Advance Legacy KeyAssociated Report KeyEmployee Key Unique system-assigned key that identifies the
employeeRequest KeyPayment Type Key Unique system-assigned key that identifies the
payment type (method) used to pay the expenseStatus KeyCash Advance Currency KeyBalance Currency KeyHas Receipt Image Flag Key
CASH ADVANCES > CASH ADVANCE DETAILS > KEYS > PROMPT KEYS
Employee Prompt KeyPayment Type Prompt Key
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Section 2: Folder – Expense Reports
Field Description
Status Prompt KeyCash Advance Currency Prompt KeyBalance Currency Prompt Key
Cash Advances > Cash Advance Workflow TrailCurrent Workflow Instance Indicates whether this is the workflow instance
through which the transaction is currently progressingNOTE: A single transaction may have more than one associated workflow instance, but only one will be active or current. For example, if an expense report is sent back to the employee, that terminates one workflow instance. When the employee resubmits the report, that action initiates a new workflow instance.
Current Workflow Flag (Current = 1)Workflow Instance CompleteWorkflow Completed Flag (Completed = 1)Step Name of a particular step in the workflowProcessStep Sequence Number that indicates the order or sequence of this
particular step within the workflowStep Entry Date/Time Date and time when the transaction moved into this
step in the workflowStep Action Date/Time Date and time when action was taken to complete
this workflow stepEmployee Assigned to Step Last name, first name, and middle initial of the
employee designated to take action in this step of the workflow
Role Role of the employee designated to take action in this step of the workflow
Delegate Last name, first name, and middle initial of an employee acting as a delegate on behalf of the person designated to take action in this workflow step
Status Upon Step Completion Status of the transaction when this workflow step completes
Cash Advances > Cash Advance Workflow Trail > Additional Employee Details
Employee First NameEmployee Last Name
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Field Description
Employee NicknameEmployee IDEmployee Email AddressEmployee Active FlagBI ManagerBI Manager IDBI Manager E-mail AddressEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - Name
Name values of the customizable employee Org Unit fields
Employee Org Unit 1 - Code throughEmployee Org Unit 6 - Code
Code values of the customizable employee Org Unit fields
Employee Custom 1 - Name throughEmployee Custom 22 - Name
Name values of the customizable employee Custom fields
Employee Custom 1 - Code throughEmployee Custom 22 - Code
Code values of the customizable employee Custom fields
CASH ADVANCES > CASH ADVANCE WORKFLOW TRAIL > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS
Purpose Of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) through 20 (User)
Cash Advances > Cash Advance Workflow Trail > Additional Delegate Details
Delegate ID
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Field Description
Delegate Email AddressDelegate Active Flag
Cash Advances > Cash Advance Workflow Trail > Keys
Workflow Instance Key Unique system-assigned key that identifies the workflow instance
Cash Advance Key Unique system-assigned key that identifies the cash advance
Cash Advance Legacy KeyEmployee Key Unique system-assigned key that identifies the
employeeDelegate Employee Key Unique system-assigned key that identifies the
delegate designated to take action in this workflow step
Process Step Key Unique system-assigned key that identifies the process step
Role KeyStatus Upon Step Completion Key Unique system-assigned key that identifies status
of the transaction when this workflow step completes
CASH ADVANCES > CASH ADVANCE WORKFLOW TRAIL > KEYS > PROMPT KEYS
Employee Prompt KeyStatus Prompt Key
Cash Advances > Cash Advance CommentsCommenter's Name Last name, first name, and middle initial of the
employee entering the cash advance commentComment Text of the cash advance commentComment Date/Time Date and time when the cash advance comment
was entered
Cash Advances > Cash Advance Comments > Keys
Associated Cash Advance Key Unique system-assigned key that identifies the cash advance on which the comment was entered
Associated Cash Advance Legacy Key
Cash Advances > Cash Advance UsageEmployee Last name, first name, and middle initial of the
employee associated with the cash advanceEmployee ID Unique code or number identifying the employee
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Section 2: Folder – Expense Reports
Field Description
Cash Advance Name Name that identifies the cash advanceReport Name Name that identifies the expense report to which
the cash advance has been appliedReport ID Unique code that identifies the expense report to
which the cash advance has been appliedEntry Expense TypeEntry Transaction DateEntry Approved AmountEntry Approved Amount (rpt)Cash Advance Amount Applied Amount of cash advance applied to the expense
entry (in the employee's reimbursement currency)Cash Advance Amount Applied (rpt)
Section 7: Folder – Expense Journal
Field Description
Extracted Date/TimePayer Payment Type Payment type representing the entity responsible
for paying the amountPayee Payment Type Payment type that identifies the entity receiving the
amount
Analysis/Intelligence: Data Model - Expense Folder User Guide 115Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Amount Amount to be postedNOTE: Negative amounts represent a credit; positive amounts represent a debit.
Billing AmountAccount Code Account code to be charged with the amountAttendee Type
Expense Journal > Associated Expense Report InformationReport Name Name of the expense report from which the journal
transaction originatedReport ID Unique code that identifies the expense report from
which the journal transaction originatedEmployee Name Last name, first name, and middle initial of the
employee submitting the expense report that originated the journal transaction
Employee ID Unique code or number identifying the employee
Expense Journal > Associated Report Entry InformationExpense Type Expense type assigned to the report entry
originating the journal transactionTransaction Date Transaction date of the report entry originating the
journal transaction
Expense Journal > Associated Report Entry Allocation InformationAllocation PercentageAllocation Account Code 1Allocation Account Code 2Custom 1 - Name throughCustom 20 - NameCustom 1 - Code throughCustom 20 - Code
Expense Journal > Associated Cash Advance InformationCash Advance NameCash Advance Account Code Cash Advance Request DateCash Advance Issued Date
Expense Journal > KeysJournal Key Unique system-assigned key that identifies the
journal entry
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Field Description
Report Key Unique system-assigned key that identifies the expense report from which the journal entry originates
Report Legacy KeyReport Entry Key Unique system-assigned key that identifies the
report entry from which the journal entry originatesAllocation Key Unique system-assigned key that identifies the
allocation from which the journal entry originatesCash Advance KeyPayer Payment Type Key Unique system-assigned key that identifies the
payment type representing the entity responsible for issuing the journal amount
Payee Payment Type Key Unique system-assigned key that identifies the payment type representing the entity receiving the journal amount
Extract Job Run Legacy KeyExtract Credit Card TransactionAssociated Item Payee KeyAttendee Type KeyBatch ID
Section 8: Folder – Cash Advance Journal
Field Description
Extracted Date/TimePayer Payment Type Payment type representing the entity responsible
for paying the amount
Analysis/Intelligence: Data Model - Expense Folder User Guide 117Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Payee Payment Type Payment type that identifies the entity receiving the amount
Amount Amount to be postedNOTE: Negative amounts represent a credit; positive amounts represent a debit.
Billing AmountAccount Code Account code to be charged with the amount
Cash Advance Journal > Associated Cash Advance InformationCash Advance Name Name of the cash advance originating the journal
transactionIssued Date Date the cash advance was issuedEmployee Last name, first name, and middle initial of the
employee submitting the expense report that originated the journal transaction
Employee ID Unique code or number identifying the employee
Cash Advance Journal > KeysJournal Key Unique system-assigned key that identifies the
journal entryCash Advance Key Unique system-assigned key that identifies the cash
advance from which the journal entry originatesCash Advance Legacy KeyPayer Payment Type Key Unique system-assigned key that identifies the
payment type representing the entity responsible for issuing the journal amount
Payee Payment Type Key Unique system-assigned key that identifies the payment type representing the entity receiving the journal amount
Section 9: Folder – Payment Manager
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Field Description
Payment Manager > BatchBatch NameBatch IDTypeType CodeStatusLiability Account CodeCash Account CodeOpened DateEstimated Closed DateClosed DateEstimated Sent DateSent DateAmount
Payment Manager > Batch > Payor Account
Payor Account NamePayor Reference IDProvider NameBank CountryBank CurrencyPayor Account ActivePay Cycle
Payment Manager > Batch > Master Account
Card Program NameMaster Reference IDPayment TypeCard CurrencyMaster Account ActiveCard Program ID
Payment Manager > Batch > Keys
Batch Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 119Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Payor Account KeyMaster Account KeyStatus KeyStatus Legacy Key
PAYMENT MANAGER > BATCH > KEYS > PROMPT KEYS
Payor Account Prompt KeyMaster Account Prompt KeyStatus Prompt Key
Payment Manager > Payment DemandPayment Demand IDCreation DateTypeType CodeStatusFunding Initiation DateFunding Date Payment Initiation DatePayment Date Return Initiation Date Return Settlement DateReference ID AmountIs Deleted
Payment Manager > Payment Demand > Employee Bank Account
Employee NameEmployee ID Account Type Account StatusAccount CurrencyAccount CountryActive
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Field Description
Payment Manager > Payment Demand > Keys
Payment Demand KeyStatus KeyStatus Legacy KeyEmployee Key Bank Account Key
PAYMENT MANAGER > PAYMENT DEMAND > KEYS > PROMPT KEYS
Status Prompt KeyEmployee Prompt Key
Payment Manager > Item PayeeCreation DateManually Paid Amount
Payment Manager > Item Payee > Associated Expense Report Information
Report NameReport IDTotal Report Amount Reimbursement Currency
Payment Manager > Item Payee > Associated Cash Advance Information
Cash Advance NameCash Advance Request DateCash Advance Issued DateCash Advance Reimbursement CurrencyCash Advance Amount
Payment Manager > Item Payee > Keys
Item Payee KeyReport Key Report Legacy Key Cash Advance KeyCash Advance Legacy Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 121Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Payment Demand Key
Payment Manager > Payment Expense JournalExtracted Date/TimePayer Payment TypePayee Payment Type Amount Billing Amount Account Code
Payment Manager > Payment Expense Journal > Associated Expense Report Information
Report Name Report ID Employee NameEmployee ID
Payment Manager > Payment Expense Journal > Associated Report Entry Information
Expense Type Transaction Date
Payment Manager > Payment Expense Journal > Associated Report Entry Allocation Information
Allocation Percentage Allocation Account Code 1 Allocation Account Code 2 Custom 1 - Name throughCustom 20 - NameCustom 1 - Code throughCustom 20 - Code
Payment Manager > Payment Expense Journal > Associated Cash Advance Information
Cash Advance NameCash Advance Account CodeCash Advance Request DateCash Advance Issued Date
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Field Description
Payment Manager > Payment Expense Journal > Keys
Journal Key Report Key Report Legacy KeyReport Entry KeyAllocation Key Cash Advance KeyPayer Payment Type Key Payee Payment Type Key Extract Job Run Legacy KeyAssociated Item Payee Key
Section 10: Folder – Payment Journal
Field Description
Event Date/TimeJournal Entry TypeLiability Account CodeCash Account CodeAmount
Payment Journal > Associated Batch InformationBatch ID
Analysis/Intelligence: Data Model - Expense Folder User Guide 123Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Batch StatusBatch Type
Payment Journal > Associated Payment Demand InformationReference IDPayment Demand StatusPayment Demand Type
Payment Journal > Associated Item Payee InformationCreation DateManually PaidPayee Amount
Payment Journal > Associated Item Payee Information > Associated Expense Report Information
Report NameReport IDTotal Report AmountReimbursement Currency
Payment Journal > KeysJournal Entry Type Key Batch KeyPayment Demand KeyItem Payee KeyReport KeyReport Legacy Key
Payment Journal > Keys > Prompt Keys
Journal Entry Type Prompt Key
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Section 2: Folder – Expense Reports
Section 11: Folder – Audit Service
Field Description
Audit Service > Concur Audit ServiceReport IDReport NameAuditor CommentAudit Start DateAudit End DateAudit StatusAudit Status CodeAuditor NameAuditor IDAuditor Email AddressEmployee NameEmployee IDEmployee Email AddressIs ResubmittedIs PostpaidAudit Instance CountIs Extracted
Audit Service > Concur Audit Service > Keys
Audit KeyReport KeyAuditor KeyEmployee Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 125Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
AUDIT SERVICE > CONCUR AUDIT SERVICE > KEYS > PROMPT KEYS
Auditor Prompt KeyEmployee Prompt Key
Audit Service > Audit ReasonsReport IDReport NameReason CodeReason NameAudit Exception Count
Audit Service > Audit Reasons > Keys
Audit KeyReason KeyReport key
Section 12: Folder – Audit Service Details
Field Description
Audit Service Details > Expense Report AuditReport IDReport NameEmployee NameEmployee IDEmployee Email AddressStatus
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Section 2: Folder – Expense Reports
Field Description
Status CodeAudit DateReport Entry CountQuestion CountDuration (Time Taken)SLA
Audit Service Details > Expense Report Audit > Audit Date Attributes
Audit Day of WeekAudit Day of Month NumberAudit Week of Month NumberAudit Month NumberAudit MonthAudit Quarter NumberAudit QuarterAudit YearFiscal Audit Day of Month NumberFiscal Audit Week of Year NumberFiscal Audit Month NumberAudit Fiscal MonthFiscal Audit Quarter NumberAudit Fiscal QuarterFiscal Audit YearAudit Fiscal Year NameAudit Fiscal Year Sequence
Audit Service Details > Expense Report Audit > Keys
Employee KeyReport KeyReport Legacy KeyAudit Report Key
AUDIT SERVICE DETAILS > EXPENSE REPORT AUDIT > KEYS > PROMPT KEYS
Employee Prompt Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 127Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Audit Service Details > Expense Report Audit ResultAudit QuestionAudit AnswerChanged At ReviewStatusStatus Code
Audit Service Details > Expense Report Entry AuditExpense TypeTransaction DateVendorCity/LocationState/Province/RegionCountryPayment Type
Audit Service Details > Expense Report Entry Audit > Amounts (reimbursement currency)
Reimbursement CurrencyExpense Amount (reimbursement currency)Claimed AmountApproved Amount
Audit Service Details > Expense Report Entry Audit > Amounts (reporting currency)
Reporting CurrencyExpense Amount (rpt)Claimed Amount (rpt)Approved Amount (rpt)
Audit Service Details > Expense Report Entry Audit > Keys
Report Entry Fact KeyReport Entry Legacy KeyExpense Type KeyAudit Report Key
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Section 2: Folder – Expense Reports
Field Description
Audit Report Entry KeyAudit Entry Legacy Key
AUDIT SERVICE DETAILS > EXPENSE REPORT ENTRY AUDIT > KEYS > PROMPT KEYS
Expense Type Prompt Key
Audit Service Details > Expense Report Entry Audit ResultAudit QuestionAudit AnswerChanged At ReviewStatusStatus Code
Section 13: Folder – Performance Metrics
Field Description
Event TypeEvent Date/TimeEvent Duration
Performance Metrics > KeysReport Legacy KeyReport Entry Legacy KeyEvent Type Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 129Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Performance Metrics > Keys > Prompt Keys
Event Prompt Type Key
Section 14: Folder – Mobile Usage Metrics
Field Description
EmployeeDevice PlatformEvent NameEvent DateEvent Count
Mobile Usage Metrics > Event Date AttributesDay of WeekDay of Month NumberWeek of Year NumberMonth NumberMonthQuarter NumberQuarterYear
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Field Description
Fiscal Day of Month NumberFiscal Week of Year NumberFiscal Month NumberFiscal MonthFiscal Quarter NumberFiscal_QuarterFiscal Year
Mobile Usage Metrics > KeysEvent KeyEvent Legacy KeyEmployee KeyEmployee Legacy Key
Section 15: Folder – User Rating Information
Field Description
Overall Rating Overall rating provided by end users after bookingUsability Rating This field is no longer populated.
Reliability Rating This field is no longer populated.
Performance Rating This field is no longer populated.
Comments User added comments Survey Date Date the survey was taken by the user
Analysis/Intelligence: Data Model - Expense Folder User Guide 131Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Section 16: Folder – Billing
Field Description
EmployeeEmployee IDReport NameReport IDReport TypeFirst Submitted DateFirst Submitted Date/Time
Billing > First Submitted Date AttributesFirst Submitted Day of WeekFirst Submitted Day of Month NumberFirst Submitted Week of Year NumberFirst Submitted Month NumberFirst Submitted MonthFirst Submitted Quarter NumberFirst Submitted Quarter
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Section 2: Folder – Expense Reports
Field Description
First Submitted YearFirst Submitted Fiscal Day of Month NumberFirst Submitted Fiscal Week of Year NumberFirst Submitted Fiscal Month NumberFirst Submitted Fiscal MonthFirst Submitted Fiscal Quarter NumberFirst Submitted Fiscal QuarterFirst Submitted Fiscal YearDeleted FlagDeleted Date/Time
Billing > KeysEmployee KeyReport Legacy Key
Billing > Keys > Prompt Keys
Employee Prompt Key
Section 17: Folder – Audit Trail (Change Log)IMPORTANT: Audit Trail Information - Opt In
The audit trail information is not archived into the Reporting Database automatically. If your company wants this data for reporting, call Concur Client Support and ask them to enable this feature.
Once enabled, the DW Expense Archive will move the audit trail data into the Reporting Database. The first archive will gather all audit trail data since your company was implemented. Subsequent archives will be incremental.
Field Description
Audit Trail (Change Log) > Report AuditChange Date/TimeEmployee Making Change - Name
Analysis/Intelligence: Data Model - Expense Folder User Guide 133Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Employee Making Change - IDField Changed (Database Column)Old ValueNew ValueMessage
Audit Trail (Change Log) > Report Audit > Additional Details
Audit TypeEmployee Making Change - Legacy KeyReport Legacy Key
Audit Trail (Change Log) > Report Entry AuditChange Date/TimeEmployee Making Change - NameEmployee Making Change - IDField Changed (Database Column)Old ValueNew ValueMessage
Audit Trail (Change Log) > Report Entry Audit > Additional Details
Audit TypeEmployee Making Change - Legacy KeyReport Legacy Key
Audit Trail (Change Log) > Employee AuditChange Date/TimeEmployee NameEmployee IDEmployee Making Change - NameEmployee Making Change - IDField Changed (Database Column)Old ValueNew Value
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Section 2: Folder – Expense Reports
Field Description
Message
Audit Trail (Change Log) > Employee > Additional Details
Audit TypeEmployee Making Change - Legacy KeyReport Legacy Key
Section 18: Folder – Bursting
Field Description
Bursting > Reporting Hierarchy BurstingEmployeeEmployee IDEmployee E-mail AddressReporting Group
Bursting > Reporting Hierarchy Bursting > Keys
EmployeeHierarchy Node Key
Bursting > BI Manager BurstingEmployeeEmployee IDEmployee E-mail AddressReporting EmployeeReporting Employee ID
Analysis/Intelligence: Data Model - Expense Folder User Guide 135Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Bursting > Reporting Hierarchy Bursting > Keys
Employee KeyReporting Employee Key
Bursting > Custom BurstingEmployeeEmployee IDEmployee E-mail AddressCategoryValue
Bursting > Custom Bursting > Keys
Employee Key
Section 19: Folder – Lists
Field Description
Lists > Employee InformationEmployee Name
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Section 2: Folder – Expense Reports
Field Description
Employee IDLast NameFirst NameTitleMiddle InitialNicknameLogon IDTravel Logon IDEmail AddressActiveReimbursement CurrencyLocaleCountryState/Province/RegionCash Advance Account CodeLedger CodeLedger NameIs Mobile Number Entered Indicates whether employee has a mobile phone
number entered in their user profile.Last User Login DateLast User Login Time
Lists > Employee Information > Concept Fields
DivisionDivision - CodeDepartmentDepartment - CodeBusiness UnitBusiness Unit - CodeCost CenterCost Center - CodeProjectProject - Code
Analysis/Intelligence: Data Model - Expense Folder User Guide 137Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Lists > Employee Information > Traveler User Fields
Purpose Of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) through 20 (User)
Lists > Employee Information > Additional Details
BI ManagerBI Manager IDBI Manager Email AddressBudget ManagerBudget Manager IDBudget Manager Email AddressTravel Employee ManagerTravel Employee Manager IDTravel Employee Manager Email AddressTravel Name RemarkTravel Rule ClassTravel ConfigTravel AgencyStart DateTermination Date
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Section 2: Folder – Expense Reports
Field Description
Password Change Date/TimeLink Travel to TripItLink Expense to TripItTravel Cost CenterTravel Org Unit IDEnable E-ReceiptsIs Non EmployeeIs Test UserIs Test User CodeExpense Audit RequiredADP Company CodeADP Deduction CodeReimbursement TypeADP File NumberOrg Unit 1 - Name throughOrg Unit 6 - Name
Name values of the customizable employee Org Unit fields
Org Unit 1 - Code throughOrg Unit 6 - Code
Code values of the customizable employee Org Unit fields
Custom 1 - Name throughCustom 22 - Name
Name values of the customizable employee Custom fields
Custom 1 - Code throughCustom 22 - Code
Code values of the customizable employee Custom fields
Lists > Employee Information > Default Approvers
Default Expense Report ApproverDefault Expense Report Approver IDDefault Expense Report Approver Email AddressDefault Expense Report Approver 2Default Expense Report Approver 2 IDDefault Expense Report Approver 2 Email AddressDefault Cash Advance ApproverDefault Cash Advance Approver IDDefault Cash Advance Approver Email Address
Analysis/Intelligence: Data Model - Expense Folder User Guide 139Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Default Travel Request ApproverDefault Travel Request Approver IDDefault Travel Request Approver Email AddressDefault Travel Request Approver 2Default Travel Request Approver 2 IDDefault Travel Request Approver 2 Email AddressDefault Payment Request ApproverDefault Payment Request Approver IDDefault Payment Request Approver Email AddressDefault Travel Request Approver (updated)Default Travel Request Approver (updated) IDDefault Travel Request Approver (updated) Email AddressDefault Company Statement ApproverDefault Company Statement Approver IDDefault Company Statement Approver Email Address
Lists > Employee Information > Delegate Details
Delegate Name Delegate Employee IDDelegate Logon IDProduct CodeCan PrepareCan SubmitCan View Receipt ImageCan ApproveCan Receive EmailCan Receive Approval EmailCan Approve TemporarilyStart Approve Date
140 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
End Approve Date
Lists > Employee Information > Preferences
Email when new company card transactions arrivePrompt to add company card transactions to expense reportEmail when faxed receipts receivedEmail when expense report status changesEmail when an expense report awaits approvalEmail when cash advance status changesEmail when a cash advance awaits approvalEmail when travel request status changesEmail when a travel request awaits approvalAlways prompt for travel request approverEmail when payment request status changesEmail when a payment request awaits approvalAlways prompt for payment request approverDisplay Imaging Service Introduction pageAlways prompt for report print formatDefault report print formatInclude expenses on printed reportInclude totals on printed reportShow instructional text at top of pagesExpense Assistant Setting 0 – Disabled
1 – EnabledExpense Assistant Type
Analysis/Intelligence: Data Model - Expense Folder User Guide 141Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Lists > Employee Information > Keys
Employee KeyEmployee Expense Legacy KeyEmployee Travel Legacy KeyCountry KeyReimbursement Currency KeyDefault Report Approver KeyDefault Report Approver 2 KeyDefault Cash Advance Approver KeyDefault Travel Request Approver KeyDefault Travel Request Approver 2 KeyDefault Travel Request Approver (updated) KeyDefault Payment Request Approver KeyDefault Company Statement Manager KeyBI Manager KeyBudget Manager KeyLocale KeyIs Non Employee Key
LISTS > EMPLOYEE INFORMATION > KEYS > PROMPT KEYS
Default Report Approver Prompt KeyDefault Report Approver 2 Prompt KeyDefault Cash Advance Approver Prompt KeyDefault Travel Request Approver Prompt KeyDefault Travel Request Approver 2 Prompt KeyDefault Payment Request Approver Prompt KeyBI Manager Prompt KeyCountry Prompt Key
142 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Reimbursement Currency Prompt KeyLocale Prompt Key
Lists > Guest InformationGuest NameGuest IDGuest First NameGuest Last NameEmail AddressGuest User TypeGuest User Type IDSponsor NameSponsor IDSponsorship Start DateSponsorship End Date
Lists > Guest Information > Keys
Sponsoring Employee KeyGuest Key
Lists > Employee BudgetEmployee NameQuarter NumberQuarterYearYear NameYear SequenceReporting CurrencyAmount
Lists > Employee Budget > Current Date Attributes
Current Fiscal Quarter NumberCurrent Fiscal QuarterCurrent Fiscal Year NameCurrent Fiscal Year Sequence
Analysis/Intelligence: Data Model - Expense Folder User Guide 143Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Lists > Employee Budget > Keys
Employee KeyCurrency KeyCurrent Fiscal Year Key
LISTS > EMPLOYEE BUDGET > KEYS > PROMPT KEYS
Employee Prompt Key
Lists > Travel Employee HistoryChange Date/TimeEmployee Making Change - NameEmployee Making Change - IDChange TypeEmployee NameTravel Logon IDTravel Employee ManagerTravel Name RemarkTravel Rule ClassTravel ConfigTravel AgencyStart DateTravel Cost CenterTravel Org Unit IDActiveEnable E-Receipts
Lists > Travel Employee History > Keys
Employee KeyEmployee Making Change - Key
LISTS > TRAVEL EMPLOYEE HISTORY > KEYS > PROMPT KEYS
Employee Making Change - Prompt Key
Lists > Employee RolesEmployee Employee last name, first name, and middle initial
144 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Role Roles assigned to the employeeRole DescriptionReporting Group
Lists > Employee Roles > Keys
Employee Key Unique system-assigned key that identifies the employee
Role KeyHierarchy Node KeyRole Legacy Key
LISTS > EMPLOYEE ROLES > KEYS > PROMPT KEYS
Employee Prompt KeyRole Prompt Key
Lists > Employee Role HistoryChange Date/TimeEmployee Making Change - NameEmployee Making Change - IDChange TypeEmployee NameRoleRole DescriptionGroup
Lists > Employee Role History > Keys
Employee Making Change - KeyEmployee KeyRole KeyHeir Node Key
LISTS > EMPLOYEE ROLE HISTORY > KEYS > PROMPT KEYS
Employee Making Change - Prompt KeyEmployee Prompt KeyRole Prompt Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 145Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Lists > Approval StatusesApproval Status Key Unique system-assigned key that identifies the
approval status of the expense reportApproval Status Status of the expense report in the approval
processDeleted Flag
Lists > Payment StatusesPayment Status Key Unique system-assigned key that identifies the
payment status of the expense reportPayment Status Status of the expense report in the payment
processDeleted Flag
Lists > Cash Advance StatusesCash Advance Status Key Unique system-assigned key that identifies the cash
advance statusCash Advance Status Status of the cash advance in the approval and
authorization processDeleted Flag
Lists > Expense TypesExpense Type Key Unique system-assigned key that identifies the
expense typeSpend Category Collection of similarly grouped expense types
Reporting off this value allows the Report Writer to report at a less granular level than expense types to get a more comprehensive view of spending.
Expense Type Name Name of the expense type to which the expense is assigned
Deleted Flag
Lists > Parent Expense TypesParent Expense Type Key Unique system-assigned key that identifies the
parent expense typeParent Expense Type Name Another expense type under which the entry's
expense type has been groupedFor example, the expense types Breakfast, Lunch, and Dinner might be grouped under another expense type called Meals.
Deleted Flag
146 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Lists > Payment TypesPayment Type Key Unique system-assigned key that identifies the
payment type (method) used to pay the expensePayment Type Method by which the employee paid for the
expense, such as cash or a credit cardDeleted FlagCredit Card Payment Type FlagCredit Card Payment Type (Y/N)
Lists > PoliciesPolicy Key Unique system-assigned key that identifies the
policy assigned to the expense reportPolicy Name Name that identifies the policy used to determine
the configuration settings governing the expense report
Deleted Flag
Lists > LedgersLedger Key Unique system-assigned key that identifies the
ledger assigned to the expense reportLedger Name Name of the ledger assigned to the expense report
Lists > DatesDateDay of WeekDay of Month NumberWeek of Year NumberMonth NumberMonthQuarter NumberQuarterYearFiscal Day of Month NumberFiscal Week of Year NumberFiscal Month NumberFiscal MonthFiscal Quarter Number
Analysis/Intelligence: Data Model - Expense Folder User Guide 147Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Fiscal QuarterFiscal YearFiscal Year NameFiscal Year Sequence
Lists > ExceptionsException Key Unique system-assigned key that identifies the
exceptionException Code Code that identifies the exception associated to the
audit rule that was triggeredException Level Severity level of the exceptionException Text Text description of the exceptionDeleted Flag
Lists > Process and StepsProcess Step Key Unique system-assigned key that identifies the
process stepProcessStep Name of a particular step in the workflow
Lists > Custom and Connected ListsList KeyList Category NameListList Item KeyList Item Legacy KeyList LevelList Item Short CodeList Item Full CodeList ItemList Item Deleted FlagImport Status Single-character codes that describe the import
status: N = New D = Delete C = Complete
List Item Mapping Deleted Flag Shows 1 if the import status = D, otherwise 0.
148 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Field Description
Lists > CurrenciesCurrency KeyCurrency Alpha CodeCurrency NameDeleted FlagReimbursement Currency Flag
Lists > CarsVehicle IDEngine SizeEnergyCO2 Emission RateFirst Date of CirculationFirst Date Of Circulation For CompanyEnd Date Of CirculationRegistration DateEmployee NameEmployee IDConfiguration NameConfiguration LabelConfiguration Starting MonthConfiguration Starting Day in MonthPersonal or Company ConfigurationConfiguration TypeConfiguration Period UnitsRate CriteriaRate Criteria SequenceDeleted
Lists > Cars > Additional Car Details
Car Custom 1 - Name through Car Custom 5 - NameCar Custom 1 - Code through Car Custom 5 - Code
Analysis/Intelligence: Data Model - Expense Folder User Guide 149Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Lists > Cars > Additional Employee Details
Employee First NameEmployee Last NameEmployee NicknameEmployee Email AddressEmployee Active FlagDefault Approver NameDefault Approver IDDefault Approver Email AddressBI ManagerBI Manager IDBI Manager E-mail AddressOrg Unit 1 - Name throughOrg Unit 6 - NameOrg Unit 1 - Code throughOrg Unit 6 - CodeCustom 1 - Name throughCustom 21 - NameCustom 1 - Code throughCustom 21 - Code
LISTS > CARS > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS
Purpose Of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)Division (User)Business Unit (User)Approver (User)Account Code (User)
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Section 2: Folder – Expense Reports
Field Description
Profile Custom 1 (User) through 20 (User)
Lists > Cars > Keys
Car KeyCar Log KeyEmployee KeyDefault Approver KeyCar Configuration KeyCar Criteria Key
LISTS > CARS > KEYS > PROMPT KEYS
Employee Prompt KeyDefault Approver Prompt KeyCar Configuration Prompt KeyCar Criteria Prompt Key
Section 20: Folder – Last Expense Archive
Field Description
Archive Start Time Start time for the last successful archive runArchive End Time End time for the last successful archive runArchive Status Always "Successful"
Analysis/Intelligence: Data Model - Expense Folder User Guide 151Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Section 21: Folder – Rollup Information
Field Description
Rollup Information > Spend Category RollupSpend Category Code Spend categories are mapped to expense types to
effectively "group" data for reporting reasons. This is the category code.
Spend Category Spend categories are mapped to expense types to effectively "group" data for reporting reasons. This is the category name.
Quarter NumberQuarterYearIs DeletedReporting CurrencyAmount This is the approved amount; not the posted
amount.Average Amount
Rollup Information > Spend Category Rollup > Keys
Spend Category KeyReporting Currency Key
ROLLUP INFORMATION > SPEND CATEGORY ROLLUP > KEYS > PROMPT KEYS
Spend Category Prompt Key
152 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Section 22: Folder – Digitized Receipts
Field Description
Receipt IDEmployeeEmployee IDInvoice NumberInvoice Type CodeSupplier NameSupplier Tax IDDigitized Country CodeDigitization StatusDigitization DateTransaction Date
Analysis/Intelligence: Data Model - Expense Folder User Guide 153Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.
Section 2: Folder – Expense Reports
Field Description
Issue DateReceipt Image IDHas Timestamp
Digitized Receipts > Supplier AddressSupplier Street AddressSupplier Postal CodeSupplier TownSupplier ProvinceSupplier CountrySupplier Country Code
Digitized Receipts > Amounts (transaction currency)Transaction CurrencyTransaction AmountDeduct VAT Amount
Digitized Receipts > KeysSDR Detail KeyEmployee KeyEmployee Expense Legacy KeyEmployee Travel Legacy KeyHas Timestamp FlagDigitized Receipt Timestamp Key
Digitized Receipts > Keys > Prompt Keys
Employee Prompt Key
154 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020
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Section 2: Folder – Expense Reports
Section 23: Folder – Digitized Receipts Taxes
Field Description
Tax DetailsRate TypeRate Type CodeTransaction Date
Digitized Receipts Taxes > Amounts (transaction currency)Transaction CurrencyTax RateTaxable AmountTax Amount
Digitized Receipts Taxes > KeysSDR Detail Tax KeySDR Detail Key
Analysis/Intelligence: Data Model - Expense Folder User Guide 155Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.