An Introduction To Creating Spreadsheets

Trainer: Sam Capurso

Introduction to today’s training

• Two sessions

• Purpose

• Structure

• OHS requirements and facilities

• Questions are welcome at any time!

• Thank-you gift at the end

Assessment methods

1. Short assessment task at the end of the whole training, which will test skills acquired in Session 1.

2. Direct observation of how you complete the training exercise will test skills acquired in Session 2.

Session 1

Assessment criteria

1. Open and view different toolbars 2. Use workplace ergonomic work practices and

strategies3. Open spreadsheet application, create spreadsheet

files and enter numbers, text and symbols into cells according to information requirements

4. Enter simple formulas and functions using cell referencing where required

5. Save spreadsheet to directory or folder

• Spreadsheets and workbooks• Business and mathematical applications• Storing data and performing calculations• Collating, manipulation and presenting data – e.g.

charts / graphs

• Can proceed from this training program to Certificate I in Information, Digital Media and Technology

Why are spreadsheet packages used?

Some more theory... OHS: Ergonomic practice

Pause Exercises Link

Introduction to Excel (2007)

• Microsoft Office button• Ribbon and Groups• Worksheet tabs• Horizontal scrolling bar• Formula bar

• Experiment with these – they look a bit different for other versions of the Excel!

Keys

1. Opening spreadsheets and entering data

• Cell reference terminology• Navigation

• Entering and editing data• Entering numbers as text

• Trainer demonstration• Complete Exercise 1 in your Trainee Workbook

The outcome of Exercise 1 should look like this:

2. Using formulas and functions

• All formulas start with equals (=) sign

• Add (+), subtract (-), multiply (*) and...

• divide (/)

• Sum function: =sum(cell range)

• Using cell references

• Trainer demonstration• Complete Exercise 2 in your Trainee Workbook

Other useful keys: $, %, ( )

Session 2

Assessment criteria

6. Create a chart using selected data in the spreadsheet

3. Create a chart – skill demo

Now try generating a

chart with the data

in Exercise 3 of your

Trainee Workbook.

Client A

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Revenue by Client

Client bar

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Monthly rainfall (mm) in January and June over the last ten years

Jan Rainfall June Rainfall

Extra

Theory:• Identifying reasons for using spreadsheet packages• Identifying ergonomic considerations when using a computer

Practical:• Navigating through spreadsheets• Entering data• Using formulas: +-X/, sum• Using relative cell references in formulas• Generating graphs: column and line

Summary of training

Training Package:ICA11 Information and Communications Technology

1.1.• Element: OHS practices• Unit: Operate word-processing applications

1.1, 1.2, 1.7, 2.2., 4.3.• Element: Create spreadsheets, Customise Basic Settings, and

Incorporate object and chart in spreadsheet• Unit: Operate spreadsheet applications

Performance criteria for training

Assessment - test

• Open workbook labelled Assessment.

• Complete assessment tasks.

• Save workbook for marking.

Well done!

• Thank-you for your participation and cooperation.

• Please complete the evaluation form. Your feedback is very much appreciated.

• Next session: using formatting and common tools in spreadsheet development (i.e., continuing on with this unit)