American Kennel Club (AKC)signed up for Online Record Keeping, you can also maintain dog records from Manage Dogs and breeder records from Breeder Records. The list of dogs on the

American Kennel Club

(AKC)

Manage Dogs User Guide

Manage Dogs User Guide i Copyright © 2007 American Kennel Club All rights reserved.

MY DOGS – MANAGE DOGS...................................................3 I. Managing Your Dogs 3

A. Adding a Dog 3 B. Displaying Dogs in List Based On Selected Criteria 6

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C. Selecting and Performing an Action for a Dog(s) I. Selecting and Removing a Dog(s) of Interest from the List II. Selecting and Making a Dog Active III. Selecting and Making a Dog Inactive IV. Viewing Breeder Records Using Actions V. Selecting and Printing Dog and Breeder Records VI. Selecting and Creating Entry Forms

E. Viewing and Updating the Details about a Dog I. Changing and Removing a Dog’s Identification Information II. Editing Ownership Information (Creating an AKC Dog Record) III. Viewing a Dog’s History

Manage Dogs User Guide 3 Copyright © 2007 American Kennel Club All rights reserved.

I. Managing Your Dogs

You can manage a list of AKC-registered dogs using the My Dogs section of your y AKC account. The list may contain dogs previously or currently owned and ogs of interest that you do not own. You may want to maintain a list of dogs of terest that you use for breeding or entering AKC events.

he Manage Dogs page allows you to add a dog to the list, view dog information, such as birth litter, ownership, and title & points, and display dogs based on specified criteria. You can also make dogs active, inactive, remove dogs of interest, select dogs based on specified criteria and sort your display. If you have signed up for Online Record Keeping, you can also maintain dog records from Manage Dogs and breeder records from Breeder Records.

The list of dogs on the Manage Dogs page allows you to view the dog’s name, breed, sex, dog information, litter of origin, ownership, titles & points. Using the column headers, you can sort the dogs in the list. To sort the information, click the column header and it will sort in ascending or descending order depending on the current order. To view the dog’s information click on the dog and the dog details appear in the tabs below; however, the information you can view depends on if and when you owned the dog or the dog’s litter.

TIP: Throughout the lesson, steps may be marked Optional Steps. You may not always need to perform an Optional Step; however, there may be some cases when information may display differently depending on the dog, owner, or account, which may require you to perform an optional step before continuing.

To begin managing and viewing your dogs:

1. Click the Manage Dogs hyperlink under My Dogs in the left hand pane of the window, which will display the My Dogs – Manage Dogs page.

A. Adding a Dog Under the display list box on the Manage Dogs page, there is an Add a Dog hyperlink. Before you can add a dog, you need the dog’s registration number. If you are adding a Dog I Own, you also need the dog’s certificate issue date.

There are two ways to add a dog; by Registration # and by Name and Breed.

To begin adding a dog by registration number:

1. Optional Step: Click the Manage Dogs hyperlink under My Dogs in the left hand pane of the window, which displays the My Dogs and Litters – Manage Dogs page.

2. Click the Add a Dog hyperlink under the Display list box. NOTE: If you are in Online Record Keeping (ORKS), you can also add a dog from the hyperlinks available in certain screens where you select a dam or sire from your list.

3. Click the Add Dog By Registration Number option.

4. Click in the Registration text box and then type the dog registration number.

5. Click the Next button, which displays the dog’s information and the ability to decide what type of relationship you have to the dog.

MY DOGS – MANAGE DOGS

Mdin

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6. Click either the Add a Dog I Own option OR the Add a Dog of Interest option.

the

e

7. Click the Next button. If this was a dog of interest, the dog is added to the list and you can skip to Step 9. If this is a dog you own, proceed to Step 8.

8. Click in the Cert Issue Date text box, click the I certify that I am the recorded owner of this dog and request that the AKC associate this dog with my account checkbox, as shown in Figure 1, and then clickAdd Dog button.

9. Click the Continue button, which confirms the addition and closes the window.

The system will add the dog entered into your account. If this is a Dog I Own, thsystem may recognize other dogs you own as well, and add them to your account at the same time. After adding this dog, if you own other dogs that do not appear as a Dog I Own in your dog list, simply complete the Add a Dog process again.

Figure 1. The Owned Dog Information Entered

To begin adding a dog by name and breed:

1. Optional Step: Click the Manage Dogs hyperlink under My Dogsleft hand pane of the window, which displays the My Dogs and Litters – Manage Dogs page.

2. Click the Add a Dog hyper

in the

link under the Display list box.

e.

Breed down-arrow and then select a breed, as shown in

3. Click the Add a Dog By Name and Breed option.

4. Click in the Dog Name text box and then type part of or an entire nam

5. Click the Figure 2.


6. Click the Next button, which displays the search results based on the data.

7. Click the option next to the search result item that matches the dog you wish to add to your dog list.

8. Click the Next button, which displays the dog’s information and the

y o Step 11.

e Continue button, which confirms the addition and closes the window.

The system will add the dog entered into your account. If this is a Dog I Own, the system may recognize other dogs you own as well, and add them to your account at the same time. After adding this dog, if you own other dogs that do not appear as a Dog I Own in your dog list, simply complete the Add a Dog process again.

NOTE: If there is not a dog available based on the search entered, a message displays stating: The dog you entered could not be added to your account because it could not be found in our database. Please check the information you entered or contact Customer Service if this problem persists.

ability to decide what type of relationship you have to the dog.

9. Click either the Add a Dog I Own option OR the Add a Dog of Interest option.

10. Click the Next button. If this was a dog of interest, the dog is added to the list and you can skip to Step 12. If this is a dog you have or currentlown, go t

11. Click in the Cert Issue Date text box, click the I certify that I am the recorded owner of this dog and request that the AKC associate this dog with my account checkbox, and then click the Add Dog button.

12. Click th


Figure 2. The Dog Name and Breed

following criteria:

• All My Dogs – All of the dogs in your list display on the page.

• Dogs I Used to Own – Only dogs that you used to own, but do not currently own, display.

• Dogs I Currently Own – All dogs that you currently own display.

• Dogs of Interest – All dogs that you have never owned display.

• Active Dogs – All active dogs display; you may mark any dog in your list as “active”

• Inactive Dogs – All inactive dogs display; you may mark any dog in your list as “inactive”

NOTE: If no dogs fit the selected criteria, a message displays stating “No dogs currently displayed”. To show dogs, please change your Display option or use the Add a Dog hyperlink to add dogs to your list.

To display dogs:

1. Optional Step: Click the Manage Dogs hyperlink under My Dogs in the left hand pane of the window, which displays the My Dogs and Litters - Manage Dogs page.

2. Click the Display down-arrow, which shows a list of choices.

B. Displaying Dogs in List Based On Selected Criteria The dogs in your list can be sorted and displayed based on the


3. Click one of the following choices: All My Dogs/Dogs I Used to Own/Dogs I Currently Own/Dogs Of Interest/Active Dogs/Inactive Dogs, as shown in Figure 3, which displays the dogs based on the selected criteria.

Figure 3. The Choices Displayed

NOTE: You can only select one criteria at a time. If you want to change the category of a dog (ex. make a dog inactive or active, please go to the Selecting and Performing an Action for a Dog(s) section).

C. Selecting and Performing an Action for a Dog(s) If you wish to perform an action on a dog(s), you must first select a dog or dogs on which to perform the action. You can select a dog sev ys:

• Click the checkbox(es) next to the dog(s) on which you wish to perform

), you can remove a dog of interest from your

r

permanently removed. If you have transferred a dog or made a dog inactive, it will always display on your list.

T

1. Optional Step: Click the Display down-arrow and then click Dogs of

not have a blue star next to their name.

eral wa

an action.

• Click the Select down-arrow and then select all your dogs, dogs you own, dogs of interest, dogs you used to own, inactive dogs, or active dogs.

Once you have selected a dog(slist, make dogs active or inactive, print reports, or be taken to the breeder records area where you can view a list of the selected dogs and view their breederecords.

I. Selecting and Removing a Dog(s) of Interest from the List

Dogs of interest are the only dogs that you can permanently remove from your list. You can hide owned dogs by changing the display option, but owned dogs cannot be

o select and remove a dog of interest:

Interest.

2. Click the Select down-arrow and then click Dogs of Interest, which selects all of the dogs of interest on your list OR click the checkbox next to the dog(s) of interest you wish to remove. TIP: Dogs of interest do


3. Click Actions down-arrow and then click Remove Dog of Interest from

m

List, as shown in Figure 4.

4. Click the Go button, which deletes all of the selected dogs of interest frothe list.

Figure 4. The Dog Selected to Remove from List

II. Selecting aAda

OR the inactive dog(s) you wish to make active.

4. Click the Go button, which activates all selected dogs.

click All My Dogs or Active Dogs to view the changes to the list.

.

gs, which selects click the checkbox next to the active

dog(s) you wish to make inactive.

down-arrow and then click Make Dogs Inactive.

active dogs inactive, it will display a message saying no dogs currently

nd Making a Dog Active ctive dogs are indicated by a blue paw print next to a dog’s name. By efault, all dogs you add to your list will be marked active, and will remain ctive until you mark them inactive.

To select and make a dog active:

1. Optional Step: Click the Display down-arrow and then click Inactive Dogs.

2. Click the Select down-arrow and then click Inactive Dogs, which selects all of the inactive dogs on your list click the checkbox next to

TIP: Inactive dogs have a gray paw next to them.

3. Click Actions down-arrow and then click Make Dogs Active.

NOTE: If your display list box said Inactive Dogs and you made ALL inactive dogs active, it will display a message saying no dogs currently displayed. You will need to click the Display down-arrow and theneither

III. Selecting and Making a Dog Inactive To select and make a dog inactive:

1. Optional Step: Click the Display down-arrow and then click Active Dogs

2. Click the Select down-arrow and then click Active Doall of the active dogs on your list OR

TIP: Inactive dogs have a gray paw next to them.

3. Click the Actions

4. Click the Go button, which makes all selected dogs inactive. NOTE: If your Display list box said Active Dogs and you made ALL


displayed. You will need to click the Display doeither All My Dogs or Inactive Dogs to view the changes to the l

wn-arrow and then click ist.

as not been involved in a mating and/or

To begin viewing breeder records:

1. Optional Step: Click the checkbox next to the dog(s) for which you wish to view the breeder records OR click the Select down-arrow and then select a group of dogs.

2. Click the Actions down-arrow and then click View Breeder Records.

3. Click the Go button, which displays the My Records – Breeder Records page.

V. Selecting and Printing Dog and Breeder Records

You can print dog records, or mating, birth, and litter records. When you print records litter information if there is a mating (M record) or AKC litter record (L Record) in

og. If there are 12 L records ted.

he

:

print and then click w and then PDF of the

r to view the

xtra

ve a paper copy of the report OR click to keep a copy on the

VI. Selecting and Creati

. You can print the

IV. Viewing Breeder Records Using Actions

NOTE: If you select a dog that hproduced a litter, the record will not display.

from the manage dogs section, you will only see mating and

the breeder records list associated with that dand only one has an M record, then only that one mating instance is prinThe only way to view mating records is to have an associated M record in tbreeder records list.

To begin printing records for a dog

1. Click the checkbox next to the dog(s) for which you wish to view the report(s).

2. Click the Actions down-arrow and then click Print Dog Reports.

3. Click the Go button, which displays the Report Selection page.

4. Click the checkbox next to the report(s) you wish to the t button, which displays a browser windoSubmiselected report(s). NOTE: A PDF reader must be installed on your computedocument. Your browser must also accept pop-ups. Please click the Technical Support link in the left navigation pane if you have any questions about pop-ups.

5. Click the Yes button on the message box that appears to close the ebrowser window.

6. Click the Print on the PDF to haSave computer.

ng Entry Forms

You can create pre-populated AKC event entry forms using dogs in your dog list. You can select a dog or dogs in your list and the system will pre-populate known information about you and your dog on the formform, fill in the remaining information, and mail them to the appropriate address.


To begin printing event reports:

1. Click the Manage Dogs hyperlink in the left navigation pane.

2. Click the checkbox in front of the dog or dogs for which you wish to createevent reports.

ry Forms, and then click

te entries, select the n select the information to display on the

ader must be installed on your computer to view the

steps 4 - 6 on the Event Reports window until all the dogs’

3. Click the Actions down-arrow, click Create Entthe Go button, which opens the Event Reports window.

4. Click the dog(s) for which you wish to creaappropriate entry form, and thereport, as shown in Figure 5.

5. Click the Submit button to view the entry form for the selected dog(s), which displays a PDF report for the dog. NOTE: Acrobat rePDF.

6. Click File>Print to print the report.

7. Repeat reports have been printed.


Figure 5. The Event Reports Screen

E. Viewing and Updating the Details about a Dog Once you have a dog on your list, you can view details about that dog by clicking on the dog in the list. The details display basic dog information, litter of origin information for the dog, ownership information, and the dog’s titles and points. If you do not own the dog, you will only be able to view the dog’s information and its titles and points. If you own/lease or used to own/lease the dog, you will be able to view information on the ownership tab and edit the information related to that ownership period. If you own the dog, you may change information that is located on the Dog Information tab about the dog’s identification information. If you change any information on the tabs, the history tab also displays a time/date account of any changes made to this dog’s information.

To being viewing dog details:

1. Click a dog in the list.

2. Click a tab, Dog Information, Litter of Origin, Ownership or Titles & Points, which will display the information or a message depending on your relationship to the selected dog, as shown in Figure 6.


Figure 6. Dog Info for Dog of Interest

I. Changing and Removing a Dog’s Identification Information The identification information for a dog can be entered on the Dog Information tab. There are three ID types that can be entered; Tattoo, Microchip, and Collar Tag. There is no limit to the number of identifications that can be entered. If you do not own the dog, you will be unable to enter identification information. The ID cannot exceed 50 characters.

To enter identification information:

1. Click a dog for which you wish to view their information.

2. Click the Dog Information tab.

3. Click the down-arrow and then click Microchip, Tattoo, or Collar Tag.

4. Click in the nformation, as

move, as shown in

text field and then type in the appropriate ID ishown in Figure 7.

5. Click the Save Record button to save the entered information. NOTE: The information entered in the text field cannot be longer than 25 characters. NOTE: If you do not want to save the information, click the Cancel Record button.

6. Optional Step: Click Add Another Id Type and then follow steps 3-5 to create as many ID’s as desired. NOTE: To remove an ID, you must have more than one ID saved. Once you have added and saved more than one identifier, click the Remove Identifier hyperlink next to the identifier you wish to reFigure 8.


Figure 7. The Entered Identifier for the Dog

Figure 8. The Second Identifier Can Be Removed

II. Editing Ownership Information (Creating an AKC Dog Record) The ownership information details the information about the ownership periofor the selected dog, including who you obtained the dog

d from, and if

.

to view their information.

wish to enter the information.

k the

lick in the Transferred On field and then type in the date

.

8. Click the Save Record button to keep the information OR click Reset Record to restore previous information.

9. Optional Step: Click in the Add Owner Notes text box and then enter any comments.

applicable, who you transferred it to

To enter ownership information:

1. Click the dog for which you wish

2. Click the Ownership tab.

3. Click the Edit Information Below hyperlink to access the ownership period for which you

4. Click in the Obtained On field and then type in the date OR cliccalendar button and then select a date.

5. Click the Obtained From down-arrow and then select a contact.

6. Optional Step: COR click the calendar button and then select a date. Click the Transfer To down-arrow and then select a contact. Click the option and/or checkboxes for how papers were provided.

7. Optional Step: Click the Final Disposition of Puppy down-arrow and then click select how the puppy was transferred or registered, as shown in Figure 9


10. Click the Close button to view the entered information on the Ownership tab.

Figure 9. The Entered Ownership Information

has been changed even p

t

III. Viewing a Dog’s History The History tab details any changes made to a dog’s detailed information. After you have changed dog information and/or ownership, any changes made are time and date stamped and described on the History tab.

The history tab sometimes indicates that an itemwhen no update was made. When you save information, such as ownershiinformation, if you don’t update a field, the history tab indicates a change because it registers that all fields on a page where saved, even if they weren’updated.

To view history information:

1. Click a dog for which you wish to view their information.


2. Click the History tab, which displays any change to the account, as shown in Figure 10.

Figure 10. The History of Any Information Changes for the

Selected Dog

Documents

American Kennel Club (AKC)signed up for Online Record Keeping, you can also maintain dog records from Manage Dogs and breeder records from Breeder Records. The list of dogs on the