ALTODIGITAL OFFER A HOST OF INFORMATION MANAGEMENT SOLUTIONS, FROM INITIAL

ENTRY-LEVEL SERVICES SUCH AS DOCUMENT SCANNING AND THE DIGITISING OF DATA, TO THE

COMPLETE SYSTEMISATION OF ALL DATA OPERATIONS AND WORKFLOW PROCESSES.

A P A R T N E R Y O U C A N R E A L L Y T R U S T

visible • accessible • secure

information management

business... transform your

Using scanning and capture improves the

speed of response to customers, suppliers,

citizens or staff by six times or more.

AIIM

SAVE TIME & MONEY Eliminate the time it takes to search documents and give staff the ability to provide improved customer service.

PDF/DOCUMENT CONTROLHave the ability to easily create PDFs and control them whilst reducing the cost of physical document storage.

IMPROVED DOCUMENT STORAGE Use a single, secure online digitised platform to source, share and archive information in more effi cient and cost effective ways – from any location.

SECURITY Ensure secure storage of fi les by assigning access rights to view, edit, print or distribute information across the organisation.

Data from Altodigital’s survey of 1,000 business decisions makers regarding the paperless offi ce (May 2014).

11%Feel they could be paperless within 10 years. 90%90

+

Businesses think that going paperless is too complicated and expensive.

1in5

2/3

Store important documents both electronically and in hard-copy.

Of businesses asked, have targets in place to reduce paper consumption

A P A R T N E R Y O U C A N R E A L L Y T R U S T

INVOICERECEIVED

DATACAPTURE

CHECK ANDMATCH DATA

ARCHIVE ANDANALYSE

PAY ANDREPORT

INVOICEAPPROVAL

Invoice handling and retrieval is less time-consuming, by allocating a single source for invoice, receipt employees can digitise documents much more efficiently.

Leads to faster, more effective archiving and creates greater transparency. Allows businesses to pinpoint inefficient purchasing practices over time and to check invoice progress through a clever online portal.

Save time and money by digitising invoices into PDF format so that information can be shared and retrieved without error. This eliminates the need for re-typing and the potential for getting things wrong.

Run clear and concise reports detailing clients and accounts. This can cut delays in invoice processing so payments can be planned and paid. It also provides a strong audit trail for business reference and legal compliance.

PDF digitisation permits faster and more accurate checking of information against terms, discounts and agreements, from purchase orders and goods receipts, right through to credit notes.

Check and approve payment information more quickly by sharing electronic documents. This enables any disputes to be resolved and potential discrepancies to be investigated.

EXAMPLE OF A DIGITISED WORKFLOW PROCESS FOR THE ACCOUNTS DEPARTMENT OF A BUSINESS

MEET BUSINESS OBJECTIVESAutomatic document processing like the above will lead to a reduction in the workload of administrative staff, allowing them to focus on other core areas of your business.

Altodigital’s information management packages will integrate seamlessly with your existing hardware and software technology, bringing all the financial and productivity benefits - with minimum disruption to your business.

DIGITAL WORKFLOW PROCESSES

Digitise your business processes

A major step on the journey towards paperless office efficiency is the implementation of digital workflows. Altodigital are experts at complete systematic digitisation of workflow processes, and work with customers to help them enhance and streamline their document workflows, identifying and addressing key areas for improvement.

To learn more about Altodigital’s

Information Management products

and services or to book a demo,

please contact us:

0845 504 5353or alternatively email us at:

learnmore@altodigital.com