ALL DEPARTMENT DIRECTORS AND CONTRACT LIAISONS Rental …apps.miamigov.com/contract_files/990.pdf · Please find enclosed a copy of the recently approved citywide term contract for

ALL DEPARTMENT DIRECTORS March 31, 2009 AND CONTRACT LIAISONS

Rental of Office Trailers (Pre-Qualification) Miami-Dade County

Glenn Marcos, Director Contract No. 8772-0/13 Purchasing Department Please find enclosed a copy of the recently approved citywide term contract for the procurement of Rental of Office Trailers (Pre-Qualification). This contract has been established for use by all city departments and offices on an as-needed, when needed contractual basis. Unless a specific item is not listed, using departments in need of these goods and/or services are required to utilize this contract. Using departments are urged to carefully review the contract in detail to become familiar with its prices, terms and conditions, and items awarded. If your department is unable to locate a particular item on the contract, please contact the appropriate Buyer for assistance. No other goods or services can be purchased under this agreement except those specified in the contract. When requesting this commodity or service, the Miami-Dade County Contract No. and City of Miami Resolution No. should be cited in the requisition. It shall be the responsibility of the using department to properly administer the contract to ensure that the contractor and the City perform all contractual obligations. In the execution of this responsibility, departments should monitor vendor performance, inspect goods at time of delivery and check for accuracy in billing. Additionally, pursuant to Miami-Dade County Budget Ordinance No. 03-192, this contract is subject to a user access fee under the County User Access Program (UAP) in the amount of two percent (2%). The vendor providing goods or services under this contract shall invoice the contract price and shall accept as payment thereof the contract price less the 2% UAP as full and complete payment for the goods and/or services specified on the invoice. Should any using department experience any difficulties with the contractor, please document the matter and immediately advise Terry Byrnes, Sr. Procurement Specialist, at (305) 416-1917 for assistance. cc: Bid file

CITYWIDE CONTRACT NO. 8772-0/13 DESCRIPTION: RENTAL OF OFFICE TRAILERS (PRE-QUALIFICATION) TERM OF CONTRACT: EFFECTIVE THROUGH MARCH 31, 2014, SUBJECT TO ANY FURTHER

EXTENSIONS OR REPLACEMENT CONTRACTS BY MIAMI-DADE COUNTY. CONTRACT PERIOD: APRIL 1, 2009 THROUGH MARCH 31, 2014 COMMODITY CODES: 97584-00 SECTION #1 – VENDOR AWARD PLEASE REFER TO THE MIAMI-DADE COUNTY AWARD SHEET. SECTION #2 – AWARD/BACKGROUND INFORMATION/APPLICABLE ORDINANCES/NOTES C.C. AWARD DATE: October 20, 2008 AMENDED AMOUNT: N/A RESOLUTION NO: 08-0572 INSURANCE REQUIREMENTS: YES

Certificate (s) of insurance will be required, prior to the issuance of a Purchase Order.

ANNUAL CONTRACT AMOUNT: SEE BELOW PERFORMANCE BOND: N/A Note: Allocating funds from the various sources of funds from APPLICABLE ORDINANCES: YES (UAP) the user departments and agencies, authorizing said purchases, subject to availability of funds and budgetary approval at the time of need. Pursuant to Miami-Dade County Budget Ordinance No. 03-192, this Contract is subject to a user access fee under the County User Access Program (UAP) in the amount of two percent (2%). SECTION #3 – REQUESTING DEPARTMENT CITY DEPARTMENTS Contract Administrator: TERRY BYRNES Phone: (305) 416-1917 Fax: (305) 416-1925 SECTION #4 – PROCURING AGENCY CITY OF MIAMI, PURCHASING DEPARTMENT Sr. Buyer: TERRY BYRNES Phone: 305-416-1917 Fax: 305-416-1925 Prepared By: Max Sagesse, 3/31/2009

A CONTRACT AWARD SHEET INSTRUCTIONAL GUIDE TO ASSIST YOU WITH THE INFORMATION CONTAINED HEREIN IS AVAILABLE IN THE ISUPPLIER INFORMATION SECTION OF OUR WEBPAGE AT:

www.miamigov.com/procurement

DIVISION

BID NO.: PREVIOUS BID NO.:

TITLE:

CURRENT CONTRACT PERIOD: through

Award Sheet

Bid No.

Total # of OTRs:

8772-0/13

8772-0/13

PURCHASING

8720-0/09

RENTAL OF OFFICE TRAILERS (PRE-QUAL.)

04/01/2009 03/31/2014

0

MODIFICATION HISTORY

Award SheetBid No. 8772-0/13

DPM Notes8772-0/13

Pool of pre-qualified vendors to be accessed by Miami-Dade County Departments for Spot Market Quotes.

APPLICABLE ORDINANCES

LIVING WAGE: UAP: IG:

OTHER APPLICABLE ORDINANCES:

CONTRACT AWARD INFORMATION:Local Preference

Small Business Enterprise (SBE)

Local Preference Micro Enterprise

PTP Funds

Full Federal Funding

Partial Federal Funding

Performance Bond

Miscellaneous:

Insurance

REQUISITION NO.:

8772-0/13

No Yes

Yes

Yes No

NoNo No

No No

RQPW0800028

Yes

PROCUREMENT AGENT:

PHONE: FAX: EMAIL:

8772-0/13

THELMA L. RODRIGUEZ305 375-4252 305 375-4407 [email protected]

DIVISION

Page 1 of 3

DEPARTMENT OF PROCUREMENT MANAGEMENT

PURCHASING


VENDOR NAME:

STREET: CITY: ST: ZIP:

FOB_TERMS: DELIVERY:

PAYMENT TERMS: TOLL PHONE:

*********************************************************************

Selection Factor No

Vendor Record Verified? Yes

Goal No

NoBid Pref.NoSet AsideNo

No

Other:

Micro Ent.

SBE

ASSIGNED MEASURESCERTIFIED VENDORNoLocal Vendor:

VENDOR INFORMATION:

8772-0/13

MODULAR SPACE CORPORATION

1200 SWEDESFORD ROAD BERWYN PA

19312

As Required

-

DEST-P

NET30

Vendor Contacts:

541375284FEIN: SUFFIX : 02

DBA: MODSPACE

Name Phone1 Phone2 Fax Email AddressJUAN BROCHE 305-592-7998 - 305-477-0662 [email protected]

ITEMS AWARDED Section:

Details: 8772-0/13

****SBE & LOCAL PREFERENCE MUST BE GIVEN TO VENDORS WHEN QUOTING****

Award of this contract will be made to all responsive, responsible bidders who meet the qualifications as

stated herein and who meet and/or exceed the minimum criteria established in the Invitation to Bid.

ROADMAP FOR USE OF CONTRACT 8772-0/13 RENTAL OF OFFICE TRAILERS

The purpose of this contract is to pre-qualify potential bidders through the submission

of documents and forms which verifies that the vendor meets an

Unit_PriceQtyDescriptionItem #

End of ITEMS AWARDED Section

BCC Award: DPM Award:

DPM Date:BCC Date:

AWARD INFORMATION Section8772-0/13

No No

03/03/2009 11/24/2008

Contract Amount: $ 4,161,000.00

DIVISION

Page 2 of 3


PURCHASING


Additional Items Allowed: Agenda Item No.:

Special Conditions:

BPO INFORMATION Section:

Code Description____________________________________

-------------- Commodities Info ----------------

ABCW0900787BPO ID :

Dollar AllocationsDepartment_Id

-------------- Department Info ------------

975-84 HD****** $200,000.00RENTAL OR LEASE OF TRAILERS

Code Description____________________________________

-------------- Commodities Info ----------------

ABCW0900788BPO ID :

Dollar AllocationsDepartment_Id

-------------- Department Info ------------

975-84 AV****** $200,000.00RENTAL OR LEASE OF TRAILERS

CR****** $100,000.00

FR****** $950,000.00

PD****** $250,000.00

PR****** $325,000.00

PW****** $225,000.00

SP****** $150,000.00

SW****** $175,000.00

WS****** $1,336,000.00

AD****** $250,000.00

End of BPO Information Section

DIVISION

Page 3 of 3


PURCHASING

DEPARTMENT OF PROCUREMENT MANAGEMENT PURCHASING DIVISION

1 AWARD SHEET.doc

Revised 09/19/00

CONTRACT AWARD SHEET


BID NO.: 8772-0/13 Previous Bid No.: 8720-09

BPO NO.: ABCW0900788 ABCW0900787 (Federally Funded – Housing Only)

TITLE: RENTAL OF OFFICE TRAILERS (PRE-QULAIFICATION

COMMODITY CODE NO.: 975-84 OTR YEARS: 0 ING WAGE APPLIES: YES NO

CONTRACT PERIOD: 4/01/2009 through 3/31/14 AWARD BASED ON MEASURES: YES NO SR.PROCUREMENT AGENT: THELMA L. RODRIGUEZ

PROCUREMENT AGENT: PROCUREMENT TECHNICIAN:

PHONE: 305-375-4252

SBE Set Aside SBE Goal Local Preference Prevailing Wages (Reso. 90-143) Living Wage

Bid Preference: SBE Micro SBE CSBE Level

PART #1: VENDOR AWARDED

***INCUMBENT VENDOR***

F.E.I.N.: 541375284-02

VENDOR: Modular Space Corporation

STREET: 5000 N.W. 72 Avenue CITY/STATE/ZIP: Miami, Florida 33166 F.O.B. TERMS: Destination-Point PAYMENT TERMS: Net-30 Days DELIVERY: As Required TOLL FREE PHONE # N/A

PHONE: (305) 592-7998 FAX: (305) 477-0662 E-MAIL: [email protected] CONTACT PERSON: Juan Broche


2 AWARD SHEET.doc

Revised 09/19/00

PART #2: ITEMS AWARDED

****SBE & LOCAL PREFERENCE MUST BE GIVEN TO VENDORS WHEN QUOTING****

ROADMAP FOR USE OF CONTRACT 8772-0/13 RENTAL OF OFFICE TRAILERS

The purpose of this contract is to pre-qualify potential bidders through the submission of documents and forms which verifies that the vendor meets and/or exceeds the minimum criteria. All bidders which meet and/or exceed the criteria established herein shall be placed on a Pre-Qualification List that may be accessed by various Miami- Dade County Departments in order to obtain price quotations for the Rental of Office Trailers.

Procedures for User Departments

When spot market purchases are initiated, all the pre-qualified bidders shall be invited to offer a fixed price for a specific individual rental, or a specific lease period. The vendor then offering the lowest fixed price shall be awarded for the specific period or specific rental. The award to one bidder for a specific period or individual action does not preclude the remaining pre-qualified vendors from submitting spot market offers for other specific rentals. When the need for an office trailer is identified, the using agency shall contact all pre-qualified bidders for the quotations. Sealed quotations must be submitted within the time frame specified on the Invitation to Quote. Late quotations shall not be taken into consideration. The using agency shall be responsible for obtaining and verifying the bidder(s) insurance certificate with the GSA/RISK MANAGEMENT. No purchase order or notice to proceed shall be issue until these requirements are met.

Vendor(s) shall maintain an office or a warehouse. This facility shall be staffed by competent company representatives who can be contacted Monday through Friday 8:00 a.m. to 5:00 p.m.

Vendors(s) shall provide telephone number of working telephone, separate facsimile lines, and E-Mail address to expedite quotes.

The department must explicitly establish the minimum requirements in the request for quotes

form. The minimum requirements and any auxiliary items required such as stairs, ramps, etc. must be specified in the RFQ form. The particular equipment standard or configuration that is being used shall be noted on the Purchase Order.


3 AWARD SHEET.doc

Revised 09/19/00

Vendor(s) shall provide a list of sizes which are available to rent and a list of the manufacturers the vendors represent. Vendor(s) are required to furnish and install Office Trailers (various sizes) which are air conditioned and fully equipped for use as office facilities.

Trailers shall meet all applicable requirements of Florida /DCA CODE inclusive of mechanical and electrical systems.

The contract specifically calls for each acquisition to go through a competitive, spot market bidding process prior to the award of each Purchase Order. Vendor must hold a valid Certificate of Competency for General Contractor or Building Contractor certified by the Construction Industry Licensing Board under Chapter 489 and/or General Contractor or Building Contractor licensed by Construction Trade Qualifying Board under Chapter 10 of the Code of

Miami Dade County which is issued by the State or County Examining Board qualifying said person, firm, corporation or joint venture to perform the work proposed. The vendor(s), when required, must provide Concrete Portables that can withstand wind of 187 mph (Category #5 hurricane winds). The references noted in 2.6.a should support the ability of the bidder(s) to provide, set-up and install at least one concrete portable All bidders shall quote prices based on F.O.B. Destination (freight included) and shall hold title

to the goods until such time as they are delivered to, and accepted by, an authorized County representative at Miami-Dade County.

The offer should be accompanied with two (2) complete sets of factory information sheets (specifications, brochures, etc.) for each item offered by the vendor. Failure to meet this requirement may result in rejection of the offer. The County’s decision as to quality of the product based on submission of the information sheets shall be final.

The trailers being offered by the vendor shall be the most recent model available. Any optional components which are required in accordance with the contract specifications shall be considered standard equipment for purposes of this solicitation. Demonstrator models will not be accepted. Omission of any essential detail from these specifications does not relieve the vendor from furnishing a complete unit. The unit shall conform to all applicable OSHA, State, and Federal safety requirements. All components (whether primary or ancillary) of the delivered equipment are to be in accordance with current SAE standards and recommended practices. The engineering, materials, and workmanship associated with effort performed hereunder shall exhibit a high level of quality and appearance consistent with or exceeding industry standards.


4 AWARD SHEET.doc

Revised 09/19/00

The vendor shall deliver the equipment required in conjunction with this contract within the same calendar days as stated in the spot market quote after the order is placed by the County's authorized representative. The vendor agrees to retain the equipment at the designated County premise until the termination of the lease, at which time the equipment shall be removed from the premises. The vendor shall be allowed to invoice the effected County department for any extension from the original lease period on a pro-rated basis.

The office trailers to be provided hereunder shall be delivered to the County, and maintained if applicable to the contract, in full compliance with the specifications and requirements set forth in this contract. If vendor providing the trailer is determined not meeting the specifications and requirements of this contract, either prior to acceptance or upon initial inspection, the trailer will be returned, at vendor expense, to the vendor. At the County’s own option, the vendor shall either provide a direct replacement for the trailer, or provide a full credit for the returned trailer. The vendor shall not assess any additional charge(s) for any conforming action taken by the County under this clause. The successful bidder shall enclose a complete packing slip or delivery ticket with any items to be delivered in conjunction with this bid solicitation. The packing slip shall be attached to the shipping carton(s) which contain the items and shall be made available to the County's authorized representative during delivery. The packing slip or delivery ticket shall include, at a minimum, the following information: purchase order number; date of order; a complete listing of items being delivered; and back-order quantities and estimated delivery of back-orders if applicable. The vendor shall be required to furnish and fully install the Trailer(s) as requested through sport market quotes and/or statement of work included in this solicitation and resultant contract at the facility designated by the County. The vendor shall also be required to provide adequate training to County personnel on the appropriate use of the materials or products as it may be deemed necessary

Vendors may attempt to provide the County with their own contractual documents for Execution in connection with the specific Rentals. The County department should discourage the presentation of such documents, as their inclusion will put the burden on the County to ensure that the language in such documents is not to the County’s detriment and/or inconsistent with the solicitation processes conducted. If unavoidable, such documents will require the participation of the County’s legal department in determining their acceptability for inclusion. . It shall be the sole prerogative of the County as to the number of vendors who will be initially included under this contract. During the term of this contract, the County reserves the right to add all qualified vendors who meet the criteria above to the pool and/or delete vendors, and manufacturers as deemed necessary and in the best interest


5 AWARD SHEET.doc

Revised 09/19/00

User Department Responsibility: It is the responsibility of the user Department Director to ensure compliance with the above-mentioned procedures. Purchases under this contract will be subject to random review or audit by County authorities, including the Department of Procurement Management, Audit and Management, and the Office of the Inspector General. Applicable Ordinances Local Preference, Cone of Silence, UAP & Inspector General Ordinances shall be applicable to each solicitation issued under this contract. Local Preference Local bidder is within 10% of the price of the apparent low non-local bidder, a Bes and Final Offer (BAFO) process is to be conducted. Participants in the process are the low non-local bidder and all local bidders whose pricing falls within 10% of the non-local low bidder’s price. The evaluation of competitive solicitations is subject to Section 2-8.5 of the Miami-Dade County Code, which, except where contrary to federal and state law, or any other funding source requirements, provides that preference be given to local businesses. A local business, for the purposes of this Section, shall be defined as a Proposer which meets all of the following:

1. a business that has a valid occupational license, issued by Miami-Dade County at least one year prior to bid or proposal submission, that is appropriate for the goods, services or construction to be purchased;

2. a business that has physical business address located within the limits of Miami-Dade County from which the vendor operates or performs business (Post Office Boxes are not verifiable and shall not be used for the purpose of establishing said physical address.); and

3. a business that contributes to the economic development and well-being of Miami-Dade County in a verifiable and measurable way. This may include but not be limited to the retention and expansion of employment opportunities and the support and increase in the County’s tax base. To satisfy this requirement, the vendor shall affirm in writing its compliance with either of the following objective criteria as of the proposal submission date stated in the quote.

Small Business Development For contracts valued over $1 million, an SBE Preference of 5% is applied to an SBEs’ offer (for the purpose of evaluation ONLY). For contracts valued up to $1 million, an SBE preference of 10% is applied (for the purpose of evaluation ONLY). If the SBE is the responsible, responsive low bidder following the evaluation process, the price that the county will pay the awarded firm is the original price offered (excluding the 5% or 10% evaluation factors).


6 AWARD SHEET.doc

Revised 09/19/00

SBE Selection Factor – For Requests for Quotes the SBEs’ Selection Factor requires that an additional 10% be added, for evaluation purposes, to the technical score of the SBE.

1. vendor has at least ten (10) permanent full time employees, or part time employees equivalent to 10 FTE (“full-time equivalent” employees working 40 hours per week) that live in Miami-Dade County, or at least 25% of its employees that live in Miami-Dade County, or

2. vendor contributes to the County’s tax base by paying either real property taxes or tangible personal property taxes to Miami-Dade County, or

3. some other verifiable and measurable contribution to the economic development and well-being of Miami-Dade County.

When the above circumstances occur, user departments are to send out a best and final offer request to all bidders remaining in consideration. Please note that the determination of the responsibility and responsiveness of all vendors that are to be included in the best and final process must take place prior to requesting the BAFO. This is to avoid a situation where a violation of the local preference ordinance to conduct a best and final process could take place. Even if low bidder, a non-responsive local vendor should not be included in this process. Insurance Requirements All awarded vendors under this contract are responsible for maintaining the required insurance coverage’s for all work that is to be performed under this contract. Should a vendor’s insurance policy lapse during the term of this agreement, the vendor will be removed from the contract until a new valid insurance certificate is approved by Risk Management. Upon approval, the vendor will be added back onto the contract and allowed to work on County premises. Record Retention: For each purchase order under the Contract, the user department shall maintain a record of the purchase including: all quotes sought, all quotes obtained, the Purchase Order and any other documentation supporting each purchase to ensure compliance and to establish the necessary accountability for audit. The record shall be maintained by the user department in a location (either electronic or paper) easily accessible for review or audit. County Legal Requirements: Please note that all County procurement legislation and legal requirements apply to this contract and to the solicitation and award of each Purchase Order, including the Local Preference ordinance, (which now must also be applied to Broward County vendors), the Cone of Silence, and Inspector General Fees. For detailed information about these requirements, please read the “Instructions to Bidders” page attached to the Request for Quote Form.


7 AWARD SHEET.doc

Revised 09/19/00

EMERGENCY SERVICE: Declared State of Emergency

In the event an Emergency is declared for Miami-Dade County, the following emergency conditions shall pertain to this contract for the duration of the time period of the declared emergency:

a) The County reserves the right to rent Office Trailers from vendors not awarded on this contract.

b) All sign orders placed by Miami-Dade County will have first priority for fulfillment by

all awarded vendors.

c) Authorized personnel within the Department Procurement Management are granted the ability to waive geographic location during the duration of the State of Emergency for immediate delivery of Office Trailers to various departments.

d) The pre-qualified pool of vendors will be the first to be contacted for delivery of Office

Trailers in an emergency situation.

PART #3: AWARD INFORMATION

BCC DPM AWARD DATE: 3/03/2009 AGENDA ITEM #: 8O1G (090001)

PURCHASING DIVISION RELEASE DATE: 3/18/2009 OTR YEAR: 0

ADDITIONAL ITEMS ALLOWED: NO

SPECIAL CONDITIONS: See: Section 2 of Invitation to Bid

TOTAL CONTRACT VALUE: $4,161,000

USER DEPARTMENT(S) DOLLAR ALLOCATED

ANIMAL SERVICES $ 250,000

AVIATION $ 200,000

CORRECTIONS & REHABILITATION $ 100,000

FIRE $ 950,000

HOUSING AGENCY $ 200,000

POLICE $ 250,000

PARKS & RECREATION $ 325,000

PUBLIC WORKS $ 225,000

SEAPORT $ 150,000

SOLID WASTE $ 175,000

WATER & SEWER $1.336.000

TOTAL: $4,161,000


8 AWARD SHEET.doc

Revised 09/19/00

BID NO.: 8772-0/13

OPENING: 2:00 P.M. Wednesday, August 13, 2008

MIAMI-DADE COUNTY, FLORIDA

I N V I T A T I O N T O B I D

TITLE: RENTAL OF OFFICE TRAILERS - PREQUALIFICATION

THE FOLLOWING ARE REQUIREMENTS OF THIS BID, AS NOTED BELOW:

BID DEPOSIT AND PERFORMANCE BOND:................................N/A

CATALOGUE AND LISTS:................................................................Section 2, Paragraph 2.6, Sub. (f) & (g)

CERTIFICATE OF COMPETENCY:..................................................Section 2.0, Paragraph 2.14

EQUIPMENT LIST:...............................................................................N/A

EXPEDITED PURCHASING PROGRAM (EPP) N/A

INDEMNIFICATION/INSURANCE:...................................................Section 2.0, Paragraph 2.11

LIVING WAGE: ....................................................................................N/A

PRE-BID CONFERENCE/WALK-THRU:................................ N/A

SMALL BUSINESS ENTERPRISE MEASURE: ................................Section 2.0, Paragraph 2.2

SAMPLES/INFORMATION SHEETS: ...............................................N/A

SECTION 3 – MDHA:............................................................................N/A

SITE VISIT/AFFIDAVIT: ................................................................N/A

USER ACCESS PROGRAM: ................................................................Section 2.0, Paragraph 2.21

WRITTEN WARRANTY: ................................................................Section 2.0, Paragraph 2.19

FOR INFORMATION CONTACT: Thelma L. Rodriguez at 305-375-4252, or at [email protected]

IMPORTANT NOTICE TO BIDDERS:

COMPLETE AND RETURN ALL AFFIDAVITS WITH BID SUBMITTAL FORMS

MIAMI-DADE COUNTY DEPARTMENT OF PROCUREMENT MANAGEMENT

PURCHASING DIVISION

FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL PREFERENCE ON PAGE 21 OF SECTION 4, BID SUBMITTAL FORM SHALL RENDER THE VENDOR

INELIGIBLE FOR LOCAL PREFERENCE

FAILURE TO SIGN PAGE 21 OF SECTION 4, BID SUBMITTAL FORM WILL RENDER YOUR BID NON-RESPONSIVE

MIAMI-DADE COUNTY, FLORIDA

INVITATION TO BID

Bid Number: 8772-0/13

Title: Rental of Office Trailers - Prequalification

Sr. Procurement Contracting Agent: Thelma L. Rodriguez

Bids will be accepted until 2:00 p.m. on Wednesday, August 13, 2008

Bids will be publicly opened. The County provides equal access and does not discriminate on the basis of disability in its programs or services. It is our policy to make all communication available to the public, including those who may be visually or hearing impaired. If you require information in a non-traditional format please call 305-375-5278. Instructions: Each Bid submitted to the Department of Procurement Management shall have the following information clearly marked on the face of the envelope: the Bidders name, return address, Bid number, opening date of the Bid and the title of the Bid. Included in the envelope shall be an original and two copies of the Bid Submittal, plus attachments if applicable. Failure to comply with this requirement may result in your Bid not being considered for award.

All Bids must be submitted in a sealed envelope or container and will be opened promptly at the time indicated in this solicitation document. Any Bid received after the first Bid has been opened will be returned to the Bidder unopened. The County does not accept responsibility for delays, natural or otherwise.

NOTICE TO ALL BIDDERS:

• FAILURE TO SIGN THE BID SUBMITTAL FORM WILL RENDER YOUR BID NON-RESPONSIVE.

• THE BID SUBMITTAL FORM CONTAINS IMPORTANT CERTIFICATIONS THAT REQUIRE REVIEW AND COMPLETION BY ANY VENDOR RESPONDING TO THIS SOLICITATION

MIAMI-DADE COUNTY BID NO.: 8772-0/13-OTR SECTION 1

GENERAL TERMS AND CONDITIONS Rental of Office Trailers – Prequalification

- I - Revised 5/27/08



- II - Revised 5/27/08



- III - Revised 5/27/08



- IV - Revised 5/27/08



- V - Revised 5/27/08


SPECIAL CONDITIONS Rental of Office Trailers - Prequalification

- - 6 - - Revised 5/27/08

2.1 PURPOSE: TO PRE-QUALIFY VENDORS FOR SPOT MARKET PURCHASES

The purpose of this Invitation to Bid is to pre-qualify potential bidders through the submission of documents and forms which verifies that the vendor meets and/or exceeds the minimum criteria. All bidders which meet and/or exceed the criteria established herein shall be placed on a Pre-Qualification List that may be accessed by various Miami-Dade County Departments in order to obtain price quotations for the Rental of Office Trailers.

2.2 SMALL BUSINESS CONTRACT MEASURES FOR SOLICITATIONS GREATER

THAN $50,000 (Bid Preference): A Small Business Enterprise (SBE) bid preference applies to this solicitation. A 10% percent bid preference shall apply to contracts $1 million or less and 5% percent on contracts greater than $1 million. A SBE/Micro Business Enterprise must be certified by the Department of Business Development (DBD) for the type of goods and/or services the Enterprise provides in accordance with the applicable Commodity Code(s) for this solicitation. For certification information, contact the Department of Business Development at 305-375-3111 or access www.miamidade.gov/dbd. The SBE/Micro Business Enterprise must be certified by bid submission deadline, at contract award and for the duration of the contract to remain eligible for the preference

2.3 PRE-BID CONFERENCE: INTENTIONALLY OMITTED 2.4 TERM OF CONTRACT: FIVE (5) YEARS

This contract shall commence on the first calendar day of the month succeeding approval of the contract by the Board of County Commissioners, or designee, unless otherwise stipulated in the Notice of Award Letter which is distributed by the County's Department of Procurement Management, Purchasing Division; and contingent upon the completion and submittal of all required bid documents. The contract shall remain in effect for five (5) years and upon completion of the expressed and/or implied warranty periods, and shall expire on the last day of the five (5) years period. It shall be the sole prerogative of Miami-Dade County to review the initial five (5) years on an annual basis.

2.5 OPTION TO RENEW: INTENTIONALLY OMITTED



- - 7 - - Revised 5/27/08

2.6 METHOD OF AWARD: TO PRE-QUALIFIED BIDDERS WHO WILL BE INVITED

TO PARTICIPATE IN SPOT MARKET PURCHASES

Award of this contract will be made to all responsive, responsible bidders who meet the qualifications as stated herein and who meet and/or exceed the minimum criteria established below: a) Bidders shall provide a listing of at least three (3) large Commercial business and/or

Government Agencies’ references, name, phone number, address and e-mail address where bidder has provided the rental of Office Trailers for at least three (3) continuous years and provide actual site addresses were these trailers are currently located. These businesses must provide references as to the capability of bidder(s) to set-up and install Office Trailers.

b) The Bidder(s) shall maintain an office or a warehouse. This facility shall be staffed by

competent company representatives who can be contacted Monday through Friday 8:00 a.m. to 5:00 p.m.

c) Provide telephone number of working telephone, separate facsimile lines, and E-Mail

address to expedite quotes.

d) In accordance with the Code of Miami-Dade County, Florida, Section 10-3 (B), any person, firm, corporation or joint venture which submits an offer in response to this County solicitation shall, at the time of such offer, hold a valid Certificate of Competency for General Contractor or Building Contractor certified by the Construction Industry Licensing Board under Chapter 489 and /or General Contractor or Building Contractor licensed by Construction Trade Qualifying Board under Chapter 10 of the Code of

Miami Dade County which is issued by the State or County Examining Board qualifying said person, firm, corporation or joint venture to perform the work proposed. If work for other trades is required in conjunction with this solicitation and will be performed by a subcontractor(s), an applicable Certificate of Competency issued to the subcontractor(s) shall be submitted with the prime vendor’s offer; provided, however, that the County may at its option and in its best interest allow the vendor to supply the subcontractor(s) certificate to the County during the offer evaluation period.

. e) Bidder(s) shall provide a list of the manufacturer(s) they represent. f) Bidder(s) shall provide a list of sizes, which are available to rent.

g) Be able to provide Concrete Portables that can withstand wind of 187 mph (Category

#5 hurricane winds). The references noted in 2.6.a should support the ability of the bidder(s) to provide, set-up and install at lease one concrete portable.



- - 8 - - Revised 5/27/08

Bidders meeting and/or exceeding the solicitation criteria will be placed on a Pre-Qualification List that may be accessed by various user departments in order to obtain Spot Market quotations. When such spot market purchases are initiated, the pre-qualified bidders shall be invited to offer a fixed price for a specific individual rental, or a specific lease period. The vendor then offering the lowest fixed price shall be awarded for the specific period or specific rental. The award to one bidder for a specific period or individual action does not preclude the remaining pre-qualified vendors from submitting spot market offers for other specific rentals. When the need for an office trailer is identified, the using agency shall contact all pre-qualified bidders for the quotations. Sealed quotations must be submitted within the time frame specified on the Invitation to Quote. Late quotations shall not be taken into consideration. The using agency shall be responsible for obtaining and verifying the bidder(s) insurance certificate with the GSA/RISK MANAGEMENT. No purchase order or notice to proceed shall be issue until these requirements are met. It shall be the sole prerogative of the County as to the number of vendors who will be initially included under this contract. During the term of this contract, the County reserves the right to add all qualified vendors who meet the criteria above to the pool and/or delete vendors, and manufacturers as deemed necessary and in the best interest of the County.

2.7 PRICES: INTENTIONALLY OMITTED 2.8 EXAMINATION OF COUNTY FACILITIES AND INSPECTION OF COUNTY

EQUIPMENT: INTENTIONALLY OMITTED 2.9 EQUAL PRODUCT: INTENTIONALLY OMITTED 2.10 LIQUIDATED DAMAGES: INTENTIONALLY OMITTED 2.11 INDEMNIFICATION AND INSURANCE: TYPE (1) GENERAL SERVICE AND

MAINTENANCE CONTRACT

Provider shall indemnify and hold harmless the County and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys’ fees and costs of defense, which the County or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Provider or its employees, agents, servants, partners principals or subcontractors. Provider shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the County, where applicable, including appellate proceedings, and shall pay all costs, judgments and attorney’s fees which may issue thereon. Provider expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by Provider shall in no way limit the responsibility to indemnify, keep and save harmless and defend the County or its officers, employees, agents and instrumentalities as herein provided.



- - 9 - - Revised 5/27/08

The vendor shall furnish to the Vendor Assistance Section, Department of Procurement Management, Administration Division, 111 NW 1st Street, Suite 1300, Miami, Florida 33128, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below:

A. Worker’s Compensation Insurance for all employees of the vendor as required by

Florida Statute 440.

B. General Liability Insurance on a comprehensive basis in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage. Miami-Dade County must be shown as an additional insured with respect to this coverage.

C. Automobile Liability Insurance covering all owned, non-owned and hired vehicles

used in connection with the work, in an amount not less than $300,000 combined single limit per occurrence for bodily injury and property damage.

All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications:

The company must be rated no less than “B” as to management, and no less than “Class V” as to financial strength, by the latest edition of Best’s Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, subject to the approval of the County Risk Management Division.

(Or)

The company must hold a valid Florida Certificate of Authority as shown in the latest “List of All Insurance Companies Authorized or Approved to Do Business in Florida” issued by the State of Florida Department of Insurance and are members of the Florida Guaranty Fund.

Certificates will indicate no modification or change in insurance shall be made without thirty (30) days in advance notice to the certificate holder. NOTE: DADE COUNTY SOLICITATION NUMBER AND TITLE OF SOLICITATION MUST APPEAR ON EACH CERTIFICATE.

CERTIFICATE HOLDER MUST READ: MIAMI-DADE COUNTY

111 NW 1st STREET SUITE 1300 MIAMI, FL 33128

Compliance with the foregoing requirements shall not relieve the vendor of his liability and obligation under this section or under any other section of this agreement.



- - 10 - - Revised 5/27/08

Issuance of a purchase order is contingent upon the receipt of the insurance documents within fifteen (15) calendar days after Board of County Commission approval. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this solicitation, the vendor shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit a corrected certificate to the County. If the vendor fails to submit the required insurance documents in the manner prescribed in this solicitation within twenty (20) calendar days after Board of Commission approval, the vendor shall be in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances, the vendor may be prohibited from submitting future Proposal to the County in accordance with Section 1, paragraph 1.22 of the General Terms and Conditions. The vendor shall be responsible for assuring that the insurance certificate required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option years that may be granted to the vendor in accordance with Section 2.5 of this solicitation. If insurance certificates are scheduled to expire during the contractual period, the vendor shall be responsible for submitting new or renewed insurance certificates to the County at a minimum of thirty (30) calendar days in advance of such expiration. In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the County shall suspend the contract until such time as the new or renewed certificates are received by the County in the manner prescribed in the solicitation; provided, however, that this suspended period does not exceed thirty (30) calendar days. If such suspension exceeds thirty (30) calendars days, the County may, at its sole discretion, terminate this contract for cause and seek re-procurement damages from the vendor in accordance with Section 1, paragraph 1.22 of the General Terms and conditions of this solicitation.

2.12 BID GUARANTY: INTENTIONALLY OMITTED 2.13 PERFORMANCE BOND: INTENTIONALLY OMITTED 2.14 CERTIFICATE OF COMPETENCY: (SEE SECTION2, PARAGRAPH 2.6 (d)

METHOD OF AWARD) 2.15 METHOD OF PAYMENT: MONTHLY INVOICES

The vendor(s) shall submit monthly invoices by the tenth (10th) calendar day of each month. These invoices shall be submitted to the County user department(s) that requested the service through a purchase order. The invoices shall reflect the type of service provided to the County in the prior month. All invoices shall contain the following basic information: I. Vendor Information:

• The name of the business organization as specified on the contract between

Miami-Dade County and vendor



- - 11 - - Revised 5/27/08

• Date of invoice

• Invoice number

• Vendor’s Federal Identification Number on file with Miami-Dade County

II. County Information:

• Miami-Dade County Release Purchase Order or Small Purchase Order

Number III. Pricing Information:

• Unit price of the goods, services or property provided

• Extended total price of the goods, services or property

• Applicable discounts

IV. Goods or Services Provided per Contract:

• Description

• Quantity

V. Delivery Information:

• Delivery terms set forth within the Miami-Dade County Release Purchase

Order

• Location and date of delivery of goods, services or property

VI. Failure to Comply: • Failure to submit invoices in the prescribed manner will delay payment.

2.16 SHIPPING TERMS: F.O.B. DESTINATION

All bidders shall quote prices based on F.O.B. Destination (freight included) and shall hold title to the goods until such time as they are delivered to, and accepted by, an authorized County representative at Miami-Dade County. If Bidder fails to include freight cost in unit

price, bidder shall bear all shipping costs.

2.17 DELIVERY AND REMOVAL OF EQUIPMENT

The vendor shall deliver the equipment required in conjunction with this contract within the same calendar days as stated in the spot market quote after the order is placed by the County's authorized representative. The vendor agrees to retain the equipment at the designated County premise until the termination of the lease, at which time the equipment



- - 12 - - Revised 5/27/08

shall be removed from the premises. The vendor shall be allowed to invoice the effected County department for any extension from the original lease period on a pro-rated basis.

2.18 BACK ORDER DELAYS IN DELIVERY SHALL NOT BE ALLOWED:

The County shall not allow any late deliveries attributed to product back order situations under this contract. Accordingly, the vendor is required to deliver all items to the County within the time specified in this solicitation and resultant contract; and no grace period on account of back order situations shall be honored, unless written authorization is issued by the user department, and a new delivery date is mutually established. In the event that the vendor fails to deliver the products within the time specified, the County reserves the right to cancel the order, seek the items from another vendor, and charge the incumbent vendor for any re-procurement costs. If the vendor fails to honor these re-procurement costs, the County may terminate the contract for default.

2.19 WARRANTY SHOULD BE SUPPLIED IN WRITTEN FORM

A. Type of Warranty Coverage Required

The vendor shall provide a copy of its written warranty certificates from the Manufacturer at the time the trailers are delivered and installed. The warranty supplied by the vendor shall remain in force for the full period identified by the vendor; regardless of whether the vendor is under contract with the County at the time of defect. Any payment by the County on behalf of the goods or services received from the vendor does not constitute a waiver of these warranty provisions.

B. Correcting Defects Covered Under Warranty

The vendor shall be responsible for promptly correcting any deficiency, at no cost to the County, within ten (10) calendar days after the County notifies the vendor of such deficiency in writing. If the vendor fails to satisfy the warranty within the period specified in the notice, the County may (a) place the vendor in default of its contract, and/or (b) procure the rental services from another source and charge the vendor for any additional costs that are incurred by the County either through a credit memorandum or through invoicing.

2.20 CONTACT PERSON:

For any additional information regarding the terms and conditions of this solicitation and resultant contract. Contact: Thelma L. Rodriguez, at (305) 375-4252 e-mail: [email protected].

2.21 COUNTY USER ACCESS PROGRAM (UAP):



- - 13 - - Revised 5/27/08

User Access Fee Pursuant to Miami-Dade County Budget Ordinance No. 03-192, this contract is subject to a user access fee under the County User Access Program (UAP) in the amount of two percent (2%). All sales resulting from this contract, or any contract resulting from this solicitation and the utilization of the County contract price and the terms and conditions identified herein, are subject to the two percent (2%) UAP. This fee applies to all contract usage whether by County Departments or by any other governmental, quasi-governmental or not-for-profit entity. The vendor providing goods or services under this contract shall invoice the contract price and shall accept as payment thereof the contract price less the 2% UAP as full and complete payment for the goods and/or services specified on the invoice. The County shall retain the 2% UAP for use by the County to help defray the cost of the procurement program. Vendor participation in this invoice reduction portion of the UAP is mandatory. Joint Purchase Only those entities that have been approved by the County for participation in the County’s Joint Purchase and Entity Revenue Sharing Agreement are eligible to utilize or receive Miami-Dade County contract pricing and terms and conditions. The County will provide to approve entities a UAP Participant Validation Number. The vendor must obtain the participation number from the entity prior to filling any order placed pursuant to this section. Vendor participation in this joint purchase portion of the UAP, however, is voluntary. The vendor shall notify the ordering entity, in writing, within 3 work days of receipt of an order, of a decision to decline the order.

For all ordering entities located outside the geographical boundaries of Miami-Dade County, the successful vendor shall be entitled to ship goods on an “FOB Destination, Prepaid and Charged Back” basis. This allowance shall only be made when expressly authorized by a representative of the ordering entity prior to shipping the goods.

Miami-Dade County shall have no liability to the vendor for the cost of any purchase made

by an ordering entity under the UAP and shall not be deemed to be a party thereto. All orders shall be placed directly by the ordering entity with the vendor and shall be paid by the ordering entity less the 2% UAP. Vendor Compliance If a vendor fails to comply with this section, that vendor may be considered in default by Miami-Dade County in accordance with Section 1, Paragraph 1.23 of this contract solicitation and the resulting contract.



- - 14 - - Revised 5/27/08

2.22 ACCEPTANCE OF OFFICE TRAILERS BY THE COUNTY:

The office trailers to be provided hereunder shall be delivered to the County, and maintained if applicable to the contract, in full compliance with the specifications and requirements set forth in this contract. If vendor providing the trailer is determined not meeting the specifications and requirements of this contract, either prior to acceptance or upon initial inspection, the trailer will be returned, at vendor expense, to the vendor. At the County’s own option, the vendor shall either provide a direct replacement for the trailer, or provide a full credit for the returned trailer. The vendor shall not assess any additional charge(s) for any conforming action taken by the County under this clause.

2.23 ACCIDENT PREVENTION AND REGULATIONS:

Precautions shall be exercised at all times for the protection of persons and property. All vendors performing services under this contract shall conform to all relevant OSHA, State and County regulations during the course of such effort. Any fines levied by the above mentioned authorities shall be borne solely by the responsible vendor.

2.24 COMPLIANCE WITH FEDERAL STANDARDS:

All items to be lease under this contract shall be in accordance with all governmental standards, to include, but not be limited to, those issued by the Occupational Safety and Health Administration (OSHA), the National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection Association (NFPA).

2.25 DAMAGED GOODS WHEN SHIPPING IS PROVIDED BY VENDOR:

The vendor shall be responsible for filing, processing, and collecting all damage claims against the shipper.

2.26 OFFICE TRAILERS SHALL BE MOST RECENT MODEL AVAILABLE

The trailers being offered by the vendor shall be the most recent model available. Any optional components which are required in accordance with the contract specifications shall be considered standard equipment for purposes of this solicitation. Demonstrator models will not be accepted. Omission of any essential detail from these specifications does not relieve the vendor from furnishing a complete unit. The unit shall conform to all applicable OSHA, State, and Federal safety requirements. All components (whether primary or ancillary) of the delivered equipment are to be in accordance with current SAE standards and recommended practices. The engineering, materials, and workmanship associated with effort performed hereunder shall exhibit a high level of quality and appearance consistent with or exceeding industry standards.



- - 15 - - Revised 5/27/08

2.27 FURNISH AND SET IN PLACE REQUIREMENTS

The vendor shall be required to furnish and fully install the Trailer(s) as requested through sport market quotes and/or statement of work included in this solicitation and resultant contract at the facility designated by the County. The vendor shall also be required to provide adequate training to County personnel on the appropriate use of the materials or products as it may be deemed necessary.

2.28 INFORMATION SHEETS SHOULD BE SUBMITTED FOR EACH ITEM

OFFERED:

The offer should be accompanied with two (2) complete sets of factory information sheets (specifications, brochures, etc.) for each item offered by the vendor. Failure to meet this requirement may result in rejection of the offer. The County’s decision as to quality of the product based on submission of the information sheets shall be final.

2.29 PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY:

The successful bidder shall enclose a complete packing slip or delivery ticket with any items to be delivered in conjunction with this bid solicitation. The packing slip shall be attached to the shipping carton(s) which contain the items and shall be made available to the County's authorized representative during delivery. The packing slip or delivery ticket shall include, at a minimum, the following information: purchase order number; date of order; a complete listing of items being delivered; and back-order quantities and estimated delivery of back-orders if applicable.

2.30 EMERGENCY SERVICE: Declared State of Emergency

In the event an Emergency is declared for Miami-Dade County, the following emergency conditions shall pertain to this contract for the duration of the time period of the declared emergency:

a) The County reserves the right to rent Office Trailers from vendors not awarded on this contract.

b) All sign orders placed by Miami-Dade County will have first priority for fulfillment by

all awarded vendors.

c) Authorized personnel within the Department Procurement Management are granted the ability to waive geographic location during the duration of the State of Emergency for immediate delivery of Office Trailers to various departments.

d) The pre-qualified pool of vendors will be the first to be contacted for delivery of

Office Trailers in an emergency situation.


TECHNICAL SPECIFICATION Rental of Office Trailers - Prequalification

- - 16 - - Revised 5/27/08

3.1 SCOPE:

The successful bidder(s) are required to furnish and install Office Trailers (various sizes) which are air conditioned and fully equipped for use as office facilities.

Trailers shall meet all applicable requirements of Florida /DCA CODE inclusive of mechanical and electrical systems.


BID SUBMITTAL FORM Rental of Office Trailers - Prequalification

- - 17 - - Revised 5/27/08

OPENING: 2:00 P.M.

Wednesday, August 13, 2008

NOTE: Miami-Dade County is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request.

Issued by: TLR

DPM Purchasing Division

Date Issued:

July 25, 2008

This Bid Submittal Consists of

Pages 17 through 21

Sealed bids subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the Clerk of the Board at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement.

RENTAL OF OFFICE TRAILERS - PREQUALIFICATION A Bid Deposit in the amount of N/A of the total amount of the bid shall accompany all bids

A Performance Bond in the amount of N/A of the total amount of the bid will be required upon execution of the contract

by the successful bidder and Miami-Dade County DO NOT WRITE IN THIS SPACE

ACCEPTED _____ HIGHER THAN LOW _____

FIRM NAME: ______________________________

NON-RESPONSIVE _____ NON-RESPONSIBLE _____

DATE B.C.C. ___________ NO BID _____

ITEM NOS. ACCEPTED _________________________________

COMMODITY CODE: 975-84

Senior Procurement Contracting Agent Thelma L. Rodriguez

RETURN ONE ORIGINAL AND TWO COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS

FAILURE TO COMPLETE THE CERTIFICATION REGARDING LOCAL PREFERENCE ON PAGE 21 OF SECTION 4, BID SUBMITTAL FORM SHALL RENDER THE VENDOR

INELIGIBLE FOR LOCAL PREFERENCE FAILURE TO SIGN PAGE 21 OF SECTION 4, BID SUBMITTAL FORM, WILL RENDER

YOUR BID NON-RESPONSIVE

Submit Bid To: CLERK OF THE BOARD Stephen P. Clark Center 111 NW 1st Street 17th Floor, Suite 202 Miami, Florida 33128-1983

PLEASE QUOTE PRICES F.O.B. DESTINATION, FREIGHT ALLOWED, LESS TAXES, DELIVERED INMIAMI-DADE COUNTY, FLORIDA

MIAMI-DADE COUNTY BID NO.: 8772-0/13-OTR

- 18 - Revised 5/27/08

Minimum Requirements outlined in Section 2, Paragraph 2.6 of the Special Conditions to Pre-qualify to Bid on the Rental and Installation of Office Trailers.

!) Provide a listing of at least three (3) large Commercial business and/or Government Agencies’ references, name, phone number, address and e-mail address where bidder has provided the rental of Office Trailers for at least three (3) continuous years and provide actual site addresses were these trailers are currently located. These businesses must provide references as to the capability of bidder(s) to set-up and install Office Trailers.

1. ________________________________________________________________ ________________________________________________________________ 2. ________________________________________________________________ ________________________________________________________________ 3. ________________________________________________________________ ________________________________________________________________

2) Pre-Qualification of Vendors:

a) Full Name: _____________________________________________________ b) Number of Years in Operation: _____________________________________ c) Office Location (Address): ________________________________________ _____________________________________________ d) Telephone: ( ) _________________ Facsimile: ( ) ________________ e) Contact Person(s): _______________________________________________ f) Warehouse Address if available: ____________________________________ _______________________________________________________________ Office Address: _________________________________________________ _______________________________________________________________ g) E-Mail Address: _________________________________________________

3) Attach copy of Certificate of Competency for General Contractor or Building Contractor certified by the Construction Industry Licensing Board under Chapter 489 and/or General Contractor or Building Contractor licensed by Construction Trade Qualifying Board under Chapter 10 of the Code of Miami Dade County in accordance with the Code of Miami-Dade County, Florida, Section 10-3 (B). See Section 2, Method of Award 2.6.d.

4) List in Alphabetical order of the Manufacturer(s) they represent: __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________


- 19 - Revised 5/27/08

5) List of sizes which are available for rental: __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________

6) List one reference noted in 2.6.a were you have provided, set-up and installed a Concrete Portable that can withstand winds of 187 mph (Category #5 hurricane winds).

__________________________________________________________________ __________________________________________________________________ __________________________________________________________________ __________________________________________________________________


- 20 - Revised 5/27/08

SECTION 4 BID SUBMITTAL FOR:

RENTAL OF OFFICE TRAILERS - PREQUALIFICATION

ACKNOWLEDGEMENT OF ADDENDA

INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES

PART I:

LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID

Addendum #1, Dated

Addendum #2, Dated

Addendum #3, Dated

Addendum #4, Dated

Addendum #5, Dated

Addendum #6, Dated

Addendum #7, Dated

Addendum #8, Dated

PART II:

NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID

FIRM NAME:

AUTHORIZED SIGNATURE: DATE:

TITLE OF OFFICER:


- 21 - Revised 5/27/08

BID SUBMITTAL FORM

Bid Title: RENTAL OF OFFICE TRAILERS - PREQUALIFICATION By signing this Bid Submittal Form the Bidder certifies that it satisfies all legal requirements (as an entity) to do business with the County, including all Conflict of Interest and Code of Ethics provisions in Section 2-11 of the Miami-Dade County Code. Any County employee or member of his or her immediate family seeking to contract with the County shall seek a conflict of interest opinion from the Miami-Dade County Ethics Commission prior to submittal of a Bid response or application of any type to contract with the County by the employee or his or her immediate family and file a copy of that request for opinion and any opinion or waiver from the Board of County Commissioners with the Clerk of the Board. The affected employee shall file with the Clerk of the Board a statement in a form satisfactory to the Clerk disclosing the employee’s interest or the interest of his or her immediate family in the proposed contract and the nature of the intended contract at the same time as or before submitting a Bid, response, or application of any type to contract with the County. Also a copy of the request for a conflict of interest opinion from the Ethics Commission and any corresponding opinion, or any waiver issued by the Board of County Commissioners, must be submitted with the response to the solicitation. In accordance with Sec. 2-11.1(s) of the County Code as amended, prior to conducting any lobbying regarding this solicitation, the Bidder must file the appropriate form with the Clerk of the Board stating that a particular lobbyist is authorized to represent the Bidder. Failure to file the appropriate form in relation to each solicitation may be considered as evidence that the Bidder is not a responsible contractor. The Bidder confirms that this Bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a Bid for the same goods and/or services and in all respects is without collusion, and that the Bidder will accept any resultant award. Further, the undersigned acknowledges that award of a contract is contingent upon vendor registration. Failure to register as a vendor within the specified time may result in your firm not being considered for award. Pursuant to Miami-Dade County Ordinance 94-34, any individual, corporation, partnership, joint venture or other legal entity having an officer, director, or executive who has been convicted of a felony during the past ten (10) years shall disclose this information prior to entering into a contract with or receiving funding from the County.

□ Place a check mark here only if bidder has such conviction to disclose to comply with this requirement.

COUNTY USER ACCESS PROGRAM (UAP): Joint purchase and entity revenue sharing program For the County’s information, the bidder is requested to indicate, at ‘A’ and ‘B’ below, its general interest in participating in the Joint Purchase Program of the County User Access Program (UAP) described in Section 2.21 of this contract solicitation, if that section is present in this solicitation document. Vendor participation in the Joint Purchase portion of the UAP is voluntary, and the bidder’s expression of general interest at ‘A’ and ‘B’ below is for the County’s information only and shall not be binding on the bidder.

A. If awarded this County contract, would you be interest in participating in the Joint Purchase portion of the UAP with respect to other governmental, quasi-governmental or not-for-profit entities located within the geographical boundaries of Miami-Dade County?

Yes No and

B. If awarded this County contract, would you be interested in participating in the Joint Purchase portion of the UAP with respect to other governmental, quasi-governmental or not-for-profit entities located outside the geographical boundaries of Miami-Dade County?

Yes No LOCAL PREFERENCE CERTIFICATION: The responding vendor hereby attests, by checking one of the following blocks, that it is , or is not , a local business. For the purpose of this certification, a “local business” is a business located within the limits of Miami-Dade County (or Broward County in accordance with the Inter-local Agreement between the two counties) that conforms with the provisions of Section 1.10 of the General Terms and Conditions of this solicitation and contributes to the economic development of the community in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities and the support and increase to the County’s tax base. Failure to complete this certification at this time (by checking the appropriate box above) shall render the vendor ineligible for Local Preference.

Firm Name: _____________________________________________________________________________________________________________ Street Address: ___________________________________________________________________________________________________________ Mailing Address (if different): _______________________________________________________________________________________________ Telephone No. _______________________________ Fax No. _________________________ Email Address: ________________________________________ FEIN No. __/__-__/__/__/__/__/__/__ Prompt Payment Terms: _____% _____ days net _____days *“By signing this document the bidder agrees to all Terms

(Please see paragraph 1.2 H of General Terms and Conditions) and Conditions of this Solicitation and the resulting Contract”

Signature: ________________________________________________________________________ (Signature of authorized agent) Print Name: _____________________________________ Title: ____________________________________________

Failure to sign this page shall render your Bid non-responsive.

APPENDIX

AFFIDAVITS FORMAL BIDS

MIAMI-DADE COUNTY BID NO.: 8772-0/13-OTR Rental of Office Trailers - Prequalification

Page 1 of 4 Revised 5/27/08



MIAMI-DADE COUNTY BID NO.:8772-0/13-OTR Rental of Office Trailers - Prequalification




City of Miami City Hall3500 Pan American Drive

Miami, FL 33133www.miamigov.com

Text File Report

File ID: Type: Status:08-01123 Resolution Passed

Enactment Date:Enactment #: 10/16/08R-08-0572

Version: Introduced: Controlling Body:1 Office of the City Clerk

9/23/08

A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE PROCUREMENT OF THE RENTAL OF OFFICE TRAILERS (PRE-QUALIFICATION), FROM MCGRATH RENT CORP. AND MODULAR SPACE CORPORATION, ON A CITYWIDE, AS-NEEDED CONTRACTUAL BASIS, UTILIZING EXISTING MIAMI-DADE COUNTY CONTRACT NO. 8720-0/09, EFFECTIVE THROUGH FEBRUARY 28, 2009, SUBJECT TO ANY EXTENSIONS AND/OR REPLACEMENT CONTRACTS BY MIAMI-DADE COUNTY; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE USER DEPARTMENTS AND AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED.

BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The procurement of the rental of office trailers (Pre-Qualification), from McGrath Rent Corp. and Modular Space Corporation, on a Citywide, as-needed contractual basis, utilizing existing Miami-Dade County Contract No. 8720-0/09, effective through February 28, 2009, subject to any extensions and/or replacement contracts by Miami-Dade County, is authorized, with funds allocated from the various sources of funds from the user departments and agencies, subject to the availability of funds and budgetary approval at the time of need. Section 2. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. {1}

Page 1 of 1Crystal Report Viewer

4/1/2009http://egov.ci.miami.fl.us/LegistarWeb/temp/rep461.html

Documents

ALL DEPARTMENT DIRECTORS AND CONTRACT LIAISONS Rental …apps.miamigov.com/contract_files/990.pdf · Please find enclosed a copy of the recently approved citywide term contract for