AGS RSVP Weekly Meeting P. Pile 14 Apr 2005 AGS RSVP Weekly Meeting 14 Apr 2005 Useful Links: RSVP Project : C-AD

AGS RSVP Weekly MeetingP. Pile14 Apr 2005

AGS RSVP Weekly Meeting14 Apr 2005

Useful Links:

• RSVP Project: http://rsvp.bnl.gov

• C-AD AGS Project: Office http://www.c-ad.bnl.gov/esfd/RSVP/RSVP_AGS_WBS.htm

Agenda

– Project Office - Guidance etc.. (pile)– Significant differences, frozen project files vs present– Brown, Pendzick, Pearson, Phillips, Gassner– Other

http://rsvp.bnl.gov/

http://www.c-ad.bnl.gov/esfd/RSVP/RSVP_AGS_WBS.htm


Chuck’s ObservationsComments/Observations

Some tasks/milestones use fixed dates (I.e. constraints) instead ofestablishing appropriate links to predecessor/successor tasks.

Schedule WBS Descriptions RemarksCables & Tray 1.4.1.3.1.1.4.2 Cable & tray Install

CompleteThis milestone is not linked to it's predecessor. It has a constraint (start no earlier than) date of 11/1/08. It's predecessor has a completion date of 9/3/08

Strip-line Kickers 1.4.1.4.2.4.1 Electrical Installation This activity has no predecessor. It's start date has a constraint (start no earlier than) date of 8/1/07. How was it determine to start on 8/1/07?

1.4.1.4.2.4.2 Vacuum Installation This activity has no predecessor. It's start date has a constraint (start no earlier than) date of 8/1/07. How was it determine to start on 8/1/07?


Chuck’s Observations

Some tasks have no resources assigned even though they would appearto require them, based on the task descriptions.

KOPIO_Pearson 1.4.3.2.1.1 Mech equipment removal This activity has a start date of 7/1/05, which is before the 10/1/05 project start. How is this work getting done without project funds?

1.4.3.2.1.2 Elec equipment removal This activity has a start date of 7/1/05, which is before the 10/1/05 project start. How is this work getting done without project funds?

1.4.3.2.1.3 power & tray removal This activity has a start date of 8/1/05, which is before the 10/1/05 project start. How is this work getting done without project funds?

1.4.3.2.1.4 Rigging support This activity has a start date of 8/1/05, which is before the 10/1/05 project start. How is this work getting done without project funds?

1.4.3.2.1.6.1 Rad waste packing This activity has a start date of 9/1/05, which is before the 10/1/05 project start. How is this work getting done without project funds?

1.4.3.2.2.1 Mech equipment removal This activity has a start date of 9/1/05, which is before the 10/1/05 project start. How is this work getting done without project funds?

1.4.3.2.2.2 elect equipment removal This activity has a start date of 9/1/05, which is before the 10/1/05 project start. How is this work getting done without project funds?

1.4.3.2.2.3 power & tray removal This activity has a start date of 9/1/05, which is before the 10/1/05 project start. How is this work getting done without project funds?

1.4.3.2.2.5.1 Rad waste packing This activity has a start date of 9/1/05, which is before the 10/1/05 project start. How is this work getting done without project funds?


Preparations for Next Week (1/3) – Kotcher Guidance (edited)

• We have frozen the schedules for next week.

• The PM’s are putting together responses in writing to the recommendations of the Preliminary Baseline Committee. We will post these on the web site, along with the report itself. – DONE

• All material for the committee including presentations (using new template) needs to be finalized, and posted, by COB eastern this Friday, 4/15 -- Send electronic version to Elaine and Steve Kane. No paper copies required.

• Bear in mind that people will be held to the allotted times for their talks next week. Please review/revise your talks with this in mind.


• Need a head (FTE’s and bodies) count of anticipated manpower, in FTE’s, on October 1 2005, in ten different categories:

– Technicians

– Engineers

– Physicists, broken into senior physicist, post-doc, and student

– Please keep track of this for BNL and university personnel separately. This will make ten categories.

• I will set up VRVS for the plenary session (Wed AM), the question and answer session (Fri AM), and the closeout (Fri afternoon). If any of the groups wants additional phone or computer connections at any of the sessions, they’ll have to make their own plans. Contact Steve Kane if you need help setting something up.

• We will continue to attempt to present a full set of PMP’s for next week. Alex, or I, will be in touch with you individually about that.

Preparations for Next Week (2/3) – Kotcher Guidance


Preparations for Next Week (3/3) – Kotcher Guidance (edited)

• Stan asked for a 30' introduction to their projects by each of the Project Managers at the breakouts after lunch….leave the L3 talks, (replace the templates, etc., of course), I will post and let him know their available, and the chairs of the breakouts may want to hear them.


WBS 1.4 work in 1st quarter FY06

• Booster and AGS coil procurement

• Booster loss monitor design

• Booster Controls instrumentation interfaces and software development

• AGS H20 design

• MECO AC Dipole, PS, stripline kickers design,high level RF and beam simulations

• K0PI0 25 MHz cavity CFI support

• Switchyard, K0PI0 and MECO final beam design, layout, magnets and power supplies refurbishment

• Switchyard beam plug procurement

• MECO beam line security system


Hours in Oct 05 FTE*Physicists 543 3.7Engineers - Mechanical 380 2.6Engineers - Electrical 398 2.7Designers 198 1.3Management 182 1.2Technicians 360 2.5

Total 14.0

Hours Oct-Dec 05 FTE* Average Heads (estimate)Physicists 1726 3.9 8Engineers - Mechanical 1280 2.9 5Engineers - Electrical 1207 2.7 5Designers 420 1.0 4Management 533 1.2 10Technicians 1772 4.0 10

Total 15.7 42

* 1762 hours per FTE year


Number of FTE in a given month for FY06 (WBS 1.4 Project file)

0.0

5.0

10.0

15.0

20.0

25.0

30.0

35.0

40.0

Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep

FT

E i

n a

giv

en m

on

th

Management

Designers

Physicists

Technicians

Engineers - Mechanical

Engineers - Electrical

10% of C-AD work-force

~ 42 heads

}


Management Contingency Reminder – still aliveLoaded Contingency Total

Present AGS Upgrades Total 39,374,239$ 9,588,415$ 48,962,654$ 3/31/06 - P. Pile UnderstandingAGS Upgrades Management Contingency.xlsPresent Management Contingency Loaded Contingency TotalBOOSTER1.4.1.2.4.7 BTA Multiwire 45,271$ 9,054$ 54,325$ 1.4.1.2.2.1 LTB vertical & horizontal collimators 463,393$ 92,678$ 556,071$

design effort includedNet 463,393$ 92,678$ 556,071$

AGS1.4.1.3.2.5 AGS Sextupole Coils 182,400$ 18,240$ 200,640$

AGS MECO1.4.1.5.4 100 MHz Cavity 2,949,574$ 1,037,777$ 3,987,351$

TOTAL 3,640,638$ 1,157,749$ 4,798,387$

Possible Experiment Specific Loaded Contingency TotalMECO (experiment specific)1.4.4.2.5.2 RFMM Vacuum 70,509$ 15,512$ 86,021$ 1.4.4.2.8.4 RFMM Hut 30,146$ 9,345$ 39,491$ 1.4.4.2.1 Lambertson Magnets 237,049$ 60,674$ 297,723$ 1.4.4.3.3.5 Telescope 32,503$ 6,501$ 39,004$ 1.4.4.3.3.1 Pin Diodes (target Solenoid) 30,274$ 8,477$ 38,751$

TOTAL 400,481$ 100,509$ 500,990$


ReviewersPanelist Names Affiliation E-Mail AddressRodney Gerig Argonne National Lab [email protected] Rust ATL Detector Services [email protected] Tigner Cornell U. [email protected] Butler Fermi National Accelerator Lab [email protected] Mau Fermi National Accelerator Lab [email protected] Moore Fermi National Accelerator Lab [email protected] Biallas Jefferson Lab (JLAB) [email protected] Denes Lawrence Berkeley Lab. [email protected] Marx Lawrence Berkeley Lab. [email protected] Cooper Los Alamos National Lab [email protected] Thiessen Los Alamos National Lab [email protected]. Konrad Gelbke Michigan State U [email protected] Campbell Michigan, U. of [email protected] Heitzenroeder Princeton U/PPPL [email protected] Corcoran Rice U [email protected] St. Laront Stanford U./SLAC [email protected] Wojcicki Stanford U./SLAC [email protected] Lang Texas, U. of [email protected] Mori Tokyo, U. of [email protected] Loveless Wisconsin, U. of [email protected]

ObserversMark Coles National Science Foundation [email protected] de Graaf National Science Foundation [email protected] L. Dehmer National Science Foundation [email protected] Goldberg National Science Foundation [email protected] Kashmer National Science Foundation [email protected] Lightbody National Science Foundation [email protected] McNamara National Science Foundation [email protected]


Charge (with some omissions)Your review should include:

o an assessment of the technical approaches and feasibility of the MECO and KOPIO experiments that constitute the RSVP project, including what the likely performance regarding the level of sensitivity will be;

o an assessment of the technical approach and feasibility of the required AGS upgrades and external beam lines;

o an assessment of the overall readiness of RSVP, including each subsystem, to proceed to construction, recognizing, importantly, that the construction project will include significant engineering design and development activity;

o an assessment of the likely duration of the experiment construction, commissioning, and the needed period of operations;

o identification of the technical metrics against which progress can be measure (e.g., beam performance, detector efficiency, signal-to-noise that can be achieved);

o an assessment of costs of RSVP operations under different scenarios for AGS running: a ‘healthy’ RHIC/AGS operating budget, RHIC not running, and RHIC/AGS running 1/3rd the ‘healthy’ level.

o an assessment of costs and schedule by scrutinizing the RSVP WBS plan down to the lowest level for key cost drivers, and for technically-challenging elements, and using agreed-upon sampling of other WBS elements; and

o an assessment of the completeness of the WBS structure, possible items omitted, and the associated cost and schedule impacts, and, where appropriate, opportunities for cost reductions consistent with meeting the project science goals.


In carrying out this work, we ask that you examine each of the major RSVP subsystems, project management, and commissioning/operations. The key elements of these major tasks are given below, for reference:

o MECO detector: science requirements, technical requirements (flow-down from science requirements), system design, design and development tasks, critical design issues, performance simulations, DAQ and data systems, magnet specs, background issues, completeness of design, readiness to proceed, proper identification and management of risks;

o MECO magnet: technical feasibility of the high-field, large volume, tapered-field superconducting solenoid, plans for design and development, schedule for design and development, prototyping and testing plans, integration issues, control system issues, critical issues, procurement plans, project oversight, safety issues, manpower plans, risk assessment and management;

o KOPIO detector: science requirements, technical requirements (flow-down from science requirements), system design, design and development tasks, critical design issues, performance simulations, DAQ and data systems, vacuum system, safety matters, background issues, completeness of design, readiness to proceed, and proper identification and management of risks;

o AGS modifications and external beam lines: pulse structure, beam extinction requirements, beam halo requirements, beamline design, beamline instrumentation needs, diagnostic instrumentation needs, beam development plans/running, systems integration regarding controls, cryogenics, and safety, reliability issues, radiation effects issues, cooling, shielding, and proper identification and management of risk;


o Project management: organization (including the BNL/project interface), internal oversight, reporting and NSF oversight plans, advisory mechanisms, PMCS cost and schedule tracking, resource loading of schedule, FTE analysis, staffing buildup issues, contingency management approach, change control process, project integration activities, critical path analyses for major subsystems, status of MOUs with foreign partners, appropriateness of the cost and scope of the planned management activity;

o Commissioning/operations: commissioning plans and beam development (both part of the construction project), engineering runs at reduced sensitivity or for other purpose, analysis of incremental FTE needs, completeness of plans for commissioning and for operations, appropriateness of staffing, availability of (and priority in obtaining) appropriate BNL staff for operations, EH&S issues (radiation mitigation, status of clearances by relevant external organizations, plans for D&D), and any analysis computing infrastructure needed beyond that normally provided in base grants.


In conducting your review of RSVP, your scrutiny should extend down to and include examination of work-package costs, bases-for-cost-estimates, the labor involved and time involved, and the risk analysis/appropriateness of contingency in both cost and schedule. Finally, while an independent HEPAP subcommittee review of the science of RSVP is also being carried out, the Panel may also wish to comment on the scientific importance of RSVP in the context of the worldwide program in elementary particle physics.


Rare Symmetry Violating Processes NSF Baseline Review

Brookhaven National Laboratory 20-22 April 2005

AGENDA

Wednesday 20 April 2005 08:00 – 09:00 Executive Session - Berkner B 09:10 – 11:50 PLENARY SESSION – Berkner B 09:10 – 09:30 Introduction (Willis) 09:30 – 10:10 Overview of RSVP Project (Kotcher) 10:10 – 10:30 KOPIO Overview (Littenberg) 10:30 – 10:50 MECO Overview (Molzon) 10:50 – 11:10 Break 11:10 – 11:30 MECO Magnet (Smith) 11:30 – 11:50 AGS Overview (Pile) 11:50 – 12:10 BNL Management View (Chaudhari) 12: 30 – 13:30 Executive Session Working Lunch – Berkner A


13:45 – 17:30 BREAKOUT SESSION A (These sessions should start with 30-minute presentations by Project Managers)

KOPIO MECO Detectors MECO Magnet AGS – Construction Operations

17:30 – 18:30 Executive Session – Berkner B 18:30 – Adjourn 18:35 – Drinks at Berkner Hall 19:00 – Dinner at Berkner Hall

No guidance on these talks--be prepared!}


Thursday 21 April 2005 08:00 – 09:00 Executive Session – Berkner B 09:00 – 12:00 BREAKOUT SESSIONS B KOPIO MECO Detectors MECO Magnet AGS – Construction

Operations Management 12:00 – 13:00 Executive Session Working Lunch – Berkner A 13:00 – 16:00 BREAKOUT SESSIONS C Detectors AGS Construction & Operations & MECO Magnet Management

Projects provided with questions from Committee, if any 16:00 – 17:30 Executive Session – Berkner B


Friday 22 April 2005 Berkner Hall, Room B 08:30 – 09:30 Response from Projects to questions from Committee, if any 09:30 – 14:00 Executive Session including Working Lunch 14:30-16:00 Closeout 16:00-18:00 Executive Session (Report Development)

Documents

AGS RSVP Weekly Meeting P. Pile 14 Apr 2005 AGS RSVP Weekly Meeting 14 Apr 2005 Useful Links: RSVP Project : C-AD