AGM 2021 FORE

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W A N N E R O O

ISSUE 241 AGM 2021

GENERAL MANAGERMick Smith

VICE PRESIDENTJoe Dixon

TREASURERRoss Hammond

CAPTAINIan Devenish

COMMITTEEAlan Vines - Vice Captain

Barbara Morrell

Jay Giles

Phil Wall

Gary Robins

Moyra Simpson

LADIES PRESIDENTSonet Coetzee

LADIES VICE PRESIDENTCarol Newby

LADIES CAPTAINGayle Redding

LADIES VICE CAPTAINGay Shadbolt

VETS CAPTAIN Steve Pottier

PRESIDENTJohn Goudge

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ANNUAL GENERAL MEETING EDITION

Monday 29th November 2021

7.30pm Sharp

Notice is hereby given that the 51st Annual General Meeting of the Club will be held onMonday 29th November 2021 at the Clubhouse, Wanneroo Golf Club, 44 Flynn Dr NEERABUP,commencing at 7.30pm sharp.

Business:

1 - Confirmation of the Minutes of the 50th Annual General Meeting held on 30th November 2020.

2 - To receive the 2021 Management Committee Report.

3 - To receive the 2021 Financial Report.

4 - To elect an auditor who is not a member of the Club.

5 - To transact such other business as may be brought forward and of which due notice has beengiven. (see below)

NOTICE WA

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That the fol lowing motion be approved:

1 - Under Clause 5 DEFINITIONS the words “Management Committee” be changed to “Board”and al l reference to Management Committee throughout the Constitution be changed toBoard.

2 - That Clause 36.1 be changed from:“The management of the Club wil l be vested in the Management Committee consisting of theOfficers of the Club, the Vice-Captain and f ive (5) other elected members.”

To: “The management of the Club will be vested in the Board consisting of the Officers of theClub, the Vice-Captain and a minimum of two (2) other elected Board Members.”

3.That Clause 38.3 be changed from:

“All other elected Members shal l be elected for a two-year term commencing from the AnnualGeneral Meeting at which they are elected.”

To:“All other elected Members shall be elected for a one-year term commencing from theAnnual General Meeting at which they are elected.”

Supporting Comments:

After research of current Golf Club structures and with advice from the Department ofCommerce which administrates incorporated Clubs the changes are proposed. The change toBoard and Director terminology is in l ine with current terminology in A grade golf clubs andin l ine with the task of strategic direction and strategic planning the Club requires.Recognising the day to day operation of the Club is in the hands of ful l t ime managementbeing the General Manager, the Course Superintendent and the Head Professional . Withhands on support from Standing Committees; Match, Finance, Course, Ladies, House andMembership.

The current structure f ixes the Management Committee at a total of 10 members. TheDepartment of Commerce model recommendation is 5 and in consultation they haverecommended that the Club change from a constitution requiring a f ixed even number to aconstitution requiring a minimum odd number. Using a minimum al lows f lexibi l ity to meetchanging needs and an odd number avoids deadlock decision making. Research reveals bestgroup size for decision making is 5 to 7 and that effectiveness of decision making can bereduced when numbers exceed 7. Taking the advice into account it is recommended theconstitution should require a minimum of 7 which al lows the f lexibi l ity to adjust to changingneeds.

The current term for Officers is 1 year and for other members is 2 years. In practise theactual t ime served has well exceeded the minimums. The proposal to al ign al l terms to 1 yearsimply means that with Board numbers being f lexible above a minimum the numbers can bereviewed each year and changed when required. It is not expected that the practise of actualtime served would change.

ImportantThe 2021 AGM nominations for the Management Committee wil l remain as per the currentconstitution. If al l positions are f i l led and the above changes are approved the new Board wil lcommence with total members of 10. Any changes would be then be the decision of the newBoard and subject to elections at the 2022 AGM.

Moved J. Goudge Seconded B. Morrell

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RESOLUTION 1.

“That funds of $200,000 remaining in the Reserve Future Fund be released to fund the f inalstage of the Irrigation Upgrade Project and that Clause 5.7 in the By Laws be deleted.”

Supporting Comments:

Clause 5.7 in the By Laws covers the proceeds of the sale of the Telecommunication TowerLease total l ing $400,000 of which $200,000 was released in 2019 to fund the Pump Stationstage of the Irrigation Upgrade Project. As previously advised to Members the funding planfor the last stage of the project rel ied on the release of the remaining $200,000 at theNovember 2021 AGM. With any interim funding from the Club’s cashflow to be replenished.Clause 5.7 wil l no longer be required. Any further Reserve Future Fund requirement wil l becovered by a separate By Law.

Moved R. Hammond Seconded G. Robins

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MOTION 1.

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ELECTION OF THE OFFICERS OF THE CLUB.

PRESIDENT - Joe Dixon Proposed I . Devenish Seconded C. Lowson

VICE-PRESIDENT 2 Nominations Kevin Bailey

Proposed Paul Speed Seconded Dave CopeGary Robins

Proposed J . Goudge Seconded R. Hammond TREASURER – Ross. Hammond

Proposed J . Goudge Seconded B. Morrel l CAPTAIN – Ian Devenish

Proposed J . Dixon Seconded G. Robins

There are 2 positions avai lable on the Management Committee and we have received 3nominations:

Jeff VaughanProposed D. Hicks Seconded J . Walker

Jay Giles Proposed R. Hammond Seconded J . Goudge

Bill CunliffeProposed J . Goudge Seconded M. Simpson

Information for all nominees is available on the club notice board

ELECTION OF MEMBERS TO THE MANAGEMENT COMMITTEE.

AUDITOR RAY WOOLLEY Proposed R. Hammond Seconded G. Robins

ELECTION OF THE CLUB'S AUDITOR.

Members are reminded that, as per Constitution Clause 29:Life Members, Premium, Restricted, Six Day Saturday, Six Day Midweek, Six Day Sunday, FiveDay Midweek, Four Day Midweek, Fly In/Fly Out Members, Nine Hole Members, Country, Non-Playing Members and Junior Members who have turned 18 years of age who will all have onevote. No other Member shall be entitled to a vote at a General Meeting. All voting members must therefore be financial members.

Note: Election of Officers and members of the Management Committee to vacant positions wil l be bysecret ballot unless nominations received do not exceed the number of vacancies. There wil l betwo elections this year one for the position of Vice President and one to f i l l the twoManagement Committee positions.

Mick SmithGeneral ManagerWanneroo Golf Club Inc.

2nd November 2021

Presidents Report

Members,

I am pleased to present my f inal report for 2021, we have achieved some great objectivesduring my term as President, these include the replacement of the irrigation system, thepump station upgrade, resurfacing of the car park, male and female locker room upgrades andthe restructure of our club operations. Our Membership continues to remain strong; this hasbeen achieved through f lexible membership categories, ladies and junior golf cl inics and ourcourse and club house faci l it ies.

The Club has completed another successful trading year and considering the ongoing COVIDdisruptions, and the restrictions caused during the reticulation upgrade we have performedfar better than expected. I would l ike to thank Mick and his team along with the FinanceCommittee led by Ross Hammond for a great f inancial result .

I wil l take this opportunity to thank and congratulate Ian Devenish on an excellent year asCaptain, your communication and management of al l things golf have been exceptional . Congratulations to Lady President Sonet Coetzee, Lady Captain Gayle Redding and their subcommittee for al l your efforts looking after the ladies golf and events. To Steve Pottier andAlan Yates who look after the Vets thank you, your Friday morning competitions are ahighlight each week.

Going forward I wish the new Committee/Board continued success and urge al l members tosupport the changes mentioned in the AGM notice. The Management Committee have theinterests of the members at heart and to do a great job managing the business.

We are considering a number of projects in the coming year ’s which include buggy/cartstorage upgrades, entry upgrade and security gates, Club House Air Conditioning and oncourse toi let faci l it ies to name a few, al l of these add value to our membership and ensure weare the club of choice in the northern suburbs.

To the members of the Management Committee thank you and congratulations, you have al lcontributed to our continuing growth and success.

John T GoudgePresident

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PRESIDENTS REPORT

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TREASURERS REPORT

Membership peaked at 846 with fee receipts at a record of $1 .452mSocial Groups, Public Green Fee and Public Cart Hire price increases have offset 25%lower rounds played by non members for total non member income of $174k. This excludesmembers guests.The new kitchen structure, now operating without Covid interruptions for the f irst t ime, isproducing a quality product at close to breakeven cost. The broader House operation,including the bar is operating at close to breakeven. Costs of damage from a l ightning strike and a signif icant break-in have been covered byinsurance claims total ing approx. $140k (costs have been expensed in Administrationexpenses)Investment in the course operating expenses has increased with total annual course costsnow in the range of $1 .0m

I am pleased to report that the Club’s audited f inancial statements for 2020/21 have beencompleted with a net profit result of $266,060. Features of the Club’s f inancial revenue andexpense structure at present are as fol lows:-

Just as important as the Club’s profit results is the use of profits in capital investing. Thisyear has seen the completion of the course reticulation project commenced 3 year ago. Thepump station system, the lake infrastructure, mainline and sprinkler system have now beentotal ly replaced at a cost of approx. $2m. The detai l of capital investment this year is asfol lows.

Capital Investment

The Club’s cash reserve and capital investment over the last year is summarised as fol lows:-

Asset Replenishment Reserve at 01/10/20 (ex Tower Reserve $200k) Plus2020/21 trading surplus (Profit plus depreciation) Less Reticulation Project payments to 30/9 Carpark resurface and marking Changeroom Renovation (Pot of Gold funded) Hotwater system Aerator on 15th fairway lake Sundry essential replacements (15 items) Balance as at 30/9/21 Reticulation Project f inal payment due Balance to be funded by Tower Reserve funds

$750K

$471K

$1050K$111K$20K$17K$47K

$1262K

($41k)$150k

($191k)

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TREASURERS REPORT CONT...

Tee Box sign replacement Main Entry Re-model and Security System Security Camera system upgrade in al l buildings Clubhouse Air – Conditioning (can be staged) New external Toilets and increased buggy storage Renovate the 4th Tee Toilet block Practise fairway synthetic driving strip

Essential ly the funding of the Reticulation Pie and Sprinkler project stage costing $1 .2m hasgone to plan. As outl ined to Members in the lead up to the project the funding rel ied on therelease of the Tower Reserve funds of $200k to fund the above ($191k) . The release of theTower Reserve is the subject of a motion at this AGM.

Going forward we can say that the Club’s entire reticulation system has now been replaced,the Club is debt free and our Members fee policy has not changed. Our cash reserve remainsnominal however no major essential capital replacement is envisaged. The Club is in aposition where we can consider an ongoing investment plan that could begin during 2022.The Management Committee has discussed the fol lowing items with broad estimated costs.The l ist is in no particular order and priorit ies are sti l l to be determined.

Total

This l ist is not exhaustive. There wil l also unforeseen breakdown replacements that usuallyrun to around $50k each year. The level of t ime required to plan and execute projects and thepeople avai lable to do it is also a consideration. Whilst the investments shown are notcrit ical ly essential they wil l become so if ignored over t ime. The point is that we should planan investment program of around $1m over 3 years that takes account of the changingenvironment around us and keeps the Club standard at the level Members expect.

Many thanks to the Management and Committee teams for the successful completion of thereticulation project, on time, on budget and without distraction from the priority of Memberswith golf and clubhouse services.

Ross HammondTreasurer

$30K$100K

$15K$135K

$500K$15K$15K

$810K

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ANNUAL FINANCIAL REPORT

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MAG Day 2021

FRIDAY DECEMBER 3- 2021ENTRIES CLOSE 5PM MONDAY NOVEMBER 29 - 2021

ENTRIES NOW OPEN

WANNEROO GOLF CLUB PRESENTS

wgc.net.au 9405 3677 [email protected]

wanneroo golf club

44 flynn drive, neerabup wa 6031 i wgc.net.au i [email protected] i [email protected] i 9405 3677

2021 FIXTURE BOOK SPONSORS

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wanneroo golf club



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wanneroo golf club



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WANNEROO

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[email protected]@wgc.net.au

[email protected] 9405 3677

Documents

AGM 2021 FORE