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Agility for your Business with BW Workspaces for SAP BI Introduction, Motivation and benefits for IT and Business
Mohamed Abdel Hadi
Senior SAP BI Presales Architect
SAP Press BI Author
W E L C O M E
•IT Challenges
•What are BW-Workspaces?
•Business Case
•Deployment Options
•How to work with it?
•Pre-Req. and Techn. Components
•Demo
Agenda
© 2011 SAP AG. All rights reserved. 4
Human Ressources
BW Workspaces: For Any Lines of Business….
Finance
Logistics
Operations
Executive Management
Marketing Call Center
Sales
IT
A BW Workspace is a dedicated
area in a BW system where new
models can be created based on
central BW and local data (e.g. flat
files). Workspaces can be
maintained and controlled by IT
and used by local departments to
react quickly to new and changing
requirements. Workspaces can
bridge the gap between central
governance requirements and local
flexibility needs.
IT Challenges
IT Business
BW Workspaces
Motivation and Challenges
Source: HANA Projects Task Force, 09.03.2012
Conflict
Consistency
Security
Life Cycle Management
Agility
Flexibility
Usability
Local Download
© 2011 SAP AG. All rights reserved. 8
IT – Challenges (Status-Quo)
IT- Department has all Data structured centrally
Requirements of Business needs sometimes other Data or more Data
IT are not able to response directly on the fly
Result: Business copies Data from SAP BW and doing manually copy and paste
(uncontrolled data islands).
What are BW-Workspaces and where can they help?
© 2011 SAP AG. All rights reserved. 10
What are BW-Workspaces and where can they help?
The IT-Department can define a special «Namespace» inside SAP BW
The Business can work inside this area and do flexible changes.
But: The central Data will no be changed (Secure)
The Business are able to:
Upload own Files
Combine data with corporate data model
Create own Queries
Can work without modeling know-how
Important: No Redundancy
From Performance Perspective a HANA or BWA is needed.
Data from SAP BW
Data from SAP BW
Workspace Business
Business use case
© 2011 SAP AG. All rights reserved. 12
Use Case for BW-Workspaces in Business Departments
Situation: Revenue of different products are stored in SAP BW
Requirements: The Business wants to Upload the “Product Group” Dimension
from a local CSV File to the SAP BW which is not in the System (Data Model).
Central Data Local Data
© 2011 SAP AG. All rights reserved. 13
Use Case: BW Workspaces: SAP merge with Sybase
Or: Reorganization of Business Units
Deployments and Tools
How to work with it?
© 2011 SAP AG. All rights reserved. 16
BI Tool: Analysis for Office
To read corporate data and combine with local data
Simplified drag-&-
drop to filter, and
slice-&-dice
Pre-Req. and Technical components
© 2011 SAP AG. All rights reserved. 19
Technical Components of BW Workspaces
SAP NetWeaver
SAP BW (Corporate Data)
Business
In-Memory for Indexing
Frontend: Analysis for Office (BI Excel Frontend)
IT
© 2011 SAP AG. All rights reserved. 20
Pre-Req.
© 2011 SAP AG. All rights reserved. 21
BW Administration Tools
Introduction into the topic ‘BW Administration Cockpit’
The BW Administration Cockpit provides a central point of entry and makes available cockpits and
dashboards that provide real-time monitors and runtime statistics. It provides context-specific access to
comprehensive reports and applications that help you identify and analyze issues. The BW Administration
Cockpit is based on technical BI Content for runtime and status data for BW objects and activities. You can
monitor and administer the performance of a BW system using either SAP NetWeaver Portal or intuitive
Xcelsius Dashboards. The usability of BW Administration Cockpit monitors is enhanced by the presentation
of BW administrative data in intuitive Xcelsius Dashboards.
The following preconfigured dashboards are available:
0XCLS_0TCT_BW_MONITOR
0XCLS_0TCT_PC_DETAILS
0XCLS_0TCT_REPORTING_DETAIL
These dashboards are shipped with the role ‘SAP_BW_BI_ADMINISTRATOR’.
© 2011 SAP AG. All rights reserved. 22
BW Administration Tools
Monitor the Workspaces
© 2011 SAP AG. All rights reserved. 23
IT: How to Create a Workspace in SAP BW
Maintenance
In the Workspace Maintenance, the Business Warehouse Administrator creates Workspaces, defines the limits for each
Workspace and assign data (Central BWA indexes or Analytic Indexes in the Business Warehouse) to the Workspace. It is the
central maintenance tool for Workspaces for the IT department. The Workspaces can also be structured in a folder tree where
mass maintenance options are available (Transaction RSWSPW).
© 2011 SAP AG. All rights reserved. 24
Create new Reports based on a Workspace in
Bex Query Designer
© 2011 SAP AG. All rights reserved. 25
Customer which currently working with it …
Customer Feedback:
“...The functionality has been found to be innovative,
robust and user friendly.”
“… Workspaces are an easy to use toolset which quickly
produce remodeled designs within certain limits that
truly empower the power users. Since it all works on
BWA it is quick and it will eliminate the need for power
users to export to excel and manipulate the data there.”
? Questions…
© 2011 SAP AG. All rights reserved. 28
Key Links
BW Workspaces
Blog:
http://scn.sap.com/docs/DOC-24093
Video:
http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/b0715617-067c-
2f10-42ba-a6b2715c24d8&overridelayout=true
Use Cases:
https://scn.sap.com/docs/DOC-45270
THANK YOU
Mohamed Abdel Hadi Senior BI Presales Architect
SAP Press Author
Mohamed [email protected]
