Agenda - Wednesday, April 6, 2016 - Kane County, Illinois · Authorizing Addendum with Tyler 3. Authorizing Contract for Mill Creek SSA Landscape Maintenance Service Agriculture

KANE COUNTY LAUZEN, Frasz, Allan, Barreiro, Castro, Davoust, Gillam, Hoscheit,

Kojzarek, Lenert, Pollock, Silva, Smith, Starrett, Wojnicki

EXECUTIVE COMMITTEE

WEDNESDAY, APRIL 6, 2016

County Board Room Agenda 9:00 AM

Kane County Government Center, 719 S. Batavia Ave., Bldg. A, Geneva, IL 60134

Kane County Page 1

1. Call to Order

2. Roll Call

3. Pledge of Allegiance

4. Approval of Minutes: March 2, 2016

5. Monthly Financials (J. Onzick)

A. February Executive Committee Financial Reports (attached)

B. Status of State Delinquencies

6. Monthly Community Outreach Report (R. Nagel)

7. Preliminary County Board Agenda - April 12, 2016

--------------------------------------------------- CONSENT AGENDA ----------------------------------------------

Administration

1. Authorizing a Contract for Mill Creek Administrative Role Assessment & Development Program - Consultation Services

2. Authorizing Addendum with Tyler

3. Authorizing Contract for Mill Creek SSA Landscape Maintenance Service

Agriculture

1. Celebrating 15 Years of Protecting Farms and Farmland in Kane County

County Development

1. Authorizing Contract with Campton Construction, Inc. (Big Timber Acres Cost-Share Project)

Energy/Environmental

1. Terminating Intergovernmental Agreement between City of St. Charles and County of Kane for the Recycling of Used Electronic Equipment

2. Terminating Intergovernmental Agreement between Village of West Dundee and County of Kane for the Recycling of Used Electronic Equipment

Executive

1. Amending Kane Code Chapter 2, Article II, Section 2-48 (A)(3) Regarding Standing Committees

Finance/Budget

1. Authorizing Retention of Cordogan Clark & Associates

Agenda Executive Committee April 6, 2016

Kane County Page 2

2. Authorizing Contract for the Judicial Center Elevator Modernization Project

3. Authorizing Contract for the KBC Roofing Project

4. Authorizing Ongoing Transfer of Funds for Outside Agency Services and Support

5. Ratifying Emergency Line of Credit from the General Fund to the Title IV Fund

6. Authorizing an Intergovernmental Agreement with Stephenson County

7. Authorizing Contract for Electronic Monitoring Extension

8. Approving Office Supplies Contract

9. Authorizing Contract for the 3rd Street Courthouse Parapet Restoration Project

10. Amending the 2016 Fiscal Year Capital Improvement Budget - 3rd Street Courthouse Parapet Restoration Project

Judicial/Public Safety

1. Appointment to the Sheriff's Merit Commission (Peter Burgert)

2. Proclaiming April 10-16, 2016 National Public Safety Telecommunicators Week

Public Health

1. Proclaiming May 10, 2016 as Healthcare Worker Appreciation Day in Kane County

Transportation

1. Approving Purchase of Security Fence & Automated Gates, Kane County Division of Transportation

2. Approving Contract for Construction, 2016 Kane County Crack Sealing Project, Kane County Section No. 16-00000-02-GM

3. Approving Annual Adoption of the Kane County 2040 Transportation Plan and 5-Year Transportation Improvement Program (TIP)

4. Approving Contract for Construction, 2016 Kane County Urethane Pavement Marking Program, Kane County Section No. 16-00000-05-GM

5. Approving Contract for Construction, 2016 Kane County Resurfacing Project, Kane County Section No. 16-00470-00-RS

6. Approving Contract for Construction, 2016 Kane County Paint Pavement Marking Program, Kane County Section No. 16-00000-04-GM

7. Approving Amendment No. 1 for the Phase II Engineering Services Agreement with Wills Burke Kelsey Associates, Inc. for Bliss Road Bridge over Blackberry Creek, Kane County Section No. 08-00058-02-BR

8. Approving Disbursement of Township Bridge Program Funds (TBP) to Big Rock Township Road District for Hinckley Road over the West Branch of Big Rock Creek, Section No. 07-03011-01-BR

9. Approving Amendment No. 3 to the Intergovernmental Agreement between the Village of North Aurora and the County of Kane Regarding Jurisdictional Transfer and Access to Randall Road from Orchard Road to I-88 Bridge South Abutment

10. Approving Contract for Construction, Orchard Road Drainage System Modification, Kane County Section No. 13-00244-01-DR

Agenda Executive Committee April 6, 2016

Kane County Page 3

11. Approving Appropriation for the Agreement with Union Pacific Railroad Company Associated with the Anderson Road Improvement, Kane County Section No. 01-00274-00-BR

12. Amending Resolution 16-86, Approving Acquisition of Highway Right of Way, Longmeadow Parkway Bridge Corridor, Kane County Section No. 94-00215-01-BR, Parcel No. 1LN0087 and 1LN0087PE

8. Executive Session (IF NEEDED)

9. Committee Reports

10. Public Comment

11. Adjournment

Current Month Transactions

Total Amended Budget

YTD Actual Transactions

Total % Received

010 County Board 8,150 6,592,389 394,785 5.99%001 General Fund 8,150 148,000 58,450 39.49%120 Grand Victoria Casino Elgin 0 4,852,151 25,850 0.53%430 Farmland Preservation 0 1,592,238 310,485 19.50%

Grand Total 8,150 6,592,389 394,785 5.99%

Executive Committee Revenue Report - SummaryThrough February 29, 2016 (25.0% YTD)

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Current Month

Transactions



YTD Encumbrances

Total % Used

010 County Board 118,849 7,728,339 4,524,903 695 58.56%001 General Fund 47,607 1,283,950 287,077 695 22.41%120 Grand Victoria Casino Elgin 69,725 4,852,151 4,232,763 0 87.23%430 Farmland Preservation 1,517 1,592,238 5,062 0 0.32%

Grand Total 118,849 7,728,339 4,524,903 695 58.56%

Executive Committee Expenditure Report - SummaryThrough February 29, 2016 (25.0% YTD, 23.08% Payroll)

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Current Month

Transactions



YTD Encumbrances

Total % Used

010 County Board 118,849 7,728,339 4,524,903 695 58.56%001 General Fund 47,607 1,283,950 287,077 695 22.41%

Personnel Services- Salaries & Wages 36,346 951,050 218,056 0 22.93%Personnel Services- Employee Benefits 10,195 271,346 50,650 0 18.67%Contractual Services 1,027 52,254 18,078 0 34.60%Commodities 39 9,300 294 695 10.63%

120 Grand Victoria Casino Elgin 69,725 4,852,151 4,232,763 0 87.23%Personnel Services- Salaries & Wages 2,381 62,286 14,289 0 22.94%Personnel Services- Employee Benefits 1,088 88,723 5,842 0 6.58%Contractual Services 63,512 975,719 538,071 0 55.15%Commodities 2,743 3,300 2,743 0 83.11%Transfers Out 0 3,614,123 3,614,123 0 100.00%Capital 0 108,000 57,697 0 53.42%

430 Farmland Preservation 1,517 1,592,238 5,062 0 0.32%Personnel Services- Salaries & Wages 0 30,341 0 0 0.00%Personnel Services- Employee Benefits 0 8,538 0 0 0.00%Contractual Services 1,517 77,209 5,062 0 6.56%Capital 0 1,476,150 0 0 0.00%

Grand Total 118,849 7,728,339 4,524,903 695 58.56%

Executive Committee Expenditure Report - DetailThrough February 29, 2016 (25.0% YTD, 23.08% Payroll)

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Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 001 - General Fund

Department 010 - County BoardSub-Department 010 - County Board/Liquor

Account 50150 - Contractual/Consulting Services1571 - Sterling Codifiers Inc 17551 Supplement #7 Paid by Check

# 34992311/30/2015 02/10/2016 02/10/2016 02/22/2016 827.00

Account 50150 - Contractual/Consulting Services Totals Invoice Transactions 1 $827.00Account 52140 - Repairs and Maint- Copiers

8930 - Impact Networking, LLC 601514 KC12-009 01.18.16-02.17.16 billing period

Paid by EFT # 32683

01/12/2016 01/25/2016 01/25/2016 02/08/2016 20.03

Account 52140 - Repairs and Maint- Copiers Totals Invoice Transactions 1 $20.03Account 53100 - Conferences and Meetings

8867 - Chris Lauzen 012816 MISC. FOOD/TRAVEL EXPENSES

Paid by Check # 349649

01/28/2016 01/28/2016 01/28/2016 02/08/2016 195.50

4185 - Metro West Council of Government (COG)

2472 Leg Dinner 01.21.16 - Haimann, Smith, Kenyon, Pollock

Paid by EFT # 32934

02/01/2016 02/10/2016 02/10/2016 02/22/2016 200.00

Account 53100 - Conferences and Meetings Totals Invoice Transactions 2 $395.50Account 60000 - Office Supplies

3578 - Warehouse Direct Office Products 2829628-0 Paper - Co Board Paid by EFT # 32807

09/23/2015 01/25/2016 01/25/2016 02/08/2016 25.32

Account 60000 - Office Supplies Totals Invoice Transactions 1 $25.32Sub-Department 010 - County Board/Liquor Totals Invoice Transactions 5 $1,267.85

Department 010 - County Board Totals Invoice Transactions 5 $1,267.85Fund 001 - General Fund Totals Invoice Transactions 5 $1,267.85

Fund 120 - Grand Victoria Casino ElginDepartment 010 - County Board

Sub-Department 020 - RiverboatAccount 45420 - Tuition Reimbursement

8634 - CRAIG K CAMPBELL 1506-04 MGMT 591/691 Lecture Series

Paid by EFT # 32609

01/12/2016 01/29/2016 11/30/2015 02/08/2016 560.00

9020 - Christopher Janovsky 1509-02 CAHC525 Counseling Skills & Strategies


01/12/2016 01/29/2016 11/30/2015 02/08/2016 1,352.46

4375 - Carlos Mata 1503-02 ECN201 Principles of Microeconomics

Paid by EFT # 32709

01/12/2016 01/29/2016 11/30/2015 02/08/2016 354.00

7194 - THOMAS F ROSEBUSH 1413-06 PSF5373 Juvenile Justice


01/12/2016 01/29/2016 11/30/2015 02/08/2016 2,016.00

10384 - Guadalupe Vargas 1524-01 HUMS105-Intro Hum Svc & HUMS250 Working with Indiv


01/12/2016 01/29/2016 11/30/2015 02/08/2016 1,650.00

Account 45420 - Tuition Reimbursement Totals Invoice Transactions 5 $5,932.46

Run by Finance Reports on 03/03/2016 10:56:47 AM Page 1 of 3

Executive Accounts Payable by GL DistributionPayment Date Range 02/01/16 - 02/29/16

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Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 120 - Grand Victoria Casino Elgin

Department 010 - County BoardSub-Department 020 - Riverboat

Account 50150 - Contractual/Consulting Services2324 - Cassie Design 1602-05 Inv #131959 Website

Design & DevelopmentPaid by EFT # 32847

02/03/2016 02/11/2016 02/11/2016 02/22/2016 9,125.00

Account 50150 - Contractual/Consulting Services Totals Invoice Transactions 1 $9,125.00Account 55010 - External Grants

8115 - Food for Greater Elgin Inc 1429-04 Purchase Walk-in Cooler

Paid by EFT # 32646

01/15/2016 01/29/2016 01/29/2016 02/08/2016 811.00

6813 - Geneva Historical Society 1540-01 Purchase & Installation of HVAC Units

Paid by EFT # 32657

01/15/2016 01/29/2016 01/29/2016 02/08/2016 13,175.00

5652 - Girl Scouts of Northern Illinois 1541-01 Environmental Education at Camp Dean


01/22/2016 01/29/2016 01/29/2016 02/08/2016 2,866.33

6295 - Moose Charities Inc 1547-01 Leveled Literacy Intervention Program

Paid by EFT # 32723

01/19/2016 01/29/2016 01/29/2016 02/08/2016 15,286.00

7497 - Northern Illinois Food Bank 1549-01 Purchase New Tractor Paid by EFT # 32729

01/21/2016 01/29/2016 01/29/2016 02/08/2016 6,875.00

8320 - Science and Technology Interactive Center-Scitech

1554-01 Updated & New Exhibits StarLab System

Paid by EFT # 32761

01/19/2016 01/29/2016 01/29/2016 02/08/2016 27,345.00

3727 - The Literacy Connection 1557-01 Salary of Coordinator of Transitions & Workforce Readiness

Paid by EFT # 32788

01/25/2016 01/29/2016 01/29/2016 02/08/2016 1,615.45

3725 - The Young Women's Christian Assn., Elgin (YWCA)

1563-01 YWCA Elgin Family Literacy Program

Paid by EFT # 32789

01/20/2016 01/29/2016 01/29/2016 02/08/2016 15,000.00

10289 - Center for Information of Elgin 1526-01 Salary of Community Outreach Worker

Paid by EFT # 32850

01/28/2016 02/11/2016 02/11/2016 02/22/2016 2,126.19

3521 - Ecker Center for Mental Health 1533-01 Training Materials & Equipment

Paid by EFT # 32862

02/07/2016 02/11/2016 02/11/2016 02/22/2016 3,684.00

5107 - NHS of the Fox Valley 1548-01 Housing Recovery Program Support Staff Salaries

Paid by EFT # 32946

01/28/2016 02/11/2016 02/11/2016 02/22/2016 15,000.00

1253 - Renz Addiction Counseling Center 1552-01 Reception Renovation Paid by EFT # 32969

02/01/2016 02/11/2016 02/11/2016 02/22/2016 8,098.00

Account 55010 - External Grants Totals Invoice Transactions 12 $111,881.97Account 70020 - Computer Software- Capital

9770 - Accela, Inc. 1602-04 INV-ACC16896 Agenda & Minutes Subscription

Paid by EFT # 32580

01/27/2016 01/29/2016 01/29/2016 02/08/2016 18,900.00

1119 - Gordon Flesch Company Inc 1602-03 Document Mgmt Software Maintenance & Licensing

Paid by EFT # 32661

01/21/2016 01/29/2016 01/29/2016 02/08/2016 38,797.00

Account 70020 - Computer Software- Capital Totals Invoice Transactions 2 $57,697.00Sub-Department 020 - Riverboat Totals Invoice Transactions 20 $184,636.43



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Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 120 - Grand Victoria Casino Elgin

Department 010 - County Board Totals Invoice Transactions 20 $184,636.43Fund 120 - Grand Victoria Casino Elgin Totals Invoice Transactions 20 $184,636.43

Fund 430 - Farmland PreservationDepartment 010 - County Board

Sub-Department 021 - Farmland PreservationAccount 53100 - Conferences and Meetings

4526 - Fifth Third Bank 1843-JH-12/15 PANERA BREAD - MEETING/CONF KANE CO. FOOD HUB

Paid by EFT # 32644

01/04/2016 01/29/2016 01/29/2016 02/08/2016 151.16

4526 - Fifth Third Bank 1843-JH-12/15a CALS CONFERENCE - M. TANSLEY

Paid by EFT # 32644

01/04/2016 01/29/2016 01/29/2016 02/08/2016 40.00

Account 53100 - Conferences and Meetings Totals Invoice Transactions 2 $191.16Sub-Department 021 - Farmland Preservation Totals Invoice Transactions 2 $191.16

Department 010 - County Board Totals Invoice Transactions 2 $191.16Fund 430 - Farmland Preservation Totals Invoice Transactions 2 $191.16

Grand Totals Invoice Transactions 27 $186,095.44



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Kane County Purchasing Card Information

Executive Committee

February 2016 Statement

Transaction Date Merchant Name Additional Information Transaction Amount

Department Total

Committee Total

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RESOLUTION/ORDINANCE EXECUTIVE SUMMARY

Resolution No.

Authorizing a Contract for Mill Creek Administrative Role Assessment & Development Program - Consultation Services

Committee Flow: Administration Committee, Executive Committee, County

Board Contact: Don Biggs, 630.208.5175

Budget Information:

Was this item budgeted? Yes Appropriation Amount: $23,500

If not budgeted, explain funding source:

Summary:

The Kane County Board is the fiscal agent for the Mill Creek Special Service Area (MCSSA). The Mill Creek Special Service Area was created as part of the long term maintenance and service program for the select areas within the Mill Creek Subdivision. The responsibilities of the MCSSA include, among other things, helping to facilitate the cooperation of numerous administrative entities and assisting in the coordination of their various responsibilities as they apply to both the day to day and long term maintenance of the Mill Creek subdivision. The MCSSA is seeking the professional services of The Lannert Group, Inc., Geneva, IL for consultation in the assessment of the roles that different governing agencies retain in the maintenance of the Mill Creek subdivision. The consultant is familiar with the initial development of the subdivision and the original administrative bodies and the maintenance roles they were responsible for. The goal is to determine what the current maintenance program should encompass and what the appropriate division of those responsibilities should be amongst the various agencies. The total cost for this consulting service contract is not to exceed $23,500.00. Funding shall be paid from the Special Service Area Fund for Contractual/Consulting Services (520.690.730.50150) for the MCSSA.

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STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AUTHORIZING A CONTRACT FOR MILL CREEK ADMINISTRATIVE ROLE ASSESSMENT & DEVELOPMENT PROGRAM - CONSULTATION SERVICES

WHEREAS, the Mill Creek SSA is seeking to secure the consultation services of The Lannert Group, Inc. of Geneva, IL ; and

WHEREAS, The Lannert Group, Inc. will provide assistance in assessment of administrative

roles and evaluation and identification of the different responsibilities that these parties hold in the maintenance of the Mill Creek subdivision; and

WHEREAS, an estimated cost of $20,000 with contingency funds of $3,500, with total

professional services not to exceed $23,500; and WHEREAS, appropriate funds have been budgeted and are available in the FY2016 budget. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman of

the Board is authorized to enter into a contract with The Lannert Group, Inc. of Geneva, IL for the assistance in assessment of administrative roles and evaluation and identification of the different responsibilities that parties hold in the maintenance of the Mill Creek subdivision, for a total cost of Twenty Three Thousand, Five Hundred Dollars ($23,500.00). Funding shall be paid from the Special Service Fund 520.690.730.50150.

Line Item Line Item Description Was Personnel/Item/Service approved

in original budget or a subsequent

budget revision?

Are funds currently available for this

Personnel/Item/Service in the specific

line item?

If funds are not currently available

in the specified line item, where

are the funds available?

520.690730.50150 Contractual Yes Yes N/A

Passed by the Kane County Board on April 12, 2016.

________________________________ _____________________________ John A. Cunningham Christopher J. Lauzen Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois

Vote:

16-04 MC Admin

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Resolution No.

Authorizing Addendum with Tyler


Board Contact: Bill Lake, 630.232.5976

Budget Information:

Was this item budgeted? N/A Appropriation Amount:

If not budgeted, explain funding source: N/A

Summary:

On November 16, 2015, New World Corporation merged with and into Tyler. Tyler being the sole survivor. Kane County having entered into several license and maintenance contracts with New World, desires to update the agreements with the name change of Tyler as the surviving company. Agreements include: * Standard Software License and Services Agreement (Finance) - September 11, 2006 * Additional Software License Agreement (Public Safety) - February 1, 2008 * Appendix 1 - Optional Agreement and Authorization for Procurement of Third Party Products and Services - February 1, 2008 * Additional Software License Agreement - September 18, 2008 * Letter of Understanding Regarding Standard Software Maintenance Agreement - October 18, 2010 Tyler as the successor-in-interest to New World has agreed to an addendum that will allow all existing contracts to continue with all rights and obligations of New World under the agreement. Information Technologies Department recommends that the County Board approve the Resolution authorizing the Kane County Chairman to sign and execute the addendum.

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STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AUTHORIZING ADDENDUM WITH TYLER

WHEREAS, the County has existing software license and maintenance agreements with New World Systems Corporation; and

WHEREAS, on November 16, 2015, New World Systems Corporation merged with and into

Tyler, with Tyler being the sole surviving entity; and WHEREAS, Tyler and Kane County desire to execute an addendum stating that Tyler will

assume all rights and obligations of New World under the agreements.

NOW, THEREFORE, BE IT RESOLVED that the Kane County Chairman be authorized to sign the addendum.



Vote:

16-04 Tyler Addendum

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Resolution No.

Authorizing Contract for Mill Creek SSA Landscape Maintenance Service


Board Contact: Don Biggs, 630.208.5175

Budget Information:

Was this item budgeted? Yes Appropriation Amount: $ 120,000


Summary:

Bids have been solicited for Mill Creek SSA Landscape Maintenance Service. A total of 2 bids were received and publicly opened on March 1, 2016. The lowest responsive and responsible bidder for the project, including Base bid $65,224 and Alternate #1 ($14,872) was Cornerstone Partners Horticultural Services, St. Charles IL, for a total bid of $80,096. Alternate #1 is for the watering of 17 flower/plant beds throughout both the North and South sections of the Mill Creek subdivision. The watering service is for the months of May through September with watering scheduled for two (2) times per week intervals (44 occurrences total). Total cost of Alternate #1 is $14,872. Alternate #2 is for the watering of 17 flower/plant beds throughout both the North and South sections of the Mill Creek subdivision and is based on a per occurrence basis.

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STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AUTHORIZING CONTRACT FOR MILL CREEK SSA LANDSCAPE MAINTENANCE SERVICE

WHEREAS, bids have been solicited for Mill Creek SSA Landscape Maintenance Service; and

WHEREAS, the lowest responsive and responsible bidder, as per bid documents and

specifications, including; Base bid ($65,224) and Alternate #1 ($14,872) was Cornerstone Partners Horticultural Services, P.O. Box 745, St. Charles, IL 60174 for a total bid of $80,096; and

WHEREAS, Cornerstone has extensive working knowledge of the Mill Creek subdivision

and has provided excellent landscape maintenance services to Mill Creek SSA over the last 3

years; and

WHEREAS, funding shall be paid from the Mill Creek Special Service Area Fund 520.690.730.52120.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman is

hereby authorized to execute a contract for Mill Creek SSA Landscape Maintenance Service to Cornerstone Partners Horticultural Services of St. Charles, IL for the base bid amount of Sixty-Five Thousand, Two Hundred Twenty-Four Dollars ($65,224). In addition, authorizing the approval of Alternate #1 for Fourteen Thousand, Eight Hundred Seventy-Two Dollars ($14,872), for a total service contract cost of Eighty Thousand, Ninety-Six Dollars ($80,096).

Line Item

Line Item Description Was Personnel/Item/Service approved


budget revision?



line item?




5520.690.730.52120

Repairs &

Maintenance -

Grounds

Yes Yes



Vote:

16-04 MC Landscape

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Resolution No.

Celebrating 15 Years of Protecting Farms and Farmland in Kane County

Committee Flow: Agriculture Committee, Executive Committee, County Board Contact: Mathew Tansley, 630.232.3493

Budget Information:

Was this item budgeted? N/A Appropriation Amount: N/A


Summary:

Kane County recognizes the 15 year anniversary of the Farmland Protection Program.

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STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

CELEBRATING 15 YEARS OF PROTECTING FARMS AND FARMLAND IN KANE COUNTY

WHEREAS, Kane County has some of the finest soils and most productive farmland in the

world; and

WHEREAS, farmland is a valuable natural resource and an economically productive land

use; and

WHEREAS, Kane County enacted Ordinance No. 01-67 on April 10, 2001, Adopting and

Implementing the Kane County Agricultural Conservation Easement and Farmland Protection

Program, and it is the only county based farmland protection program in Illinois: and

WHEREAS, over 5,400 acres of land have been funded, approved and completed for

farmland protection using agricultural conservation easements for purposes of natural resource

protection, water supply, soil protection, land use and growth planning, protection of landscapes,

preserving scenic vistas, and preserving the historical, architectural, archeological and cultural

aspects of property.

NOW, THEREFORE, BE IT RESOLVED that Kane County honors all who have worked to preserve this land and look ahead to the next generation of Kane County agriculture.



Vote:

16-04 Farm PRO

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Resolution No.

Authorizing Contract with Campton Construction, Inc. (Big Timber Acres Cost-Share Project)

Committee Flow: County Development Committee, Executive Committee,

County Board Contact: Jodie Wollnik, 630.232.3499

Budget Information:

Was this item budgeted? Yes Appropriation Amount:$60,000


Summary:

Construction of an outfall storm sewer for the Big Timber Acres Subdivision. See Cost-Share memo for additional information.

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STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AUTHORIZING CONTRACT WITH CAMPTON CONSTRUCTION, INC. (BIG TIMBER ACRES COST-SHARE PROJECT)

WHEREAS, bids have been solicited and received by the Purchasing Department for the Big Timber Acres Outfall Storm Sewer; and

WHEREAS, Campton Construction Inc of Elburn, IL is the lowest responsible bidder for the

Big Timber Acres Outfall Storm Sewer in the amount of Forty nine thousand, nine hundred ninety six dollars and zero cents ($49,996.00); and

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the lowest

responsible bid of Campton Construction of Elburn, IL for the Big Timber Acres Outfall Storm Sewer Project in the amount of Forty nine thousand, nine hundred ninety six dollars and zero cents ($49,996.00) be approved and that the Chairman thereof is hereby authorized to enter into a contract with Campton Construction Inc.



Vote:

16-04 Big Timber Acres

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Resolution No.

Terminating Intergovernmental Agreement between City of St. Charles and County of Kane for the Recycling of Used Electronic Equipment

Committee Flow: Energy and Environmental Committee, Executive Committee,

County Board Contact: Jennifer Jarland, 630.208.3841

Budget Information:

Was this item budgeted? N/A Appropriation Amount: zero ($0.00)


Summary:

An Intergovernmental Agreement between the County of Kane and the City of St. Charles was passed by Resolution #12-157 on June 12, 2012 for a City-run electronics recycling drop-off through the County contract.

Due to the increase in volume of electronics now being received making it logistically burdensome to the City, and because of statewide issues with the Electronics Recycling and Reuse Act which have destabilized the entire system, the City has given notice of termination of the program. This resolution seeks the terminate the IGA between the County of Kane and the City of Batavia mentioned above.

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STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

TERMINATING INTERGOVERNMENTAL AGREEMENT BETWEEN CITY OF ST. CHARLES AND COUNTY OF KANE FOR THE RECYCLING OF USED ELECTRONIC EQUIPMENT

WHEREAS, as required by Section 4 Termination of the IGA, the City of St. Charles (City) provided notification of termination sixty (60) calendar days from the date of a letter sent by certified mail dated February 8th, 2016; and

WHEREAS, the drop-off at St. Charles Public Works is no longer feasible for the City, due to

many factors including the following; and WHEREAS, the revenue that was shared during the 2012-2014 time period is no longer

available due to defects in the law and so there is no longer any financial incentive for the City to support the additional labor and risk associated with the growing program; and

WHEREAS, the volume of electronics received, particularly large CRT televisions and

monitors, has grown exponentially contributing to overwhelm at the drop-off location; and WHEREAS, drop-offs are closing throughout the state due to defects in the Electronics

Recycling and Reuse Act, which set the manufacturer funded program goals far too low, which in effect has destabilized the entire industry statewide; and

WHEREAS, on June 12,2012 by Resolution 12-157, the Kane County Board authorized an

intergovernmental agreement with the City of St. Charles for the recycling of electronic equipment, and that program is now ending; and

NOW, THEREFORE, BE IT RESOLVED that by authorizing the County Chairman to sign

this resolution the Kane County Board hereby terminates the above mentioned intergovernmental agreement with the City of St. Charles for the recycling of used electronic equipment.



Vote:

16-03 IGA St. Charles

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Resolution No.

Terminating Intergovernmental Agreement between Village of West Dundee and County of Kane for the Recycling of Used Electronic Equipment

Committee Flow: Energy and Environmental Committee, Executive Committee,

County Board Contact: Jennifer Jarland, 630.208.3841

Budget Information:

Was this item budgeted? N/A Appropriation Amount: zero ($0.00)


Summary:

An Intergovernmental Agreement between the County of Kane and the Village of West Dundee was passed by Resolution #13-25 on February 13, 2013 for a Village-run electronics recycling drop-off through the County contract.

Due to the increase in volume of electronics now being received making it logistically burdensome to the Village, and because of statewide issues with the Electronics Recycling and Reuse Act which have destabilized the entire system, the Village has given notice of termination of the program. This resolution seeks the terminate the IGA between the County of Kane and the Village of West Dundee mentioned above.

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STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

TERMINATING INTERGOVERNMENTAL AGREEMENT BETWEEN VILLAGE OF WEST DUNDEE AND COUNTY OF KANE FOR THE RECYCLING OF USED ELECTRONIC

EQUIPMENT

WHEREAS, as required by Section 4 Termination of the IGA, the Village of West Dundee (Village) provided notification of termination sixty (60) calendar days from the date of a letter sent by certified mail dated February 3rd, 2016; and

WHEREAS, the drop-off at West Dundee Public Works is no longer feasible for the Village,

due to many factors including the following; and WHEREAS, the revenue that was shared during the 2012-2014 time period is no longer

available due to defects in the law and so there is no longer any financial incentive for the Village to support the additional labor and risk associated with the growing program; and

WHEREAS, the volume of electronics received, particularly large CRT televisions and

monitors, has grown exponentially contributing to overwhelm at the drop-off location; and WHEREAS, drop-offs are closing throughout the state due to defects in the Electronics

Recycling and Reuse Act, which set the manufacturer funded program goals far too low, which in effect has destabilized the entire industry statewide; and

WHEREAS, on February 13, 2013 by Resolution 13-25, the Kane County Board authorized

an intergovernmental agreement with the Village of West Dundee for the recycling of electronic equipment, and that program is now ending; and

NOW, THEREFORE, BE IT RESOLVED that by authorizing the County Chairman to sign

this resolution the Kane County Board hereby terminates the above mentioned intergovernmental agreement with the Village of West Dundee for the recycling of used electronic equipment.



Vote:

16-03 IGA West Dundee

Packet Pg. 25


Ordinance No.

Amending Kane County Code Chapter 2, Article II, Section 2-48 (A)(3) Regarding Standing Committees

Committee Flow: Executive Committee, County Board Contact: Ellyn McGrath, 630.208.5104

Budget Information:



Summary:

The Kane County Code is being amended to reflect current Department Head titles. The Ordinance will be introduced at the April County Board meeting and then held over until the May County Board meeting for final approval.

Packet Pg. 26

STATE OF ILLINOIS

COUNTY OF KANE

ORDINANCE NO.

AMENDING KANE COUNTY CODE CHAPTER 2, ARTICLE II, SECTION 2-48 (A)(3) REGARDING STANDING COMMITTEES

NOW, THEREFORE, BE IT ORDAINED that Kane County Code Chapter 2, Article II, Section 2-48(A)(3) defining the term “Department Heads” is hereby amended by the following insertions and deletion:

Department Heads: The term “Department Head” refers to the Executive Director of the Finance Department; the

Executive Director of the Human Resources Management Department; the Director the Division of Transportation; the Executive Director of Facilities, Development and Environmental Resources; the Director of Development & Community Services; the Director of Environmental & Water Resources; the Executive Director of Building Management; the

Executive Director of the Health Department; the Director of Office of Community Reinvestment; the Director of Office of Emergency Management; the Chief Information Officer of the Information Technology Department; the Supervisor of Assessments; and the Kane County Emergency Communications Director of Communications.



Vote:

16-05Code-Dept.Head

Packet Pg. 27


Resolution No.

Authorizing Retention of Cordogan Clark & Associates

Committee Flow: Administration Committee, Finance and Budget Committee,

Executive Committee, County Board Contact: Don Biggs, 630.208.5175

Budget Information:

Was this item budgeted? Yes Appropriation Amount: $ 350,000


Summary:

The County Board approved utilizing Cordogan Clark & Associates at the February 10, 2015,

Board meeting to perform professional architectural, construction management and engineering

services required to complete future capital projects for the County on an as needed basis per

project.

This will be a two (2) year contract for FY2016 and FY2017. Cordogan Clark has agreed to hold the 2015 rates for services for FY2016 and FY2017.

Packet Pg. 28

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AUTHORIZING RETENTION OF CORDOGAN CLARK & ASSOCIATES

WHEREAS, the County of Kane is engaged in long range planning in the construction, demolition, and usage of government assets; and

WHEREAS, the County Board received a 5-Year Capital Project Update in December 2015;

and WHEREAS, it is in the best interests of the County of Kane to engage professional

architectural, construction management and engineering services to facilitate the completion of

those planned capital projects; and

WHEREAS, the County of Kane has a an excellent relationship for professional

architectural, construction management and engineering services with Cordogan Clark &

Associates; and

WHEREAS, the County Board approved utilizing Cordogan Clark & Associates at the

February 10, 2015, Board meeting for capital projects for the County.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that it hereby approves

retaining Cordogan Clark & Associates to perform professional architectural, construction

management and engineering services required to complete future capital projects for the FY2016

and FY2017 on an as needed basis per project.

BE IT FURTHER RESOLVED, by the Kane County Board, that the Chairman of the Kane County Board is hereby authorized and delegated the authority to execute all documents necessary to retain Cordogan Clark & Associates to perform those professional services recited above on an as needed basis per project.



Vote:

16-04 Contract-Cordogan Clark

Packet Pg. 29


Resolution No.

Authorizing Contract for the Judicial Center Elevator Modernization Project



Budget Information:



Summary:

Bids have been solicited for the Kane County Judicial Center Elevator Modernization Project at the Judicial Center Facility, 37W777 Rt. 38, St Charles, IL, 60175. A total of 2 bids were received and publicly opened on February 25, 2016. The lowest responsive and responsible bidder for the project was Urban Elevator Service for a total bid of $346,416.48. There are also two allowances that must be included in the project. An allowance of $20,500 for miscellaneous electrical, fire service and general work required for this project. An additional $20,000 allowance will be included for HVAC work required for the project. All allowances shall be managed by Building Management Services. This project will also include a 10%Contingency valued at $34,641.65 for a total project cost of $421,558.13. The Contingency amount will be held by Kane County and not part of the contract.

Packet Pg. 30

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AUTHORIZING CONTRACT FOR THE JUDICIAL CENTER ELEVATOR MODERNIZATION PROJECT

WHEREAS, Bids have been solicited for the Judicial Center Elevator Modernization Project at the Judicial Center Facility, 37W777 Rt. 38, St Charles, IL, 60175; and


specifications, was Urban Elevator Service, 4830 W. 16th Street, Cicero, IL 60804, for a total bid of $346,416.48; and

WHEREAS, there are also two allowances for miscellaneous electrical, fire service and

general work required for an allowance of $20,500; and

WHEREAS, an additional $20,000 allowance will be included for HVAC work required for the

project. All allowances shall be managed by Building Management Services; and WHEREAS, the total project cost will also include a 10% Contingency valued at $34,641.65,

an allowance of $40,500, for a total project cost of $421,558.13.


hereby authorized to execute a contract for the Judicial Center Elevator Modernization Project to Urban Elevator Service of Cicero, IL for the base bid amount of Three Hundred Forty-Six Thousand, Four Hundred Sixteen Dollars and Forty-Eight Cents ($346,416.48). In addition, authorizing the approval of an allowance of Forty Thousand Five Hundred Dollars ($40,500) and a ten percent (10%) project contingency of Thirty-Four Thousand, Six Hundred Forty-One Dollars and Sixty-Five Cents ($34,641.65), for a total project cost of Four Hundred Twenty-One Thousand, Five Hundred Fifty-Eight Dollars and Thirteen Cents ($421,558.13).

Line Item



budget revision?



line item?




500-800-805-72010 Building Improvements Yes Yes



Vote:

16-04 JC Elevator Project

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Resolution No.

Authorizing Contract for the KBC Roofing Project



Budget Information:



Summary:

Bids have been solicited for the Kane County Branch Court Roofing Project at the Kane County Branch Court Facility, 530 S. Randall Rd., St. Charles 60174. A total of 10 bids were received and publicly opened on February 25, 2016. The lowest responsive and responsible bidder for the project, including Base bid $365,765, Alternate #1 ($36,500) and Alternate #3 ($97,595) was Malcor Roofing, Montgomery IL, for a total bid of $499,860. Alternate #1 is to install an additional 2” of polyisocyanurate insulation over existing insulation over roof area A. The membrane installation was included in the base bid. Total cost of Alternate #1 is $36,500. Alternate #3 is to install an additional 2” of polyisocyanurate insulation over existing insulation over roof area C and the installation of the new membrane. Total cost of Alternate #3 is $97,595. This project will also include a 15% Contingency valued at $74,979 for a total project cost of $574,839. The Contingency amount will be held by Kane County and not part of the contract.

Packet Pg. 33

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AUTHORIZING CONTRACT FOR THE KBC ROOFING PROJECT

WHEREAS, bids have been solicited for the Kane County Branch Court Roofing Project at the Kane County Branch Court Facility, 530 S. Randall Rd., St. Charles 60174; and


specifications, including; Base bid ($365,765), Alternate #1 ($36,500) and Alternate #3 ($97,595) was Malcor Roofing, 1793 Commerce Drive, Montgomery, IL 60538, for a total bid of $499,860; and

WHEREAS, the total project cost will also include a 15% Contingency valued at $74,979 for

a total project cost of $574,839.


hereby authorized to execute a contract for the Kane County Branch Court Roofing Project to Malcor Roofing of Montgomery, IL for the base bid amount of Three Hundred Sixty-Five Thousand, Seven Hundred Sixty-Five Dollars ($365,765). In addition, authorizing the approval of Alternate #1 for Thirty-Six Thousand, Five Hundred Dollars ($36,500), Alternate #3 for Ninety-Seven Thousand, Five Hundred Ninety-Five Dollars ($97,595) and a fifteen percent (15%) project contingency of Seventy-Four Thousand, Nine Hundred Seventy-Nine Dollars ($74,979), for a total project cost of Five Hundred Seventy-Four Thousand, Eight Hundred Thirty-Nine Dollars ($574,839).

Line Item



budget revision?



line item?




500-800-805-72010 Building Improvements Yes Yes



Vote:

16-04 KBC Roofing Project

Packet Pg. 34

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Resolution No.

Authorizing Ongoing Transfer of Funds for Outside Agency Services and Support


Executive Committee, County Board Contact: Bill Lake, 630.232.5976

Budget Information:

Was this item budgeted? No Appropriation Amount: $46,000

If not budgeted, explain funding source: Miscellaneous Other

Summary:

The County Information Technologies Department is responsible to maintain and

support County computers.

The purchase and lease of New World public safety software for the County has given

agencies the ability to share public safety data. As a result, it has become necessary for outside

agencies (policing and fire) to configure various computer devices that enable access to the

records management and computer aided dispatch.

The Information Technologies Department has neither been funded nor given the

responsibility to work on outside agency computers. The outside agencies shall be charged a

mutually agreed upon fee for a scope of work (setup, troubleshooting and maintenance) when

requesting the County to assist. These funds will be used to compensate County employees for

each unit of support performed outside of their normal required duties.

To accomplish this, we are asking that information Technologies Department be

permitted to invoice the agencies for the agreed upon scope of work, receive the funds into a

miscellaneous revenue account, transfer the funds into salary and compensate our employees

according to the units of support invoiced.

Packet Pg. 36

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AUTHORIZING ONGOING TRANSFER OF FUNDS FOR OUTSIDE AGENCY SERVICES AND SUPPORT

WHEREAS, the Kane County Information Technologies Department receives requests from agencies requiring special assistance; and

WHEREAS, the Information Technologies Department is the only department having access to applications required to perform special assistance for Illinois law enforcement agencies, f ire departments, park and forest preserve; and

WHEREAS, the assistance requested by these agencies is outside of the Information Technologies employees required duties and responsibilities.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Information Technologies Department employees receive appropriate compensation for units of work performed with a transfer of funds received from outside agencies and that the FY2016 budget adjustment be made to reflect this transfer.

001.060.000.38900 Miscellaneous Other $46,000

001.060.060.40000 Salaries and Wages $37,876

001.800.808.99000 Transfer to Other Funds $ 8,124

110.800.000.39000 Transfer From Other Funds $ 4,605

110.800.802.45200 IMRF $ 4,605

111.800.000.39000 Transfer From Other Funds $ 3,519

111.800.803.45100 FICA/SS $ 3,519



budget revision?



line item?




001.060.060.40000

001.800.808.99000

Salaries and Wages

Transfer to other funds

no no 001.060.000.38900 Miscellaneous

Other



Vote:

16-04 Outside Agency Support

Packet Pg. 37


Resolution No.

Ratifying Emergency Line of Credit from the General Fund to the Title IV Fund

Committee Flow: Judicial/Public Safety Committee, Finance and Budget

Committee, Executive Committee, County Board Contact: Joseph Onzick, 630.208.5113

Budget Information:

Was this item budgeted? See Summary Appropriation Amount: $310,000

If not budgeted, explain funding source: See Summary

Summary:

The State of Illinois budget impasse has resulted in the suspension of Title IV payments which fund the Child Support division of the State’s Attorney’s Office. This has resulted in an outstanding receivable balance of $335,403 as of 1/31/2016 which has the potential to grow to $900,000 by the end of Fiscal Year 2016. The suspension of payments also resulted in a negative cash balance of $16,730 as of 1/31/16 that has the potential of growing to $587,000 by the end of Fiscal Year 2016. Since it is in the best interest of Kane County to continue operation of the Child Support Unit, an emergency line of credit not to exceed $310,000 was extended from the General Fund to the Title IV Fund in accordance with the emergency purchase provision of the Procurement Ordinance. This emergency line of credit now needs to be ratified by the County Board. This line of credit will be in place until June 30, 2016 and shall be repaid from Title IV payments when resumed by the State.

Packet Pg. 38

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

RATIFYING EMERGENCY LINE OF CREDIT FROM THE GENERAL FUND TO THE TITLE IV FUND

WHEREAS, the Child Support Unit of the Kane County State’s Attorney’s Office provides

legal representation to the State of Illinois Department of Healthcare and Family Services, pursuant

to a contractual relationship under the authority of 305 ILCS 5/10-1 and Title IV-D of the Social

Security Act; and for which an annual budget has been approved by the County Board; and

WHEREAS, the State of Illinois budget impasse has caused the suspension of Title IV

funding for the Child Support Unit of Kane County as of July 1, 2015 creating an outstanding

receivable balance of $335,403 and a negative cash balance of $16,730 as of 1/31/2016; and

WHEREAS, it is in the best interest of Kane County to continue operation of the Child

Support Unit and therefore requires a temporary source of cash until the state budget impasse is

resolved, in order to avoid the loss of federal and state funds due when the budget impasse is

resolved; and

WHEREAS, the total amount of cash required to sustain the cost of operation through June

30, 2016 is $310,000.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that a line of credit from the General Fund be extended to the Title IV Fund in an amount not to exceed $310,000 for the purpose of sustaining the cost of operation of the Child Support Unit of the State’s Attorney’s Office through June 30, 2016 with the understanding that the Title IV Fund will repay any outstanding balance on the line of credit from the General Fund from any proceeds from Title IV payments received from the state.



Vote:

16-04 CSU LOC

Packet Pg. 39

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Resolution No.

Authorizing an Intergovernmental Agreement with Stephenson County

Committee Flow: Judicial/Public Safety Committee, Finance and Budget

Committee, Executive Committee, County Board Contact: Rick Anselme, 630.406.7468

Budget Information:



Summary:

This resolution is for an Intergovernmental Agreement between Kane County and Stephenson County. Kane County will guarantee housing for up to five (5) Stephenson County minors at a time at the Kane County Juvenile Justice Center with a per diem charge of $120.00 per day, per minor. The agreement will commence upon the date of approval and will continue for a period of two (2) years from that date. This agreement may be amended with written consent of all parties hereto and, provided a need continues to exist, may be renewed thirty (30) days prior to the expiration date for a period not to exceed one (1) year for each renewal.

Packet Pg. 42

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH STEPHENSON COUNTY

WHEREAS, the Constitution of the State of Illinois of 1970, Article VII, Section 10, provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine or transfer any power of function in any manner not prohibited by law or by ordinance and may use their credit, revenues and other resources to pay costs related to intergovernmental activities; and

WHEREAS, the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq, provides that any

county may participate in an intergovernmental agreement under this Act notwithstanding the absence of specific authority under the State law to perform the service involved provided that the unit of local government contracting with the county has authority to perform the service; and

WHEREAS, Stephenson County desires to enter into an intergovernmental agreement with

Kane County wherein Kane County will guarantee housing for five (5) Stephenson County minors at its Juvenile Justice Center with a per diem charge of $120.00 (one hundred and twenty dollars) per day, per minor; and

WHEREAS, the intergovernmental agreement with Stephenson County commences upon

the date of approval and acceptance by all parties hereto and will continue for a period of two (2) years from that date. This agreement may be amended with written consent of all parties hereto and, provided a need continues to exist, may be renewed thirty (30) days prior to the expiration date for a period not to exceed one (1) year for each renewal.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman

thereof is hereby authorized to enter into an agreement with the County of Stephenson (a copy of which shall be filed with the Kane County Clerk) for Juvenile Detention Services.



Vote:

16-04 IGA Stephenson Cty

Packet Pg. 43


Resolution No.

Authorizing Contract for Electronic Monitoring Extension

Committee Flow: Finance and Budget Committee, Executive Committee,

County Board Contact: Mary Smith, 630.232.5803

Budget Information:

Was this item budgeted? Yes Appropriation Amount:


Summary:

To enter into a two-year contract extension with BI Incorporated for continued provision of electronic monitoring equipment and services.

Packet Pg. 44

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AUTHORIZING CONTRACT FOR ELECTRONIC MONITORING EXTENSION

WHEREAS, Kane County has contracted with BI Incorporated to provide electronic monitoring equipment and services effective March 7, 2014; and

WHEREAS, Resolution #14-105 allows for an option to extend the contract for up to an

additional two years; and WHEREAS, the parties wish to execute an extension of said contract to March 6, 2018, with

no cost increase to Kane County over the amount as approved in 2014 of One Dollar and Ninety Three Cents ($1.93) per radio frequency land line unit per day and Three Dollars and Fifty Cents ($3.50) per radio frequency cellular unit per day.


thereof be, and hereby is, authorized to enter into a contract extension with BI Incorporated for the provision of electronic monitoring equipment and services for a two year contract renewal period of March 7, 2016 through March 6, 2018, subject to appropriation.



Vote:

16-04 Electronic Monitoring

Packet Pg. 45


Resolution No.

Approving Office Supplies Contract


County Board Contact: Maria Calamia, 630.444.3186

Budget Information:

Was this item budgeted? Yes Appropriation Amount:


Summary:

This resolution approves the contract extension for office supplies for the County for 2016. The County has spent approximately $87,303 with its current vendor, Warehouse Direct, on office supplies in 2015. The County Board approved the original contract on February 11, 2014, per Resolution 14-32 and option year one on February 10, 2015, per Resolution 15-23. This extension is for the period March 4, 2016 through March 3, 2017, with no cost increase, which was negotiated by Purchasing staff. Staff is recommending a one (1) year contract extension with the current office supply vendor, Warehouse Direct, with no cost increase, for the 2016 award.

Packet Pg. 46

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

APPROVING OFFICE SUPPLIES CONTRACT

WHEREAS, the office supply contract, approved by Resolution 14-32, Warehouse Direct Office Products for supplying the County's Office Supplies and offering a 55% discount on catalog items for fiscal year 2016; and

WHEREAS, the existing contract can be extended for one final option year. The vendor

has provided the highest quality and lowest cost office supplies to meet the County's requirements, and staff recommends the contract be extended for the final option year; and

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the current vendor

for office supplies, Warehouse Direct Office Products of Des Plaines, Illinois be accepted and approved for a final one year contract extension, at no cost increase. Funding shall be paid from the Office Supplies fund for various departments.



Vote:

16-04 Office Supplies

Packet Pg. 47

Packet Pg. 48


Resolution No.

Authorizing Contract for the 3rd Street Courthouse Parapet Restoration Project

Committee Flow: Finance and Budget Committee, Contact: Don Biggs, 630.208.5175

Budget Information:

Was this item budgeted? Yes Appropriation Amount: $400,000 If not budgeted, explain funding source: Additional Cash on Hand-Capital Improvements $266,534

Summary:

Bids have been solicited for the 3rd Street Courthouse Parapet Restoration Project at the 3rd Street Courthouse Facility, 100 S. 3rd. Geneva, IL. 60134. A total of eight (8) bids were received and publicly opened on February 25, 2016. The lowest responsive and responsible bidder for the Base bid is Otto Baum Company Inc. of Morton, IL 61550, for a total Base bid of $555,445. Alternate #1 is for additional Site Mobilization, if required. The total cost of Alternate #1 is $2,500. This Alternate will not be approved as part of the project. However, if additional mobilizations are required during the project, it will be funded through contingency dollars for the project. This project will also include a 20% Contingency valued at $111,089, for a total project cost of $666,534. The 20% contingency for this project is due to the inherent challenges that this restoration project poses relative to the potential for managing unforeseen conditions that are possible when dealing with a 115 year-old building. The Contingency amount will be held by Kane County and is not part of the contract. The original Board approved budget for this project was $400,000. This was an estimated budget that was established last year before testing of the structure was completed. Upon testing results, the scope of work increased to include flexible flashing through the entire flat surface of all the parapet walls. In addition, there are only two (2) manufactures of the Terra Cotta copings within the United States, which may have contributed into the additional costs for this project.

Packet Pg. 49

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AUTHORIZING CONTRACT FOR THE 3RD STREET COURTHOUSE PARAPET RESTORATION PROJECT

WHEREAS, bids have been solicited for the 3rd Street Courthouse Parapet Restoration Project at the 3rd Street Courthouse Facility, 100 S. 3rd Geneva, IL 60134; and


specifications, is Otto Baum Company Inc. of Morton, IL. 61550, for a total Base bid of $555,445; and

WHEREAS, the total project cost will also include a 20% Contingency valued at

$111,089.00, for a total project cost of $666,534.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board, that the Chairman is

hereby authorized to execute a contract for the 3rd Street Courthouse Parapet Restoration Project to Otto Baum Company Inc. of Morton, IL, for the base bid amount of Five Hundred Fifty-Five Thousand, Four Hundred Forty-Five Dollars ($555,445). In addition, a twenty percent (20%) project contingency of One Hundred-Eleven Thousand, Eighty-Nine Dollars ($111,089), for a total project cost of Six Hundred Sixty-Six Thousand, Five Hundred Thirty-Four Dollars ($666,534).

Line Item



budget revision?



line item?




500-800-805-72010

500.800.000.39900

Building Improvements

Cash on Hand

Partial

No

Yes

Yes

500.800.000.39900



Vote:

16-04 3rd St. Parapet

Packet Pg. 50

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Resolution No.

Amending the 2016 Fiscal Year Capital Improvement Budget - 3rd Street Courthouse Parapet Restoration Project


County Board Contact: Don Biggs, 630.208.5175

Budget Information:

Was this item budgeted? No Appropriation Amount:$266,534

If not budgeted, explain funding source: Cash on Hand - Capital Improvements

Summary:

Bids have been solicited for the 3rd Street Courthouse Parapet Restoration Project at the 3rd

Street Courthouse Facility, 100 S. 3rd. Geneva, IL. 60134. A total of eight (8) bids were

received and publicly opened on February 25, 2016.

The lowest responsive and responsible bidder for the Base bid is Otto Baum Company Inc. of

Morton, IL 61550, for a total Base bid of $555,445. This project will also include a 20%

Contingency valued at $111,089, for a total project cost of $666,534.

The 20% contingency for this project is due to the inherent challenges that this restoration project poses relative to the potential for managing unforeseen conditions that are possible when dealing with a 115 year-old building. The original Board approved budget for this project was $400,000. This was an estimated

budget that was established last year before testing of the structure was completed. Upon

testing results, the scope of work increased to include flexible flashing through the entire flat

surface of all the parapet walls. In addition, there are only two (2) manufactures of the Terra

Cotta copings within the United States, which may have contributed into the additional costs for

this project.

Implementation of this project will require a budget adjustment to the FY2016 Capital Improvement Budget in the amount of $266,534.

Packet Pg. 52

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AMENDING THE 2016 FISCAL YEAR CAPITAL IMPROVEMENT BUDGET - 3RD STREET COURTHOUSE PARAPET RESTORATION PROJECT

WHEREAS, bids have been solicited for the 3rd Street Courthouse Parapet Restoration Project at the 3rd Street Courthouse Facility, 100 S. 3rd Geneva, IL 60134; and

WHEREAS, implementation of this project will require a budget adjustment to the

FY2016 Capital Improvement Budget in the amount of $266,534; NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the following

FY2016 budget adjustment for Two hundred Sixty-Six thousand, Five Hundred Thirty-Four Dollars ($266,534) be granted for the FY2016 Capital Budget / 3rd Street Courthouse Parapet Restoration Project.

500.800.805.72010 Building Improvements + $266,534 500.800.000.39900 Cash on Hand + $266,534

Line Item



budget revision?



line item?




500.800.805.72010 Building Improvements No Yes 500.800.000.39900



Vote:

16-04 Bdgt-3rd St. Parapet

Packet Pg. 53


Resolution No.

Appointment to the Sheriff's Merit Commission (Peter Burgert)

Committee Flow: Judicial/Public Safety Committee, Executive Committee,

County Board Contact: Don Kramer, 6302082000

Budget Information:



Summary:

The sheriff if responsible for appointing commissioners to the Merit Commission Board, with the

approval of the Kane County Board. The appointment of Paul McCurtain was submitted to the

Judicial/Public Safety Committee last fall and confirmed by the full board. Mr. McCurtain has

been unable to take his commission as of this date, due to health concerns. I have spoken to

Mr. McCurtain and he has agreed to step aside so another appointment can be made.

I am requesting that the Judicial/Public Safety Committee accept my nomination of Peter

Burgert to the Merit Commission. Mr. Burgert was previously employed by the Kane County

Sheriff’s Office and served for over thirty (30) years as a police officer, retiring with the rank of

Captain. He currently lives in Aurora and has time to commit to the duties of the Merit

Commission Board. Mr. Burgert is available to assume the responsibilities of commissioner on

the Merit Commission Board as soon as the sheriff receives approval from the Kane County

Board.

There are three Merit Commission members, each appointed to six-year terms with expiration

dates staggered every two years. To get back on the two-year expiration schedule,

Mr.Burgert's initial term will be for five years and expire in October 2020.

Packet Pg. 54

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

APPOINTMENT TO THE SHERIFF'S MERIT COMMISSION (PETER BURGERT)

WHEREAS, the Sheriff's Merit Commission was established pursuant to Ordinance; and WHEREAS, 55 ILCS 8003 provides that appointments to the Merit Commission be made by

the Sheriff, with the approval of a majority of the members of the County Board; and WHEREAS, the Sheriff of Kane County has recommended that Peter Burgert be appointed

to a five-year term commencing April 2016 and expiring October 2020. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that Peter Burgert is

appointed to the Sheriff's Merit Commission for a five-year term expiring August 2020.



Vote:

16-04Appt.-MC-Burgert

Packet Pg. 55


Resolution No.

Proclaiming April 10-16, 2016 National Public Safety Telecommunicators Week

Committee Flow: Judicial/Public Safety Committee, Executive Committee,

County Board Contact: Dave Farris, 6302085345

Budget Information:



Summary:

On October 9, 1991 the House of Representatives designated that each year the second full week of April would be dedicated to the men and women who serve as public safety telecommunicators. Edward Markey of Ohio addressed the House that day stating: "Every day, in all of our communities, dedicated public safety telecommunicators answer our calls for assistance. They dispatch our calls for help to local police and fire departments, facilitating the execution of emergency rescue and law enforcement operations in all of our districts. These public safety personnel serve as the vital links within our cities and towns, although rarely appreciated because they are not physically at the scene." America's public safety telecommunicators daily serve the public in countless ways without due recognition by the beneficiaries of their services. It is for that reason that this resolution is requesting the County Board to authorize and request a proclamation calling on the people of Kane County to observe the week with appropriate ceremonies and activities.

Packet Pg. 56

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

PROCLAIMING APRIL 10-16, 2016 NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK

WHEREAS, over one-half million dedicated men and women are engaged in the operation of emergency response system for Federal, State and local governmental entities throughout the United States; and

WHEREAS, the Kane County Emergency Communications Center that receive these calls

has emerged as the first point of contact for persons seeking immediate emergency assistance and is expected to multi-task under emergency conditions with compassion, accuracy, and professionalism throughout the year; and

WHEREAS, this week, celebrated annually, honors the thousands of men and women who

respond to emergency calls, dispatch emergency professionals and equipment, and render life-saving assistance to the citizens, residents, and visitors of Kane County; and

WHEREAS, County Board Chairman, Christopher J. Lauzen is authorized and requested to

issue a proclamation calling on the people of the Kane County to observe this week with appropriate ceremonies and activities.


thereof may and hereby will declare the week beginning April 10, 2016 thru April 16, 2016 National Public Safety Telecommunicators Week and congratulate the dedicated and hardworking members of the Kane County Emergency Communications Center for their ongoing outstanding service rendered to the community.



Vote:

16-04 TCW

Packet Pg. 57


Resolution No.

Proclaiming May 10, 2016 as Healthcare Worker Appreciation Day in Kane County

Committee Flow: Public Health Committee, Executive Committee, County

Board Contact: Barbara Jeffers, 630.444.3124

Budget Information:



Summary:

Each year the Illinois Health and Hospital Association (IHA) hosts a luncheon honoring healthcare organizations of the Chicago area including Kane County. This proposed resolution urges the Kane County Board to set aside May 10, 2016 to recognize and appreciate the dedication and commitment of health care organizations which include all members of the health care team - nurses, allied health professionals, support staff, financial services personnel, administration, physicians and volunteers - are recognized as a vital component to providing the very best healthcare available in the Chicago area including Kane County.

Packet Pg. 58

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

PROCLAIMING MAY 10, 2016 AS HEALTHCARE WORKER APPRECIATION DAY IN KANE COUNTY

WHEREAS, healthcare organizations of the Chicago area, including Kane County, are both dedicated and committed to providing high-quality care for their communities; and

WHEREAS, all members of the healthcare team - nurses, allied health professionals,

support staff, financial services personnel, administration, physicians and volunteers - are recognized as a vital component to providing the very best healthcare available; and

WHEREAS, these individuals’ contributions not only enhance but reinforce the well-being of

communities throughout Kane County; and WHEREAS, the more than 200 hospitals and health systems that are Illinois Health and

Hospital Association members wish to express their thanks and appreciation to healthcare workers for their unwavering commitment and contributions at work and in their communities; and

NOW, THEREFORE, BE IT RESOLVED we, as members of the Kane County Board, do

hereby proclaim May 10, 2016 as Healthcare Worker Appreciation Day in Kane County, and urge all residents to recognize the many contributions of healthcare workers.



Vote:

16-04 IHA Recognition

Packet Pg. 59


Resolution No.

Approving Purchase of Security Fence & Automated Gates, Kane County Division of Transportation

Committee Flow: Transportation Committee, Executive Committee, County

Board Contact: Tom Rickert, 630.406.7305

Budget Information:

Was this item budgeted? Yes Appropriation Amount: $83,075.00


Summary:

The Purchasing Department publicly bid the gates and fencing expansion of the KDOT facility

for Kane County Division of Transportation.

This is an expansion of the current fencing to include the paved area between the maintenance

buildings. This will secure the fuel island and allow staff to utilize the entire lot without concern

of leaving equipment behind fleet shop after hours. This will allow us be able to open up other

areas between buildings to allow better access and flow of trucks and equipment.

The low bidder for this project is Northern Illinois fence for the amount of $83,075.00. Please

refer to the bid tab.

Packet Pg. 60

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

APPROVING PURCHASE OF SECURITY FENCE & AUTOMATED GATES, KANE COUNTY DIVISION OF TRANSPORTATION

WHEREAS, bids have been solicited and received by the Kane County Purchasing Department for the purchase of a security fence and automated gates at the Kane County Division of Transportation facilities at the intersection of Burlington and Empire Roads (hereinafter the “Project”); and

WHEREAS, Northern Illinois Fence, 320 W Lincoln Hwy, Cortland, Illinois 60112 was the low

bidder for the Project in the amount of $83,075.00. NOW, THEREFORE, BE IT RESOLVED, by the Kane County Board that the low bid for the

Project described hereinabove be accepted in the amount as indicated hereinabove and the County Board Chairman is hereby authorized to execute any contract documents therefor.

BE IT FURTHER RESOLVED that there is hereby appropriated the sum of Eighty Three

Thousand Seventy Five Dollars ($83,075.00) from County Highway Fund #300 Line Item #72010 (Building Improvements) to pay for the Project.



budget revision?



line item?




300.520.520.72010 Building Improvements Yes Yes



Vote:

16-04 Fence

Packet Pg. 61

Packet Pg. 62


Resolution No.

Approving Contract for Construction, 2016 Kane County Crack Sealing Project, Kane County Section No. 16-00000-02-GM



Budget Information:



Summary:

On March 2, 2016, two bids were opened at the Kane County DOT office for the above mentioned project to fill pavement cracks along various roads within the County. The low bid of $124,164.80, by SKC Construction, Inc., was 41.63% below the engineer’s estimate of $212,720.00.

Packet Pg. 63

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

APPROVING CONTRACT FOR CONSTRUCTION, 2016 KANE COUNTY CRACK SEALING PROJECT, KANE COUNTY SECTION NO. 16-00000-02-GM

WHEREAS, the Kane County Division of Transportation has solicited and received bids for the work and construction described as:

KANE COUNTY SECTION NO. 16-00000-02-GM

2016 KANE COUNTY CRACK SEALING PROJECT (hereinafter the “Project”)

WHEREAS, the lowest responsible bidder for the Project is:

SKC CONSTRUCTION, INC. OF WEST DUNDEE, ILLINOIS With a low bid of

$124,164.80

NOW, THEREFORE, BE IT RESOLVED, by the Kane County Board that the contract for the

Project described hereinabove shall be awarded to the lowest responsible bidder in the amount as indicated hereinabove and that the County Board Chairman is hereby authorized and directed to execute a contract and contractor’s bond therefor.

BE IT FURTHER RESOLVED that there is hereby appropriated One Hundred Twenty Four

Thousand One Hundred Sixty Four and 80/100 Dollars ($124,164.80) from Local Option Fund #304, Line Item #52050 (Cracksealing) to pay for the Project.



budget revision?



line item?




304.520.524.52050 Cracksealing Yes Yes



Vote:

16-04 Cracksealing

Packet Pg. 64

Packet Pg. 65


Resolution No.

Approving Annual Adoption of the Kane County 2040 Transportation Plan and 5-Year Transportation Improvement Program (TIP)



Budget Information:



Summary:

Pursuant to State Statute 605 ILCS 5/5-301, the County is required to consider on an annual basis a 20-year long range highway transportation plan and a list of improvements anticipated within 5 years. The County’s 5-Year Transportation Improvement Program serves as the annual update the 2040 Long Range Transportation Plan.

5-Year Transportation Improvements Program (TIP) - A copy of the FY2016-2020 TIP for the Kane County Division of Transportation is attached. This is a working document and will likely be updated during the year to address programming changes. The TIP includes:

· The adopted FY2016 Transportation Budget

· A summary of the types of improvements that are being programmed and when these improvements are estimated to start

Packet Pg. 66

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

APPROVING ANNUAL ADOPTION OF THE KANE COUNTY 2040 TRANSPORTATION PLAN AND 5-YEAR TRANSPORTATION IMPROVEMENT PROGRAM (TIP)

WHEREAS, the Illinois Compiled Statutes (605 ILCS 5/5-301) requires the County of Kane annually update its 20-year long-range transportation plan; and

WHEREAS, pursuant to Kane County Resolution No. 12-101, the Kane County Board

adopted the Kane County 2040 Transportation Plan, which is a comprehensive long range transportation plan that identifies major multi-modal transportation projects that respond to existing deficiencies and projected development trends, provides guidance for transportation decisions and cooperative planning, increases system efficiency and personal mobility, and identifies resources to implement transportation projects; and

WHEREAS, proper management of the Kane County transportation system requires multi-

year planning to address the demand for new and improved transportation facilities and to properly maintain existing transportation infrastructure; and

WHEREAS, the 2040 Transportation Plan is comprised of three major elements - the 2040

Recommended Roadway Plan, the Kane County Bicycle and Pedestrian Plan, and the 2040 Transit Plan (adopted by the County Board July 12, 2011); and

WHEREAS, the FY2016-2020 Transportation Improvement Program is a working document

that provides a list of the major improvements anticipated within the next 5 years and serves as the annual update the 2040 Long Range Transportation Plan.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the County of Kane

hereby endorses the FY2016-2020 Transportation Improvement Program and reaffirms and approves the previously adopted Kane County 2040 Transportation Plan which is hereby adopted for FY2016 as the County of Kane’s 20 Year Long Range Highway Transportation Plan pursuant to the provisions of the Illinois Compiled Statutes (605 ILCS 5/5-301) and that the Kane County 2040 Transportation Plan shall be filed with the Secretary of the Illinois Department of Transportation.



Vote:

16-04 KC2040&5YRTIP

Packet Pg. 67


Resolution No.

Approving Contract for Construction, 2016 Kane County Urethane Pavement Marking Program, Kane County Section No. 16-00000-05-GM



Budget Information:



Summary:

On March 2, 2016, five bids were opened at the Kane County DOT office for the above mentioned project to place urethane pavement marking on various roads within the County. The low qualified bid of $366,126.50 by Maintenance Coatings was 17.59% below the engineer’s estimate of $444,274.70.

Packet Pg. 68

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

APPROVING CONTRACT FOR CONSTRUCTION, 2016 KANE COUNTY URETHANE PAVEMENT MARKING PROGRAM, KANE COUNTY SECTION NO. 16-00000-05-GM



2016 KANE COUNTY URETHANE PAVEMENT MARKING PROGRAM (hereinafter the “Project”)


MAINTENANCE COATINS CO. OF SOUTH ELGIN, ILLINOIS With a low bid of

$366,126.50 NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the contract for the


BE IT RESOLVED that there is hereby appropriated Three Hundred Sixty Six Thousand One

Hundred Twenty Six and 50/100 Dollars ($366,126.50) from Local Option Fund #304, Line Item #52070 (Pavement Marking) to pay for the Project.



budget revision?



line item?




304.520.524.52070 Pavement Marking Yes Yes



Vote:

16-04 UrethanePvtMrkg

Packet Pg. 69

Sincerely,

e A Wt.' resident

(date) by

ICIAL SEAL" E Siewierski

Ptil?lie, State of Illinois ssion Expires 5/23/2017

Maintenance Coatings Company 543 Woodbury Street • South Elgin, IL 60177 • Phone (847) 622-0020 • Fax (847) 622-1087

www.maintenancecoatings.corn

March 3,2016

Kane County Government Center Purchasing Department, Bid. A 719 South Batavia Avenue Geneva, IL 60134

Re: Contract Disclosure

Kane County Code, Art II Div. 3, Sec. 2-211

Maintenance Coatings co.

To Whom It May Concern:

In compliance with the Kane County Code Referenced above this willserve as our disclosure of,

A. Campaign contributions for the last 12months B. individuals having more than 5% ownership of shares in the firm C. Names and contact information of lobbyists, agent and representatives and; D. A statement under oath that we have not held any disclosures as to the economic

interest.

• Campaign Contributions: Maintenance Coatings has not made campaign contributions in the past 12 months.

• Ownership Interest in MainienanceCoatings • Julie Wrightsman 52% • Jeff Schuldt 24% • Mark Schuldt 24%

• Maintenance Coatings does not haveany lobbyist, agents or representatives who are or would be having contact with Kane County Employees orofficials in relation to contracts or bids.

• Maintenance Coatings has no withheld nor reserved any information regarding economic interest in the firm as required by County Code for this disclosure.

State of Illinois

County of

This instrument instrument was acknowledged before me on

Packet Pg. 70


Resolution No.

Approving Contract for Construction, 2016 Kane County Resurfacing Project, Kane County Section No. 16-00470-00-RS



Budget Information:

Was this item budgeted? Yes Appropriation Amount: $3,572,275.00


Summary:

On March 2, 2016, three bids were opened at the Kane County DOT office for the above mentioned project to resurface various roads within the County. The low qualified bid of $3,572,275.00 by Builders Paving, LLC, was 34.47% below the engineer’s estimate of $5,451,434.00 entirely locally funded.

Packet Pg. 71

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

APPROVING CONTRACT FOR CONSTRUCTION, 2016 KANE COUNTY RESURFACING PROJECT, KANE COUNTY SECTION NO. 16-00470-00-RS


KANE COUNTY SECTION NO. 16-00470-00-RS

2016 KANE COUNTY RESURFACING PROJECT (hereinafter the “Project”)


BUILDERS PAVING, LLC OF HILLSIDE, ILLINOIS With a low bid of $3,572,275.00

NOW, THEREFORE, BE IT RESOLVED, by the Kane County Board that the contract for the


BE IT RESOLVED that there is hereby appropriated Three Million Five Hundred Seventy Two

Thousand Two Hundred Seventy Five Dollars ($3,572,275.00) from Local Option Fund #304, Line Item #52080 (Resurfacing) to pay for the Project.



budget revision?



line item?




304.520.524.52080 Resurfacing Yes Yes



Vote:

16-04 Resurfacing

Packet Pg. 72

Pac

ket

Pg

. 73


Resolution No.

Approving Contract for Construction, 2016 Kane County Paint Pavement Marking Program, Kane County Section No. 16-00000-04-GM



Budget Information:



Summary:

On March 2, 2016, five bids were opened at the Kane County DOT office for the above mentioned project to place water-based paint on various roads within the County. The low qualified bid of $581,229.47 by Preform Traffic, Inc., was 12.90% below the engineer’s estimate of $667,295.28.

Packet Pg. 74

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

APPROVING CONTRACT FOR CONSTRUCTION, 2016 KANE COUNTY PAINT PAVEMENT MARKING PROGRAM, KANE COUNTY SECTION NO. 16-00000-04-GM



2016 KANE COUNTY PAINT PAVEMENT MARKING PROGRAM (hereinafter the “Project”)


PREFORM TRAFFIC OF ELK GROVE, ILLINOIS With a low bid of

$581,229.47 NOW, THEREFORE, BE IT RESOLVED, by the Kane County Board that the contract for the


BE IT FURTHER RESOLVED that there is hereby appropriated Five Hundred Eighty One

Thousand Two Hundred Twenty Nine and 47/100 Dollars ($581,229.47) from Local Option Fund #304, Line Item #52070 (Pavement Marking) to pay for the Project.



budget revision?



line item?




304.520.524.52070 Pavement Marking Yes Yes



Vote:

16-04 PaintPvtMrkng

Packet Pg. 75

Packet Pg. 76


Resolution No.

Approving Amendment No. 1 for the Phase II Engineering Services Agreement with Wills Burke Kelsey Associates, Inc. for Bliss Road Bridge over Blackberry Creek, Kane County Section No. 08-00058-02-BR



Budget Information:



Summary:

The project requires right-of-way acquisition that will require removal of approximately 220 trees

to accommodate the roadway widening and bridge replacement improvements. The original

biological clearance and approval completed during Phase I Preliminary Engineering did not

address the Northern Long Eared Bat (NLEB) as it was not listed as a threatened species at the

time. The biological clearance is required to be renewed. As part of that review process IDOT is

requiring that a site assessment be conducted to determine if the trees and bridge structure

scheduled for removal are suitable NLEB habitat.

The project is currently scheduled for a November 2016 letting. Because the project will not be

cleared for letting until the assessment has been completed, WBK anticipates starting and

completing the assessment in the spring of 2016. To keep this project on schedule we are

requesting local funds to complete this work.

Packet Pg. 77

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

APPROVING AMENDMENT NO. 1 FOR THE PHASE II ENGINEERING SERVICES AGREEMENT WITH WILLS BURKE KELSEY ASSOCIATES, INC. FOR BLISS ROAD

BRIDGE OVER BLACKBERRY CREEK, KANE COUNTY SECTION NO. 08-00058-02-BR

WHEREAS, pursuant to Resolution No. 14-156, the County of Kane appropriated Two Hundred Sixty Four Thousand Five and 73/100 Dollars ($264,005.73), (hereinafter the “appropriation”) and entered into a Phase II Engineering Services Agreement with Wills Burke Kelsey Associates, Ltd. for Phase II engineering services (hereinafter the “Agreement”) for the proposed improvement to the County Highway No. 78 (also known as Bliss Road) Bridge over Blackberry Creek (hereinafter the “Improvement”); and

WHEREAS, additional unforeseen engineering work is required to complete the Phase II engineering services for the Improvement; and

WHEREAS, in order to address the need for additional engineering services, the County desires to amend the Agreement, (a copy of which amendment is on file in the office of the Kane County Clerk), increasing the total cost of engineering services by an additional $5,637.27; and

WHEREAS, it is in the County’s best interest to extend the upper limit of the appropriation for the Agreement by an additional Five Thousand Six Hundred Thirty Seven Dollars and 27/100 Dollars ($5,637.27) from $264,005.73 to $269,643.00.

NOW, THEREFORE, BE IT RESOLVED, by the Kane County Board that the Chairman thereof is hereby authorized to execute an Amendment No. 1 to the Agreement with Wills Burke Kelsey Associates, Inc. for the Improvement increasing the total cost of engineering services therefor by an additional $5,637.27

BE IT FURTHER RESOLVED by the Kane County Board that there is hereby appropriated the sum of Five Thousand Six Hundred Thirty Seven Dollars and 27/100 Dollars ($5,637.27) for the Amendment to the Agreement from Transportation Sales Tax Fund #305, Line Item #50140 (Engineering) for a total appropriation for the Agreement not to exceed Two Hundred Sixty Nine Thousand Six Hundred Forty Three ($269,643.00).



budget revision?



line item?




305.520.527.50140 Engineering Yes Yes



Vote:

16-04 BlissBlckbryAmd1WBK

Packet Pg. 78


Resolution No.

Approving Disbursement of Township Bridge Program Funds (TBP) to Big Rock Township Road District for Hinckley Road over the West Branch of Big Rock Creek, Section No. 07-03011-01-BR



Budget Information:



Summary:

For several years, Big Rick Township has been working to rehabilitate the Hinckley Road over the West Branch of Big Rock Creek bridge. The work was completed in 2012. 80% was funded with Highway Bridge Program funds (HBP), a Federal Highway Administration (FHWA) program administered by the Illinois Department of Transportation (IDOT). The Township Bridge Program (TBP) is a State of Illinois funding program that provides up to 80% of the cost of a bridge rehabilitation or replacement project for eligible township road districts. For the 16 Township Road Districts within Kane County, the County administers the TBP funds on behalf of IDOT. Townships may use TBP funds as part of their local match for a HBP project. When using State TBP to match Federal HBP, a township road district pays 20% of 20%, or 4% with local funds. The Big Rock Township Highway Commissioner is requesting approximately $80,000 of TBP funds for Hinckley Road, which represents approximately 16% of the estimated project cost of $500,000. The County acts as administrator of these funds, wherein IDOT transfers these funds to the County, and the County transfers the funds to the Township. Staff requests authorization to disburse $80,000 of TBP funds, as available and received from the State, for this project.

Packet Pg. 79

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

APPROVING DISBURSEMENT OF TOWNSHIP BRIDGE PROGRAM FUNDS (TBP) TO BIG ROCK TOWNSHIP ROAD DISTRICT FOR HINCKLEY ROAD OVER THE WEST BRANCH

OF BIG ROCK CREEK, SECTION NO. 07-03011-01-BR

WHEREAS, the County Engineer through the Kane County Division of Transportation acts as administrator of the Kane County Township Bridge Program Funds (TBP); and

WHEREAS, Big Rock Township Road District has previously solicited and received sealed

bids for the work and/or construction described as:

BIG ROCK TOWNSHIP ROAD DISTRICT SECTION NO. 07-03011-01-BR HINCKLEY ROAD OVER WEST BRANCH OF BIG ROCK CREEK

(hereinafter the “Project”) WHEREAS, Project costs, in the amount of $80,000.00, are required to be paid from the

Township Bridge Fund (706). NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Township Bridge

Program Funds in the amount of $80,000.00 are hereby authorized for disbursement to the Big Rock Township Road District to partially fund the Project (Section No. 07-03011-01-BR).



Vote:

16-04 BigRockTwpTBP

Packet Pg. 80


Resolution No.

Approving Amendment No. 3 to the Intergovernmental Agreement between the Village of North Aurora and the County of Kane Regarding Jurisdictional Transfer and Access to Randall Road from Orchard Road to I-88 Bridge South Abutment



Budget Information:



Summary:

The Village of North Aurora is seeking approval for amended access points to Randall Road

between Orchard Road & I-88. This segment of Randall Road was formerly a County Highway,

but was jurisdictionally transferred to the Village of North Aurora in 2004. The past

intergovernmental agreement, which controls access along the corridor, remains in effect. The

following access modifications are sought by the Village:

1. Airport Road access (east side) - to be permanently closed and its right-of-way vacated

2. Right-in/right-out only access (west side) - 500 feet south of Dogwood Drive

3. Right-in/right-out only access (west side) - 975 feet north of Oak Street

4. Right-in/right-out only access (east side) - 528 feet north of Ice Cream Drive

Packet Pg. 81

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

APPROVING AMENDMENT NO. 3 TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF NORTH AURORA AND THE COUNTY OF KANE REGARDING

JURISDICTIONAL TRANSFER AND ACCESS TO RANDALL ROAD FROM ORCHARD ROAD TO I-88 BRIDGE SOUTH ABUTMENT

WHEREAS, the Illinois Constitution of 1970, Article VII, Section 10 and 5 ILCS 220/1 et seq. authorizes the County of Kane (County) and the Village of North Aurora (Village) to cooperate in the performance of their respective duties and responsibilities by contract and other agreements; and

WHEREAS, pursuant to Resolution No. 04-261, the Village and the County entered into an

agreement dated June 8, 2004 for access and improvements to Randall Road from Orchard Road to I-88 (hereinafter the “IGA”); and

WHEREAS, pursuant to Resolution No. 06-364, the Village and the County entered into a

First Amendment of the IGA (hereinafter the “First Amendment”) to eliminate the full access located approximately 2400 feet north of Oak Street and to address future landscaped median improvements; and

WHEREAS, pursuant to Resolution No. 11-287, the Village and the County entered into a

Second Amendment to the IGA (hereinafter the Second Amendment”) to allow for the permitting of a full access located approximately 2400 feet north of Oak Street subject to the Second Amendment and compliance with County permitting regulations; and

WHEREAS, at the request of the Village, the Village and the County again wish to enter into

a Third Amendment to the IGA (hereinafter the “Third Amendment”) (a copy of which is on file with the County Clerk's Office) to modify access to and from Randall Road; and

WHEREAS, the Third Amendment will facilitate the efficient movement of traffic and shall

provide for the safety of the motoring public. NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the Chairman thereof

is hereby authorized to execute the Third Amendment to the Intergovernmental Agreement with the Village of North Aurora for access and improvements to Randall Road.



Vote:

16-04 IGAw/NAuroraAmd.#3

Packet Pg. 82


Resolution No.

Approving Contract for Construction, Orchard Road Drainage System Modification, Kane County Section No. 13-00244-01-DR



Budget Information:



Summary:

On March 9, 2016, 3 bids were opened at the Kane County DOT office for the above mentioned project which will add a backflow preventer system to an existing 30” Storm sewer pipe system in order to better manage storm water events for areas near Lake Aurora located on the west side of Orchard Road south of the intersection of Orchard and Galena Roads. The low qualified bid of $169,210.00 by Fox Excavating, Inc. of Batavia, Illinois was 43.14% below the engineer’s estimate of $297,600.00 entirely locally funded.

Packet Pg. 83

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

APPROVING CONTRACT FOR CONSTRUCTION, ORCHARD ROAD DRAINAGE SYSTEM MODIFICATION, KANE COUNTY SECTION NO. 13-00244-01-DR


KANE COUNTY SECTION NO. 13-00244-01-DR

ORCHARD ROAD DRAINAGE SYSTEM MODIFICATION (hereinafter the “Project”)


FOX EXCAVATING INC. OF BATAVIA, ILLINOIS With a low bid of

$169,210.00 NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the contract for the


BE IT FURTHER RESOLVED that there is hereby appropriated One Hundred Sixty Nine

Thousand Two Hundred Ten Dollars ($169,210.00) from County Highway Fund #300, Line Item #73000 (Road Construction) to pay for the Project.



budget revision?



line item?




300.520.520.73000 Road Construction Yes Yes



Vote:

16-04 OrchrdRdDrnge

Packet Pg. 84


Resolution No.

Approving Appropriation for the Agreement with Union Pacific Railroad Company Associated with the Anderson Road Improvement, Kane County Section No. 01-00274-00-BR



Budget Information:



Summary:

A three-party agreement was previously executed by Kane County, Blackberry Township Road District and Union Pacific Railroad Company (UP RR) on July 10, 2012, in order to facilitate the construction of the Anderson Road Bridge over the Union Pacific Railroad. Among other items, a key component of the agreement was that Kane County agreed to reimburse UP RR for all of their costs incurred in the construction of the near bridge, such as contract plan review and flaggers provided during construction. In order to reimburse UP RR for these expenditures, estimated at $68,552.00, staff requests an appropriation request of the estimated amount plus a 10% contingency of $6,855.20, resulting in a total request of $75,407.20.

Packet Pg. 85

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

APPROVING APPROPRIATION FOR THE AGREEMENT WITH UNION PACIFIC RAILROAD COMPANY ASSOCIATED WITH THE ANDERSON ROAD IMPROVEMENT, KANE COUNTY

SECTION NO. 01-00274-00-BR

WHEREAS, pursuant to a three party agreement previously executed with Kane County, Blackberry Township Road District and Union Pacific Railroad Company (UPRR), (Resolution No. 12-236) the County of Kane agreed to reimburse UPRR for all costs incurred by the UPRR in regard to the County’s Anderson Road Improvement, (hereinafter the “Improvement”)

WHEREAS, the County’s Improvement reimbursement to the UPRR is now estimated to be

Sixty Eight Thousand Five Hundred Fifty Two Dollars ($68,552.00); and WHEREAS, the County deems it prudent to add, in addition to the estimated

reimbursement, a contingency of ten percent ($6,855.20), for a total estimated Improvement reimbursement of Seventy Five Thousand Four Hundred Seven and 20/100 Dollars ($75,407.20) to pay for the County’s reimbursement obligation to the UPRR for its costs incurred in association with the Improvement.

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that there is hereby

appropriated the sum of Seventy Five Thousand Four Hundred Seven Dollars and 20/100 ($75,407.20) from the Motor Fuel Tax Fund #302, Line Item #73000 (Road Construction) to pay for the County’s reimbursement to the UPRR for the Anderson Road project



budget revision?



line item?




302.520.522.73000 Road Construction Yes Yes



Vote:

16-04 AndrsnRdUPRRAppr

Packet Pg. 86


Resolution No.

Amending Resolution 16-86, Approving Acquisition of Highway Right of Way, Longmeadow Parkway Bridge Corridor, Kane County Section No. 94-00215-01-BR, Parcel No. 1LN0087 and 1LN0087PE

Committee Flow: Executive Committee, County Board Contact: Tom Rickert, 630.406.7305

Budget Information:



Summary:

An amending resolution is necessary as a portion of the 3.238 acre acquisition was recently approved by IDOT as a permanent easement and the changes also address a couple scrivener errors. The Longmeadow Parkway Bridge Corridor is a proposed four-lane Fox River Bridge crossing and four-lane minor arterial roadway approximately 5.6 miles in length, to address transportation needs in northern Kane County. Right of Way is required from Algonquin Meadows, LLC, an Illinois Limited Liability Company. Parcel 1LN0087 - 2.194 Acres Parcel 1LN0087PE - 1.044 Acres Algonquin Meadows, LLC an Illinois Limited Liability Company agreed to the appraised value of $64,450.00.

Packet Pg. 87

STATE OF ILLINOIS

COUNTY OF KANE

RESOLUTION NO.

AMENDING RESOLUTION 16-86, APPROVING ACQUISITION OF HIGHWAY RIGHT OF WAY, LONGMEADOW PARKWAY BRIDGE CORRIDOR, KANE COUNTY SECTION NO. 94-

00215-01-BR, PARCEL NO. 1LN0087 AND 1LN0087PE

WHEREAS, the County of Kane is authorized by law, pursuant to the Illinois Compiled Statutes, 605 ILCS 5/5-801 (2014), to acquire real property for highway purposes by negotiated purchase or eminent domain proceedings; and

WHEREAS, the County of Kane has developed right of way plans for the Longmeadow

Parkway Bridge Corridor, Kane County Sec. No. 94-00215-01-BR; and WHEREAS, Algonquin Meadows, L.L.C., the property owner of Longmeadow Parkway

Bridge Corridor Parcel No. 1LN0087 and 1LN0087PE, which are legally described in Exhibit “A” attached hereto (a copy of which is on file in the office of the Kane County Clerk), has offered to sell the property described as Parcel No. 1LN0087 and to grant a permanent easement upon the property described as Parcel No. 1LN0087PE to the County of Kane for the total amount of Sixty Four Thousand Four Hundred Fifty Dollars ($64,450.00).

NOW, THEREFORE, BE IT RESOLVED by the Kane County Board that the County Board Chairman of the County of Kane is authorized to accept on behalf of the County of Kane the offer of Algonquin Meadows, LLC, property owner of Longmeadow Parkway Bridge Corridor Parcel No. 1LN0087 and 1LN0087PE, to sell said property and permanent easement premises to the County of Kane for the total amount of Sixty Four Thousand Four Hundred Fifty Dollars ($64,450.00) to be paid from the Transportation Sales Tax Fund #305, Line Item #74010 (Highway Right-of-Way) and the Chairman of the Kane County Board is hereby authorized and directed to execute a contract and associated agreement(s) therefor.



budget revision?



line item?




305.520.527.74010 Highway Right-of-Way Yes Yes



Vote:

16-04 Amd16-86LMP87

Packet Pg. 88

C:\Users\dotlmp\Desktop\1LN0087-Rev_02232016.doc

EXHIBIT A Route: Longmeadow Parkway (Bolz Road)

over the Fox River Section: 094-00215-01-BR County: Kane Job No.: R-91-020-02 Parcel: 1LN0087 Station: 2071+27.75 to 2084+69.75 Owner: Algonquin Meadows, a Delaware

Limited Company Index No.: 03-05-300-008

That part of the Southwest Quarter of Section 5, Township 42 North, Range 8 East of the Third Principal Meridian, Kane County, Illinois, described as follows: Beginning at the Southeast corner of said Southwest Quarter; thence North 87 degrees 36 minutes 07 seconds West, along the South line of said Southwest Quarter, 1339.52 feet to the West line of the East half of said Southwest Quarter; thence North 00 degrees 01 minute 53 seconds East, along said West line, 60.05 feet to a line 60.00 feet northerly of (as measured normal to) and parallel with the South line of said Southwest Quarter; thence South 87 degrees 36 minutes 07 seconds East, along said parallel line, 578.74 feet; thence North 02 degrees 23 minutes 53 seconds East, 20.00 feet to a line 80.00 feet northerly of (as measured normal to) and parallel with the South line of said Southwest Quarter; thence South 87 degrees 36 minutes 07 seconds East, along said parallel line, 759.48 feet to the East line of said Southwest Quarter; thence South 00 degrees 18 minutes 41 seconds East, along said East line, 80.09 feet to the point of beginning. Said parcel contains 2.194 acres, more or less.

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C:\Users\dotlmp\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\80B4V4SZ\1LN0087PE-New_02232016.doc

Route: Longmeadow Parkway (Bolz Road) over the Fox River

Section: 094-00215-01-BR County: Kane Job No.: R-91-020-02 Parcel: 1LN0087PE Station: 2077+06.48 to 2084+65.97 Owner: Algonquin Meadows, a Delaware

Limited Company Index No.: 03-05-300-008

That part of the Southwest Quarter of Section 5, Township 42 North, Range 8 East of the Third Principal Meridian, Kane County, Illinois, described as follows: Commencing at the Southeast corner of said Southwest Quarter; thence North 87 degrees 36 minutes 07 seconds West, along the South line of said Southwest Quarter, 1339.52 feet to the West line of the East half of said Southwest Quarter; thence North 00 degrees 01 minute 53 seconds East, along said West line, 60.05 feet to a line 60.00 feet northerly of (as measured normal to) and parallel with the South line of said Southwest Quarter; thence South 87 degrees 36 minutes 07 seconds East, along said parallel line, 578.74 feet; thence North 02 degrees 23 minutes 53 seconds East, 20.00 feet to a line 80.00 feet northerly of (as measured normal to) and parallel with the South line of said Southwest Quarter for the point of beginning; thence North 02 degrees 23 minutes 53 seconds East, 60.00 feet to a line 140.00 feet northerly of (as measured normal to) and parallel with the South line of said Southwest Quarter; thence South 87 degrees 36 minutes 07 seconds East, along said parallel line, 756.64 feet to the East line of said Southwest Quarter; thence South 00 degrees 18 minutes 41 seconds East, along said East line, 60.07 feet to said line 80.00 feet northerly of (as measured normal to) and parallel with the South line of said Southwest Quarter; thence North 87 degrees 36 minutes 07 seconds West, along said parallel line, 759.48 feet to the point of beginning. Said parcel contains 1.044 acres, more or less.

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Documents

Agenda - Wednesday, April 6, 2016 - Kane County, Illinois · Authorizing Addendum with Tyler 3. Authorizing Contract for Mill Creek SSA Landscape Maintenance Service Agriculture