AGENDA - Shire of Upper Gascoyne · network. Once this is complete they will resume normal maintenance operations starting on the Landor Meekatharra road and then up to Mount Augustus

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AGENDA

21st February 2018

ORDINARY COUNCIL MEETING

Ordinary meeting Of Council to be held on Wednesday 21st February 2018

At the Council Chambers Gascoyne Junction, commencing at 8.30am

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DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Upper Gascoyne for any act, omission or statement or intimation occurring during Council Meeting. The Shire of Upper Gascoyne disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee Meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council Meeting does so at that person’s or legal entity’s own risk. The Shire of Upper Gascoyne warns that anyone who has any application or request with the Shire of Upper Gascoyne must obtain and should rely on

WRITTEN CONFIRMATION

of the outcome of the application or request of the decision made by the Shire of Upper Gascoyne. JOHN MCCLEARY, JP CHIEF EXECUTIVE OFFICER

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SHIRE OF UPPER GASCOYNE AGENDA FOR THE ORDINARY MEETING OF COUNCIL TO BE HELD IN THE COUNCIL CHAMBERS

GASCOYNE JUNCTION ON WEDNESDAY 21ST FEBRUARY 2018 AT 8.30am

1. DECLARATION OF OPENING / ANNOUNCEMENTS OF VISITORS

The President welcomed those present and declared the meeting open at _____am.

2. RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE (PREVIOUSLY APPROVED)

2.1 Councillors

Cr D Hammarquist, JP Councillor Shire President Cr J. Caunt Councillor Deputy Shire President Cr R.J Collins Councillor Cr G. Watters Councillor Cr A. McKeough Councillor Cr H. McTaggart Councillor Cr B. Walker Councillor

Staff John McCleary, JP Chief Executive Officer Jarrod Walker Works & Services Manager

Visitors Craig Poletti Eastman Poletti Sherwood Architects Josh Kirk Greenfields Technical Services Nigel Goode Greenfields Technical Services 2.2 Absentees Nil 2.3 Leave of Absence previously approved

Nil

3. APPLICATION FOR LEAVE OF ABSENCE

Nil

4. PUBLIC QUESTION TIME 4.1 Questions on Notice

Nil 4.2 Questions without Notice Nil

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5. DISCLOSURE OF INTEREST Nil 6. PETITIONS/DEPUTATIONS/PRESENTATIONS

Josh Kirk – WANDRRA Update Nigel Goode – WANDRRA Update

Craig Poletti – Pavilion precinct design. 7. ANNOUNCEMENTS BY THE PERSON PRESCIDING WITHOUT DISCUSSION Nil 8. MATTERS FOR WHICH THE MEETING MAY GO BEHIND CLOSED DOORS 9. CONFIRMATION OF MINUTES FROM PREVIOUS MEETINGS 9.1 Ordinary Meeting of Council held on 15th of December 2017. OFFICER RECOMMENDATION / COUNCIL RESOLUTION Resolution No. 01022018

MOVED: CR SECONDED: CR

That the Unconfirmed Minutes from the Ordinary Meeting of Council held on the 15th

December 2017 be confirmed as a true and correct record of proceedings.

CARRIED:

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10. REPORTS OF OFFICERS

10.1 CRC Report

CUSTOMERS ACCESSING 'GASCOYNE JUNCTION CRC SERVICES' – FEBRUARY 2018

SERVICE MTHLY

YTD from July 2017 SERVICE MTHLY

YTD from July 2017

Aust Gov Info/Roads 30 306 Training/Courses 0 0

Government Access Point 1 10 Hot Office Bookings 1

Department of Human Services (Centrelink) 14 65 Library 11 32

Department of Transport 4 31 Video Conference 0 1

Computer/Internet Access 4 14 Book Sales 6 45

Faxes 1 4 Photocopying/Printing/Scanning/Emailing 5 7

General Tourism Information 3 85 Laminating/Binding 0 3

Phonebook Purchases 0 0 CRC Merchandise Sales 14 124

Community Seminars 0 1 Community Events 6

Gassy Gossip yearly subscription 0 0 Gassy Gossip advertisement 1 3

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Christmas Party 2017

Our Shire Community Christmas Party was held on the 15 December 2017, which drew a large crowd, from

locals to visitors from surrounding areas. Lots of beautiful festive food was prepared for the occasion and

Santa Claus with his big sack of presents for the children.

Australia Day

On Friday 26 January an Australia Day event was held at the Junction Pub & Tourist Park, the event was

well attended with lots of food and drinks being served, also a few of the locals enjoyed a few friendly

games of darts.

Thank you to everyone who came along from the local community and surrounding areas and supported us

at this great event.

A big thank you to Mitch, John, Marcia and Omo for their kind donation of meat raffles and catering with

wonderful food and music, to keep the crowd rocking on into the evening. A great enjoyable day had by all.

Gascoyne in May

Gascoyne River Country Music Festival, is being held on 12 & 13 May this year, we have some great artists

in the Line Up for this year with country rock musician – Ray Ryder, The Pigram Brothers Duo just to name

a couple, Food vendors and caterers, also Kader Boot company has expressed an interest in coming to the

Junction to set up a stall to sell their wares.

Gassy Dash

2018 Kickstarters Gascoyne Dash 30th March - 1st April Easter Weekend, the Dash will run from

Carnarvon to Gascoyne Junction and return. The campsite is at Junction Race track which has all the

facilities for this event.

Tourist Info

Tourist numbers are down at present, to a couple throughout the week, mainly due to the weather factor,

but quite a few tourists have been ringing in, enquiring about the best time to come to our area, many from

the eastern states. So I think we are in for another great tourist season.

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10.2 Manager of Works and Services Report

General

The start to the New Year has been an extremely busy one for all of us. Lance and Nat have been carrying

on with completing paving on the new house in Hatch Street and getting on top of reticulation issues in staff

housing and buildings. The lads have conducted a full retic inspection on all buildings since and repairs are

ongoing. We have been pumping directly out of the river since the recent flow and will continue to do so

until the river levels drop again.

Dianne Kempton is still assisting with mowing lawns and gardening during this busy time. To add to the

workload, we experienced a mini cyclone that took out the pub playground shelter, water tanks, staff

housing fences and some roof sheets. Luckily insurance will cover these costs.

Materials for the Woodgamia fencing project have arrived, the Max Employment team will be erecting the

fence themselves. The materials for the north river fence are here and Bobby Pepper will erect the fence

this month while Junction Contracting install the grid on Killili Road.

Maintenance Graders

We welcome back Thomas Fletcher onto the maintenance grader, Thomas is swapping out with Dameon

Whitby just to change things up and give Dameon the opportunity to lead the construction crew. Thomas’

efforts on the construction are greatly appreciated and I am certain Dameon will do a great job. Eventually

we hope to have Warren Kempton doing the same in order to give us greater flexibility with our grader

operators.

January saw significant rain throughout the shire which has caused damage in some areas. We deployed

all three of our graders to deal with opening up works over nearly all of our northern and eastern road

network. Once this is complete they will resume normal maintenance operations starting on the Landor

Meekatharra road and then up to Mount Augustus including Woodlands, Mt Clere and Walburg roads.

They will then split and Warren will work from Landor towards Glenburgh, Thomas will continue to

Ullawarra road.

Construction Crew

Cobra Dairy Creek Rd- Again the rain event associated with ex tropical cyclone Joyce has altered our

construction programme. Michael Emin returned a couple of weeks earlier to begin carting gravel on the

Cobra Dairy Creek job so the team could begin re sheeting when returning from leave. Instead Michael

assisted in the opening up of roads following cyclone Joyce. We engaged a contractor’s road train side

tipper to assist Michael in carting of material and the team will fire up on Cobra dairy Creek road on the 12th

February. I anticipate that we will complete works there by the 21st February. Once the sheeting is

completed we will concentrate on signage on the first 60km of the Cobra dairy Creek road.

Beedary Floodway C3330- I am working to finalise costing and a timetable to begin the Beedary floodway

project on the 12th March. Together we have a total budget of $519,000 between our funding and Quadrio’s

flood damage money. We plan to raise and cement stabilise the existing 700m of road back up to natural

height and install edge walls and rock protection on the downstream of all three crossing points. At this

stage we will utilise our grader, side tipper and rollers and Quadrio will supply the dozer, loader, gravel and

water carts. I will get quotes for the installation of edge walls and rock protection. Once completed our next

and final construction work is on the Landor Mount Augustus road re sheeting approximately two-three

kilometres near Rutters Creek to expend an additional amount of funding we were successful in obtaining

late last year.

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Rutters Creek C3326- We have received three quotes for the installation of a concrete crossing at Rutters

Creek. A decision will be made this week as to who and when we will carry out works

Indigenous Access- we have received an additional $157,500 as result of applying for a Special Project

Roads Grant. This will be spent re sheeting approximately 3-4km of the Landor Mount Augustus road north

Rutters Creek. At this stage we will begin this project after we complete the Beedary Floodway.

Cobra Dairy Creek hill realignment C3325- We have finally been granted a clearing permit and

permission from the mining lease holder to realign and clear for gravel extraction. This project funding was

reallocated to re sheeting other sections of the same road this year. However now we can plan this project

in for the future.

WANDRAA

Quadrio and Lacy earthmoving were postponed from returning to work due to the road damage from

Cyclone Joyce. They have since returned to work on the 7th of February. At the time of writing discussions

were being held as to possibly altering the work programme for each contractor to accommodate the new

damage and additional WANDRAA claim being initiated.

New Claim- As you are aware we have initiated the process for a new flood damage claim to WANDRAA

for the recent damage sustained as a direct result of rainfall form ex tropical cyclone Joyce. The event has

been declared a Natural Disaster. We obtained quotes for the original damage assessment and

Greenfields were engaged to conduct a full pickup within a week of the event. All roads have been

assessed and a submission is being put together by Greenfields as we speak. Nearly all roads have been

opened up and MRWA have inspected some of the damage.

Figure 1; C’von Mullewa Road

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Figure 2; Landor Mount Augustus Rd

Figure 3; Coordewandy Crossing on the C'von Mullewa Road

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Equipment.

Pronto has done a great job working his way through the defect list on our machines over the Christmas

shutdown. All major work is completed with only some minor tasks to attend to. Full credit to Pronto for

bashing his way through such a big list this year.

Lance Hatch has also completed all planned works on the Westrac equipment.

In the wash up we have decided to stand down the Steiger tractor as we have deemed it too unsafe to

operate and not viable to repair to a standard fit for operation. As such we will have to finish the financial

year without the use of a grid roller where possible or factor in the hire of a tractor where required. A

replacement tractor will be sourced in the new financial year.

The new Grader has landed in Australia and Westrac Geraldton have begun commissioning it and are on

track to deliver at the beginning of March. Smith and Broughton will conduct an inspection and take

receivership of our existing grader once the new on has arrived.

10.3 CEO’s Report

Being our first meeting back for the year, I trust everyone had a very enjoyable festive season. Personally I

must say that my break was busy getting the Brunswick House ready for sale and dealing with some of my

children’s issues.

As you are all aware we received significant rain in early January from cyclone Joyce. This event was

declared a natural disaster by the State Government, as such the WANDRRA provisions apply. We

engaged Greenfields to undertake a pick-up of the damage. This work has now been completed, we are

waiting for a detailed cost estimation so we can present this to Main Roads for their consideration.

I have received an email from the CRBA advising that Mr Bill Currans has resigned his position as the

Executive Officer effective the 28th of February 2018. It is understood that the CRBA will be advertising for a

replacement officer.

On the 31st of January 2018 I attended a recruitment meeting for the vacant Community Emergency

Services Manager in Carnarvon where I was joined by the CEO’s for the Shires of Shark Bay and

Carnarvon. The applicants were all of a high standard, in this case we were unanimous in selecting Mr

Mathew Holland. Mathew is from Cowaramup and has a young family, Mathew will commence duties in the

next six weeks.

On the 12th of February 2018 I accompanied Councillor Caunt and John King (Talis) to attend a meeting

with the Ashburton Shire in Paraburdoo. The meeting was to inform the Shire of Ashburton about the

current status of the Mount Augustus to Paraburdoo realignment project and seek their formal support.

Anecdotally, I got the impression that the presentation was very well received by all those in attendance.

On the 26th of January 2018 the Shire and the Junction Tourist Park held an Australia Day function, from all

accounts the food was very well received by approximately 30 – 40 people in attendance.

It is with regret that we have received two resignations since our last meeting. Firstly Kim has resigned and

returned to Brunswick, for the short term, to assist with getting our house ready to sell and to help our

daughter whilst she is indisposed. I have decided not to look for a replacement for her position, I think that

with the current staffing arrangements we can provide the service required. Secondly, Lance Root has

resigned. Lance has indicated that due to the travel and the fact he has a young family that it was

becoming too difficult. I am convinced that this position is adding value to the Shire and will look to

reappoint as soon as we can find the right person.

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The new memorial has been ordered and we are focusing on having it installed prior to ANZAC Day. I am

just waiting to see our landscape architects and establish the best location for this structure given the

overall Pavilion Precinct.

Status of Grants

I am pleased to be able to advise that the Shire has received a grant from the Lotteries Commission to

erect a shade sail for the Community Court Yard for the Arts & Craft / Gymnasium / Accommodation

structures located in the Pavilion Precinct.

Submitted Close Date Project Grant Provider Grant

Amount Project

Cost Result

18/04/2017 02/10/2017 War Memorial Community Spaces - Outdoors

Lotterywest $25,000 $50,000 Successful

18/04/2017 Open War Memorial Community Commemorative Grant

Department of Veterans Affairs

$4,000 $50,000 Successful

15/05/2017 15/05/2017 Bridge/ Culvert for Ullawarra Road

Bridge renewal programme

Department of infrastructure and regional development

$5,000,000 $10,688,744 Unsuccessful

14/08/2017 17/08/2017

Widen a section of the Landor Mt Augustus road, inclusive of Realigning a crest & curve to improve sight distance

Blackspot Main Roads $112,000 $165,000 Withdrew

09/08/2017 22/09/2017 Mount Augustus / Woodlands Road

Commodity Route / Supplementary Fund

Main Roads $250,000 $382,960 Successful

11/08/2017 31/08/2017 Re-surface Tennis Court

CSRFF Dept of Sport & Rec

$13,689.50 $27,379.00 Successful

16/09/2017 Open Shade over the Arts and Craft Buildings

Community Spaces – Buildings & Fit Out

Lotterywest $20,000 $30,000 Successful

Closed Mesquite Program

Mesquite NRM $50,000 $50,000 Successful

OFFICER RECOMMENDATION / COUNCIL RESOLUTION - 02022018

MOVED: CR SECONDED: CR That Council receive the CRC Report, Manager of Works and Chief Executive Officers Reports. CARRIED:

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10.4 ACCOUNTS & STATEMENTS OF ACCOUNTS

APPLICANT: Shire of Upper Gascoyne

DISCLOSURE OF INTEREST:

None

AUTHOR: Peter Hutchinson – Manager Financial Services

DATE: 14 February 2018

Matters for Consideration:

To receive the List of Accounts Due & Submitted to Ordinary Council Meeting on Wednesday the

21st of February 2018 as attached – see Appendix 1

Comments:

The list of accounts is for the months of December 2017 & January 2018

Background:

The local government under its delegated authority to the CEO to make payments from the municipal and trust funds is required to prepare a list of accounts each month showing each account paid and presented to Council at the next ordinary Council meeting. The list of accounts prepared and presented to Council must form part of the minutes of that meeting.

Statutory Environment:

Local Government (Financial Management Regulations) 1996

13. Payments from municipal fund or trust fund by CEO, CEO’s duties as to etc.

(1) If the local government has delegated to the CEO the exercise of its power to make payments from the municipal fund or the trust fund, a list of accounts paid by the CEO is to be prepared each month showing for each account paid since the last such list was prepared —

(a) the payee’s name; and

(b) the amount of the payment; and

(c) the date of the payment; and

(d) sufficient information to identify the transaction.

(2) A list of accounts for approval to be paid is to be prepared each month showing —

(a) for each account which requires council authorisation in that month —

(i) the payee’s name; and

(ii) the amount of the payment; and

(iii) sufficient information to identify the transaction; and

(b) the date of the meeting of the council to which the list is to be presented.

(3) A list prepared under sub regulation (1) or (2) is to be —

(a) presented to the council at the next ordinary meeting of the council after the list is prepared; and

(b) recorded in the minutes of that meeting.

Policy Implications:

Nil

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Financial Implications:

2017/18 Budget

Strategic Implications:

Civic Leadership – To responsibly manage Council’s financial resources to ensure optimum value for money and sustainable asset management.

Consultation:

Nil

Officer’s Recommendation:

Voting requirement: Simple Majority

That Council endorse the payments for the period 1st of December 2017 to the 31st of December 2017 and the 1st of January 2018 to the 31st of January 2018 as listed, which have been made in accordance with delegated authority per LGA 1995 S5.42. Municipal Fund Bank EFTs (8610-8793) $3,241,576.07 Credit Card Payments $4,031.50 Payroll $202,201.25 BPAY/Direct Debit $33,929.41 Total $3,481,738.23

Council Decision:03022018

MOVED: CR SECONDED: CR CARRIED:

10.5 FINANCIAL STATEMENT



None

AUTHOR: Peter Hutchinson – Manager of Financial Services


Matters for consideration:

The Statement of Financial Activity for the period ended 31st of December 2017 and the 31st of January 2018, include the following reports:

Statement of Financial Activity

Significant Accounting Policies

Graphical Representation – Source Statement of Financial Activity

Net Current Funding Position

Cash and Investments

Major Variances

Budget Amendments

Receivables

Grants and Contributions

Cash Backed Reserve

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Capital Disposals and Acquisitions

Trust Fund

see Appendix 2

Comments:

The Statement of Financial Activity is for the month of December 2017 and January 2018.

Background:

Under the Local Government (Financial Management Regulations 1996), a monthly Statement of Financial Activity must be submitted to an Ordinary Council meeting within 2 months after the end of the month to which the statement relates. The statement of financial activity is a complex document but presents a complete overview of the financial position of the local government at the end of each month. The Statement of Financial Activity for each month must be adopted by Council and form part of the minutes.


Local Government Act 1995 – Section 6.4 Local Government (Financial Management Regulations) 1996 – Sub-regulation 34.


Nil


Nil


Civic Leadership – To responsibly manage Council’s financial resources to ensure optimum value for money and sustainable asset management.

Consultation:

Nil



That Council receive the Financial Statements, prepared in accordance with the Local Government (Financial Management) Regulations, for the period ended the 31st of December 2017 and the 31st of January 2018

Council Decision: 04022018

MOVED: CR SECONDED: CARRIED:

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10.6 CHANGE OF VENUE FOR MARCH 2108 COUNCIL MEETING



Nil

AUTHOR: Margaret Rowe – Administration Manager

DATE: 1st February 2018


Change of Meeting Venue for March Council Meeting

Background:

Normally all Council Meetings are held in the Shire Council Chambers, 4 Scott Street, Gascoyne Junction, commencing at 8.30 am.

Comments:

Due to the fact that the Councillors, the CEO and the Manager of Works will be conducting road inspections out in the field around 28th March 2018 and will be in the vicinity of Mount Augustus it would be preferable to hold the March Council Meeting at Mount Augustus Station.

In accordance with Regulation 12 (2) of the Local Government (Administration) Regulations 1996, notice will be given of this change of venue.


Local Government (Administration) Regulations 1996 12(2)


Nil


Nil


Nil

Consultation:

Shire President



That Council: 1. Change of venue for the March 2018 Council Meeting from the Gascoyne Junction Council Chambers to Mount Augustus Station; and 2. Instruct the CEO to undertake the required advertising.

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Council Decision 05022108

MOVED: SECONDED: CARRIED:

10.7 DECISION CRITERIA – 2018 WANDRRA ROAD REPAIR CONTRACTORS



Nil

AUTHOR: John McCleary – Chief Executive Officer



To determine the decision making criteria for assessing tenders to carry out the WANDRRA works.

Background:

Due to recent storm related events in January 2018 the Shire of Upper Gascoyne was included as a Local Government that was severely impacted by these events and the provisions of WANDRRA have been made available to the Shire. The Shire will submit to Main Roads a detailed list of damaged roads / assets and the cost associated with the repair of such.

Comments:

Once Main Roads approves the required works the next phase of getting the works commenced is to go to Public Tender. As a Council our first order of business is to establish the decision making criteria that will be used to assess the tenders that are provided.

Depending on the amount of the claim, the Shire may require the services of two contractors to carry out the work in a timely manner.

It is proposed that the Shire will advertise the tenders for a minimum period of 14 days, reg 15(1) of the Functions and General Regulations. At this time either Jarrod or myself will travel to Geraldton and open the tenders, as required by reg 16(3)(a) of the Functions and General Regulations.


Local Government Act 1995 Local Government (Functions & General) Regulations 1996 Reg 14 (2a) If a local government — (a) is required to invite a tender; or (b) not being required to invite a tender, decides to invite a tender, the local government must, before tenders are publicly invited, determine in writing the criteria for deciding which tender should be accepted.

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Purchasing Policy


Nil


Nil

Consultation:

Nil



That Council endorse the following decision making criteria when assessing tenders for the 2018 WANDRRA work:

25% Tender Price;

15% Quality and Completeness of plant / equipment;

10% Demonstrated Remote Area Construction Experience;

10% Demonstrated Local Knowledge of sourcing appropriate materials;

20% Percentage Local Content of Plant/Equipment (inclusive of operators) and Resources;

10% Capacity to complete contract works; and

10% Provisions for mechanical support



10.8 UNBUDGETED EXPENDITURE FROM THE MUNICIPAL ACCOUNT



Nil




To inform Council that non-budged expenditure from the Municipal Account had occurred as authorised prior by the Shire President due to severe and dangerous damage to the Shire’s Road Network.

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Background:

In January 2018 the Shire received significant rainfall over a very short time frame that led to significant damage to our road network and forced the Shire to close roads as they were both impassable and dangerous. This rainfall event was on the back of cyclone and was extensive in nature effecting a number of Local Government entities. It was evident from an inspection carried out by the Manager of Works and Services that the level of damage was well in excess of what we as a Local Government could afford to remediate.

Comments:

It was my opinion that this event would be declared a natural disaster by the Office of Emergency Management (OEM). For this to occur to the OEM required that we provide an estimate of the damage. Given this requirement and the dangerous condition of our roads it was decided that the most effective way of providing this information was to engage a consultant to inspect all of roads within the Shire and do a pick-up of the damage, with pictorial evidence, and then estimate the cost of the remedial works. This work has been carried out and we will be a position to supply the required information to the Main Roads within the next week.

Previous experience has shown that there is a considerable time lag between the damage and securing the required approvals prior to commencing any works to make the roads safe. This time frame is further exasperated given the requirement to go to tender.

Unfortunately in events such as this there is no capacity to make budgetary allowances prior to the event. This creates as situation that any monies spent are effectively unauthorised expenditure which is not permitted under the Local Government Act except in an emergency where the Shire President has authorised in advance such expenditure. This approval was given by the Shire President on the 22nd of January 2018, subsequent to the approval a Purchase Order was issued to Greenfields Technical Services to commence the pick-up.

On the 18th of January 2018 the Commonwealth accepted the rainfall from cyclone Joyce was a declarable event and on the 23rd of January the Shire of Upper Gascoyne were notified by the OEM that WANDRRA was applicable to our Shire.


section 6.8(1)(c) of the LG Act and Regulation 11(2)(a) of the LG (Functions & General) Regulations. 6.8 . Expenditure from municipal fund not included in annual budget (1) A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure — (a) is incurred in a financial year before the adoption of the annual budget by the local government; or (b) is authorised in advance by resolution*; or (c) is authorised in advance by the mayor or president in an emergency. * Absolute majority required. (1a) In subsection (1) — additional purpose means a purpose for which no expenditure estimate is included in the local government’s annual budget. (2) Where expenditure has been incurred by a local government — (a) pursuant to subsection (1)(a), it is to be included in the annual budget for that financial year; and

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(b) pursuant to subsection (1)(c), it is to be reported to the next ordinary meeting of the council.


Nil


Nil


Nil

Consultation:

Department of Local Government and Communities


Voting requirement: Absolute Majority

That Council are advised that the CEO after approval from the Shire President expended $22,500 to engage a consultant to carry out an inspection of the flood damaged roads and provide pictorial evidence along with a detailed costing to reinstate the damaged roads.



10.9 PARABURDOO – MOUNT AUGUSTUS ROAD REALIGNMENT PROJECT



Nil


DATE: 14/02/2018


Shire representatives met with the Council and staff of the Shire of Ashburton on 13 February 2018 regarding the Mount Augustus to Paraburdoo Road Project. This report has been prepared to brief the Council on the outcome of the meeting and to seek Council approval to formally request support for, and future involvement in, the project from the Shire of Ashburton.

Background:

In 2016 the Shire received a grant of $300,000 from Royalties for Regions to undertake preliminary works for the proposed road between Mount Augustus and Paraburdoo The Council appointed

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Talis Consultants Pty Ltd to progress the development of the project, starting with an initial concept design of the alignment using available aerial and spatial data. This work highlighted risks that could threaten the viability of the project associated with road geometry on some sections south of Ashburton Downs to Meekatharra Road and within the Shire of Upper Gascoyne. As a consequence the decision was made to focus initial investigations on the southern section of the road to prove its viability prior to investigating the northern section and commencing stakeholder consultation.

Preliminary horizontal and vertical designs have been completed of the southern section and selective on-site inspections made to confirm the engineering feasibility of this section of the alignment. Attention is now focusing on the section north of Ashburton Downs to Meekatharra Road within the Shire of Ashburton.

Key issues to be addressed with the northern section include the location of major creek and river crossings, potential impacts on pastoral infrastructure and operations as well as access through the Rio Tinto mine tenements at Paraburdoo. These tasks will involve consultation with key project stakeholders. A consultation strategy is to be developed and when engineering viability is proven, cost estimates will be prepared.

To be shovel ready, the engineering feasibility needs to be completed and the detailed engineering design and costings finalised. Additionally; heritage, environmental and land access approvals as well as ongoing stakeholder engagement is required.

Comments:

A presentation to the Shire of Ashburton Council and staff on 13 February 2018 was made by:

Cr Jim Caunt, Deputy Shire President – Shire of Upper Gascoyne;

John McCleary, CEO - Shire of Upper Gascoyne; and

John King, Talis Consultants.

The Mount Augustus to Paraburdoo Road Project was well received with strong support expressed by Councillors. The Council suggested that a formal request for support and future involvement from the Shire of Ashburton be submitted by the Shire of Upper Gascoyne. This would enable the Council to formally express its support and to enable its representatives to participate in future stakeholder consultation and other aspects of the project. A partnership between the Shire of Upper Gascoyne and the Shire of Ashburton is essential for the success of the project, particularly in obtaining project funding from the State and Federal governments.

Furthermore, a comprehensive consultation strategy is being developed for joint implementation by the two Shires which targets stakeholders including:

Pastoralists

Rio Tinto

Traditional land owners

Main Roads WA


Nil


Nil


Nil

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Nil

Consultation:

Consultation has occurred with the Council and staff of the Shire of Ashburton on this matter. .



That Council authorises the Chief Executive Officer to prepare a formal request to the Shire of Ashburton for its support and future involvement in the Mount Augustus to Paraburdoo Road Project.



10.10 POLICY MANUAL ADDITION – ALCOHOL AND OTHER DRUGS



Nil




Council to adopt Fitness for Work Policy (Drugs, Alcohol and Impairment).

Background:

The Shire of Upper Gascoyne is committed to meeting its obligations in accordance with the Occupational Safety & Health Act 1984 and accepts responsibility for providing a safe working environment in which the employee is not exposed to hazards.

Comments:

The purpose of this policy is to ensure a safe workplace free from the effects of drugs and alcohol and is directed towards the welfare of the individual and the safety and health of other people in the workplace. Although disciplinary action may be necessary, the focus is on preventative measures such as utilising the Employee Assistance Program, counselling options and information sessions. A range of factors, both at the workplace and in peoples personal lives, impact on the ability to work safely. The use of alcohol and/or other drugs may only be one of them.

The focus at the workplace will be on occupational safety and health management rather than more general concerns about personal health. It will not be assumed that any observed impairment

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is caused by alcohol and/or other drug use. Other impairment factors may include fatigue, medical conditions, chemicals, heat, noise and symptoms of work-related stress.

Workers must take reasonable care of their own safety and health and not endanger the safety and health of others at the workplace and all employees should present themselves’ for work and remain, while at work, capable of performing their work duties safely.


Occupational Safety and Health Act 1984 Occupational Safety and Health Regulations 1996 AS 4760:2006: Procedures for specimen collection and the detection and quantitation of drugs of abuse in oral fluid. AS/NZS 4308:2008: Procedures for specimen collection and the detection and quantitation of drugs of abuse in urine.


Nil


Future Budget Allocations


Nil

Consultation:

Shire Staff



That Council adopt the draft Alcohol and Other Drug Policy as presented in Appendix 3 of the

agenda.



11. MATTERS BEHIND CLOSED DOORS 11.1 Appointment of Project Engineer for the 2018 WANDRRA works

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12. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN Nil

13. URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECSION

14. ELECTED MEMBERS REPORTS

14.1 Councillor Hammarquist

14.2 Councillor G. Watters

14.3 Councillor J. Caunt

14.4 Councillor R.J. Collins

14.5 Councillor A. McKeough

14.6 Councillor B. Walker

14.7 Councillor H. McTaggart

15. STATUS OF COUNCIL RESOLUTIONS

16. MEETING CLOSURE

The President thanked those present for attending the meeting and declared the meeting closed at ___pm.

Resolution No

Subject Status Open / Close

Responsible Officer

Documents

AGENDA - Shire of Upper Gascoyne · network. Once this is complete they will resume normal maintenance operations starting on the Landor Meekatharra road and then up to Mount Augustus