AGENDA PACKETFUND PROFESSIONAL RFQ PROCESS – YEAR 2 Mr. Forlenza reminded the Committee that pursuant to the Fund’s Fund Professional Performance Review Policy , in Year 2, the

AGENDA PACKET

Monday, June 24, 2019 at 5:00 PM

Gloucester County Library 389 Wolfert Station Road

Mullica Hill, NJ WWW.TRICOJIF.ORG

GLOUCESTER, SALEM, CUMBERLAND COUNTIES MUNICIPAL JOINT INSURANCE FUND (TRICOJIF)

Gloucester County Library 389 Wolfert Station Rd

Mullica Hill, NJ June 24, 2019 – 5:00 PM

AGENDA

I. Meeting called to order by Chairman

II. Flag Salute

III. Statement of Compliance with Open Public Meetings Act A. Notice of this meeting was given by:

1. Sending sufficient notice herewith to the South Jersey News, Mullica Hill, New Jersey and the Courier Post, Cherry Hill, NJ

2. Filing advance written notice of this meeting with the Clerks/ Administrators of all member municipalities of the TRICOJIF; and

3. Posting notice on the public bulletin boards of all member municipalities of the TRICOJIF.

IV. Roll Call A. Fund Commissioners B. Fund Professionals C. Risk Management Consultants D. Move up Alternates (if necessary) – Motion – All in Favor

V. Approval of Minutes A. Motion to adopt the May 20, 2019 – Executive Claims Committee Meeting Minutes – Motion – All in Favor………………………………………….….…….Pages 1-4

B. Motion to adopt the May 20, 2019 - Executive Committee Meeting Minutes – Motion – All in Favor…………………………………………………….………...Pages 5-18 C. Motion to adopt the May 20, 2019 – Executive Claims Committee Meeting Closed Session Minutes – Motion – All in Favor

The Closed Session Minutes shall not be released to the public until the reason(s) for their remaining closed is no longer applicable and the Fund Solicitor has an opportunity to review them.

VI. Executive Claims Committee Meeting Report – June 24, 2019…..………..……...……Verbal

VII. Executive Director’s Report……………………………….……….…..….....…….….. Pages 19-51 A. Lost Time Accident Frequency………………………………………………...….Pages 22-23 B. Certificates of Insurance…………………………………………………….……..Pages 24-30 C. Financial Fast Track Report………………………………….………......…..……Page 31 D. Regulatory Filing Checklists………………………………....…………..………..Pages 32-33

E. 2018 Safety Incentive Program Awards…………………………………….……..Page 34 F. 2019 Optional Safety Budget……………….……...……….……………..….……Page 35 G. 2019 Wellness Incentive……………………………………...……………...…….Page 36

H. EPL/Cyber Risk Management Budget………………………………........………..Page 37 I. EPL Compliance Status …….….……..………...……………………….....…....…Page 38

J. MEL Cyber Risk Management Plan Compliance Status…………….……....….…Page 39 K. Statutory Bond Status……………………………………….………..….…..…….Pages 40-41 L. Skateboard Park Approval Status…………………….……………...……..…..... ..Page 42

M. Capehart & Scatchard Updates…………………………………..………...………Pages 43-51 N. Employee Cyber Hygiene Training - MediaPro O. Member Visitation Program P. Renewal Resolutions & Agreements Q. Website R. New Member Activity

June 24, 2019 Page 2 VIII. Solicitor’s Report

A. Closed Cases………………………………………………………………………Pages 52-54 B. MEL Helpline and Contact List…………………………………………………..Pages 55-56

IX. Safety Director’s Report A. Activity Report……………………………………………….……………..….….Pages 57-61 B. Police One Training………………………………………………………………..Update C. Bulletin: Hurricane Preparedness………………………………………….……..Pages 62-63

X. Claims Administrator’s Report A. Lessons Learned from Losses ………………………………………….…......…...Page 64 B. Emergency Reporting Procedures………………………………………………….Pages 65-66

XI. Wellness Director Report A. Monthly Activity Report……………………………...………….………....………Pages 67-68 B. Corner Connection ……………………………………......…...……..........………..Pages 69-74 C. Get Walking…………………………………………………………….…………..Page 75 D. Shout Out! Vineland……………………………………………………………….Page 76

XII. Managed Care Report A. Summary Report …………………………………………..….….……….........….Page 77 B. Average Number of Days to Report a Claim……………….……...…….….....…..Page 78 C. Transitional Duty Reports…………………………………….……………………Pages 79-80 D. PPO Savings & Penetration Reports ………………………..…….….........…... ....Pages 81-82 E. Paid Provider by Specialty…………………………………..….....………............Page 83 F. Top 5 Provider by Specialty…………………………………....……...…..…........Page 84 G. Nurse Case Management Report…………………..………..……..……..…….….Page 85

XIII. Technology Risk Services A. Report …………………………………………………………………….…….….Pages 86-89 B. Pivot Point Newsletter……………………………………………….……………..Page 90

XIV. Treasurer’s Report as of May 31, 2019…………………………….…….……………....Pages 91-141 A. Fund Status B. Investment Portfolio Report C. Loss Run Payment Register D. Disbursements E. June Bill List ………………………………………………….……............….......Page 142 F. Motion to approve the Payments Register & Bill Lists – Motion – Roll Call

XIV. Committee Reports A. EPL/POL Claims Review Committee Meeting – May 20, 2019…………………..Pages 143-148 B. Finance Committee Meeting Minutes – May 30, 2019………………………….…Handout

1. Resolution 2019-_____ Accepting the Annual Audit Report for the Period Ending December 31, 2018 – Motion – Roll Call…………………………………..Pages 149-150

2. Resolution 2019 - _____ Authorizing an Interfund Transfer from the 2018 Deductible Account to the 2018 Property Account – Motion – Roll Call………………Page 151

C. Safety Committee Meeting Minutes – May 30, 2019……………………….…….Pages 152-176 XV. MEL/RCF/EJIF Reports

A. MEL Report – June 5, 2019…………………………………………………..……..Pages 177-179 B. RCF Report – June 5, 2019………………………………………………….………Pages 180-182 C. EJIF Report – June 5, 2019………………………………………………………….Page 183

June 24, 2019 Page 3 XVI. Miscellaneous Business

The next meeting will be held on Monday, July 22, 2019 @ 5:00 PM at the Gloucester County Library, Mullica Hill

XVII. Public Comment A. Motion to Open Meeting to Public Comment – Motion - All in Favor B. Motion to Close Meeting to Public Comment – Motion – All in Favor

XVIII. Closed Session – Resolution 2019- ___________A request shall be made to go into Closed Session to discuss matters affecting the protection of safety and property of the public and to discuss pending or anticipated litigation and/or contract negotiations -Motion - All in Favor A. Special Executive Committee Meeting Report

1. Report on Claims over $10,000 (PARs) reviewed B. Professionals’ Reports

1. Claims Administrator’s Report 2. Executive Director’s Report 3. Safety Director’s Report 4. Solicitor’s Report

C. Reopen Public Portion of Meeting (if necessary) – Motion – All in Favor

XIX. Approval of Claims Payments - Motion – Roll Call

XX. Authorization to Abandon Subrogation (if necessary) - Motion – Roll Call

XXI. Motion to Adjourn Meeting Motion – All in Favor

GLOUCESTER, SALEM, CUMBERLAND COUNTIES MUNICIPAL JOINT INSURANCE FUND

Gloucester County Library

389 Wolbert Station Rd Mullica Hill, NJ

May 20, 2019 – 3:30 PM

EXECUTIVE CLAIMS MEETING MINUTES

The Executive Claims Committee Meeting of the Gloucester, Salem, and Cumberland Counties Municipal Joint Insurance Fund (TRICO JIF) was held at the Gloucester County Library, Mullica Hill Branch, 389 Wolfert Station Road, Mullica Hill, NJ on May 20, 2019 at 3:30 PM, prevailing time. Chair Law, City of Woodbury, presiding STATEMENT OF COMPLIANCE WITH THE OPEN PUBLIC MEETING ACT

Notice of this meeting was given by: (1) sending sufficient notice herewith to South Jersey News, of Mullica Hill and the Courier Post, Cherry Hill, NJ; (2) filing advance written notice of this meeting with the Clerks/Administrators of all member municipalities of the TRICO Municipal Joint Insurance Fund, and (3) posting notice on the public bulletin boards of all member municipalities of the TRICO Municipal Joint Insurance Fund.

Those in attendance were: Bob Law, Fund Chair,Woodbury City Karen Sweeney, Wenonah Borough Sue Miller, Clayton Borough John Washington, Penns Grove Borough Carl Bagby, Borough of Swedesboro

Bob Diaz, South Harrison Also present were:

Kris Kristie, Sr. Account Rep, AJGRMS Paul A. Forlenza, MGA, Executive Director, AJGRMS Paul Miola, Deputy Executive Director, AJGRMS David DeWeese, The DeWeese Law Firm, P.C. Rob Garish, J.A. Montgomery Chris Roselli, Qual-Lynx Steve McNamara, Qual-Care Debby Schiffer, Wellness Director

Those unable to attend:

Doris Hall, Logan Township Mike Razze, Fund Secretary, Pitman Borough

CLOSED SESSION PORTION OF MEETING

Chair Law entertained a motion to move to Executive Session to review the Payment Authorization Requests that will be voted on in Open Session during the Executive Committee Meeting being held on May 20, 2019 at 5:00 PM.

TRICO JIF Executive Claims Meeting Minutes May 20, 2019 Page 2 Motion by Ms. Sweeney seconded by Ms. Miller, to move to Executive Closed Session. All in favor. Motion carried

REOPEN PUBLIC PORTION OF THE MEETING

Chair Law entertained a motion to reopen the public portion of the meeting.

Motion by Ms. Miller, seconded by Ms. Sweeny, to reopen the public portion of the meeting. All in favor. Motion carried.

RECOMMENDATION OF APPROVAL OF CLAIMS PAYMENTS

The Executive Claims Committee recommends approval of the PARs at the Executive Committee Meeting as presented in their entirety during the Closed Session portion of the Executive Claims Meeting.

The Committee reviewed sixteen (16) claims. Of the claims reviewed, there were eight (8) Workers’ Compensation, one (1) General Liability, and seven (7) Property PARs recommended for approval of settlement or continuing defense.

There were three (3) claim(s) reviewed for abandonment of subrogation attempts.

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Chair Law asked if there were any questions at this time. No questions were entertained.

SOLICITOR’S REPORT FOR OPEN SESSION:

Closed Cases

Mr. DeWeese noted that there were four (4) cases closed since the April 2019 meeting, all with no payments made to the claimants:

Mitchell v. Township of Deptford Austin v. Township of Monroe

Garraway v. Township of Woolwich Mannan v. Township of Woolwich

MANAGED CARE REPORT

Lost Time v. Medical Only Cases Mr. McNamara presented the TRICO JIF Lost Time v. Medical Only Cases (Intake Report).

April YTD Lost Time 1 21

Medical Only 21 105

Report Only 16 59

New Claims Reported 38 185

Report Only % of Total 42.1% 31.9%

Medical Only/Lost Time Ratio 95:05 83:17

Average Days to Report 2.0 4.4

TRICO JIF Executive Claims Meeting Minutes May 20, 2019 Page 3

Transitional Duty Report

Mr. McNamara presented the Transitional Duty Report.

Transitional Duty Summary Report YTD Transitional Duty Days Available 1,781 Transitional Duty Days Worked 1,348 % of Transitional Duty Days Worked 75.7% Transitional Duty Days Not Accommodated 433 % of Transitional Duty Days Not Accommodated 24.3%

Mr. McNamara noted he had also included a Transitional Duty Report by Occupation to indicate where the claims originated.

PPO Penetration Report:

Mr. McNamara presented the PPO Penetration Report

PPO Penetration Rate April Bill Count 225 Original Provider Charges $346,655 Re-priced Bill Amount $131,146 Savings $215,509 % of Savings 62.2% PPO Penetration Rate Bill Count Percentage 95.1% PPO Penetration Rate Provider Charge Percentage 95.8% EPO Penetration Rate Bill Count Percentage 96.3% EPO Penetration Rate Provider Charge Percentage 97.3%

Mr. McNamara asked if there were any questions. No questions were entertained.

QUAL-LYNX REPORT

Adjuster File Counts Mr. Roselli reported that the Adjuster File Count report for the month of April 2019 is included in the agenda packet. Mr. Roselli noted an Assistant Supervisor position remains open in the Liability unit under Ms. Mooney, and the position for a medial only adjuster has been filled in Ms. Langsdorf’s Workers Compensation Unit. FUND PROFESSIONAL RFQ PROCESS – YEAR 2 Mr. Forlenza reminded the Committee that pursuant to the Fund’s Fund Professional Performance Review Policy, in Year 2, the following professionals that fall under the jurisdiction of this Committee are to undergo the RFQ process; Fund Solicitor, Subrogation Attorney, and Claims Administrator. He also reminded the Committee that at the April Executive Committee Meeting there was a Motion approved to authorize his office to prepare, advertise, and receive the RFQ’s for these positions. Mr. Forlenza stated he has been working on these, and they will be released in June.

TRICO JIF Executive Claims Meeting Minutes May 20, 2019 Page 4 RISK MANAGEMENT PLAN AMENDMENT Mr. Forlenza reminded the Committee of their discussions at last month’s meeting regarding an amendment to the Risk Management Plan. He then distributed a copy of the proposed amendment to the Committee. He noted that the Amendment, if approved, will increase Qual Lynx’s initial authority for payments on property claims and settlement authority on liability claims from $5,000 to $10,000. Mr. Forlenza noted it would be presented to the Executive Committee later this evening for approval. NEXT MEETING The next Executive Claims Meeting will be held on Monday, June 24, 2019 at 3:30 PM at the Gloucester County Library, Mullica Hill, NJ.

MOTION TO ADJOURN

Chair Law asked for a motion adjourned the Executive Claims meeting. Motion by Ms. Miller, seconded by Ms. Sweeney to adjourn the meeting.

The meeting was adjourned at 4:20 PM.

Kris Kristie, Recording Secretary for

Mike Razze, Fund Secretary

GLOUCESTER/SALEM/CUMBERLAND COUNTIES MUNICIPAL JOINT INSURANCE FUND

Gloucester County Library 389 Wolfert Station Road Mullica Hill, New Jersey

May 20, 2019 – 5:00 PM

EXECUTIVE COMMITTEE MEETING

OPEN SESSION MINUTES

The meeting of the Gloucester, Salem, Cumberland Counties Municipal Joint Insurance Fund (TRICO JIF) was held at the Gloucester County Library, 389 Wolfert Station Road, Mullica Hill, New Jersey on Monday, May 20, 2019 at 5:00 PM, prevailing time. Chair Law, Woodbury, presiding. The meeting was called to order at 5:00 PM.

FLAG SALUTE

STATEMENT OF COMPLIANCE WITH THE OPEN PUBLIC MEETING ACT

Notice of this meeting was given by: (1) sending sufficient notice herewith to South Jersey News, of Woodbury and the Courier Post, Cherry Hill, NJ; (2) filing advance written notice of this meeting with the Clerks/Administrators of all member municipalities of the TRICO Municipal Joint Insurance Fund, and (3) posting notice on the public bulletin boards of all member municipalities of the TRICO Municipal Joint Insurance Fund.

ROLL CALL

Those in attendance were:

Warren Morgan, Alloway Twp Ken Brown, Carneys Point Twp. Sue Miller, Clayton Borough Don Banks Deptford Twp. Stephanie McCaffrey, East Greenwich Twp. Carolyn King-Sammons, Elk Twp Doug Hogate, Elsinboro Twp. Linda Gonzalez, Fairfield Twp. Barbara Freijomil, Franklin Twp. Valerie Van Veen, Glassboro Borough Raymond Williams, Greenwich Twp. Kevin Clour, Lower Alloways Creek Twp Luke Patrick, Mannington Twp Pam LeVine, Alternate, Mantua Twp Brad Campbell, Shiloh Borough…arrived after roll call Mark Gravinese, Harrison Twp. Harry Moore, Oldmans Twp. Mayor John Washington, Penns Grove Borough Robert McDade, Pennsville Twp. Maureen Abdill, Pilesgrove Twp. Judy O’Donnell, Alternate, Pitman Borough Majorie Sperry, Quinton Twp. Bob Diaz, South Harrison Twp.

TRICO Executive Committee Meeting Minutes May 20, 2019 Page 2

Carl Bagby, Swedesboro Borough Jeffre Celebre, Vineland City Adele Riiff, Alternate, Washington Township Lauren Sedberry, Alternate, West Deptford Twp. Karen Sweeney, Wenonah Borough Bob Law, Woodbury City Jeffrey Pitzo, Woodbury Heights Borough John Hall, Woodstown Borough Jane DiBella, Woolwich Township

Absent Fund Commissioners were: Doris Hall, Logan Twp Jill McCrea, Monroe Twp Susan Jacobucci, Paulsboro Boro Mike Seery, Upper Pittsgrove Twp. Ryan Giles, Westville Borough

Also present were:

Paul A. Forlenza, Executive Director, AJG Risk Management Services, Inc. Paul Miola, Deputy Executive Director, AJG Risk Management Services, Inc. David S. DeWeese, Esquire, Fund Solicitor, The DeWeese Law Firm, P.C. Rob Garish, Safety Director’s Office, J. A. Montgomery Risk Control

Chris Roselli, Account Manager, Qual-Lynx Steve McNamara, VP, QualCare Debby Schiffer, Wellness Director Tom Tontarski, Treasurer Lou Romero, Technology Risk Director

Also present were the Risk Management Consultants from the following agencies:

Assured Partners Biondi Insurance Agency Hardenbergh Insurance Group Chesney-Stanton Insurance Group Cettei & Connell

Absent RMCs were: Henry D. Young Insurance Conner Strong & Buckelew Corporate Employee Benefits E.H. Sloan Insurance Agency Len Eckman Insurance

In the absence of Mr. Razze, Fund Secretary, Ms. Sweeny, Executive Committee member #1, moved up as Acting Secretary. In moving up Ms. Sweeney to Acting Secretary, Mr. Diaz, South Harrison, Alternate #1 moved up, and in the absence of Ms. Hall, Logan, Executive Committee Member #2, Mr. Clour, Lower Alloways Creek, Alternate #2, moved up for voting purposes.

TRICO Executive Committee Meeting Minutes May 20, 2019 Page 3 APPROVAL OF THE MINUTES – Executive Committee Meeting

Chair Law presented the meeting minutes of the April 22, 2019 Executive Committee meeting for approval.

Chair Law asked members for their questions at this time. No questions were entertained.

Chair Law entertained a motion to approve the minutes of the April 22, 2019 Executive Committee meeting.

Motion by Mr. Washington, seconded by Ms. Miller to approve the minutes of the April, 22, 2019 Executive Committee meeting. All in Favor. Motion carried.

APPROVAL OF THE MINUTES – Executive Claims Review Committee Meeting

Chair Law presented the meeting minutes of the April 22, 2019 Executive Claims Review Committee Meeting for approval.


Chair Law entertained a motion for approval of the Executive Claims Review Committee meeting minutes.

Motion by Mr. Washington, seconded by Ms. Miller to approve the meeting minutes of the April 22, 2019 Executive Claims Review Committee Meeting. All in Favor. Motion carried.

APPROVAL OF THE MINUTES – Executive Claims Review Committee Closed Session

Chair Law presented the Executive Claims Review Committee Closed Session meeting minutes of April 22, 2019 for approval.


Chair Law entertained a motion for approval of the Executive Claims Review Committee Closed Session meeting minutes.

Motion by Mr. Washington, seconded by Ms. Miller, to approve the Executive Claims Review Committee Closed Session meeting minutes of April 22, 2019 as presented. All in Favor. Motion carried.

The Executive Claims Review Committee Closed Session minutes of the April 22, 2019 meeting shall not be released to the public until the reason(s) for their remaining closed is no longer applicable, the Fund Solicitor has had the opportunity to review them, and their release has been approved by the Executive Committee. All in Favor. Motion carried.

The Executive Claims Review Committee Closed Session Meeting Minutes from the April 22, 2019 meeting were collected.

EXECUTIVE CLAIMS REVIEW COMMITTEE MEETING REPORT – May 20, 2019

Chair Law reported that an Executive Claims Committee Meeting was held at 3:30 PM on Monday, May 20, 2019.

The Committee reviewed sixteen (16) claims. Of the claims reviewed, there were eight (8) Workers’ Compensation, one (1) General Liability, and seven (7) Property PARs recommended for approval of settlement or continuing defense.

There were three (3) claim(s) reviewed for abandonment of subrogation attempts.

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TRICO Executive Committee Meeting Minutes May 20, 2019 Page 4 Questions will be addressed during Closed Session if necessary.

EXECUTIVE DIRECTOR’S REPORT

Mr. Forlenza reviewed the Executive Director’s Report found in the agenda packet with the membership. He highlighted the following items.

Certificates of Insurance – Mr. Forlenza referenced this report in the agenda packet and asked everyone to please review it for accuracy. 2018 Safety Incentive Program Awards – Mr. Forlenza noted a letter from his office describing how to collect your 2018 Safety Incentive Awards money was emailed to all members on April 10, 2019 and noted that included in that letter was a notice of extension to be able to claim your funds in the form of a check, as well as the base and optional acquired credits. That deadline was extended to May 3, 2019. A report detailing the available balances for each member is attached for your review. If you have any questions on how to collect your 2018 Safety Incentive Program allowance, please contact his office. He reminded the committee that the deadline to claim or encumber these funds is November 1, 2019. All encumbered funds have to be claimed by February 1, 2020.

2019 Optional Safety Budget - Mr. Forlenza stated that a letter from his office describing how to collect your 2019 Optional Safety Budget allowance was e-mailed on or about February 15, 2019. A report detailing the available balances for each member is attached for your review. If you have any questions on how to collect your 2019 Optional Safety Budget allowance, please contact his office. Please note that the deadline to claim or encumber these funds is November 1, 2019. All encumbered funds have to be claimed by February 1, 2020.

2019 Wellness Incentive Program Allowance – Mr. Forlenza stated a letter from his office describing how to collect your 2019 Wellness Incentive allowance was e-mailed on or about February 15, 2019. A report detailing the available balances for each member is attached for your review. If you have any questions on how to collect your 2019 Optional Safety Budget allowance, please contact our office. Please note that the deadline to claim or encumber these funds is November 1, 2019. All encumbered funds have to be claimed by February 1, 2020. EPL/Cyber Allowance – Mr. Forlenza noted a report showing allowances for each member to help offset employment practice and cyber security related expenses is included in the agenda and he asked that all members review available balances for this program. He noted that the deadline to claim or encumber these funds is November 1, 2019 and if you encumbered these funds, they must be claimed by February 1, 2020.

MEL EPL Helpline & Authorized Contact List – Mr. Forlenza noted that the MEL has established the MEL Employment Practices Helpline to assist our members by providing legal advice on employment related issues. The Members have unlimited access to the Helpline attorneys to seek advice on employment related issues. The Members can appoint up to two (2) municipal representatives who will be permitted to contact the Helpline attorneys with their inquiries. The appointment of the municipal representatives must be made by Resolution of the Governing Body. Enclosed please find the most recent list of authorized contacts for the MEL Employment Practices Helpline. These authorized contacts are the only representatives permitted to access this service. Please contact the Executive Director’s Office or David S. DeWeese, Esquire with any questions regarding the Helpline.

TRICO Executive Committee Meeting Minutes May 20, 2019 Page 5 Statutory Bond Status– Mr. Forlenza referenced a report in the agenda of the latest listing of Statutory Bonds issued by the MEL for JIF members. This list should be reviewed for accuracy, and remember the coverage is for the individual, not the position. Any questions on the status of an application or a listed bond should be directed to Cate Kiernan at PERMA.

MEL Cyber Risk Management Plan Compliance Status – Mr. Forlenza stated that a compliance report indicating each member’s status with the MEL Cyber Risk Management Program is included in the agenda for your review. H e n o t e d o n l y a h a n d f u l o f m e m b e r s a r e c u r r e n t l y c o m p l i a n t . Each member should review this report carefully to insure its accuracy, and if you feel the report to be inaccurate, please contact Ed Cooney, Fund Underwriter. PivotPoint Newsletter – Mr. Forlenza reminded the members that the JIF contracted with Pivot Point Security to provide technology risk management services to the members. These services include phishing tests, the development of, and training on, various cyber related policies and procedures, the development of third party cyber risk standards, as well as network vulnerability assessments. He referenced the attached Newsletter that will be sent out monthly with helpful advice. Please do not hesitate to contact the Executive Director’s office if you have any questions Member Visitation Program – Mr. Forlenza noted that beginning last month, a representative from his office, contacted those members up for renewal this year to schedule an appointment with the Fund Commissioner, Risk Management Consultant, and Representatives of the Governing Body. These appointments are an opportunity to discuss the member’s participation in the JIF and the many programs available to them. The Executive Director’s office believes it is very important for the decision makers in each member municipality to understand the value of JIF membership. Those members up for Renewal are: Alloway, Elk, Elsinboro, Paulsboro, Penns Grove, Pennsville, Washington, Wenonah, Westville, Woodbury Heights, and Woodstown. Sexual Molestation Law – Mr. Forlenza stated that he had issued a memo to all Municipal Clerks in regards to the new law on Sexual Molestation/Sexual Abuse. Due to the extended statute of limitations, he is advising all members to secure copies of old insurance policies (prior to entering the JIF) should a claim be filed. Should a claim come up for that time period, you want to be able to have that information as there should be some coverage in the liability coverage. Mr. Forlenza noted there is still no clear picture on how all this is going to work, and the new law does not go into effect until December 1, 2019. Mr. Forlenza also noted he and Mr. Miola will be meeting with representatives of the MEL to discuss how these claims will be handled. No other questions were entertained at this time. SOLICITOR’S REPORT

Executive Claims Committee Meeting Mr. DeWeese highlighted the following items from the Claims Review Committee Meeting:

Assignment of New Cases Mr. DeWeese reported three (3) new case(s) had been assigned in April 2019:

New Cases Blackniak v. Borough of Clayton

Russ v. Township of Washington


Sciulli v. City of Woodbury

Closed Cases

Mr. DeWeese reported that there were four (4) case(s) closed since the last meeting:

Closed Cases Mitchell v. Township of Deptford

Austin v. Township of Monroe

Garraway v. Township of Woolwich

Mannan v. Township of Woolwich

General Liability Files

Mr. DeWeese noted that there are 35 active General Liability claims and if a member would like a synopsis of their town’s cases sent to them, please contact him. He stated this month was a full report.

Subrogation Files

Mr. DeWeese stated that there are collection efforts being made on $1,447,572.35 of potential recoveries on 52 files.

Mr. DeWeese asked if there were any questions at this time. No questions were entertained.

Next, for the Executive Committee’s consideration, Mr. DeWeese presented Resolution 2019-24 Authorizing the Amendment to the Plan of Risk Management to increase the maximum payment authorization for payments on property claims and settlement authority on liability claims from $5,000 to $10,000 as discussed at last months meeting. Motion by Mr. Washington, seconded by Ms. Miller, to Adopt Resolution #2019-24 as presented.

ROLL CALL Yeas: Karen Sweeney, Wenonah Borough John Washington, Penns Grove Borough Sue Miller, Clayton Borough

Carl Bagby, Swedesboro Borough Bob Law, Chair, Woodbury City Robert Diaz, South Harrison Township

Kevin Clour, Lower Alloways Creek Nays: None

Abstain: None

All in favor. Motion carried by unanimous vote.

Mr. DeWeese reminded the Committee that the new EPL Helpline; “MEL Line”, was rolled out two months ago and is a dedicated resource for members to call for guidance on employment relates issues that they are facing. Mr. DeWeese stated that the MEL Program will use three (3) attorneys, himself included, and provides members with access to attorneys that know NJ law and know our members and their needs. He noted he has been receiving calls, though not as many as he thought, which may be due to the program being new. Mr. DeWeese stated the calls have gone very well as he feels the members are

TRICO Executive Committee Meeting Minutes May 20, 2019 Page 7 very comfortable in speaking with him. He also explained that should he not be particularly familiar with a question, he will send a memo to the member recapping the conversation so there is some documentation of the call and issue, copying Mr. Semrau, who is also on the panel, and keeping a log of all of the calls, as well as Mr. Pevner with Summit Risk. He will then get the caller in touch with one of the Defense Panel attorneys who are more specialized in a particular area.

Lastly, Mr. DeWeese noted discussion which took place at the May 14th EPL/POL Defense Panel Meeting. This is a semi-annual meeting where the assigned EPL Defense Panel members come together to discuss issues and concerns. One of the items discussed included “Consent to Settle” issues. Mr. DeWeese explained that if a settlement offer is made and the Governing Body decides not to settle the claim then a letter will go to the town indicating that a check will be issued to the town in the amount in which the claim could have been settled, minus any deductibles and co-pays, and the claim is now in the hands of the municipality to defend at their own expense. As far as QBE is concerned, the claim is no longer their responsibility. Mr. DeWeese asked if there were any questions at this time. No questions were entertained.

SAFETY DIRECTOR’S REPORT

Mr. Garish stated that the Safety Director's Report is a handout and is self-explanatory. He highlighted the following items:

In regards to Police One Training, Mr. Garish reported that of 37 members, 26 member towns actually have Police departments, and to date, 8 of those members are actively taking courses, with 288 classes completed. Nine (9) towns have enrolled, and are just starting to take classes, and we still have nine (9) towns that have no activity at all. Mr. Garish reported his office, along with Police One Academy, will be reaching out to those members to get them on board with the program. He also noted if you would like to see what activity your specific Police department has done in terms of the training, please see him after the meeting and he will let you know. Mr. Garish stated he would like to give kudos to those members who have already made use of these trainings, with Vineland, Carney’s Point, and Woodbury Heights having completed the most courses.

MEL Video Library – He noted no members utilized the Library in April and asked that it please be utilized. If a copy of the video library titles is needed, you can find it at the MEL or JIF website. He also pointed out there is a new email address: [email protected], and phone number: 856-552-4900.

Safety Director’s Bulletins – He noted bulletins and notices send out in April included which are included in the agenda packet:

· Comprehensive Playground Inspections and Maintenance Programs

· National Safety Stand Down to Prevent Falls in Construction

MSI Class Listing – Mr. Garish referenced the list of MSI Classes that are available in May, June and July that are included in the agenda packet. He noted that a current list of MSI Training Administrators needs to be kept up to date, so if there are any changes in regards to the Training Administrator, please advise [email protected].

TRICO Executive Committee Meeting Minutes May 20, 2019 Page 8 Mr. Garish reminded the Committee of upcoming MEL Leadership Skills Training on June 4, 11, and 18th. You must attend all three in order to acquire credit and the Regional Training on Practical Leadership is on June 27 in Hainesport.

He noted to please take advantage of the TRICO JIF website and the safety resources available to the members, as well as the updated MEL website and the MEL Mobile APP, which are additional resources for our members.

Mr. Garish asked if there were any questions at this time. No questions were entertained.

CLAIMS ADMINISTRATOR’S REPORT

Lessons Learned from Losses

Mr. Roselli presented the Lessons Learned from Losses for May which reviewed the importance of Police Vehicle Safety. He noted there have been many recent accidents involving police officers in their patrol cars hit by passing vehicles while the officers were in their cars conducting police business.

Mr. Roselli noted the following for the safety of your offices:

· Make sure the officers are wearing their seatbelts at all times while in the vehicles. · Limit the amount of time the officer is sitting in their police car on the side of the road. · Limit equipment in the car. Make sure the equipment is properly secure.

Mr. Roselli then reviewed some examples of costly claims that possibly could have been prevented using the referenced safety ideas. Mr. Roselli asked if there were any questions at this time. No questions were entertained.

WELLNESS DIRECTOR’S REPORT

Ms. Schiffer noted that her report is detailed in the agenda packet. She highlighted the following

· Ms. Schiffer is setting up appointments with those she has not yet met with to plan wellness activities for the year. If we have not yet met to plan for 2019, please have your Wellness Coordinator reach out to her, and noted if your town is hosting any type of Wellness event, please let her know so she can keep track of who is doing what, and what ideas she can pass onto other towns.

· Step, Drink More Water, and Make a Change Challenges are very popular, simple ways to add wellness into your day.

· There were five (5) presentations this month at the following municipalities: Deptford, East Greenwich, Pennsville, Vineland, and Woolwich. They included Stress Management, Shoprite Dietitian, Family Feud Wellness Game and Skin Health.

· Five (5) member towns set up Challenges: Carneys Point, Mantua, Swedesboro, Vineland, and Woodbury and included Healthy Lifestyle Habits and Water Drinking challenges.

· Other towns participated in Portion Distortion, Reflexology, Healthy Potluck Lunches, Chair Yoga and registering for a 5K Run/Walk.

· She noted that a Police Dept in another JIF got 19 fitbit trackers in an effort to continue to explore new ways to improve tier health. 10 offices participated in a 5 day workweek hustle challenge and collectively achieved 832,450 steps. This is a great way to spend wellness money.

· May Wellness Connection Newsletter – Ms. Schiffer noted her newsletter focused on mental health, which is just as important as physical health.


· Ms. Schiffer reviewed simple ideas for your wellness funds: Fresh Fruit/healthy snacks; Team Building fun; Wellness Bulletin Boards; BP Screenings; purchase aromatherapy dispenser or a BP Cuff.

· Wellness Incentive Allowances must be claimed/encumbered by November 1, 2019, and collected by February 1, 2020, so if you haven’t planned any wellness activities for the end of this year, be sure to contact her for a meeting.

Ms. Schiffer asked if there were any questions at this time. No questions were entertained.

MANAGED HEALTH CARE REPORT Mr. Roselli introduced Mr. Steve McNamara, Asst. VP, Qual-Lynx , who is sitting in for Ms. Beatty this month as she is currently on vacation.

Mr. McNamara reviewed the Managed Care Report for April 2019.

Lost Time v. Medical Only Cases Mr. McNamara presented the TRICO JIF Lost Time v. Medical Only Cases (Intake Report).

Transitional Duty Report

Mr. McNamara presented the Transitional Duty Report.

Transitional Duty Summary Report YTD Transitional Duty Days Available 1,781

Transitional Duty Days Worked 1,348

% of Transitional Duty Days Worked 75.7%

Transitional Duty Days Not Accommodated 433

% of Transitional Duty Days Not Accommodated 24.3%

Mr. McNamara noted he had also included a Transitional Duty Report by Occupation to indicate where the claims originated.

PPO Penetration Report:

Mr. McNamara presented the PPO Penetration Report

April YTD Lost Time 1 21

Medical Only 21 105

Report Only 16 59

New Claims Reported 38 185

Report Only % of Total 42.1% 31.9%

Medical Only/Lost Time Ratio 95:05 83:17

Average Days to Report 2.0 4.4


PPO Penetration Rate April Bill Count 225

Original Provider Charges $346,655

Re-priced Bill Amount $131,146

Savings $215,509

% of Savings 62.2%

PPO Penetration Rate Bill Count Percentage 95.1%

PPO Penetration Rate Provider Charge Percentage 95.8%

EPO Penetration Rate Bill Count Percentage 96.3%

EPO Penetration Rate Provider Charge Percentage 97.3%

Mr. McNamara asked if there were any questions. No questions were entertained.

TECHNOLOGY RISK SERVICES

Mr. Romero reported that for the month of April, 1,165 phishing emails were sent out to members, with 79 being clicked. This is 6.8% of the emails which is up from 5.4% from last month. Mr. Romero stated that in regards to the Media Pro Cyber Training six (6) municipalities are 100% compliant; sixteen (16) are 80-99% compliant; five (5) are 70-80% compliant, and seven (7) are 50-60% compliant. Mr. Romero reported he is scheduling visits with all member towns. He noted in regards to providing IP address and emails to review and discuss computer security and compliance, as well as start training, the following members are still missing IP addresses: Penns Grove, Pennsville, and Washington, and the following members are still missing emails for cyber hygiene training; Logan. Mr. Romero noted his greatest concern is in regards to OPRA requests. By law, an email marked as an OPRA request must to be opened. As it is not lawful to request an OPRA request be made in another way, i.e.: in the body of an email, it would be very easy to encrypt a virus into an OPRA request attachment. Mr. Romero stated he will be researching ways to address this situation in the future, but please be cognoscente of this issue going forward. He also noted that Windows 7 is nearing its end of life, and if you are still running on Windows 7, you will need to update to Windows 10 prior to January 2020. Lastly, Mr. Romero referenced the Tech Watch Newsletter which was included in the agenda, and noted he will be sending this out monthly, and will have it posted on the JIF website. Mr. Romero asked if there were any questions. No questions were entertained.

TREASURER’S REPORT

Mr. Tontarski presented an overview of the Treasurer's Report for month ending April 30, 2019, a copy of which was provided to the membership in the agenda packet.

TRICO Executive Committee Meeting Minutes May 20, 2019 Page 11 Investment Interest Interest received or accrued for the reporting period totaled $46,407.33. This generated an average annual yield of 1.62%. However, after including an unrealized net gain of $23,118.18 in the asset portfolio, the yield is adjusted to 2.43% for this period. The total overview of the asset portfolio for the fund shows an overall unrealized loss of $95,151.72 as it relates to current market value of $29,704,828.89 vs. the amount invested. The current market value, including accrued income, is valued at $29,859,756.92. Our asset portfolio with Wilmington Trust consists of four (4) obligations with a maturity greater than two years, nine (9) obligations with maturities between one and two years.

Receipt Activity for the Period

April Subrogation Receipts $35,541.43 Salvage $2,800.00 Overpayment Reimbursements $.00

A.E.L.C.F. Participant Balances at Period End

Woodbury City $20,837.00 Washington Twp. 77,756.00 Pittsgrove Twp. $75,278.00 Stow Creek Twp. $3,063.00

Cash Activity for the Period

Mr. Tontarski stated that during the reporting period the Fund’s “Cash Position” changed from an opening balance of $35,110,737.44 to a closing balance of $33,530,720.28 showing a decrease in the fund of $1,580,017.16. Loss Run Payment Register for the Period

Mr. Tontarski stated the net claim activity during the reporting period for claims paid by the Fund and claims payable by the Fund at period end in the amount of $699,684.26. The claims detail shows 433 claims payments issued. Bill List – May 2019

For the Executive Committee’s consideration, Mr. Tontarski presented the May 2019 Bill List in the amount of $1,213,979.87.

Chair Law entertained a motion to approve the April 2019 Loss Run Payment Register, and approve the May 2019 Bill List in the amount of $1,213,979.87, as presented

Chair Law asked if there were any questions at this time. No questions were entertained.

Motion by Mr. Washington, seconded by Ms. Miller, to approve the April 2019 Loss Run Payment Register and the May 2019 Bill List as presented.

ROLL CALL Yeas: Karen Sweeney, Wenonah Borough


John Washington, Penns Grove Borough Sue Miller, Clayton Borough


Kevin Clour, Lower Alloways Creek

Nays: None

Abstain: None


COMMITTEE REPORTS

Strategic Planning Committee Meeting – May 16, 2019

Ms. Sweeney stated that the Committee met on May 16, 2019, and a copy of the meeting minutes were included in the agenda and were self-explanatory. She noted in regards to the TRICO Retreat, taking place at Auletto’s Caterers in Almonesson July 25-26, it is still in its early planning stages, and the Fall AGRiP Conference is scheduled for October 6-9, 2019 and if anyone is interested in attending, please reach out to either herself or the Executive Directors office. Ms. Sweeney asked if there were any questions at this time. No questions were entertained.

EPL/POL Claims Review Committee Meeting – May 20, 2019

Mr. Brown stated the Committee met earlier today and the minutes will be included in next month’s agenda. He noted there are currently no member towns on the “watch” list and that the Committee is currently reviewing next year’s insurance rates for Cyber, and this could be significant. Mr. Brown asked if there were any questions at this time. No questions were entertained.

MEL/RCF/EJIF Reports

Nothing to report. MICELLANIOUS BUSINESS Next Meeting Chair Law noted the next meeting of the TRICO JIF will be held on Monday, June 24, 2019 at 5:00 PM at the Gloucester County Library, Mullica Hill

PUBLIC COMMENT

Open Public Comment

Chair Law entertained a motion to open the meeting to the public.

Motion by Mr. Washington, seconded by Ms. Miller to open the meeting to the public. All in favor. Motion carried.

Close Public Comment

Hearing no comments from the public, Chair Law entertained a motion to close the meeting to the public.

TRICO Executive Committee Meeting Minutes May 20, 2019 Page 13 Motion by Mr. Washington, seconded by Ms. Miller, to close the meeting to the public. All in favor. Motion carried.

APPROVE CLAIMS PAYMENTS

Mr. Roselli of Qual-Lynx presented the following Payment Authorization Requests (PARs) during the Executive Claims Committee Meeting held on May 20, 2019

Workers’ Compensation

General Liability Property

MLT-2019163115 001253676 2019160594

2018145177 2019158836

2019171247 2019156337

2019171127 2019172379

2019166986 2019170036

001253586 2019168525

2018114508 2019162008

2017101291 Chair Law asked members for their questions at this time. No questions were entertained.

Chair Law entertained a motion to approve the PARs as presented in their entirety during the Executive Claims Review Committee Meeting.

Motion by Mr. Washington, seconded by Ms. Miller, to Approve Payment Authority on the Claims as presented during the Executive Claims Committee Meeting.

ROLL CALL Yeas: Karen Sweeney, Wenonah Borough

John Washington, Penns Grove Borough Sue Miller, Clayton Borough


Kevin Clour, Lower Alloways Creek Nays: None

Abstain: None


APPROVE ABANDONING SUBROGATION

Acting Secretary Sweeney stated there were three (3) files for abandonment of subrogation:

#2019163115

#2017101921

#2019162008

TRICO Executive Committee Meeting Minutes May 20, 2019 Page 14 MOTION TO ADJOURN

There being no further business, Chair Law entertained a Motion to Adjourn the May 20, 2019 Executive Committee Meeting.

Motion by Ms. Miller, seconded by Mr. Washington, to adjourn the May 20, 2019 meeting of the TRICO JIF.

The meeting was adjourned at 5:45 PM.

Kris Kristie, Recording Secretary for

Michael Razze, Fund Secretary

To: Fund Commissioners

From: Paul Forlenza, MGA, RMC, Executive Director

Date: June 24, 2019

Re: Executive Director’s Report

**************************************************************************************

A. Lost Time Accident Frequency Report (pgs. 22-23) The April 2019 Lost Time Accident Frequency Summary and the Statewide Recap for April 2019 are attached for your review.

B. Certificates of Insurance (pgs. 24-30) Summaries of the Certificates of Insurance issued through May 2019 are attached for your review.

C. Financial Fast Track (pg. 31) The Financial Fast Track Report as of April 30, 2019 is attached for your review. The report is generated by PERMA and provides a “snapshot” of the JIF’s financial status. The JIF’s surplus position as of April 30, 2019 was $20,183,309.

D. Regulatory Filing Checklists (pgs. 32-33)

Enclosed please find two regulatory filing checklists that we provide each month as part of our due diligence reporting on behalf of the JIF. These checklists provide an outline of required reporting to the Departments of Banking and Insurance and Community Affairs on an annual and a monthly basis, and the status of the items outlined.

E. 2018 Safety Incentive Program (pg. 34) A letter from our office describing how to collect your 2018 Safety Incentive Awards money was emailed to all members on or about April 10, 2019. A report detailing the available balances for each member is attached for your review. If you have any questions on how to collect your 2018 Safety Incentive Program allowance, please contact our office. Please note that the deadline to claim or encumber these funds is November 1, 2019. All encumbered funds must be claimed by February 1, 2020.

F. 2019 Optional Safety Budget (pg. 35) A letter from our office describing how to collect your 2019 Optional Safety Budget allowance was e-mailed on or about March 14, 2019. A report detailing the available balances for each member is attached for your review. If you have any questions on how to collect your 2019 Optional Safety Budget allowance, please contact our office. Please note that the deadline to claim or encumber these funds is November 1, 2019. All encumbered funds must be claimed by February 1, 2020.

Executive Director’s Report Page 2

G. 2019 Wellness Incentive (pg. 36) A report detailing the available balance for each member for the 2019 Wellness Incentive Program is attached for your review. Instructions on claiming these funds were e-mailed to all members on or about March 14, 2019. A report detailing the available balances for each member is attached for your review. If you have any questions on how to collect your 2019 Wellness Incentive Program allowance, please contact our office. Please note that the deadline for claiming or encumbering these funds is November 1, 2019. All encumbered funds must be claimed by February 1, 2020.

H. EPL/Cyber Risk Management Budget (pg. 37)

A report detailing the available balances for each member for the 2019 EPL/Cyber Risk Management Budget is attached for your review. If you have any questions on how to collect your 2019 EPL/Cyber Risk Management allowance, please contact our office. Please note that the deadline for claiming or encumbering these funds is November 1, 2019. All encumbered funds must be claimed by February 1, 2020.

I. Employment Practices Liability Compliance Status (pg. 38)

A compliance status report regarding the Employment Practices Liability Coverage is attached for your review. Each member should review this report carefully to insure its accuracy. If you believe the report to be inaccurate regarding your town, please contact PERMA directly

J. MEL Cyber Risk Management Plan Compliance Status (pg. 39)

A compliance status report regarding the MEL Cyber Risk Management Plan status is included for your review. Each member should review this report carefully to insure its accuracy. If you believe the report to be inaccurate regarding your town, please contact Ed Cooney, Fund Underwriter at 973-659-6424.

K. Statutory Bond Status (pgs. 40-41)

The latest listing of Statutory Bonds issued by the MEL for JIF members is included for your review. This list should be reviewed for accuracy. Any questions on the status of an application or a listed bond should be directed to Cate Kiernan at PERMA. Cate can be reached at 201-518-7031.

L. Skateboard Park Approval Status (pg. 42)

Enclosed, please find a spreadsheet depicting the current status of all approved skateboard parks or those currently under construction by a member municipality. The MEL has established a process, outlined in MEL Coverage Bulletin 2019-09, which must be followed by all members who wish to construct a skateboard park and have the TRICO JIF and MEL provide said facility with coverage. Any member with a park currently under construction or in the review process should review the enclosed spreadsheet to be sure that it accurately depicts the status of your facility. All members considering construction of a skateboard park should contact the Executive Director’s office prior to moving forward monthly basis, and the status of the items outlined.

M. Capehart & Scatchard Blog (pgs. 43-51)

John Geaney, Esq. of the law firm of Capehart & Scatchard periodically provides updates on court cases dealing with workers’ compensation, ADA and FMLA issues. Copies of his latest updates are included for your information.

Executive Director’s Report Page 3

N. Employee Cyber Hygiene Training – MediaPro To combat the rise in cybersecurity threats, the JIF has contracted with MediaPRO to deliver online technology risk training for Member Municipalities. MediaPRO specializes in cybersecurity and data privacy employee awareness programs. Every full time, part time, and seasonal municipal employee who utilizes a municipally owned computer will be assigned training. Training courses include password best practices, how to avoid malware, social media usage and many other important subjects. Members must provide the first name, last name, title, and email address of each employee that they want to have access to the training module. Once this information is received, the employees will receive an introduction on how to access and utilize the training program. Please contact Megan Matro in the Executive Directors Office if you have any questions.

O. Member Visitation Program

Beginning this month, a Representative from our office, contacted those members up for renewal this year to schedule an appointment with the Fund Commissioner, Risk Management Consultant, and Representatives of the Governing Body. These appointments are an opportunity to discuss the member’s participation in the JIF and the many programs available to them. The Executive Director’s office believes it is very important for the decision makers in each member municipality to understand the value of JIF membership. Those members up for Renewal are: Alloway, Elk, Elsinboro, Paulsboro, Penns Grove, Pennsville, Washington, Wenonah, Westville, Woodbury Heights, and Woodstown.

P. Renewal Resolutions & Agreements

On or about June 3, 2019, Renewal Resolutions & Agreements were emailed out to those towns up for renewal effective January 1, 2020. In order to ensure a smooth budget and renewal process for the JIF, we ask that you forward your Renewal Resolution and the included Agreement to Renew Membership in the ACM JIF to the Executive Directors office by Friday, August 16, 2019. If you have any questions, please contact the Executive Directors office.

Q. Website (www.tricojif.org)

On or about February 15, 2019 the new TRICOJIF website was launched. Please take a moment to explore the new site, which contains a plethora of information in an easy to read format and navigate site. If you have any questions, comments, or feedback, please contact Megan Matro at 856-446-9141 or [email protected].

R. New Member Activity

Nothing to report

Member Opening Jan Feb March April May June July August Sept. October Nov. Dec. Paid Total Ending Encum. Lunch

Municipality Balance 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2020 Expenses Balance Funds $10PP

Alloway 1,755.00 0.00 1,755.00 N/A

Carneys Point 3,675.00 3,675.00 3,675.00 0.00

Clayton 3,675.00 3,675.00 3,675.00 0.00 N/A

Deptford 4,975.00 4,975.00 4,975.00 0.00 N/A

East Greenwich 3,675.00 3,675.00 3,675.00 0.00 N/A

Elk 2,275.00 2,275.00 2,275.00 0.00 N/A

Elsinboro 2,505.00 1,755.00 750.00 2,505.00 0.00 N/A

Fairfield 2,275.00 2,275.00 2,275.00 0.00 N/A

Franklin 4,075.00 4,075.00 4,075.00 0.00 N/A

Glassboro 4,475.00 4,475.00 4,475.00 0.00

Greenwich 3,675.00 2,925.00 750.00 3,675.00 0.00 N/A

Harrison 3,675.00 3,675.00 3,675.00 0.00 N/A

Logan 2,925.00 0.00 2,925.00 N/A

Lower Alloways Creek 3,175.00 0.00 3,175.00 N/A

Mannington 2,255.00 2,255.00 2,255.00 0.00 N/A

Mantua 3,575.00 3,575.00 3,575.00 0.00 N/A

Monroe 4,725.00 4,725.00 4,725.00 0.00 N/A

Oldmans 2,505.00 1,755.00 750.00 2,505.00 0.00 N/A

Paulsboro 2,925.00 2,925.00 2,925.00 0.00 N/A

Penns Grove 4,325.00 3,575.00 750.00 4,325.00 0.00 N/A

Pennsville 3,575.00 3,575.00 3,575.00 0.00 N/A

Pilesgrove 2,505.00 0.00 2,505.00 N/A

Pitman 4,325.00 0.00 4,325.00 N/A

Quinton Twp. 2,255.00 1,755.00 500.00 2,255.00 0.00 N/A

Shiloh 2,255.00 2,255.00 2,255.00 0.00 N/A

South Harrison 2,505.00 2,505.00 2,505.00 0.00 N/A

Swedesboro 3,025.00 3,025.00 3,025.00 0.00 N/A

Upper Pittsgrove 1,755.00 1,755.00 1,755.00 0.00 N/A

Vineland 4,975.00 4,975.00 4,975.00 0.00 N/A

Washington 4,725.00 4,225.00 500.00 4,725.00 0.00 N/A

Wenonah 3,275.00 0.00 3,275.00 N/A

West Deptford 4,475.00 4,475.00 4,475.00 0.00 N/A

Westville 2,925.00 2,925.00 2,925.00 0.00 N/A

Woodbury 4,575.00 4,575.00 4,575.00 0.00 N/A

Woodbury Hghts. 2,925.00 2,925.00 2,925.00 0.00 N/A

Woodstown 3,275.00 3,275.00 3,275.00 0.00 N/A

Woolwich 3,675.00 3,675.00 3,675.00 0.00

Total By Line 124,145.00 0.00 0.00 0.00 17,745.00 88,440.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 106,185.00 17,960.00

Must be claimed by November 1, 2019. All Encumbered Funds must be claimed by February 1, 2020

Gloucester, Salem, Cumberland Counties Municipal Joint Insurance Fund

2018 Safety Incentive Program Awards

2019 Optional Safety Budget

Member Opening Jan Feb March April May June July August Sept. Oct. Nov. Dec. Paid Total YTD Remaining Date

Municipality Balance 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2020 Expenses Balance Encumbered

Alloway 750.00 0.00 750.00

Carney's Point 2,500.00 0.00 2,500.00

Clayton 2,500.00 0.00 2,500.00

Deptford 4,500.00 0.00 4,500.00

East Greenwich 2,500.00 0.00 2,500.00

Elk Township 1,500.00 0.00 1,500.00

Elsinboro 750.00 0.00 750.00 03/21/19

Fairfield 1,500.00 0.00 1,500.00

Franklin 3,500.00 0.00 3,500.00

Glassboro 4,500.00 0.00 4,500.00

Greenwich 3,500.00 0.00 3,500.00

Harrison 2,500.00 0.00 2,500.00

Logan 2,500.00 0.00 2,500.00

Lowers Alloways Creek 2,500.00 945.92 945.92 1,554.08

Mannington 750.00 0.00 750.00

Mantua 3,500.00 0.00 3,500.00

Monroe 4,500.00 0.00 4,500.00

Oldmans 750.00 0.00 750.00

Paulsboro 3,500.00 0.00 3,500.00

Penns Grove 3,500.00 0.00 3,500.00

Pennsville 3,500.00 1,053.85 1,053.85 2,446.15

Pilesgrove 750.00 0.00 750.00

Pitman 3,500.00 0.00 3,500.00

Quinton 750.00 0.00 750.00 03/21/19

Shiloh 750.00 0.00 750.00

South Harrison 750.00 750.00 750.00 0.00

Swedesboro 1,500.00 0.00 1,500.00

Upper Pittsgrove 750.00 0.00 750.00

Vineland City 2,500.00 0.00 2,500.00

Washington Township 4,500.00 0.00 4,500.00

Wenonah 1,500.00 0.00 1,500.00

West Deptford Township 4,500.00 0.00 4,500.00

Westville 2,500.00 0.00 2,500.00

Woodbury City 3,500.00 0.00 3,500.00

Woodbury Heights 2,500.00 0.00 2,500.00

Woodstown 1,500.00 0.00 1,500.00

Woolwich 1,500.00 514.89 514.89 985.11

Total By Line $88,750.00 $0.00 $0.00 $0.00 $750.00 $514.89 $1,999.77 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,264.66 $85,485.34


All Funds must be claimed or encumbered by November 1, 2019. All encumbered funds must be claimed by February 1, 2020TRICOJIF Updated as of 6/14/2019

2019 Wellness Incentive Program

Member Opening Jan Feb March April May June July August Sept. Oct. Nov. Dec. Paid Total YTD Ending Encum.

Municipality Balance 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2020 Expenses Balance Funds

Alloway 500.00 0.00 500.00

Carney's Point 1,000.00 0.00 1,000.00

Clayton 1,000.00 0.00 1,000.00

Deptford 1,500.00 0.00 1,500.00

East Greenwich 1,000.00 0.00 1,000.00

Elk Township 750.00 0.00 750.00

Elsinboro 500.00 0.00 500.00 03/21/19

Fairfield 750.00 0.00 750.00

Franklin 1,250.00 0.00 1,250.00

Glassboro 1,500.00 0.00 1,500.00

Greenwich 1,000.00 0.00 1,000.00

Harrison 1,000.00 0.00 1,000.00

Logan 1,000.00 0.00 1,000.00

Lowers Alloways Creek 1,000.00 0.00 1,000.00

Mannington 500.00 0.00 500.00

Mantua 1,250.00 0.00 1,250.00

Monroe 1,500.00 0.00 1,500.00

Oldmans 500.00 0.00 500.00

Paulsboro 1,000.00 0.00 1,000.00

Penns Grove 1,250.00 0.00 1,250.00

Pennsville 1,250.00 130.93 242.12 373.05 876.95

Pilesgrove 500.00 0.00 500.00

Pitman 1,250.00 0.00 1,250.00

Quinton 500.00 0.00 500.00 03/21/19

Shiloh 500.00 0.00 500.00

South Harrison 500.00 0.00 500.00

Swedesboro 750.00 0.00 750.00

Upper Pittsgrove 500.00 0.00 500.00

Vineland City 1,500.00 0.00 1,500.00

Washington Township 1,500.00 0.00 1,500.00

Wenonah 750.00 0.00 750.00

West Deptford 1,500.00 560.00 560.00 940.00

Westville 1,000.00 0.00 1,000.00

Woodbury City 1,250.00 0.00 1,250.00

Woodbury Heights 1,000.00 0.00 1,000.00

Woodstown 750.00 0.00 750.00

Woolwich 1,000.00 0.00 1,000.00

Total By Line $35,750.00 $0.00 $0.00 $0.00 $130.93 $560.00 $242.12 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $933.05 $34,816.95


All Funds must be claimed or encumbered by November 1, 2019. All encumbered funds must be claimed by February 1, 2020TRICOJIF Updated as of 6/14/2019

Member Opening Jan Feb March April May June July August September October November December Paid in Total YTD Ending Date

Municipality Balance 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2019 2020 Expenses Balance Encumbered

Alloway 1,000.00 198.00 198.00 802.00

Carneys Point 2,000.00 1,117.62 882.38 2,000.00 0.00

Clayton 2,000.00 0.00 2,000.00

Deptford 3,000.00 0.00 3,000.00

East Greenwich 2,000.00 0.00 2,000.00

Elk 1,500.00 0.00 1,500.00

Elsinboro 1,000.00 0.00 1,000.00 3/21/2019

Fairfield 1,500.00 0.00 1,500.00

Franklin 2,500.00 0.00 2,500.00

Glassboro 3,000.00 0.00 3,000.00

Greenwich 2,000.00 0.00 2,000.00

Harrison 2,000.00 0.00 2,000.00

Logan 2,000.00 0.00 2,000.00

Lower Alloways Creek 2,000.00 0.00 2,000.00

Mannington 1,000.00 0.00 1,000.00

Mantua 2,500.00 0.00 2,500.00

Monroe 3,000.00 0.00 3,000.00

Oldmans 1,000.00 0.00 1,000.00

Paulsboro 2,000.00 125.00 125.00 1,875.00

Penns Grove 2,500.00 0.00 2,500.00

Pennsville 2,500.00 0.00 2,500.00

Pilesgrove 1,000.00 0.00 1,000.00

Pitman 2,500.00 0.00 2,500.00

Quinton 1,000.00 0.00 1,000.00 3/21/2019

Shiloh 500.00 0.00 500.00

South Harrison 1,000.00 0.00 1,000.00

Swedesboro 1,500.00 0.00 1,500.00

Upper Pittsgrove 1,000.00 0.00 1,000.00

Vineland 3,000.00 0.00 3,000.00

Washington 3,000.00 0.00 3,000.00

Wenonah 1,500.00 0.00 1,500.00

West Deptford 3,000.00 0.00 3,000.00

Westville 2,000.00 0.00 2,000.00

Woodbury (City) 2,500.00 0.00 2,500.00

Woodbury Hgts 2,000.00 0.00 2,000.00

Woodstown 1,500.00 0.00 1,500.00

Woolwich 2,000.00 0.00 2,000.00

Total By Line 71,000.00 0.00 0.00 125.00 0.00 1,315.62 882.38 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,323.00 68,677.00


2019 EPL/Cyber Risk Management Budget

All Funds must be claimed or encumbered by November 1, 2019. All encumbered funds must be claimed by February 1, 2020

EPL and Cyber Reimbursement TRICOJIF Updated as of 6/14/2019

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JUNE 2019

CLOSED CASES

1.) Mendola v. Township of Monroe-This matter involved the Plaintiff’s allegations in a United States District Court, District of New Jersey Complaint arising from an incident which occurred on January 26, 2016. The Plaintiff, Deborah Mendola, alleged that the Township of Monroe Police Department was dispatched to the Plaintiff’s residence as result of a neighbor’s call concerning a parking dispute. The Plaintiff further alleged that despite the caller indicating to police dispatch that two of the parties, the Plaintiff and her Husband, involved in the dispute were deaf, the Police Officers were dispatched to the scene without a request being made for a sign language interpreter and at the time of the Officers’ arrival there was no sign language interpreter present. The Complaint stated that the Officers first spoke to the caller involved in the parking dispute who again informed the Police Officers that the Plaintiff and her husband are deaf. It is alleged that the Police Officers subsequently proceeded to the Plaintiff’s home to speak with the Plaintiff and her Husband without the assistance of a sign language interpreter. At that time, the Plaintiff’s daughter was forced to attempt to interpret for her parents. The Complaint indicated that the Plaintiff’s son then arrived on scene and began arguing with the Police Officers. The Plaintiff further alleged that without the aid of a sign language interpreter, the Plaintiff could not hear or understand what was happening, and that when the Plaintiff observed a confrontation between the Police Officers and her son, the Plaintiff attempted to communicate with the Officer by getting in front of the Officers so that they could see her, using sign language, and attempting to use her voice. At that time, it is alleged that the members of the Township of Monroe Police Department used force to bring the Plaintiff to the ground and to handcuff her hands behind her back. It was alleged that the force caused the Plaintiff to suffer an asthma attack. The Plaintiff further alleged the she felt panicked, worsening her asthma attack, because she was unable to communicate her medical concerns as her hands were cuffed behind her back. The Plaintiff alleged that without the aid of a qualified interpreter, the Plaintiff did not understand why she had been arrested or what was happening to her. The Plaintiff was eventually charged with Assault on a Police Officer, Obstructing the Administration of Law, Resisting Arrest, and Improper Behavior. The Plaintiff alleged that the Monroe Township Police Department discriminated against her and failed to accommodate her disability, leading to an improper arrest based solely on her disability, the deprivation of the right to understand the basis for her arrest, and her inability to communicate her medical needs. The Plaintiff further alleged that as a result of the actions of the members of the Monroe Township Police Department, this traumatic experience caused the Plaintiff humiliation, frustration, embarrassment and fear. The case was assigned to A. Michael Barker, Esquire on January 6, 2018. Defense Counsel accepted the Assignment and he filed our Answer with the Court. Defense Counsel participated in an initial Case Management Conference and a Joint Discovery Plan with Plaintiff's Counsel was entered. Initial Discovery Responses were exchanged and the numerous Depositions were conducted. The Plaintiff issued an initial demand for settlement for a payment in the amount of $3,000,000.00 which was subsequently reduced to a payment in the amount of $150,000.00. Defense Counsel retained the services of a Police Practices Expert. A Settlement Conference was conducted between the parties and Defense Counsel was ultimately able to negotiate the settlement of this matter for a payment to the Plaintiff in the amount of $75,000.00. A Settlement Agreement and General Release and a Stipulation of Dismissal with Prejudice has been drafted and provided to Plaintiff’s Counsel for execution.

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2.) Strittmatter Estate v. City of Vineland-This matter involved the Plaintiff’s allegations in a Superior Court of New Jersey, Cumberland County Complaint that on October 30, 2013, the Decedent, Alexa J. H. Strittmatter, was a pedestrian who was in the process of crossing the roadway on Main Road, in the City of Vineland, when she was struck by a motor vehicle owned by the Defendant, Hilda Rodriguez, and operated by the Defendant, Norberto Rodriguez-Centeno. The Plaintiff alleged that the Decedent sustained serious and severe injuries as a result of the accident which ultimately contributed to her death. The Plaintiff further alleged that the City of Vineland was negligent in allowing the dangerous condition of the roadway to exist, specifically that the City failed to install a traffic light on the City owned and controlled cross street which failure adversely effected the traffic flow on Main Road, in the City of Vineland. The case was assigned to Robert A. Baxter, Esquire on May 26, 2016. Defense Counsel accepted the Assignment, and he filed our Answer, and he proceeded with Discovery. The Arbitration Hearing scheduled for January 26, 2017 was adjourned. Plaintiff's Counsel filed four Motions to Extend the Discovery End Date to which Defense Counsel had filed Opposition. The Plaintiff's first three Motions to Extend Discovery were granted; however, Plaintiff's latest Motion to Extend Discovery which was filed on February 28, 2019 was ultimately denied. The extended Discovery End Date was February 28, 2019. An Arbitration Hearing was scheduled in this matter for June 6, 2019. Defense Counsel proceeded with the filing of our Motion for Summary Judgment on May 6, 2019, and on May 24, 2019, Judge Chetney entered an Order dismissing the Complaint as to the City of Vineland in its entirety with prejudice. 3.) Russ v. Township of Washington-This matter involved the Plaintiff’s allegations in a Superior Court of New Jersey, Gloucester County Complaint arising from an incident which occurred on December 10, 2016. The Plaintiff, Rhonda Russ, alleged that she was lawfully on the premises known as The Investors Bank Performing Arts Center (Washington Township High School), located at 519 Hurffville-Cross Keys Road in Sewell, when she was caused to slip and fall as a result of an alleged dangerous condition. The Plaintiff alleged that as a result of the fall, she had suffered serious and permanent injuries, specifically, a displaced bimalleolar type fracture to her right ankle. The Plaintiff further alleged that the Township of Washington was negligent in allowing the dangerous condition and/or hazardous condition to exist. The case was assigned to Timothy R. Bieg, Esquire on May 2, 2019 and he was advised that this claim was initially denied and an Affidavit of Non-Jurisdiction was previously provided to the Plaintiff. Defense Counsel was instructed to provide notice to the Plaintiff’s attorney to dismiss the Complaint in accordance with R. 1:4-8 based upon non-jurisdiction. On June 6, 2019, Plaintiff’s Counsel filed a Stipulation of Dismissal without prejudice as to the insured. 4.) Diggs v. City of Woodbury-This matter involved the Plaintiff’s allegations in a United States District Court, District of New Jersey Complaint arising from an incident which occurred on November 29, 2016. The Plaintiff, Lamar Diggs, alleged that members of the City of Woodbury Police Department were dispatched to 430 Cooper Street, Apt. D1, in the City of Woodbury, for a report of a 911 hang up. Police Dispatch was subsequently able to call back and speak with a female at the residence who advised the Dispatcher that the Plaintiff was assaulting her. Members of the City of Woodbury Police Department arrived on scene and the Plaintiff was ultimately placed under arrest on a domestic violence complaint. The Plaintiff alleged that during the arrest, the Defendant Police Officers, without probable cause, violently struck the Plaintiff multiple times about his face and right eye socket, causing severe and permeant injuries to the Plaintiff. In addition, the Plaintiff claimed that he sustained monetary damages and numerous violations of his civil

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rights. The Plaintiff further alleged that the City of Woodbury was negligent in their duty to supervise the members of the City of Woodbury Police Department and in ensuring that the Woodbury Police Department is operated in a lawful manner preserving the rights and privileges of the citizens. The case was assigned to Robert A. Baxter, Esquire on December 13, 2017. Defense Counsel accepted the Assignment, and he filed our Answer and he proceeded with Discovery. Defense Counsel attended an initial Scheduling Conference before the Court where the Plaintiff's Counsel informed the Court that after reviewing the body cam videos that Defense Counsel provided with a Rule 11 letter, Plaintiff's Counsel was inclined to dismiss this lawsuit. The Plaintiff's Counsel advised that he would meet with the Plaintiff, who was incarcerated in Bridgeton, at which time he planned to show the videos to him and see if he had any response that would call the videos into question. Assuming that the Plaintiff could not present any evidence to rebut the videos, Plaintiff’s Counsel stated that he would either dismiss the case or if the Plaintiff wished to proceed pro se, Plaintiff's Counsel would withdraw as Counsel. The Plaintiff’s Counsel advised the Judge that he was given a completely different story from the Plaintiff than what the videos portrayed. The Plaintiff's Counsel subsequently filed a Motion to Withdraw as Counsel which was ultimately granted on November 28, 2018. In addition, the Court directed the Plaintiff to obtain a new counsel by December 28, 2018 or he would be proceeding pro se. The Court also scheduled an in-person conference directing the Plaintiff or his newly retained counsel to appear on January 11, 2019 to set scheduling deadlines. The Plaintiff failed to appear and the Court entered an OTSC compelling the Plaintiff to appear in Court on February 1, 2019 and to show good cause as to why he did not appear on January 11, 2019, or risk further sanctions from the Court including dismissal. The Plaintiff failed to appear at the Show Cause Hearing and on March 4, 2019, Magistrate Judge Schneider entered a Report and Recommendation recommending the Dismissal of this matter in its entirety based upon the Plaintiff's failure to prosecute the matter or appear at Court Ordered Hearings. On May 17, 2019, an Order and Opinion was ultimately entered by United States District Judge Bumb dismissing the matter as to all insured Defendants.

J. A. Montgomery Risk Control

GLOUCESTER, SALEM, CUMBERLAND COUNTIES

MUNICIPAL JOINT INSURANCE FUND SAFETY DIRECTOR’S REPORT

TO: Municipal Fund Commissioners, Safety Coordinators, and Risk Managers FROM: Robert Garish, Senior Risk Control Consultant DATE: June 3, 2019 Service Team:

Keith Hummel Associate Public Sector Director [email protected]

Office: 856-552-6862 Fax: 856-552-6863

Robert Garish Senior Risk Consultant

[email protected] Office: 856-552-4650 Cell: 609-947-9719

Howard Spencer Senior Risk Consultant


Robert Holwitt Senior Risk Consultant


Liam Callahan Risk Control Consultant


Danielle Sanders Administrative Assistant

[email protected] Office: 856-552-6898 Fax: 856-552-6899

Mailing Address: 231 Main Street

P. O. Box 2017, Toms River New Jersey 08754

Toll-Free: 877-398-3046

MAY ACTIVITIES LOSS CONTROL SERVICES · Township of Alloway – Conducted a Loss Control Survey on May 24 · Township of Carneys Point – Conducted a Loss Control Survey on May 7 · Township of Deptford – Conducted a Loss Control Survey on May 21 · Township of Elsinboro – Conducted a Loss Control Survey on May 28 · Township of Logan – Conducted a Loss Control Survey on May 24 · Township of Mantua – Conducted a Loss Control Survey on May 30 JIF MEETINGS ATTENDED · Fund Commissioner Meeting – May 20 · Claims Meeting – May 20 · Executive Safety Committee Meeting – May 30

MEL MEDIA LIBRARY The following members used the MEL Media Library during May. Please note the new e-mail address: [email protected] and telephone number: 856-552-4900. To either view, the full video catalog or rent videos, use the above website or NJMEL.org.

No videos were viewed during the month of May

MEL MEDIA CATALOG To view the entire updated MEL Media Catalog with 100 new DVD titles go to NJMEL.org, click on the Video button at the top of the page, and then choose ‘Order Conventional Videos.’ NEW SAFETY DIRECTOR’S BULLETINS AND NOTICES Regional training announcements and Bulletins are distributed by e-mail to Fund Commissioners, Safety Coordinators, and Risk Consultants. Please access the TRICO JIF (http://www.tricojif.org/) to verify Fund Commissioners, Safety Coordinators and Risk Managers contact information is correct. If you find a discrepancy, please let us know. If applicable, a copy or copies of the Safety Director’s Bulletins are attached. The following Safety Director Bulletins and alerts were distributed by e-mail during May. If you are not receiving updates or would like to add other names to the distribution list, please let us know. · May 20 - Regional Training - Practical Leadership Strategies - June 25, 2019 · May 21 - Did You Know? – MSI Training Schedule – TRICO JIF, June 2019 · May 23 - Updated Bulletin – Preparing for 2019 Hurricane Season · May 24 - Safety Message - Additional Training Opportunity: 2019 Safety Expo

UPCOMING EVENTS · Claims Meeting – June 24 · Executive Committee Meeting –June 24 · Regional Training – Practical Leadership Strategies – June 25

MSI TRAINING PROGRAMS NOTE: We need to keep our list of MSI Training Administrators up-to-date. If there are any changes, deletions or you need to add a new Training Administrator, please advise ([email protected]). Listed below are upcoming MSI training programs scheduled for June, July, and August of 2019. Enrollment is required for all MSI classes. MSI classes are subject to cancellation or rescheduling at any time. Members are reminded to log on to the www.njmel.org website, then click on the MSI logo to access the Learning Management System where you can enroll your employees and verify classes. Enrolling your staff ensures you will be notified of any schedule changes.

If you need assistance using the MSI Learning Management System, please call the MSI helpline at 866-661-5120.

DATE LOCATION TOPIC TIME 6/4/19 City of Ocean City #1 Playground Safety Inspections 8:30 - 10:30 am 6/4/19 City of Ocean City #1 LOTO 10:45 - 12:45 pm 6/5/19 Evesham Township MUA LOTO 8:30 - 10:30 am 6/5/19 Evesham Township MUA Hearing Conservation 10:45 - 11:45 am 6/5/19 City of Vineland LOTO 9:00 - 11:00 am

6/6/19 Township of Tabernacle

#1 Fire Extinguisher 8:30 - 9:30 am

6/6/19 Township of Tabernacle

#1 Asbestos, Lead, Silica Overview 9:45 - 10:45 am 6/7/19 Borough of Clementon #3 Playground Safety Inspections 8:30 - 10:30 am 6/10/19 Borough of Magnolia Sanitation/Recycling Safety 8:00 - 10:00 am

6/10/19 Borough of Magnolia Employee Conduct/Violence

Prevention 10:15 - 11:45 am

6/10/19 Township of Hamilton #5 DDC-6 8:30 - 3:00 pm w/lunch

brk 6/11/19 Borough of Clementon #3 Flagger/Work Zone Safety 8:30 - 12:30 pm 6/12/19 Borough of Pitman Flagger/Work Zone Safety 8:30 - 12:30 pm 6/13/19 Township of Willingboro Jetter/Vacuum Safety 8:00 - 10:00 am 6/13/19 Township of Willingboro Shop & Tool Safety 10:15 - 11:15 am 6/13/19 City of Millville #1 Fast Track to Safety 8:30 - 12:30 pm 6/18/19 Borough of Audubon #1 CEVO-Fire-Evening 6:30 - 10:30 pm

6/18/19 Borough of Avalon #4 Seasonal (Summer) Employee

Orientation 8:30 - 12:30 pm

6/19/19 Township of Pemberton Hazard ID: Making Your

Observation Count 8:30 - 10:30 am 6/19/19 Township of Pemberton Shift Briefing Essentials 10:45 - 12:15 pm 6/20/19 City of Burlington #2 Fall Protection Awareness 8:30 - 10:30 am 6/20/19 City of Burlington #2 PPE 10:45 - 12:45 pm 6/20/19 City of Vineland LOTO 9:00 - 11:00 am

6/25/19 Township of Florence HazMat Awareness w/HazCom

GHS 8:30 - 11:30 am

6/26/19 Township of West

Deptford Seasonal (Summer) Employee

Orientation 11:30 - 3:30 pm 6/26/19 City of Pleasantville #1 Playground Safety Inspection 8:30 - 10:30 am

6/26/19 City of Pleasantville #1 Employee Conduct/Violence

Prevention 10:45 - 12:15 pm

6/27/19 City of Ocean City #1 Seasonal (Summer) Employee

Orientation 8:30 - 12:30 pm 6/28/19 City of Bordentown CDL-Drivers Safety Regulations 1:30 - 3:30 pm

7/10/19 Township of Burlington #3 Seasonal (Summer) Employee

Orientation 8:00 - 12:00 pm 7/11/19 Borough of Audubon PPE 11:30 - 1:30 pm 7/11/19 Borough of Audubon Confined Space Awareness 1:45 - 2:45 pm

DATE LOCATION TOPIC TIME

7/11/19 City of Ocean City #1 Seasonal (Summer) Employee

Orientation 8:30 - 12:30 pm 7/12/19 Borough of Collingswood Jetter / Vacuum Safety 8:30 - 10:30 am 7/12/19 Borough of Collingswood Fall Protection Awareness 10:45 - 12:45 pm

7/15/19 Township of Egg Harbor

#5 Heavy Equipment Safety 8:30 - 11:30 am

7/16/19 Pemberton Township

BOE Playground Safety Inspections 8:30 - 10:30 am

7/16/19 Pemberton Township

BOE LOTO 10:45 - 12:45 pm 7/17/19 Lower Township MUA Back Safety/Material Handling 8:30 - 9:30 am 7/17/19 Lower Township MUA BBP 9:45 - 10:45 am 7/18/19 Township of Pemberton CMVO 8:30 - 12:30 pm

7/19/19 Township of Mantua Fast Track to Safety 8:30 - 1:00 pm w/lunch

brk 7/25/19 City of Ocean City #4 Landscape Safety 8:30 - 11:30 am 7/26/19 Township of Bordentown Flagger/Work Zone Safety 9:00 - 1:00 pm 7/31/19 Township of Florence Heavy Equipment Safety 8:00 - 11:00 am 7/31/19 Township of Florence Back Safety/Material Handling 11:15 - 12:15 pm 8/2/19 City of Millville #1 CDL-Drivers Safety Regulations 9:00 - 11:00 am 8/8/19 Borough of Collingswood Heavy Equipment Safety 8:30 - 11:30 am


#5 Employee Conduct/Violence

Prevention 8:30 - 10:00 am


#5 Fire Safety 10:15 - 11:15 am


#5 Confined Space Awareness 11:30 - 12:30 pm 8/14/19 Logan Twp. MUA #1 Fire Extinguisher 8:30 - 9:30 am 8/14/19 Logan Twp. MUA #1 Shop & Tool Safety 9:45 - 10:45 am

8/16/19 Township of Mantua Flagger/Work Zone Safety 10:30 - 3:00 pm w/lunch

brk 8/20/19 Deptford Township MUA Excavation/Trenching/Shoring 8:00 - 12:00 pm 8/22/19 Borough of Audubon LOTO 11:30 - 1:30 pm 8/22/19 Borough of Audubon HazCom w/GHS 1:45 - 3:15 pm 8/28/19 City of Pleasantville #1 Jetter/Vacuum Safety 8:30 - 10:30 am 8/28/19 City of Pleasantville #1 Shop & Tool Safety 10:45 - 11:45 am 8/29/19 Township of Pennsville #1 Hearing Conservation 8:30 - 9:30 am 8/29/19 Township of Pennsville #1 BBP 9:45 - 10:45 am

8/30/19 Township of Bordentown Ladder Safety/Walking-Working

Surfaces 9:00 - 11:00 am 8/30/19 Township of Bordentown Playground Safety Inspections 11:15 - 1:15 pm

MSI Course CEU's/Cat. MSI Course CEU's/Cat.Accident Investigation 2 / M HazCom with Globally Harmonized System 1 / T,GAdvanced Safety Leadership 10 / M Hazardous Materials Awareness w/ HazCom & GHS 3 / TAsbestos, Lead & Silica Industrial Health Overview 1 / T,G Hazard Identification - Making Your Observations Count 1 / T,MBack Safety / Material Handling 1 / T Hearing Conservation 1 / T,GBloodborne Pathogens Training 1 / G Heavy Equipment Safety 1 / G - 2 / TBloodborne Pathogens Administrator Training 1 / T,M Hoists, Cranes and Rigging 2 / T BOE Safety Awareness 3 / T Housing Authority Safety Awareness 3 / TCDL – Supervisors Reasonable Suspicion 2 / M Jetter Safety 2 / T CDL - Drivers' Safety Regulations 2 / G Landscape Safety 2 / T Coaching the Maintenance Vehicle Operator 2 / T,M Leaf Collection Safety Awareness 2 / TConfined Space Entry – Permit Required 3.5 / T Lockout Tagout 2 / TConfined Space Awareness 1 / T,G Personal Protective Equipment (PPE) 2 / TDefensive Driving-6-Hour 6 / M Playground Safety Inspections 2 / TDriving Safety Awareness 1.5 / T Sanitation and Recycling Safety 2 / TEmployee Conduct and Violence in the Work Place 1.5 / E Safety Committee Best Practices 1.5 / MExcavation Trenching & Shoring 2 / T,M Safety Coordinator's Skills Training 3 / M,GFall Protection Awareness 2 / T,M Shop and Tool Safety 1 / TFast Track to Safety 4 / T Seasonal Public Works Operations 3 / TFire Extinguisher 1 / T Snow Plow Safety 2 / TFire Safety .5/ T - .5/ G Special Events Management 2 / MFlagger / Workzone Safety 2 / T,M Shift Briefing Essentials 1 / M

MSI Course CEU's/Cat. MSI Course CEU's/Cat.Asbestos, Lead & Silica Industrial Health Overview 1 / P Hazard Identification - Making your Observations Count 2 / PBloodborne Pathogens Training 1 / P Safety Committee Best Practices 1.5 / PEmployee Conduct and Violence in the Work Place 1.5 / E Safety Coordinator's Skills Training 6 / P

Special Event Management 2 / P

MSI Course TCH's/Cat. MSI Course TCH's/Cat.Accident Investigation 1.5 / S Hazardous Materials Awareness w/ HazCom & GHS 3 / SAdvanced Safety Leadership 10 / S Heavy Equipment Safety 3 / SAsbestos, Lead & Silica Industrial Health Overview 1 / S Housing Authority Safety Awareness 3 / SBack Safety / Material Handling 1 / S Hazard Identification - Making your Observations Count 1.5 / SBloodborne Pathogens Training 1 / S Hearing Conservation 1 / SBloodborne Pathogens Administrator Training 2 / Non S Hoists, Cranes and Rigging 2 / SBOE Safety Awareness 3 / S Jetter Safety 2 / SCDL – Supervisors Reasonable Suspicion 1.5 / S Ladder Safety/Walking Working Surfaces 2 / SCDL - Drivers' Safety Regulations 2 / S Landscape Safety 2 / SConfined Space Awareness 1 /S Leaf Collection Safety Awareness 2 / SConfined Space Entry - Permit Required 3.5 / S Lockout Tagout 2 / SDefensive Driving-6-Hour 5.5 / S Shop and Tool Safety 1 / SDriving Safety Awareness 1.5 / S Office Safety 2 / SEmployee Conduct and Violence in the Work Place 1.5 / Non S Personal Protective Equipment (PPE) 2 / SExcavation Trenching & Shoring 4 / S Safety Committee Best Practices 1.5 / SFall Protection Awareness 2 / S Safety Coordinator's Skills Training 5 / Non SFast Track to Safety 4 / S Seasonal Public Works Operations 3 / SFire Extinguisher 1 / S Shift Briefing Essentials 1.5 / SFire Safety 1 / S Snow Plow Safety 2 / SFlagger / Workzone Safety 2 / S Special Event Management 2 / SHazCom with Globally Harmonized System 1.5 / S

MSI Course CEU's/Cat. MSI Course CEU's/Cat.Employee Conduct and Violence in the Work Place 1.5 / E Employee Conduct and Violence in the Work Place 1.5 / E

MSI Course CEU's/Cat. MSI Course CEU's/Cat.Fire Extinguisher Safety 1 / CRP Employee Conduct and Violence in the Work Place 1.5 / EHazard Recognition- Making your Observations Count 2 / CRPHeavy Equipment 3 / CRPSanitation and Recycling Safety 2 / CRP

MSI Course CEU's/Cat.Playground Safety Inspections (CEUs for all Park and Rec Professionals) .2

***Categories ***Categories(cont.)E - Ethics Non S - Non Safety (Management)T - Technical P - Professional DevelopmentG - Governmental M - ManagementS - Safety / Non S - Non Safety CRP - Certified Recycling Professional Classroom CEU

CEU's for Certified Recycling Professionals CEU's for Qualified Purchasing Agents

CEU's for Park and Rec Professionals

CEU's for Certified Publics Works Managers

CEU's for Registered Municipal Clerks

TCH's For Water/ Wastewater

CEU's for Tax Collectors CEU's for County/Municipal Finance Officers

Lessons Learned from Losses Monthly Newsletter – JUNE 2019

HURRICANE PREPAREDNESS

Please remember before the storm. • Confirm flood policies are in place for buildings where any portion of the building in Special Flood Hazard

Areas A or V. • Outline your municipality’s emergency communication plan. Routine lines of authority and

communication often need to be modified during emergencies and when a state of emergency is declared

• Appoint someone at your municipality to be the point person on a catastrophic event. This person gathers information on all damages and communicates with insurance companies and FEMA.

Please remember after the storm. • Report the claim to Qual-Lynx as soon as possible. • Take pictures of all damages to buildings, contents and vehicles. • Keep keys and vehicle titles of totaled vehicles in one place. • If you have any damage at all, report the claim to FEMA as soon as possible. • Keep all receipts and rental agreements.

Example: A municipality claimed more than $100,000 worth of turn out gear and other emergency equipment was damaged beyond repair in a storm. The municipality discarded all of these items, so they were not available for inspection. They never took any pictures of the damaged items. There was no way for them to prove their claim. Therefore, there was no choice but to settle the claim for a much smaller percentage(approximately 20%) than the claimed amount. Had they snapped a few pictures of the damaged items, the claim would have likely been settled for the full amount.

GLOUCESTER, SALEM AND CUMBERLAND COUNTIES MUNICIPAL JOINT INSURANCE FUND

WELLNESS DIRECTOR’S REPORT TO: Municipal Fund Commissioners, Safety Coordinators, and Risk Managers FROM: Debby Schiffer, JIF Wellness Director DATE: June 24, 2019 Gloucester County Library, Mullica Hill, NJ Contact Information: [email protected] 856-322-1220

JUNE ACTIVITIES AND PLANNED EVENTS

Carneys Point – Health and Body Trivia quiz sent in email to all employees Clayton – Portion Distortion Quiz presentation with healthy snacks. East Greenwich – Jefferson presentations on Fad Diets. Elk – Jefferson presentation on Skin Health Fairfield Twp –presentations for Fire Volunteers on Diabetes and Your Body. Lower Alloway Creek – Attended safety meeting end of May and demonstrated safe exercises to strengthen lower back and core. Logan – Ten employees started to Healthy Lifestyle challenge Mantua - Winners of water drinking personal “challenge” for the month of May announced. Reflexology scheduled for celebration. Pennsville – Visiting Nurse to offer blood pressure screening at end of month. Vineland – Ivy Rehab to present to Utilities on the Industrial Athlete. Woodbury –first 12 employees free registration for signing up to participate in the annual Benjamin Ross 5k Run/Walk. Local Yoga studio offered a demo on chair yoga/stretching for employees.

June Wellness Connection Newsletter

The life expectancy of a man has increased dramatically over the last 50 years. But it’s not the years in our life that matter, it’s the life in our years. Ones investment in his/her overall health is essential for disease prevention and quality of life! June is Men’s Health Month, so gentlemen, this newsletter is for you! Some of the topics covered include:

· Prostate health · Guidelines for check ups · Men’s higher risk of Melanoma · Knowing the Enemy…and more!

Please share this with your employees; print them out and post them for all to see.

Also, June is a great time to get outdoors and more. You might want to try walking for your health with a 12-week walking program. Check it out!

I welcome the opportunity to assist with organizing, researching, or presenting any wellness topic your staff may express interest in learning. Let’s think beyond the traditional components of being healthy and incorporate easy and fun activities into the work environment that not only improve mental health but increases productivity!

Thank you! Wishing all dads a very Happy Father’s Day!

Gloucester, Salem, Cumberland Counties Municipal JIF

Managed Care Summary Report

2019

May-19 May-18 YTD May 19 YTD May 18

# of New Claims Reported 53 26 233 158

# of Report Only 17 6 76 50

% Report Only 32.1% 23.1% 32.6% 31.6%

# of Medical Only 33 15 131 74

# of Lost Time 3 5 26 34

Medical Only to Lost Time Ratio 92:08 75:25 83:17 69:31

Average # of Days to Report a Claim 2.6 1.5 4.0 3.6

Nurse Case Management May-19 May-18

# of Cases Assigned to Case Management 21 39

# of Cases >90 days 17 29

Savings May-19 May-18 YTD May 19 YTD May 18

Bill Count 345 351 1287 1389

Provider Charges $305,825 $389,497 $2,119,958 $1,660,252

Repriced Amount $106,684 $156,905 $761,005 $660,140

Savings $ $199,141 $232,593 $1,358,952 $1,000,113

% Savings 65.1% 59.7% 64.1% 60.2%

Participating Provider Penetration Rate May-19 May-18 YTD May 19 YTD May 18

Bill Count 95.1% 96.0% 97.3% 96.1%

Provider Charges 97.0% 95.4% 98.2% 97.3%

Exclusive Provider Panel Penetration Rate May-19 May-18 YTD May 19 YTD May 18

Bill Count 95.2% 98.0% 96.0% 95.7%

Provider Charges 98.7% 99.6% 98.0% 98.0%

Transitional Duty Summary YTD May 19 YTD May 18

% of Transitional Duty Days Worked 71.0% 75.7%

% of Transitional Duty Days Not Accommodated 29.0% 26.7%

Cyber Risk Management Monthly Executive Report

June 11, 2019

Media Pro Training

Municipality Employee Complete % Completed

Carneys Point Township 26 26 100%

Franklin Township 14 14 100%

Oldmans Township 10 10 100%

Pitman Borough 15 15 100%

South Harrison Township 4 4 100%

Swedesboro Borough 9 9 100%

Wenonah Borough 10 10 100%

Woodstown Borough 7 7 100%

Alloway Township 17 16 94%

Woolwich Township 19 18 94%

Elk Township 15 14 93%

Mannington Township 13 12 92%

Paulsboro Borough 13 12 92%

Penns Grove Borough 12 11 91%

Pilesgrove Township 12 11 91%

Quinton Township 12 11 91%

Woodbury City 32 29 90%

Elsinboro Township 7 6 85%

Greenwich Township 14 12 85%

Lower Alloways Creek Township 14 12 85%

Harrison Township 26 22 84%

Woodbury Heights Borough 6 5 83%

Pennsville Township 29 24 82%

Clayton Borough 15 12 80%

Westville Borough 21 17 80%

Mantua Township 32 25 78%

Vineland City 442 336 76%

Upper Pittsgrove Township 7 5 71%

West Deptford 52 33 63%

Washington Township 31 18 58%

Monroe Township 116 52 44%

Fairfield Township 10 4 40%

Shiloh Borough 6 1 16%

8 Municipalities are 100% complete.

9 Municipalities are 90-99% complete



5 Municipalities are below 69% complete

Phishing Report

Municipality Total Emails # Clicked %

Woolwich Twp. 24 6 25%

Woodbury City 44 10 23%

Harrison Twp. 46 8 17%

Elsinboro Twp. 8 1 13%

East Greenwich Township 13 1 8%

Quinton Twp. 15 1 7%

Monroe Twp. 142 9 6%

Alloway Twp. 19 1 5%

Vineland City 566 22 4%

Carneys Point Twp. 41 1 2%

West Deptford Twp. 60 1 2%

Clayton Borough 21 0 0%

Elk Twp. 20 0 0%

Fairfield Twp. 9 0 0%

Franklin Twp. 14 0 0%

Glassboro Borough 100 0 0%

Lower Alloways Creek Twp. 18 0 0%

Mantua Township 39 0 0%

Oldmans Twp 12 0 0%

Paulsboro Borough 16 0 0%

Penns Grove Borough 7 0 0%

Pennsville Twp. 25 0 0%

Pilesgrove Twp. 13 0 0%

Pitman Borough 20 0 0%

Shiloh Borough 9 0 0%

South Harrison Twp. 5 0 0%

Swedesboro Borough 11 0 0%

Upper Pittsgrove Twp. 7 0 0%

Washington Twp. 35 0 0%

Wenonah Borough 6 0 0%

Westville Borough 26 0 0%

Woodbury Heights Borough 8 0 0%

Woodstown Borough 6 0 0%

TRICO

Month # Emails # Clicked % January 839 48 5.7% February 1131 50 4.4% March 1009 54 5.4% April 1165 79 6.8% May 1422 61 4.3% June July August September October November December

IP’s & Emails Ø Missing IP addresses for vulnerability scanning:

§ Penns Grove Borough § Pennsville Twp. § Washington Twp.

Ø Missing Emails for cyber hygiene training:

§ None – 100%

MEL’s Cyber Risk Management Program Emails have been sent to Fund Commissioners to schedule a site visit to assess the municipality’s current cyber security posture and help them understand and meet the MEL’s Minimum Technology Proficiency Standards.

The following municipalities still need to be scheduled:

· Clayton Borough

5.7%

4.4% 5.4%

6.8%

4.3%

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%

7.0%

8.0%

TRICO JIF - Phished

· Fairfield Twp. · Franklin Twp. · Glassboro Borough · Lower Alloways Creek Twp. · Mantua Twp. · Monroe Twp. · Oldmans Twp. · Paulsboro Borough · Penns Grove Borough · Pennsville Twp. · Pitman Borough · Shiloh Borough · Swedesboro Borough · Upper Pittsgrove · Washington Twp. · Westville Borough

This Month’s Cautionary Tale (Because Threats Evolve…) A lot of companies and municipalities are moving to Office 365 for many good reasons. Unfortunately, the bad guys are aware of this, too, and we have seen a ramp-up in phishing attempts using Microsoft OneDrive. Attackers attempt to steal a victim’s account credentials using a spoofed OneDrive login screen. If the user is tricked and enters his or her credentials in the fraudulent login page, the malicious user captures those credentials, and then redirects the victim to their real OneDrive login page. To the victim, it just looks like their login failed and they will usually log in again and go on their way, none the wiser. If the attacker is online and getting the user credentials in real-time, it gets uglier. The attacker may call the victim pretending to be a Microsoft employee and ask them for the authentication code they just received if they know the victim is using multi-factor authentication (MFA). WOW!

This Month’s Special News Recently had a client ask me if saving passwords in their browser was a good idea. The answer is clearly a no. Don't allow your browser to save your passwords—none of them. If you do, those passwords are vulnerable to anyone who gets remote or physical access to your machine. If you absolutely must have your browser store your passwords, use Safari or Firefox and enable the Master Password feature. Use Chrome at your own risk! I recommend you use a good password manager instead. PC Magazine does a great review on these products every year. Personally, I have changed a few times and am currently using LastPass.

Want to avoid doing real work for another 5 minutes?

Password Security Tips #2 and 1: Sharing Passwords

Security with a Smile 😊😊

https://www.pivotpointsecurity.com/blog/sharing-passwords/

June 13, 2019 To the Members of the Executive Board of the Salem, Cumberland, Gloucester Counties Municipal Joint Insurance Fund I have enclosed for your review and, in some cases consideration, documents of presentation relating to claims, transfers, and the financial condition of the Fund. The statements included in this report are prepared on a “modified cash basis” and relate to financial activity through the one month period ending May 31, 2019 for Closed Fund Years 1991 to 2014, and Fund Years 2015, 2016, 2017, 2018 and 2019. The reports, where required, are presented in a manner prescribed or permitted by the Department of Insurance and the Division of Local Government Services of the Department of Community Affairs. All statements contained in this report are subject to adjustment by annual audit. A summary of the contents of these statements is presented below. INVESTMENT INTEREST & INVESTMENTS: Interest received or accrued for the reporting period totaled $ 57,852.72. This generated an average annual yield of 2.12%. However, after including an unrealized net gain of $ 56,403.46 in the asset portfolio, the yield is adjusted to 4.18% for this period. The total overview of the asset portfolio for the fund shows an overall unrealized loss of $38,748.26 as it relates to current market value of $ 29,762,306.15 vs. the amount we have invested. The current market value, including accrued income is valued at $29,906,744.47. Our asset portfolio with Wilmington Trust and consists of 4 obligations with a maturity greater than two years, 9 obligations with maturities less than two years. RECEIPT ACTIVITY FOR THE PERIOD Subrogation Receipts $ 7,233.89 YTD $ 80,941.37 (detailed in my report) Salvage Receipts $ 350.00 Overpayment Reimbursements $ 0.00 Trico vs. Killen $ 323.61

A.E.L.C.F. MEMBER PARTICIPANT BALANCES: ($312.00 Interest Applied) Woodbury City $20,874.00 Washington Twp. $77,713.00 Pittsgrove Township $75,411.00 Stow Creek Twp. $ 3,068.00 LOSS RUN PAYMENT REGISTER FOR THE PERIOD: (Action Item) The enclosed report shows net claim activity during the reporting period for claims paid by the fund and claims payable by the Fund at period end in the amount of $ 451,492.70. The claims detail shows 626 claims payments issued. CASH ACTIVITY FOR THE PERIOD: The enclosed reconciliation report details that during the reporting period the Fund’s “Cash Position” changed from an opening balance of $ 33,530,720.29 to a closing balance of $ 32,001,187.63 showing a decrease in the fund of $ 1,529,532.66. A detailed reconciliation of this change, including its affect on our banking instruments, is included in my report. BILL LIST FOR THE PERIOD: Vouchers to be submitted for your consideration at the scheduled meeting show on the accompanying bill list at the end of my report. The information contained in this cover report is a summary of key elements related to activity during the reporting period. Other detailed information is contained in the attached documents and, if desired, a more specific explanation on any question can be obtained by contacting me at 609-744-3597. Respectfully Submitted, Thomas J. Tontarski Treasurer

Payable To: FY 2019 FY 2018 Clsd Yrs Appropriation Description

1 The Actuarial Advantage 4,356.00 Prof Services/Actuary April 2019 Fees

2 PERMA 11,169.75 Prof Services/Admin. Consultant April - June 2019 fees

3 Arthur J. Gallagher Risk Mgmt Services, Inc. 60,229.00 Prof Services/Administration June 2019 Fees

4 Arthur J. Gallagher Risk Mgmt Services, Inc. 260.93 Misc/Postage/Copies/Faxes May 2019 Fees

5 David DeWeese 9,061.00 Prof Services/Attorney June 2019 Fees

6 David DeWeese 107.76 Closed Years -Other Income

1/3 recovery of expenses ($565.84)from Reimb of

docket#GLO-2053-10 Killen; Inv#D-5123-26

7 Bowman & Company LLP 22,265.00 Prof Services/Auditor Inv#85904; Full pymt for 12/31/18 Audit Services

8 Bowman & Company LLP 15,170.00 Prof Services/Payroll Auditor Inv#85906; Full pymt for WC Payroll Audit

9 Qual-Lynx 39,711.00 Prof Services/Claims Admin June 2019 Fees

10 Joyce Media 375.00 Misc/JIF Website June 2019 fees

11 Kris Kristie 430.00 Misc/Recording Secretary June 2019 Fees

12 J.A. Montgomery Risk Control Services 17,701.00 Prof Services/Safety Director June 2019 Fees

13 Secure Data Consulting Services, LLC 5,088.00 Prof Services/Technology Risk Services DirectorJune 2019 Fees

14 Pivot Point Security 2,524.42 EPL/CYBER/Technology Risk Management ServicesInv#4301 June 2019 Tech Risk Mgmt Services

15 Tom Tontarski 1,151.00 Prof Services/Treasurer June 2019 Fees

16 Conner Strong & Buckelew 955.00 Prof Services/Underwriting Manager June 2019 Fees

17 Debby Schiffer 4,873.00 Wellness June 2019 Fees

18 William Stoms 40.00 Misc/Meeting Expense Set up June 2019 mtg

19 ARC Reprographics 252.66 Misc/Printing Inv#275386, 275308 Pennsville Bks, Tulip broc

20 Iron Mountain 103.01 Misc/Records Retention Service

Inv#BRXJ443 Storage 6/1-30/19; Service 4/24-

5/28/19

21 Office Depot, Inc 174.76 Misc/Office Supplies 2020 office folders; order #326413871-001

22 Carney's Point Township 882.38 EPL/CYBER/EPL/Cyber Incentive Program Malware software

23 Lower Alloways Creek Township 945.92 Optional Safety Budget Safety supplies

24 Pennsville Township 242.12 Wellness Fruit for employees

25 Pennsville Township 1,053.85 Optional Safety Budget Safety supplies

TOTAL 176,749.80 22,265.00 107.76

JIF BILL LIST TOTAL 199,122.56

GLOUCESTER, SALEM, CUMBERLAND COUNTIES MUNICIPAL JIFBILL LIST - JUNE 2019

C:\Users\kkristie\Documents\TRICO\Committee Reports\EPL MINUTES 052019.docx

Employment Practices Liability Committee

Meeting Minutes May 20, 2019 at 2:30 PM

Gloucester County Library Mullica Hill, NJ

A meeting of the Gloucester, Salem & Cumberland Counties Municipal Joint Insurance Fund Employment Practices Liability Committee was held on Monday, May 20, 2019 at 2:30 PM at the Gloucester County Library, Mullica Hill, NJ Those in attendance were: Fund Commissioners: Ken Brown, Carneys Point, Chair

Don Banks, Deptford Township Bob Law, City of Woodbury Karen Sweeney, Wenonah Borough

Maureen Abdill, Pilesgrove Township Jane DiBella, Woolwich Township Bob Diaz, South Harrison Township

Fund Professionals: David DeWeese, Fund Solicitor Lou Romero, Director, Technology Risk Services

Paul Forlenza, Executive Director, AJG Risk Management, Inc. Paul Miola, Executive Municipal JIF Strategist

Kris Kristie, Sr. Account Representative, AJG Risk Management, Inc.

Those unable to attend:

Fund Commissioners: Sue Miller, Clayton Borough Mike Razze, Pitman Borough These minutes do not necessarily reflect the order in which some items were discussed. I. EPL/POL Loss Ratio Reports – FY 2013-2018 – Valued as of 12/31/19

Mr. Forlenza reviewed the EPL/POL Loss Ratio Reports for Fund Years 2013-2018 valued as of March 31, 2019 that were included in the agenda packet. He stated that although there will be development in the more recent years; the Fund’s overall results have improved in comparison to five years ago, and are continuing to trend in a favorable direction. Mr. Forlenza then referenced a spreadsheet that depicted the incurred EPL vs. incurred POL results over the same six year period valued as of March 31, 2019 by member. Mr. Forlenza then briefly reviewed the individual Fund Year spreadsheets that depict EPL/POL Incurred Losses vs. Premium for Fund Years 2013-2018 valued as of March 31, 2019 by member. He noted the EPL/POL Six Year Average Loss Ratio for the TRICO JIF is 57.8% and the Five Year Average Loss Ratio is 61.4%. He stated that the carrier uses a five year history to gauge the Fund’s performance; however, the JIF uses the six year average loss ratio to allocate the EPL premium across the membership. Mr. Forlenza reminded the

TRICO JIF Employment Practices Liability Committee Minutes May 20, 2019 Page 2


Committee that the carrier uses a 55% loss ratio as a “breakeven” point for determining the JIF’s performance, and will look at Fund Years 2015-2018 plus the first 6 months of 2019 in determining renewal rates. He also noted that even though Vineland had some bad claims in year 2014-2016, Fund Years 2017-2018 are trending better. Mr. Forlenza stated that the Loss Ratio Snapshots, inclusive of JIF, MEL, and EPL/POL, were distributed to the members at the April Executive Committee Meeting.

II. EPL/POL Claims Filed

A. Open XL Claims Mr. DeWeese reviewed the status of the two remaining EPL/POL claims files with XL. He noted both claims are in Litigation with Defense Counsel assigned.

B. Open QBE Claims

Mr. DeWeese reviewed the open cases with QBE. Mr. DeWeese stated that there are currently thirty-two (32) open claims; twenty (20) are awaiting coverage determination; twelve (12) are in Litigation and twelve (12) have Defense Counsel assigned.

C. Closed Claims with QBE Mr. DeWeese stated that from February 2019 through May 2019, there have been nine (9) claims closed: two (2) were closed due to inactivity; one (1) was dismissed with payment issued to the Plaintiff; one (1) was dismissed without payment issued to the Plaintiff; and nine (9) were coverage denials. Mr. DeWeese reviewed some of the more complicated claims with the Committee. Mr. DeWeese also noted discussion which took place at the May 14th EPL/POL Defense Panel Meeting. This is a semi-annual meeting where the assigned EPL Defense Panel members come together to discuss issues and concerns. One of the items discussed included Consent to Settle issues. Mr. DeWeese explained that if a settlement offer is made and the Governing Body decides not to settle the claim then a letter will go to the town indicating that a check will be issued to the town in the amount the in which the claim could have been settled, minus any deductibles and co-pays, and the claim is now in the hands of the municipality to defend at their own expense. As far as QBE is concerned, the claim is no longer their responsibility.

III. Members of Concern

A. Paulsboro Mr. Forlenza reminded the Committee of their discussions at last February’s meeting in regards to Paulsboro’s performance in Fund Years 2014, 2016, and 2017. He noted that although Mr. DeWeese noted the claims are still there, there are no new claims and none of the current claims are getting worse. He noted 2018-2019 are looking better and they are making a concerted effort to clean up the remaining claims, thus he sees no immediate concern and he will continue to monitor Paulsboro’s performance. Mr. Forlenza then asked Mr. DeWeese if he felt there were any other members of concern. Mr. DeWeese responded that there were none at this time.



Mr. Forlenza asked if there were any other members of concern at this time. Mr. DeWeese stated that there were no other members of concern at this time.

IV. MEL EPL Plan of Risk Management Program A. 2019-2020 Program – Current member Status as of May 2019

Mr. Forlenza noted that every member in the Fund is in compliance with the Program which will assist in keeping member deductibles and coinsurance costs down. He pointed out that Washington Township is currently the only member with a $75,000 deductible for Police claims.

V. Land Use Liability Risk Management Program

Mr. Forlenza reminded the Committee that this is a training program developed last year by the MEL for members of municipal planning, zoning, and/or land use boards. The training materials that he received from the MEL included more than 60 PowerPoint slides and referenced various court decisions and legal principles that were somewhat overwhelming. In an attempt to make this material easier to digest, he edited the program materials to approximately 4-5 pages of text that incorporates the main principles included in the original PowerPoint presentation. This has now been sent to Mr. DeWeese for a final review. Once the final reviews are complete, the training booklet will be sent to the Municipal Clerks asking that they forward the materials to the land use board secretary and land use board attorney with instructions on how to complete the training and certify its completion. Once the training is complete, the land use board members will be eligible for the expanded coverage, which is reimbursement of $50,000 of defense costs if the board member is sued personally in civil court and not otherwise indemnified by the municipality and reimbursement of $50,000 of defense costs if the board member is charged criminally and found not guilty.

Mr. Forlenza noted he would keep the committee updated as to his progress in this matter. VI. MEL EPL Helpline

A. Current EPL Helpline Authorized Users Mr. Forlenza noted the EPL Authorized User list is included in the agenda packet. He stated

that this list depicts the current authorized contacts as appointed by Resolution and reported to his office. He asked everyone to please review the list, which will also be presented at the Executive Committee meeting later that afternoon. He reminded the Committee that all changes to the EPL Helpline contacts must be made via Resolution. Please forward these Resolutions to Kris Kristie, along with all contact information for that appointee, so the records can be updated.

Mr. Forlenza then reminded the Committee that the new EPL Helpline; “MEL Line”, was rolled out two months ago and is a dedicated resource for members to call for guidance on employment relates issues that they are facing. Mr. DeWeese stated that the MEL Program will use three (3) attorneys, himself included, and will provides members with access to attorneys that know NJ law and know our members and their needs. He noted he has been receiving calls, though not as many as he thought, which may be due to the program being new. Mr. DeWeese stated the calls have gone very well as he feels the members are very comfortable in speaking with him. He also explained that should he not be particularly



familiar with a question, he will send a memo to the member recapping the conversation so there is some documentation of the call and issue, copying Mr. Semrau, who is also on the panel, and keeping a log of all of the calls, as well as Mr. Pevner with Summit Risk. He will then get the caller in touch with one of the Defense Panel attorneys who are more specialized in a particular area.

A discussion ensued and Mr. Forlenza noted that his office will be revising the EPL/Cyber Risk Management Budget guidelines to remove the existing language regarding the EPL Attorney “hotline” while still allowing these funds to be used for EPL and cyber security related expenses.

VII. 2020-EPL/POL Renewal

Mr. Forlenza reminded the Committee of his office’s ongoing discussions with the MEL Underwriter in regards to an overall reevaluation of the allocation of the EPL premium. He noted that his office has concerns regarding the current allocation of the EPL premium across the MEL JIFs and that some Funds might be paying too much or too little of the premium based upon past performance. He further explained that a member town with one bad claim several years ago, and no claims since, which resulted in an increase in a member’s premium, has no ability to reduce their premium 4 or 5 years after the claim was incurred without increasing other members’ premiums. As a result, “good performing” members could be paying too much for this coverage. This same scenario can apply to the JIF. A onetime poor performing JIF that sees its performance improve due to increases in premium and/or reductions in losses can end up paying more than they should to the benefit of poorer performing Funds. Mr. Forlenza stated that his office is having ongoing discussions with the Fund Underwriter and Texas Underwriters on using a mixture of exposure data and loss information to equally distribute EPL premium across the MEL affiliated JIFs utilizing a phase in process.

VIII. Police Online Training

Mr. Forlenza stated that there are 26 members in the TRICO JIF with police departments. To date, 15 departments have enrolled in the Police One platform; however, only 8 departments are actively taking courses, with 227 classes completed to date. There have been 8 courses released noting these are the first courses of the total of 15 hours of training courses available per year. He noted J. A. Montgomery has created a Review Committee to determine future courses. Mr. Forlenza asked the members to please be sure their Police Officers are utilizing this program and his office, along with J. A. Montgomery will be pushing to get the remaining member towns registered and actively participating

IX. Technology Risk Management Services Director Mr. Romero noted that he sent an email to all Fund Commissioners requesting a meeting to review and discuss their computer security and compliance with Tier 1 & 2 of the MEL Cyber Risk Management Program. He reported he currently has scheduled meetings with 11 members, and hopes to have all members scheduled and visits complete by the end of June. As it stands, each town has an individual deductible of $10,000 in 2019 should they have a loss. Going into 2020, it is predicted this figure will be significantly higher. Mr. Romero explained his goal is to assist each town in becoming compliant with the MEL’s Cyber Risk Management Plan, so when they begin the underwriting process for the 2020 renewal, the vast majority of the members are



in compliance. In addition, Members are actively training employees and practicing good Cyber Hygiene, which will place the Fund in a stronger position at renewal time. He reminded the Committee that if you are compliant within the Tier 1 program, your deductible will be 50% less; Tier 2 compliance will be result in a reimbursement of 75% of your deductible. Mr. Romero noted the member towns he has visited with so far seem to be open and receptive to the recommendations he has discussed with them. He noted there are still three (3) towns that have not supplied their IP addresses for vulnerability scanning and one (1) member town that is missing emails for cyber hygiene training. Mr. Romero noted his greatest concern is in regards to OPRA requests. By law, an email marked as an OPRA request must to be opened. As it is not lawful to request an OPRA request be made in another way, ie: in the body of an email, it would be very easy to encrypt a virus into a OPRA request attachment. Mr. Romero stated he will be researching ways to address this situation in the future, but please be cognoscente of this issue going forward. Lastly, Mr. Romero referenced the Tech Watch Newsletter which was included in the agenda, and noted he will be sending this out monthly, and will have it posted on the JIF website.

X. Technology Liability

A. Media Pro Mr. Romero noted to date, 6 member towns are 100% complete in their training; 16 members are 80-99% complete; 5 members are 70-79% complete, and 7 members are below 60% complete, with 3 member towns who still have not enrolled.

B. Pivot Point Mr. Romero noted to date 4,144 phishing emails have been sent out, with 231 clicks (or

5.57%) being phished. These results are good; however, these figures have been slowly climbing over the last 2 months. Mr. Romero stated that continued training will hopefully get these numbers back in a downward trend. Currently only one (1) member town has not supplied their email addresses and we will be following up with that town to get them on board.

Mr. Forlenza also noted that in regards to the Cyber Liability Policies, the Incident

Response Plan is now complete. The Technology Practices Policy includes policies that are part of Tier 1 & Tier 2 of the MEL’s Cyber Risk Management Program. He noted that it was decided to break this policy into two pieces based upon the Tier in which it falls so as to eliminate confusion. He stated that these policies will be released to the members shortly.

C. MEL Cyber Risk Management Plan

Mr. Forlenza reminded the committee that the Fund’s cyber liability coverage carries a $10,000 deductible; however, members have the opportunity to reduce that deductible to $5,000 (Tier 1) if they meet basic criteria under Technical Competency, Sound Cyber Hygiene, and Technology Management. In addition, members have the opportunity to reduce their deductible to $2,500 (Tier 2) per claim if they meet some additional security criteria within these areas.



Mr. Forlenza emphasized that all members should review the Plan with their IT professional to ascertain their current status and what actions need to be taken to comply with the program and qualify for lower deductibles. Thirty-one (31) members have not submitted either checklist, and Mr. Romero will be working intently with these members to get them in compliance.

Mr. Forlenza reiterated we will be pushing hard to find ways to help member towns understand the compliance process and assist in their submissions so we can get all towns compliant. Mr. Forlenza stated he will continue to keep the Committee updated as to other members that have their Plan approved.

XI. 2020 Cyber Liability Renewal

Mr. Forlenza noted that the TRICO JIF is a pretty good example of what is being seen statewide, which is 4 member towns out of 37 in compliance with the MEL Cyber Risk Management Program even though the Program has been out for over a year. He reminded the committee that the MEL approved a 15% increase in the rates effective January 1, 2019 following a number of large losses in the final weeks of 2018. The MEL is concerned that they are going to have a very difficult time renewing this coverage for 2020. It is likely that the members will see higher rates and deductibles, which is why Mr. Forlenza wants to see as many members as possible come into compliance with the MEL’s Cyber Risk Management Program. Mr. Forlenza noted that he has been told that members in compliance with the Tier 1 standards have reduce their susceptibility to cyber related claims by about 80%. He noted that the more members in compliance with the MEL’s Program the better the Fund will look to the underwriter in regards to renewing the cyber liability policy. He will keep this committee updated.

XII. Next Meeting

The EPL/POL Committee will meet September 23, 2019 at 2:30 pm at the Gloucester County Library, Mullica Hill, prior to the Executive Committee. A meeting notice will be sent out to committee members two weeks prior to the meeting date. Seeing no other business, the meeting adjourned at 3:24 PM

File: TRICO/2019/EPL/POL Committee Tab: 5/20/19 TRICO/GEN/EPL/POL Committee Tab: 5/20/19

EXECUTIVE SAFETY COMMITTEE MEETING MINUTES Pilesgrove Township Municipal Building

1180 Route 40 East Pilesgrove, NJ 08098

May 30, 2019

An Executive Safety Committee meeting of the Gloucester, Salem, Cumberland Counties Municipal Joint Insurance Fund (“TRICO JIF”) was held at the Pilesgrove Township Municipal Building, Pilesgrove, New Jersey on Thursday, May 30, 2019. The meeting was called to order at 9:01 AM.

Those in attendance were:

Maureen Abdill, Chair, Pilesgrove Township Linda Gonzalez, Fairfield Township Raymond Williams, Jr., Greenwich Township Harry Moore, Oldmans Township Mayor John Washington, Penns Grove Township Marty Uzdanovics, Quinton Township Robert Diaz, South Harrison Township Jeff Celebre, Vineland City Dave Strout, Cettei & Connell Ilene Laursen, Conner Strong & Buckelew Chris Powell, Hardenbergh Insurance Steve Eckman, Len Eckman Insurance Don Brennan, Biondi Insurance Keith Hummel, Safety Director, J. A. Montgomery Risk Control

Rob Garish, Consultant, J. A. Montgomery Risk Control Liam Callahan, Loss Control Consultant, J. A. Montgomery Risk Control Paul J. Miola, CPCU, ARM, Executive Director, Arthur J. Gallagher Risk Management Svcs. Paul A. Forlenza, Deputy Executive Director, Arthur J. Gallagher Risk Management Svcs. Sheila Ortiz, Account Representative, Arthur J. Gallagher & Risk Management Svcs.

Debby Schiffer, Wellness Director

Those not in attendance were:

Valerie VanVeen, Glassboro Borough Luke Patrick, Mannington Township Mike Seery, Upper Pittsgrove Township John Hall, Woodstown Borough These minutes may not represent the order in which some items were discussed.

Ms. Abdill called the meeting to order; followed by Flag Salute.

I. MEETING MINUTES – March 28, 2019 (E-mailed 05/17/2019)

Ms. Abdill indicated that a copy of the March 28, 2019 Executive Safety Committee Meeting minutes were e-mailed to all Committee members along with the notice for today’s meeting.

Ms. Abdill asked if there were any questions. No questions were entertained.

TRICO JIF Executive Safety Committee Meeting Minutes May 30, 2019 Page 2

F:\DATA\Risk\WINWORD\TRICO\SAFETY\2019\Meetings\May\MIN 053019.doc

II. 1ST QUARTER SAFETY DIRECTORS LOSS CONTROL REPORT (Handout)

Mr. Garish handed out an abridged version of his report for the Committee’s review. He then briefly reviewed the report with the Committee.

Mr. Garish mentioned that the 1st Quarter Safety Director’s Report covers service activities provided during January, February, and March 2019. All members of the TRICO JIF have received at least one (1) visit in the first half of 2019. He noted that the Right to Know Inventory and Labeling Surveys for 2019 was stated in the first quarter. The electronic distribution to all members of the Central File Drop Box has been completed for the surveys conducted in 2018.

Mr. Garish highlighted that the TRICO JIF members participated in 789 total Instructor-led learning events through the MSI. This was an increase of 382 learning events from the 1st Quarter. In addition to traditional Instructor-led training, 631 online classes have been taken through the MSI as of March 31, 2019. This was an increase of 149 of online classes from the 1st Quarter.

Mr. Garish then mentioned there were ten (10) video rentals from the MEL Media Library through March 31, 2019. This represents usage by five (5) member towns. In 2018, we added 130 DVD’s and the library now consists of 836 distinct titles that represent 47 categories. The catalog can be found on both the NJ MEL and TRICO JIF website.

Mr. Forlenza commented that the use of the MEL Media Library for the 1st Quarter seems very low. Mr. Garish agrees with Mr. Forlenza and stated that the MEL Media Library may have reached its end of life. He noted that the library is not being used as much as he would like; therefore, he will continue to remind the members of the program during JIF meetings and reminder emails.

Mr. Forlenza mentioned that at the last MEL Safety & Education meeting he asked if the JIF owned the copyrights to the videos posted on the websites. He was told that the JIF does not own copyrights to the videos on the MEL Media Library. Mr. Forlenza then suggested to the Committee if it makes sense to spend $10,000-$15,000 to purchase copyrights for ten (10) video’s to update the video library with relevant topics vs. spending the money on 100 videos that would not benefit most of the members. Discussion ensued.

Following a brief discussion, the Committee agreed with Mr. Forlenza’s approach. Mr. Garish stated that he will follow-up with the MEL Safety & Education Committee regarding purchasing new videos and the copyrights. He noted that he will follow-up with this Committee in this regard.

Mr. Garish reported that Kwik Course Briefings were added to the MSI in 2018, these video briefings are designed to focus on one limited topic, in a short time. They can be anywhere from three minutes in length to 30 minutes. Three (3) briefings were added to the MSI in 2018, and additional topics are in the planning phase for 2019.

Mr. Miola asked Mr. Garish to explain to the Committee the definition of “D.E.R.” Training. Mr. Garish stated that “D.E.R.” stands for Designated Employer Representative. He noted that the US Department of Transportation Commercial Driver’s License (CDL) regulations require organizations with one or more CDL drivers designate at least one individual with the responsibility to make formal decisions regarding the drug and alcohol testing program. This person is called the “D.E.R.”. Mr. Garish stated that the person that is delegated to be the “D.E.R.” must be authorized (i.e. empowered) to take immediate action to remove employees from safety-sensitive duties if test results warrant that action in compliance with federal laws. He recommends that there are two (2) designated people from each town to ensure there is someone available if there is an absence.



Mr. Garish stated that the first “D.E.R.” Training will be available in October at the Gloucester County Library (Mullica Hill Branch). He noted that this training will be six (6) hours in total and will be given by Steve Farris. Mr. Garish stated that the “D.E.R.” Training will be additional training for 2019. He added that this additional training will cost approximately $700-$800 in total. Mr. Forlenza asked the Committee if they approved of this expenditure. The Committee approved this expenditure.

(The 1st Quarter Safety Director’s Loss Control Report is attached to the minutes of today’s meeting.)

Mr. Garish asked if there were any questions. No questions were entertained.

III. SAFETY INTERVENTION / MONITORING

Safety Intervention Mr. Forlenza referred the Committee to page 1-2 of the agenda to an excerpt from their last Safety Committee Meeting. He then stated that the Committee did discuss several members at their last meeting that were being monitored by the Safety Director due to their high loss metrics. Fairfield Mr. Callahan reported in terms of losses, Fairfield Township had a bad 2014; however, they are trending in the right direction. He has another scheduled visit in June and will report back to the Committee at the September meeting. Mr. Callahan recommended keeping Fairfield Township on their internal “watch list” pending the visit he has scheduled with the Township in June. The Committee agreed with this approach. Franklin Mr. Garish reported that Franklin Township continues to progress in the right direction with their Safety Program. However, their loss metrics are high in 2018 vs. 2017 which was a good year. He noted that Ms. Freijomil continues to promote the safety program within the Township. Mr. Garish reminded the Committee that the Township took over police operations for two (2) neighboring Police Departments. Mr. Garish recommends keeping Franklin Township on their internal “watch list” as the town has had some changeover in Public Works within the last couple of months. He will continue to monitor their situation and provide an update at the next Executive Safety Committee meeting in September. Woolwich Mr. Garish mentioned that Woolwich Township continues to progress in the right direction as far as their Safety Program. However, their workers compensation claims continue to be of concern in their Police Department. He stated that they are aware of their issues and have addressed it with their Administrator and their Chief of Police. As a result, Mr. Garish recommends that Woolwich Township remain on their internal “watch list” until the next meeting. Mr. Forlenza then asked if there are any other members of concern. Mr. Garish responded that there are a few small member towns that have high loss metrics. He then reported that South Harrison and Wenonah both had property claims in 2018 that increased their six year average.



Mr. Garish reminded the Committee that one claim to an extra-small member can increase these numbers. At this point, he is not concerned with these two (2) extra-small members.

IV. MEMBERSHIP RENEWALS

Mr. Forlenza mentioned that there are 11 member municipalities up for renewal effective January 1, 2020. The Safety Director is tasked with conducting surveys for each renewing member early in the year during a normally scheduled Loss Control Visit.

Mr. Garish referred the Committee to a handout to review the Renewal Survey results. He then briefly reviewed the survey results with the Committee. He noted that all members up for renewal should be offered a three year renewal in the Fund.

Following a brief description of all the renewal survey summaries, Mr. Garish discussed an issue involving Alloway Township; specifically, the Alloway Park dock and its overall condition. He noted that the condition present includes: weakened boards, broken boards, loose boards, and missing railings. A Master Plan of repair is recommended. Mr. Garish noted that the authority having jurisdiction is the Construction Official and his recommendations should be utilized as guidance to meet all building codes and OSHA standards as it pertains to fall protection. Signage should also be updated at the Lake, utilizing recommendations of “Uniform Beach Signage Guidelines” prepared by DeRosa Aquatic Consulting, an expert in this matter.

Mr. Garish mentioned that the Alloway Park dock has been discussed at the Township’s regularly scheduled Safety Committee Meetings. He mentioned that he personally spoke with Alloway Township’s Mayor yesterday, and he is considering not making the repairs. However, Mr. Garish strongly suggests that these repairs be completed or the dock should be taken out of service until the repairs are complete.

Ms. Abdill asked how much push the JIF has to shut the dock down. Mr. Forlenza responded that the JIF strongly encourages that the Township put the dock out of service immediately and put them on a timeline until the repairs are done. He then suggested reaching out to the Risk Management Consultant in this regard. Mr. Garish indicated that he has been in contact with their Risk Management Consultant and he completely understands the importance of the safety concern of having this dock in operation. He stated once he receives an update from Alloway Township, he will update the Committee of the outcome.

V. JIF LOSS RATIO REPORTS – March 31, 2019

Mr. Forlenza then directed the Committee to a copy of the JIF Six Year Average Loss Ratio reports valued as of March 31, 2019 included in the agenda packet. The report reflects a six-year period for Fund Years 2013-2018. Mr. Forlenza noted that the six-year average loss ratio for the TRICO JIF is 71.2%. He noted that these ratios represent incurred losses, which is paid claims and money set aside in reserve to pay on known claims, versus loss funding in each members assessment to pay claims within the JIFs self-insured retention. Mr. Forlenza then briefly reviewed the reports included in the agenda packet with the Committee.

Mr. Forlenza mentioned that the JIF Loss Ratio Snapshots were distributed at the April Executive Committee Meeting.

Mr. Forlenza asked if there were any questions. No questions were entertained.



VI. MEL LOSS RATIO REPORTS – March 31, 2019

Mr. Forlenza then directed the Committee to a copy of the MEL Six Year Average Loss Ratio reports that were included in the agenda packet. The report reflects a six-year period for Fund Years 2013-2018 valued as March 31, 2019. He indicated that this is money that the MEL uses to fund their self-insured retention for Workers Compensation, Property and Liability losses above the JIF layer versus that portion of the member’s assessment set aside to pay claims within the MEL’s self-insured retention. Mr. Forlenza noted that this report represents incurred losses, which are funds that have been paid by the MEL on known claims or set aside in reserve to be paid on known claims. Mr. Forlenza then briefly reviewed the MEL Reports with the Committee. Mr. Miola mentioned that the MEL has seen an influx of Property Claims resulting from police vehicle accidents. He then briefly mentioned the fire that occurred in Mantua Township, which destroyed several trash trucks. He noted that they are aware of the situation and are monitoring the trends. Mr. Forlenza mentioned that the MEL Loss Ratio Snapshots were distributed at the April Executive Committee Meeting. Mr. Forlenza asked if there were any questions. No questions were entertained.

VII. REGIONAL TRAINING SCHEDULE

Mr. Garish referred the Committee to page 20 of the agenda packet to the review the Regional Training Schedule. Mr. Garish reviewed the remaining Regional Training Courses as follows:

• Excited Delirium: This training took place on April 12, 2019 at Merighi’s Savory Inn. Mr. Garish mentioned that this session was a carry-over from 2018 and was conducted by Derek Jacobus. He reported that there were 41 total members in attendance from all three JIFs; with 10 members from the TRICO JIF. He noted that all evaluations showed positive feedback.

• Back to Basics: This training was held on April 23, 2019 at the Gloucester County Library, Mullica, Hill, NJ. He noted that there were 22 attendees with 20 evaluations received. He noted that all evaluations showed positive feedback.

• Practical Leadership Strategies: This training is scheduled for June 25, 2019 from 8:30am-12pm at the Gloucester County Library – Mullica Hill Branch. This program is geared toward Police and all interested personnel. Mr. Garish mentioned that all participants that take the course will receive a full workbook that cost $10.47. He asked if the JIF would cover the cost of the book. Mr. Forlenza asked the Committee for authorization to purchase the book and seek reimbursement from the JIF. The Committee approved this expenditure.

• D.E.R Training: This training is scheduled for October 9, 2019 at the Gloucester County Library – Mullica Hill Branch. Mr. Garish mentioned that Ms. Matro has since updated the JIF website with the training information.

• Ergonomics/Wellness: Mr. Garish reported that his office had a meeting with a Consultant with this training. He noted that the Consultant provided his office with an



extensive program for this Regional Training. There will be a fee associated with this training; therefore, he will review the proposal with the Executive Director’s Office prior to presenting to the Executive Safety Committee. Unfortunately, this training will not be able to take place until the 3rd/4th Quarter of 2019 as J. A. Montgomery’s office will be moving to a new location. Mr. Garish will keep this Committee updated at the next September Safety Committee Meeting.

Mr. Forlenza asked if there were any questions. No questions were entertained.

VIII. SAFETY DIRECTOR’S BULLETIN

Mr. Garish directed the Committee to a copy of three (3) Safety Director Bulletins that have been distributed since the Committee’s last meeting. He then briefly reviewed the following bulletins:

• Selecting a Designated Employer Representative (D.E.R.) • National Safety Stand-Down to Prevent Falls in Construction • Prepare Now for Hurricane Season

Mr. Garish mentioned that the regularly scheduled bulletins will be distributed.

IX. SAFETY DIRECTOR’S MESSAGES

Mr. Garish referred the Committee to pages 29-36 of the agenda packet to the Safety Director’s Messages that were e-mailed to the members since the Committee’s last meeting:

• 2019 Safety Expo – Registration Information

Mr. Garish mentioned that PEOSH will be giving this training on the following dates:

• June 28, 2019 | Sayreville, NJ | Middlesex Fire Academy • September 27, 2019 | Blackwood, NJ | Camden County Emergency Training Center

Mr. Garish indicated that there are four (4) individual Fast Track sessions from which to choose. He noted that the target audience is for all employees or supervisors.

X. MEL SAFETY INSTITUTE Training Administrators Mr. Garish indicated that the Training Administrator’s report is included in the Safety Director’s Report on a Quarterly basis. He mentioned that all towns have appointed a Training Administrator. 2019 TRICO MSI member attendance Mr. Garish directed the Committee to page 37 of the agenda packet to review the 2019 TRICO MSI member attendance list. MEL Leadership Skills Training Mr. Garish mentioned that the MEL Leadership Skills Program is a three-day course; all three sessions need to be attended to receive a completion certificate. He noted that there have been good sign-ups but would like to see better participation in the program from the membership.



Mr. Garish mentioned that Mr. Ruprecht and Mr. Schaub opened up a second class in the fall for the membership. MSI Video’s – Posting to “member only” section of website – Copyright issues? This discussion took place earlier in the agenda. Learning Management System Mr. Garish mentioned that currently under the Kwik Course’s they are working on a Voluntary Respirator Training Program. This will be rolled out to the members once available. Additional Topics in Planning Mr. Garish indicated that there are no additional topics in planning at this time.

XI. S:ERVE Mr. Garish discussed S:ERVE, the online training program available for Police, Fire and EMS. He indicated that his office continues to promote this program to the members. He noted that he is the contact person for S:ERVE. Mr. Garish reported that they had three separate “screen share” meetings with Safety National in regards to an updated version of S.E.R.V.E. Safety National is currently working on building the JIFs within the new program and individually adding each member town. He noted that when the member town accesses the new platform a new link will be provided and will have drop-down boxes with all 37 towns listed. Mr. Garish mentioned that reports will be much easier to access.

XII. POLICE TOPICS Police Accreditation / Reaccreditation Update

Mr. Forlenza mentioned that there was no update since the last meeting. SLEO Training Mr. Forlenza indicated that all three (3) SLEO Training sessions have been completed. He noted that retired Police Chief Denis Connell annually conducts this training and the JIF offsets some of the costs of this program. Police One Academy Mr. Forlenza mentioned that 8 agencies out of 37 members have taken courses with a total of 9 agencies enrolled with Police One Academy. Unfortunately, there are a number of agencies not utilizing this program. Mr. Hummell indicated that he emailed all of the agencies that have not enrolled with Police One Academy. He has received responses from Greenwich, Paulsboro, Washington Township, West Deptford, and Woodbury City. Mr. Hummell mentioned that there has been some confusion as to who the email is coming from; he has since spoken with Police One to reissue the invitation email. Ms. Laursen asked for a brief description of Police One. Mr. Hummell indicated that Police One Academy provides online police specific training. Currently, there are several trainings available to the members with police agencies including; Cyber Security, De-escalation of Suspects, Ethics, Interaction of Suspects, Cyber Hygiene, and Harassment. These courses can range anywhere from 10 minutes



to 1 hour in length. Ms. Laursen asked how long the courses will be available to the police agencies. Mr. Forlenza mentioned that the JIF has 15 hours of course time available for each year of the contract. Currently, we are utilizing five – six hours. The issue is that agencies are not registering for Police One. Mr. Forlenza stated that the contract with Police One Academy is up on September 1, 2019. He indicated it is a three (3) year contract; each year stands on its own with no price increase from year to year. Discussion ensued. Following a brief discussion, Mr. Forlenza asked the Committee if they are comfortable renewing the contract at $17,000 per year. The Committee authorized the Executive Director’s office to renew the contract with Police One Academy. Mr. Forlenza stated that he will renew the contract by resolution for the next Executive Committee Meeting.

Mr. Powell asked Mr. Hummell if it makes sense to present the Police One Academy program at a County Police Chiefs Meeting. Mr. Hummell responded that he will try to reach out to the County Chiefs Association; however each association is different from one another. Mr. Hummell stated that he will follow-up with this Committee in this regard.

Police Ad Hoc Committee

Mr. Garish mentioned that the minutes from the March 22, 2019 Police Ad Hoc Committee meeting were a handout at your place. He highlighted the discussions regarding Employee Wellness Programs and Employee Assistance Programs with input from many of the Ad Hoc Committee members occurred. He noted that Cooper University Health Care’s Employee Assistance Program was mentioned by several of the Committee Members and the positive interactions they have had for their personnel. Mr. Garish mentioned that with the recent shooting in Logan Township he feels that this program is beneficial for all employees. During the meeting it was recommended to develop a generic policy that towns can utilize following a critical incident. He mentioned that there is an old County Policy in place; however, it is up to the individual town to develop a policy specific to their town. Mr. Garish stated that he received a copy of the Camden County Metro Police Department’s policy. He hopes to distribute a copy to the Police Chiefs at the next Police Ad Hoc Committee to utilize.

Mr. Garish then mentioned that Mr. Miola spoke about a future Law Enforcement Litigation seminar. This was previously done as a night time event, but overall attendance was low. The thought is to hold this seminar as a luncheon in hopes of increasing attendance.

Mr. Garish noted that the next Police Ad Hoc Committee Meeting will be scheduled for the 3rd Quarter.

XIII. MEL SAFETY & EDUCATION MEETING

Mr. Forlenza mentioned that the minutes from the last MEL Safety & Education Committee are pending approval. He stated that he will have the minutes at the next Safety Committee Meeting in September. The next MEL Safety & Education Committee meeting is scheduled for July 12, 2019.

XIV. PEOSHA ADVISORY COMMITTEE UPDATES



Mr. Garish referred the Committee to pages 39-46 of the agenda packet. He then highlighted the 15 Most Frequent Citations for period of January 1, 2019 through March 31, 2019. Mr. Garish then briefly reviewed the report with the Committee. Mr. Garish indicated that “Recordkeeping – Failure to Maintain the NJSOSH 300 Forms” continues to be the number one (1) cited standard for PEOSH and number two (2) is the Hazard Communication Written Program also the “General Duty Clause: Overhead Doors w/o Reserve/Stop Mechanism, No Vehicle Lift Inspections, etc. He stated that members need to use this list as a guide in reviewing their own town’s compliance with these standards. RTK Program Data – Electronic Filing Status Mr. Garish mentioned that the 2018 Right To Know Program was sent via drop-box to all members. He noted that the 2019 RTK Survey is underway and Jonathan from his office will be in contact with the members.

XV. WELLNESS INITIATIVE

Ms. Schiffer briefed the Committee on her recent activities with the membership for the 2nd Quarter.

• Presentations – 10 towns have participated in presentations for their employees; out of the 10 towns there were 14 total presentations

• Challenges - Healthy Lifestyle Challenge – 5 municipalities; Weight Loss Challenge – 1 Municipality and provide a Maintain Program for the remainder of the year; Water Drinking Challenge – 1 municipality, Ms. Schiffer presented the benefits of drinking water.

• Trivia Quiz – 1 municipality had questions that were emailed to employees in regards to their health and body. This allowed them to take a test and if the employees participated they received a prize.

• Bulletin Board – some municipalities placed a bulletin board in their common area with recipes, newsletter and any pertinent information for employees

• Shoprite Dietician – Ms. Schiffer has brought in a dietician to assist Public Works Departments that have requested to obtain information on healthier snacks. Food was also prepared for the employees to taste.

• Wellness Days – Ms. Schiffer presented the Family Feud Game, various vendors were available, Smoothie Challenges, reimbursement on gym memberships.

• Diva Night – Annually Vineland City hosts a Diva Night, which is a mammogram party. Inspira is involved with this program to help the ladies through a stressful time.

• Pot Luck Lunches – many municipalities participate in pot luck lunches. • Blood pressure screenings - available to all employees. • Team Building - 1 municipality is going to the Escape Room (axe throwing) for a team

building event after hours.

Ms. Schiffer indicated that there are five (5) towns that she has had no communication to begin the Wellness Program. Wellness Incentive Budget



Mr. Forlenza referred the Committee to page 47 of the agenda packet to the Wellness Incentive Budget member balance spreadsheet for 2019. He indicated that the deadline to encumber or claim funds is on November 1, 2019. The final date to claim or encumbered funds is February 1, 2020.

XVI. OPTIONAL SAFETY BUDGET

Mr. Forlenza stated that the member balances for the Optional Safety Budget are located on page 48 of the agenda packet. The available balance for the 2019 Optional Safety Budget are made part of the agenda packet and presented to members on a monthly basis in the Executive Director’s Report. The deadline to encumber or claim funds is November 1, 2019. The final date to claim encumbered funds is February 1, 2020.

XVII. SAFETY INCENTIVE PROGRAM 2018 Program

Mr. Forlenza reminded the Committee that at the last Safety Committee Meeting there was a discussion in regards to Shiloh Borough not attending the Safety Breakfast. He then referred the Committee to page 49 to an excerpt of the discussions that took place during the meeting.

Mr. Garish explained in regards to Shiloh, he noted that he personally spoke to Mr. Campbell from Shiloh Borough following the meeting on April 1, 2019. He indicated that Mr. Campbell was very receptive of the idea of Shiloh Borough working with Lower Alloways Creek as a shared service with their Safety Incentive Program. In the event Shiloh is unable to attend certain events, they will ask Lower Alloways Creek to send a representative in the event there is a conflict. Mr. Garish indicated that he stressed the importance that non-attendance should not be continuous and they need to make an effort to attend all trainings, all safety programs, and all JIF related functions. He stated that since his last conversation with Mr. Campbell he has not heard back from him. As a result, he will be sending a formal letter to Mr. Campbell asking him to respond. Mr. Garish referred the Committee to a copy of the letter in question on page 50-51 of the agenda packet. The Committee agreed to send the letter to Shiloh Borough.

Mr. Forlenza directed the Committee to a member balance spreadsheet on page 52 of the agenda packet. The deadline to encumber or claim funds is November 1, 2019. The final date to claim encumbered funds is February 1, 2020.

Special Recognition Letters Mr. Forlenza mentioned that the Special Recognition Award Letters were mailed to the recipients on April 18, 2019. Program Addendum Mr. Garish mentioned that at the last Safety Committee Meeting there was a discussion in regards to sub-committee meeting attendance for the Optional SIP Award Amounts. He noted that he was tasked to send out an addendum to the 2019 SIP Program to reflect a verbiage change that “if a Fund Commissioner did volunteer for a sub-committee and the sub-committee does not meet, they should be entitled to those funds for the 2019 Fund Year. However, if a Fund Commissioner did not volunteer for sub-committee and the Committee did not meet, then they are not entitled to those funds for 2019.”



Mr. Garish apologized; he did not bring copies of the “draft” addendum to the 2019 SIP Program for today’s meeting. He then read the program out loud to the Committee Members. The Committee agreed with this verbiage change. Mr. Forlenza asked Mr. Garish to circulate the program addendum to the Committee to allow them to provide their feedback. Mr. Garish stated that he will send the program addendum to the Committee this afternoon. The Committee agreed with this process.

XVIII. 2019 SAFETY KICKOFF BREAKFAST

Mr. Forlenza mentioned that the 2019 Safety Kickoff Breakfast was held on March 5, 2019 at Auletto Caterers, Almonesson, NJ. He noted that good feedback was received in regards to the breakfast and the venue. Mr. Forlenza then asked the Committee if they would like to hold the 2020 Safety Kick-off Breakfast at Auletto’s or search for an alternate venue for 2020. The Committee agreed to hold the 2020 Safety Kickoff Breakfast at Auletto Caterers, Almonesson, NJ. Mr. Forlenza stated that his office will reserve the facilities.

XIX. 2019 MEETING SCHEDULE – Pilesgrove Municipal Building

Mr. Forlenza indicated that the next meeting will take place on September 5, 2019 at 9:00 AM at Pilesgrove Municipal Building. The remaining meeting is scheduled for December 5, 2019. There being no further business, the meeting adjourned at 10:37am.

File: TRICOJIF/2019/Safety Committee Tab 05/30/2019 TRICOJIF/GEN/Safety Committee Tab: 05/30/2019

2019 First Quarter Safety Director’s Report

For:


Prepared by:

J. A. Montgomery Risk Control231 Main StreetP.O. Box 2017

Toms River, New Jersey 08754

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2019 FIRST QUARTER SAFETY DIRECTOR’S REPORT

TABLE OF CONTENTS

EXECUTIVE SUMMARY ......................................................................................3

2019 Contract Status .................................................................................3

Summary of Members Visited ....................................................................3

Regional Training .......................................................................................4

Additional Service Activities .......................................................................4

Safety Monitoring and Intervention Activity ................................................5

2019 Safety Incentive Program Update .....................................................5

MSI TRAINING PARTICIPATION .......................................................................6

SECOND QUARTER SERVICE ACTIVITIES ......................................................7

APPENDIX A: 2019 LOSS CONTROL MANAGEMENT REPORT.....................8

APPENDIX B: 2019 REGIONAL TRAINING SUMMARY ...................................9

APPENDIX C: 2018 REGIONAL TRAINING PLAN.......................................... 10

APPENDIX D: 2019 MSI COURSE LISTING ....................................................12

APPENDIX E: 2019 MSI ATTENDANCE 1/1/19 to 3/31/19..............................14

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EXECUTIVE SUMMARY

2019 Contract Status

The First Quarter Safety Director’s Report covers service activities provided during January, February and March of 2019. The annual Safety Director’s contract for J. A. Montgomery Risk Control calls for a minimum of 103 loss control visits to the 37members of the Gloucester, Salem, and Cumberland Counties Municipal Joint Insurance Fund. All members will receive at least one visit in the first half of 2019

Right to Know Inventory and Labeling Surveys for 2019 was stated in the first quarter. The electronic distribution to all members of the Central File Drop Box has been completed for the surveys conducted in 2018.

Service visits to member towns will include but not limited to physical facility surveys, playground inspections, seasonal operations, job safety observations, Safety Committee meetings, special training requests; PEOSH violation remediation assistance and other services requested or performed by the Safety Director’s Office.

Eleven members will be reviewed for renewal in 2019 including Alloway, Elk, Elsinboro, Paulsboro, Pennsgrove, Pennsville, Washington, Wenonah, Westville, Woodbury Heights, and Woodstown. These surveys will be completed during thefirst and second quarter, and a summary of findings will be presented at both the May and September Executive Safety Committee Meetings. During the surveys,all municipal operations are reviewed. Buildings more than 50 + years old or of significant value are visited, and the following elements are reviewed: SIP participation, progress on Suggestions for Improvement, any unusual exposures and comments on their loss metrics.

The J. A. Montgomery Risk Control Team consists of our Safety Director, Chief Keith Hummel (Ret.) and Loss Control Consultants, Howard Spencer, Robert Holwitt, Robert Garish, and Liam Callahan. We will be your primary contacts for all onsite visits, Safety Committees, and safety-related resources. Keith is also available to provide law enforcement risk control consultation services as requested by the Joint Insurance Fund. The team is administratively supported by Danielle Sanders. Training support is administered by the MSI Learning Management System staff, Susan Kopec, Andrea Felip, and Natalie Dougherty.

Summary of Members Visited

Borough of Paulsboro – Conducted a Loss Control Survey on January 30 Borough of Paulsboro – Conducted a Loss Control Survey on January 31 Borough of Penns Grove – Conducted a Loss Control Survey on January 28 Township of Pennsville – Conducted a Loss Control Survey on January 15

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Borough of Pitman – Conducted a Loss Control Survey on January 31 Borough of Wenonah – Conducted a Loss Control Survey on January 15 Township of West Deptford – Conducted a Loss Control Survey on January 30 Township of Deptford – Conducted a Loss Control Survey on February 26 Borough of Glassboro – Conducted a Loss Control Survey on February 8 Borough of Glassboro – Conducted a Loss Control Survey on February 22 Township of Monroe – Conducted a Loss Control Survey on February 7 Township of South Harrison – Conducted a Loss Control Survey on February

20 Township of Washington – Conducted a Loss Control Survey on February 12 Township of Washington– Conducted a Loss Control Survey February 25 Township of Deptford Police Department – Conducted a Loss Control Survey

on March 21 Township of Monroe – Conducted a Loss Control Survey on March 14 Borough of Westville – Conducted a Loss Control Survey on March 7 Borough of Woodstown – Conducted a Loss Control Survey on March 12

Regional Training / Safety Breakfast

Safety Breakfast was held on February 28, 2019. Thirty-six member towns were represented at the Safety Breakfast

Safety Coordinator/ Claims Coordinator / Wellness Roundtable was held February 28, 2019 immediately following the Safety Breakfast. Thirty-sixmember towns were represented at the Roundtable.

Regional Training - Excited Delirium was held on April 12, 2019 – (Carryover from 2018). Four member towns were represented.

Back to Basics (Public Works & Interested Personnel) was held on April 23, 2019. Sixteen member towns were represented.

Additional Service Activities Q1

Preparation and distribution of 2019 Safety Incentive Program by e-mail and posting to the tricojif.org website.

Summary of 2018 SIP participation. Selection of “Special Recognition Award Winners.” Preparation for Annual Safety Kickoff Breakfast and SC/CC/Wellness

Roundtable. Participation in MEL Safety & Ed Committee Written Compliance Programs / Bulletin Updates Continues promotion of the RSW Program / Job Safety Observations/ SIR Police Chief Ad Hoc Committee Meeting March 22, 2019. PoliceOne Member Enrollment Participation in Claims Process/ Accident Investigation Loss Control Visits & Renewal Surveys

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Safety Monitoring and Intervention Activity

The Safety Monitoring program is designed to identify members in need of extra attention. There are NO members of the TRICO JIF on Safety Intervention or Monitoring at this time. J. A. Montgomery Risk Control will continue to monitor the loss ratios, LTAF rates, and participation of all members in the safety programs.

2019 Safety Incentive Program Update

The theme for the Safety Incentive Program is a “ZERO HARM WORKPLACE”; the Presence of Safety vs. the Absence of Safety. By changing the way we approach safety, we focus on the avoidance of risk rather than relying on the absence of injury to determine how well our safety program is working.

When we describe Zero Harm vs. Zero Incident, we have to start by identifying risk and avoiding the hazard through the use of controls.

We avoid Risk when we Plan to reduce or eliminate hazards wherever we can. WeDo what is necessary to eliminate hazards each time. We Check to ensure it is being done and Act by following through with our plan.

Elements of the 2019 Safety Incentive Program Included but not limited to:

Base Safety Program & Enhanced Safety Program. See 2019 Safety Incentive Program (SIP) for further details.

Submit 2019 Safety Committee meeting dates (1/31/2019) and return the 2019 Safety Contract (3/29/2019)

Each member is required to send a delegate to the Safety Breakfast that was held on February 28, 2019.

The Safety Coordinators/Claims Coordinator Roundtable held on February 28, 2019 immediatley following the Safety Breakfast

Each member is required to send a delegate to at least one half-day session of the Annual Planning Retreat which will be held on July 25th & 26th.

Optional Safety Incentive Program award monies are available again in 2019.See 2019 Safety Incentive Program (SIP) for further details.

Member towns are expected to actively participate in all aspects of the program. Safety records are kept at the workplace and maintained by the Safety Coordinator. Once or twice a year the safety records will be reviewed onsite by the safety consultants.

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Activities in the safety program are grouped into the “six (6) C’s” Commitment, Controlling Hazards, Continuing Education, Communication, Coaching and Claims Management. See Best Practices of 2019 SIP

JIF Safety Consultants are required to review program records. Safety Coordinators are encouraged to maintain these program records in a centrally located file. The file should contain the members Safety Committee Minutes, Hazard Inspections, Training Records, Job Safety Observations, and any other documentation that would assist with an objective evaluation of the member’s program efforts. Maintenance of this file will assist in making sure that the member receives full credit for their efforts.

During onsite record checks, all elements of the program will be reviewed. We will work with members to secure a commitment of participation for any areas that are found to be lacking during the review. It is expected that written documentation will be available for review (Safety Committee Minutes, hazard inspections, training records, job safety observations, roadway sign, andwalkway logs, etc.) Members will receive one visit within the 2nd/3rd quarter of 2019 by the Safety Directors Office that will be utilized to review the Safety Incentive Program and member’s participation.

All safety elements are scored equally, and full participation requires that there be activity and significant demonstration of commitment in all aspects of the program to qualify for a Safety Incentive Award.

Members will either qualify or not qualify (Pass or Fail) for a Safety Incentive Award. There are no qualification tiers.

MSI TRAINING PARTICIPATION AND APPOINTMENT OF TRAINING ADMINISTRATORS

There are 53 Instructor-led training courses available to the membership and 24 online training programs. Various safety topics from Accident Investigation to Snow Removal, Safety Orientation for New Employees, and a series on Camp Counselor Safety are available to the membership. Additionally, “Fast Track” training programs which feature up to four (4) courses in a one-day session, are offered several times a year. The Fast Track program is designed to meet specific yearly mandated OSHA/PEOSH training. The Course Catalog and Class Request forms were made available on both the NJ MEL website and TRICO JIF website. Available instructor-led training courses for upcoming months are routinely provided to membership in the monthly Safety Director’s Report. (See Appendix D)

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Training Administrators are an essential link for members to access the MSI Learning Management System. Administrators can run reports, register users and update training records. All members are encouraged to check the accuracy of the Training Administrator list via the MEL Safety Institute. Also, please utilize this to assign training administrators within your member town. All member towns have a Training Administrator assigned.

Through March 31, 2019, TRICO JIF members have participated in 789 total Instructor-led Learning Events through the MSI. (See Appendix E)

In addition to traditional Instructor-led training, 631 online classes have been taken through the MSI as of March 31, 2019 (See Appendix E)

Kwik Course Briefings - Added in 2018 to the MSI, these video briefings are designed to focus on one limited topic, in a short time. They can be anywhere from three minutes in length to thirty minutes. Three briefings were added to the MSI in 2018, and additional topics are in the planning phase for 2019.

MEL Media Library - There were ten (10) video rentals from the MEL Media Library through March 31, 2019. This represents usage by five (5) member towns. In 2018, we added 130 DVD’s and the library now consists of 836 distinct titles that represent 47 categories. The catalog can be found on both the NJ MEL and TRICO JIF website.

SECOND QUARTER SERVICE ACTIVITIES

The following specific activities are planned for April, May and June 2019:

Continued member Loss Control Surveys Complete renewal surveys of the eleven (11) members renewing in 2020. Continued Right to Know Chemical Inventory and Labeling Surveys Continued Promotion of PoliceOne training platform Distribution of updated S:ERVE & ADD Programs Distribution of Safety Director Messages/Bulletins. Practical Leadership (Police & Interested Personnel) Regional Training Promote the use of the Supervisor’s Incident Report as a tool to encourage

better accident investigations. A Police Chief Ad Hoc Committee was held on March 22, 2019. Will look to

complete a second meeting during the second quarter/ third quarter of 2019. Continued emphasis on MSI Instructor-led /Online Training Programs

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APPENDIX A: LOSS CONTROL MANAGEMENT REPORT

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APPENDIX B: REGIONAL TRAINING SUMMARY

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APPENDIX C: REGIONAL TRAINING PLAN

2019 Regional Training Plan

#1 Topic: Safety Breakfast / Safety and Claims Coordinators’ RoundtableDate/Time: February 28, 2019Location: Auletto Caterers @ 8:30 AMTarget Audience: Safety Coordinators, Claims Coordinators, Risk Management Consultants, and Other Interested Personnel

In addition to the annual Safety Breakfast, we will highlight the 2019 SIP, ZERO Harm / Presence of Safety, and review online resources available at the MEL/JIF website, such as the Supervisor’s Investigation Report, Job Safety Observations, Safety Checklists, and MSI Learning Management System.

#2 Topic: Back to Basics Date/Time: April 23, 2019 @ 9 AM-11 AMLocation: Gloucester County Library – Mullica Hill BranchTarget Audience: Public Works (Supervisory Position) and Other Interested Personnel

This program will address the most common overlooked regulatory issues such as but not limited to:

Recordkeeping General Duty Clause Written Programs RTK Confined Space IAQ Inspections, Safety Committees, Job Safety Observations, Training

#3 Topic: Practical Leadership StrategiesDate/Time: June 25, 2019 @ 8:30 AM – 12PMLocation: Gloucester County Library – Mullica Hill Branch Target Audience: Police / All Interested Personnel

This program will be based on the 21-Irrefutable Laws of Leadership. Leadership is about working with people; this program will help the target audience in developing effective leadership skills that will lead to developing a legacy of professionalism in your organization.

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#4 Topic: Designated Employee Representative TrainingDate/Time: October 9, 2019 @ 8:30 AM – 2PM Location: Gloucester County Library – Mullica Hill BranchTarget Audience: Supervisory Personnel

NJDOT regulations require employers with even one Commercial Driver’s License holder to identify a Designated Employer Representative or DER. The DER is the critical intermediary between the employer, the drug & alcohol testing agency, and the driver. In accordance with DOT regulations, Representatives must be trained on DOT regulations, testing procedures, and agency policies.

#5 Topic: Ergonomics / Wellness Date/Time: 3rd/4th QTR of 2019 Location: Recorded WEBINAR Target Audience: All Departments, Risk Management Consultants, and Other Interested Personnel

The purpose of this training is to identify these risks, discuss solutions and apply the use of ergonomics to systematically reduce injuries. Wellness Presentation

Attendance at Regional Training programs counts towardsuccessful participation in the 2019 Safety Incentive Program.

Gloucester, Salem, Cumberland Counties Municipal Joint Insurance FundP.O. Box 490, Marlton, New Jersey 08053 · P:856-446-9100 · F:856-446-9149 · www.tricojif.org

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APPENDIX D: 2019 MSI COURSE LISTINGMSI Instructor-led Courses MSI Online Courses

Accident Investigation Aquatic Safety for Camp CounselorsAsbestos, Lead and Silica Industrial Health

OverviewAvoid Back Pain

Back Safety / Material Handling Bloodborne PathogensBloodborne Pathogens Bullying Prevent at Camp

Bloodborne Pathogens Administrator Training Child Sexual Abuse Prevention at Camp

CDL – Drivers’ Safety Regulations Crossing Guard TrainingCDL – Supervisors’ Reasonable Suspicion Crush Zone TrainingCoaching the Emergency Vehicle Operator

(CEVO) - PoliceCyber Security

Coaching the Emergency Vehicle Operator (CEVO) - Fire

Elected Officials - Land Use Liability

Coaching the Emergency Vehicle Operator (CEVO) - EMS

Elected/Appointed Officials-Utility/Sewer & Housing Authorities

Coaching the Maintenance Vehicle Operator (CMVO)

Driving – Emergencies & Natural Disasters

Coaching the School Bus Driver Driving – Urban DrivingConfined Space Entry with Equipment

Demonstration in ClassroomFire Safety

Confined Space Awareness Training Hazard Communication / GloballyDDC-6 - Defensive Driving Harmonized System (GHS)Driving Safety Awareness New Employee Safety Orientation, Part

1Employee Conduct and Violence Prevention in

the WorkplaceNew Employee Safety Orientation, Part

2Excavation, Trenching, and Shoring Office Safety

Fall Protection Awareness Playground Safety for Camp Counselors

Fast Track to Safety Playground Safety Inspections for Public Works or Rec Dpts

Fire Extinguisher Safety Safe Patient Lifting for Emergency Responders

Fire Safety Smart Moves to Avoid Falling DownFlagger and Work Zone Safety The Professional LifeguardForklift Operator Certification Trip and Transportation Safety

Forklift Operator Evaluation Train-the-TrainerHazard Communication / Globally Harmonized

System (GHS) HazMat Awareness with Hazard Communication /

Globally Harmonized System (GHS)Hazard Identification - Making Your Observations

CountHearing Conservation

Housing Authority Safety Awareness Training for Facility Maintenance Personnel

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Employee Conduct and Violence in the Workplace

Housing Authority Sensibility #1 -Employee Conduct and Violence in the

WorkplaceHousing Authority Sensibility #2 - Conflict

ResolutionHousing Authority Sensibility #3 - Stress and

Stress ManagementJetter / Vacuum Safety Awareness

Ladder Safety / Walking & Working Surfaces Landscape Safety

Leaf Collection Safety AwarenessLock Out / Tag Out (Control of Hazardous

Energy)Office Safety

Personal Protective Equipment Playground Safety Inspections

Safety Committee Best PracticesSafety Coordinators’ Skills Training

Sanitation and Recycling Safety Schools: Chemical Lab Safety for Science

Teachers Schools: Safety Awareness Training for School

Custodians / Facilities Management Seasonal (Autumn/Winter) Public Works

Operations Seasonal (Summer) Employee Orientation

Shop and Tool SafetySnow Plow / Snow Removal Safety

Special Event ManagementToolbox Talk Essentials

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APPENDIX E: 2019 MSI ATTENDANCE 1/1/19 to 3/31/2019

Page 1

Date: June 5, 2019 To: Gloucester, Salem & Cumberland Counties Municipal Joint Insurance Fund From: Commissioner Law Subject: June MEL Report

Audit Committee: Committee met on May 28th to review the Year-end Financials and the Internal Audit on Electronic Data Process. Year-end Financial Reports: Fund Auditor submitted and reviewed the Audit Report as of December 31, 2017 noting the Fund’s surplus stands at $19,052,373. Auditor said there are no “findings” and added that the Fund is in excellent financial condition. Actuary submitted and reviewed the Valuation Report as of December 31, 2018.

Management Committee: The committee met on May 30, 2019 to review recommendations contained in the Qualified Purchasing Agent (QPA) Review of the MEL Procurement Procedure as well as addressing the MEL contracts that will expire this year; namely the Learning Management System, Risk Management & Information System, Management and Safety Training Consultant and Marketing Consultant and Marketing Manager.

Committee also reviewed the QPA memorandum (recommending the process to follow for these renewals) and resolution authorizing the hiring of various consultant, professional services and software firms through the competitive contracting process. Board accepted the QPA’s recommendation which also included a recommendation to award contracts for three years with an option to renew for a 4th and 4th year. James Bollerman, who served as an outside corporate board member on the Audit Committee since 1993, submitted his resignation. In addition, he recommended the MEL consider increasing the $750 per meeting compensation, established in 1993, to $1,500. Board of Fund Commissioners accepted the Management Committee recommendation to increase compensation. Audit Committee will be reviewing replacement. Executive Director said interested persons should contact the Fund office.

Municipal Excess Liability Joint Insurance Fund

9 Campus Drive – Suite 216 Parsippany, NJ 07054 Tel (201) 881-7632 Fax (201) 881-7633

Page 2

Management Committee and RCF Board members also met on June 3, 2019 to discuss the recommended responses to the claim exposure created by the recent adoption of a law expanding the statute of limitations for sexual molestation claims. Sponsor had agreed to introduce an amendment to the bill to address inequities in immunities left to public entities when Title 59 protections were removed for sexual molestation claims. Fund Attorney, Deputy Executive Director and Lobbyist worked with representatives from the League of Municipalities, School Boards and Counties to revise the draft version of what was expected to be introduced to restore at least case law and common law immunities for public entities. The recently passed law’s initial amendment wording would have made these type of claims a “strict liability”. Executive Director distributed draft revisions to the MEL and RCF Risk Management Plans to direct the management of these claims to the MEL and the RCF with claim costs to be billed back annually to local JIFs with annual installments up to ten years. The MEL and RCF Boards and Fund Professionals will meet several times over the summer to develop the structure, which will include a, recommendation to release RFPs for specialized attorney and claims administrator for these type of claims as well as authorize the development of a risk control plan and a communications plan.

Coverage Committee: The committee met on May 23, 2019; enclosed are the minutes of that meeting for information. Underwriting Manager expects to be able to offer members that elected to participate in the “shared liability aggregate limits” additional limit to 2020. Underwriting Manager said he expects the commercial market to harden.

Board of Fund Commissioners accepted the Coverage Committee’s recommendation and approved a revision to the current Cyber Exclusion in the Casualty program, amended to allow certain Bodily Injury and Property Damage losses to be covered.

Legislative Committee: The committee met on April 26, 2019 and accepted the minutes of that meeting. Lobbyist provided a summary of the legislative challenges faced by the MEL members, namely the passage of the sexual molestation bill (expanding statute limitations) as well as the “firemens’ cancer presumptive bill, which has been approved by the Senate and is now in the Assembly. Lobbyist said the MEL does expect that bill to have some amendments added.

Safety & Education Committee: The committee met on April 26, 2019; enclosed are the minutes of that meeting for information. Safety & Education Committee reviewed a number of items that have their final recommendations in the Management Committee’s report. Board accepted the Committee’s recommendation and approve an expenditure of $2,500 to add titles to DVD Library and to increase MSI Budget by $90,000 to meet demand for Leadership Training and on-line training.

Page 3

Cash Management Plan – Signatory Amendment: The signatories in the Cash Management Plan were revised to o reflect recent service personnel changes to the Excess Property TPA. Marketing Committee: Committee met on May 30th. Committee reviewed membership retention; growth opportunities and webpage & mobile application communications. RCF Report: Commissioner Clarke submitted a report on the RCF’s March meeting.

MEL Task Force: Committee is scheduled to meet at the conclusion of MEL meeting. The Task Task Force is reviewing member compliance with risk control, claims experience and next steps, including the development of recommendations concerning what to look for in IT professionals. Underwriting Manager submitted a summary of minimum standards compliance by JIF as well as a bulletin issued by the Task Force identifying a number of resources available without a cost. Underwriting Manager reported that representatives of the MEL met with the F.B.I to establish a working relationship on cyber.

Claims Review Committee: The Claims Review Committee met on May 1, 2019 and submitted confidential minutes to the Board.

June 5, 2019 Memo to: Gloucester, Salem & Cumberland Counties Municipal Joint Insurance Fund From: Commissioner Law Re: RCF June Meeting Auditor and Actuary Year-End Reports: The Audit Report as of December 31, 2018 and Actuarial Analysis and Loss Adjustment Reserves report were presented for review. Fund Auditor referred to Exhibit A-Comparative Statement of Net Position and reported Fund Year 2018 noted a $21 million Assessment/Contributions Receivable as compared to a $0 for Fund Year 2017. Fund Auditor reported the difference is due to the transfer of Fund Year 2014 liabilities from local joint insurance funds valued as of December 31st instead of June 30th. Fund Auditor said Fund Year 2018 unrestricted net position was $11,108,330 – a decrease of $850,055 from the prior year. Fund Auditor said the audit noted the standard annual recommendation of “Specific Fund Years for workers’ compensation, liability, property, and faithful performance bond experienced a deficit caused by paid claims and loss reserves in excess of the projected amounts used to establish the budget.” Fund Auditor said this is an annual finding since the lines of coverage that experience deficits vary as reserves are liquidated. Fund Auditor noted that the RCF has not assessed members for these deficits and the corrective action from management is to instead monitor fund position and reserve changes quarterly. Fund Actuary reviewed the Actuarial Analysis and Loss Adjustment Reserves report; as of December 31, 2018 the RCF has reserves totaling approximately $93 million for Fund Years 1995-2018. Following the report the Board approved the year-end financials as presented and adopted resolution 9-19 and executed the group affidavit indicating that members of the Executive Committee have read the general comments section of the audit report 2018 Budget Amendment: Historically at the September meeting, the Fund approves an amendment to the current year’s budget to accept the transfer of liabilities as of June 30th. Executive Director reported that starting last year the Board agreed to extend the valuation of transfers from June 30th to December 31st. With this extension the Fund can now introduce an amended 2018 budget reflecting the closure/transfer of Fund Year 2014 into the RCF. The Board of Fund Commissioners reviewed the proposed budget amendment for Fund Year 2018 and made a motion to introduce on first reading the amendment to the 2018 Budget and to schedule the Public Hearing on September 4, 2019 at 10:30 a.m. at the Forsgate Country Club, Jamesburg, New Jersey. Enclosed is the 2018 amended budget.

Municipal Excess Liability Residual Claims Fund

9 Campus Drive – Suite 216 Parsippany, New Jersey 07054 Tel (201) 881-7632 Fax (201) 881-7633

2019 Risk Management Plan–Amendment: Executive Director reported the MEL Management Committee and RCF Board members met on June 3, 2019 via teleconference to discuss the recommended responses to the claim exposure created by the recent adoption of a law expanding the statute of limitations for sexual molestation claims. Executive Director said the Management Committee and RCF Board members reviewed amendments to the MEL and RCF Risk Management Plans, a recommendation to release Request for Proposals (RFPs) for specialized attorney and claims administrator for these type of claims, as well as, authorize the development of a risk control plan and a communications plan. Executive Director reviewed the highlighted changes to the RCF Risk Management Plan noting it is the first step of several steps to address the potential exposure that the legislation creates; once amended it will be filed with the State regulatory agencies. Executive Director said additional information and updates will be provide to the Fund. Following the review of the major changes, the Board of RCF Commissioners approved a motion to amend the 2019 RCF Risk Management Plan. Claims Committee: The Claims Review Committee met on May 1, 2019; minutes of the meeting were enclosed under separate cover. Next Meeting: The next meeting of the RCF is scheduled for September 4, 2019 at 10:30AM at the Forsgate Country Club.

New Jersey Municipal Environmental Risk Management Fund

9 Campus Drive, Suite 216 Parsippany, New Jersey 07054 Tel (201) 881-7632

DATE: June 5, 2019 TO: Gloucester, Salem & Cumberland Counties Municipal Joint Insurance Fund FROM: Commissioner Law SUBJECT: Summary of Topics Discussed at E-JIF Meeting _______________________________________________________________________________

AUDITOR YEAR-END REPORTS – Mr. Jones of Nisivoccia & Company reviewed the audit report as of December 31, 2018. The Auditor said the Fund is in excellent financial condition. The report contained no recommendations. Following his review of the audit, the Executive Board adopted Resolution #20-19 approving the Year-End Financials and executed the Group Affidavit. ACTUARIAL IBNR ESTIMATES – The EJIF Actuary gave a verbal report on the actuarial IBNR estimates for the E-JIF valued as of March 31, 2019. PRINCETON PUBLIC AFFAIRS GROUP CONTRACT - The Executive Director said the Princeton Public Affairs Group’s contract with the Fund expires on June 7, 2019. The Executive Director said the Fund will have to begin the competitive contracting/procurement process for the position of Lobbyist Consulting Service provider as outlined and recommended by the Fund’s QPA. The Executive Board adopted Resolution #21-19 authorizing the hiring of a Lobbyist Consulting Service Provider through the Competitive Contracting Process. 2019 BILLINGS- The first assessment installment was sent to our member JIFs in January. The second installment billings will be distributed next month. DUE DILIGENCE REPORTS - The Executive Director reviewed the Financial Fast Track and other due diligence reports as of March 31, 2019. The Executive Director said the Fund remains in excellent financial shape. NEXT MEETING- The next meeting of the EJIF is scheduled for September 4, 2019 at the Forsgate CC, Jamesburg.