AGENDA Oakland-Macomb Interceptor Drain Drainage Board ... Oakland-Macomb Interceptor Drain Drainage

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    AGENDA

    Oakland-Macomb Interceptor Drain Drainage Board Macomb and Oakland Counties

    December 19, 2018 – 11:30 a.m. Office of the Macomb County Public Works Commissioner

    1. Call meeting to order

    2. Drainage Board Members:

    Michael Gregg, Chair, Michigan Department of Agriculture and Rural Development Candice Miller, Macomb County Public Works Commissioner Jim Nash, Oakland County Water Resources Commissioner

    3. Approval of the Meeting Agenda for December 19, 2018

    4. Approval of Drainage District Board Meeting Minutes from November 28, 2018

    5. Public Comment

    6. Report/Update – Status of OMI Project, Segments 1 through 4, NESPS

    Segment 1 – (FKE/NTH) Segment 2, Contract 3 – (FKE/NTH/Lockhart) NESPS Gatehouse Rehabilitation Status – (FKE/NTH) Segment 3, Contract 4 – (FKE/NTH/Lockhart) Segment 4, Contract 5A/B – (FKE/NTH/Lockhart) Segment 4, Contract 6 – (FKE/NTH/Nichols) NIEA Downstream Repair – (FKE/NTH) GLWA/OMID Coordination – (FKE) OMID Rehabilitation Program – (FKE/NTH) AMP and GIS Program – (FKE)

    7. Financial Reports – General Financial Report and Status of State Revolving Fund Financing and Other Financing: (a) Segment 1 – (Phelps/McMahon)

    Segment 1 – OMID Odor-Corrosion Study (b) Segment 3 – (Phelps/Lockhart) (c) Segment 4 – (Phelps/Nichols)

    Segment 4 – EPA Project Segment 4 – NESPS Pump Install Segment 4 – NESPS Gatehouse – (Phelps/Lockhart) Segment 4 – NESPS Odor-Corrosion Study

    8. Motion: Approval of the following Invoices: (a) Reimbursement of Oakland County WRC-Incurred Expenses and Costs

    (1) WRC Labor/Fringes/Non-Direct Labor Factor • Segment 4 $ 5,429.15 • Segment 4 Odor Corrosion Study $ 886.31

    (2) WRC Equipment Charges

    • Segment 4 $ 367.43 • Segment 4 Odor Corrosion Study $ 27.09

    (3) WRC Personal Mileage

    • Segment 4 $ 491.59

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    (4) Reimbursement of the Drain Revolving Fund EJ Invoice No. 110180091802 $ 6,914.20

    (b) Clark Hill

    Invoice No.824757 Seg. 4 $ 860.76

    (c) Jacobs OMIDDD Odor and Corrosion Study Invoice No. 697317CH002 Seg. 1 $ 11,916.34

    (d) METCO

    OMID Consulting Engineering Services Invoice No.1610-26 O&M $ 7,478.48

    (e) NTH Consultants

    (1) INSPECTIONS Invoice No. 5 Seg. 3 $ 145,330.17

    (2) AMP Invoice No. 27 Seg. 4 $ 32,080.49

    (3) NESPS CCA Invoice No. 36 Seg. 4 $ 48,497.48

    (4) NI-EA Invoice No. 3 Seg. 4 $ 3,638.49

    9. Proposed 2019 Meeting Dates

    10. Other Business 11. Closed Session

    12. Adjourn

    Next Regular Meeting: January 16, 2019 at the office of the Oakland County Water Resources Commissioner, One Public Works, Building 95 West, One Public Works Drive, Waterford, Michigan at 11:30 a.m., Eastern Standard Time.

  • Oakland-Macomb Interceptor Drain Drainage District Regular Meeting – Wednesday, December 19, 2018

    ______________________________________________________________________________

    Agenda Item No. 4 Board Meeting Minutes from November 28, 2018

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    MINUTES OF THE REGULAR MEETING OF THE DRAINAGE BOARD FOR THE OAKLAND-MACOMB INTERCEPTOR DRAIN DRAINAGE DISTRICT

    November 28, 2018

    Minutes of the regular meeting of the Drainage Board of the Oakland-Macomb Interceptor Drain Drainage District held at the office of the Macomb County Public Works Commissioner, 21777 Dunham Road, Clinton Township, Michigan on the 28th day of November, 2018 at 11:30 a.m. Eastern Standard Time. PRESENT: Mike Gregg, Deputy for Mr. Gordon Wenk, Director of the Michigan Department

    of Agriculture and Rural Development (MDARD); Candice Miller, Macomb County Public Works Commissioner’s Office (MCPWO); Jim Nash, Oakland County Water Resources Commissioner (OCWRC).

    OTHERS PRESENT: Evans Bantios, MCPWO; Sid Lockhart, OCWRC; Larry Gilbert, NTH

    Consultants; Anne Vaara, OCWRC; Steven Korth, OCWRC; Shawn Phelps, OC Fiscal Services; George Nichols, OCWRC; Fritz Klingler, FK Engineering; Ashley Johnson, OCWRC; Jacklyn Thomas, OCWRC; Ken Goike, MCPWO; Joe Colaianne, Clark Hill; Raphael Chirolla, OCWRC; Brian Coburn, OCWRC; Brady Harrington, MDARD; John Axe, Clark Hill; Dan Heaton, MCPWO; Brian Baker, MCPWO.

    1. Call meeting to order.

    Chairperson Gregg Called the meeting to order at 12:16 p.m.

    2. Introduction of Drainage Board Members. Michael Gregg, Chair, Michigan Department of Agriculture and Rural Development Candice Miller, Macomb County Public Works Commissioner Jim Nash, Oakland County Water Resources Commissioner

    3. Agenda.

    Motion by Member Miller, supported by Member Nash, to approve the November 28, 2018 agenda. AYES: Gregg, Miller, and Nash NAYS: None

    4. Minutes.

    Motion by Member Nash, supported by Member Miller, to approve the minutes of the October 24, 2018 meeting. AYES: Gregg, Miller, and Nash NAYS: None

    5. Public Comment. None.

    6. Report/Update – Status of OMI Project, Segments 1 through 4, NESPS. Mr. Kingler updated the board on the status of various projects. He also provided an executive summary of the engineering activities conducted to assist the Oakland Macomb

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    Interceptor Drain Drainage District (OMIDDD) in establishing an asset management plan (AMP) for the Oakland Macomb Interceptor Drain (OMID). Segment 1 – Mr. Klinger indicated closeout is pending. Segment 2, Contract 3 – Mr. Klinger indicated the closeout is pending. The closeout will be combined with the closeout for the NESPS Discharge Chamber Emergency Repairs. Contract administrative closeout is proceeding, and Application for Final Payment has been received (on hold pending Gatehouse Repairs). NESPS Gatehouse – Mr. Klinger stated the closeout is pending. The “Mainstay” lining product has been determined to be preferable from performance, installation, and cost standpoints; coordination of the installation is ongoing. The OMIDDD Board approval for this task was issued at the October 2018 Board Meeting for a “Not to Exceed” value of $120,000. Segment 3, Contract 4 – Mr. Klinger stated closeout is pending. Segment 4, Contract 5A/B and 6 – Mr. Klinger indicated final closeout is pending. A 3- year CCTV inspection of this portion of the system has been completed and a few areas require repairs. Segment 4, Contract 7 – Mr. Klinger indicated the NIEA Emergency Rehabilitation is complete. GLWA/OMID Coordination – Mr. Klinger stated that this matter would be addressed at a later discussion. AMP and GIS Program – Mr. Klinger circulated a draft Executive Summary dated 11/27/2018 that will be finalized and given to MDEQ on 11/30/2018. Motion by Member Nash, supported by Member Miller, to receive and file the report and summary. AYES: Gregg, Miller, and Nash NAYS: None

    7. Engineering Work Order. The following Engineering Work Order was submitted to the Board for approval: Engineering Work Order D-399 dated November 14, 2018 for NTH Consultants, Ltd, for work not to exceed $112,809. Motion by Member Nash, supported by Member Miller, to approve the Engineering Work Order as Presented. AYES: Gregg, Miller, and Nash NAYS: None

    8. Final Construction Pay Estimate. The following Final Construction Pay Estimate was submitted to the Board for approval:

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    Contract #4 – Jay Dee Contractors, Inc., Final Construction Estimate No. 42 for $4,517.20 and a reserve payment in the amount of $10,000 from the Oakland County Treasurer from retained funds plus interest for payment to the contractor. Motion by Member Nash, supported by Member Miller, to approve the final construction pay estimate as presented. AYES: Gregg, Miller, and Nash NAYS: None

    9. Financial Reports. Shawn Phelps presented the financial reports for Segment 1 through 4 and the NESPS. (a) Segment 1 – Ms. Phelps stated that the Net Cash Balance is $331,373.43 after

    invoices and reimbursements on the current agenda impacting the cash balance have been considered. The Life-to-Date-Expenses are $49,583,109.83. Segment 1 – OMID Odor – Corrosion Study (2892) – The Life-to-Date-Expenses are $35,231.70.

    (b) Segment 3 – Ms. Phelps reported that the Net Cash Balance is $195,447.22 after

    invoices and reimbursements on the current agenda impacting the cash balance have been considered. The Life-to-Date-Expenses are $68,203,678.12.

    (c) Segment 4 – Ms. Phelps reported that the Net Cash Balance is $7,009,439.94 after invoices and reimbursements on the current agenda impacting the cash balance have been considered. The Life-to-Date-Expenses are $18,989,344.20.

    Segment 4 – EPA Project (2098) – The Life-to-Date-Expenses are $980,000.00. Segment 4 – NESPS Pump Install (2041) – The Life-to-Date-Expenses are $192,021.33. Segment 4 – NESPS Gatehouse (2232) – The Life-to-Date-Expenses are $4,250,170.95. Segment 4 – NESPS Odor-Corrosion Study (2708) – The Life-to-Date-Expenses are $445,550.87.

    Motion by Member Nash, supported by Member Miller, to receive and file the financial report. AYES: