AGENDA LINDSTROM CITY COUNCIL MEETING · 10/20/2016 · Regular City Council Meeting Agenda –October 20, 2016 Page 3 of 103 CALENDAR REVIEW/UPCOMING DATES: October 17 4:30 p.m

Regular City Council Meeting Agenda –October 20, 2016

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CALL TO ORDER/PLEDGE: CALL OF ROLL: CONSIDERATION OF AGENDA: Additions: Deletions: PUBLIC FORUM: (No action will be taken by the Council tonight) PUBLIC HEARINGS/PRESENTATIONS: POLICE:

1. Police Commission Minutes – September 15, 2016 (pgs. 4-5) 2. Monthly Report (pgs. 6-9)

FIRE DEPARTMENT:

1. Monthly Report (pg. 10)

CONSENT AGENDA: 1. City Council Minutes September 15, 2016 – Regular Council Meeting (pgs. 11-18)

2. City Council Minutes October 4, 2016 – Special Council Meeting (pgs. 19-23)

3. City Council Minutes October 11, 2016 – Special Council Meeting (pgs. 24-27)

4. Liquor License – Chisago Lakes Golf Course (pg. 28)

5. Bills List for Approval (pgs. 29-37)

GENERAL BUSINESS ITEMS:

1. Frontier Communications Cable Franchise Agreement (pgs. 38-44) 2. MN DOT Landscape Partnership Program (pg. 45)

AGENDA

LINDSTROM

CITY COUNCIL MEETING

THURSDAY, OCTOBER 20, 2016

7:00 P.M.

Lindstrom City Hall

13292 Sylvan Ave., Lindstrom, MN


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PLANNING BUSINESS:

1. Update/Review – Flug/Schlumbohm (pgs. 46-52)

ENGINEERING BUSINESS:

1. Engineers Update (pgs. 53-58) 2. Morningside Court Change Order (pgs. 59-61) 3. Public Works Committee – Update & Review – Schlumbohm/Wishy (pgs. 62-63) 4. Public Sanitary Sewer Maintenance Policy (pgs. 64-69)

COMMISSION/COMMITTEE REPORTS:

CLJSTC: 1. Update & Review – Flug (pgs. 70-73)

Cable Commission:

1. Update & Review – Brink (pgs. 74-79)

EDA: 1. Update & Review – Carlson/Brink (pgs. 80-82)

Finance: 1. Monthly Report (pgs. 83-85) 2. Liquor Store On-Sale and Off-Sale Reports (pgs. 86-87)

Library:

1. Update & Review – Carlson (pgs. 88-90) Park Commission:

1. Update & Review – Brink (pgs. 91-93)

Karl Oskar Days Committee:

1. 2016 Report (pgs. 94-96)

DISCUSSION/MISC: CORRESPONDENCE:

1. League of MN Cities Regional Meeting – November 30th in Brooklyn Center (pgs. 97-98) 2. America’s Best Communities Quarterly Report – October 2016 (pgs. 99-101) 3. Highway 8 Task Force Meeting Minutes – August 15, 2016 (pgs. 102-103)

ADJOURNMENT:


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CALENDAR REVIEW/UPCOMING DATES: October 17 4:30 p.m. – CLJSTC

October 20 7:00 p.m. – City Council

October 24 7:00 p.m. – Fire Relief Association

November 1 10:00 a.m. – Public Works Committee

November 2 6:00 p.m. – Library Commission

November 2 6:30 p.m. – Planning Commission

November 7 6:00 p.m. – Park Commission

November 8 ELECTION DAY – Polls open from 7:00 a.m. – 8:00 p.m.

November 9 5:00 p.m. – Police Commission

November 11 VETERANS DAY HOLIDAY – CITY HALL CLOSED

November 14 4:00 p.m. – Cable Commission

November 15 7:30 a.m. – EDA

November 17 7:00 p.m. – City Council

November 21 4:30 p.m. – CLJSTC

November 24 THANKSGIVING HOLIDAY – CITY HALL CLOSED

November 25 CITY HALL CLOSED


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Police Commission Meeting Minutes

Wednesday, September 15, 2016

Chisago City Hall 5:00 p.m.

Members: Commission Chair Keith Carlson, Commissioners Jeremy Dresel, Kurt Flug, and Bob Gustafson.

Staff: Lakes Area Police Chief Kevin Stenson, Deputy Chief Bill Schlumbohm, Lindstrom City

Administrator John Olinger, Chisago City Administrator John Pechman, and Transcriptionist Emmah

Beardsley.

Others: Reserve Officer Mark Anderson and Investigator Mike Merchlewitz.

I. CALL TO ORDER Commission Chair Keith Carlson called the meeting to order and led in the Pledge of Allegiance.

II. CONSIDERATION OF THE AGENDA

Additions: None

Deletions: None

Motion was made by Commissioner Gustafson and seconded by Commissioner Dresel to accept

the Consideration of the Agenda with no changes. MOTION PASSED UNANIMOUSLY.

III. PUBLIC HEARINGS/PRESENTATIONS (NONE)

None

IV. CONSENT AGENDA

1. Minutes of July 13, 2016

2. Bills List

3. Monthly Offense Report

Motion was made by Commissioner Gustafson and seconded by Commissioner Dresel to approve

the Minutes of July 13, 2016, the Bills List, and the Monthly Offense Report. MOTION

CARRIED UNANIMOUSLY.

V. BUSINESS ITEMS

1. Chief Stenson Resignation/Retirement. Chief Stenson offered his resignation as he plans to

retire with his last day as Chief being December 31, 2016. He started with the Lakes Area Police

Department in the summer of 1990 and has served the area citizens ever since. The Police

Commission thanked Chief Stenson for his many years of service.


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Motion made by Commissioner Gustafson and seconded by Commissioner Dresel to thank and

accept with regrets the resignation of Chief Stenson. MOTION CARRIED UNANIMOUSLY.

2. Transition of Police Department. Discussion occurred about Deputy Chief Schlumbohm being

appointed as the next Chief as he is already familiar with the Department and has been helping

lead the Department since the merger. Deputy Chief Schlumbohm noted he would be honored to

continue the example set by Chief Stenson. The open position that would create and how it will

affect the Police Department will be discussed in the future in a closed meeting with

Commissioner Dresel, Commissioner Flug, both City Administrators, Chief Schlumbohm, and

Deputy Chief Schlumbohm. After details of how the Department will transition are figured out,

there may or may not be a special Police Commission meeting in December.

Motion made by Commissioner Gustafson and seconded by Commissioner Dresel to appoint

Deputy Chief Schlumbohm as the new Chief of the Lakes Area Police effective January 1, 2017.

MOTION CARRIED UNANIMOUSLY.

3. Officer Aaron Anderson completion of one year probation. Officer Aaron Anderson

completed his one year of probation in July and Chief Stenson recommended that he be appointed

as a full time officer.

Motion made by Commissioner Gustafson and seconded by Commissioner Dresel to appoint

Officer Aaron Anderson as a full time officer. MOTION CARRIED UNANIMOUSLY.

VI. CORRESPONDENCE/REPORTS

None

VII. ADJOURNMENT

Motion was made by Commissioner Flug and seconded by Commissioner Dresel to adjourn the

meeting. MEETING ADJOURNED.


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Lakes Area Police Department

MEMO

To: Police Commission/City Council From: Kevin Stenson Re: Monthly Report September 2016 Date: 10-6-2016 CC: In September the Lakes Area Police Department responded to a total of 405 calls for service. There were 73 call that were traffic/vehicle related. There were 41 medical calls and Lakes Area Officers responded to 27 alarm calls. There were also 21 theft calls. Lakes Area police are also starting a new Toward Zero deaths wave with our focus on the un- belted drivers and lack of properly used car seats with our young riders. Our current fatality numbers are slightly lower this year than last year at this time Fatals:2016: 276 // 2015: 282 //

M/C Fatals: 2016: 46 // 2015: 52

Fraud Reported: 09-30-2016 1000

Responded to address for a report of a possible internet scam. Officer met with the complainant and gathered

suspect information along with details of the scam. Complainant was advised not to deposit the check

received from the suspect and to report them to the website that she was selling items on.

Addresses Involved

Olinda Trl , Lindstrom, MN 55045 USA

Officers Involved

(Primary) Officer Barwin, Jonathan

72 Hr. Emergency Hold Reported: 09-28-2016 1747

Dispatched to residence for a disturbance where a subject had threatened to cut herself. Officer arrived and

met with subject, who had self inflicted injuries. The subject was placed on a 72 hour hold and transported by

ambulance to Cambridge Hospital.

Addresses Involved


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292nd St , Chisago City, MN 55013 USA

Warrant Arrest Reported: 09-25-2016 1425

Officer observed vehicle going over the posted speed limit on Old Towne Rd. Driver had a felony

warrant. Driver arrested for warrant.

Addresses Involved

Old Towne Rd & 282nd St , Chisago City, MN 55013 USA

Names Involved

(Arrested) Oase, Cody James (Age:27)

Officers Involved

(Primary) Officer Carlson, Brian

Child custody dispute Reported: 09-19-2016 1617

Complainant advised her ex-boyfriends current girlfriend had refused to return her (complainants) two year

old son whom she had full custodial rights to. Complainant advised that once the police had been notified the

suspect dropped the child off at daycare and left. Information only.

Addresses Involved

Newlander Ave , Lindstrom, MN 55045 USA

Names Involved

Officers Involved

(Primary) Officer Haller, Tom

72 Hr. Emergency Hold Reported: 09-19-2016 0747

Officers dispatched to the area of Ivywood Trail and East Viking Blvd for a report of a medical. Dispatch

advised the victim involved in the incident was making suicidal comments. Officers later placed the victim in

a 72 hour hold based on his comments and actions which lead to the police being called.

Addresses Involved

East Viking Blvd , Chisago City, MN 55013 USA

Names Involved

(Complainant)

Officers Involved

(Primary) Officer Haller, Tom

Assault Reported: 09-16-2016 1233

Complainant who is the Dean of Special Education at the Chisago Lakes Middle School called to report that a

special needs student has bit, and grabbed the victims who are paraprofessionals causing bruising. The victims

have not needed to go to the hospital but wanted the incident documented in case possible further incidences.

Photos of injures were added to the report.

Addresses Involved

13750 Lakes Blvd , Lindstrom, MN 55045 USA


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Names Involved

(Complainant) Erickson, Holly Ann Sullivan

Officers Involved

(Primary) Officer Kolbow, Jordan

Code Description Sep-16 Total Avg

9001 DAR / DAS / DAC 7 7 7

9005 Speeding 10 10 10

9012 Driving Complaint 19 19 19

9034 Civil Actions / Feuds 2 2 2

9056 Reported Drunk Driver 5 5 5

9100 Parking Complaint 5 5 5

9105 No-Parking Zone Violations 1 1 1

9201 No MN DL 1 1 1

9219 No Insurance / No Proof 9 9 9

9224 Seat Belt 4 4 4

9232 Warning Ticket 1 1 1

9301 Lost Person 1 1 1

9302 Lost Animal 1 1 1

9303 Lost Property 3 3 3

9312 Found Animals 7 7 7

9313 Found Property 7 7 7

9314 Found or Abandoned Vehicle 2 2 2

9400 Car Killed Deer 4 4 4

9405 Car Killed Domestic Animal 1 1 1

9420 Accident with Injuries 10-52 1 1 1

9440 Accident No Injuries 10-50 12 12 12

9562 Dog Complaint 6 6 6

9565 Animal Mistreatment 2 2 2

9611 Fire, No Permit, Ban Violati 2 2 2

9614 Gas Leak 2 2 2

9715 Suicide Threat 4 4 4

9729 Check Welfare 9 9 9

9734 Medical Ambulance 41 41 41

9740 Mental Cases/ Commitment 1 1 1

9800 Public Assist 16 16 16

9801 Domestic no arrest 4 4 4

9802 Assist Other Agency 27 27 27

9804 Juvenile incident 9 9 9

9805 Motorist Assist 3 3 3

9807 Disturbance, Loud Noise, Music, Shoot, 16 16 16

9809 Suspicious Activity 14 14 14

9811 Handgun Permit to Aquire 8 8 8


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9840 Fingerprinting member of public 3 3 3

9841 Records Check 2 2 2

9842 Custody Dispute 9 9 9

9850 Lock outs 7 7 7

9899 Alarm 27 27 27

9911 911 call- Hang Ups 1 1 1

9915 Warrant arrest 3 3 3

9920 Information Only 34 34 34

9921 Order for Protection 1 1 1

9930 City Ordinance Violation All Other 2 2 2

A5352 ASLT 5-MS-INFLICT BD HRM-HANDS-ASLT-AC 1 1 1

AL501 DOM ASLT-MS-THRT BODILY HARM-ADULT FAMILY 1 1 1

B3894 BURG 3-UNOCC NRES NO FRC-U-UNK WEAP-COM THEFT 1 1 1

C0942 FORGERY-UNK LVL-OTHER ACT-MONEY-BUSINESS 1 1 1

D8540 DRUGS-SMALL AMOUNT MARIJUANA-POSESSION 2 2 2

DA540 DRUGS-SM AMT IN MOT VEH-POSS-MARIJ-UNK 3 3 3

JG501 TRAF-ACC-M-4TH DEG DWI-UI ALCOHOL-MV 3 3 3

M3001 JUVENILE-ALCOHOL OFFENDER-UNDER 18 YRS 1 1 1

N0190 DISTURB PEACE-UNK-HARRASSING COMMUNICATIONS 1 1 1

N0310 DISTURBING PEACE-UNK-STALKING-UNKNOWN 1 1 1

N0380 UNK LVL-VIOL HARASS RESTRAINING ORDER 1 1 1

N0990 DIST PEACE-UNKNOWN-PRIV-COMM-OTHER-UNKNOW 3 3 3

P0110 PROP DAMAGE-UNK LVL-PRIVATE-UNK INTENT 4 4 4

P0120 PROP DAMAGE-UNK LVL-PUBLIC-UNK INTENT 1 1 1

P3120 PROP DAMAGE-MS-PUBLIC-UNK INTENT 1 1 1

P3310 TRESPASS-MS-PRIVATE-UNK INTENT 2 2 2

T0019 THEFT-UNKNOWN LEVEL-FROM PERSON-OTHER PROPERTY 5 5 5

TS011 THEFT-OVER 5000DLRS FE-PERSON-MONEY NEGOTIABLE 1 1 1

TT019 THEFT-1001-5000 DLRS FE-PERSON-OTHER PROPERTY 1 1 1

TW019 THEFT-500 OR LESS MS-PERSON-OTHER PROPERTY 2 2 2

TW029 THEFT-500 OR LESS MS-BLDG-OTH PROP 1 1 1

TW159 THEFT-500 OR LESS MS-MTR VEHICLE-OTH PROP 2 2 2

U0730 THEFT-UNK LVL-IDENTITY THEFT-UNK LOSS 3 3 3

U0990 FRAUD-UNK LVL-OTHER ACT-UNK LOSS 2 2 2

U102B THEFT-FE-ISSUE-WORTHLES-CHK-251-2500 1 1 1

U355B FRAUD-MS-FIN-TRAN-CARD-NO-CONSENT-251-2500 1 1 1

VA020 VEH-MORE THAN 2500-FE-THEFT-OTH-MTRI 1 1 1

VN111 VEH-250 LESSMS-PARTS-MOTOR VEH-AUTO 1 1 1

X0130 CRIM AGNST ADMN JUST-UNK LVL-PROB VIOLATION 1 1 1

Total 405 405


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Lindstrom Fire Department Monthly Report for September 2016

To: Lindstrom City Council From: Lindstrom Fire Dept. During the month September 8 calls, an Engine1 detail, the Hometown Heros at the football game, the Boy Scott Camperee at the Threshing grounds, a meeting with the architect for the new fire hall, Date: Location: Situation: Hours worked: 09/01/16 12970 Lake Blvd. Holiday Gas/Fire Alarm 07 09/01/16 11125 347

th St. Grass Fire 06

09/02/16 13525 295th

St. Gas Leak/Excel on scene 07 09/05/16 13440 295

th Smoke Alarm caused by cooking 11

09/08/16 LFD Clean the Engine for Calendar Pictures 08 09/09/16 C.L.H.S. Football Hometown Heros 21 09/11/16 26981 Olympic Tr. Lost 2-year old 36 09/17/16 Threshing Grounds Boy Scout Camperee 23 09/21/16 Glader Blvd. Storm Damage, tree down across road/power line 15 09/21/16 LFD Meeting with Architect 15 09/24/16 12970 Lake Blvd. Fire alarm at Holiday Gas Station 02 09/27/16 12325 River Road Man Power to assist with structure fire 03 09/28/16 Zion Church PR Function 06 September Drill meeting we had 16 members attend = 48 hrs. September Meeting we had 21 members attend= 63 hrs. September Truck Detail is 8 hours x 4 weeks = 32 hrs. September Station Detail is 6 hours x 4 weeks = 24 hrs.

Total Volunteer Hours = 327 Running Total = 2574

Respectfully Submitted By: David Paehlke Secretary of the Lindstrom Volunteer Fire Department


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CALL TO ORDER/PLEDGE:

Mayor Carlson called the meeting to order at 7:00 p.m.

CALL OF ROLL:

Members Present: Mayor Keith Carlson; Council Members Bill Schlumbohm, Curt Flug, AnnMarie Brink

Members Absent: Council Member Joe Wishy

Others Present: Administrator John Olinger, Attorney Amy Schutt, Deputy Clerk Kathy George, Finance

Director Kay Mattson, Engineer Jon Herdegen, Denise Martin of the Chisago County Press,

Police Chief Kevin Stenson, Robert & Laura Burington, Michelle & Bo Backus

CONSIDERATION OF AGENDA:

Additions: Annexation Request was given as an addition to the Agenda.

Deletions: None

Motion by Flug, second by Brink, to approve the agenda with the addition. Motion passed 4-0.

PUBLIC FORUM:

Mayor Carlson called for public forum. No comments were received.

PUBLIC HEARINGS/PRESENTATIONS: None

POLICE:

1. Police Commission Minutes – The Police Commission did not meet in August; therefore, no meeting minutes were

provided.

2. Monthly Report – Police Chief Stenson reviewed the report for the month of August. The Department responded to 473

calls, which includes 131 traffic/vehicle related calls, and 52 medical calls. During a recent Toward Zero Deaths traffic

enforcement wave, the Department issued 35 speeding citations, 14 driving status violations, and 18 traffic light violations.

MINUTES

LINDSTROM


THURSDAY, SEPTEMBER 15, 2016

7:00 P.M.

Lindstrom City Hall

13292 Sylvan Avenue

Lindstrom, MN


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Chief Stenson informed the Council that the Police Commission accepted his resignation at last night’s meeting. Stenson is

retiring effective December 31st. The Commission appointed Deputy Chief Bill Schlumbohm to the Chief’s position

effective January 1st. Council Members expressed their gratitude to Stenson for his 27+ years of service to the City of

Lindstrom.

FIRE DEPARTMENT:

1. Monthly Report – The Council reviewed the report for the month of August. The Department had three calls in August:

two gas leaks and a vehicle accident which was cancelled prior to arrival. The Department also participated in the

KiChiSaga Days parade, assisted an Army Reserve unit, participated in a salute to fallen wildfire firefighters, held a

building committee meeting, and held their monthly meeting and drill. Total volunteer hours for July were 235. Total

year-to-date is 2,247.

2. 12590 Newell Avenue – Fire Department House Rental – Administrator Olinger reported that the 12590 Newell Avenue

house has been vacated by the previous owner. The City purchased this property in preparation for the expansion of the

Fire Hall building. Since it will be a while before the expansion project begins, Olinger asked the Council if they would

consider renting it out. He stated that the condition of the house is not great, but rental space is needed for the area.

During discussion, Council Members thought perhaps $900/month plus utilities would be a fair price. Motion by Flug,

second by Schlumbohm, to direct the City Attorney to create rental documents and further directing Staff to

advertise the property for rent. Motion passed 4-0.

CONSENT AGENDA:

1. City Council Minutes August 18, 2016 – Regular Council Meeting

2. LMCIT Tort Liability Waiver

3. Bills List for Approval

Motion by Brink, second by Flug, to approve the Consent Agenda. Motion passed 4-0.

GENERAL BUSINESS ITEMS:

1. Tax Forfeited Parcel

Administrator Olinger reported that the County is reviewing their tax forfeited property files and is asking if the City is

interested in acquiring a parcel located along 316th

Street. Olinger stated that the parcel is part of the right-of-way. He

recommends the City accept the parcel for right-of-way purposes.

Motion by Brink, second by Schlumbohm, to approve the acquisition of the parcel on 316th

Street for right-of-way

purposes. Motion passed 4-0.

2. Lease Agreement – Chisago Lakes Area Chamber of Commerce

Administrator Olinger reported that the lease with the Chamber of Commerce for use of the former Lindstrom Library

building (30525 Linden Street) has run out. He presented a revised Lease Agreement for consideration. The Lease

Agreement runs from January 1, 2016 through December 31, 2025. All other terms remain the same – the lease amount

charged is $400/month. The City is responsible for all maintenance and utility expenses including electric, gas, water and

sewer, trash removal, snow removal, and lawn maintenance. When asked, Finance Director Mattson stated that in

September, the City paid $33 for gas, $180.06 for electric, and $26.95 for trash removal. Administrator Olinger stated that

Chisago City makes an annual contribution directly to the Chamber.

Motion by Schlumbohm, second by Brink, to approve the Lease Agreement renewal as presented. Motion passed 4-

0.

3. Application for Art on Trunk Highway Right of Way


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Administrator Olinger stated that an agreement with MN DOT is required in order for the City to install the Marlene Smith

statue at the East Plaza, and also for the three statues of the Founding Fathers that were installed at the West Plaza. He

presented the Council with the necessary agreement for approval. Motion by Flug, second by Schlumbohm, to approve

the Agreement between the State of Minnesota Department of Transportation and the City of Lindstrom for the

placement of art in both the East and West Plazas. Motion passed 4-0.

4. Annexation Request – Anthony Dress, TDI-365 LLC, 11955 Lindstrom Lane

The City received a Request for Annexation from Anthony Dress, the owner of 11955 Lindstrom Lane. He is interested in

subdividing the parcel in the future and would like to hook onto City sewer and water. Administrator Olinger stated that

this parcel is located adjacent to current City limits between Lindstrom Lane and 306th

Street.

Motion by Flug, second by Brink, to approve the Request for Annexation and adopt the Joint Resolution for

Orderly Annexation of 11955 Lindstrom Lane. Motion passed 4-0.

PLANNING BUSINESS:

1. Appointment of Jim Swanberg to replace Mike Fricke – Council Member Flug reported that the Planning Commission

recommends appointment of Jim Swanberg to fill out Mike Fricke’s term. Flug stated that he knows Swanberg, who is a

building contractor, and feels that he will be a good addition to the Planning Commission. Motion by Flug, second by

Schlumbohm, to appoint Jim Swanberg to the vacant Planning Commission seat. Motion passed 4-0.

2. Lindstrom Growth Area Planning Proposal - City Planner Rita Trapp attended the Planning Commission meeting to

review a proposal for Growth Area Planning. This is a component of the City’s Comprehensive Planning process and will

help the City understand how the proposed targeted area (the south Lindstrom area from 292nd

to Chisago Boulevard) will

fit in with the existing City services.

Trapp’s proposal will help the City plan for future sewer, water and infrastructure development. The City Engineer will be

involved in the process as well. The scope of work includes:

Task One: Kickoff meetings with staff; refining the project scope; collecting background information; reviewing

prior plans and studies; preparing base maps; conducting site tours and photo inventories; identifying assets,

project areas, development areas, and transportation network/access points; interviews with key property

owners/stakeholders; and reviewing site analysis with City staff.

Task Two: Confirm vision and guiding principles to identify preliminary alternatives; conduct precedent analysis;

prepare up to three preliminary growth area concept alternatives; prepare development summary for each growth

area concept; and review with City staff, elected/appointed officials, and stakeholders for feedback.

Task Three: Prepare preferred growth area concept plan, addressing future development patterns, land uses,

housing densities, roadway network and street types, parks and open spaces, and preservation of significant

natural features; prepare development summary; review with staff and others for feedback; prepare final growth

area plan; prepare presentation materials; and present the final plan to the Planning Commission and City Council.

Fees associated with this proposal are as follows:

Task One: Project Kickoff, Inventory, and Analysis $ 5,000

Task Two: Prepare Preliminary Alternatives $ 6,500

Task Three: Develop Plan and Seek Approvals $ 7,500

Subtotal $19,000

Reimbursables $ 1,500

TOTAL $20,500

Council Member Flug reported that the Planning Commission recommends approval of the plan and fees as presented by

Trapp. Motion by Flug, second by Schlumbohm, to approve a contract with Hoisington Koegler Group, Inc. for

services to plan the southern area of Lindstrom bordered by 292nd

and Chisago Boulevard. Motion passed 4-0.


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3. Other Updates/Review – Flug/Schlumbohm – The minutes from the September 7th

Planning Commission meeting were

provided. Besides the items reported separately, the Planning Commission received an update on the Rose Hill Assisted

Living project. The project has not moved forward because the Developer has turned their focus to a project they have in

Elk River. Administrator Olinger will contact them to get an idea about when they plan to move forward with their

Lindstrom project.

ENGINEERING BUSINESS:

1. Engineer’s Update - Engineer Herdegen provided the following updates:

(a) Morningside Court Street Improvement Project - Now that all of the necessary documents have been secured for

the project, Herdegen reported that the general contractor, Dresel Contracting, and the concrete subcontractor are able

to begin work on the project this fall; however, the paving contractor cannot commit to a schedule this late in the year.

Dresel and the concrete subcontractor have agreed to hold their bid prices until next spring; however, prices will

increase next year for the paving contractor. Herdegen stated that some clearing work will start this fall, but the rest of

the work will begin in the spring. He will bring the necessary contracts to the October Council Meeting for approval.

(b) Park Street Stormwater Project – The structures are in place and the contractor is setting the grade for curbing.

Paving should occur by the end of the month.

(c) Kaffe Kanna Park – Herdegen is working on the final plans/design and will get quotes this fall for a spring project.

(d) Swedish Immigrant Trail – Herdegen is looking at the area of Newell & Olinda Trail; the existing fire hydrant is

causing a conflict.

(e) Oak Street – Herdegen stated that TIF funds will be used to reconstruct Oak Street from Newell to Highway 8. He is

working on the plans.

(f) 288th

Street Improvement Project – Herdegen is waiting on title work.

2. Public Works Committee - 2017 Street Maintenance Plans – Administrator Olinger reported that the Public Works

Committee recommends the City Council approve the following 2017 Street Maintenance Plans:

Micropave cost $2.75/sq yd

Roadway To/From Linear Feet Square yards Cost

Bronson Linden/Vine 1,525 $4,194

Vine Newell/Bronson 805 $2,214

Vine Newell/Deadend 766 $2,107

Newell Olinda

Trail/Lindstrom

Beach

3,182 12,374 $ 34,029

Beach Park Parking Lot 1,284 $3,530

1st Avenue East Parking Lot 652 $1,793

Bellaire 3rd

to 3rd

2,877 $8,000

Total $55,867

Fog cost $2.00/sq yd


St. Croix Dairy

Queen/Broadway

693 $1,386

Lindstrom Lane Moonlight Bay/306th 3,400 x 24 9,000 $18,000

Lincoln Rd Hwy 8/Lake Lane, 2

lanes

250’x12’

250’x24’

1,000 $2,000

Lake Lane CSAH 14/east end 1,613 $3,226


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1st Avenue North Linden/dead end 720 $1,440

Akerson Street Highway 8/Andrews 739 $1,478

Newlander Norway/Dead End 1,096 $2,192

Marigold Circle Marigold Lane/cul de

sac

557 $1,114

Marigold Place Marigold Lane/cul de

sac

733 $1,466

Marigold Way Marigold Lane/cul de

sac

813 $1,626

309th Marigold Lane/dead

end

2,240 $4,480

Linden 1st Avenue/Summit 684 $1,368

Linden Newell/dead end 853 $1,706

Park Street Parking Lot 1,983 $3,966

1st Avenue West Parking Lot 900 $1,800

Maple Street Highway 8/1st

Avenue

411 $822

Total 22,458 $48,070

Reclaim cost $26.70/sq yd or $47.43/linear foot


Oak Street Hwy 8/Newell 420 1,633 $11,214

Crack Seal cost $1.54/pound 2lbs/foot

Roadway To/From Width x #of

cracks=feet

Square yards Cost

295th Olinda/city end 30’, 37 cracks

=1,110’

$3,500

Shoreview Circle 295th

/295th 30’, 19 cracks=570’ $1,756

Mentzer Trail Gravel/295th 30’, 18 cracks= $1,665

Total $6,921

Striping cost $/foot


Park Street Parking

Lot

50 stalls

1st Avenue Parking

Lot East

20 stalls

1st Avenue Parking

Lot West

20 stalls

Total

Curbing cost $35/foot


Newell Olinda

Trail/Lindstrom

Beach

1,000 12,374 $ 35,000

Akerson St. Croix/Highway 8 100 $7,500

Total $42,500

Total; $ 164,572 plus milling on Newell and striping. Revenues are $72,000 from TIF, $160,000 from General Fund Street

Maintenance.


Page 16 of 103

Motion by Schlumbohm, second by Flug, to approve the 2017 Street Maintenance Plan and further to authorize the City

Engineer to prepare plans and advertise for bids. Motion passed 4-0.

COMMISSION/COMMITTEE REPORTS:

CLJSTC:

1. Update & Review – Minutes from the August 15, 2016 CLJSTC meeting were provided. Council Member Flug

reported that the Commission will be meeting next week to talk about the 2017 budget.

Cable Commission:

1. Update & Review – Council Member Brink reported that she was not at the last meeting; however, the Commission

took a tour of the remodeled High School Studio room.

EDA:

1. Update & Review – Council Member Brink reviewed the minutes from the September 13th

EDA meeting. The City is

waiting to hear from DEED on the loan application to demolish the Panel One building. The EDA approved a

proposal from City Planner Rita Trapp to prepare a detailed planning study on the triangular parcel of land bounded by

Highway 8 (south), Lake Lane (north), and Lincoln Road (east) – the Elms Estates Redevelopment District. The EDA

is working on priorities for future development/redevelopment projects.

Finance:

1. Monthly Report - Information Only. Reports for the month of August were provided – Cash Report, actual and

budgeted Expenses and Revenues, Liquor Store On-Sale and Off-Sale Reports. Finance Director Mattson stated that

the Off-Sale cash balance at the end of August was $44,278.41, which is about $20,000 more than it was at the end of

July.

2. 2017 Preliminary Levy Certification. Finance Director Mattson stated that the 2017 Preliminary Levy has to be

certified to the County Auditor by September 30th

. The Finance Committee has been working on the budget and is

recommending the preliminary levy be certified at $2,100,000, which includes the General Fund levy of $2,005,000,

the EDA levy of $62,000, and the Debt Service levy of $33,000.

Mattson reviewed the following items with the Council:

Tax capacity within the City increased from $3,422,846 to $3,588,076.

The General Fund budget is comprised of General Gov’t/Admin (18.8%), Police Department (27%), Fire

Department/Code Enforcement (10%), Public Works (32%), Culture/Recreation (9.5%), and Miscellaneous

(2.7%).

An increase of $9,536 is proposed for Administration because the part-time receptionist is now full-time,

compliance with new accounting standards, and contracting with a new IT company.

An increase of $15,700 is proposed for Planning to allow for funding of a Housing Study.

The Police Department budget decreased and the Fire Department budget increased because funds allocated

for a future Police Department building were shifted over to the Fire Department for a future Fire Hall.

Personal Protective Equipment was also moved from the Capital Improvement Fund for the Fire Department

to their general operating fund.

The Street Department Maintenance/Operating budget is increased due to additional mowing and an

additional employee.

The Street Improvements/Projects budget was increased $18,000.

The Street Lighting budget was increased $15,600 for solar lights on Olinda Trail.

Snow Removal/Salt & Sand was reduced $15,000.

The Cable Television budget was increased to reflect the increased revenues. These funds are turned over to

the Cable Commission.


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The Parks Operating budget was increased due to the addition of an employee and increased equipment repair

and maintenance costs.

The Cemetery budget was increased because of a reallocation of full-time wages.

A new Contingency line item was added to allow for $21,938 in contingencies.

General Fund Revenues come from Property Taxes (77.4%), Intergovernmental Aid (3.4%), Charges for

Services ($2.7%), Miscellaneous (6.8%), Transfers (8.5%), and Licenses & Permits (1.2%).

A total of $257,386 of Local Government Aid funds received is allocated to future capital equipment needs.

The 2017 Levy is proposed to be $2,100,000, which is an increase of $129,719, or 6.6%, over the 2016 Levy.

If the Preliminary Levy is adopted:

1. The City Tax Rate would be 58.527%, which is an increase of .964% over the 2016 Tax Rate.

2. The tax impact on a residential property with a taxable market value of $250,000 (assuming no

change in valuation) would be $24/year.

3. The tax impact on a commercial property with a taxable market value of $450,000 (assuming no

change in valuation) would be $79/year.

Mattson stated that she would like to hold a work session with the City Council to review the proposed 2017 budget

and levy in detail sometime in October. She will then take the information back to the Finance Committee in

November so that a recommendation for the Final 2017 budget & levy can be brought back to the City Council for

Approval in December. She further reported that the annual Truth-in-Taxation hearing will be held on Thursday,

December 15th

, at 6:30 p.m.

Motion by Schlumbohm, second by Brink, to approve Resolution 20160915-01 Adopting the Preliminary 2017

Lindstrom Property Tax Levy as follows:

General Government Levy $2,005,000

EDA Levy $ 62,000

GO Equipment Certificate 2015 $ 2,500

GO Bonds of 2007 $ 23,500

GO Bonds of 2009A $ 5,000

GO Bonds of 2010A $ 2,000

Total 2017 Preliminary Levy $2,100,000

And further setting the Truth in Taxation Meeting for Thursday, December 15, 2016, at 6:30 p.m. Motion

passed 4-0.

Motion by Flug, second by Brink, to approve Resolution 20160915-02 Approving a City Tax Levy for the

Purpose of Defraying the Costs Incurred by the Lindstrom Economic Development Authority under its

Economic Development Authority Powers for the Year 2017 in the amount of $62,000. Motion passed 4-0.

3. City Council 2017 Budget and Growth Management Work Session – Administrator Olinger stated that besides

reviewing the proposed 2017 budget and levy at an upcoming work session, he would also like to also discuss Growth

Management.

Motion by Flug, second by Brink, to set a Council Work Session for Tuesday, October 11, 2016 at 5:30 p.m. to

discuss the proposed 2017 budget and levy and to discuss Growth Management. Motion passed 4-0.

Library:

1. Update & Review – Mayor Carlson. Mayor Carlson and Administrator Olinger plan to attend the September 29th

Library Commission meeting.

Park Commission:


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1. Update & Review – Council Member Brink reviewed the September 12th

Park Commission meeting minutes with the

Council. The Park Commission received a presentation from Boy Scout Brendan Huffman, who has completed his

Eagle Scout project of planting 30 trees and constructing three corner fence sections at Allemansratt Park. Boy Scout

Noah Klatt’s Eagle Scout project has also been completed. He constructed an overlook/entrance area for Allemansratt

Park. The Chisago Lakes Water Trail grand opening was held on September 5th

and was well attended. The Park

Commission is pursuing an easement from the owners of the Chisago Inn & Suites for access to a parcel owned by the

City on Walmark Lake. The Park Commission is getting quotes for some additional fencing at Pumphouse Park and

for a cover for the new scoreboard. An unveiling of the Marlene Smith statue is planned for Saturday, October 8th

, at

10:00 a.m. Mayor Carlson suggested the Gustaf House be used as a backup location in case of inclement weather.

DISCUSSION/MISC: None

CORRESPONDENCE: None

ADJOURNMENT:

Motion by Flug, second by Schlumbohm, to adjourn the meeting. Motion passed 4-0. Meeting adjourned at 7:45

p.m.

Respectfully submitted,

Kathy George, Deputy Clerk / Administrative Assistant


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The meeting was called to order at 7:00 p.m. It was noted that Council Member Joe Wishy passed away on Friday, September 30th.

CALL OF ROLL:

Lindstrom City Council & Staff Members Present: Mayor Keith Carlson; Council Members Curt Flug, AnnMarie Brink, Bill Schlumbohm,

Sr.; Administrator John Olinger; Deputy Clerk Kathy George, Engineer Jon Herdegen, Attorney Amy Schutt, Police Chief Kevin Stenson

City Residents

Present: Frank Bartoletti, Julie Eiken, Rob Rathsack, Mary Hagglund, Tom Kiernan Chisago Lake Township Board & Staff

Members Present: Chair Sherry Stirling; Supervisors Wayne Houle & John Nelson; Public Works Staff Dale Johnson; Clerk Jeanette Peterson; Treasurer Judy Straub

Township Residents Present: Pat Eichten, Deb Johnson, Shannon Johnson, Emily Houle, Gary Schumacher, Mary Kay

Ripp, Leslie Monette, Don Fredell, Dave & Joyce Anastasi, Arlen & Sheila Strehlo, Joan Zimbrick, Bob Meyer

JOINT MEETING WITH CHISAGO LAKE TOWNSHIP:

The purpose of the Special Meeting was to hold a joint meeting between the Lindstrom City Council

and the Chisago Lake Township Board to discuss the 288th

Street reclaim and multi-use trail project

and the Lakelawn Drive reclaim project. The meeting notice was published in the September 22nd

and

September 29th

editions of the Chisago County Press.

MINUTES

LINDSTROM

SPECIAL


TUESDAY, OCTOBER 4, 2016

7:00 P.M.

Chisago Lake Township Maintenance

Facility

31603 Mildred Ave, Lindstrom, MN


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Town Board Chair Stirling began with introductions and stated that no questions or comments would

be received from the audience. She stated that three public hearings had already been held and tonight

the Town Board and the Lindstrom City Council need to discuss the projects. She suggested people

write their questions down and then contact either the Township Supervisors or City of Lindstrom

Council Members after the meeting.

Lakelawn Drive Reclaim Project. This project involves milling off the surface of the road, making

some repairs, and then repaving the road. Widening the road is not included in the plan. The

estimated project cost is $420,000. Stirling stated that 36.89% of the road is Township and 63.11% is

City. City Engineer Herdegen stated that by his calculations, 55% is City and 45% is Township. He

included a small segment of 288th

as well. All agreed that the exact calculations will need to be

worked out and that the cost of the project should be split on a per foot basis between the City and the

Township. The project is not scheduled until 2018.

Town Board Supervisor Houle asked about annexation. He stated concerns with the Township

contributing to a road project and then the City annexing the area. He asked if the City’s Planning

Commission is proposing annexation. Administrator Olinger stated that there has been no

recommendation or directive for annexation at this point. He stated that the Planning Commission is

looking at the area for planning purposes because a new lift station and gravity sewer system are being

planned. These new services need to be sized appropriately to handle any future development that

may occur. Olinger clarified that the sewer project is separate from the road projects being discussed

and is entirely a City project. Town Board Supervisor Nelson and Chair Stirling also noted concern

with spending funds, or bonding for a project, and then the area is annexed into the City. Mayor

Carlson stated that an orderly annexation agreement would be needed if that were to occur.

Houle stated that the Town Board cannot make improvements unless their constituents approve them.

He stated that a survey was taken of the Township residents regarding the proposed trail project along

288th

and the majority of the residents did not support assessments for the project. He stated that the

Township’s hands are tied on participating in that project.

Houle asked if there are right-of-way issues on Lakelawn. Olinger stated that the Township side is

metes and bounds and the City side is platted; however, the road surface will not be widened.

Therefore, right-of-way should not be a concern.

Stirling summarized that both entities agree to share the cost of the Lakelawn Drive reclaim project

based on footage.

288th

Street Project. Herdegen discussed the scope of the road project, which includes reclaiming the

pavement, slight widening of the shoulders, and minor profile changes. He stated that the plans do not

include cutting down the hill. If the trail is added, then a curb and stormwater will be included in the

road project.

Stirling stated that the project cost would be split 50/50 between the City and the Township. Herdegen

stated that, going by frontage, Lindstrom has 43% and the Township has 57%. Houle noted that there

are two parcels with substantial frontage that are agricultural on the Township side. It was pointed out

that the golf course is on the City side; therefore, they should even each other out.


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Herdegen stated that the estimated project cost, without the trail, is around $250,000. With the trail,

the project is over 1.3 million dollars. After applying the $516,000 grant for the trail, the total cost is

brought down to about $800,000. The Township engineer provided an estimate of $750,000 to

reclaim and widen the shoulders on 288th

. Nelson stated that the Township is not into building trails.

Olinger agreed that the problem is in trying to resolve the differences between the role of the

Township versus the role of the City.

Council Member Brink stated that for the $100,000 difference, a better road could be provided with a

safer route for pedestrians. Nelson stated that no one has a problem with the trail; however, the

majority of users will be from the housing development which is in the City. Stirling agreed, noting

that Township residents will not have direct access to the trail from their properties. Houle stated that

the Township has no resources available to do anything above the reclaim project. Mayor Carlson

stated he understood the Township’s situation, with the residents not willing to be assessed. He stated

that the City never has assessed for sidewalks. He noted that everyone wants the project done, but

there are differences in addressing the costs.

If the trail project is to proceed, it makes sense to do all three projects (Lakelawn, 288th

, and the trail)

at the same time to save on costs and disruption. Which side of the road the trail would go on hasn’t

yet been determined. The trail will be 10’ wide, bituminous pavement, with a 6” barrier curb. These

are requirements of the grant that has been awarded. Olinger stated that the goal is to physically

separate pedestrians from the roadway, not just widen the shoulders. A separate trail is safer as drivers

tend to just drive faster with wider roads.

Herdegen stated that if the trail is included, the embankment will be widened 12’ and ditching will be

done. Property acquisition is necessary. The grant requires the first draft of the Project Memorandum

be submitted by December 1st. A right-of-way map is due by April 1

st. Property acquisition must be

completed by then; therefore, the City is moving forward with these steps.

Council Member Flug stated that the Planning Commission is talking about the area, as mentioned

previously, because a new lift station and sanitary sewer system are being planned. These items need

to be sized for potential future development. If the area is annexed into the City, the City covers the

cost [talking about the trail]. City tax rates are higher than Township tax rates, so taxes will go up for

those property owners; however, he stated, it is probably better in the long run. He noted the safety

concerns discussed about 288th

and pedestrians, and the $516,000 grant that has been awarded. He

stated that development is likely in this area in the future. Roads and infrastructure are needed to

handle the development potential. He stated that an orderly annexation process is a positive step, with

everyone paying their share. He also noted that the sewer project is separate, and is a City project.

Mayor Carlson asked Attorney Schutt if Council Member Bill Schlumbohm can speak about the issue

since he is a resident/property owner in the Lakeside Woodlands development. Schutt said that as

long as Schlumbohm is not personally affected financially, she is not concerned with there being a

conflict of interest. Schlumbohm stated that safety is a major concern of his, with blind spots, the hill,

and drivers having to swerve to avoid people walking on the road. He noted that there were 4 cars that

went into the ditch this last winter. He feels that the speed limit is too high, at 45 mph. He also noted

the problems property owners are having with the low pressure sewer system and grinder pumps. He


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stated that he has talked to a number of Township residents in the area and they, too, would like to be

able to walk, jog, and bike along 288th

.

Mayor Carlson called on Police Chief Stenson to speak about safety concerns on 288th

. Stenson stated

that, for example, several years ago during Karl Oskar Days a car went into the ditch. Rescue workers

couldn’t find the car for 20 minutes because of the deep ditches. He stated that 288th

is a very

“unforgiving” road and noted that his comments are being made from a public safety official’s

standpoint. He does not live in that area.

Town Board Chair Stirling addressed the speed on 288th

. She stated that Cities and Townships can

declare a road to be urban. If the Township does this, the speed will be reduced to 35 mph. If the City

does this, the speed could be reduced to 30 mph. She suggested this step be taken to reduce the speed

now. She also suggested “Watch for Pedestrian” signs be installed. Council Members Flug and

Schlumbohm agreed with the suggestion to reduce the speed limit. Mayor Carlson noted the issue

with enforcement. Township Supervisor Houle stated that residents have acknowledged that it is the

people who live in the area who are speeding. A resident in the audience spoke up and stated that

there are over 50 kids who live in the area with no crosswalks and people running stop signs.

Administrator Olinger stated that this happens elsewhere, too. He stated that roadways need to be

designed to eliminate the choice to drive fast.

Stirling stated that the Township residents don’t support annexation or assessments. She stated that

the Town Board is backed up against the wall. Flug stated that he understands that and feels that the

Township should be involved in an orderly annexation process with the City. He stated that this is the

right time to work through these issues. Houle asked if the annexation process would be held off if the

property owners change their minds about assessments so that there is time to pay off the debt on the

project. Flug stated that this would be part of the agreement/discussion process. Schlumbohm noted

that the time frame is tight because of the grant, so things will have to happen quickly.

Motion by Flug, second by Brink, directing staff to move forward with the process and

discussions regarding orderly annexation of the area. Motion passed 4-0. This will be an agenda

item on the Council’s October 20th

Regular City Council Meeting Agenda.

A resident in the audience asked for an update about the alternate exit route from the area. Mayor

Carlson stated that he spoke with property owner Lee Nelson about creating a road through his

property. Nelson was not enthusiastic about it, but Carlson felt that discussions can continue. He

noted that there is a cost to that, too. Houle stated that there is a safety concern with people being

trapped without an alternate exit if something should happen. Olinger noted agreement and stated that

the City is addressing both issues. He stated perhaps a new road would not be created, but an

emergency access route. Traffic patterns would not be changed. He also stated that the trail along

Olinda Trail will be extended to 288th

in the near future when the County undertakes a project to add

curbing. The City has been saving for this trail extension segment.

Existing Annexation Agreement. Stirling stated that there is currently an annexation agreement that

was signed several years ago stipulating that property owners along Lakelawn Drive could be annexed

after February, 2017, if they hadn’t already been annexed because they wanted to hook onto the City’s

sewer system. Olinger stated that the City Council has not taken any action to move forward with


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those annexations at this point. Stirling stated that perhaps this agreement should also be addressed

during the orderly annexation process being discussed tonight.

A resident in the audience wanted to comment, but Stirling adjourned the meeting and stated that

anything said at this point is not a matter of public record.

ADJOURNMENT: Meeting adjourned at 8:07 p.m.

Respectfully,

Kathy George

Deputy Clerk / Admin Assistant


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Mayor Carlson called the meeting to order at 5:30 p.m. CALL OF ROLL:

Members Present: Mayor Keith Carlson; Council Members Curt Flug, AnnMarie Brink, Bill Schlumbohm, Sr.

Members Absent: None; Council Member Joe Wishy passed away on September 30th, leaving a vacancy

on the Council.

Others Present: Administrator John Olinger, Deputy Clerk Kathy George, Finance Director Kay Mattson, Attorney Soren Mattick

Growth Management Plan – Attorney Mattick informed the Council that he met with Administrator Olinger,

Mayor Carlson, Council Member Flug, and Planner Rita Trapp to discuss the area around 288th

Street, the

southern border of the current City limits. With the pending project to make improvements to 288th

Street,

add a pedestrian trail, and widen shoulders on Lakelawn Avenue, Mattick stated that all agree that annexation

of this area is inevitable. There have been numerous meetings with the Township and with the property

owners, and the property owners are not willing to be assessed for the Township portion of the improvements.

On October 4th

, the City Council and Town Board met in joint session to discuss the pending project. The

Town Board indicated a willingness to work with the City on an orderly annexation process.

Mattick reviewed the options for annexation that are available to Cities: (1) if property is completely

surrounded by the City, the City can annex by ordinance; (2) if the property is split 40/60 between the City

and the Township, the City can annex by ordinance but the Township can object; (3) if the property owners

petition the City for annexation – typically because the property abuts the City and the property owner wants

City services – an Orderly Annexation process is appropriate; and (4) if the City and Township enter into an

Orderly Annexation Agreement.

MINUTES

LINDSTROM

SPECIAL

CITY COUNCIL WORK SESSION

TUESDAY, OCTOBER 11, 2016

5:30 P.M.

Lindstrom City Hall

13292 Sylvan Avenue

Lindstrom, MN


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With the Town Board indicating a willingness to work with the City on an Orderly Annexation process,

Mattick discussed the possible details of the agreement. Council Members agreed that if the City pays for the

entire project, then annexation needs to occur immediately. Council Members would like a clear time line for

the annexation, because there are certain deadlines for the project in order to secure the $516,000 grant for the

pedestrian trail.

The proposed annexation area was also discussed. It was decided that this Orderly Annexation process will

focus only on the properties affected by the 288th

Street project. Mayor Carlson and Administrator Olinger

will meet with Township officials to start the process.

2017 Budget & Levy: The Council and Staff then discussed the 2017 Budget & Levy. Administrator

Olinger explained that he and Finance Director Mattson have a financial philosophy. They plan and save for

maintenance, replacement items, and projects. They avoid debt by saving through depreciation, saving up for

expenditures, and bonding for new assets or paying for the new asset in one year. He stated that essential

services are funded through predictable revenue sources (such as taxes) with discretionary expenditures

funded through unpredictable revenue sources (such as Local Government Aid). The City takes a

conservative approach and would rather over-fund than under-fund projects. Olinger also stated that services,

assets, and infrastructure are evaluated each year for possible reductions or changes.

Olinger stated that the 2017 requests for new expenditures totals about $290,000. Larger expenditures already

included in the budget include Attorney’s fees ($50,000), Street repairs and maintenance ($160,000), Street

improvement projects ($250,000), snow removal ($20,000), sand and salt ($25,000), street painting ($10,000),

and minor street repairs ($33,000). He stated that the 2017 Street Maintenance plan has already been

presented and approved.

Finance Director Mattson then reviewed the proposed changes in the General Fund budget, as follows:

Revenues:

Local Government Aid – the amount that goes into the General Fund is reduced by $49,977 which will

go into the Capital Improvement Fund. The City is trying to rely less and less on LGA for essential

services, since the aid is vulnerable to being unappropriated.

Franchise Fees for Street Lights – increases $27,000 because the Council approved an increase in the

fee.

Transfer from EDA for Panel One Purchase – increase of $10,038 because General Funds were used to

purchase the property and the EDA is paying back the General Fund over the next ten years.

Expenditures:

Computer/Software Upgrades or Support – increase of $4,800 because the City is now contracting

with an IT company.

Laserfiche Program for Invoice Tracking – new expenditure of $1,000 because the City is purchasing a

new laserfiche program.


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Housing Study – new expenditure of $15,000 for the City to conduct a housing study. Council

Members discussed this item further. Earlier in the year, Staff contacted Chisago City, Center City,

Shafer, and Taylors Falls to see if there was interest in a joint housing study. None of the other cities

wanted to participate. Staff stated that there is renewed interest through the ABC initiatives. Plus,

Staff feels that a housing study for Lindstrom would really be helpful to direct future development,

especially regarding rental needs.

Transfer for future Police Station – reduced by $38,537 which is being redirected to the Fire

Department Fund.

Protective Clothing for the Fire Department – this item of $17,000 was moved from the Capital

Improvement fund to the General Fund because personal protective clothing is considered essential

equipment.

Additional Public Works Employee – Public Works Director – this expense is about $80,000 and is

split between the General Fund, the Cemetery, Parks, and Water/Sewer. The General Fund portion is

$12,101.

N Olinda Trail Solar Lights – new expenditure of $16,900 to add solar lights along North Olinda Trail

to address property owners’ concerns. During discussion, Administrator Olinger recommended

removing this item. He doesn’t think solar lights will be appropriate for this area. The City had

discussed designating the road for one-way traffic; however, the property owners were opposed to this

idea. There is a safety concern here because the road is narrow, the ditches are deep, and people drive

too fast. Council Members thought perhaps the one-way option should be reviewed again. Consensus

of the Council was to remove this expenditure from the 2017 budget.

Contingency dollars – new item of $18,038. Mattson stated that the Finance Committee created this

amount because they wanted the levy to be an even amount. Consensus of the Council was to remove

this expenditure from the 2017 budget.

Mattson then reviewed the summary of 2017 Capital Revolving items, which is where Local Government Aid

is allocated. She stated that the City is projected to receive $311,959 in LGA in 2017. Capital needs total

$257,386, which leaves the balance of $54,573 to be allocated to the General Fund to help off-set the levy.

Mattson reviewed the tax impact on residential properties, as follows:

w/Preliminary w/$20,000 w/$30,000 w/$40,000

Market Value Levy/Budget Reduction Reduction Reduction

$150,000 $878/year $869/year $865/year $861/year

Levy Increase 6.6% 5.6% 5.1% 4.6%


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Council Members expressed a desire to keep the levy increase under 5%. During discussion tonight, the

Council had already eliminated $34,938. They directed Mattson to find another $5,062 to eliminate so that

the levy increase would be 4.6%.

ADJOURNMENT:

Motion to adjourn by Brink, second by Flug. Motion passed 4-0. Time 7:15 p.m.

Respectfully,

Kathy George

Deputy Clerk / Admin Assistant


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STAFF REPORT

MEETING DATE: October 20, 2016 SUBMITTED BY: Administrator Olinger

ITEM: Liquor License – Chisago Lakes Golf Course

BACKGROUND: Jean’s Hospitality is no longer operating the Clubhouse Grill at the Golf

Course. Chisago Lakes Golf Course has applied for a new Liquor License to continue operation of the restaurant and bar.

ACTION REQUESTED: Approve the Liquor License for the Chisago Lakes Golf Course.

ATTACHMENTS: None


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STAFF REPORT


ITEM: Frontier Communications Cable Franchise Agreement

BACKGROUND:

Frontier Communications has requested a cable franchise with the City of Lindstrom. They are also pursuing franchises with Chisago City and Wyoming. The firm of Kennedy & Graven

is representing Wyoming in these negotiations and has represented us in the past with Midcontinent.

Frontier will use their existing system of cable. The technology is a little different than Midcontinent but they have the same number of channels available as Midcontinent. Part of

the negotiations will be to obtain a government channel similar to Midcontinent. The Frontier broadband service is being upgraded with the Connect America Funds and should not decrease our broadband service.

Bob Vose from Kennedy & Graven represents the Cable Commission. Staff is recommending

we join with the other cities and use Kennedy & Graven to negotiate the cable franchise agreement with Frontier Communications.

ACTION REQUESTED:

To contract with Kennedy & Graven to negotiate a cable franchise agreement with Frontier Communications

ATTACHMENTS: Proposal for Services – Kennedy & Graven


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STAFF REPORT


ITEM: MN DOT Landscape Partnership Program

BACKGROUND:

The City of Lindstrom requested participation in the MnDot Landscape Partnership Program. This program provides $8,000-$10,000 worth of planting material for the highway 8 corridor.

The partnership will provide landscape expertise and the materials and the City provides the labor. I have been in touch with Pat Collins at the middle school who will provide labor

through his science classes. Our intent is to work with Pat Collins and plant a prairie garden in the triangle of land west of

Irene along Highway 8. We will also replace plantings that died along the Highway 8 reconstruction corridor.

ACTION REQUESTED:

To approve a resolution supporting Lindstrom’s participation in the MnDot Landscape Partnership Program

ATTACHMENTS:


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MINUTES

CITY OF LINDSTRÖM

PLANNING COMMISSION MEETING

WEDNESDAY, OCTOBER 5, 2016

6:30 P.M.

Lindstrom Council Chambers

13292 Sylvan Ave., Lindstrom, MN


Chair Klun called the meeting to order at 6:30 p.m.

CALL OF ROLL:

Members Present: Chair Mike Klun; Commissioners Dave Waldoch, Greg Donovan, Orris Erlandson, Joe

Rogers, Jim Swanberg

Members Absent: Commissioner Kevin Backer

Others Present: City Administrator John Olinger, Deputy Clerk Kathy George, Council Liaisons Curt

Flug & Bill Schlumbohm Sr., City Planners Rita Trapp and Laura Chamberlain, Dave

& Kevin Overgaard


Motion by Donovan, second by Erlandson, to approve the agenda as presented. Motion passed 6-0.

CONSIDERATION OF MINUTES:

Motion by Waldoch, second by Donovan, to approve the September 7, 2016 minutes as presented.

Motion passed 6-0.

PUBLIC HEARINGS/PRESENTATIONS: None

BUSINESS:

1. Overgaard Development – Administrator Olinger explained that the three Overgaard brothers want to

purchase property off of Olinda Trail from their father and develop three lake lots and five single-family homes.

The parcel has 253’ on the lake. City Code requires each lot to have a minimum width of 100’. Olinger

suggested a Planned Unit Development option, which would allow some give and take on the part of the

developer and the City to design a development that will work.

City Planner Trapp explained that the discussion tonight is not binding. The purpose is to review the very

preliminary sketch plan and provide feedback regarding the overall concept. She clarified that this is not the

Pre-Application Meeting that is required by City Code. Once the developers submit the City’s Application and

all required information, the full process will begin.

Trapp and Chamberlain then went over the following PUD Sketch Plan Review with the Commission:


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The applicants, Peter and Marianne Overgaard, are considering combining their two lots at 29982 Olinda Trail

in order to subdivide the entire 6.96 acre site into a Planned Unit Development (PUD). They have requested a

sketch plan review before the Planning Commission in order to get feedback on development of the parcel.

PURPOSE

The purpose of a Sketch Plan review is to allow Staff and Planning Commissioners, the opportunity to consider

and comment on the potential layout of a development without the applicant incurring the significant costs of a

preliminary plat. Site characteristics, layout, as well as broad planning goals of the City should be discussed at

this time. If the applicant decides to pursue a preliminary plat, the discussion and comments of Planning Staff

and City Officials should be integrated into that application. The applicant is advised that additional issues may

be raised once a complete application is submitted. It should also be noted that the comments made during the

sketch plan process are not binding and do not constitute official assurances or representations regarding future

applications.

PRE-APPLICATION CONFERENCE

It is important to note that Section 154.204 (B) requires that the applicant request a pre-application conference

prior to the submission of the Planned Unit Development application. This conference will allow the applicant

to meet with the Mayor, the Chair of the Planning Commission, two additional Planning Commission Members,

the City Administrator, City Building Official/Building Inspector, City Engineer, Police Chief, Fire Chief,

Maintenance Supervisor, Chair of the Park Commission, DNR Area Hydrologist, and a County Highway

Department representative.. As noted in the code, this is a required step for all PUD applications.

APPLICABLE CODE SECTIONS

• Chapter 153: Subdivisions

• Section 154.050-154.053: R-1, Single-Family Residential District

• Section 154.200-154.205: PUD, Planned Unit Development

• Section 154.215-154.230: S, Shoreland District

GENERAL SITE INFORMATION

CURRENT PARCELS

PID 15.00010.40 2.58 acres (112,385 sq. ft.)

PID 15.00010.41 4.38 acres (190,793 sq. ft.)

Total 6.96 acres (303,178 sq. ft.)

ZONING

The site’s underlying zoning is R-1 Single-Family Residential.

The site is also within the Shoreland Overlay District, being within 1,000 feet of South Lindstrom Lake, which

is a General Development Lake.

Portions of the site are also within the Floodplain Overlay District.

PROPOSED USES

As shown in the sketch plan, the applicant is proposing three riparian lots, a lot with five clustered single-family

detached dwellings, and a lot with the existing single-family detached home on the property. One 50-foot access

from Olinda Trail is shown with a temporary turn-around. The applicant has not yet shown any proposed access

to the lake for individual lot owners or for communal access. Such accesses are discussed further below.

COMPREHENSIVE PLAN GOALS


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LAND USE

The Future Land Use map within the City’s 2005 Comprehensive Plan only shows future land uses for growth

areas outside of the City’s boundaries. As such, the Comprehensive Plan’s reference to existing zoning map will

be used for land use guidance. The Comprehensive Plan’s existing zoning map identifies the site being within

the R-1 Single-Family Residential District. R-1 uses, according to the Comprehensive Plan, are limited to

“single family detached dwellings, boarding houses, foster or group homes serving six or less people, and public

parks and playgrounds” (pg. 12). The proposed single family homes for the site are in keeping with the

permitted uses of the R-1 District.

RESOURCE PROTECTION

Protect, conserve, and enhance natural resources and environmentally sensitive areas within and adjacent to the

City for the community’s long-term environmental benefit (pg. 21)

- Identify and support the incorporation of woodlands, wetlands, hydric soils and other environmentally

sensitive areas into parks and open space areas.

- Maintain natural shorelines along wetlands and ponds, and employ measures that minimize the adverse

impacts of stormwater runoff on surface water bodies.

- Regulate clearing of wooded areas and encourage the reforestation of areas already cleared by

development.

The applicant should provide information in future submittals regarding natural features like woodlands and

wetlands on the site and what measures will be used for their conservation.

GENERAL CONSIDERATIONS

PUD PURPOSE

The purpose of a PUD is to provide a district that will encourage the following:

A) Flexibility in land development and redevelopment in order to utilize new techniques of building design,

construction and land development;

B) Provision of life cycle housing to all income and age groups;

C) Energy conservation through the use of more efficient building designs and sitings and the clustering of

buildings and land uses;

D) Preservation of desirable site characteristics and open space and protection of sensitive environmental

features, including, but not limited to steep slopes, trees, wetlands and the like;

E) More efficient and effective use of land, open space and public facilities through mixing of land uses and

assembly and development of land into larger parcels;

F) High quality of design and design compatible with surround land uses, including both existing and planned;

G) Sensitive development in transitional areas located between different land uses and along significant

transportation or scenic corridors within the city; and,

H) Development which is consistent with the comprehensive plan.

The applicant is proposing a PUD rather than a traditional plat. The Planning Commission is encouraged to

evaluate whether the proposed PUD fulfills the above criteria and if there are changes that could be made to

better achieve the City’s goals.

UNDERLYING R-1 SINGLE FAMILY RESIDENTIAL

The R-1 Single Family Residential District only permits single-family detached dwellings. No other dwelling

unit types (Single Family Attached or Multi-Family) are permitted or conditionally permitted in the zoning

district. The cluster of non-riparian homes in the center of the lot should be single family detached units, unless

the applicant requests to also rezone the underlying zoning.


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PUD IN SHORELAND AREAS

Section 154.205 of the City Code addresses considerations specifically for PUD’s in the Shoreland District.

Some key items to consider:

• PUDs in the Shoreland District must be processed as a Conditional Use, requiring a Conditional Use Permit

• A Homeowners Association, or Property Owner’s Association, will be required, with mandatory

membership of all properties

• Shoreland Tiering

o Suitable land on the site is split into “tiers,” each 200 feet from the Ordinary High Water Mark, and the

amount of residential units allowed in each tier is determined by dividing the area by the base density of

1 unit per 15,000 square feet for the 1st Tier and 1 unit per 12,000 square feet for each additional tier

o This incentivizes development away from the lake, which lessens the impact on the shorelands.

• Underlying Zoning Density – the density of development cannot exceed the minimum required density of

the Shoreland District or underlying zoning district (R-1).

SHORELAND REGULATIONS

The PUD process is intended to provide flexibility in lot sizes and dimensions to allow for the clustering of lots

and the preservation of open space. The following are the required lot standard lot sizes for this property.

Single-Family (Riparian)

Minimum Lot Size 15,000 sq. ft.

Minimum Lot Width 100 ft.

Single-Family (Non-riparian) R-1 Underlying District

Minimum Lot Size 12,000 sq. ft.

Minimum Lot Width 100 ft.

In the shoreland area, the maximum impervious surface covered allowed is 25%. Depending on how detailed

the proposed site plans are, information summarizing impervious surface coverages for individual lots will be

required. The applicant is advised that compliance with the recently adopted Minimum Impact Design

Standards (MIDS) ordinance will also be required.

OPEN SPACE & CENTRALIZATION OF FACILITIES

One of the main focuses of Sec. 154.205 PUD In Shoreland Areas is preserving and maintaining open space and

the centralization of facilities for use by all properties within the development. The Planning Commission and

applicant are encouraged to given consideration to how the sketch plan achieves these requirements.

154.205 (F)

(2) Open space criteria. As identified in the criteria listed under § 154.202(D), PUDs must contain open space

meeting all of the following criteria:

(a) At least 50% of the total project area must be preserved as open space.

(b) Road rights-of-way or land covered by road surfaces, parking areas, structures or future structure sites

are developed areas and shall not be included in the computation of minimum open space.

(c) Open space must include areas with physical characteristics unsuitable for development in their

natural state, and areas containing significant historic sites such as unplatted cemeteries.

(d) Open space may include pervious outdoor recreation facilities for use by owners of dwelling units or

sites, by customers/guests in commercial PUDs, and by the general public.

(e) Open space may contain water oriented accessory structures or facilities if they meet or exceed design

standards of division (G) below and are centralized;

(f) The shore impact zone, based on normal structure setbacks, must be included as open space. For

residential PUDs, at least 50% of the shore impact zone area of existing developments or at least 70%


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of the area of new developments must be preserved in its natural or existing state. For commercial

PUDs, at least 50% of the shore impact zone must be preserved in its natural state.

(g) Open space must not include commercial facilities or uses, but may contain water-oriented accessory

structures or facilities.

(h) The appearance of open space areas, including topography, vegetation, and allowable uses, must be

preserved by use of restrictive deed covenants, permanent easements, public dedication, and

acceptance or other equally effective and permanent means.

(G) Centralization and design of facilities.

(1) All habitable structures within the PUD shall be serviced by the city-owned water and sewer systems.

(2) Dwelling units or sites must be clustered into one or more groups and located on suitable areas of the

development. They must be designed and located to meet or exceed the following dimensional

standards for the relevant shoreland classification: setback form the ordinary high water level, elevation

above the surface water features, and maximum height. Setbacks from the ordinary high water level

must be increased in accordance with §154.205(E) of this chapter for developments with density

increases.

(3) Water-oriented accessory structures and facilities may be allowed if they meet or exceed design

standards contained in § 154.221(F)(2) of this chapter and are centralized.

(4) Shore recreation facilities, including but not limited to swimming areas, docks and watercraft mooring

areas and launching ramps, must be centralized and located in suitable areas approved by the city.

Evaluation of suitability must include consideration of land slope, water depth, vegetation, soils, depth

to groundwater and bedrock, compatibility with adjacent land uses and/or other relevant factors. One

launching ramp facility may be provided for use only by occupants of dwelling units in the PUD. A

launching ramp is a conditional use and is dependent upon site characteristics as well as numbers of

launching ramps on the body of water. Where shore recreation facilities including launching ramps and

docks have been installed, the requirements of this section shall not preclude continued use of such

launching ramp or docks subject to approval of a CUP (conditional use permit).

(5) Lake access outlots which meet or exceed the following standards are intended as controlled accesses to

public waters or recreation areas for use only by owners of nonriparian lots within subdivisions:

(a) Lake access outlots or access easements must meet the width and size requirements for residential

lots, and be suitable for the intended uses of lake access outlots or access easements. Docking or

mooring of watercraft is allowed at an access outlot or access easement, subject to provisions of

§154.225(A);

(b) They must be jointly owned by all purchasers of lots in the subdivision or by all purchasers of

nonriparian lots in the subdivision who are provided riparian access rights on the controlled access

lot;

(c) Covenants or other equally effective legal instruments may be developed that specify which lot

owners have authority to use the lake access outlot or access easement and what activities are

allowed. The activities may include watercraft loading, beaching, mooring or docking. They may

also include other outdoor recreational activities that do not significantly conflict with general

public use of the public water or the enjoyment of normal property rights by adjacent property

owners. Examples of the non-significant conflict activities include swimming, sunbathing or

picnicking. The covenants may limit the total number of vehicles allowed to be parked and the total

number of watercraft allowed to be moored or docked, and may require centralization of all

common facilities and activities in the most suitable locations on the lot to minimize topographic

and vegetation alterations. The covenants may also require all parking areas, storage buildings, and

other facilities to be screened by vegetation or topography as much as practical from view from the

public water, assuming summer, leaf-on conditions. In no case shall covenant provisions be less

restrictive than provisions of this section or any other city ordinance;


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(d) Dock lighting shall be allowed provided such lighting is not directed toward the lake in such a

manner that it impairs the vision of or confuses operators of watercraft. No oscillating, rotating,

flashing or moving sign or light may be used on any dock. No light shall shine on neighboring lots

in excess of 0.4 footcandles; and

(e) The Planning Commission and City Council may waive or vary any of the above requirements

based on the nature of the property or a demonstrated unique need associated with the property.

ENGINEERING CONSIDERATIONS

In addition to planning consideration, the applicant is advised that consultation with the City Engineer would be

beneficial during the preparation of application materials. The City Engineer’s review of the sketch plan

identified the following preliminary questions:

• Is the 50 foot access an easement or public right-of-way?

• Will City water/sewer be extended to the newly subdivided parcels? If so, will they be installed within

the 50 foot easement/right-of-way?

• Will the access to the three lake lots and the townhomes be a shared driveway or City street? If private,

there may be an issue with restoration if the City ever needed to maintain the utilities. If public, there is

not enough room for a turnaround at the end of the road. The 50-width does not meet ordinance for a

City street.

The following comments/observations were made:

(a) Will there be one dock (centralization of facilities) for the development? Unknown at this time.

(b) Can the property sustain the proposed five single-family home development with decks, concrete, etc. This

will be reviewed during the Preliminary Plat process.

(c) MIDS stormwater management criteria will need to be met.

(d) There is a small area of wetlands in the southwest cover of the lot, near the lake.

(e) Perhaps the 3 lake lots can be separate and the five single-family homes do not have access to the lake.

(f) The proposed access road should be planned to eventually connect with Mentzer Trail. Perhaps it should be

located off of the property line? Proper right-of-way / width of the road / options were discussed.

(g) Developers should have property surveyed – metes and bounds are not always accurate.

(h) Can the original homestead property be combined with the five single-family home properties, which will

allow for more open space and for stormwater retention?

(i) The existing driveway will be abandoned and access will be from the new road.

(j) A sidewalk will be needed for the development.

(k) The Overgaards will be looking for an independent developer for the five single-family homes.

(l) Parking for the five single-family homes needs to be considered.

The next step in the process is for the Overgaards to secure a survey of the property. Then they will submit a

Subdivision Application, which will follow with a Pre-Application Meeting.

2. Driveway Specifications – Administrator Olinger asked for discussion on City Code 154.248 regarding

driveway specifications. The Code lays out design specifications, but prefaces it with the sentence For the

purposes of calculating the total impervious surface for the property, the following standards shall apply. Because of this sentence, the City has been challenged when trying to enforce the design specifications.

Commissioners agreed that this sentence could be removed from the Code.

Discussion turned to the design specifications; specifically, how much width is desired at the curb/street.

Consensus of the Commission was that the width should be no wider than 20’ at the curb/street. They also

clarified that the driveway needs to meet the side yard setback of the structure – detached accessory structure

setback is 5’; attached accessory structure setback is 10’.


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The Commission discussed the maximum impervious surface coverage allowed on a residential lot. Within the

Shoreland District, the maximum allowed is 25%. Outside of the Shoreland District, there is no restriction.

Commissioners felt that there should be a limit of 50% impervious surface coverage on residential lots that are

not located within the Shoreland District.

Staff will work on the proposed changes and bring them back to the Planning Commission for review and

discussion.

3. Rosehill Resort Update - Administrator Olinger reported that he and Trapp are meeting tomorrow with the

developers. They are ready to move ahead and would like to start construction in the spring. Olinger will hold

a neighborhood meeting to talk about annexation, sewer, and water.

MISC. DISCUSSION: None

ADJOURNMENT:

Motion to adjourn was made by Erlandson, second by Donovan. Motion passed 6-0. Time 7:30 p.m.

Respectfully Submitted,

Kathy George, Deputy Clerk / Admin Assist


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Public Works Commission October 4th, 2016 Members present; Herdegen, Straub, Dzubay, Flug, Schlumbohm, Olinger Agenda; items added were Oak St. Rosehill Resort/leHigh/306th, Trailhead, Lyman Court, Kaffe Kanna and Norelius Street Improvements Update-Morningside Court, Jon stated no work this year except clearing. The neighbors are being encouraged to move their sheds. The additional price for the delay is $7,500. We still need to execute the contract at our next Council meeting. Park Street – We have been experiencing difficulty with Fitzgerald. He seems to have taken on too many jobs. The weather has not helped either. Curb is done, Thursday was set for grading then paving. 288th Street and Sanitary Sewer Improvements-ROW plat is getting done. This will be delivered to KLJ for right of way acquisition to 66’ right of way. The traffic counter on Olinda Trail will go up next week. Still deciding on where the lift station will go. 2016 Street Maintenance- 2nd avenue is the only project remaining. Jon H will work on a sign for the back in demonstration project. Dzubay will work on getting it striped. 2017 Street Maintenance Projects-Dzubay stated we can leave Belair off the plan. The engineer will pursue quotes. The reclaim of Oak St plan set is being created. Next year striping; Park St. Parking lot, Bronson, 1st Avenue East and west parking lot. An additional cost is milling the sides on Newell. 2017 Storm Water Projects- Lions Park excavation is estimated at $75,000. Pipe outlet is estimated at $60,000. There isn’t enough money so the commission decided to do 4 catch basins on 295th, Monson Drainage swale and clean the 299th ditches plus seeding the Pleasant Hill Park dry pond. Olinda Trail Trail survey from Newell to Highway 8-might have property issues but still working on it. Rosehill Resort-Engineer says we need a neighborhood meeting set. Olinger will set a meeting. Sanitary Sewer 2017-The big project is Sylvan from Broadway to Olinda. Lump this project in with Oak St. Trailhead-A trailhead is being created at the Chamber of Commerce. Plans are quite done. Kaffe Kanna Park-Plans are done and the engineer will obtain quotes. Norelius Demolition-Out November 10th. We can scrounge anything usable. Washer and dryer go to public works. Irene Backup – Olinger reviewed the circumstances of the backup. Dzubay stated he couldn’t find a manhole that’s why he told the homeowner it was his problem. After Dzubay found the manhole he realized the back up was in our line. Dzubay stated he didn’t’ t have the proper manpower to clear the block from the lift station side. He also stated he didn’t have the proper equipment to clear the line without pushing sewage into the home. It was determined the City needs to respond to backups with the appropriate information of our system, appropriate manpower and appropriate equipment. We should have available balls to block sewers to ensure no additional sewage gets into a


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home. We should also ensure we have appropriate equipment to clear a block based on the circumstances. We need to have better data of our system so we know where things are located. We also need to have information available and at hand on when our system was last cleaned. Olinger presented a company that will professionally clean our lines and keep accurate records and respond to our backups. Currently, we contract with the sewer commission and they keep records of cleaning. Pavement Management System-herdegen stated he would review and get some information from their GIS people. Adjourned.


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STAFF REPORT

MEETING DATE: October 20, 2016

SUBMITTED BY: Administrator Olinger

ITEM: Public Sanitary Sewer Maintenance Policy

BACKGROUND:

Attached is our Public Sanitary Sewer Maintenance Policy. This is the first of several policies and plans the city is required to have to qualify for the No Fault Insurance Program through

the League of MN Cities.

ACTION REQUESTED: To approve the Public Sanitary Sewer Maintenance Policy

ATTACHMENTS:

Proposed Public Sanitary Sewer Maintenance Policy


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PUBLIC SANITARY SEWER MAINTENANCE POLICY

PURPOSE The purpose of this policy is to outline the City of Lindstrom’s procedures for maintaining the sanitary sewer system. These procedures are intended to prevent sanitary sewer back-ups into homes, businesses, and the natural environment. COMPONENTS The sanitary sewer system is made up of clay tile main lines, plastic pvc main lines, manholes, lift stations and the warning lights and siren alarm system on all of the lift stations for both gravity and low pressure sewer. MAINTENANCE The City and the CLJSTC jointly maintain the system. The City will use City Staff and CLJSTC employees, equipment, and/or private contractors to conduct the maintenance. Routine Maintenance and Inspection A. Public Sanitary Sewer Lines

1. Scope of City’s responsibility: The City and CLJSTC will maintain the public sanitary sewer

lines. Private property owners are responsible for the maintenance of the private lines from the main lines to any buildings.

2. Schedule: The City and CLJSTC will clean every clay sanitary sewer line on a three-year cycle and every pvc sanitary sewer line on a five-year cycle.

3. Problem Line: This is defined as a line that has had a history of two or more back-ups over a period of three (3) years, or has a known problem such as grease accumulation or a shallow slope. These areas will be cleaned or flushed at least once a year.

4. Cleaning Equipment: The equipment used to perform maintenance will depend upon the equipment available and its effectiveness as determined by qualified staff.

5. Television inspection: The lines will be inspected by televised recording on an as needed

basis. The City will also use a camera to inspect any sewer lines in a new development before the City accepts those lines as City lines.

6. Manholes: Manholes will be visually inspected periodically by employees removing the

covers and looking down the manholes to determine if there are any problems. B. Sanitary Sewer Lift Stations


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1. Schedule: Lift stations are visited and inspected daily, readings taken weekly; in addition, the

wet wells are checked weekly. Any maintenance is reflected on the checklists developed for each lift station.

2. Electrical components: An electrician will be hired annually to inspect and maintain the

electrical components of the lift stations. 3. Flow meters and pumps: The flow meters and pumps at the lift stations will be checked on a

monthly basis. Emergency Response A. Definition: An emergency response is a call from citizens, fellow employees, or by an alarm that

indicates that there is a possible problem in the sanitary sewer system.

B. Response: After receiving notice of a possible problem, an employee will respond and determine if there is a problem in the city’s system. If there is, he or she will remedy it based upon accepted procedures. If necessary, the employee will obtain assistance from other entities/sewer commission employees or outside contractors.

C. Sanitary sewer back-ups: If a property owner experiences a sanitary sewer back-up in the home, all employees will follow to the best of their ability the League of Minnesota Cities Sanitary Sewer Back-up Response recommendations.

Response Recommendations

1. Emergency contact numbers: If the property owner is verbally abusive or hostile toward staff members; contact a supervisor for assistance.

2. Property damage: If property damage has occurred due to a plugged sanitary sewer line,

refer the homeowner to file an insurance claim form. Once a claim form is completed, the City will submit the information to its insurance company. The insurance claim forms are available at Lindstrom City Hall.

3. Property owner’s insurance carrier: Suggest to the property owner that they report the

incident to their insurance provider. 4. Cleaning companies: Refer the property owner to use the yellow pages when selecting a

cleaning company that specializes in sanitary sewer back-ups. 5. Pictures of property damage: If the property owner is agreeable, staff members should take

pictures of the property damage for future reference. 6. Contact numbers: Provide the property owner with the office phone number of the Public

Works Director or CLJSTC in case there are any further questions or concerns.


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7. Insurance provider: City Staff will contact the insurance provider to report sanitary sewer

plugs that have resulted in property damage. Inflow/Infiltration A. Definitions:

1. Inflow is where storm water is misdirected into the sanitary sewer system through intentional connections such as sump pumps and roof leaders.

2. Infiltration is where storm and ground water infiltrate into the sanitary sewer system through cracks or leaks in the sewer pipes or manholes.

B. Inflow: To reduce inflow, the City has a policy to eliminate illegal connections to the sanitary

sewer system when found. This program includes enforcement of the sewer ordinance banning such connections and promoting public education to encourage voluntary compliance.

C. Infiltration: To reduce infiltration, the City/CLJSTC employees will annually inspect sanitary manholes and make reasonable repairs, considering the budget, to public facilities that contribute to this problem. The sewer lines are maintained and inspected. In addition to the routine maintenance, the City has adopted a comprehensive capital improvement plan to replace sewer lines that are cracked and in need of repair.

Training The City will provide training on a regular basis to employees who are involved in the routine maintenance and emergency response regarding the procedures to follow and how to use the proper equipment. Weather Conditions Sewer maintenance operations will be conducted only when weather conditions do not endanger the safety of City employees and equipment. Factors that may delay sewer maintenance operations include severe cold, flooding, rain, snow, and wind. Documentation The City will document all of its inspections, maintenance, and emergency responses for its sanitary sewer system. The City will also document any circumstances where something has occurred that limits its ability to comply with this policy. These records will be kept in accordance with the City’s record retention schedule.


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Contingency Plan for Wastewater Collecting System

The City’s Waste Water Collection System consists of 13 lift stations, force mains, alarm system, low pressure and gravity sewer lines. Objective of Plan: Maintain Service during periods of electrical outage Criteria for Invoking Plan: Electricity out to one or more lift stations Duration of Plan: Until electricity is restored Roles, Responsibilities, and Authority The Public Works Director or their designee will be in charge of operating this Contingency Plan. The Director will assign work responsibilities in the department as needed. If additional personnel are needed, arrangements will be made for the necessary personnel. If the Public Works Director is unavailable, the Public Works “On-call” employee will assume the responsibilities outlined in this Plan. Procedures for operating in Contingency Mode:

1. Portable generators: The City has a portable generator that can operate one (1) lift station at a time. The City ‘s lift stations have a generator receptacle so that they can be run with the portable generator. Based on the storage in the lines and the wet well in the vicinity of the lift stations, the Public Works Director will assign employees to transport and hook up the portable generator to the lift stations. If more than one lift station is not working, the director will establish a schedule to rotate the generators between the different lift stations. If necessary, the Public Works Director will try to obtain additional generators through mutual aid agreements or rental.

2. Vactor truck: If the generators are not able to handle the flow, the City can draw sewage

out of the lift stations with a Vactor truck. A Vactor truck is available through the CLJSTC.

3. Lift station bypass: Because of the topography in the vicinity of lift stations, the City may be able to establish a line to bypass the lift station. If needed, the Public Works Director will contact a contractor to construct this line.

4. Temporary overflows: If the above options do not handle flow, the City may have to temporarily direct overflows from the sanitary sewer system into the storm sewer system. The City will try to minimize the use of this option. The Minnesota Pollution Control Agency will be notified when wastewater overflows into the storm water system.

5. Water restrictions: If a City-wide or region wide power outage lasts more than

one day, the City will consider restricting community water usage (this is to reduce flow of wastewater through the system).


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Resources Plan for Operating in Contingency Mode:

Public Works Director shall determine how many employees are necessary to complete the necessary job functions

Vactor truck

Portable Generator

Rodder

Pipe or hose for lift station bypass

Trucks to transport or tow generators

Hydraulic pumps Criteria for Returning to Normal Operations Mode: Electricity restored to the City’s lift stations. Estimated Cost of Plan:

Estimated personnel costs: including regular, overtime, and holiday pay

Generator rental Post Contingency Plan: The Public Works Director will meet with personnel who assisted in operating this Plan to determine how it worked. If necessary, changes will be made for any future emergencies.


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CHISAGO LAKES JOINT SEWAGE TREATMENT COMMISSION Regular Commission Meeting Minutes

September 19, 2016 4:30 P.M. Lindstrom City Hall

1. Call to Order: Chairman Mark Wolcott called the Commission Meeting to order at 4:31 P.M. at the Lindstrom City Hall.

1a. ROLL CALL

Commissioners in attendance: Tony Olivolo, Ron Swenson, Mark Wolcott, George McMahon, Linda Yeager and Joe Zerwas. Commissioners Absent: Bob Gustafson, Curt Flug and Joe Wishy. Staff Present: Debbie Steele, CLJSTC Clerk and Mark Nelson, Plant Superintendent.

Guests: Bruce Messelt, Chisago County Administrator, Chuck Janski, CLJSTC Engineer, Ted Alliegro, CLJSTC Attorney, and Nora Holt, Clerk, South Center Sanitary District.

1b. Approve Agenda A Motion was made by George McMahon to approve the Agenda. The Motion was seconded by Tony Olivolo. All Ayes. The Motion carried. 1c. Bruce Messelt, Chisago County Administrator: Chisago County Solar Program. Chisago County Administrator, Bruce Messelt talked about what is going on with Solar power in Minnesota. Solar Farms is the largest group, the next group is Solar Gardens. A Solar Farm is considered the same thing as a power plant and requires a minimum 100 megawatts of power, so it is very large. A Solar Farm is regulated by the Minnesota Public Utilities Commission. A Solar Garden is a minimum of 1 megawatt up to 5 megawatts. Geronimo Energy gave a proposal for the Aurora Project. Community Solar said to Xcel that they would build it, a 100 megawatt power plant in one location. They thought ahead and have reserved 1100 acres by either buying it or leasing it. Xcel approved the plan. Of the 1100 acres, 800 acres are under active production and the reserve is a buffer area. The project is named North Star, but the name of the company is Community Solar. Within Chisago County there are two large Solar Farms under production. Chisago County is also considering Solar Gardens. If the Commission subscribes to a Solar Garden, not on CLJSTC land, the benefit would be that we would not tie up CLJSTC land for 25-30 years. If we subscribed to a Solar Garden, the financial benefit would be less than if we had a Solar Garden on CLJSTC property.


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1c. Bruce Messelt, Chisago County Administrator: South Center Sanitary District Representation Mark Wolcott said that he had invited Chisago County Administrator, Bruce Messelt to join us in the discussion about the addition of the Sanitary District in the Joint Powers. The possible replacement of Chisago County’s direct membership by a membership for the Sanitary District or the addition of another member representing the Sanitary District to the Commission. Bruce Messelt said that George McMahon has asked that the Chisago County Board initiate a discussion on the question at the upcoming County Board Meeting. Bruce Messelt said that there were three options 1) Chisago County leaving the Joint Powers, would require a 2 year exit requirement if the County were to leave the Joint Powers. 2) For Chisago County to communicate its support for adding the Sanitary District to the Joint Powers. If the Sanitary District was to join the Joint Powers, All six of the Entities would need to take formal resolution action. This would require approval of all of the entities. 3. Leave things the way they are. Nora Holt Sanitary District Clerk expressed her disappointment at not being notified of the meeting for the discussion about the addition of the Sanitary District to the Joint Powers. Nora Holt said that George McMahon represents the Sanitary District on the CLJSTC Commission. Nora said that George does not follow any of their recommendations. Nora said that she would like to attend the Chisago County Board Meeting to hear what is being said. Attorney Alliegro recommended checking with Chisago County first because if the County says no there is no point in wasting time. Chisago County Administrator, Bruce Messelt read from the Joint Powers agreement: No participant may be added to this agreement without unanimous written consent of the existing participants authorized by resolution of each participants governing body. Nora Holt said that the Sanitary District would like representation on the Commission just like the other Commission entities. Nora said that “the Sanitary District has been a part of the Commission Board since its inception, but we no longer have representation.“ George McMahon made a Motion that this Board supports the addition of the Sanitary District becoming part of this Board and send that out to all of the Entity Administrators to see their reaction so we know what we need to do. We are adding one more person to our Board and Chisago County will stay. The Motion was seconded by Joe Zerwas. Commissioner McMahon said that he would add it to the Agenda and tell the County Board at the County Board meeting on Wednesday, October 21, 2016 that the Commission Board has taken this position. Bruce Messelt said that if Chisago County says “no” then none of the other Entities need to take action. Nora Holt said that elected representative John Nelson would need to be the one that would represent the Sanitary District. All Ayes. The Motion carried.

6b. Mark Wolcott recommended moving 6b. up on the Agenda. Marty Powers, Wyoming Maintenance: Sewer Hook-up Agreement between the City of Wyoming and the Chisago Lakes Joint Sewage Treatment Commission. Marty Powers said he had a proposal from the City of Wyoming engineer regarding the sewer hook-up of an individual home owner. Marty Powers said that the proposal recommended some changes to the wording in the Hook-up Agreement. One of the proposals was an


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access man-hole out by the property line. The home owner would have a septic tank with a gravity line to it. Marty had concerns about man-hole access for maintenance or repairs. Engineer Janski recommended a double check valve. Marty Powers said that the hook-up for this homeowner was a high priority. Marty was also concerned about the number of manholes up and down the road ways. Consistency and safety for the operators is the priority. A Motion was made by George McMahon to recommend that the Hook-up policy be followed. The Motion was seconded by Ron Swenson. All Ayes. The Motion carried.

2. Consent Agenda 2a. Minutes of the August 15, 2016 Regular Commission Meeting. George McMahon made a Motion to approve the Minutes of the August 15, 2016 Commission Meeting. The Motion was seconded by Linda Yeager. All Ayes. The Motion carried.

3. Payment of Bills 3a. Bills for Approval A Motion was made by Ron Swenson, the Motion was seconded by Joe Zerwas to approve the payment of the Bills totaling $16,484.70 and the Additional Bills to pay list totaling $4,339.02. All Ayes. The Motion carried. 3b. Disbursements The Disbursements Report listing check sequence and voided checks was reviewed.

4. Reports 4a. Attorney’s Report Covered earlier in today’s Commission Meeting. 4b. Engineer’s Report

1. Connection Policy: A Draft of the connection Policy will be available at October Commission Meeting.

4c. August 2016 Operation’s Report

4d. August 2016 Operator’s Report

4e. August 2016 Budget Report

5. Committees and Committee Reports 5a. Budget Committee Meeting Report Mark Wolcott said that we are still working on the 2017 Budget. There may be an increase in the Treatment rate. We are trying to keep the amount at a minimum.


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5b. Schedule Negotiating Committee Meeting The Negotiating Committee already met regarding the 2017-2018 Union Contract. The purpose of this Negotiating Committee Meeting is to discuss non-union employees. Debbie will call Negotiating Committee Members to Schedule date and time.

6. Old Business 6a. South Center Sanitary District Representation at Commission Meetings: Discussed earlier in today’s Commission Meeting. 6b. City of Wyoming Force Main Hook-Up Request Discussed earlier in today’s Commission Meeting. 6c. Solar Update Discussed earlier in today’s Commission Meeting.

7. Adjournment A Motion was made by Joe Zerwas to Adjourn the Commission Meeting. George McMahon seconded the Motion. All Ayes. The Motion carried. Meeting Adjourned at 6:06 P.M.


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Legend: 1 = Motion 2 = Seconded Yes = approved

Present: Patty Mattson, Ron Swenson, Jack Doepke, Bob Meyer, Mike S. (Chisago City), Jeff Behnke

(Shafer), Dave Ertl

Others attending: Zak Reed (Chisago Fire), and Midco Representative Steve.

Absent: Gregg Carlson and Ann Marie Brink

Meeting called to order at 4:00 pm by Bob Meyer

Consent Agenda by DE1 JB 2 Motion passes

No minutes from August. Approve August minutes at next meeting.

Treasurer’s Report No Treasurer’s Report. A motion to approve the Chair and Executive to pay September

bills before our next meeting since Ann Marie is absent. BM1 RS2 Motion passes

Coordinator’s Report

Attached is a copy of Jack Doepke’s report.

Old Business

Approval of a check for the teleconferencing was made at the January 2016 meeting for $1,625.00. A change

for the teleconferencing location from Lindstrom City Hall to the Chisago Lakes Library and a check will be

sent.

New Business

Zak Reed from the Chisago Fire Department talked about the new Fire Station on Karmel Avenue. The

Chisago Fire Department wants to get internet communication because their reports are filed electronically.

They want to connect fiber optic to the building. Fiber optic runs down Highway 8 where Midco services.

Zak asked Midco to get a a cost. Midco does serve City Hall in Chisago. Several business and residents have

signed a petition. (Last meeting this petition was presented by Marie Rivers). 2200 ft of fiber optic would be

about $20,000.00. Property owned by the school district in 2019 will probably have cable run to it. $14,000.00

would get fiber optic to the Fire Hall and Midco would put up the rest. If a development would come in would

Cable Commission recoup the cost?

Bob M says we will discuss and we will get back to them because Lindstrom is not represented. Steve from

Midco says the sooner the better to get things on their schedule.

Meeting adjourned at 5:00 pm JB1 BM2 Motion passes

Next meeting will be October 10, 2016, at 4:00pm at the District Office

Chisago Lakes Joint Cable TV Commission

Minutes

September 12, 2016, 4:00 pm, High School Studio

taken by Patty Mattson


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Jack Doepke Cable Coordinator’s Report - Sept. 12, 2016

• Met at the newly-rearranged Cable TV studio in high school.

• Showed members the new office space re-configured from moving portable wall units, the re-located

electrical and the recently-purchased Broadcast Pix Roadie digital switcher and DataVideo hard drive

recorder.

• New Programs: Shafer Fire Dep’t Award Ceremony, KiChiSaga Days Parade, Librarian Sarah Hawkins

presentation of Library’s Data Bases for Business, Blue Zone Overview and Chisago Lakes Lutheran services

• Showed screen shots of MidCo’s Trojan Virus email that plagued their system. Disguised as a voicemail

zipped file, would hijack the user’s data if opened. Also showed their alert email to warn customers.

• Showed movie of presenting Marie River’s petition (for cable access) to MidCo Regional reps John Adams

& Jason Sachs. “Gong ceremony”

• Showed photos of Forest Lake’s Cable office that there are moving out of. Struck from their budget, they’ll

be forced to move to much smaller quarters.

• Told of plans to do 3-camera taping of High School Homecoming football game at stadium.

• Showed slides of New Chisago City fire hall area map to coincide with CC fire chief Zach Reed’s

presentation


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Frontier Presentation to Chisago Lakes Cable Board Aug. 15, 2016 - notes by Jack Doepke

Tom Burns (sp?) & Scott Baler (sp?)

• New video service is called “Vantage TV”

• April 1 of this year – Frontier doubled in size – acquired Verizon land line assets -

voice & broadband in Calif, Flor & Texas -

• Big change for them now, in last few years, grew 25% from getting AT&T in Connecticut

• Has ”jumped up their knowledge & horsepower in respect to video”

• Minnesota selected as one of the states to roll out video emphasis

• Have been doing significant network upgrades to their “backbone” and in our area, part of CAFII

(Connect America Funds)

• A “step change” to their infrastructure – can now deliver a new improved video product

• In early stages of talking Lindstrom & Chisago City to offer another video service in the area

• Different than cable, will be over their existing lines, no new cables dug (will beef up some lines)

• Will be changing & improving from the core out – more remote locations last to see this

• This new “beefing up” part of national connectivity improvements as CA, FL & TX come onboard

• Doing same in MN. Our area is southern part of Tom’s territory

• New tech is still broadband / Ethernet but can carry more bandwidth & less expensive to increase

• Doing add’l build-out in Wyoming area and roadside updates in our area

• Can bring better signal farther out now

• VDSL services for residences are 40 Mbps,

• For hospitals & larger orgs, symmetrical 100 x 100 (down & up) Ethernet commercial grade cabling

• Ethernet is not fiber (can be over copper) but a term for larger-bandwidth products

• Copper is limited to 50 x 50 right now

• Today is about 2.5 M (4 HD TVs need 10Mg)

• Would not roll out in areas where they couldn’t deliver as least 10M

• MN standard today is 10 / 1, going to new standard 25 / 3 with the matching grants state is giving

• Looking for Franchise from cities to provide service as required by law, starting the process – city must

publish “notice of interest” that they’re open for proposals, then company submits proposal, if accepted

then agreements worked out.

• (AnnMarie) They’ve already been to Lindstrom to present their case. John Olinger very interested

• Lindstrom & CC would get income from 2 companies if Frontier engaged

• Connect America funds spent in Wyoming, Lindstrom and ”hopefully Scandia in future”

• They built out a network in N. MN with border-to-border funds from the state – wouldn’t have

happened otherwise

• Frontier is no longer a utility but now a for-profit business

• Their goal would be to have franchises in place by the end of the year. They’re ready to go.

• They would carry both our 10 and 20 PEG channels. We would broaden our audience.

• DISH is a partner of Frontier in areas where they couldn’t have this product

• Station line-up will be standardized nation-wide. Working on their packages to be unique & competitive

• Motion made to recommend Lindstrom & Chisago City pursue this process. Carried

• Details need to be worked out for what’s best for us and the cities

• Frontier has paperwork of what other cities have done

• After they left, members wondered what price point they’d have

Marie Rivers Presentation - Owner of Sven’s Clogs on Highway 8

• Went door to door talking to neighbors


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• Delivered petition with 20 signatures of residents and businesses who want MidCo cable run to them.

• They already have Frontier and very unhappy with current service – lots of drop-outs and freezes

•(Bob) MidCo usually needs 16 clients per linear mile to justify construction

• New CC Fire Hall and school (2019?) to be built right up Karmel Ave. in future.

• Clause in contract that MidCo has to wire the schools

• Kyle Peterson needs to video conference with clients all over country

•MidCo laid some black fiber down along 8 to Hazeldon, (coincides with school district) Marie wondered

why they just couldn’t cut into it?

• One local survey showed 90% of people dissatisfied with current Frontier product

• (Bob) Feds give money for rural wiring (like his cabin’s lake) and metro gets funds. Areas like ours in

between often left out


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Legend: 1 = Motion 2 = Seconded Yes = approved

Present: Patty Mattson, Jack Doepke, Bob Meyer, Mike S. (Chisago City), Jeff Behnke (Shafer), Dave Ertl,

Gregg Carlson and Ann Marie Brink.

Others attending: Zak Reed, Chisago City Fire, and Steve, Midco Representative.

Absent: Ron Swenson

Meeting called to order at 4:00 pm by Bob Meyer.

Consent Agenda by GC1 DE 2 Motion passes.

Approval of August minutes GC1 DE2 Motion passes.

Approval of September minutes GC1 JB2 Motion passes.

Treasurer’s Report September’s Treasurer’s Report attached. GC1 JB2 Motion passes Jack Doepke is

going to get the right amount for a bill from Alpha Video before we pay it. The amount is somewhere around

$19,970.00

Approval of Bills

Checks to be ordered and debit from account. Motion to pay the bills JB1 GC2 Motion passes.

Coordinator’s Report

Attached is a copy of Jack Doepke’s September report.

Old Business

Jack’s August Coordinator’s Report was discussed. Jack Reed, Fire Chief of Chisago City, would like the

Cable Commission to pay part of cable wire to the new fire hall. Bob M. read the purpose of the Cable

Commission. Mike S made a motion to reject the money to put fiber optic in the new Chisago City Fire Hall.

GC1 JB2 Motion passes.

New Business

Greg moved that Jack Doepke is able to make purchases up to $200 a month without authorization. GC1 DE2

Motion passes.

Meeting adjourned at 5:00 pm GC1 AMB2 Motion passes.

Next meeting will be November 14, 2016, at 4:00pm at the District Office.

Chisago Lakes Joint Cable TV Commission

Minutes

October 10, 2016, 4:00 pm, District Office

taken by Patty Mattson


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Jack Doepke Cable Report October 10, 2016 1) New Programs • Blue Zone Rally

• SCOUT CAMPOREE

• SHAFER DAYS

• SHAFER ROAD HEARING

• WILDCAT NEWS IN STUDIO

• CLHS HOMECOMING GAME

• SWEDISH TRAIL EAST END OPENING

• STEVE’S SOLAR BIKE

• SONGWRITERS IN THE ROUND

• CLHS REALITY CHECK

• MARLENE STATUE INSTALLATION

• MARLENE STATUE UNVEILING

• PADDLE RENDEZVOUS - CALEB

• CLIPS FOR ABC REPORT

2) Taped CLHS Homecoming game with 3 camera setup and new digital switcher / hard drive recorder. Rainy evening. Lots of difficulties. Stadium cabling doesn’t work for SDI camera connections. Needs analysis for potential future use. Audio issues with stadium loudspeaker distortion. 3) Green screen is finished and suspended with crank down capability in studio. Jack will use it in upcoming “Make A Movie” class starting Oct. 27. We need proper lighting for green screen. 4) Casters installed on special table for digital switcher in studio 5) Jack talked to Steve Johnson, MidCo Regional Sales Mgr about Frontier inroads and connecting to Midco’s marketing dept. Agreed to send email with my ideas to start discussion and possible collaboration to increase customer base instead of losing potentials to Frontier. 6) Opened DropBox Pro account to store CLTV-10 videos in the cloud and enable easy net distribution. 7) Bob showed Jack & Caleb old stage lighting stored on PAC balcony. Would like to have old studio lighting rigging & electrical inspected to possibly re-install some of these instruments. 8) Discussed buying plastic folding tables for studio audience, bringing older shelf unit it for storage of props and costumes for performers. 9) Contacted Tightrope about Carousel User “freeze out” for new user Lisa Roggerman at Lindstrom City Hall. According to rep, we need to effect change from head end and not over browser. Also suggested we start repair ticket to fix endless “processing 3 files” loop and update software, etc. 10) Mentioned CLHS media teachers could use Final Cut Pro software for video editing. Dave suggested they check funding sources through the school.


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EDA Meeting Minutes October 11, 2016 Members Present: AnnMarie Brink, Greg Shaleen, Keith Carlson, Sheryl Campbell, Jim McCarville, Rob Doherty Members Absent: Chair Randy Diers Also Present: City Administrator John Olinger, Deputy Clerk Kathy George, Chisago County HRA/EDA Executive Director Nancy Hoffman, ABC Coordinator Tangi Schaapveld, Planner Jeff McMenimen Call to Order / Pledge: Vice-Chair Campbell called the meeting to order at 7:30 a.m. Consideration of Agenda: Carlson moved to approve the Agenda as presented, McCarville seconded. Motion passed 6-0. Consideration of Minutes: Brink moved to approve the minutes from the September 13, 2016 meeting as written, Shaleen seconded. Motion passed 6-0. Business Items:

1. November Meeting Date: All agreed to move the November meeting date to November 15th, since the regularly-scheduled meeting date falls on election day.

2. Strengthening the Core: Administrator Olinger reported that customer service and variety of goods and services is improving in the Downtown. Business owners are content, happy and excited. There was discussion about the signs at the Lindstrom Tobacco / E-Cigarette business.

Minutes from the August 15th Highway 8 Task Force meeting were provided. The next meeting is Monday, October 17th.

3. America’s Best Communities & Blandin Broadband Update: Chisago County HRA/EDA Executive Director Hoffman provided a Blandin update. She stated that providing WiFi hotspots has been a challenge. The costs are higher than expected. There will be one hotspot at the Chamber building and they are working to identify additional locations. Teleconferencing equipment will be installed at the Chisago Lakes Area Library and at the HRA/EDA Office in North Branch this week. Hoffman has already heard from local businesses who are excited about being able to use the equipment. Representatives from the Blandin Foundation will be in town tomorrow to close-out the program. Hoffman stated that, as alumni to the program, they hope to be able to apply for more grant funds. ABC Coordinator Schaapveld reported that Frontier Communications is installing 50 DSLAM sites in the area, which will provide better, more consistent internet service. She


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stated that they updated the Wyoming junction and created loops so that service is not interrupted. Current State requirements are for 10 gig uploading speed and 1 gig downloading speed. The Chisago Lakes area should be able to achieve that with the upgrades. Most of the work will be done by the end of the year, with the rest of the work to finish by the end of March, 2017. Higher levels of service can be purchased by users. A new State standard of 25 gig uploading and 4 gig downloading will be set in the near future. Frontier is also looking to offer some TV service. It was noted that MidContinent has been stepping up their service to the area as well. Schaapveld then provided an update on the America’s Best Communities initiatives. Because of the success of the various initiatives, the Chisago Lakes area is being noticed and recognized by others. CL area has been named a finalist for a Minnesota High Tech Association Tekne Award in the Community Partnership category. The banquet is coming up on November 16th, where the winner will be announced. The CL Energy Hub was selected for the 2016 Minnesota Clean Energy Community Award. The CL area won a Community Development Award for Leadership. And the CL was nominated for a Community Collaboration Award from the Economic Development Association of Minnesota. Schaapveld stated that community collaboration has been great, with really good partnerships forming. ABC funds have leveraged additional funds from various sources. Objectives are moving forward. Schaapveld reported that the Arts, Culture & Tourism group has been working on a new website, which is in final review and testing before being launched this month. They are also working to bring more arts events and activities into the area. A new logo has been designed, as well as a banner that can help to tie the five cities together. The group is also working to get a lodging tax passed, which will help to sustain marketing efforts into the future. The Future Workforce group is working with the School District to provide on-the-job training opportunities for High School students and a manufacturing tour. The school would like to purchase a tool and create a product to sell. The group also is working with manufacturing companies to offer scholarships to technical school for graduating seniors. They are also partnering with the Cook County Higher Education Center and the Lindstrom Office Center to bring on-line classes to the area. The Energy Conservation and Development group is encouraging homeowners and business owners to sign up for energy audits. Solar options are proving to be beneficial, as some businesses expect a return on their investment within two years. The Healthy Living group hosted the Blue Zones meeting recently, and over 400 community members attended. They are looking for about $25,000 in funding to begin some of the initiatives. The Trail Development group has made significant strides with supporting efforts to finish the Swedish Immigrant Trail. And the CL Water Trail is celebrating success, with the grand opening launched on September 5th. Schaapveld explained that when the CL Area was selected as one of the 8 finalists of the ABC Competition last April, they were awarded $100,000 to implement the plans and leverage local funding. That has been the focus this year, with a report due in March, 2017. The three winners of the competition will be announced in April, 2017. She stated that the ABC Committee will sit down with area foundations (Initiative, Blandin, CL Community, St. Croix Valley) in November to work on sustainability of the programs after the competition is over. She also stated that the Minnesota Design Team will be coming to Lindstrom in 2017 to look at North


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First Avenue. Blandin Leadership training is also being pursued, as well as clean energy education at the grade school level.

4. Panel One Update: Administrator Olinger reported that the City’s application for a Redevelopment Loan from

DEED was not funded. He and Mayor Carlson have met with a prospective developer for the site, and would like to move forward with demolition of the building. Olinger and Hoffman will work together on a funding package and report back to the EDA next month.

5. Elms Estates Redevelopment District: Planner Jeff McMenimen was present to discuss the triangular parcel

of land bounded by Highway 8 (south), Lake Lane (north), and Lincoln Road (east). McMenimen stated that he has met with City Administrator Olinger and talked about a hotel, restaurant, and some retail in this area. He asked EDA members what their vision for the site is. He will then create several redevelopment options for consideration and discussion. Olinger stated that a developer has shown interest, but would like to see a plan. Mayor Carlson noted his frustration with the legislature, making the use of eminent domain more difficult. Some of the challenges with the area include the property located to the north of the Quick Stop parcel and stormwater management. McMenimen stated that the development of this property provides a gateway opportunity into the City. Perhaps a theme can be established with a landscape component. After discussion, EDA Members felt that this was not the best site for a hotel. They are looking at other areas where perhaps a hotel can be located on the lake. Some of the possibilities for this site include a restaurant (like an Applebee’s or Chipolte), a grocery store (such as Aldi), a bike shop with a trailhead, a professional service building, a brew pub, and multi-family residential.

6. Brain Storm: EDA Member McCarville stated that he was pleased with the list of potential redevelopment

areas identified in the EDA Agenda packet. He would like to see appropriate zoning put into place and incorporate the plans into the Comprehensive Plan.

Adjournment: Motion to adjourn was made by Brink, seconded by Doherty. Motion passed 6-0. Time 9:00 a.m. Respectfully submitted,

Kathy George, Deputy Clerk / Admin Assist


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Chisago Lakes Library Commission

Minutes

Thursday, Sept.29, 2016

7pm

Attendance: Sherry Stirling (Chisago Lakes Township), Llyod Vetter (Center City), Keith Carlson,

(Lindström), Dan Vogel (Shafer), Kirsten Vaughan (Branch Librarian)

Guests: John Olinger (City of Lindström) and Dan Brown: (Chisago Lakes Achievement Center

Services)

1. Call to order- Lloyd called the meeting to order 7:08 p.m.

2. Approval of Agenda- No changes made to Agenda.

3. July Minutes -Motion to approve by Sherry. Motion Seconded by Dan. Motion passed unanimously.

4. Dan Brown-Chisago Lakes Achievement Center

a. Although the contract is not due for renewal, the Commission asked for Dan to look at pricing

for schedules other than the five days a week cleaning routine currently held.

b. The cost if, we were to stay at five days a week, would not change in 2017. If commission were

to ask for three days a week, the cost would be $63 per visit.

c. Commission decided to remain with 5 day a week schedule. Commission is to send a letter to

Dan Brown asking that there is more effort to have hands-on job coaches.

5. Joint Power Agreement

a. Starting in 2017, each entity will pay according to the JPA contact—that is the same per capita

(3.45 per capita). The population will be taken from the County Auditor for annual population.

b. John will email group with suggested “new language” for joint power agreement before next

meeting

c. An Amendment is needed, but not made or noted on, to include emergency reserve fund in

annual budget.

6. Conversion for LED lights Update

a. Lloyd is 2/3 finished with the indoor lights

b. Parking lots lights to be completed before next meeting.

7. Financial Report

(The financial report Sherry put together does not include contribution from Franconia)

a. The 2017 budget is set for $54,500. The current balance $24,678.92 and there will be no more

income until January 2017

Motion by Sherry to approve of the financial report. Motion is seconded by Keith. Motion passed

unanimously.

8. Librarian’s Report

a. The library has received a self-checkout earlier in the month and had positive feedback from

patrons.

b. The community room has been in high use which has resulted in some damage.

c. Keith made a motion that starting in 2017; a deposit of $100 will be required to use the

community room. Motion to approve by Keith. Motion seconded by Lloyd. Motion passed

unanimously.


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Next Meeting will be at Wednesday, November 2nd

at 6pm.

Dan made a motion to Adjourn. Keith seconded that motion. Motion passed.

Meeting adjourned at 8:53pm


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Library Joint Powers Agreement Amendments 8. Ongoing maintenance obligation. The Library Commission shall approve the annual maintenance budget by March 1, of the year prior to the budget being prepared. Each party shall semi-annually remit a maintenance fee to the Commission or County or any successor to the County holding title to the site and operating a public library consistent with the current facility operated by the East Central Regional Library. The maintenance fee shall be payable in two equal installments, payable no later than January 15 and July 15 of each year. The annual payment shall initially be in the amount of: Center City (pop. 582) $1,408 Chisago City (pop. 2622) $7,710 Chisago Lake Township (pop. 3246) $7,928 Lindstrom (pop. 3015) $8,661 Shafer (pop. 343) $ 830 9. Adjustment of Annual Maintenance Cost. The annual maintenance costs shall be paid adjusted for the participants proportionately for inflation by the Commission as necessary and by the parties based on the then most recent State Demographic Center’s federal annual census population estimates of the above listed parties or by the addition of other parties. Other non – inflationary adjustments may be proposed by the Commission and approved by subsequent amendment of this Agreement. The State Demographers most recent annual population estimates are found at https://mn.gov/admin/demography/data-by-topic/population-data/our-estimates/ . The annual maintenance costs shall be allocated proportionately between the partners based on the following equation;

A = Annual Maintenance Budget approved by the Library Commission B = Each party’s individual population C = Total population D = Each party’s annual maintenance cost A x (B/C to four digits) = D

For example, in 2017 A=2017 budget of $54,500 B=Center City (612), Chisago City (5,156), Chisago Lake Township (4,631), Lindstrom (4,463), Shafer (1,047) C=15,909 Center City’s costs would be, $54,500 x (612/15,909=,0385)=$2,098.25 Chisago City’s costs would be, $54,500 x (5,156/15,909=.3241)=$17,663.45 Chisago Lake Towship’s costs would be, $54,500 x (4,631/15,909=.2911)=$15,864.95 Lindstrom’s costs would be, $54,500 x (4,463/15909=.2805)=$15,314.50 And Shafer’s costs would be, $54,500 x (1,047/15909=.0658)=$3,586.10

https://mn.gov/admin/demography/data-by-topic/population-data/our-estimates/

https://mn.gov/admin/demography/data-by-topic/population-data/our-estimates/


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MEETING MINUTES

CITY OF LINDSTRÖM

PARK COMMISSION

Monday, October 3, 2016

6:00 P.M.

CALL TO ORDER/PLEDGE: The meeting was called to order by Chair Johnson at 6:00 p.m. The Park

Commission observed a moment of silence in remembrance of Council Member Joe Wishy who passed away

last Friday.

CALL OF ROLL:

Members Present: Rusty Johnson, Pam Schultz, Ian Dudley, Shari Bachman, Clio Johnson, John Renaker

Members Absent: Matt Rein

Also Present: Administrator John Olinger, Deputy Clerk Kathy George, Public Works Staff Bill Straub,

Council Liaison AnnMarie Brink


Additions/Deletions: Marlene Smith Statue was moved to item #1.

Motion by Schultz, second by Dudley, to approve the Agenda with the noted change. Motion

passed 6-0.

CONSIDERATION OF MINUTES:

Motion by Schultz, second by Bachman, to approve the minutes of the September 12, 2016

meeting as presented. Motion passed 6-0.

BUSINESS:

1. Marlene Smith Statue

Commissioner Dudley confirmed that the unveiling is scheduled for Saturday, October 8th

at 10:00

a.m. He is planning to place the statue tomorrow, with the concrete being poured at 10:00 a.m.

Administrator Olinger will arrange for traffic control for both tomorrow and for Saturday morning.

Olinger has also arranged for a reception following the unveiling which will be held at the Catholic

Church. Olinger will provide coffee and donuts. Karl Oskar Days Ambassadors should be in

attendance. Dudley also notified the MN Women in Business Association.

2. Allemansrätt Park – The following updates were provided:


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The field has been cut as part of the US Fish and Wildlife Prairie Restoration Project. After the

grass grows back, the area will be sprayed. John Reins is trying to coordinate sumac removal at

the same time. Reins will also coordinate cottonwood tree removal this winter. Next spring, the

Fire Department will burn the area. Then reseeding will take place with the recommended

mixture.

The UofM Savannah Forest Project will be planted October 14th

(students) and 29th

(volunteers).

Commissioners were asked to help recruit volunteers. Bill Straub was asked to put up the white

tent, tables and chairs. Olinger will provide refreshments and park/trail information.

Buckthorn is coming back. Olinger met with Wiley Buck today. The big stuff was cut on the east

side of the channel and the smaller stuff was nipped. Once it grows back, it will be sprayed. The

west side was done, but they need to come back and spray.

A quote is still needed for residing and underpinning the 1890’s house.

The Friends of Allemansratt met on September 27th

and have started to work on the Anderson

Peninsula Plan. Commissioner Bachman stated that the group is working on a long list of projects.

She will send the minutes out soon.

The renter at the Norelius house will move out by November 10th

. The Park Commission is

considering holding the December meeting at the house. Perhaps Habitat for Humanity will want

some of the items inside the house for their ReStore operation. Olinger will get bids for

demolishing the house this winter. The City engineer is working on plans and specifications for

the pavilion, which will be constructed in the spring.

Fall projects include building a bridge. Olinger reported that he is purchasing the decking and

screws. Straub will deliver rock. Louis Campbell will split wood by the former house on the

Peninsula. Dave Applebee and his brother will work on the bridge. Sunday, October 9th

, is the

work day.

A tree by the little bridge needs to be removed.

3. Kaffe Kanna Park – Administrator Olinger reported that the engineers estimated costs are as follows:

Shrubs: $1,200

Perennials: $1,500

Paver Patio: $30,000

Sod: $3,000

Mulch: $1,000

Site Prep/Restoration : $3,500

Grading/Stormwater: $2,500

Contingencies (10%): $4,270

Total Construction Cost: $46,970

Olinger noted that most of the cost is for the paver patio; however, much of the proposed trail has been

removed from the plans. The Park Commission has $5,000 to put towards the project. The rest of the

expense will be covered by the On-Sale Muni. The project is being planned for next spring.

4. Pumphouse Park – Administrator Olinger reported that Jim Gillach of the Lakes Area Recreation

Association (LARA) was able to have a cover made for the new scoreboard at no cost – as a donation.

Quotes for fencing are still needed.


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5. Tree Lighting Festival – The Tree Lighting Festival will be on Saturday, December 3rd

. The following

duties were assigned:

Boy Scouts will do the fire and s’mores (Straub)

Santa Lucia singers- (Bachman)

Hot dogs- (Bachman)

Brats- (Bachman)

Buns-(Bachman)

Chips- (Renaker)

Brass Ensemble- (Clio Johnson)

Mrs. Claus- (Renaker)

Fire Department- (Olinger)

Cartoon Switch- (Rein)

Carnival Games- (Bachman - Trinity)

Lights on trees- (Straub)

The Downtown trees can be decorated this year, too – more volunteers will be needed

Hay rides- (Renaker – will also look into a horse-drawn carriage)

10’ x 10’ tent- (Renaker)

Hot chocolate- (Bachman)

Condiments- (Bachman)

Tongs, spoon, bread knife- (Bachman/Schultz)

Pictures- (Rich Bachman)

Signs of thanks for food donations- (Staff)

Grill the brats and hot dogs (Straub)

KOD Ambassadors (George – Tanika Bender)

OTHER DISCUSSION:

Student Report will be added to future Agendas. This will give Clio an opportunity to report on

student interests/thoughts, etc.

Bachman is going to talk to the Friends of Allemansratt about getting plaques made to put on three

benches in Allemansratt Park to honor Tony Minneschoffer, Dayle DeClerq, and Joe Wishy.

Park Commission members will consider a way to honor Joe Wishy for discussion at the

November meeting.

ADJOURNMENT:

The meeting adjourned at 6:55 p.m.

Respectfully submitted,

Kathy George

Deputy Clerk/Admin Assist


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League of Minnesota Cities – Regional Meeting

Agenda—Metro

Nov. 30—Embassy Suites Brooklyn Center

_________________________________________________________________________________

______________

PRE-MEETING LUNCHEON

11:30 a.m.

Metropolitan Area Management Association (MAMA) Luncheon

Police-Community Relations: How Can City Leaders Help Build a Culture to Address the

Issues We Face in Law Enforcement Today?

Paul Schnell, Public Safety Director/Police Chief, City of Maplewood

PLEASE NOTE: You must RSVP to attend this luncheon by contacting Laurie Jennings

[email protected] or (651) 215-4004. A separate fee of $20 applies.

_________________________________________________________________________________

______________

2016 LMC/METRO CITIES REGIONAL MEETING

11 a.m.-1 p.m.

Registration Open

1 p.m.

Welcome and Remarks from LMC Executive Director Dave Unmacht and Metro Cities

Executive Director Patricia Nauman

1:30 p.m.

Tough Issues, Difficult People: Tools for Changing the Conversation

The number of really hard issues our cities face only seems to increase—and all of us have worked

with colleagues, co-workers, and community members who can be…well…a challenge! Whether in a

group or one on one, how do you keep conversations civilized and interact effectively with people

who are angry, frustrated, confused, and sometimes unreasonable? LMC staff will lead an

interactive discussion on personal strategies for diffusing anger and having more constructive

interactions. We’ll also talk about how to convene and engage residents and other stakeholders in

mailto:[email protected]


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six conversations to empower them to be part of building stronger, vibrant, and more inclusive

communities.

2:30 p.m.

Elections Update with Secretary of State Steve Simon

Minnesota is known for its civic culture, well-run elections, and some of the highest rates of voter

participation in the country. Hear from Minnesota’s Secretary of State Steve Simon about the work

he is doing to help return Minnesota to number one in voter turnout this November and why

engaging local election administrators, elected officials, candidates and voters is critical to success.

Plus, learn about recent election law changes of interest to cities and what election-related issues

will be up for discussion during the 2017 session.

3:15 p.m.

Break

3:30 p.m.

Political Forecast: The Impact of 2016 Election Outcomes on City Priorities

The 2016 election results are in! Hear from political journalist Peter Callaghan from MinnPost about

the recent elections and how they will influence Minnesota’s political landscape and the issues that

matter most to cities.

4:30 p.m.

Remarks from Metro Cities President Anne Mavity and LMC President Rhonda Pownell

4:45 p.m.

Metro Cities Policy Adoption Meeting

5:30 p.m.

Social Hour

Network with colleagues while enjoying a cash bar and heavy hors d’oeuvres.

6:30 p.m.

Adjourn


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Documents

AGENDA LINDSTROM CITY COUNCIL MEETING · 10/20/2016 · Regular City Council Meeting Agenda –October 20, 2016 Page 3 of 103 CALENDAR REVIEW/UPCOMING DATES: October 17 4:30 p.m