AGENDA INTERNET AT OF MATTERS TO …ens.lacity.org/lawa/bac_agendas/lawabac_agendas27159542... · 2009-07-17 · of matters to come before the board of airport commissioners of the

AGENDA

INTERNET AT http://www.lawa.org

OF MATTERS TO COME BEFORE THE BOARD OF AIRPORT COMMISSIONERS OF THE ClTY OF LOS ANGELES CONVENED IN SPECIAL SESSION IN THE SAMUEL GREENBERG BOARD ROOM NO. 107/116 IN THE CLIFTON A. MOORE ADMINISTRATION BUILDING AT LOS ANGELES INTERNATIONAL AIRPORT, # 1 WORLD WAY, P.O. BOX 92216, LOS ANGELES, CALIFORNIA 90009 ON TUESDAY, APRIL 21,2009 AT 1 :30 P.M.

ROLL CALL: Mr. Aredas, Ms. Essel, Mr. Lawson, Mr. Torres-Gil, Ms. Velasco, Mr. Zifkin and President Rothenberg

1 :30 P.M. - DISCUSSION AND CONSIDERATION OF THE FORMAL AGENDA

(Each public speaker will have three minutes per agenda item to politely address the Board, with a five-minute cumulative total to speak on all agenda items.)

Presentation for approval of Minutes of the Regular Meetings of December 1, 2008 and December 15,2008

EXECUTIVE DIRECTOR'S REPORT: North Airfield Studies Northside Land Use Planning Development Program Management Update Terminal Improvement Status Paparazzi Protocols Operating Budget Briefing

LEGISLATIVE ADVOCATE REGISTRATION

THE CITY'S MUNICIPAL LOBBYING ORDINANCE (LOS ANGELES MUNICIPAL CODE SECTION 48.01 ET SEQ., AS AMENDED) STATES "EVERY LOBBYIST AND LOBBYING FIRM SHALL REGISTER WlTH THE ClTY ETHICS COMMISSION WITHIN 10 DAYS AFTER QUALIFYING ..." ClTY LAW DEFINES A "LOBBYIST" AS "ANY PERSON WHO IS COMPENSATED TO SPEND 30 OR MORE HOURS IN ANY CONSECUTIVE THREE-MONTH PERIOD ENGAGED IN LOBBYING ACTIVITIES WHICH INCLUDE AT LEAST ONE DIRECT COMMUNICATION WlTH A ClTY OFFICIAL OR EMPLOYEE, CONDUCTED EITHER PERSONALLY OR THROUGH AGENTS, FOR THE PURPOSE OF ATTEMPTING TO INFLUENCE MUNICIPAL LEGISLATION ON BEHALF OF ANY OTHER PERSON."

TO ENSURE THAT ALL PARTIES WHO MAY BE SUBJECT TO THE LAW HAVE THE INFORMATION THEY NEED TO COMPLY WlTH ITS PROVISIONS, THE SECRETARY TO THE BOARD WILL FORWARD COPIES OF ALL SPEAKER CARDS TO THE ClTY ETHICS COMMISSION. FOR MORE INFORMATION ABOUT THE CITY'S LOBBYING LAW AND HOW IT MAY APPLY TO YOU, CONTACT THE ETHICS COMMISSION AT (213) 237-0310, OR AT 201 N. LOS ANGELES STREET, L.A. MALL, SUITE 2, LOS ANGELES, CA 90012.

APRIL 21,2009

Los Angeles City Charter Section No. 245. Commission and Board Actions - City Council Review.

Actions of Commissions and Boards become final at the expiration of the next five meeting days of the City Council during which the Council has convened in Regular Session, unless City Council acts within that time by a two-thirds vote to bring the Commission or Board action before it for consideration and action. If the Council asserts jurisdiction, the Commission or Board will immediately transmit the action to the City Clerk for review by the Council and the particular action of the Board or Commission is not to be deemed final or approved. The City Clerk, upon receipt of the action, will place the action on the next available Council agenda in accordance with applicable State law and Council rules. If the Council asserts jurisdiction over the action, it may, by a two-thirds vote, veto the action of the Board, but it must make a final decision on the matter before the expiration of the next 21 calendar days from voting to bring the matter before it, or the action of the Commission or Board becomes final.

This section shall not apply to actions by any Commission or Board required to be referred for approval to Council or which have been appealed to Council under other provisions of the Charter, ordinance or statute.

Sign language interpreters, assistive listening devices, or other auxiliary aids andlor services may be provided upon request. To ensure availability, you are advised to make your request at least 72-hours prior to the meeting you wish to attend. For additional information, please contact: Larry Rolon at (31 0) 646-4267 or (31 0) 342-31 56 (TTY).

APRIL 21,2009

ITEM 1.

APRIL 21,2009

ITEM 2. RESOLUTION NO. - Request for Proposals: Utilizing COMPETITIVE SEALED PROPOSALS for CONSTRUCTION MANAGER AT RISK CONTRACT for the project entitled "BRADLEY WEST CORE IMPROVEMENTS," a component of the Tom Bradley lnternational Terminal Modernization Project at LOS ANGELES INTERNATIONAL AIRPORT

EXECUTIVE SUMMARY: Los Angeles World Airports (LAWA) is seeking Board of Airport Commissioners (BOAC) approval to advertise and release a Request for Proposals (RFP) utilizing the Competitive Sealed Proposals Selection Process to procure a Construction Manager at Risk (CMAR) contract for the project entitled "Bradley West Core Improvements." This delivery method was approved by the BOAC on December 15,2008, and an RFP for CMAR for the Bradley West Gates Project was released at that time. Staff's recommendation to award a contract for the pre-construction services portion for the Bradley West Gates project is scheduled for BOAC consideration on April 21,2009. This proposed Bradley West Core lmprovements Project will bring the Federal Inspection Service/Customs and Border Patrol areas up to an acceptable level of service and improve passenger amenities, including restrooms, airline lounges, and concessions at the Tom Bradley lnternational Terminal.

LAWA evaluated all available construction delivery methods for use on this Bradley West Core lmprovements Project and determined that it was not practical or advantageous to utilize the traditional Design-Bid-Build or the Design-Build delivery methods. Therefore, staff recommends the CMAR alternate project delivery method, also known as General Contractor/Construction Manager at Risk. A CMAR, by nature of the firm's participation during the design phase and its ability to assist in early value engineering and develop early procurement opportunities, is better suited to ensure that complex components of the Bradley West Core lmprovements Project will be completed in a timely manner and with minimum cost and interference to on-going airport operations.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners find that this procurement process is in compliance with Los Angeles City Ordinance No. 18031 1, as an award to the lowest responsive and responsible bidder for this component of the Tom Bradley lnternational Terminal Modernization Project is not practical or advantageous; and authorize the Executive Director to advertise and release a Request for Proposals utilizing Competitive Sealed Proposals Selection Process to procure Construction Manager at Risk contract for the project entitled "Bradley West Core Improvements" at Los Angeles lnternational Airport. (Intissar Durham, 310-646-3254)

Moved by: Seconded by:

Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 3. RESOLUTION NO. -Award of Contract: To WALSH AUSTIN JOINT VENTURE for CONSTRUCTION MANAGER AT RISK PRE-CONSTRUCTION SERVICES, with an OPTION FOR CONSTRUCTION SERVICES, for the project entitled "BRADLEY WEST GATES," a component of the Tom Bradley lnternational Terminal Modernization Project at LOS ANGELES INTERNATIONAL AIRPORT for an amount not-to-exceed $1 0,978,000

EXECUTIVE SUMMARY: Staff requests the Award of a Contract to the Walsh Austin Joint Venture for Construction Manager at Risk (CMAR) pre-construction services for the project entitled "Bradley West Gates" at Los Angeles lnternational Airport ("LAX) for a maximum amount not-to-exceed $1 0,978,000 to provide pre- construction services for a period of twelve (1 2) months, with an option to amend the Contract to provide construction services on a guaranteed maximum price basis, with an anticipated term of five (5) years bringing the total contract term to a period of six (6) years. The proposed Bradley West Gates Project will provide LAX with new contact gates, dual passenger loading bridges, concourses and associated structures and aircraft support equipment to accommodate Design Group VI aircraft.

Use of a CMAR contract will allow the construction manager to participate in the design phase, early value engineering, and in the development of early procurement opportunities. This will facilitate the cost effective sequencing for design and construction of the proposed Bradley West Gates Project components, supporting both timely completion of the project and minimizing interference with on-going airport operations. The Competitive Sealed Proposals selection process allows the City of Los Angeles, to select the proposer with the Lowest Ultimate Cost based on evaluation of a combination of criteria and qualifications established by national studies as well as those requirements that are unique to the proposed Bradley West Gates Project at LAX.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners find that the proposal of Walsh Austin Joint Venture represents the lowest ultimate cost (as defined in Charter Section 371) to the City than any other responsive proposal submitted; further find that the Award of Contract is in compliance with Los Angeles City Ordinance No. 18031 1 ; approve the Award of a Contract to the Walsh Austin Joint Venture for Construction Manager at Risk pre- construction services for the project entitled, "Bradley West Gates" at Los Angeles lnternational Airport for an amount not-to-exceed $10,978,000, with an option for construction services on a guaranteed maximum price basis; and authorize the Executive Director to execute the Construction Manager at Risk Pre-Construction Services Contract for the project entitled, "Bradley West Gates" at Los Angeles lnternational Airport, upon approval as to form by the City Attorney, and upon approval by the Los Angeles City Council. (Intissar Durham, 310-646-3254)


Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 4. RESOLUTION NO. - Award of Contract: To GRlFFlTH COMPANY for General Construction Services for the GENERAL CONSTRUCTION CONTRACT, a component of the Crossfield Taxiway Project at LOS ANGELES INTERNATIONAL AIRPORT in an amount not-to-exceed $5,798,449 and allocate capital funds in an amount of $7,174,107

EXECUTIVE SUMMARY: Staff requests that the Board of Airport Commissioners find the bid submitted by the apparent first lowest bidder, 2H Construction, Inc., to be non-responsive and approve a Contract Award to the second lowest bidder, Griffith Company for the "General Construction" Project.

This Contract Award to Griffith Company for the project entitled "General Construction" at Los Angeles International Airport will provide for the construction of a new aircraft parking ramplblock, new emergency exits for American Airlines Maintenance Hangar, airfield security fencing, building modifications, and other miscellaneous construction activities as may be required.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners find that the work can be performed more economically or feasibly by an independent contractor than by City employees; further find that the bid submitted by the apparent lowest bidder, 2H Construction, Inc. to be non- responsive; approve the Award of a Contract to Griffith Company, the lowest responsive and responsible bidder, for general construction services in connection with the Crossfield Taxiway Project at Los Angeles International Airport; allocate capital funds in the amount of $7,174,107 for the project; and authorize the Executive Director to execute the Contract with Griffith Company, upon approval as to form by the City Attorney. (Intissar Durham, 31 0-646-3254)


Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 5. RESOLUTION NO. - First Amendment to Contract: With FENTRESS ARCHITECTS to ADD CONTRACT AMOUNT not-to-exceed $51,235,000 and EXTEND THE TERM for an additional four (4) years to continue to provide ARCHITECTURAL, ENGINEERING, PLANNING and DESIGN SERVICES for LOS ANGELES WORLD AIRPORTS

EXECUTIVE SUMMARY: Authorization is requested to amend Contract No. DA- 4274 with Fentress Architects for an additional $51,235,000 for a total contract amount of $92,735,000 and extend the term for a period of four (4) years to provide ongoing architectural, engineering, planning and design services for the Los Angeles lnternational Airport ("LAX) Development Program. The current contract was awarded for a three (3)-year period which is due to expire on May 27,201 1 for an amount not-to-exceed $41,500,000. At the time the contract was originally awarded, and as specified in the Request for Proposals (RFP) soliciting proposals, Los Angeles World Airports (LAWA) informed the Board of Airport Commissioners (BOAC) of its intent to issue Task Orders requiring the Architect to assess and develop a more comprehensive understanding of the projects while providing within the contract, an option to extend the Basic Term of the agreement, in one or more amendments, for a period up to ten (1 0) years from the date of the first Task Order.

Over the course of the past year, the LAX Development Team, of which Fentress Architects is an integral part, has conducted needs assessments, coordinated visioning workshops, and completed feasibility studies all assisting in the formation of definition documents, scopes, schedules, and budgets for proposed modernization projects at LAX. To meet the future operational needs LAWA is proposing to deliver the first new gates by January 2012, and the balance of the facilities, which are the subject of this Amendment, by 201 4.

Building on the services already provided by Fentress Architects, LAWA is requesting additional funds to complete design services for the proposed Bradley West Gates Project and Bradley West Core Improvements Project, and connectors to Terminals 3 and 4, all components of the Tom Bradley lnternational Terminal modernization approved under the LAX Master Plan, and for a new Central Utility Plant to provide heating and cooling to the buildings within the Central Terminal Area. Extending the contract period from three (3) years to seven (7) years, through May 2015, will allow LAWA to retain the Architect through contract administration, commissioning, and project close-out as provided for in the current contract scope.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners find that the work can be performed more economically or feasibly by an independent contractor than by City employees, approve the First Amendment to Contract No. DA-4274, in an amount not-to-exceed $51,235,000 with Fentress Architects for a total contract amount of $92,735,000 and extend the term for a period of four (4) years to provide architectural, engineering, planning and design services for Los Angeles World Airports, and authorize the Executive Director to execute the First Amendment to Contract No. DA-4274 with Fentress Architects, upon approval as to form by the City Attorney, and upon approval by the Los Angeles City Council. (Intissar Durham, 31 0-646-3254)

APRIL 21,2009

ITEM 5. Continued


Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 6. RESOLUTION NO. - Second Amendment to Contract: With CAMP DRESSER & MCKEE to ADD CONTRACT AMOUNT not-to-exceed $2,572,500 to continue to provide complete ON-CALL ENVIRONMENTAL. TECHNICAL. PLANNING'AND SUPPORT SERVICES for LOS ANGELES WORLD AIRPORTS

EXECUTIVE SUMMARY: Authorization is requested to amend Contract No. DA- 4201 with Camp Dresser & McKee ("CDM") to provide additional funding in the amount of $2,572,500, for a total contact not-to-exceed $1 1,722,500 to continue complete on-call environmental, technical, planning and supporting services for Los Angeles World Airports (LAWA). The original three (3) year Contract provides for services, which include, but are not limited to, environmental analysis, hazardous materials surveys, sub-surface investigation and remediation services, and geotechnical services.

The proposed Contract Amendment will provide funding to provide project- coordination and strategic support for the Los Angeles International Airport ("LAXn) Development Program and specifically to complete the environmental impact report (EIR) for the proposed Bradley West Project in compliance with the California Environmental Quality Act (CEQA). The EIR must be completed and certified by the Board of Airport Commissioners before the project can be approved and construction initiated. Staff anticipates completion of the EIR by the end of 2009. The projected cost for this EIR was not included in the current on-call environmental consultant contract budget at the time the contract was initially funded. Contract No. DA-4201 was awarded for a three (3) year term which will expire on June 30, 201 0. No extension of term is required at this time.

The Amendment will also provide funding for other planning and environmental review services that are intregal to the continued progress of the LAX Development Program and other LAWA projects. Approval of this Amendment will support LAWA's commitment to the Los Angeles City Council to construct new contact gates by January 2012 and complete the related enabling projects at LAX.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners find that the work can be performed more economically or feasibly by an independent contractor than by City employees; approve the Second Amendment to Contract No. DA-4201, in an amount not-to-exceed $2,572,500, with Camp Dresser & McKee for a total contact amount of $1 1,722,500 to continue complete on-call environmental, technical, planning, and support services for Los Angeles World Airports; and authorize the Executive Director to execute the Second Amendment with Camp Dresser & McKee, upon approval as to form by the City Attorney. (Intissar Durham, 31 0-646-3254)


Ayes:

Nays:

' Discussion:

APRIL 21,2009

ITEM 7. RESOLUTION NO. -Award of one (1)-year Contract: With two (2) one-year Renewal Options, to TOTAL AIRPORT SERVICES, INC for an amount not-to- exceed $300,000 annually and an overall amount not-to-exceed $900,000 to MAINTAIN AND OPERATE THE FUEL HYDRANT SYSTEMS at TERMINAL 1 and TERMINAL 3 at LOS ANGELES INTERNATIONAL AIRPORT

EXECUTIVE SUMMARY: This item requests that the Board of Airport Commissioners authorize the Executive Director to award a one (1)-year Contract, with two (2) one-year Renewal Options, to Total Airport Services, Inc. to maintain and operate the fuel hydrant systems at Terminals 1 and 3 at Los Angeles International Airport ("LAX) for an amount not-to-exceed $300,000 annually and an overall amount not-to-exceed $900,000. LAX Fuel Corporation manages the acquisition, storage, flow and distribution of aircraft fuel and maintains the underground pipelines that encircle the terminals that connect the fuel storage tanks to the ten (10) separate terminal fuel hydrant systems. With the exception of Terminals 1 and 3, the fuel hydrant systems are operated and maintained under separate agreements between the tenants and their service providers. Through this action, Los Angeles World Airports will establish a Contract to maintain and operate the fuel hydrant systems at Terminals 1 and 3 at LAX.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners find that the work can be performed more economically or feasibly by an independent contractor than by City employees; approve the Award of a one (1)-year Contract, with two (2) one-year Renewal Options, to Total Airport Services, Inc, for an amount not-to-exceed $300,000 annually and an overall amount not-to- exceed $900,000 to maintain and operate the fuel hydrant systems at Terminals I and 3 at Los Angeles International Airport; and authorize the Executive Director to execute the Contract with Total Airport Services, Inc. upon approval as to form by the City Attorney. (Dave Shuter, 424-646-51 11)


Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 8. RESOLUTION NO. - Rate Increase: For PUBLIC PARKING at WONTARIO INTERNATIONAL AIRPORT

EXECUTIVE SUMMARY: This action seeks Board of Airport Commissioners approval to increase and restructure public parking rates at LNOntario lnternational Airport. The proposed one (1) dollar daily maximum rate increase will help offset the City of Ontario's $1.75 tax for parking transactions of one (1) hour or less, maintain a competitive rate structure and potentially increase annual revenue.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners approve the public parking rates at WOntario lnternational Airport, rescind Board Resolution No. 2351 4, and authorize the Executive Director to implement the public parking rates at LAIOntario lnternational Airport effective June 1,2009. (Jess Romo, 909-975-5300)


Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 9. RESOLUTION NO. - Interim Rental Rates: For Cargo Land, Off-Airport Commercial Land, On-Airport lndustrial Land, Fixed Base Operator Land, Pipeline Right of Way, Airline Maintenance Land, and Temporary Construction Yard Land for new and replacement leases at LOS ANGELES INTERNATIONAL AIRPORT

EXECUTIVE SUMMARY: Staff is submitting this report in support of its request for the Board of Airport Commissioners to approve interim land rental rates for Cargo Land, Off-Airport Commercial Land, On-Airport lndustrial Land, Fixed Base Operator Land, Pipeline Right of Way, Airline Maintenance Land, and Temporary Construction Yard Land at Los Angeles lnternational Airport, and to authorize the Executive Director to adjust and apply the rates, in order to facilitate processing and approval of new and replacement lease agreements.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners approve interim Rental Rates for Cargo Land, Off-Airport Commercial Land, On-Airport lndustrial Land, Fixed Base Operator Land, Pipeline Right of Way, Airline Maintenance Land, and Temporary Construction Yard Land at Los Angeles lnternational Airport; and authorize the Executive Director to adjust and apply the interim Rental Rates for Cargo Land, Off-Airport Commercial Land, On-Airport lndustrial Land, Fixed Base Operator Land, Pipeline Right of Way, Airline Maintenance Land, and Temporary Construction Yard Land for new and replacement leases. (Debbie Bowers, 424-646-71 42)


Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 10. BOARD ORDER NO. AO- - Award of Lease and Approve Rental Rates: For EVERGREEN AVIATION GROUND LOGISTICS ENTERPRISE, INC. for Airfreight Building No. 8 at 5720 Avion Drive at LOS ANGELES INTERNATIONAL AIRPORT

EXECUTIVE SUMMARY: Initial work associated with construction of the Crossfield Taxiway Project is expected to commence during mid-to-late April 2009. Construction of the project will impact a number of Los Angeles World Airports (LAWA) tenants at Los Angeles International Airport, including American Airlines, Inc. and several of its subtenants, including Evergreen Aviation Ground Logistics Enterprise, Inc. ("Evergreen"), which will have to relocate its ground service equipment operations to new premises. LAWA staff has negotiated a Lease with Evergreen and recommends that the Board of Airport Commissioners approve a one (1)-year Lease with Evergreen for space at Air Freight Building 8 ("AF-8). Staff also recommends approval of the recently-reviewed building rate of $14.85 per square foot per year for AF-8 Warehouse and Office Space and the land rate of $2.13 per square foot per year. Evergreen has agreed to all standard LAWA lease terms.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners approve the land and paving rental rates, further approve a Lease with Evergreen Aviation Ground Logistics Enterprise, Inc. that will generate approximately $149,874 in annual revenue for the Los Angeles World Airports, and authorize the Executive Director to execute the Lease with Evergreen Aviation Ground Logistics Enterprise, Inc. upon approval as to form by the City Attorney. (Debbie Bowers, 424-646-71 42)


Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 11. BOARD ORDER NO. A 0 - - Award of Replacement Lease: To US0 - GREATER LOS ANGELES AREA, INC. for space in the modular facility in the metered parking lot area north of the Theme Building at LOS ANGELES INTERNATIONAL AIRPORT that will generate approximately $1 per annum

EXECUTIVE SUMMARY: US0 - Greater Los Angeles Area, Inc. ("USO), a nonprofit organization, is a leading service provider to U.S. military personnel and their families traveling via Los Angeles International Airport. US0 has occupied office area space in the modular facility located in the parking lot adjacent to the Theme Building since the year 2000. Prior to March 2002, US0 subleased the facility from American Airlines. In March 2002, American Airlines deeded the modular facility to Los Angeles World Airports (LAWA). Subsequently, US0 leased the facility directly from LAWA. The proposed Lease is for a five (5)-year term with a nominal rent of $1 per annum and a thirty (30)-day early termination provision by either party.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners approve a Replacement Lease with US0 - Greater Los Angeles Area, Inc. that will generate approximately $1 in the first year of annual revenue to Los Angeles World Airports, and authorize the Executive Director to execute the Lease with US0 - Greater Los Angeles Area, Inc. upon approval as to form by the City Attorney. (Baljit Nadler, 31 0-348-431 5)


Ayes: t

Nays:

Discussion:

APRIL 21,2009

ITEM 12. RESOLUTION NO. - Fourth Amendment to Contract: With HALL & FOREMAN, INC. to EXTEND THE CONTRACT TERM for one (1) additional year for SUBDIVISION PLANNING, ENVIRONMENTAL AND ENGINEERING SERVICES for finalization of the reversion of acreage subdivision entitled "PALMDALE PARCEL MAP NO. 2441 9 at LAIPALMDALE REGIONAL AIRPORT

EXECUTIVE SUMMARY: Commercial Development Group requests that the Board of Airport Commissioners authorize the Executive Director to execute the Fourth Amendment to Contract No. DA-4025 with Hall & Foreman, Inc. for extension of the Contract for one (1) additional year. The extension will allow for consistency for the completion of the subdivision planning, environmental and engineering services required to finalize Palmdale Parcel Map No. 2441 9.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners find that the work can be performed more economically or feasibly by an independent contractor than by City employees; approve the Fourth Amendment to Contract No. DA-4025 with Hall & Foreman, Inc. to extend the contract term for one (1) additional year for subdivision planning, environmental and engineering services for finalization of the reversion of acreage subdivision entitled "Palmdale Parcel Map No. 2441 9 at WPalmdale Regional Airport; and authorize the Executive Director, or designee, to execute the Fourth Amendment to Contract No. DA-4025 with Hall & Foreman, Inc. upon approval as to form by the City Attorney, and upon approval by the Los Angeles City Council. (Debbie Bowers, 424-646-71 42)


Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 13. RESOLUTION NO. - Reject Proposals: Received in response to Los Angeles World Airports' Request for Proposals entitled "LEASE FOR THE REDEVELOPMENT AND ONGOING OPERATION AND MAINTENANCE OF THE VAN NUYS GOLF COURSE

EXECUTIVE SUMMARY: In response to the Request for Proposals issued in September 2004 for the "Lease for the Redevelopment and Ongoing Operation and Maintenance of the Van Nuys Golf Course," Los Angeles World Airports (LAWA) received a valid proposal from Michael Leslie Productions dba Ready Golf Centers and one that was deemed invalid. After considerable investment of time and effort by both sides, negotiations for this lease have reached an impasse for several reasons, including changing economics and inability to reach agreement regarding project approvalslpermitting and LAWAlCity contracting requirements. Therefore, staff recommends that the Board of Airport Commissioners reject the proposal.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners reject proposals received in response to Los Angeles World Airports' Request for Proposals entitled "Lease for the Redevelopment and Ongoing Operation and Maintenance of the Van Nuys Golf Course." (David Jones, 424-646- 5264)


Ayes: ,

Nays:

Discussion:

APRIL 21,2009

ITEM 14. RESOLUTION NO. - Request for Proposals: And authorization to negotiate a five (5) year lease with the successful Proposer for the REFURBISHMENT, MANAGEMENT, OPERATION AND MAINTENANCE OF THE GOLF COURSE at VAN NUYS AIRPORT

EXECUTIVE SUMMARY: Los Angeles World Airports requests authority from the Board of Airport Commissioners to release a Request for Proposals and to negotiate a lease for the refurbishment, management, operation and maintenance of the Van Nuys Golf Course located at the south approach zone of Van Nuys Airport.

The fifty-five (55) acre golf course was developed approximately forty (40) years ago and consists of a 9-hole executive course, 18-hole par 3 course, driving range, pro shop, restaurant, parking lot, and maintenance facility. The course has been operated since its inception by the original lessee under the General Partnership; Van Nuys Golf Course. The current lease agreement with Van Nuys Golf Course expired in 1999. Van Nuys Golf Course has continued to manage and operate the golf course as a holdover tenant since that time.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners find that the work specified in the proposed lease agreement can be performed more economically or feasibly by an independent contractor than by City employees; approve the specifications of the Request for Proposals; and authorize the Executive Director to release the Request for Proposals for the refurbishment, management, operation and maintenance of the Van Nuys Golf Course, and negotiate a lease for subsequent Board of Airport Commissioners approval. (Debbie Bowers, 424-646-71 42)


Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 15. RESOLUTION NO. - Request for Proposals: To provide FEDERAL ADVOCACY SERVICES at LOS ANGELES WORLD AIRPORTS

EXECUTIVE SUMMARY: Staff requests that the Board of Airport Commissioners approve and authorize the Executive Director, or her designee, to release a Request for Proposals for federal advocacy services for the Los Angeles World ,

Airports (LAWA).

LAWA, in cooperation with the Mayor's Office, is soliciting firms to provide assistance to LAWA for advocating favorable federal legislation and federal agency decisions in Washington, DC, including funding and resource allocations

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners find that the work specified in the proposed contract can be performed more economically or feasibly by an independent contractor than by City employees; and authorize the Executive Director, or her duly authorized representative, to advertise and release a Request for Proposals for federal legislation and federal agency decisions upon approval as to form by the City Attorney. (Michael Molina, 424-646-5050)


Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 16. RESOLUTION NO. - Administrative Action: To AMEND Board Resolution Nos. 20804 and 22632 (CHILD SUPPORT OBLIGATIONS and EQUAL BENEFITS ORDINANCES), and ELIMINATION OF REDUNDANT ADMINISTRATIVE FORMS as part of ongoing efforts to streamline the competitive solicitation process for LOS ANGELES WORLD AIRPORTS

EXECUTIVE SUMMARY: In a continuing effort to streamline the procurement and contracting process adopted by the Los Angeles World Airports (LAWA), staff requests approval to amend Board Resolution Nos. 20804 and 22632, and to also eliminate from the solicitation process other redundant signature forms for specified administrative obligations:

Amend Board Resolution No. 20804 (Child Support Obligations Ordinance) to eliminate the signature form: Staff recommends that the requirement to submit a certification form with the bidlproposal package be eliminated as redundant. As with other forms covered in the board report, while this form signals awareness of the contract obligation, it is the contract signature that binds the successful bidderlproposer to compliance with the administrative provision.

e Eliminate signature forms for Non-Discrimination, Equal Employment, and Affirmative Action from the competitive solicitation process.

e Amend Board Resolution No. 22632 (Equal Benefits Ordinance (EBO)) to streamline process: Staff recommends that this resolution be modified to 1) simplify the bidlproposal package by providing EBO exemption forms through a link to LAWA's website; 2) exempt the category of a "one-time purchase of goods" from EBO compliance; and 3) approve a program of self-certification for contractors of projects that do not require Board of Airport Commissioners approval.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners approve the Amendment of Board Resolution Nos. 20804 and 22632 (Child Support Obligations and Equal Benefits Ordinances), and elimination of redundant administrative forms, as part of ongoing efforts to streamline the competitive solicitation process; and authorize the Executive Director to implement the recommended modifications to the submittal procedures of specified administrative documents in the competitive bidlproposal process for Los Angeles World Airports, upon approval as to form by the City Attorney. (Stuart Susswain, 31 0-348-5228)


Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 17. RESOLUTION NO. - Travel Expense Statement: For LOS ANGELES WORLD AIRPORTS EXECUTIVE DIRECTOR GINA MARIE LINDSEY covering travel to WASHINGTON, D.C. to meet with the Federal Aviation Administration to discuss the AUDIT OF THE LA INC. CONTRACT, October 24 - 28,2008

RECOMMENDATION: Adoption of the Travel Expense Statement for Los Angeles World Airports Executive Director Gina Marie Lindsey covering travel to Washington, D.C. to meet with the Federal Aviation Administration to discuss the audit of the LA INC, Contract, October 24 - 28, 2008, with airfare in the amount of $1,264 and expenses of $1 18.30. (Samson Mengistu, 424-646-6251)


Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 18. RESOLUTION NO. - Travel Expense Statement: For LOS ANGELES WORLD AIRPORTS EXECUTIVE DIRECTOR GINA MARIE LINDSEY covering travel to ST PETE BEACH, FLORIDA to speak at the Airports Consultants Council 2008 Aviation Award of Excellence luncheon, November 10 - 11,2008

RECOMMENDATION: Adoption of the Travel Expense Statement for Los Angeles World Airports Executive Director Gina Marie Lindsey covering travel to St Pete Beach, Florida to speak at the Airport Consultants Council 2008 Aviation Award of Excellence luncheon, November 10 - 11, 2008, with airfare in the amount of $550.50. (Samson Mengistu, 424-646-6251)


Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 19. RESOLUTION NO. - Award of one (1)-year Contract: With two (2) one-year Renewal Options, to both ALQUEST TECHNOLOGIES, INC. and SUNWEST ELECTRIC, INC. for CABLE AND CONDUIT INSTALLATION, MODIFICATION, AND MAINTENANCE SERVICES at LOS ANGELES INTERNATIONAL AIRPORT and VAN NUYS AIRPORT in an annual amount not-to-exceed $200,000 per contract

EXECUTIVE SUMMARY: Los Angeles World Airports (LAWA), Information Management and Technology Group ("IMTG") requests approval to award one (1)- year Contract, with two (2) one-year Renewal Options, to both Alquest Technologies, Inc. and SunWest Electric, Inc. for cable and conduit installation, modification, and maintenance services at the Los Angeles International Airport and Van Nuys Airport for an annual amount not-to-exceed $200,000 per Contract. In the past, LAWA has awarded contracts to multiple vendors under a single Request for Bids (RFB) process to help ensure availability of goods at the best possible price.

In this case, IMTG is proposing to award Contracts to two (2) Bidders to take advantage of the best regular business hourly rate from one (1) vendor and the best overtime rate from the other vendor - resulting in a total lower cost for the required work. Since the scope is identical, both Contracts will allow simultaneous completion of the increasing number of projects requiring cabling and conduit work. Since the Board of Airport Commissioners approved the release of the cable and conduit RFB, several new projects have been identified by IMTG that are currently on hold.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners find that the work can be performed more economically or feasibly by an independent contractor than by City employees; approve the Award of one (1)-year Contract, with two (2) one-year Renewal Options to both Alquest Technologies, Inc. and SunWest Electric, Inc. for cable and conduit installation, modification, and maintenance services at the Los Angeles International Airport and Van Nuys Airport in an annual amount not-to-exceed $200,000 per Contract, and authorize the Executive Director to execute the Contracts with both Alquest Technologies, Inc. and SunWest Electric, Inc. upon approval as to form by the City Attorney. (Dominic Nessi, 424-646-5001)


Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 20. RESOLUTION NO. -Join Contract: Of the Department of Water and Power with PACIFIC BELL TELEPHONE COMPANY dba AT&T Datacomm for an amount not-to-exceed $6,900,000 to provide ClSCO COMMUNICATION NETWORK EQUIPMENT AND MAINTENANCE at LOS ANGELES WORLD AIRPORTS

EXECUTIVE SUMMARY: Los Angeles World Airports (LAWA) Information Management Technology Group ("IMTG") is requesting approval to join Department of Water and Power Contract No. 878 with Pacific Bell Telephone Company dba AT&T DataComm to upgrade the wired and wireless network system, complete implementation of the Voice-over Internet Protocol (VolP) telephone system, and continue to provide Cisco SMARTNet maintenance services. SMARTNet provides a high level of maintenance support and is used at LAWA to maintain high performance levels, availability, and quality of service level for the network. The estimated average cost of the SMARTNet maintenance service over three (3) years is $360,000 annually. Remaining funds will be used to continue upgrade of the wired and wireless network, complete implementation of VolP, and purchase Cisco hardware and software. In addition, IMTG is requesting permission for the Executive Director to exercise, at her discretion, the subsequent one (1)-year Renewal Options for the Contract.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners approve Los Angeles World Airports' joining Department of Water and Power Contract No. 878 with Pacific Bell Telephone Company dba AT&T Datacomm for one (1)-year, with two (2) one-year Renewal Options to be exercised by the Executive Director if exercised by Department of Water and Power, and a total amount not-to-exceed $6,900,000 to provide Cisco network products and SMARTNet maintenance for Cisco hardware and software at Los Angeles World Airports; and authorize the Executive Director to execute the Contract with Pacific Bell Telephone Company dba AT&T Datacomm upon approval as to form by the City Attorney. (Dominic Nessi, 424-646-5001)


Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 21. RESOLUTION NO. .- Request for Bids: To provide MAINTENANCE AND REPAIR SERVICES to the VIDEO SURVEILLANCE NETWORK SYSTEM at LOS ANGELES INTERNATIONAL AIRPORT

EXECUTIVE SUMMARY: Information Management and Technology Group staff requests Board of Airport Commissioners approval to release a Request for Bids for maintenance and repair of the Video Surveillance Network ("VNET") System at Los Angeles International Airport. The VNET System consists of four (4) sub- systems installed in 1995. Los Angeles World Airports is currently in the process of upgrading the VNET systems; the contract will provide maintenance of the existing systems until the upgrade is completed.

The four (4) VNET sub-systems include the Closed Circuit Television cameras, the emergency ring down phones, the intercoms, and the alarms. Each VNET remote site has video, audio, and/or data transmission equipment installed in nearby telephone closets receiving camera feeds and transmitting them over a fiber optic network back to the Communications Center. At the Communications Center, the video, audio and control signals are integrated into the VNET main switching, recording and controlling equipment that are linked to the Computer Aided Dispatch system used by Airport Police.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners find that the work can be performed more economically or feasibly by an independent contractor than by City employees, approve the release of a Request for Bids to provide maintenance and repair services to the Video Surveillance Network System at Los Angeles International Airport, and authorize the Executive Director to advertise and release the Request for Bids, upon approval as to form by the City Attorney. (Dominic Nessi, 424-646-5001)


Ayes:

Nays:

Discussion:

APRIL 21,2009

ITEM 22. RESOLUTION NO. - First Amendment to Contract: With LINER, YANKELEVITZ, SUNSHINE & REGENSTREIF for ADDITIONAL FUNDING in the amount not-to-exceed $250,000 for legal services to assist LOS ANGELES WORLD AIRPORTS and the City Attorney with real estate and related matters for a total Contract amount of $400,000

EXECUTIVE SUMMARY: The law firm of Liner, Yankelevitz, Sunshine & Regenstreif ("Firm") is presently retained by Los Angeles World Airports (LAWA) under a three (3) year Contract, beginning on April 23, 2008, for real estate and related legal services. The Contract was initially approved for $1 50,000.

Given W A ' s continued need for legal services for ongoing sophisticated real property and related matters (including concessions-related advice), and the need for additional money to fund those services, LAWA Management requests that the Board of Airport Commissioners (BOAC) authorize this First Amendment to Contract No. DA-4265. The additional amount is requested for legal services anticipated through April 23,201 1, the end of the Contract term. With this First Amendment adding $250,000 to the Contract amount, the total maximum compensation payable under the Contract will not exceed $400,000. However, in the event litigation ensues in any of the real property matters handled by the Firm, or should significant unanticipated real property and related matters arise, the City Attorney's Office will return to the BOAC to seek additional funding as appropriate and necessary.

RECOMMENDATION: Adoption of the Report requesting that the Board of Airport Commissioners find that the work can be performed more economically or feasibly by an independent contractor than by City employees; approve the First Amendment to Contract No. DA-4265 with the law firm of Liner, Yankelevitz, Sunshine & Regenstreif to provide additional compensation in an amount not-to- exceed $250,000, for a total Contract amount of $400,000 to date, and authorize the Executive Director to execute the First Amendment to Contract No. DA-4265 with the law firm of Liner, Yankelevitz, Sunshine & Regenstreif upon approval as to form by the City Attorney. (Kelly Martin, 424-646-501 0)


Ayes:

Nays:

Discussion:

APRIL 21,2009

MANAGEMENT REPORTS AND INFORMATION

Discussion of attendance at aviation related events, and discussion and possible action re: future Board Meeting dates. (Next Meeting date(s): Board of Airport Commissioners Meeting, Monday, May 4,2009 at Van Nuys Airport)

COMMISSION REQUESTS FOR CALENDARING OF FUTURE AGENDA ITEMS AND POSSIBLE ACTION OF PRIOR COMMISSION REQUESTED ITEMS

GENERAL COMMENTS FROM THE PUBLIC (The Board will have a fifteen minute cumulative total to hear all public comments, with each speaker to have no longer than three minutes to politely address the Board.)

APRIL 21,2009

LIST FOR BOARD OF AIRPORT COMMISSIONERS' MEETING OF

APRIL 21,2009

North Airfield Studies Northside Land Use Planning Development Program Management Update Terminal Improvement Status Paparazzi Protocols Operating Budget Briefing

ITEM INTENTIONALLY LEFT BLANK

Request for Proposals: Utilizing COMPETITIVE SEALED PROPOSALS for CONSTRUCTION MANAGER AT RISK CONTRACT for the project entitled "BRADLEY WEST CORE IMPROVEMENTS," a component of the Tom Bradley International Terminal Modernization Project at LOS ANGELES INTERNATIONAL AIRPORT (Intissar Durham, 31 0-646-3254)

Award of Contract: To WALSH AUSTIN JOINT VENTURE for CONSTRUCTION MANAGER AT RISK PRE-CONSTRUCTION SERVICES, with an OPTION FOR CONSTRUCTION SERVICES, for the project entitled, "BRADLEY WEST GATES," a component of the Tom Bradley International Terminal Modernization Project at LOS ANGELES INTERNATIONAL AIRPORT for an amount not-to-exceed $10,978,000 (Intissar Durham, 31 0-646-3254)

Award of Contract: To GRlFFlTH COMPANY for General Construction Services for the GENERAL CONSTRUCTION CONTRACT, a component of the Crossfield Taxiway Project at LOS ANGELES INTERNATIONAL AIRPORT in an amount not-to-exceed $5,798,449 and allocate capital funds in an amount of $7,174,107 (Intissar Durham, 31 0-646-3254)

First Amendment to Contract: With FENTRESS ARCHITECTS to ADD CONTRACT AMOUNT not-to-exceed $51,235,000 and EXTEND THE TERM for an additional four (4) years to continue to provide ARCHITECTURAL, ENGINEERING, PLANNING and DESIGN SERVICES for LOS ANGELES WORLD AIRPORTS (Intissar Durham, 31 0-646-3254)

Second Amendment to Contract: With CAMP DRESSER & MCKEE to ADD CONTRACT AMOUNT not-to-exceed $3,562,500 to continue to provide complete ON-CALL ENVIRONMENTAL, TECHNICAL, PLANNING AND SUPPORT SERVICES for LOS

, ANGELES WORLD AIRPORTS (Intissar Durham, 31 0-646-3254)

Award of one (1)-year Contract: With two (2) one-year Renewal Options, to TOTAL AIRPORT SERVICES, INC for an amount not-to-exceed $300,000 annually and an overall amount not-to-exceed $900,000 to MAINTAIN AND OPERATE THE FUEL HYDRANT SYSTEMS at TERMINAL 1 and TERMINAL 3 at LOS ANGELES INTERNATIONAL AIRPORT (Dave Shuter, 434-646-51 11)

Rate Increase: For PUBLIC PARKING at WONTARIO INTERNATIONAL AIRPORT (Jess Romo, 909-975-5300)

APRIL 21,2009

9. Interim Rental Rates: For Cargo Land, Off-Airport Commercial Land, On-Airport Industrial Land, Fixed Base Operator Land, Pipeline Right of Way, Airline Maintenance Land, and Temporary Construction Yard Land for new and replacement leases at LOS ANGELES INTERNATIONAL AIRPORT (Debbie Bowers, 424-646-71 42)

10. Award of Lease and Approve Rental Rates: For EVERGREEN AVIATION GROUND LOGISTICS ENTERPRISE, INC. for Airfreight Building No. 8 at 5720 Avion Drive at LOS ANGELES INTERNATIONAL AIRPORT (Debbie Bowers, 424-646-71 42)

11. Award of Replacement Lease: To US0 - GREATER LOS ANGELES AREA, INC. for space in the modular facility in the metered parking lot area north of the Theme Building at LOS ANGELES INTERNATIONAL AIRPORT that will generate approximately $1 per annum (Baljit Nadler, 31 0-348-431 5)

12. Fourth Amendment to Contract: With HALL & FOREMAN, INC. to EXTEND THE CONTRACT TERM for one (1) additional year for SUBDIVISION PLANNING, ENVIRONMENTAL AND ENGINEERING SERVICES for finalization of the reversion of acreage subdivision entitled "PALMDALE PARCEL MAP NO. 2441 9" at LWPALMDALE REGIONAL AIRPORT (Debbie Bowers, 424-646-71 42)

13. Reject Proposals: Received in response to Los Angeles World Airports' Request for Proposals entitled "LEASE FOR THE REDEVELOPMENT AND ONGOING OPERATION AND MAINTENANCE OF THE VAN NUYS GOLF COURSE (David Jones, 424-646-5264)

14. Request for Proposals: And authorization to negotiate a five (5) year lease with the successful Proposer for the REFURBISHMENT, MANAGEMENT, OPERATION AND MAINTENANCE OF THE GOLF COURSE at VAN NUYS AIRPORT (Debbie Bowers, 424- 646-71 42)

15. Request for Proposals: To provide FEDERAL ADVOCACY SERVICES at LOS ANGELES WORLD AIRPORTS (Michael Molina, 424-646-5050)

16. Administrative Action: To AMEND Board Resolution Nos. 20804 and 22632 (CHILD SUPPORT OBLIGATIONS and EQUAL BENEFITS ORDINANCES), and ELIMINATION OF REDUNDANT ADMINISTRATIVE FORMS as part of ongoing efforts to streamline the competitive solicitation process for LOS ANGELES WORLD AIRPORTS (Stuart Susswain, 31 0-348-5228)

17. Travel Expense Statement: For LOS ANGELES WORLD AIRPORTS EXECUTIVE DIRECTOR GlNA MARIE LINDSEY covering travel to WASHINGTON, D.C. to meet with the Federal Aviation Administration to discuss the AUDIT OF THE LA INC. CONTRACT, October 24 - 28,2008 (Samson Mengistu, 424-646-6251)

18. Travel Expense Statement: For LOS ANGELES WORLD AIRPORTS EXECUTIVE DIRECTOR GlNA MARIE LINDSEY covering travel to ST PETE BEACH, FLORIDA to speak at the Airports Consultants Council 2008 Aviation Award of Excellence luncheon, November 10 - 11,2008 (Samson Mengistu, 424-646-6251)

19. Award of one (1)-year Contract: With two (2) one-year Renewal Options, to both ALQUEST TECHNOLOGIES, INC. and SUNWEST ELECTRIC, INC. for CABLE AND CONDUIT INSTALLATION, MODIFICATION, AND MAINTENANCE SERVICES at LOS ANGELES INTERNATIONAL AIRPORT and VAN NUYS AIRPORT in an annual amount not-to-exceed $200,000 per contract (Dominic Nessi, 424-646-5001)

APRIL 21,2009

20. Join Contract: Of the Department of Water and Power with PACIFIC BELL TELEPHONE COMPANY dba AT&T Datacomm for an amount not-to-exceed $6,900,000 to provide ClSCO COMMUNICATION NETWORK EQUIPMENT AND MAINTENANCE at LOS ANGELES WORLD AIRPORTS (Dominic Nessi, 424-646-5001)

21. Request for Bids: To provide MAINTENANCE AND REPAIR SERVICES to the VIDEO SURVEILLANCE NETWORK SYSTEM at LOS ANGELES INTERNATIONAL AIRPORT (Dominic Nessi, 424-646-5001)

22. First Amendment to Contract: With LINER, YANKELEVITZ, SUNSHINE & REGENSTREIF for ADDITIONAL FUNDING in the amount not-to-exceed $250,000 for legal services to assist LOS ANGELES WORLD AIRPORTS and the City Attorney with real estate and related matters for a total Contract amount of $400,000 (Kelly Martin, 424-646-5010)

APRIL 21,2009

Documents

AGENDA INTERNET AT OF MATTERS TO …ens.lacity.org/lawa/bac_agendas/lawabac_agendas27159542... · 2009-07-17 · of matters to come before the board of airport commissioners of the