Agenda for 257th meeting of Finance and Contract Committee ... · multiplay equipment, PCC Benches, Huts in various parks of Sector 31 & 47, Chandigarh under “Landscaping” was

Agenda for 257th

meeting of

Finance and Contract Committee,

Municipal Corporation Chandigarh

Date: 21.12.2015

Time: 3.00 p.m.

Venue: Committee Room

AGENDA ITEM NO. 257.1

Subject: Confirmation of the minutes of 256th meeting of the Finance & Contract

Committee held on 09.11.2015 at 3.00 p.m. in the Committee Room of the

Municipal Corporation, Chandigarh.


Subject:- Rough Cost Estimate for Providing and fixing of Multiplay Equipment, PCC Benches, Huts in various parks of Sector 31 & 47, Chandigarh in Horticulture Division, M.C. Chandigarh.

(Approx. Amount: Rs.19.64 lacs)

The necessity for framing of rough cost estimate for providing and fixing of

multiplay equipment, PCC Benches, Huts in various parks of Sector 31 & 47, Chandigarh

under “Landscaping” was occurred due to urgent requirement at that site. In this regards, the

site has been visited by the Executive Engineer along with concerned S.D.E. and J.E. and

observed that there is dire need for providing the same. Besides, this the Area Councillor

has also requested for providing and fixing of above said items. Accordingly, a rough cost

estimate amounting to Rs.19.64 lacs has been prepared and submitted for arranging

administrative approval and allotment of funds under the appropriate Head of Accounts.

It is certified that scope of work taken in this estimate has not been earlier

included in any of the estimate.

SCOPE OF WORK

P&F of Multiplay Equipment, PCC Benches & Huts Rs.19,06,800/-

3% contingency charges Rs. 57,204/-

Rs.1964004.00

Say Rs.19.64 lacs

The budget estimate, budget allocation is detailed hereunder:-

(i) Budget allocation for the year 2015-16 Rs.600.00 lacs

(ii) Funds allotted Rs.60.00 lacs

(ii) Expenditure upto current financial year Rs.57.00 lacs

(iii) Amount of this estimate Rs.19.64 lacs

The agenda is placed before the Finance & Contract Committee of Municipal

Corporation, Chandigarh for its consideration and approval, please.

E.E. Hort. Divn.

S.E.B&R

http:Rs.19.64http:Rs.1964004.00http:Rs.19.64http:Rs.19.64


Subject: - RCE for Providing Street Lights on V-5 Road, Sector 19-A,B,C & D,

Chandigarh.

(Amount Rs. 43.93 Lacs)

This estimate has been framed to cover the cost of Providing Street Lights on V

5 Road Sector 19 AB/CD, Chandigarh. The existing street light on the road with 2x40 watt

tube light fitting is not sufficient. The illumination level on the road is very poor, due to which

the general public is facing inconvenience in the night hours. Therefore there is a need for

providing better street light on v-5 road for the convenience and safety of the general public.

The site has been visited and inspected by EE (Electrical) along with the concerned SDE

(Electrical) and JE incharge of the area

Scope of Work: Supply & erection of steel tubular pole along with C.C. Collars,

Supply & erection of 150 Watt Street Light Luminary including Lamp (IP-66), Outdoor type

M.S. Cubical Pedestal & allied accessories.

Therefore, this estimate amounting to Rs.43.93 Lacs has been framed under

head 4217(P) Electrification.


Corporation, Chandigarh for its consideration and decision please.

S.E. (B&R), E.E. (Elect.)

M.C. Chd. M.C. Chd.

http:Rs.43.93


Subject: Rough Cost Estimate for providing and laying 40 mm thick bituminous

concrete on V-3 roads between Punjab University & Dhanas, Chandigarh.

(Amount: Rs.44.58 lacs)

The rough cost estimate for providing and laying 40 mm thick bituminous concrete on

V-3 road between Punjab University and Dhanas, Chandigarh has been framed as the condition of

the road is very bad and number of pot holes/depressions have developed and this road needs re-

carpetting. This road was transferred to Municipal Corporation, in the year 2010 and is due for re-

carpetting as per the policy of Municipal Corporation, Chandigarh. The undersigned along with SDE,

R-8 inspected the road and found that this road needs re-carpetting.

Accordingly, the Rough Cost Estimate for the above cited work, amounting to Rs.44.58

lacs has been prepared.

1. Dismantling of existing kerbs .

2. Dismantling of existing channels.

3. Fixing of old kebrs

4. Fixing of old channels.

5. Providing and fixing PCC kers

6. Providing and fixing PCC channels.

7. Providing and applying tack coat.

8. Providing and laying 40 mm thick bituminous concrete.

It is certified that scope of work taken in this estimate has not earlier included in any of

the estimate.

The expenditure on this work will be charged under Head ““Improvement of Road

Parking and Infrastructure Facilities (R&B).”The budget estimate, budget allocation, amount of

already approved estimate and expenditure under this head for Roads Division No.3 is as under:-

i. Budget Allocation for the year 2015-16 Rs.800.00 lacs

ii. Total amount of estimates sanctioned after 01.04.2015 Rs. 1640.84 lacs

iii. Expenditure incurred during current financial year. Rs. 568.94 lacs

The matter is placed before the F&CC of Municipal Corporation, Chandigarh for

consideration and decision please.

E.E.R-3

S.E.(B&R), M.C.

http:Rs.44.58http:Rs.44.58


44thSubject:- Celebration of Rose Festival 2016 of Municipal Corporation, Chandigarh.

The 44th edition of the Rose Festival-2015 is scheduled to be held in the month

of February 2015. Various arrangements are to be made by the Municipal Corporation as

detailed below on the pattern of the last year, for which an expenditure of Rs.43.05 lacs was

approved by the Finance & Contract Committee. As such the expenditure likely to be

incurred in making the following arrangements are proposed as below for Rose Festival

2016.

(i) Inaugural and closing ceremony/prize distribution (ii) Flower Competition (iii) Rose Prince and Rose Princess Competition (iv) Brass and Pipe Band Competition (v) On the spot painting Competition (vi) Rose Quiz Competition (vii) Folk Dance Competition (viii) Photography Competition (ix) Antakshri (x) Kite Flying Competition (xi) Mr. & Miss Rose Competition (xii) Flower Hat Competition (xiii) Area/block decoration competition under main pandal. (xiv) Mr. Rose King and Rose Queen Competition especially for Senior Citizens. (xv) Competition for best neighbourhood parks maintained by the Residents Welfare

Association.

Sr. No.

Detail of arrangement Approximate Expdt. (in lacs)

1. Providing tentage/furniture in Rose Garden, Sector 16, Chandigarh for main events pandal, sub events pandals, cut flower arrangement, shamyana, control room for lost and found enquiry and first-aid refreshment shamyana display of plant shamyana, mela office etc. (For Three Days)

Rs.8.50 lacs

2. Providing decorative and security light arrangement in Rose Garden and sound system arrangement for different events. (For Three Days)

Rs.7.50 lacs

3. Providing high tea, refreshment and lunch, mineral water to be served to the Chief Guests/Judges and Committee Members of various events and officials of Municipal Corporation, Chandigarh. (For Three Days)

Rs.1.90 lacs

4. Publicity arrangements such as : Designing, Printing and Fixing of invitation cards, badges, prizes, folders, parking passes and publication thereof.

Rs.1.50 lacs

http:Rs.43.05

(For Three Days)

5. Providing and fixing of machhans for security purpose. (For Three Days)

Rs.1.30 lacs

6. Barricading of boundary wall with ballies/nylon rope (Three Days).

Rs.0.80 lacs

7. Providing of Horticulture arrangements for decorating entry/exit gates including tunnels, back stage of main event, arrangement of bouquets for Guests/VIP, decoration of cut flowers, topiary figures, arrangement of bamboo chicks, making of flags for decoration and other Horticulture Works etc. (For Three Days)

Rs.5.30 lacs

8. Videography and photography arrangement for covering the main event and other sub events etc. (For Three Days)

Rs.1.15 lacs

9. Prizes/mementoes and Gifts/Toys to the participants winners, Chief Guests, Chairman and sub committee members of various committees etc.

Rs.3.90 lacs

10. Arrangement for compeering the stage etc. (For Three Days)

Rs.0.30 lacs

11. Printing and publishing entry forms, booklets of rules and regulations pamphlets broachers play cards for flowers, display arrangements, invitations cards, badges, prize folders, parking passes and other stationery items for various events etc.

Rs.1.70 lacs

12. Boarding, lodging and refreshment of NZCC folk dance participants.

Rs.1.50 lacs

13. For arrangement of 150 kites. Rs.0.50 lacs

14. For arrangement of Mr. & Miss Rose Competition. Rs.0.50 lac

15. Requirement of funds Rose Quiz competition. Rs. 0.50 lacs

16. Requirement of funds for flower hat competition. Rs.0.40 lacs

17. Requirement of funds for Antakshri competition. Rs. 1.30 lacs

18. Requirement of funds for on Spot Painting competition. Rs. 1.60 lacs

19. Requirement of funds for Rose King and Rose Queen competition especially for senior citizens.

Rs.0.60 lacs

20. Requirement of funds for Fusion Music such as performed last year.

Rs.0.40 lacs

21. Requirement of funds for Brass & Pipe band competition. Rs. 0.50 lacs

22. Requirement of funds for Rose Prince & Rose Princes Competition.

Rs. 2.30 lacs

23. Requirement of funds for area/block decoration competition under main pandal.

Rs.0.30 lacs

24. C.C.T.V Cameras. Rs.1.60 lacs

25. Requirement of funds for competition of best neighbourhood parks maintained by the Residents Welfare Association.

i) First Prize : Rs.20,000/-ii) Second Prize: Rs.15,000/-iii) Third Prize : Rs.10,000/-

Rs.0.45 lacs

26. Unforeseen Items. Rs.0.60 lacs

Total Rs.46.90 Lacs

The agenda is placed before the Finance & Contract Committee for its

consideration and decision as below:-

1. Approval of expenditure on Rose Festival – 2016 amounting to Rs.46.90 lacs

chargeable to Landscaping Head/Art & Culture, Municipal Corporation, Chandigarh.

2. Approval for making advance payment for making the above said arrangements and

by calling tenders/quotations for different jobs on splitting the works.

E.E.(Hort.)

S.E.B&R

http:Rs.46.90


Subject:- Rough Cost Estimate for Development of Green Belt Maloya Chandigarh (Under Landscaping)

(Approx. Amount: Rs.42.40 lacs)

The necessity for framing of rough cost estimate for Development of Green Belt

Maloya Chandigarh (Under Landscaping) was occurred due to urgent requirement at that

site. In this regards, the site has been visited by the Executive Engineer along with

concerned S.D.E. and J.E. and observed that there is dire need for development of said

Green Belt. Besides, this Worthy Mayor (Councillor of that area) has also requested for

development of Green Belt Maloya Chandigarh. Accordingly, a rough cost estimate

amounting to Rs.42.40 lacs has been prepared and submitted for arranging administrative

approval and allotment of funds under the appropriate Head of Accounts.

It is certified that scope of work taken in this estimate has not been earlier

included in any of the estimate.

SCOPE OF WORK

P/P of grass Rs.483379/-

P/P of decorative plants Rs.500000/-

P/P of climbers Rs.32500/-

P/F of trees Rs.100000/-

P/P of shrubs Rs.1275000/-

P/F of ground covers Rs.100000/-

P/F of plants Rs.40000/-

P/F of Rose Creeper Bower Rs.242790/-

P/F of Giraffe Rs.90000/-

P/F of Elephant Rs.90000/-

P/F of Dinosaur Rs.90000/-

P/F of Notice Board Rs.14732/-

P/F of MAPS II Rs.90000/-

P/F of Big MAPS Rs.270000/-

P/F of C.I.Benches Rs.365320/-

P/F of Dustbins Rs.237000/-


Supply of thermoplastic pipe Rs.96000/-

Rs.4116721/-

Add 3% office contingency Rs.123502/-

Total Rs.4240223/-

Say Rs.42.40 lacs

The budget estimate, budget allocation is detailed hereunder:-

(i) Budget allocation for the year 2015-16 Rs.600.00 lacs

(ii) Funds allotted Rs.60.00 lacs

(ii) Expenditure upto current financial year Rs.57.00 lacs

(iii) Amount of this estimate Rs.42.40 lacs


Corporation, Chandigarh for its consideration and approval, please.

E.E. Hort. Divn.

S.E.B&R


Subject: Estimate for providing and laying of HDPE irrigation pipe line for supplying T.T. water to park Near House No.1710, Ram Darbar, Chandigarh.

Rs.18.96 lac

The estimate has been prepared for providing and laying of HDPE irrigation

pipe line for supplying T.T. water to park Near House No.1710, Ram Darbar, Chandigarh.

The necessity has arisen due to the M.C. Horticulture Wing of the M.C. is developing the

Park near House No.1710, Ram Darbar. The Sub Divisional Engineer, MC Hort. Sub

Divn.No2,Chandigarh has requested vide his memo No.1588 dt.22-06-2015 to provide T.T.

water for irrigation of the parks, addressed to SDE, MCPH Sub Divn.No.7,Chandigarh(copy

enclosed).

It has been proposed to connect the already existing irrigation network of green

belts & small parks with newly proposed network of T.T. water network. Necessary

provision of 90mm, 110mm & 160mm dia HDPE pipe lines including HDPE specials, sluice

valves, irrigation hydrants, etc has been taken in the estimate. The provision for making

connection has also been taken in the estimate.

As such an estimate amounting to Rs.18.96Lacs duly allowed by the

competent authority is placed before the Finance & Contracts Committee for its

consideration and approval. The expenditure shall be chargeable to the Head:- 4402 Minor

irrigation

Budget details:-

Sr. No.

Major Head/Head of Account 4402 Minor irrigation

i) Budget Demanded/ Allocation as per revised budget approval

Rs.170.00Lacs

ii) Total amount of estimates approved during 01-4-2015 to till date under this Head of Account.

3.71 + 2.14 = Rs.5.85 Lacs

iii) Expdt. incurred during current financial year date

Rs.114.00Lacs

iv) Amount of this estimate Rs.18.96Lacs

S.E. M.C.P.H. E.E.M.C.P.H.-3


Subject: Rough Cost Estimate for Providing and Fixing of M/S Iron Flat Railing on toe-wall for expansion of Valley Park in Dhanas, Chandigarh.

(Amount: Rs. 14.33 lacs)

The Rough Cost Estimate has been framed to providing and fixing of M/S Flat Railing

on tow wall for expansion of Valley Park in Dhanas, Chandigarh. Smt. Poonam Sharma, Worthy

Mayor, M.C., Chandigarh has also demanded to C.E., M.C., Chandigarh vide her letter No. 585 dated

20.07.2015 for this work.

Accordingly, the Rough Cost Estimate for the above cited work amounting to Rs. 14.33


1. Construction of toe wall.

2. P/F of M.S. Flat iron railing.

3. P/F of M.S. flat iron gate.


the estimate.

The expenditure on this work will be charged under Head “4217 (P) Landscaping”. The

budget estimate, budget allocation, amount of already approved estimate and expenditure under this

head for Roads Division No.3 is as under:-

i. Budget Allocation for the year 2015-16 Rs. 30 .00 Lacs.

ii. Total amount of estimates sanctioned after 01.04.2015 Rs. 14.05 Lacs.

iii. Expenditure incurred during current financial year. Rs. 24.00 Lacs

The matter is placed before the meeting of Finance and Contract Committee for


E.E.R-3

S.E.(B&R), M.C.


Subject: Rough Cost Estimate for furnishing of lobby, bride and bridegroom room,

dormitory rooms, library, Gymnasium hall in Community Centre, Sector

40, Chandigarh.

(Amount : Rs. 15.82 lacs)

The area councilor Smt. Gurbax Rawat has requested the Chief Engineer, Municipal

Corporation, Chandigarh vide letter dated 14.10.2015 for furnishing of lobby, halls, bride and

bridegroom room, dormitory rooms, library, gymnasium hall in newly renovated community centre in

Sector 40, Chandigarh..

Accordingly, the Rough Cost Estimate for the above cited work amounting to Rs.15.82


1. King Bed. 2. Bed Side Table. 3. 4 Door Warrdrobe. 4. Sofa 1 Seater. 5. 4 Door Base Unit. 6. 4 Door Add-on Unit. 7. Sofa 3 Seater. 8. Centre Table. 9. Corner Table. 10. Insight Table 6‟x3‟. 11. Glass Door Almirah. 12. Library Chair 1018. 13. Enterprise Table 4‟x2‟. 14. Visitor Chair. 15. Supply Motorized Treadmil fully commercial. 16. Supply elliptical Cross Trainer Heavy Duty. 17. Supply Upright Bike Heavy Duty. 18. Multi Bench. 19. Plain Bench. 20. 4 Station Commercial Gym. 21. Adjustable Bench. 22. Rubber Coated Hexa Dumbbells. 23. Colored Rubber Coated Weight Plates. 24. Bar Rack with Bars. 25. Dumbell Rack. 26. Plate Rack. 27. Music System. 28. P/F 4.5mm thickness gymnasium flooring. 29. P/F looking mirror 5mm. 30. Books. 31. Curtain.


the estimate.

http:Rs.15.82

The expenditure on this work will be charged under Head “Civic work”. The budget

estimate, budget allocation, amount of already approved estimate and expenditure under this head

for Roads Division No.3 is as under:-

i. Budget Allocation for the year 2015-16 Rs.200.00 lacs

ii. Total amount of estimates sanctioned after 01.04.2015 Rs. 146.65 lacs

iii. Expenditure incurred during current financial year. Rs. 122.23 lacs



E.E.R-3

S.E.(B&R), M.C.


Subject: Hiring of 08 No. of Tractor Trolleys for collection of door to door household waste in Sector-22, Chandigarh.

An agenda was placed in the 248th meeting of Finance & Contract Committee

held on 2.2.2015 for approval to hire 08 No. of Tractor Trolleys for one year i.e. 01.02.2015

to 31.01.2016 @ Rs. 2140/- per Tractor Trolley per day including 05 Nos. manpower, POL,

Driver and Sanitation Equipment etc. including all taxes and terms and conditions of the

tender for collection of door to door household waste in Sector-22, Chandigarh.

Finance & Contract Committee considered and resolved as under :-

“The Committee considered and resolved the hiring of 08 No. of Tractor Trolleys for collection of door to door household waste in Sector-22, Chandigarh @ @ Rs.2140/- per Tractor Trolley per day including 05 Nos. manpower, POL, Driver and Sanitation Equipment etc. including all taxes from M/s U.K. Biswas for the period of one year i.e. 01.02.2015 to 31.01.2016.”

There is a provision in the DNIT that contract for hiring of 08 No. of Tractor

Trolleys initially for a period of one year which can be extended upto 3 years keeping

in view the performance of the firm.

Now, the present contract of one year is going to expire on 31.01.2016

whereas collection of door to door household waste in Sector-22, Chandigarh is to be

continued as no complaint has been received from the residents of Sector 22 in O/o Medical

Officer of Health, MCC and sanitation conditions of the said Sector is satisfactory as reported

by the concerned Sanitary Inspector.

An agenda is placed before F &CC to extend the contract period for hiring of 08

No. of Tractor Trolleys for six months i.e. 01.02.2016 to 31.07.2016 on the previous terms

and conditions and on the same rates@ Rs.2140/- per Tractor Trolley per day including 05

Nos. manpower, POL, Driver and Sanitation Equipment etc. including all taxes from M/s U.K.

Biswas. The total expenditure involve is approx. Rs.31.00 Lacs.

M.O.H.

http:Rs.31.00


Subject: Rough cost estimate for marking of segregation lines on V-3 road in

between Sector 17 and 22, V-4 & V-5 road of Sector 16, 17, 22 and parkings

of Sector 16 & 22 under Roads Sub Division No.1, M.C. Chandigarh.

(Amount: Rs. 46.03 Lac)

Road markings are essential part of Urban roads as these are very useful for

traffic regulations and very important from traffic safety point of view especially during night

driving. The undersigned alongwith SDER-1 has inspected the various roads under

jurisdiction of SDER-1 and noticed that there is dire necessity of renewing the road markings

with thermoplastic paint. The road marking made earlier on various road considered in this

estimate has outlived its life span and faded with the passage of time. In addition, there are

certain roads where recarpeting has been recently done or due in next six months. Further,

during the meeting with officers of traffic police Chandigarh, the need of proper road marking

has been stressed upon time & again.

Accordingly, this rough cost estimate for amounting Rs. 46.03 lac has been

prepared by taking the items explained in the scope of work.

Scope of work:-

The following scope of work has been taken in this estimates:-

1. P/A 2.5mm road marking paint.

The scope of work taken in the estimate has not been included in any other

already approved estimate, amount of already approved estimates and expenditure under

this Head for Roads Division No.1 is as under:-

i) Budget Allocation : Rs. 1100.00 lac.

ii) Total amount of spillover works 31.03.2015 : Rs. 2553.24 lac.

iii) Total amount of estimate sanctioned after 1.4.2015 : Rs. 676.95 lac.

iv) Total of Sr. No. II & III : Rs. 3230.19 lac.

v) Expenditure incurred during current financial year : Rs. 1094.28 lac.

The matter is placed before the Finance & Contract Committee of the Municipal

Corporation, Chandigarh for consideration and approval please.

S.E.(B&R), M.C. E.E.Roads Divn. No.1, M.C.


Subject: Approval to run Food Street on 24x7 along with revised terms and

conditions.

An agenda regarding extension of tenure in respect of Kiosk No.2 (Chinese

Food) and Kiosk No.4 (North Indian Food) at Night Food Street, Sector 14, Chandigarh was

discussed in 255th meeting of Finance and Contract Committee held on 22.06.2015 and

decided as under:-

“The Committee considered and approved that the tenure of all the kiosks be fixed till 31.12.2015. It was also decided that these kiosks be run 24x7. It was also decided that a new policy regarding allotment of these kiosks be framed.

The committee granted ex-post-facto extension to the present tenants from 31.08.2015 to 31.12.2015 on the same terms & conditions.”

The terms and conditions already approved by F&CC in its 212th meeting held

on 17.10.2011 for Night Food Street is placed at “Annexure-A” and revised terms and

conditions for approval are placed at “Annexure-B.”

Accordingly the matter is placed before the Finance & Contract Committee for

consideration and approval:-

(i) To decide as to whether these Kiosks are to be run on 24x7 basis. If so, how are

the existing terms and conditions be modified.

Sd/-Joint Commissioner-I Municipal Corporation, Chandigarh.


Subject: Engagement of 4 Drivers through Outsourcing on DC rates instead of

Labour Rates.

The Drivers engaged through the outsource agencies i.e. Sh. Jaspal Singh, Sh.

Jasbir Singh, Sarabjit Singh and Gurdeep Singh have requested that they are working as

drivers since 2013 in Municipal Corporation, Chandigarh through outsource agency M/s

Punjab Ex-Serviceman Corporation, at a fixed salary of Rs.7,602/- per month and net salary

given by the agency is Rs.6,556/- per month after deductions. With the approval of worthy

CMC, fresh contract was assigned to M/s Malwa Engineering Works, SCO-418 Indl. Area,

Phase-2, Chandigarh w.e.f. 16.09.2015 to 15.12.2015 on the labour rate. They have further

submitted that M/s Malwa Engineering Works, is giving approx. Rs.14,500/- per month salary

to some of the drivers after deductions. They have requested to grant salary as per DC rates

as the other outsource drivers of Municipal Corporation, Chandigarh are drawing from M/s

Malwa Engineering Works so that all drivers working through outsource agency may draw

equal salary in Municipal Corporation, Chandigarh.

The matter is placed before the F&CC of Municipal Corporation, Chandigarh for

consideration and its recommendation.

Sd/-Joint Commissioner-I Municipal Corporation, Chandigarh.


Subject:- Deposit Work Estimate for Replacement of Ordinary Street Light Tube

Fitting 2’-4’x40 Watt with LED lights 23 Watt on V-6 Roads in Sec.39&40 under the Electy,’OP’, S/Divn. No10, Sector 40, Chandigarh.

(Amount Rs. 35.40 Lacs)

This estimate has been prepared to cover the cost of material, labour and

other charges to be incurred against the estimate. The estimate is for replacement of

existing old 2x40 watt ordinary Street Light fittings with L.E.D 25 W fittings on V-6 roads in

city in Sectors 39 &40. The U.T Electy Deptt. have submitted the estimate for the said

work amounting to Rs. 35.40 lacs approximately.

The estimates have been prepared for installation of L.E.D lights in sector 39

& 40 only. It is worth to mention here that the LED fittings shall be installed on the existing

brackets which are being used for 2x40 W T/Light fittings. The PVC 2 core 6mm2 cable

has been proposed for new connections to the fittings of reputed companies. The

department have taken market rates from open market and prepared a comparative

statement from where lowest rates have been taken for the estimate purpose. The total

cost of the estimate will be borne by the M.C authority.

The payback period in replacement of present ordinary Street light fittings

with L.E.D fittings shall be about 1 ½ years. Besides saving in energy, it shall also ensure

un-interrupted lighting to the city residents. The burning hours have been intimated by the

reputed company i.e. 15000 burning hours for L.E.D. Street Light fittings and can work up

to 15 years a cleared by the manufacturer and can also resist to high voltage to some

extent. By replacement of these tube light fittings the department will not only save

electricity but also the expenditure on repair of the Tube light fittings. The total no. of

ordinary Street light points to be replaced in Sectors 39 & 40falling under the jurisdiction of

Electy. „OP‟ S/D No.10, Chandigarh will come out to 888 Nos. The total cost of the

replacement of these fittings shall be deposited by the M.C Authority. The detail of no.of

Ordinary Street Light Points to be replaced with L.E.D 25 W Street Light fittings is as

under:-

Sector 39 - 319 Nos.

Sector 40 - 569 Nos.

Sector 39 - 17 Nos.


Corporation, Chandigarh for its consideration and decision please.

S.E. (B&R), E.E. (Elect.) M.C. Chd. M.C. Chd.


Subject: Installation of Low Power Transformers on Street Light poles regarding.

Keeping in view the technological advancements in the telecom sector and to provide

seamless coverage, M/s Reliance Jio Infocomm Limited (RJIL) have come out with an innovative low

power mobile coverage known as Micro Cell Solution to overcome the coverage gaps due to less

number of normal sites and challenges due to 2300 Hz band allotted to them for 4G services. Under

this scheme, a small electronic unit with its accessories shall be installed on the existing and new

electricity poles. RJIL have requested for installation of micro cells on approx. 500 street poles and

ready is pay rent @ Rs. 500 per pole /month with annual increase of rent by 5%.

The Chandigarh Administration has issued a notification bearing no. 26/2/22 UTF (3)-

2015/2140 dated 09.03.2015, namely, “Chandigarh Policy on Travers for mobile Telephone and Data

Services.” In this policy, restrictions on locations, foot prints, height, sharing, safety, fee & charges,

documents required have been stipulated. The license fee and in addition ground lease fees, in case

of Govt. land has also been fixed in the said notification.

However, the proposal submitted by RJIL is a different/ innovative technical solution

which does not get covered under the existing Tower Policy. The proposal under consideration is

installation of micro cell on existing infrastructure and this does not required any additional civil

construction which may hinder and spoil the aesthetic of the city architecture.

RJIL has also submitted that in Municipal Commissioner, Delhi and PSPCL, Punjab

only rental charges are being paid. MC Delhi is charging Rs.1096.28 per pole per annum and PSPCL

Punjab is charging rental of Rs.180 per pole per annum.

The proposal was examined on file and it was decided to invite Expression of Interest

(E0I) on the Swiss model for renting minimum 500 street light pole. Accordingly, E0I was invited on

29.10.15. M/s AIRTEL has offered

rental of Rs.1000/ month per pole with 5% annual increase. Further, vide their letter dated

03.12.2015, they have informed that they require only 50 sites in the initial phase. The said offer is

not in line with the E0I invited by MC, Chandigarh.

http:29.10.15http:Rs.1096.28

In view of the above, the matter is placed before the Finance & Contract Committee for

its consideration and decision of the following:

1) To allow Reliance Jio Infocomm Limited to install Microcell Solution on electrical poles @ Rs.

500 per pole per month for 5 years with annual increase in rent by 5%

2) To reject the proposal of M/s Airtel being non-responsive.

S.E. (B&R), E.E.(Elect.),

M.C. Chd. M.C. Chd.

SUPPLEMENTARY

AGENDAS

SUPPLEMENTARY AGENDA ITEM NO. 257.16

Subject: Amendments in the terms & conditions for allotment of Taxi Stands.

An agenda was placed before the F & CC in its meeting held on 17.8.2012

regarding re-allotment of 37 Taxi Stands to the existing licensees. But 24 licensees did not

fulfil the prescribed conditions. Therefore, the F&CC decided that the Taxi Stands of Sr. No.

1 to 13 be allotted for further period of 3 Years and Taxi Stands from Sr. No. 14 to 37 be

cancelled and re auctioned and further applications be invited. (Annexure-I).

Accordingly the Worthy Commissioner, Municipal Corporation, Chandigarh vide

order dated 6.12.2012 cancelled 24 Taxi Stands out of 37 taxi stands which were allotted by

the Chandigarh Administration due to non- fulfilment of eligibility criteria as per clause 3(a)

and clause 12 of the Terms & conditions (Annexure-II).

The licensees of the said Taxi Stands approached the Hon‟ble High Court

through 12 CWPs demanding cancellation of the above said orders of the Commissioner.

Municipal Corporation, Chandigarh.

The Worthy Commissioner, Municipal Corporation filed an affidavit in Hon‟ble

High Court submitting all the facts(Annexure-III).

The Hon‟ble High Court passed order dated 15.7.2013 which is reproduced

below:

“The other averments taken in the affidavit coupled with the statement made by the

learned counsel for the parties, these writ petitions are allowed. Impugned orders

separately passed in each case are ordered to be set aside. However, liberty is

granted to the Municipal Corporation, Chandigarh, to pass fresh orders, in accordance

with law. It is further made clear that till the appropriate fresh order is passed by the

Competent Authority, status quo as it exists today shall continue.

During the course of hearing, learned counsel for the petitioner has fairly stated

that the petitioner shall pay the ground rent within a period of week from today. It

shall be accepted by the Competent Authority, however, without prejudice to the

rights of the respondents.” (Annexure-IV).

As per the decision of the Hon‟ble High Court, the matter was placed before

228thF&CC in its meeting held on 26.3.2013. The decision of the F&CC is reproduced

below:-

“The Committee considered & resolved that a Committee consisting of

Councillors and officers be formed to consider this issue and hear the defaulter Taxi

stand licensees also. The Committee should submit its recommendations with in one

month. Till then status quo be maintained.” (Annexure-V).

As per above decision a Committee consisting of the Councillors and Officers

was constituted which gave its recommendation in its meeting held on 29.1.14 under the

Chairmanship of Sh.Satish kumar Kainth, Councillor, (Annexure-VI).

The recommendations of the said Committee were put up before the F&CC in

its meeting held on 29.5.2014 and the F&CC passed the following resolution:-

“The Committee considered & resolved that all the occupiers of Taxi stands who have

completed full term of 5 years be given time up to 31.3.2015 as a one time measure,

subject to clearance of all their outstanding dues without any interest.

The Committee further resolved that detailed agenda be prepared mentioning therein

the next course of action be taken after 31.3.2015.” (Annexure-VII).

As per decision, a Committee consisting of Councillors and Officers was

constituted by the Mayor to give recommendation regarding Taxi Stand and to finalise the

Terms & Conditions. The said Committee submitted its recommendations at (Annexure-

VIII). which were placed before the F&CC in its meeting held on 23.4.15. The F&CC

considered the recommendations and passed the following resolution:-

”The Committee resolved to reject the recommendations given by the

Committee constituted by the Mayor for suggesting terms & conditions for taxi

stands.

It was further decided that a fresh Committee be constituted by the Mayor to

look into these issues afresh. The office was asked to frame the terms & conditions

for consideration of the Committee, so that the Committee can discuss and resolve

the matter in a fixed manner. In the meanwhile, the F&CC considered and granted

extension for three months for existing taxi stands.’ i.e. upto 30.6.2015. (Annexure-IX).

As approved by F&CC the Worthy Mayor constituted a Committee to finalise

the Term & Conditions of taxi Stand, consisting of joint/Addl. Commissioner, MC, Chd,

SE(B&R), CAO, L.O., Supdt (parking), M.C., Chd.

The said Committee has discussed the matter in its meeting held on

03.09.2015 at 4.00 P.M. and recommended the amendments to be included in the Terms

and Conditions of Taxi Stands, which are placed below at (Annexure-X)

The F&CC in its meeting held on 23.4.2015 had granted extension to the

licensees upto 30.6.2015. Now, the Committee has further recommended that the existing

licensees of the Taxi Stands and whose license period going to expire very shortly should

be allowed to continue till the auction process is finalized.

In view of the position explained above, the matter is placed before the F&CC

to consider the recommendations of the Committee and take appropriate decision in the

matter.

Joint Commissioner-II, Municipal Corporation, Chandigarh.


Subject: - Rough cost estimate for the work of “strengthening of sewerage system in from H.No.852 to 1023 at Housing Board Colony, Dhanas UT, Chandigarh.

Rs. 29.38 LACS”.

The existing sewer lines at the back courtyard of the houses are as per original

planning of Housing Board which are of 4” diameter. With the passage of time, the residents have encroached the back courtyards, resulting the difficulty to maintain the sewerage

system of these houses. The existing sewer lines of smaller diameter are not sufficient to

take the load of sewerage system during the peak hours. The Area Councilor of Ward has

also requested to provide additional sewer lines on front side of houses instead of back side.

As such RCE alongwith proposal to lay the sewer lines of 8” i/d has been prepared to overcome the difficulty of the residents. Accordingly based on the survey and field data by

the concerned Sub Divisional Engineer, it has been therefore proposed to lay 200 mm (8”) i/d stone ware pipe lines approximately 707mtrs for the affected areas in Housing Board Colony,

Dhanas Chandigarh along with construction of 7 no MH chambers of internal size 5‟ x 3‟ and 22 no. smaller MH chambers of size 4‟-3”x 3‟-0” etc. so as to curb the chronic sewerage problems of the area. The provision for other required items such as disposal of surplus soil,

road cut, sand filling and restoration of roads etc. has also been made in the estimate as per

site requirements. The detail of estimated amount is as under:-

1 Construction work : Rs. 28,37,926/-

2 Contingency & P.E. charges @ 3% : Rs. 85,137/-

3 Add 1% labour cess : Rs. 15,248/-

Total : Rs. 29,38,311/-

Say Rs.29.38 Lacs

It has been duly allowed by the Competent Authority to place the Agenda

before the Finance & Contract Committee. Therefore, the Agenda of the estimate is

placed before the Finance & Contract Committee for consideration and approval.

The detail of chargeable head and the Budget allocation is as under:-

Major Head/Head of Account 4217 Plan – STP

Total Budget Allocation during 2015-16 Rs. 350.00 Lacs

Up to date expenditure during Rs. 251.48 Lacs

Amount of present Estimate Rs. 29.38 Lacs

SE MC(PH) EE MCPH-4

http:Rs.29.38


Subject: - Condemnation of Maruti Gypsy CH01G1-0127.

The vehicle Maruti Gypsy CH01G1-0127 was purchased in the year, 1999 and

has already covered more than 4,75,536/- kms. and it was purchased more than 15 years

back. As per Chandigarh Administration Guidelines, the Motor Vehicles fitted with Engine up

to 20 Horse Power are to be condemned after covering a distance of 1,50,000 kms and 6½

years, whichever is earlier.

It is pertinent to mention here that agenda item for purchase of New Bolero for

use in Roads Sub Division No.8 has already been approved in the 236th meeting of F&CC

held on 26.02.2014 against the condemnation of this vehicle and the new Bolero has been

purchased against this vehicle.

The Commissioner, Municipal Corporation, Chandigarh had constituted a

Committee for the condemnation of the said vehicle.

The inspection of the vehicle was conducted and all the members of the

Committee have recommended that it would be better to condemn the vehicle instead of

carrying out further repairs. The Committee has approved the reserve price of Rs.30,000/-

and the vehicle is to be disposed of by way of open Public Auction. The process of

condemnation of the said vehicle has been completed.


its consideration and approval of reserve price.

Submitted please.

E.E.R-3

S.E.(B&R), M.C.


Subject: - Allocation/delegation of Financial Power upto the limit of Rs.15.00 lacs to Apni Mandi & Day Market Committee.

The agenda for Allocation/delegation of Financial Power upto the limit of

Rs.15.00 lacs to Apni Mandi & Day Market Committee was earlier placed before the General

House of M.C., Chandigarh in its meeting held on 22.7.2015 for consideration and approval.

But the same was deferred.

Now it has been decided in the Apni Mandi & Day Market Committee meeting

held on 21.10.2015 that agenda for the same may be again put up and placed before the

next meeting of Finance & Contract Committee.

The financial power is urgently required for making the following arrangements

in Day Market Sites:-

i) Display of Digital Rate Board at each day market site, which will be installed at

the end of each row/level of each day market and also installed on early

morning on the day of holding of Day Market Site.

ii) Providing kiosk/tent for Helpline/complaint centre.

iii) Purchase of plastic table and umbrella for day market sites to facilitate the

vendor.

The agenda is placed before the Finance & Contract Committee meeting for

consideration and approval.

Sd/-HEERA NEGI Chairperson Apni Mandi & Day Market Committee



Subject: - Framing a policy regarding display of Stalls/Auto fair/Reality show at Sector 17, Plaza.

It is submitted that Sh. D.K. Mittal, HT Media Ltd., SCO 6, 2nd Floor Sector 17-

E, Chandigarh requested to grant him permission for auto expo/fair at Sector 17 Plaza from

18.12.2015 to 20.12.2015 with time from 9.00 A.M. to 9.00 P.M.

255thIn this regard, it is intimated that the F&CC in its meeting held on

16.10.2015 passed the following decision for permission to display of stalls in the city except

Sector 17, Chandigarh.

“The Committee considered & approved the rates for display of stalls in

the city as under:-

Sr. No.

Slab Area Rate Per Sq.Ft. Per day

1. First slab 15‟x15‟=225 sft @Rs.40/- per sft. i.e. Rs.9000/-

2. Second slab Upto 225‟sq.ft.

After 225‟ sq. ft. upto 450‟ s.ft.

@Rs.40/- per sft. i.e. Rs.9000/-

@Rs.30/- per sft. i.e. Rs.6750/-

3. Third slab Above 450 sft. @Rs.15/- per sft.

It was also decided by the Committee that the policy to give the

permission for stalls/Canopy be same for the entire city throughout the year except

Sector 17, Chandigarh.”

It is submitted that as per the above said decision, the policy was made to give

the permission for whole city except Sector 17, Chandigarh therefore, the request of the

applicant does not covered under the decision of F&CC.

The Agenda is placed before the F&CC to consider the matter and make the

policy for Sector 17 in the light of uplifting the Sector 17, Chandigarh as there is no policy for

the same to give such permission in Sector 17, Chandigarh. It is also submitted that some

organizations/government departments request to give them permission in Plaza area for

social cause/religious/traffic awareness/public awareness programmes for short period.

The following points are required to be decided by the F&CC:-

1. Make the policy i.e. (area/activity/to whom the permission granted).

2. To fix the rates.

Submitted for consideration of the F&CC please.

Sd/-Joint Commissioner-II, Municipal Corporation, Chandigarh.


Subject: To make a policy for sale and purchase of old Scooters/two wheelers

bazaar running in parking area of Sector 41-D, Chandigarh.

It is submitted that as per the office record and the report of area SDE (Roads),

there are 22 number of sites with the size of 15 Rft X 30 Rft are available for the business of

sale and purchase of second hand scooters (two wheelers) in the parking area of Sector 41-

D, Chandigarh. Presently there are 21 sites where the business of sale and purchase of Old

Scooters/two Wheelers in the parking area of Sector 41-D, Chandigarh are running. Thus,

one site is vacant for the said purpose.

It is further submitted that earlier, the business of sale and purchase of old

Scooter/ two wheelers were running in the different Sectors of the city. Without any policy the

same have been shifted to the parking area of Sector 41-D, Chandigarh. It is also submitted

that as per the office records there are two sites in Sector 22-D, Chandigarh out of which one

dealer taking the permission from this office regularly but the second dealer has not taking

the permission from last more than two years. But, they are regularly pressing hard the office

to shift them from Sector 22 to Sector 41-D, Chandigarh along with other dealers for running

the business of sale and purchase of Old Scooter/Two Wheeler vehicles. But presently only

one site is vacant in sector 41-D, Chandigarh.

In view of above, the matter is placed before the F&CC for:-

1. Fixing the reserved price:-

Presently this office charging the fees of Rs. 450/- + S.Tax for the size of 15‟x30‟ against every Sunday from each dealer.

Weekly fees Rs. 450x1week = Rs. 450/-Monthly fees Rs. 450 x 4 week = Rs. 1800/-Yearly fees Rs. 450 x 52 weeks = Rs. 23400/-

Therefore, it is proposed that the reserved price for the auction of scooter

bazaar site may be fixed for Rs.30000/- P.A. as presently fee charging for the permission of

scooter bazaar site of size 15‟x30‟ was fixed on 21-02-2009 by the F&CC in its 183rd

(adjourned) meeting.

2. Approval of Terms and Conditions:-

The terms and conditions to allot and regulate the old scooter bazaar is proposed as

Annexure A&B.

The agenda is placed before the F&CC for consideration and decision please.

Sd/-Joint Commissioner-II, Municipal Corporation, Chandigarh.


Subject: Estimate for providing and laying of HDPE pipe line for supplying T.T. water for irrigation to 7 Nos. parks in newly built housing board houses and 8 Nos. left out parks in sector38 and sector38(West) and other contingent works Chandigarh.

The estimate has been prepared for providing and laying of HDPE pipe line

for supplying T.T. water for irrigation to 07 Nos. parks in newly built housing board houses

and 08Nos. left out parks in sector 38 and sector 38(West) and other contingent works

Chandigarh. Area Councillor has also requested to laying the irrigation network in these

parks.

It has been proposed to connect the already existing irrigation network of

green belts & small parks with newly proposed network of T.T. water network. Necessary

provision of 110mm & 160mm dia HDPE pipe lines including HDPE specials, sluice valves,

air valve, irrigation hydrants, etc has been taken in the estimate. The provision for making

connection has also been taken in the estimate.

As such an estimate amounting to Rs.25.98 Lacs duly allowed by the

competent authority is placed before the Finance & Contracts Committee for its

consideration and approval. The expenditure shall be chargeable to the Head:- 4402 Minor

irrigation

Budget details:-

Sr. No.

Major Head/Head of Account 4402 Minor irrigation

i) Budget Demanded/ Allocation as per revised budget approval

Rs.170.00Lacs

ii) Total amount of estimates approved during 01-4-2015 to till date under this Head of Account.

3.71 + 2.14 = Rs.5.85 Lacs

iii) Expdt. incurred during current financial year date

Rs.114.00Lacs

iv) Amount of this estimate Rs.25.98Lacs

S.E. M.C.P.H. E.E.M.C.P.H.-3

http:Rs.25.98


Subject: - Rough cost estimate for Improvement of Junction of Bhushan Factory in Indl. Area Phase-I, Chandigarh.

Rs.31.16 lacs The Chief Architect, Deptt. Of Urban Planning has supplied the architectural

drawing vide Drawing No.488 Job No.3 for improvement of junction of Bhushan Factory in

Indl. Area Phase-I, Chandigarh. The site was inspected by the E.E. as well as SDE

concerned and it has been found that the site is feasible for execution of work.

Accordingly a rough cost estimate amounting to Rs.31.16 lacs has been

prepared for arranging administrative approval and allotment of funds. The scope of the

work entered in the estimate has not been included in any earlier approved estimate. The

estimate includes the following scope of works.

1. Earth work in excavation by mechanical. 2. Carriage of earth by mechanical. 3. Preparation of Sub Grade. 4. Const of compacted granular sub base. 5. P/L spreading and compaction the stone agg. Of 63-45mm 6. P/L 75mm thick spreading and compacting the stone agg. 53-22.4mm. 7. P/A tack coat. 8. P/L 40mm and 50mm thick. 9. P/F PCC kerbs and channels. 10.P/L 60mm thick interlocking paver blocks.

The expenditure on this work shall be charged under Head “4217 (P)

“Improvement of Roads and Parking and infrastructure facilities”. The budget allocation cost

of already approved estimate and expenditure incurred under this head is as under:

1. Budget allocation for the year 2015-16 Rs.1100.00 lacs 2. Total amount of estimate sanctioned after 1.04.15 Rs.619.90 lacs 3. The expenditure incurred during current Rs. 994.33 lacs

Financial year

The Agenda is placed before the Finance & Contract Committee of M.C for its


S.E. (B&R) M.C E.E.R-II, M.C

http:Rs.619.90http:Rs.1100.00http:Rs.31.16http:Rs.31.16

i: Budget allocation for the year 201516: Rs60000 lacs: ii: Funds allotted: Rs6000 lacs: ii_2: Expenditure upto current financial year: Rs5700 lacs: iii: Amount of this estimate: Rs1964 lacs: i_2: Budget Allocation for the year 201516: Rs80000 lacs: ii_3: Total amount of estimates sanctioned after 01042015: Rs 164084 lacs: iii_2: Expenditure incurred during current financial year: Rs 56894 lacs: Sr No: Detail of arrangement: 1: Rs850 lacs: 2: Rs750 lacs: 3: Rs190 lacs: 4: Rs150 lacs: For Three Days: 5: Rs130 lacs: 6: Rs080 lacs: 7: Rs530 lacs: 8: Rs115 lacs: 9: Rs390 lacs: 10: Rs030 lacs: 11: Rs170 lacs: 12: Rs150 lacs_2: For arrangement of 150 kites: Rs050 lac: 19: Rs060 lacs: 20: Rs040 lacs: 22: Rs 230 lacs: 23: Rs030 lacs_2: CCTV Cameras: 25: Rs045 lacs: Unforeseen Items: 26Row1: PP of grass: Rs483379: PP of decorative plants: Rs500000: PP of climbers: Rs32500: PF of trees: Rs100000: PP of shrubs: Rs1275000: PF of ground covers: Rs100000_2: PF of plants: Rs40000: PF of Rose Creeper Bower: Rs242790: PF of Giraffe: Rs90000: PF of Elephant: Rs90000_2: PF of Dinosaur: Rs90000_3: PF of Notice Board: Rs14732: PF of MAPS II: Rs90000_4: PF of Big MAPS: Rs270000: PF of CIBenches: Rs365320: PF of Dustbins: Rs237000: Rs96000: Supply of thermoplastic pipeRow1: Rs4116721: Add 3 office contingency: Rs123502: Rs4240223: TotalRow1: Say Rs4240 lacs: i_3: Budget allocation for the year 201516_2: Rs60000 lacs_2: ii_4: Funds allotted_2: Rs6000 lacs_2: ii_5: Expenditure upto current financial year_2: Rs5700 lacs_2: iii_3: Amount of this estimate_2: Rs4240 lacs: Sr No_2: Major HeadHead of Account: 4402 Minor irrigation: i_4: Budget Demanded Allocation as per revised budget approval: Rs17000Lacs: ii_6: Total amount of estimates approved during 01 42015 to till date under this Head of Account: 371 214 Rs585 Lacs: iii_4: Expdt incurred during current financial year date: Rs11400Lacs: iv: Amount of this estimate: Rs1896Lacs: i_5: Budget Allocation for the year 201516_2: Rs 30 00 Lacs: ii_7: Total amount of estimates sanctioned after 01042015_2: Rs 1405 Lacs: iii_5: Expenditure incurred during current financial year_2: Rs 2400 Lacs: i_6: Budget Allocation for the year 201516_3: Rs20000 lacs: ii_8: Total amount of estimates sanctioned after 01042015_3: Rs 14665 lacs: iii_6: Expenditure incurred during current financial year_3: Rs 12223 lacs: Major HeadHead of Account_2: 4217 Plan STP: Total Budget Allocation during 201516: Rs 35000 Lacs: Up to date expenditure during: Rs 25148 Lacs: Amount of present Estimate: Rs 2938 Lacs: Sr No_3: Slab: Area: Rate Per SqFt Per day: 1_2: First slab: 15x15225 sft: Rs40per sft ie Rs9000: 2_2: Second slab: Upto 225sqft After 225 sq ft upto 450 sft: Rs40per sft ie Rs9000 Rs30per sft ie Rs6750: 3_2: Third slab: Above 450 sft: Rs15per sft: Sr No_4: Major HeadHead of Account_3: 4402 Minor irrigation_2: i_7: Budget Demanded Allocation as per revised budget approval_2: Rs17000Lacs_2: ii_9: 371 214 Rs585 Lacs: iii_7: Expdt incurred during current financial year date_2: Rs11400Lacs_2: iv_2: Amount of this estimate_2: Rs2598Lacs:

Documents

Agenda for 257th meeting of Finance and Contract Committee ... · multiplay equipment, PCC Benches, Huts in various parks of Sector 31 & 47, Chandigarh under “Landscaping” was