Agenda

Welcome & Introductions

Coach Hartzell • Coaching Staff

• Philosophy & Instruction

• Expectations

• Fall Season & Schedule

• Overview of Spring Season

• Equipment & Uniform Requirements

Club Structure

Organization

Priorities & Policies

Safety

Spirit Wear

Travel

Volunteers

Communication

Financials

Q & A

Kyle Hartzell

Varsity Head Coach

Plano West Lacrosse Club

Coaching Staff

• Varsity • Kyle Hartzell

• Terry Kimener

• Keith Lindgren

• Junior Varsity • Adam Schneider

• Blake Studstill

• Terry Kimener

• Tim Bott

Coaching Philosophy

• Students First Players Second If you don’t perform in the classroom you cant perform on the field

Attendance is Expected! 24 hour notice before any scheduled practice/meeting. Must be a valid excuse.

(doctors note, emergencies)

Practices Show up 10-15 minutes before ready to go. Want to get better!

Together Only way to be successful is working together as a team inside and outside of

practice.

• Hard work & Dedication Show up everyday ready to go to work. Out work your opponent and

the guy next to you. HARD WORK PAYS OFF!!

Fall Season

• Goals • Player Development

• Increasing Lacrosse IQ

• Team Building

• Preparing Physically for Spring (Strength & Conditioning)

• Results • Continual Development of new and existing veteran

players

• Getting Better

• Spring Rosters to be determined (week of September 14th)

Fall Schedule

• Practices:

Mondays – 5:30-7pm at Renner

Wednesdays – 7:15-8:45 at Jack Carter Park

Thursdays – 7:15-8:45 at Jack Carter Park

Saturdays – 11:15-12:30 at Renner

• Workouts:

Saturdays – 10:00 – 11am at SAC

• Scrimmages: Varsity and JV

October 8 vs. Flower Mound

October 23 vs. Frisco

November 9 vs. Hillcrest

Fall Dates

• Sept 15th - 1st Practice

• October 11 & 12 – Maitland Tournament

• Week of October 13th - Homecoming Parade

• October 17th - PWSH Homecoming weekend

• November 2nd - Daylight Savings Ends – Fall practice

schedule changes

• November 15-16 – Cowboy Cup Tournament

• November 21 & 22 - Lone Star Shootout Tournament

• Fall Break - November 24-28

• Nov. 30th - Alumni Game

• Dec 16th- 19th Exam Week

Spring Season

• Varsity Games and Goals • District and Non-District Games –Compete and Win

• Improve from Last year

• Junior Varsity Games and Goals • Game Experience, Teach the young players the game, Develop

lacrosse IQ, • Compete and win • Improve from last year

• Schedule • Varsity: 16 -18 Game Schedule

• JV: 14-16 Games

• See Website Calendar for updates

Spring Dates

• Jan 7th - First day of Practice

• Jan 24th - Official First Day of THSLL

• Feb 13th Begin District Games

• March 7th-10th Spring Break Trip to

Austin OFF March 11th-15th

• March 9-13 PISD Spring Break

• April 10th Plano vs. Plano West

• April 14th Final THSLL Day of Season

• District Games

• A Bracket: St Marks, HP, Jesuit and ESD

• B Bracket: Coppell, Allen, Plano, Southlake, Flowermound and Keller

• Non-District Games

• HP DII, Hillcrest, Woodlands,

• EHS

• Other Games

• 3 Spring Break trip

Equipment Requirements

• Game • Team Helmet: CPX-R preferred, Pro7 - Matte Grey and Royal blue chin

• Gloves - Plano West Colors - Royal Blue and White, Royal Blue and Black

• Pads: Shoulder, Elbow and a Cup! No Cup, No Play!

• Mouth Guards (and 3 spares), No mouth guard, No Play!

• Uniform, Shooting Shirt -Black

• Socks and Cleats – white

• Practice • Plano West Issued Reversible Practice Jersey - Number must match game

uniform, no exceptions!

• Black Shorts

• Shooting Shirt

• Sticks • 2010 compliant – Varsity requires 2, JV highly recommend 2

Game Day Attire

At School: Wear Khaki pants and Plano West Lacrosse Polo

At the Game: Dress appropriate for the Weather

Parents & Fans: Support the team with Spirit Wear Items

Club

Administration

PWLC Board Members

President

Vice President

Treasurer

Secretary

HS Director

HS Coordinator

Brad Barnett

Patti Gunnels

Shannon Scherr

Sam Clement

Kim Brown

Andrew Warrick

Board Priorities

Fields – short-term access and long-range planning

Player Safety

Coaches – recruiting, training, placement and retention

Improved, Consistent and Timely Communication at all levels:

• Board

• Club

• Program

• Team

Player & Coach Technical Development

Growth & Recruitment to “Grow the Game”

Fundraising

P&P Overview

Grievance and Disciplinary Policy

Code of Conduct Policies

Substance Abuse Policy

Hazing Policy

Concussion Policy

Consent to Treat Form

Safety

&

Concussions

AED’s • All HS Coaches Are Trained CPR & AED

• Every Youth Team has an AED

• Training is open to any Parent

Concussion ImPACT Test • Program is committed to providing Pre Concussion

Screening

• Every player over 12 years old must be screened

• Tested every 2 years from date of baseline screening

• Testing today – remaining appointments can be made directly with provider

Safety, AED &

Concussion Testing

Spirit Wear

&

Uniforms

Jersey Rental Policy

At the end of the season, game jerseys and reversible practice jersey must be turned in

Must be in good shape and washed prior to turning them in

Game jersey replacement cost - $85 each

Practice jersey replacement cost - $25

Please remember to wash jerseys regularly.

Spirit Wear

New Spirit Wear items for players, parents and fans being developed now – will launch on website soon!

Yard Signs & Car Decals – order via website

Travel Info

Travel Info

• Travel Expenses are in addition to registration fees

• Travel expenses can include:

• Transportation – bus, plane, van rentals

• Hotel Accommodations

• Meals

• Incidentals

• “Local” trip planned for Spring Break (Austin area)

• Will try to limit travel to 1-2 trips that do not require air travel.

Volunteers

Game Day Jobs

Game Day Jobs: • Site Admin on Parent’s side • Field Setup and Cleanup • Book Keeper at Table • Penalty Clock at Table • Score Board in Booth • Money Taker at Gate • Selling Concessions • Stat Takers • Announcer

How are these roles filled: • Game Day Coordinator will send out email in early February with links to

Sign-Up Genius. This website allows you to see roles for each position, dates and times for each position listed, and if the position is filled or open.

Other Opportunities to Help:

Committees

• Tournament Support

• Maitland

• Special Events

• Banquet

• Senior Recognition/Senior Night

• Spirit & Team Building

• Homecoming Parade

• Off campus Lunch

• Community Service

• Spirit Wear

Other Opportunities to Help:

Committees

• Fundraising

• Corporate Sponsorships

• Black & Blue Bash

• Raffle

• Recruitment/Retention

• Growing the sport at youth and high school levels

• Communication

• Website

• Social Media

• Public Relations/Marketing

Communication

Communication

Weather Happens • Changes or cancellations are out of our control • Website or Hotline NOT used for last minute notices

Texts • Used for reminders and last minute changes • One Way Texts!

• Website • Used for larger information updates, forms, team store

What if I am not getting texts or emails • Contact the Team Admin for help

Website

• On-Line Registration

• Info on Coaches, Board, Committees & Players

• Team administration

• Upcoming Events (w/ links to Maps)

• Calendars

• File downloads – Secure

• P&P’s / Waivers

• Fundraising Flyers / Forms

• Corporate Sponsor Recognition

Financials

2014-15 Budget guidelines

2013-14 Actual Income/Expenditures used as starting point

Revenue = $250,891

Expense = $239,250

Net Operating Income = $11,641

Budget Committee “Sharpened pencils” to scrub costs

Adjustments made for known/expected changes:

Registration numbers by age group

Coaching salaries, Tourney fees, Travel, etc.

Objective is to NOT over-recover

Budget is built as a break-even revenue to expenses while maintaining

some revenue to reinvest in club

How Registration Fees are used?

Coaching Staff

Coaches 450+ hours, practice plans, film study and game plan

Team Supplies and Fields

Lights, Balls, City & PISD Fees

Tournaments Entry Fees

Game Day

Trainer, Officials, Concessions, THSLL, Video

Over Head

Website, Insurance, Admin Supplies, Tax Preparation

Banquet

Awards, Video, Supplies

2014-15 Budget Allocation by Category

Income $270,470

Expenses $272,551

Historical Fundraising

Black & Blue Bash Auction and Social • Families and teams support event by:

• Providing silent auction items

• Food and beverage donations

• Selling tickets to family and friends

• Attending event

Raffle Fundraiser • New in 2013-14

Corporate Sponsorships

New for 2014-15 – Fundraising Director

Q & A

Frequently Asked Questions

Q) OCPE – Off Campus PE? SPRING semester only

A) Contact High School Director

Q) In an area headed up by a committee?

A) Contact Committee Chair

Q) playing time for my son,

A) Have your son talk to his coach.

Q) How do I volunteer A) Contact HS Director or HS Coordinator

Q) Understanding a game day position role? A) Contact Game Day Coordinator.

Q) General questions? A) Contact High School Director.

Q) Where I find contact information? A) Check the website for email and phone.