AGENDA August 13 2015 with recommendations · June, July, Sept, Oct Lemeul Holifield 750.00 LaVergne Middle School Funds - Various teams ... $217,854 and was included in our technology

AGENDA WITH RECOMMENDATIONS FROM THE DIRECTOR OF SCHOOLS

RUTHERFORD COUNTY SCHOOL SYSTEM

2240 Southpark Drive Murfreesboro, TN 37128

August 13, 2015

5:00 P.M.

1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. MOMENT OF SILENCE 4. APPROVAL OF AGENDA

Recommend Approval --- motion to approve the agenda as presented.

5. APPROVAL OF CONSENT AGENDA (TAB 1)

A. Minutes: July 21, 2015 July 30, 2015 B. Community Use of Facilities C. Routine Bids: Bid #3143 – Electric Basketball Goal Winches Bid #3146 – 90 Passenger School Bus (Oakland High) Bid #3147 – Compressor Replacement (LaVergne Middle) D. Purchase Requests: The Maintenance Department would like to purchase from statewide contract #209 a Ford F-150 Truck from Golden Circle Auto Group at a cost of $22,812.78 to be funded from the Maintenance Department.

Agenda, August 13, 2015 Board Meeting 2

The Maintenance Department would like to purchase from statewide contract #209 two Ford F-250 trucks with service beds from Golden Circle Ford at a cost of $29,962.74 each for a total cost of $59,925.48 to be funded from the Maintenance Department.

E. Contract with Dietician for Coordinated School Health The Coordinated School Health program requires the services of a certified Dietician as part of the grant proposal. The Dietician will be paid through CSH grant funds. F. Cafeteria Petty Cash Fund List G. Contracts with STARS (Students Taking a Right Stand):

Contract for Student Assistance Counselors assigned to LaVergne High School, Oakland High School, Oakland Middle School, and Riverdale High School funded through United Way and Tennessee Prevention Network

Contract for Student Assistance Services funded through Rutherford County Schools ATLAS (Academic Time Leads to Achieving Students) Program

H. Transportation – Bus #54 Seat Upgrade I. Out of County Transfer Students J. School Salary Supplements and Contract Payments:

Name Amount School Funded By Description

Curt Bell

1,100.00 Blackman High

School Funds - Boys Basketball

Assistant Boys Basketball Coach

Barry Wortman



Weight Supervisor - off season workouts + Gym Supervisor - March, April, May,

June, July, Sept, Oct

Lemeul Holifield

750.00

LaVergne Middle

School Funds - Various teams

Sports complex lawn service - May - July

John Burks

1,000.00 Oakland High

Oakland Endzone Club

Assistant Football Coach

Brad Cowan


Schools Funds - Athletics Athletic Director

Brad Cowan



Assistant Head Coach / Field Maintenance


Kevin Creasy


Oakland Endzone Club Summer Coordinator

Joseph Dillon




Taylor Goins



Director of Football Operations

Josh Harris

500.00 Oakland High


Assistant Camp Director

Mack Hawks

500.00 Oakland High Baseball Boosters

Assistant Baseball Coach

Stephen Jackson



Assistant Football Coach / Summer

weights

Bryan Linnell

400.00 Oakland High Baseball Boosters

Assistant Baseball Coach

Bryan Linnell



Summer Camp Director

Michael Mathews




Brandon Thomas




John Arnold

1,000.00 Oakland Middle

School Funds - Admin

$100 / month for 10 months - Bus duty

Brad Decker




Web Hutchings




Ken Nolan




Brent Whitlock




Lucas Holman

NTE 2,000.00 Riverdale Various Clubs Bus Driver

Kevin Woodson

NTE 1,500.00 Riverdale Various Clubs Bus Driver

Debra Burton

NTE 5,000.00

Stewarts Creek High

School Funds - Band

Band Camp / WGI Winds Instruction and

Drill

Michael Chester

NTE 5,000.00

Stewarts Creek High

School Funds - Band

Band Camp / WGI Winds Instruction

David England

NTE 5,000.00

Stewarts Creek High

School Funds - Band

Compose Percussion score - Fall 2015

Production


Jazmin Jordan

NTE 2,000.00

Stewarts Creek High

School Funds - Band Band Camp Instruction

Andrew Lynn

NTE 2,000.00

Stewarts Creek High

School Funds - Band Band Camp Instruction

Kristen Gregory


School Funds - Drama

Choreography for the musical

Grace Veale

NTE 2,500.00 Blackman High Band Boosters Color Guard Instructor

Elizabeth Weeks


James McKnight

NTE 7,500.00 Central Magnet

Various Clubs, Sports, and School

Funds Bus Driver

Aubrey Grensing


School Funds Swimming + Swim

Boosters Girls Swim Coach

Emily Leonard


School Funds - Dance Team Choreographer

Randy Sifuentes

NTE 12,500.00 Oakland High Band Boosters Percussion Instructor

Stephanie Curfman

1,400.00 Riverdale

Cross Country Boosters

coaching practices, meets, etc.

Emily Anderson

1,000.00 Siegel High

School Funds - Girls Soccer Assistant / JV Coach

David Conley


School Funds - Football


Donna Groff


School Funds - Chorus + Choral

Boosters Piano Accompanist Kasey McCormick-Melberg

6,000.00 Siegel High Choral Boosters Voice Lessons

Edie Pope

10,000.00 Siegel High Choral Boosters Voice Lessons

Donna Shearron

2,500.00 / month Siegel High Choral Boosters Voice Lessons

Randy Sifuentes

NTE 1,000.00 Siegel High Band Boosters

Band Staff - Percussion

Elizabeth Buller

NTE 17,000.00

Stewarts Creek High

School Funds - Band Color Guard Coach

Jamie Haffner

NTE 17,000.00

Stewarts Creek High

School Funds - Band Percussion Coach

Emily Womack

1,800.00

Stewarts Creek High

School Funds - Dance Team Choreographer


Jeff Shipley

1,000.00

Stewarts Creek Middle



James Bass ** Hourly Siegel High

Clubs, Athletics + Outside Groups

Additional Custodial work during the

2015/2016 school year

Sadie Bass ** Hourly Siegel High




* approved previously for an amount $500 or greater ** not less than regular rate – or overtime rate if over 40 hours during the week *** anticipate amounts over $500 this school year **** amend prior approval

Recommend Approval --- motion to approve the consent agenda items as presented. 6. VISITORS 7. RECOGNITION Amy Gullion, Smyrna Elementary School teacher, Governor Haslam’s State Standards Recommendation Committee Member 8. FACILITIES (TAB 2) A. John Colemon Elementary School Bid #3140

Rutherford County Schools Engineering and Construction Department received bids from RG Anderson Company, Robert S. Biscan & Company, and Sain Construction Company for the construction of the new John Colemon Elementary School. RG Anderson was the apparent lowest and best bidder, coming in at $17,239,000.00 plus Add Alternate #2B Gymnasium LED Lighting $9,000.00, Add Alternate #2C Exterior LED Lighting $8,700.00, and Deduct Alternate #3 Resinous Flooring -$10,000.00 for a total of $17,246,700.00. The Rutherford County Board of Education is currently waiting on approval of the final building and grading plan by the Army Corp of Engineers to begin construction.

Recommend Approval --- motion to approve RG Anderson Company as lowest

and best bidder for construction of John Colemon Elementary School at a cost of $17,246,700.00 contingent upon approval of construction by the Army Corp of Engineers as presented.


B. Roy Waldron Elementary School Addition Bid #3141 Bids were received in the Rutherford County Schools Board Room August

13, 2015 at 2:00 P.M. for the Roy Waldron Elementary School Addition. Of the six bidders that participated Baron Construction, LLC submitted the apparent low bid coming in with a base bid at $4,009,200.00. Engineering has chosen Add Alternate #1 Renovation of Restrooms $51,800.00 to add to the base bid making the total of the bid $4,061,000.00. These are the restrooms located in the gym area where the stage addition is proposed. This figure is within budget and the project has been funded by the full Rutherford County Commission.

Recommend Approval --- motion to approve Baron Construction, LLC for the lowest and best bid in the amount of $4,061,000.00 for the Roy Waldron Elementary School Addition including Add Alternate #1 Renovation of Restrooms as presented.

9. FINANCIAL MATTERS (TAB 3) A. School Activity Funds – Accounts Payable and Receivable

Each year the School Board must approve the accounts payable and receivable for each of the school activity funds that had outstanding accounts payable, $3,539.14, or accounts receivable, $8,036.90, at the end of the fiscal year. These are all routine school business transactions that relate to the 2014-2015 school year. They could not be closed out by June 30, 2015 because additional documentation was needed before a bill was paid or the school was waiting on a payment.

Recommend Approval --- motion to approve the 2014-2015 the accounts payable in the amount of $3,539.14 and accounts receivable in the amount of $8,036.90 for various school activity funds as presented.

B. Approval of READ180/System 44 Intervention Solutions for Smyrna High School, Smyrna Middle School, and LaVergne Middle School

The Curriculum and Instruction Department is seeking the approval of purchasing Scholastic’s reading intervention program READ180/System 44 for use in the Tier III classes at Smyrna High School, Smyrna Middle School, and LaVergne Middle School. Read180/System 44 is a research-based reading program that is designed, not only to serve below proficient students, but also one that is designed to stretch these same students in order to accelerate them in the areas of reading, writing and critical thinking. The designed proposal will provide teacher and student instructional materials, licenses for the blended online learning component, provide teachers with product training, and provide in-classroom-coaching by an implementation


specialist to assure success in delivering the instruction to provide maximum gains for these students.

Recommend Approval --- motion to approve the purchase of READ180/System

44 products and training for Smyrna High School, Smyrna Middle School, and LaVergne Middle School. The total cost is $162,982.36.

C. Technology Department Purchase

The Technology Department is seeking approval to move from purchasing individual licenses for Microsoft operating systems and Microsoft office to purchasing Microsoft volume licensing through Microsoft's Enrollment for Education Solutions. The pricing is based off a full-time faculty/staff equivalency and will ensure all Rutherford County Schools’ computers, faculty and students, will have the latest updates and software. The price is $217,854 and was included in our technology budget for 2015-2016.

Recommend Approval --- motion to move from purchasing individual licenses for Microsoft operating systems and Microsoft office to purchasing Microsoft volume licensing through Microsoft's Enrollment for Education Solutions.

10. TEXTBOOK ADOPTION COMMITTEES (TAB 4)

The Instruction Department recommends the following amendments to local math textbook adoption committees, TCA-49-6-2207 (c) (1-4); (d)(1-2);(e); (f) All members appointed on each committee has completed a record of names and qualification form. As required by state policy this form remains in the Office of the Local Director of Schools for the 6 years of Adoption. It is documentation that the Board approves the textbook selecting committee and that all are qualified to serve. Recommend Approval --- motion to approve the list of amended members of the record of names and qualifications of members of local textbook selecting committees K-5, 6-8 and 9-12 as presented.

11. REVISED POLICIES (TAB 5) Policy 5.801 (Director of Schools Recruitment and Selection) Purpose of revision: State law requires a majority vote of all members of the board. Policy 4.700 (Testing Programs) Purpose of Revision: A new state law allows districts to opt out of including TCAP scores in final grades if the district does not receive the scores at least five instructional days before the end of the school year.


Policy 6.4001 (Student Surveys, Analyses and Evaluations) Purpose of Revision: A new state law requires districts to adopt a policy prohibiting the collection of student biometric data involving the analysis of facial expressions, EEG brain wave patterns, skin conductance, galvanic skin response, heart-rate variability, pulse, blood volume, posture and eye tracking without parental consent. Policy 5.117 (Procedure for Granting Tenure) Purpose of Revision: A new state law requires teachers be given notice of non-renewal within five business days following the last instructional day rather than by June 15. Policy 5.201 (Separation Practices for Non-Tenured Teachers) Purpose of Revision: A new state law requires teachers be given notice of non-renewal within five business days following the last instructional day rather than by June 15. Policy 6.205 (Student Assignment) Purpose of Revision: A new state law requires a principal to separate an alleged victim of child sexual abuse from an alleged perpetrator if the abuse allegedly occurred while the child was under the supervision and care of the school. Additionally, the parent/guardian may request the child be moved to a different school. Policy 6.405 (Medicines) Purpose of Revision: A new state law allows students with pancreatic insufficiency or cystic fibrosis to self-manage their medication. Policy 2.800 (Expenditure of Funds) Purpose of Revision: Federal guidelines for the use of federal funds require the District to adopt a policy for implementing federal grant expenditure procedures. Policy 2.805 (Purchasing) Purpose of Revision: Federal guidelines for the use of federal funds require districts to maintain conflict of interest standards governing the actions of its employees engaged in the selection, award and administration of contracts. Policy 6.200 (Attendance) Purpose of Revision: To allow an exception for absences for college visits and exam exemptions for determining eligibility for perfect attendance.


Policy 6.201 (Compulsory Attendance Ages) Purpose of Revision: State law requires students entering kindergarten to be no less than five years of age on or before August 15. Policy 6.503 (Homeless Students) Purpose of Revision: State law requires students entering kindergarten to be no less than five years of age on or before August 15. Policy 5.304 (Long-Term Leaves of Absence) Purpose of Revision: To delete maternity leave and adoption leave as categories for extended leave of absence subject to a maximum of two consecutive years. Policy 4.401 (Textbooks) Purpose of Revision: To include specific requirements for members of the District’s textbook adoption committee. Policy 4.605 (Graduation Requirements) Purpose of Revision: A new state law requires districts to use the state board of education’s minimum requirements for graduation for students in grades 11 or 12 who are enrolling or transferring and are in the care of the Department of Children’s Services. Policy 4.100 (Instructional Goals) Purpose of Revision: To add the development of good citizenship to the list of instructional goals. Recommend Approval --- motion to waive the second reading-second meeting limitation to allow the Board to take immediate action on the policies presented. Recommend Approval --- motion to approve policies 5.801, 4.700, 6.4001, 5.117, 5.201, 6.205, 6.405, 2.800, 2.805, 6.200, 6.201, 6.503, 5.304, 4.401, 4.605 and 4.100 as recommended by the Policy Committee.

12. DISCUSSION ON NON-FACULTY VOLUNTEER COACHES AND

ADMINISTRATIVE PROCEDURE (TAB 6)


13. NON-FACULTY VOLUNTEER COACHES According to Tennessee Secondary School Athletic Association (TSSAA) guidelines, Board of Education approval is required to allow non-faculty volunteer coaches to participate in the school athletic programs. The following non-faculty volunteer coaches are for the 2015-2016 school year: Name School Sport

Anderson, Emily Siegel High Soccer/Girls Anderson, Jeramey Oakland High Football

Bannister, Mike Stewarts Creek High Football Bogle, Eric Central Magnet High Basketball/Boys Booher, Jonathan Oakland High Basketball Bullen, Elizabeth Stewart Creek High Band Burns, John Riverdale High Softball Cokeroft, Bruce (Trey) LaVergne High Band Conley, David Siegel High Football Curfman, Stephanie Riverdale High Cross Country Doxey, Seth Oakland High Baseball Duross, Douglas Central Magnet Soccer Edwards, Dale Oakland High Softball Edwards, Rodney Central Magnet Softball Graham, Allison LaVergne High Band Gregory, Holly Blackman High Choreographer Grensing, Aubrey Oakland High Swimming Groff, Donna Siegel High Choir Hafner, Jamie Stewart Creek High Band Hoehn, Brett Riverdale High Swimming Holcomb, Kelly Riverdale High Football Jackson, William Rock Springs Middle Softball Jarrett, Michael Rockvale Middle Football Kiss, Jordan Blackman High Football Leach, Darcy Central Magnet Middle Cross Country Leonard, Emily Oakland High Dance MacInnes, John H. Jr. Rock Springs Middle Soccer/Boys McCormick, Kasey Siegel High Choir Moore, Nelson LaVergne High Band Morrison, Jason Rockvale Middle Soccer/Girls Peyton, Jessica Riverdale High Cheerleading Pope, Edie Stewart Creek High/Siegel High Choir Shearon, Donna Siegel High Choir Shipley, Jeff Stewart Creek Middle Football/Softball Sifuentes, Randy Lee Siegel High/Oakland High Band Smith, Collier (Sarah) Central Magnet Middle Tennis

Steiner, Rachel Riverdale High Band Taylor, Robert Stewart Creek High Basketball/Boys

Thacker, Rudolph Central Magnet High/Middle Archery


Throneberry, Matt Oakland High Football Tipps, Tim Central Magnet High Tennis Turrentine, Christopher Smyrna Middle Football Veale, Grace Blackman High Band

VerBruggen, Jeffrey Siegel Middle Football Weeks, Elizabeth Blackman High Band Womack, Emily Stewart Creek High Dance Woodson, Brooke Riverdale Dance Zimmerer (Barber), Jen Stewart Creek Middle Band

Meadows, Deon Smyrna Middle Football Smith, John Smyrna Middle Football Recommend Approval --- motion to approve the non-faculty volunteer coaches as presented.

14. INSURANCE UPDATE

15. HOUSE EDUCATION COMMITTEES’ SUMMER REVIEW (TAB 7)

(Board Work Session)

16. GENERAL DISCUSSION BY BOARD MEMBERS 17. ADJOURNMENT

RUTHERFORD COUNTY SCHOOL SYSTEM Board of Education Meeting

2240 Southpark Drive Murfreesboro, TN 37128

Minutes of July 21, 2015

Board Members Present Wayne R. Blair, Chairman Terry Hodge, Vice Chairman Jim Estes Aaron B. Holladay Jeff Jordan Lisa Moore Coy Young Marvin D. Odom, Director of Schools

1. CALL TO ORDER

The Board Chairman called the meeting to order at 5:00 P.M. Kyle Prince, a teacher at Central Magnet, led the Pledge of Allegiance.

2. MOMENT OF SILENCE

The Board Chairman called for a moment of silence to remember the family of Rick Powell, Principal of Smyrna High School, whose mother passed away recently.

3. APPROVAL OF AGENDA

Motion made by Mr. Hodge, seconded by Ms. Moore, to approve the agenda as presented.

Vote: All Yes

4. APPROVAL OF CONSENT AGENDA A. Minutes: June 25, 2015 B. Routine Bids:

Bid #3136 – Wheelchair Lift (McFadden) Bid #3137 – Laminating Film Bid #3138 – PE Uniforms Bid #3139 – Copy and Color Paper

Minutes of July 21, 2015 Board Meeting 2

C. The Carl D. Perkins Career and Technical Education Act of 2006 Action Plan State Grant D. Title I Contracts:

Contract with 95% Group, Inc. Contract with Sherry Parrish Contract with Barbara Blackburn Contract with Staff Development for Educators (SDE) Contract with Appelbaum Training Institute

E. The Institute for Multi-Sensory Education Contract

F. Rutherford County Schools Has Been Selected to Receive the Carl D. Perkins Career and Technical Education Act of 2006 Reserve Grant Action Plan

G. Riverdale High School Lady Warriors Soccer Booster Club

H. Executive Committee Approval (For Information Only)

The Executive Committee approved on July 13, 2015, the emergency purchase of a chiller for David Youree School. The bid was awarded to Daikin Applied with a bid of $99,610.00 to be funded from the Capital Projects funds.

I. School Salary Supplements and Contract Payments:

Name Amount School Funded By Description

Dawn Barger ***

300.00 Blackman High

School Funds - Girls Basketball Kids Basketball Camp

Kimberly Palmer ***


School Funds - Girls Basketball Kids Basketball Camp

Tommy Entrekin


School Funds - Girls Soccer mowing of soccer field

William Vice


Boys + Girls Soccer Boosters Soccer Camp

Richard Bolden

NTE 2,500.00 Eagleville


Bus driver + PA announcer

Steve Carter

NTE 2,500.00 LaVergne High

School Funds - Various Accounts Bus Driver

Dean Darnell



Kim Francis



Brenda Morris




Jeremy Stansbury



Brent Bledsoe


School Funds - Various Accounts Basketball Site Director

Allen McMillan


School Funds - Various Accounts

Basketball Scorekeeper

Christy Bingham

NTE 1,100.00 Riverdale Softball Boosters Softball Camp

Ashley Coffman

NTE 1,100.00 Riverdale Softball Boosters Softball Camp

Perry Lyons ***

400.00 Siegel High

School Funds - Softball Softball Camp

Sara Sears

NTE 1,000.00 Siegel High Band Boosters Band Camp Staff

Abigail Coffer

NTE 2,000.00 Blackman High Band Boosters

Band Camp instruction + private lessons

Briana Deibler


Band Camp instruction + private lessons

Rachel Grasso

NTE 1,500.00 Blackman High Band Boosters Private Lessons

Jamie Haffner

NTE 6,000.00 Blackman High Band Boosters Percussion Specialist

Lindsey Mears

NTE 2,500.00 Blackman High Band Boosters Music Arranger

Rebecca Murphy


Band Camp instruction + lessons

Darla Perlozzi

NTE 4,000.00 Blackman High Band Boosters Rock Band Instructor

Kelsey Rogers


John Sells

NTE 500.00 Blackman High Band Boosters Band Camp Instruction

James Simmons


Band camp + Jazz Instruction

Allison Wirth


Matt Joines

NTE 2,500.00 Blackman High


Assistant Boys Basketball Coach

Andrea Renegar


School Funds - Cross Country

Assistant Cross Country Coach


Amanda Pratt

NTE 500.00 Blackman High Dance Boosters Choreography

Kim Shibayama


School Funds - Girls Basketball

Assistant Girls Basketball Coach

Katie Smith



Assistant Girls Basketball Coach

Katie Smith



Assistant Girls Soccer Coach

Amanda Pratt


School Funds - Theatre Choreography

Dechaea Dobson

NTE 2,750.00 Eagleville

School Funds - Band

Color Guard + Winter Color Guard Instruction

Sarah Jameson


School Funds - Dance Team Choreography

David Cau

NTE 2,000.00 Riverdale Band Boosters

Band Camp + Marching season staff

Mike George

500.00 Riverdale Band Boosters Band Camp

Mike George

$20 per lesson Riverdale Band Boosters Private Lessons

Rachel Grasso


Rachel Grasso


Timothy Hale

NTE 17,000.00 Riverdale Band Boosters

Band Camp, Music arrangements, yearly instruction, instrument

maint + repair

Timothy Hale


Rebecca Murphy


Rebecca Murphy


Wilson Sharpe


Craig Watson

500.00 Riverdale Band Boosters

Assist with Instruction + Band Camp

Craig Watson


Karl Wingruber

400.00 Riverdale Band Boosters Jazz Band Instruction

Karl Wingruber


Mike George

1,500.00

Rock Springs Middle

School Funds - Band Private Instructor


William Huber

600.00

Rock Springs Middle


Tanya Lawson

5,500.00

Rock Springs Middle


Brian Mueller

2,800.00

Rock Springs Middle


Wilson Sharpe

1,000.00

Rock Springs Middle


Victoria Fields

7,000.00

Rock Springs Middle

School Funds - Chorus Private Instructor

Ashley Sartin


School Funds - Dance Choreography

Shawn McKnight




Blair Booth ***

450.00 Smyrna High Band Boosters Band Camp Instructor

Michaela Box ***


Angela McCuiston ***


Phil Waters ***


Kenneth Nichols

1,000.00 Smyrna High


9th Frade Football Coach

Cara Trunnell

1,200.00 Smyrna High

Volleyball Boosters

Assistant Volleyball Coach

Wilson Emebunor Jr.

2,500.00

Stewarts Creek High Football Boosters


Jamie Haffner

$70 per lesson per

month Stewarts Creek

High Music Boosters Percussion lessons + sectional rehearsals

David Hobbs

$70 per lesson per


High Music Boosters Trumpet lessons +

sectional rehearsals

Kavin Hubbard

$70 per lesson per


High Music Boosters Woodwind lessons + sectional rehearsals

Garen Webb

$70 per lesson per


High Music Boosters Low Brass lessons + sectional rehearsals

Kim Spence ** Hourly Barfield Illuminate Church




Terry Armstrong ** Hourly Blackman High




Jonathan Barrow ** Hourly Blackman High




Rayshawn Frazier ** Hourly Blackman High

River Oaks Church, Clubs,

Athletics + Outside Groups



Juana Reyes ** Hourly Blackman High




Callie Smiith ** Hourly Blackman High




Denise Arnold ** Hourly

Blackman Middle




Clarence Nelson ** Hourly

Blackman Middle




David Lewis ** Hourly

Blackman Middle




Vicki Adams ** Hourly Eagleville




Stephen Crutchfield ** Hourly LaVergne High

School Funds - Various Sports PA Announcer

Brian McNeal - SRO Officer

Hourly - OT LaVergne High


Doug Birkofer

approx. $233 per

week Rock Springs Elementary

Hope Fellowship Church

Custodial work during the 2015/2016 school

year

Lori Mitchell

approx. $233 per

week Rock Springs Elementary

Hope Fellowship Church

Custodial work during the 2015/2016 school

year

Lyn Dunlop ** Hourly

Stewarts Creek High

Various clubs + athletic groups



Keith Fehrman ** Hourly

Stewarts Creek High




Deborah Scarlett ** Hourly

Stewarts Creek High





Jim Haring ** Hourly

Whitworth- Buchanan



2015/2016 school year * approved previously for an amount $500 or greater ** not less than regular rate – or overtime rate if over 40 hours during the week *** anticipate amounts over $500 this school year **** amend prior approval

J. Non-Faculty Volunteer Coaches

According to Tennessee Secondary School Athletic Association (TSSAA) guidelines, Board of Education approval is required to allow non-faculty volunteer coaches to participate in the school athletic programs. The following non-faculty volunteer coaches are for the 2015-2016 school year: Name School Sport

Bagley, Kirk Blackman High Football Balcom, Rowan Siegel High Band Bartlett, Tyler Stewarts Creek High Baseball Bonner, Eric Stewarts Creek High Basketball/Boys Chandler, Robert Blackman High Band Crawford, John Siegel High Football Johnson, Terrell Smyrna High Football Lawson, Greg Blackman High Band Mitchell, Charles Stewarts Creek High Baseball Pappafotis, Stacie Smyrna High Band Peden, Stephen “Brad” Stewarts Creek High Football Robinson, Christopher Stewarts Creek High Basketball/Girls Senesavath, Jennifer Riverdale High Volleyball Shattuck, Donald Oakland High Bowling Swader, Ricky Oakland High Basketball/Boys Usleton, Thomas Siegel High Cross Country Wade, Justin Christiana Middle Basketball Jones, Phillip Blackman High Band DelMoro, Daniel Oakland High Band Browder, Richard Siegel High Choir Maples, Kyle Central Magnet Cross Country Haley, Isaac Eagleville Football Stone, Catherine Blackman Middle Trap Moates, Deborah Eagleville Middle Softball

Motion made by Mr. Estes, seconded by Mr. Holladay, to approve the consent agenda items as presented. Vote: All Yes


5. VISITORS – No visitors. 6. RECOGNITION

Director Odom introduced Mr. Kyle Prince, Central Magnet math teacher. Mr. Prince has been named by Governor Bill Haslam to serve on the first-ever Governor’s Teacher Cabinet. Mr. Prince, who also recently received the school district’s Math and Science Award, said the Cabinet’s first meeting was very interesting. He stated the Cabinet discussed standards, evaluation and assessment. He is encouraging more feedback from teachers to share with the Cabinet members.

7. INSURANCE REPORT

Melissa Street, Risk Management Department Administrator, presented the Board with an overview of the self-funded insurance benefits program for Rutherford County. She introduced members of her staff and consultants representing the Risk Management Department, Med Point Clinics, Cigna, and Cowan Benefits. Ms. Street provided the Board with an overview of the benefit plans, a summary of growth activity for rates, and an explanation of the process used to determine changes to plan benefits presented to the Insurance Committee for review and approval. Ms. Street responded to Board member questions and extended an invitation for ideas and suggestions to be sent to her for future consideration for long-range planning.

8. TEXTBOOK ADOPTION FOR A BOOK NOT ON THE STATE LIST - Form ED

5196 Local Adoption of Textbooks Not on Contract The Instruction Department is requesting approval for Local Adoption of Textbooks Not on Contract (Not included in the Official List of Textbooks):

1. Better Chinese, LLC

Discovering Chinese Vol 1 ISBN 9781606031155 Grades 6-12

2. Better Chinese, LLC Discovering Chinese Vol 2 ISBN 9781606031162 Grades 6-12

Motion made by Mr. Jordan, seconded by Mr. Hodge, for Rutherford County to request approval for adoption of the textbooks listed above which are not included in the official list of textbooks. Vote: All Yes


9. MIDDLE AND ELMENTARY SCHOOL PROPERTY PURCHASE ON ROCKY FORK ROAD FROM PRIME LAND COMPANY Rutherford County School Board Attorney, Jeff Reed, and the Schools Engineering Department has completed the due-diligence for the 75 acres of property on Rocky Fork Road in Smyrna from Prime Land Company for the future middle and elementary schools. The property will be purchased at a cost of $35,000.00 per acre for a total of $2,625,000.00. This purchase has been funded by the full County Commission.

Motion made by Mr. Holladay, seconded by Mr. Young, to approve the purchase of 75 acres on Rocky Fork Road in Smyrna from Prime Land Company for a cost of $35,000.00 per acre for a total of $2,625,000.00. Jeff Reed, Board Attorney, will schedule and facilitate the closing. Vote: All Yes 10. MIDDLE SCHOOL SIX PERCENT SUPPLEMENT

The 2015-2016 General Purpose School Budget includes funding to cover the proposal Mr. Tim Tackett, Athletic Director, made in January 2015 to allow up to three 2% supplements (a total of 6%) at our middle schools.

Allot an additional 6% supplement amount per Middle School to be disbursed at the principal’s discretion based on the viable activities at their school. The most likely uses would be for bowling, trap, swimming, archery, or dance. None of these have been supplemented at the Middle School level.

Example A: School A has an unsupplemented Trap program serving 50 students, an unsupplemented Bowling program serving 25 students, and an unsupplemented Archery program serving 30 students. The principal in this instance would be able to provide a 2% supplement to each previously unsupplemented activity. Example B: School B has 55 players active on the football roster with only two supplemented assistant coaches, has 26 players active on the softball roster with no supplemented assistant coach, and 32 players active on the baseball team with no supplemented assistant coach. The principal in this instance would be able to provide a 2% supplement to each previously unsupplemented assistant coaches. Title IX rules must be considered when assigning these supplements. *Note – This additional discretionary amount could not be used to raise a current supplement beyond the posted amount. Example: Current supplement for a Middle School Head Football coach is 13%. This additional discretionary amount could not be used to raise this supplement to 14% or higher.


**Note – This additional discretionary amount could not be used to fund more than one additional assistant coach per activity. Example: The current supplement schedule allows for two supplemented assistant football coaches. This additional discretionary amount could not be used to fund more than one additional supplemented football assistant coach position.

Motion made by Mr. Young, seconded by Mr. Estes, to approve the addition of up to three 2% BS and 5 year athletic supplements, for a total of 6%, at our middle schools. This will be assigned at the principal’s discretion to the viable activities at his or her school subject to Title IX rules and is not to be used to increase any current supplements or fund more than one additional assistant coach per activity as presented. Vote: All Yes

11. TRANSPORTATION A. Per section 8 of the Bus Contract which covers assignability of a contract from the contract holder to another individual, the Transportation Department has received a letter from Linda Matanic, contractor of Bus #120, requesting that her daughter-in-law, Catherine Repoza, receive Bus #120’s route due to health reasons. Ms. Matanic has held this contract with Rutherford County Schools since 2008. Ms. Repoza is currently the full time driver and has been a driver since 2013. Motion made by Ms. Moore, seconded by Mr. Jordan, to approve the contract for Bus #120 be transferred from Linda Matanic to Catherine Repoza effective immediately. Vote: All Yes B. Pursuant to Section 16.1 of the Rutherford County Board of Education Bus Contract the Transportation Department has received a letter dated July 21, 2015, from Michele Coy, contractor of Bus #170, requesting voluntary termination of her contract with the Board. The Transportation Department is prepared to offer this contract to the next available person on the appropriate priority list.

Motion made by Ms. Moore, seconded by Mr. Holladay, to approve voluntary termination of the Bus Contract with Michele Coy, Bus # 170, effective as soon as possible.

Vote: All Yes


There being no further business, the meeting adjourned at approximately 5:35 P.M. _______________________________ _________ Wayne R. Blair, Chairman Date ______________________________ _________ Marvin D. Odom, Director of Schools Date

RUTHERFORD COUNTY BOARD OF EDUCATION 2240 Southpark Drive

Murfreesboro, TN 37128

Special Called Policy Committee Meeting July 30, 2015

Board Members Present Committee Members Present Wayne R. Blair, Chairman Dr. Andrea Anthony Terry Hodge, Vice Chairman Claudia Belden Jim Estes Kenneth Curlee Aaron B. Holladay Laura Disney Jeff Jordan Kim Franklin Lisa Moore Chris Shafer Coy Young Bill Tollett Marvin D. Odom, Director of Schools Others Present Angel McCloud Jeff Reed Richard Zago The Board Chairman, Mr. Wayne Blair, called the meeting to order at 5:00 p.m. The committee discussed revisions to Policy 4.602 (GPA and Class Rank). The committee allowed Emily Hamby to speak on the proposed revision. Ms. Hamby provided the committee members with a letter from Julia T. Wells, Chairwoman, American Legion Volunteer Girls State. Ms. Wells recommended recognizing selection and participation in Girls State and Boys State as an additional criteria for “Graduation with Distinction” in Rutherford County. Ms. McCloud informed the committee she had spoken with the staff attorney for the Tennessee Department of Education who advised local school systems could add additional criteria to the state regulation regarding graduation with distinction. Ms. McCloud will follow up with the Director to discuss a potential administrative procedure on this issue. The committee discussed proposed revisions to Policy 5.801 (Director of Schools Recruitment and Selection). State law requires a majority of all members of the board, and not merely a majority of the quorum, to transact all business coming before the board. The current policy states “the board will attempt to select a director by unanimous vote, but a two-thirds vote of the membership of the board shall be required for the appointment of the director of schools”. Motion made by Mr. Terry Hodge, seconded by Mr. Jeff Jordan, to approve the proposed revision. Vote: All Yes

Minutes of July 30, 2015 Special Called Policy Meeting 2

The committee discussed proposed revisions to Policy 4.700 (Testing Programs). The proposed revision will clarify a new statute allowing districts to opt out of including student’s TCAP scores in final grades if the district doesn’t receive the scores at least five instructional days before the end of the school year. Motion made by Mr. Terry Hodge, seconded by Mr. Aaron Holladay to approve the proposed revision. Vote: All Yes The committee discussed proposed revisions to Policy 6.4001 (Student Surveys, Analyses and Evaluations). State law restricts the local board of education from collecting individual student data in political affiliation, religion, voting history and firearm ownership. The law also requires written parental consent prior to the collection of certain individual student data. The statute was revised this year to include the prohibition of student biometric data involving the analysis of facial expressions, EEG brain wave patterns, skin conductance, galvanic skin response, heart-rate variability, pulse, blood volume, posture and eye tracking. Motion made by Mr. Aaron Holladay, seconded by Mr. Terry Hodge, to approve the proposed revision. Vote: All Yes The committee discussed proposed revisions to Policy 5.117 (Procedure for Granting Tenure) and Policy 5.201 (Separation Practices for Non-Tenured Teachers). A new state law requires teachers to be given notice of non-renewal within five business days following the last instructional day rather than by June 15. Additionally, the Board is no longer required to approve non-renewals each year. Motion made by Mr. Aaron Holladay, seconded by Mr. Coy Young, to approve the proposed revision. Vote: All Yes The committee discussed proposed revisions to Policy 6.205 (Student Assignment) and Policy 6.405 (Medicines). Policy 6.205 -A new state law requires a school principal to separate an alleged victim of child sexual abuse from an alleged perpetrator if the abuse allegedly occurred while the child was under the supervision and care of the school. Additionally, the parent/guardian may request the child be moved to a different school. Policy 6.405- A new state law allows students with pancreatic insufficiency or cystic fibrosis to self-manage their medication.


Motion made by Ms. Claudia Belden, seconded by Ms. Kim Franklin, to approve the proposed revisions. Vote: All Yes The committee discussed revisions to Policy 2.800 (Expenditure of Funds) and Policy 2.805 (Purchasing). Policy 2.800- The District received documents from the state regarding use of federal funds requiring several policy changes. The Tennessee School Board Association revised the appropriate policies to ensure compliance with the new requirements. The revisions to this policy requires the Director to comply with rules and regulations for implementing federal grant expenditure procedures. Policy 2.805- The new federal guidelines require districts to maintain conflict of interest standards governing the actions of its employees engaged in the selection, award and administration of contracts. Motion made by Ms. Chris Shafer, seconded by Ms. Lisa Moore, to approve the proposed revisions. Vote: All Yes The committee considered revisions to Policy 6.200 (Attendance). The proposed revisions would allow exceptions for absences for college visits and exam exemptions for determining eligibility for perfect attendance. The proposed revisions would also allow a principal or designee to excuse absences for non-school sponsored extracurricular activities. The revision regarding absences related to non-school sponsored extracurricular activities is permissive and not required by state law. The committee chose to delete this portion from the revised policy. Motion made by Mr. Terry Hodge, seconded by Ms. Claudia Belden, to approve the revision including the exceptions for absences related to perfect attendance and deleting the portion related to non-school sponsored extracurricular activities. Vote: All Yes The committee discussed revisions to Policy 6.201 (Compulsory Attendance Ages) and Policy 6.503 (Homeless Students). State law requires a student entering kindergarten to be no less than five years of age on or before August 15. Both policies should be amended to include the August 15 date. Based upon the discussion it was determined Lines 8-10 of the current policy should be deleted. Motion made by Mr. Terry Hodge, seconded by Mr. Coy Young, to approve the proposed revisions. Vote: All Yes


The committee discussed proposed revisions to Policy 5.304 (Long-Term Leaves of Absence). The proposed revision will eliminate maternity leave and adoption leave as categories for extended leaves of absence subject to a maximum of two consecutive years. These categories are covered under the Family Medical Leave Act and are subject to federal time limits. Motion made by Mr. Jeff Jordan, seconded by Mr. Coy Young, to approve the proposed revisions. Vote: All Yes The committee discussed revisions to Policy 4.401 (Textbooks). The proposed revision would include specific requirements for the members of the District’s textbook adoption committee. Motion made by Mr. Kenneth Curlee, seconded by Ms. Kim Franklin, to approve the proposed revisions. Vote: All Yes The committee discussed revisions to Policy 4.605 (Graduation Requirements). A new state law requires the District to use the state board of education’s minimum requirements for graduation for students in grades 11 or 12 that are enrolling or transferring and are in the care of the Department of Children’s Services. Motion made by Mr. Coy Young, seconded by Ms. Laura Disney, to approve the proposed revisions. Vote: All Yes The committee discussed revisions to Policy 4.100 (Instructional Goals). The proposed revision would add the development of good citizenship to the list of instructional goals included in the policy. Motion made by Mr. Terry Hodge, seconded by Ms. Claudia Belden, to approve the proposed revisions. Vote: All Yes The committee members were provided with and discussed a draft for an administrative procedure regarding CPR and First Aid certification for coaches and activities directors. The Director will make recommended revisions to the procedure and present at the next board meeting.


The committee was provided with copies of guidelines for implementation of a classified employee sick bank for information only. There being no further business, the meeting adjourned at approximately 6:15 p.m. _____________________________ __________________________ Wayne R. Blair, Chairman Date ______________________________ ___________________________ Marvin D. Odom, Director of Schools Date

FACILITIES USE

August 13, 2015

*21 schools Rutherford County Conservation Board, winter recreation program Barfield Blackman Middle Buchanan Elementary Homer Pittard Campus Christiana Elementary Christiana Middle Eagleville Kittrell Lascassas LaVergne High McFadden Oakland High Oakland Middle Riverdale Rock Springs Elementary Rockvale Elementary Rockvale Middle Smyrna Middle Walter Hill Elementary Whitworth Buchanan Middle Wilson Barfield Illuminate Church, 8/14/15‐11/1/15, church services, cafeteria, library, lobby, lounge, gyms and restrooms, $650 per month Blackman Elementary Girl Scouts, 8/14/15‐10/14/15, meetings, cafeteria, no fee Blackman High Lipscomb University, 8/27/15, graduate courses, classrooms, no fee Blackman High River Oaks Community Church, 8/14/15‐10/4/15, auditorium, $150 per day Brown’s Chapel Cub Scouts, 8/17/15‐11/17/15, meetings, classrooms, no fee Eagleville Firebirds ’03, 8/14/15‐10/30/15, practice, softball facility, no fee Lascassas Murfreesboro Bike Club, 8/21/15‐8/22/15, Hot 100 Bike Ride, cafeteria, $290 per day Lascassas McGowan’s Allstars, 8/14/15‐11/14/15, practice, gym, no fee LaVergne High Nashville Christian Assembly, 9/5/15‐9/6/15, Bible conference,

auditorium and cafeteria, $250 per day Oakland High Nashville Venom, 8/14/15‐9/30/15, practice, indoor athletic facility, $150 per day Oakland Middle Patriots Youth Football League, 8/14/15‐11/16/15, football field, no fee Rock Springs Elementary Hope Fellowship Church, 8/30/15‐11/29/15, church services, gym, lobby and cafeteria, $250 per day Rockvale Elementary MBA, 8/14/15‐10/30/15, baseball practice, baseball field, no fee Rockvale Elementary Boy Scouts, 8/17/15‐11/17/15, meetings, cafeteria, gym & lobby, no fee Rockvale Elementary Rutherford County Junior Pro, 9/28/15‐12/28/15, practice, gym, no fee Roy Waldron Middle Tennessee Blitz, 9/1/15‐12/1/15, practice, gym, no fee Smyrna Middle Lancaster Christian Academy, 8/14/15‐11/14/15, football games, football field and facilities, $750 Smyrna Middle Friendship Quilters, 9/1/15‐12/1/15, meetings, library, no fee Wilson Cub Scouts, 9/20/15‐12/20/15, meetings, cafeteria, no fee Note: Facility use prior to 8/13/15 has been granted pending Board action. A certificate of insurance with $2,000,000.00 limits ($1,000,000.00 if approved) is required by each user. Each group must forward any renewals of insurance to the Board on time; otherwise approval is terminated at the end of the policy period. All approvals are for no more than a 3-month period.

Bid #3143 - Electric Basketball Goal Winches (Smyrna High)

Item # DescriptionCharron Sports

ServicesFacili-Serv

Southern Facility

1 Winches with Complete Installation 14,208.00$ 18,321.00$ 17,258.00$

Mailed to 9 vendors Received "No Bid" from: Lids Team Sports

6 vendors did not respond

Recommend: Motion to award to Charron Sports Services for overall lowest and best bid.

To be funded through the Maintenance Department

08/13/15

Bid # 314690 Passenger Bus

Oakland High School

Company Name90 Passenger Multi Functional

Bus

Mid-South Bus $ 95,265.00

Mailed to 12 vendors Received "No Bid" from: Central States

11 vendors did not respond Cumberland

Recommend: Motion to award to Mid-South Bus Center for overall best bid.

To be funded through Oakland High School Driver's Ed Funds.

08/13/15

Bid # 3147Compressor Replacement

LaVergne Middle School

Company NameReplace Compressor with Installation and Delivery

Days to Deliver

Daikin Applied $39,995.00 7

Mailed to 44 vendors43 vendors did not respond

Recommend: Motion to award to Daikin Applied for overall lowest and best bid.

To be funded through the Maintenance Department.

08/13/15

Contract Dietitian MOU This agreement is entered into for the time period of August 11, 2015 until May 31, 2016 between Rutherford County Schools, hereafter called the “system,” and Registered Dietician, Amanda Barnabi, hereinafter called the “nutrition services provider.” PURPOSE: I. The purpose of this agreement is to arrange for dietetic consultation by Amanda

Barnabi for the system. II. QUALIFICATIONS: The nutrition services provider meets the American Dietetic Association’s standards for qualifications as a Registered Dietitian #86020369. III. SCOPE OF SERVICES: The nutrition services provider shall:

A. Assist the Child Nutrition Director and the CSH Coordinator with the application for the HEALTHIER US challenge http://www.fns.usda.gov/tn/. B. Provide consultation to guide the system in all special dietary needs for students that will meet students’ nutritional and therapeutic needs. C. Be available for consultation for students, parents, faculty and staff. D. Review system prepared menus and make recommendations for healthier changes bi-monthly. E. Conduct in-services as requested at a mutually agreed upon time between the system, School Nutrition Supervisor and nutrition services provider F. Speak with classes as requested by teachers G. Assist, as requested, in updating nutrition related policies and procedures, when need is determined. H. Assist the with the nutrition goals of Coordinated School Health.

IV. GENERAL

A. The system and the nutrition services provider shall mutually, on a periodic basis, review and approve the nutrition service policies and future considerations.

The nutrition services provider shall make recommendations necessary to comply with all rules and regulations of any Federal, State or City government, bureau or department applicable to said school system or the service of meals therein. The System however is responsible for approving implementation and maintaining those recommendations made by the nutrition services provider. B. The system hereby hires the nutrition services provider to provide consultation services, however, the system retains the authority and complete responsibility for supervising and administering their School Nutrition Program.

C. Support the Coordinated School Health program through the School Nutrition Department that complies with Module 4 of the School Health Index.

V. TERMS OF THE AGREEMENT

A. The number of hours shall be determined by the needs of the system based on ongoing dietary service needs. B. The nutrition services provider shall be paid $25.00 per hour worked.

C. The nutrition services provider shall be available through means of the email or telephone during normal operation hours. D. The nutrition services provider agrees to carry Professional Liability Insurance. The system shall retain a copy of the policy. E. Amanda Barnabi is an independent contractor. This agreement does not create a partnership relationship. Neither party has the authority to enter into contracts of the other’s behalf. F. Rutherford County Coordinated School Health will not employ or attempt to employ any employee or independent contractor of Services Provider. Rutherford County Coordinated School Health will not encourage or entice an employee or independent contractor of Services Provider to terminate relationship with Services Provider. G. Coordinated School Health agents, employees, or contractors agree to maintain in confidence and not to disclose to anyone, during the term of this Agreement and at all times thereafter; the business agreement or any information received from its agents concerning clients, business, students, faculty, or employees.

TERMINATION OF AGREEMENT:

A. Either party may terminate this agreement by giving 60days notice prior to the ending date of the contract in writing to the other party of its intention to terminate this agreement. B. If a dispute arises, both parties will try in good faith to settle all disputes. This contract may be renewed annually; however, both parties may terminate this agreement with 60 days written notice.

_________________________ ________________________ Director of Schools Nutrition Services Provider _________________________ ________________________ Date Date

Cafeteria Petty Cash Fund List The Cafeteria Petty Cash Fund (Cash on Hand) accounts for the Centralized School Cafeteria, Fund 143 totals $11,850.00. Whereas the amounts have remained unchanged since the 2013-2014 school year, therefore be it resolved that the Cash on Hand accounts for the Centralized School Cafeteria, Fund 143, remain at this $11,850.00 level until a new school is opened or a need arises to change the amounts set for each school cafeteria.

SCHOOL NUTRITION The Cafeteria Petty Cash Fund (Cash on Hand) accounts for the Centralized School Cafeteria (Fund 143) for each school nutrition location is currently approved for $11,850.00 for the purpose of making change. It is recommended the amount remain the same for a total of $11,850.00 for the 2015-2016 school year.

SCHOOLS BY GRADE

START UP 2015-2016

START UP 2014-2015

ELEMENTARY SCHOOLS

Barfield $60.00 $60.00Blackman Elem. $120.00 $120.00Brown's Chapel El $90.00 $90.00Buchanan $50.00 $50.00Cedar Grove $80.00 $80.00Christiana Elem $50.00 $50.00David Youree $50.00 $50.00John Colemon $50.00 $50.00Kittrell $40.00 $40.00Lascassas $40.00 $40.00LaVergne Lake $60.00 $60.00LaVergne Primary $50.00 $50.00McFadden $75.00 $75.00Rock Springs Elem. $60.00 $60.00Rockvale Elem $40.00 $40.00Roy Waldron $20.00 $20.00Smyrna Elementary $60.00 $60.00Smyrna Primary $50.00 $50.00Stewartsboro $60.00 $60.00Stewarts Creek Elem $90.00 $90.00Thurman Francis $60.00 $60.00Walter Hill $60.00 $60.00Wilson Elementary $60.00 $60.00

MIDDLE SCHOOLS

Blackman Middle $225.00 $225.00Central Magnet $260.00 $260.00Christiana Middle $150.00 $150.00LaVergne Middle $225.00 $225.00Oakland Middle $150.00 $150.00Rock Springs Middle $225.00 $225.00Rockvale Middle $225.00 $225.00Siegel Middle $150.00 $150.00Smyrna Middle $150.00 $150.00Stewarts Creek Middle $150.00 $150.00Whitworth-Buchanan Middle $150.00 $150.00

HIGH SCHOOLS

Blackman High $1,500.00 $1,500.00LaVergne High $1,050.00 $1,050.00Oakland High $1,000.00 $1,000.00Riverdale High $1,000.00 $1,000.00Siegel High $1,000.00 $1,000.00Smyrna High $1,250.00 $1,250.00Stewarts Creek High $1,200.00 $1,200.00

K-12 SCHOOL

Eagleville $200.00 $200.00

Satellite Schools S

HP Campus $65.00 $65.00Daniel McKee $65.00 $65.00Holloway High $65.00 $65.00Smyrna West $20.00 $20.00

$11,850.00 $11,850.00 The School Nutrition Manager positions are designated as the Petty Cash Custodians. The Petty Cash Custodians will sign a receipt for Petty Cash funds received, and will agree to abide by the Rutherford County, Tennessee Guidelines for Petty Cash and Change Accounts.

1704 Charlotte Avenue Suite 200, Nashville TN 37203 www.starsnashville.org 615.279.0058

MEMORANDUM OF AGREEMENT

BETWEEN

RUTHERFORD COUNTY BOARD OF EDUCATION

AND

STARS

Students Taking A Right Stand

2015-2016 School Year

This Agreement is between Rutherford County Board of Education (RCBOE) and STARS Nashville,

1704 Charlotte Avenue, Suite 200, Nashville, TN 37203. STARS agrees to provide Student

Assistance services focusing on improving school climate and increasing graduation rates.

Services will be provided to the following school sites:

LaVergne High School 5 Days per Week

Oakland High School 4 Days per Week

Oakland Middle School 2 Days per Week

Riverdale High School 3 Days per Week

NATURE OF

SERVICE

DUTIES AND RESPONSIBILITIES OF STARS

A. Intervention/Prevention/Counseling Services

To provide and supervise Student Assistance Specialists to serve

Rutherford County Schools based upon agreed level of services.

To provide services to youth who are at risk for school drop out.

To provide individual and/or group counseling sessions for

students affected by substance use, abuse, dependency, violence,

anger and conflict management, behavioral issues or other issues

identified by RCBOE in agreement with STARS mission.

To provide classroom and /or assembly programs to educate

students about intervention and prevention of alcohol, other

drugs and violence.

To provide crisis intervention and assist Rutherford County High

School Crisis Team as needed,

Support student leaders and mediators through training directed

by the school.

Conduct interventions on behalf of the school with students and

families; make referrals to community agencies/counselors as

needed.

Collaborate as appropriate with other schools and community

1704 Charlotte Avenue Suite 200 Nashville, TN 37203 www.starsnashville.org 615.279.0058

partners who are providing prevention and intervention activities

in the school.

Conduct Student group evaluations, and staff / student

satisfaction surveys.

Provide annual progress reports to school administrators.

B. General Program Administration

STARS staff will collaborate with school counselors and other

Rutherford County entities as identified by the RCBOE.

Apply for United Way funds and attend local United Way

Meetings; apply for funds from state, federal and local

governments, private contributors, corporations and foundations.

STARS agrees to abide by any and all federal, state and local

laws, statutes and regulations including but not limited to all

policies of RCBOE.

STARS agrees that no student shall be excluded from

participation in, be denied benefits of, or be otherwise subjected

to discrimination in the performance of this agreement on the

grounds of disability, age, race, color, religion, sex, or national

origin.

C. Teacher Trainings and Volunteer Management

Provide faculty training and technical assistance as directed.

In partnership with the Respect & Protect/ No Bullying Care

Teams, conduct SAP overviews and SAP in-service

presentations when requested in all school implementing

STARS.

Work with Respect and Protect/No Bullying Care Teams, in

establishing and maintaining monthly Core Team meetings to

address program objectives and implementation.

D. Student Training

Provide opportunities for student leadership training workshops

and seminars

E.

F.

G.

Maintenance of Records

STARS will maintain accounting records in accordance with

generally accepted accounting principles.

Contingent Fees

STARS will not be retained or retain any persons to solicit or

secure a RCBOE contract upon an agreement or understanding

for a contingent commission, percentage, or brokerage fee.

Conflicts of Interest

STARS warrants that no part of the contract amount shall be paid

directly or indirectly to an employee or official of RCBOE as

wages, compensation, or gifts in exchange for acting as an

officer, agent, employee, subcontractor, or consultant to STARS

in connection with any work contemplated or performed relative

to this agreement.


RUTHERFORD COUNTY BOARD OF EDUCATION AGREES TO:

A. Counseling Services

Implement a process for faculty referrals.

Encourage students to participate in STARS small groups or

individual counseling, which meet weekly, or as needed.

RCBOE will inform school administrators of the policies of

securing parental permission to serve the above students.

B. General Administration

Provide for a secure and confidential office space and telephone

or telephone access for the STARS specialist.

Allow STARS personnel access to Social Security Numbers or

other School ID # for Students who participate in the STARS

program for compliance with Outcome Evaluation Measures.

RCBOE will communicate to all administrators and CORE

TEAMS the necessity of participating in Program Evaluation

(student outcomes, school climate information, student and staff

satisfaction).

Provide feedback to STARS Program Director as needed or

desired.

Assist the agency in locating other sources of funding for service

continuation.

Comply with United Way funding requirements when

applicable.

C. Student Trainings

Designate/Recruit students to serve as leaders, role models, or

mediators to lead prevention efforts in the school in cooperation

with adult leaders.

Secure commitments to encourage student leaders to participate

in student training events and activities.

D. Parent Trainings

Inform parents of all aspects of SAP at the school and

opportunities for parent education and involvement.

EVALUATION

AND TIME SPAN

FUNDING AND

RATE

These services will be provided for the FY 15-16 School year.

The specialist will provide service at the school site.

STARS will provide a statistical compilation of student and

faculty participation, along with a narrative at the end of the 2015-

16 school year.

These services are funded in part by the United Way of Rutherford

& Cannon Counties and the Tennessee Prevention Network via the

Tennessee Department of Mental Health and Substance Abuse

Servicees. These services are provided without charge to the

Rutherford County Board of Education. STARS reserves the


right to restructure or change service levels within this contract

period as funding constraints may require.

PUBLICATIONS All publications, press releases, or written descriptions of the

program will state that funding is provided in part by the United

Way of Rutherford & Cannon Counties and the TN Dept. of

Mental Health and Substance Abuse Services.

Both RCBOE and STARS acknowledge that both STARS and RCBOE are in a contractual

relationship and this Agreement does not create an employer/employee relationship or allow either

party to exercise control or direction over the manner or method by which the other transacts its

business affairs or provides its usual services. The employee or agents of one party shall not be

deemed or construed to be the employees or agents for the other party for any purpose. STARS

being an independent contractor, agrees to carry workers compensation insurance, and other

appropriate forms of insurance for all its employees.

STARS agrees to indemnify and hold RCBOE, its Board member, agents and employees, harmless

from any liability claimed against RCBOE related to any action or failure to act by STARS, its

agents or employees, including but not limited to, any and all such claims by third parties for

damages due to personal injuries, property damage, tort, breach of contract or any warranty negligent

entrustment, negligence in entering into the contract, and including any claim by a third party for the

use of materials by any child, except when such claims arise out of any recklessness or intentionally

tortious act of RCBOE.

RCBOE is a government entity existing under the laws of the state of Tennessee and may not

indemnify any party from liability. RCBOE is governed by the Governmental Tort Liability Act

(GTLA) and shall be responsible for its liability under the terms of that Act, except to the extent that

STARS has such liability

SIGNATURES

________________________________ __________________________________

Rodger Dinwiddie, STARS Don Odom, Director of Schools, Rutherford

County Schools

_____________________________ ___________________________________

(DATE) (DATE)

Transportation – Bus #54 Seat Upgrade Patty Banks, contractor of Bus #54, replaced her 84-passenger bus with a 90-passenger bus effective August 7, 2015. We have received a formal request from Ms. Banks dated August 11, 2015 to change Bus #54 to a 90-passenger bus for payment purposes. Approve the request to change Bus #54 from an 84-passenger to a 90-passenger bus for payment purposes.

MEMO

DATE: August 13, 2015 TO: Marvin D. Odom FROM: Angel McCloud RE: Transfer student under discipline The Board has been requested to admit a transfer student under discipline from another school system. The student previously attended school in Memphis, Tennessee. The student was placed at an alternative school for sexual harassment. According to policy 6.318 the Board must approve all admissions when a student comes from another school system while under suspension or expulsion. I recommend that the student be admitted and placed at Daniel McKee Alternative School subject to compliance with all other applicable admission requirements.

MEMO

DATE: August 13, 2015 TO: Marvin D. Odom FROM: Angel McCloud RE: Transfer student under discipline The Board has been requested to admit a transfer student under discipline from another school system. The student previously attended school in Memphis, Tennessee. The student was expelled for possession of marijuana on campus and permitted to attend an alternative school. According to policy 6.318 the Board must approve all admissions when a student comes from another school system while under suspension or expulsion. I recommend that the student be admitted and placed at Smyrna West Alternative School subject to compliance with all other applicable admission requirements.

BID TAB John Colemon Elementary School Bid #3140 July 30, 2015

R.G. Anderson Company

Robert S. Biscan & Company

Sain Construction Company

Alternate #1: Copper ConductorsAdd $15,500.00 Add $16,000.00 Add $87,500.00

Alternate #2: LED LightingAdd $185,000.00 Add $200,000.00 Add $166,700.00

Alternate #2A: Classroom LED LightingAdd $60,000.00 Add $65,000.00 Add $90,000.00

Alternate #2B: Gymnasium LED LighitngAdd $9,000.00 Add $10,000.00 Add $10,000.00

Alternate #2C: Exterior LED LightingAdd $8,700.00 Deduct $8,000.00 Add $2,500.00

Alternate #3: Resinous FlooringDeduct $10,000.00 No Bid No Charge

Alternate #4: Roof In-Seam Taping, Membrane Strip, Drip Apron, & Gravel Stops No Bid $0.00 No Charge BASE BID

$17,239,000.00 $18,663,000.00 $18,081,000.00

BID TAB Roy Waldron Elementary School Bid #3141 August 13, 2015

Baron Construction, LLC

Bomar Construction Co., Inc.

R. G. Anderson Company, Inc.

Robert S. Biscan & Company Romach, Inc.

Sain Construction Company

Alternate #1: Reno. Restrooms +51,800.00 +$24,500.00 +$50,000.00 +$34,135.00 +$32,100.00 +$48,000.00

Alternate #2: LED Lighting +47,600.00 +$39,400.00 +$42,000.00 +$41,294.00 +$41,300.00 +41,000.00

Alternate #2A: Classroom LED Lighting +28,000.00 +$22,800.00 +$25,000.00 +$23,893.00 +$23,800.00 +$24,000.00

Alternate #2B: EW1 and EW2 Fixtures +11,100.00 +$9,000.00 +$10,000.00 +$9,450.00 +$9,500.00 +$10,000.00

Alternate #3: Chiller Replacement +160,000.00 +$127,400.00 +$185,000.00 +$149,125.00 +$135,900.00 +$133,000.00

Alternate #4: Roof In-Seam Taping, Membrane Strip, Drip Apron, & Gravel Stops +1,230.00 No Change No Change No Change No Change No Change

BASE BID $4,244,200.00 $4,345,000.00 $4,757,000.00 $4,655,000.00 $4,612,500.00 $4,186,000.00

Deduct from Base Bid ‐$235,000.00

Rutherford County SchoolsStudent Activity FundsAccounts Payable & Receivable as of June 30, 2015

Accounts Payable

School Vendor AmountBlackman High RCBOE 389.53$ Central Magnet RCBOE 44.71$ LaVergne Lake The GI Go Fund 5.00$ Smyrna Middle Books from Birth 20.00$ Stewarts Creek High Adrenaline Fundraising 3,079.90$

Total Accounts Payable - Activity Funds - 6/30/2015 3,539.14$

Accounts Receivable

School: Due From AmountBlackman High River Oaks Church 600.00$ Blackman High River Oaks Church 673.92$ Cedar Grove RCBOE 420.00$ Oakland High RCBOE 407.04$ Oakland High Band Boosters 1,941.56$ Oakland High Girls Basketball Boosters 1,408.64$ Oakland High Softball Boosters 165.65$ Oakland High Mike Kobeck 24.04$ Riverdale State Farm 500.00$ Siegel Middle RCBOE 133.52$ Smyrna Elementary Cannon 785.36$ Smyrna High RCBOE 610.00$ Stewarts Creek Middle Tabitha Herrin 367.17$

Total Accounts Receivable - Activity Funds - 6/30/2015 8,036.90$

Amendments to the List of Math Textbook Committee Member

1. Christine Pettus replaced by Scott Kozimor (K‐5 Parent CES). 2. Heather Barker replaced by Brooke Binkley (K‐5 Teacher SES). 3. Melanie Richardson replaced by Jessica Pollard (K‐5 Teacher RSE) 4. Shelley Condren replaced by Julie Wankel (6‐8 Teacher at RSM) 5. Pat Hibbler replaced by Vicki Petty (Expert Middle School) 6. Libby Moss replaced by Jason Stern (9‐12 Parent LHS) 7. Phyllis Washington replaced by Andrea Anthony (High School Coordinator)

Version Date: August 5, 2015

Rutherford County Board of Education

Monitoring:

Review: Annually, in March

Descriptor Term:

Director of Schools Recruitment and Selection

Descriptor Code:

5.801 Issued Date:

01/15/09

Rescinds:

2-2 Issued:

When a vacancy occurs, the appointment of a director of schools is a function of the Board.1 The 1

Board is responsible for finding the person it believes can most effectively translate into action the 2

policies of the Board and the goals of the community and the professional staff. 3

The Board may employ a consultant to advise and assist the Board in the search and selection process. 4

However, final selection shall rest with the Board after a thorough consideration of qualified 5

applicants. An interim director of schools appointed during the time of a search shall not become a 6

candidate unless the Board expressly permits such inclusion in the selection procedures. A board 7

member may not apply for or in any other way be considered for the position of director of schools.2 8

Prior to conducting a search to fill the position, the Board shall initially develop the following:3 9

• a job description 10

• a timeline 11

• a process for accepting and reviewing applications 12

• selection procedures which shall include, but not be limited to, the following: 13

1. The Board may invite the community, including board employees, to participate in the 14

process of selecting a director of schools. Resumes of persons interviewed by the Board shall 15

be available in the central office for public inspection. 16

2. The interview process for each finalist shall include meetings with various staff and 17

community groups and an interview with the entire board. 18

3. Candidates shall be interviewed by the Board in an open session. Only board members will 19

be allowed to ask questions during the interview. 20

4. The Board will attempt to select a director by unanimous vote, but a two-thirds vote of the 21

membership of the board shall be required for the appointment of a director of schools. 22

4. The Board will attempt to select a director by unanimous vote, but a simple majority vote 23

of the membership of the board shall be required for the appointment of a director of schools.24

Legal References

<Policy Title> <Descriptor Code>

Page 2 of 2

1. TCA 49-2-203 (a)(14) 2. TCA 49-2-203 (a)(1)(D) 3. TCA 49-2-203 (a)(14)(B)


Rutherford County Board of Education Monitoring:

Review: Annually, in November

Descriptor Term:

Testing Programs Descriptor Code:

4.700 Issued Date:

06/05/14

Rescinds:

4.700 Issued:

02/06/11

The Board shall provide for a system-wide testing program which shall be periodically reviewed and 1

evaluated. The purposes of the program shall be to: 2

1. Assist in promoting accountability; 3

2. Determine the progress of students; 4

3. Assess the effectiveness of the instructional program and student learning; 5

4. Aid in counseling and guiding students in planning future education and other endeavors; 6

5. Analyze the improvements needed in a given instructional area; 7

6. Assist in the screening of students with learning difficulties;1,2 8

7. Assist in placing students in remedial programs; 9

8. Provide information for college entrance and placement; and 10

9. Assist in educational research by providing data. 11

The director of schools shall be responsible for planning and implementing the program, which 12

includes: 13

1. Determining specific purposes for each test; 14

2. Selecting the appropriate test to be given; 15

3. Establishing procedures for administering the tests; 16

4. Making provision for interpreting and disseminating the results; 17

5. Maintaining testing information in a consistent and confidential manner; and 18

6. Ensuring that results are obtained as quickly as possible, especially when placement in a 19

special learning program might be necessary. 20

State-mandated student testing programs shall be undertaken in accordance with procedures published 21

by the State Department of Education.3 22

Testing Programs 4.700

Page 2 of 2

Student scores on the Tennessee Comprehensive Assessment Program's and End of Course Exams in 1

grades three through five shall comprise twenty (20) percent, grades six through eight shall comprise 2

twenty-five (25) percent and grades nine through twelve shall comprise twenty-five (25) percent of the 3

student's final grade in the spring semester in the subject areas of mathematics, reading/language arts, 4

science and social studies.4 5

Tennessee Comprehensive Assessment Program and End of Course Exams will not be included in students’ final grades if the 6

District doesn’t receive the scores at least five instructional days before the end of the school year. 7

Any test directly concerned with measuring student ability or achievement through individual or group 8

psychological or socio-metric tests shall not be administered by or with the knowledge of any 9

employee of the system without first obtaining written consent of the parents or guardians.2 10

Results of all group tests shall be recorded on the students’ permanent records and shall be made 11

available to appropriate personnel in accordance with established procedures.5 12

No later than July 31 of each year, the Board shall publish on its website information related to state 13

and board mandated tests that will be administered during the school year. The information shall 14

include: 6 15

1. The name of the test; 16

2. The purpose and use of the test; 17

3. The grade or class in which the test will be administered; 18

4. The tentative date or dates that the test will be administered; and 19

5. The time and manner in which parents and students will be notified of the results of the test. 20

Beginning with the 2015-2016 school year and for school years thereafter, the testing information shall 21

also be placed in student handbooks or other school publications that are provided to parents on an 22

annual basis. 23

_____________________________ _____________________________

Legal References Cross References

1. Tenn. Code Ann. § 49-10-108 2. 20 USCA 1232 g 3. TRR/MS 0520-1-3-.03(9) 4. Tenn. Code Ann. § 49-1-617 5. Tenn. Code Ann. § 10-7-504 6. Tenn. Code. Ann.§ 49-6-6007

Student Psychological Services 6.406 Student Records 6.600



Monitoring:

Review: Annually, in May

Descriptor Term:

Student Surveys, Analyses, and Evaluations

Descriptor Code:

6.4001 Issued Date:

06/05/14

Rescinds:

6.4001 Issued:

01/15/09

Surveys, analyses, and evaluations for research purposes shall be allowed by the Board when the 1

project is viewed as contributory to a greater understanding of the teaching-learning process, the 2

project does not violate the goals of the Board, and the disruption of the regular school program is 3

minimal. The director of schools shall develop administrative procedures for approving requests for 4

conducting surveys, analyses, or evaluations by agencies, organizations or individuals. The requests 5

shall outline what is to be done, who is to be involved and how the results will be used and 6

distributed.1 7

Prior to the dissemination of a survey, analysis, or evaluation to students, parents/guardians shall be 8

notified of their ability to review the materials. Such notification shall include information indicating 9

the purpose of the survey, analysis, or evaluation as well as who will have access to the results. 10

Following such notification and prior to the administration of the survey, analysis, or evaluation, 11

parents/guardians may opt their child out of participation. The director of schools shall develop 12

procedures for granting such parental requests and to implement the other provisions of this policy.5 13

No student shall be required, as part of any program, to submit to a survey, analysis or evaluation that 14

reveals information concerning: 2,5 15

1. Mental or physiological problems of the student or the student’s family; 16

2. Sexual behaviors or attitudes; 17

3. Illegal, anti-social, self-incriminating, or demeaning behavior; 18

4. Critical appraisals of other individuals with whom respondents have close family relationships; 19

5. Legally privileged relationships; 20

6. Income; or 21

7. the collection of student biometricdata involving the analysis of facial expressions, EEG brain 22

wave patterns, skin conductance, galvanic skin response, heart-rate variability, pulse, blood 23

volume, posture, and eye tracking. 24

1. political affiliations or beliefs of the student or the student's parent; 25

2. mental or psychological problems of the student or the student's family; 26

3. sexual behavior or attitudes; 27

4. illegal, anti-social, self-incriminating, or demeaning behavior; 28

5. critical appraisals of other individuals with whom respondents have close family relationships; 29

6. legally privileged relationships; 30

Surveys of Students 6.4001

Page 2 of 3

7. religious practices, affiliations or beliefs of the student or the student's parent; or 1

8. income 2

without the prior consent of the student (if the student is an adult or emancipated minor), or in the case 3

of an unemancipated minor, without the prior consent of the parent.5 4

The collection of the following student data is strictly prohibited: 5

1. Political affiliation or voting history; 6

2. Religious practices; and 7

3. Firearm ownership. 8

COLLECTING, DISCLOSING OR USING INFORMATION FOR MARKETING 3 9

In general, the district will not collect, disclose or use personal student information for the purpose of 10

marketing or selling that information or otherwise providing that information to others for that 11

purpose. 12

If any collected information is to be marketed or sold, parents will be directly notified at least annually 13

at the beginning of the school year of the specific or approximate dates when such information will be 14

collected. Parents, upon request, may inspect any instrument used to collect personal information for 15

the purpose of marketing or selling that information before the instrument is administered or 16

distributed to the student. All parents and students of appropriate age may decline to provide the 17

information requested. 18

This portion of the policy does not apply to the collection, disclosure or use of personal information 19

collected from students for the exclusive purpose of developing, evaluating or providing educational 20

products or services for or to students or educational institutions to the extent allowed by law, such as 21

the following: 4 22

1. College or other postsecondary education recruitment or military recruitment. 23

2. Book clubs, magazines and programs providing access to low-cost literary products. 24

3. Tests and assessments used by elementary schools and secondary schools to provide 25

cognitive, evaluative, diagnostic, clinical, aptitude or achievement information about students 26

(or to generate other statistically useful data for the purpose of securing such tests and 27

assessments) and the subsequent analysis and public release of the aggregate data from such 28

tests and assessments. 29

4. The sale by students of products or services to raise funds for school-related or education 30

related activities. 31

5. Student recognition programs.32

_____________________________ _____________________________

Surveys of Students 6.4001

Page 3 of 3


1. TCA 49-2-211 2. 20 USCA § 1232h 3. No Child Left Behind, Part F § 1061 (1)(E) & (F) & (2) 4. No Child Left Behind, Part F § 1061 (4)(A) 5. TCA 49-2-211

Testing Programs 4.700



Monitoring:

Review: Annually, in February

Descriptor Term:

Procedure for Granting Tenure Descriptor Code:

5.117 Issued Date:

Rescinds:

Issued:

The Board of Education will grant tenure only to those teachers who can present documentation of a 1

record of excellence as a teacher and who are determined by State guidelines to be considered a 2

"highly qualified" teacher or those making appropriate progress toward achieving that status. The 3

director of schools is responsible for documenting and presenting the recommendation for tenure to the 4

Board of Education.1 5

Documentation of a record of excellence in teaching must include: 6

1. Consistently high ratings on evaluations conducted by the principal and/or other evaluators 7

2. Specific evidence of effectiveness in teaching students (if appropriate): 8

(a) test scores, including the annual estimate of teacher effect on student progress2 9

(b) narrative descriptions of specific examples of effectiveness with students 10

(c) letters from parents 11

3. Record of attendance for the last five years 12

4. Documentation of strongly favorable student response 13

5. Letter from the principal summarizing reasons for recommendation of tenure 14

6. Other indicators of effectiveness may be included 15

The following additional guidelines will apply: 16

1. The decision to grant tenure is solely within the discretion of the Board of Education.3 17

2. The director of schools will recommend persons eligible for tenure at a board meeting in ample 18

time for the director of schools to provide notice of non-renewal to each teacher not granted tenure 19

prior to June 15 of the year of eligibility.within five (5) business days following the last 20

instructional day for the school year. 4 21

3. Only those teachers who receive a majority vote of the membership of the Board will be granted 22

tenure. 23

4. Teachers who earn tenure will be honored by the Board in a special ceremony, either at a board 24

meeting or in some other special public event. 25

5. A teacher who is eligible for tenure, but tenure is denied, shall not be rehired beyond the contract 26

year. 27

6. No person who has been denied tenure by the Board of Education shall be employed in the school 28

system in any position which requires a license. 29

Teacher Returning to Employment 30

A teacher who has attained tenure status in the school system and later resigns shall serve a two-year 31

probationary period upon reemployment, unless the probationary period is waived by the Board upon 32

request of the director of schools. Upon completion of the two-year period, the teacher shall either be 33

Procedure for Granting Tenure 5.117

Page 2 of 2

recommended by the director for tenure or non-renewed. If tenure is not granted, the teacher cannot 1

continue in employment.4 2

_____________________________

Legal References

1. Tenn. Code Ann. § 49-2-301(b)(1)(J) 2. Tenn. Code Ann. § 49-1-606(a) 3. Tenn. Code Ann. § 49-2-203(1) 4. Tenn. Code Ann. § 49-5-504 (b);

Tenn. Code Ann. § 49-5-409; Public Acts of 2015, Chapter No. 232


Tennessee School Boards Association Monitoring:


Descriptor Term:

Separation Practices for Non-Tenured Teachers

Descriptor Code:

5.201 Issued Date:

Rescinds:

Issued:

SUSPENSION PENDING AN INVESTIGATION 1 1

The director of schools may suspend a teacher at any time that may seem necessary, pending 2

investigation or final disposition of a case before the board or an appeal. If the matter under 3

investigation is not the subject of an ongoing criminal investigation or a department of children's 4

services investigation, and if no charges for dismissal have been made, a suspension pending 5

investigation shall not exceed ninety (90) days in duration. Under no circumstances shall the director 6

of schools suspend a non-tenured teacher with pay. If vindicated or reinstated, the non-tenured teacher 7

shall be paid full salary for the period of suspension. 8

SUSPENSION OF THREE DAYS OR LESS 2 9

A director of schools/designee may suspend a teacher for incompetence, inefficiency, neglect of duty, 10

unprofessional conduct and insubordination. Before an employee is suspended he/she shall be: (1) 11

provided with written notice, including the reasons for the suspension along with an explanation of the 12

evidence; (2) given an opportunity to respond to the director at a recorded conference, if requested 13

within five (5) days; and (3) given a written decision of the suspension within ten (10) days. Both 14

parties may be represented by counsel at the conference, which shall be recorded. 15

DISMISSAL OR SUSPENSION GREATER THAN THREE DAYS 16

The director of schools may dismiss or suspend for more than three days any non-tenured teacher 17

during the contract year for incompetence, inefficiency, insubordination, improper conduct or 18

neglect of duty after giving the non-tenured teacher, in writing, due notice of the charges. 19

The director of schools shall give the non-tenured teacher an opportunity for a full and complete 20

hearing before an impartial hearing officer. 2 21

The Board will appoint an impartial hearing officer to conduct such hearings. The hearing officer will 22

hear the case and the employee shall have the right to: 23

1. be represented by counsel; 24

2. call and subpoena witnesses; 25

3. examine all witnesses; and 26

4. require that all testimony be given under oath. 27

Factual findings and decisions in all dismissal cases shall be reduced to written form and delivered to 28

the affected employee within ten (10) working days following the close of the hearing. The employee 29

may appeal the decision to the Board within ten (10) working days of the hearing officer rendering the 30

written decision to the employee. Written notice of appeal to the Board shall be given to the director of 31

Separation Practices for Non-tenured Teachers 5.201

Page 2 of 4

schools. Within twenty (20) days' of receipt of notice, the director shall prepare a copy of the 1

proceedings, transcript, documentary and other evidence presented and provide the Board a copy of the 2

same. 3

The Board shall hear the appeal. No new evidence shall be introduced. The non-tenured teacher may 4

appear in person or be represented by counsel and argue why the decision should be modified or 5

reversed. The Board shall take one of the following actions: 6

1. sustain the decision; 7

2. send the record back if additional evidence is necessary; or 8

3. revise the penalty or reverse the decision. 9

Before any decision to dismiss is made, a majority of the membership of the Board shall concur in 10

sustaining the charges. The Board shall render a decision on the appeal within ten (10) working days 11

after the conclusion of the hearing. 12

The director of schools shall also have the right to appeal any adverse ruling by the Hearing Officer in 13

same manner as the non-tenured teacher. 14

Within twenty (20) days after receipt of notice of the decision of the Board, either party may appeal to 15

the chancery court in the county where the school system is located. The Board shall provide the entire 16

record of the hearing to the court. 17

NONRENEWAL 18

Non-tenured teachers are subject to the same rules and regulations and are entitled to the privileges of 19

employment enjoyed by tenured teachers except that they have no claim upon continuing employment 20

or tenure protections. 21

The principal is responsible for discussing deficiencies as part of the evaluation process with the non- 22

tenured teacher and providing assistance for overcoming these deficiencies. 23

The director of schools is under no obligation to re-employ non-tenured teachers at the end of their 24

contract period. If the director of schools determines not to renew the contract of a non-tenured 25

teacher,1 the following action shall be taken: 26

1. The Board shall be notified at the next regular board meeting; and 27

2. Written notice of non-renewal shall be hand delivered or sent to the employee by registered 28

mail so that it will be received by the employee prior to June 15 within five (5) business days 29

following the last instructional day for the school year.3 30

RESIGNATION 31

A teacher shall give the director of schools notice of resignation at least thirty (30) days before the 32

effective date of the resignation.4 The Board may waive the thirty (30) days-notice requirement and 33

permit a teacher to resign in good standing. 34

The conditions under which it is permissible to break a contract with the Board are as follows: 35


Page 3 of 4

1. The incapacity on the part of the teacher to perform the contract as evidenced by the certified 1

statement of a physician approved by the Board; 2

2. The release by the Board of the teacher from the contract which the teacher has entered into 3

with the Board. 4

Any teacher on leave shall notify the director of schools in writing at least thirty (30) days' prior to the 5

date of return if the teacher does not intend to return to the position from which he/she has taken leave. 6

Failure to render such notice may be considered a breach of contract.5 7

Upon a breach of contract, the Board, upon a motion recorded in its minutes, may file a complaint with 8

the Commissioner and request the suspension of a teacher’s certificate. After the Commissioner has 9

provided the teacher an opportunity for defense during a hearing, the Commissioner may suspend the 10

certificate for no less than thirty (30) and no more than three hundred sixty-five (365) days.6 11

RETIREMENT 12

Retirement shall mean a termination of services under conditions which will allow the employee to 13

draw benefits from retirement plans and/or social security benefits. 14

Employees eligible for retirement benefits may elect to retire at any age according to the provisions of 15

the retirement system. Central office personnel shall assist employees in securing retirement benefits; 16

however, it shall be the responsibility of the retiring employee to provide verification of eligibility in 17

writing from TCRS to the central office. It shall be the responsibility of the retiring employee to fi le 18

for benefits. 19

Employees who retire under TCRS may be employed up to one hundred twenty (120) days per year 20

without loss of retirement benefits. Retired teachers may substitute teach for an additional ninety (90) 21

days if the director of schools certifies in writing to the Board that no other qualified personnel are 22

available to substitute teach.7 23

The director of schools may employ teachers retired for at least one year for full-time employment as a 24

kindergarten through twelfth grade teacher on a year-to-year basis. Retirement benefits will not be lost 25

or suspended under certain conditions, which include but are not limited to the following:8 26

1. The director of schools of the employing system must certify in writing that no other qualified 27

individuals are available to fill the position; 28

2. The Commissioner of Education must certify that the employing school system serves an area 29

that lacks qualified teachers to serve in the position to be filled; 30

3. The retired teacher must hold a valid license and shall not be entitled to tenure status; 31

4. The retired teacher shall not be eligible to accrue additional retirement benefits, accrue leave or 32

receive medical insurance coverage; and 33

5. The salary paid to the retired member shall not be less than the rate of compensation set by the 34

Board for teachers with no experience filling similar positions, nor more than eighty-five 35

percent (85%) of the rate of compensation set by Board for teachers with comparable training 36

and years of experience filling similar positions. 37

(Note: Nonrenewal of non-tenured teachers after the contract year is not suspension or dismissal and 38

does NOT follow the suspension/dismissal procedures outlined in this policy. Rather, nonrenewal of 39


Page 4 of 4

non-tenured teachers after the contract year follows the nonrenewal procedures outlined in this 1

policy.) 2

3

_____________________________

Legal References

1. TCA 49-5-511(a)(3) 2. TCA 49-2-301 (b)(1)(GG), TCA 49-5-512(d) 3. TCA 49-5-409; Public Acts of 2015, Chapter No. 232 4. TCA 49-5-508 5. TCA 49-5-706 6. TCA 49-5-411 7. TCA 8-36-805 8. TCA 8-36-821


Tennessee School Boards Association

Monitoring:

Review: Annually, in April

Descriptor Term:

Student Assignments Descriptor Code:

6.205 Issued Date:

Rescinds:

Issued:

TO SCHOOLS 1

Students, including those in kindergarten, shall attend the school to which they are assigned.1 2

Parents who are dissatisfied with the assignment of their children may, within ten (10) days after the 3

assignment, make application to the Board for a hearing requesting a transfer to another school.2 4

TO CLASSES 5

The principal shall be responsible for assigning all students to classes. 6

Students who enter the system from another school system are to be placed by the principal in the 7

grade and/or level as indicated by records from the former school. If the student's placement is 8

inappropriate in the grade or level assigned, he/she may be reassigned by the principal to another grade 9

level. Parents shall be kept advised. 10

The principal shall separate an alleged victim of child sexual abuse from an alleged perpetrator if the 11

abuse allegedly occurred while the child was under the supervision or care of the school. If available 12

and appropriate, a child shall be reassigned if a request is made by the child’s parent or custodian and 13

the perpetrator has been: (1) substantiated by the department of children’s services; (2) adjudicated by 14

a juvenile court to have committed the child sexual abuse; or (3) criminally charged.315

_____________________________

Legal References

1. TCA 49-6-3102-3103 2. TCA 49-6-3201 3. Public Acts of 2015, Chapter No. 286


Tennessee School Boards Association

Monitoring:


Descriptor Term:

Medicines Descriptor Code:

6.405 Issued Date:

Rescinds:

Issued:

If under exceptional circumstances a child is required to take non-prescription or prescription 1

medication during school hours and the parent cannot be at school to administer the medication, only 2

the principal or the principal’s designee will assist in self-administration of the medication if the 3

student is competent to self-administer medicine with assistance in compliance with the following 4

regulations: 1 5

Written instructions signed by the parent will be required and will include: 6

1. Child’s name; 7

2. Name of medication; 8

3. Name of physician; 9

4. Time to be self-administered; 10

5. Dosage and directions for self-administration (non-prescription medicines must have label 11

direction); 12

6. Possible side effects, if known; and 13

7. Termination date for self-administration of the medication. 14

The medication must be delivered to the principal's office in person by the parent or guardian of the 15

student unless the medication must be retained by the student for immediate self-administration. (i.e. 16

students with asthma) 17

Volunteer personnel, trained by a registered nurse, may administer glucagon in emergency situations to 18

a student based on that student's Individual Health Plan (IHP). (Insert language only if board wishes 19

to allow personnel to volunteer to administer glucagon.) 20

The administrator/designee will: 21

1. Inform appropriate school personnel of the medication to be self-administered; 22

2. Keep written instructions from parent in student's record; 23

3. Keep an accurate record of the self-administration of the medication; 24

4. Keep all medication in a locked cabinet except medication retained by a student per physi- 25

cian's order; 26

5. Return unused prescription to the parent or guardian only; and 27

6. Ensure that all guidelines developed by the Department of Health and the Department of 28

Education are followed. 29

Medicines 6.405

Page 2 of 2

The parent or guardian is responsible for informing the designated official of any change in the 1

student's health or change in medication. 2

A copy of this policy shall be provided to a parent or guardian upon receipt of a request for long-term 3

administration of medication. 4

BLOOD GLUCOSE SELF-CHECKS 5

Upon written request of a parent or guardian, and if included in the student's medical management plan 6

and in the IHP, a student with diabetes shall be permitted to perform a blood glucose check or 7

administer insulin using any necessary diabetes monitoring and treatment supplies, including sharps. 8

The student shall be permitted to perform the testing in any area of the school or school grounds at any 9

time necessary. 10

Sharps shall be stored in a secure, but accessible location, including the student's person, until use of 11

such sharps is appropriate. 12

Use and disposal of sharps shall be in compliance with the guidelines set forth by the Tennessee Oc- 13

cupational Safety and Health Administration (TOSHA).2 14

STUDENTS WITH PANCREATIC INSUFFICIENCY OR CYSTIC FIBROSIS3 15

Students diagnosed with pancreatic insufficiency or cystic fibrosis shall be permitted to self-manage 16

their prescribed medication in a manner directed by a licensed healthcare provider without additional 17

assistance or direction. The Director of Schools shall develop procedures for the development of both 18

an Individualized Healthcare Plan (IHP) and an Emergency Care Plan (ECP) that conforms to state law 19

for every student with pancreatic insufficiency or cystic fibrosis that wishes to self-medicate.20

_____________________________ _____________________________


1. TCA 49-5-415 2. TCA 49-5-415(d)(7), Public Acts 2006,

Chapter No. 54 3. Public Acts of 2015, Chapter No. 321

Student Health Services 6.401



Monitoring:

Review: Annually, in January

Descriptor Term:

Expenditure of Funds Descriptor Code:

2.800 Issued Date:

01/15/09

Rescinds:

Issued:

Central Office 1

All expenditures shall be approved by the Board or the director of schools when authorized. No 2

expenditures shall be made except on an approved purchase order or contract. No expenditure may be 3

authorized or made which exceeds the appropriation for any fund of the budget as adopted or amended. 4

Employees of this system will not create or authorize creation of a deficit in any fund. Expenditures or 5

encumbrances will not be authorized, made or incurred in excess of any fund balance. The director of 6

schools shall develop federal grant expenditure and cash management procedures that comply with all 7

federal laws and regulations. 8

Individual Schools 9

Internal activity funds shall not be expended without written approval by the membership of the group. 10

All such expenses shall be in accordance with the Tennessee Internal School Uniform Accounting 11

Policy Manual. Restricted account expenditures require the account sponsor's approval prior to 12

expense. No checks will be written to employees from the internal school activity fund account. Any 13

supplemental compensation owed to the Board for extracurricular activities must be processed through 14

the director of schools' office in the same manner as salary and other payroll payments. The Board will 15

invoice the school for reimbursement. Substitute teacher's salaries related to restricted class and club 16

accounts will be paid by the Board and shall be reimbursed by the school from the appropriate class or 17

club account.1 18

Employees who authorize or contract for any obligation in violation of this policy shall assume 19

personal responsibility for the payment of the obligation, shall be subject to dismissal from 20

employment and shall be subject to applicable civil and criminal proceedings. Any obligation, 21

authorization for expenditure or expenditure made in violation of the law and this policy shall be 22

illegal and void.223

_____________________________

Legal References

1. Tennessee Internal School Uniform Accounting Policy Manual, Section 5-22

2. Tennessee Internal School Uniform Accounting Policy Manual, Section 5-17



Monitoring:

Review: Annually, in January

Descriptor Term:

Purchasing Descriptor Code:

2.805 Issued Date:

01/15/09

Rescinds:

7-15/7-16 Issued:

General 1

The school system will purchase competitively and seek maximum educational value for every dollar 2

expended. Authorization to purchase shall be provided by the Board. The director of schools shall 3

serve as purchasing agent for the system-wide purchasing.1 Principals shall serve as purchasing agents 4

for individual schools. 5

Purchases made by anyone not authorized by the appropriate officials shall become the personal 6

responsibility of the persons making the purchase agreement. The Board will not, under any 7

circumstances, be responsible for payment for any material or supplies purchased by unauthorized 8

individuals or in a prescribed manner. 9

No school shall be obligated to pay for any expenditures made by a student or a teacher or by any other 10

employee unless s/he first receives a written purchase order from the proper office or unless prior 11

written permission or arrangements are made with the principal. 12

The Board will purchase locally whenever other conditions are comparable. 13

Individual Schools 14

The director of schools must approve the following purchases: 15

1. a single piece of equipment costing more than five thousand dollars ($ 5,000.00); 16

2. one that is to be attached to or one that requires alteration of the building; or 17

3. one that will become a permanent fixture. 18

Central Office 19

ROUTINE PURCHASES 20

Routine purchases shall include expenditures for supplies, salaries, and routine expenditures required 21

for the operation of the school system. These expenditures shall be anticipated and provided for in the 22

budget and will normally be authorized by the Board at the beginning of the fiscal year. The director 23

of schools shall make all routine purchases without further Board authorization; however, the Board 24

shall be promptly informed if any substantial variation from budgeted estimates becomes necessary. 25

26

Purchasing 2.805

Page 2 of 3

SPECIAL PURCHASES 1

Special purchases are those which are not routine and which may or may not be specifically identified 2

by line item in the budget. Examples of special purchases are all capital expenditures such as for 3

vehicles, buildings, major contracts, purchases of major equipment, items for long-term use and 4

supplies of an unusual quantity or nature. All purchases in this category shall require specific prior 5

Board approval on an item-by-item basis. In its approval, the Board may place constraints on the 6

director of schools requiring Board evaluation and/or approval at various steps in the procurement 7

process. This will be determined by the Board on an individual basis depending on the nature of the 8

procurement action. 9

EMERGENCY PURCHASES 10

Emergency purchases are those which are necessary to avert hazards which threaten health or safety, to 11

protect property from damage or to avoid major disruption of educational activities. If within 12

budgetary limits and deemed essential, emergency purchases may be made by the director of schools. 13

However, if the purchase is of such significant magnitude as to impact on the integrity of the budget, 14

the chairman shall call a special or emergency meeting of the Board to deal with the matter. In any 15

event, the Board shall be advised promptly of all emergency purchases. 16

PURCHASING OF SURPLUS PROPERTY 17

The director of schools and other employees designated by the Board shall be authorized to act for the 18

Board in acquiring federal surplus property through the Tennessee General Services Department for 19

surplus property and in entering into agreements, certifications and covenants of compliance 20

concerning the use of federal surplus property. 21

Further, the director of schools is authorized to purchase any needed items through suppliers approved 22

on the state bid list. 23

COOPERATIVE PURCHASING 24

The Board, at its option, will join in cooperative purchasing with other school systems to take 25

advantage of lower prices for bulk purchasing and to reduce the cost involved in bidding whenever 26

such buying appears to be to the benefit of the system.The availability of money for the fund/account 27

in question should be determined before Purchase Orders are approved. 28

PURCHASING WITH FEDERAL GRANT FUNDS 29

Before grant funds are obligated or expended, the director or his designee shall review the cost of a 30

proposed expenditure and determine if it is an allowable use of federal grant funds. The director will 31

minimize the time that elapses between the transfer and disbursement of funds once an expenditure is 32

approved. 33

No person officially connected with or employed by the school system may participate in the selection, 34

award, or administration of a contract supported by a federal award if he or she has a real or apparent 35

conflict of interest. A real or apparent conflict of interest arises when the employee, officer, or agent, 36

any member of his or her immediate family, his or her partner, or an organization which employs or is 37

Purchasing 2.805

Page 3 of 3

about to employ any of the parties indicated herein, has a financial or other interest in or a tangible 1

personal benefit from a firm considered for a contract. Upon discover of any potential conflict, the 2

director shall disclose the potential conflict to the federal awarding agency in writing. 3

_____________________________

Legal References

1. TCA 49-2-206(3); TCA 6-36-115



Monitoring:


Descriptor Term:

Attendance

Descriptor Code:

6.200 Issued Date:

Rescinds:

6.200 Issued:

01/15/09

Attendance is a key factor in student achievement and therefore, students are expected to be present 1

each day school is in session. 2

The attendance supervisor shall oversee the entire attendance program which shall include:1 3

1. All accounting and reporting procedures and their dissemination; 4

2. Alternative program options for students who severely fail to meet minimum attendance 5

requirements; 6

3. Ensuring that all school age children attend school; 7

4. Providing documentation of enrollment status upon request for students applying for new or 8

reinstatement of driver's permit or license; and 9

5. Notifying the Department of Safety whenever a student with a driver's permit or license 10

withdraws from school.2 11

Student attendance records shall be given the same level of confidentiality as other student records. 12

Only authorized school officials with legitimate educational purposes may have access to student 13

information without the consent of the student or parent/guardian.3 14

Absences (K-8) 15

Absences shall be classified as either excused or unexcused as determined by the principal or his/her 16

designee. If an absence is unexcused, the work missed may be made up credit within five (5) days of 17

returning to school from said absence. 18

Absences (K-12) 19

Absences shall be classified as either excused or unexcused as determined by the principal or his 20

designee. If an absence is unexcused, the work missed may be made up within five (5) days of 21

returning to school from said absence. Our-of-school suspension days will be considered absences and 22

students absent for out-of-school suspension shall be allowed to make up the work missed within five 23

(5) days of returning to school from said absence and receive 80% of the grade earned. If a grade was 24

not taken for the day missed, no deduction in grades will occur because of the absence. Students who 25

accumulate six or more unexcused absences in a class during the semester or a total of ten excused or 26

unexcused will not receive credit for the class. In the case of emergency or significant extenuating 27

circumstances, a request for an exception may be made, in writing, to the principal. 28

Attendance 6.200

Page 2 of 6

The following list states circumstances and criteria under which absences will be excused: 1

1. Personal Illness 2

a. A note from the student's parent/guardian or legal custodian will be required upon the 3

student's returning to school. The note should include the reason(s) for and the date(s) 4

of the absence. Upon returning to school, a student has five (5) school days in which to 5

submit a note. 6

b. The school may accept a written note from a parent/guardian or legal custodian 7

verifying a student's illness for up to a total of ten (10) accumulated days during the 8

school year. However, if a student is absent due to illness more than a total of ten (10) 9

accumulated days, a doctor's note specifying inclusive dates for the illness must be 10

submitted in order for any subsequent absences to be excused. 11

2. Illness of Immediate Family Member - A doctor's statement may be required after three (3) 12

days. 13

3. Deaths 14

a. In the family - One day will be excused. Additional days will be excused at the 15

discretion of the principal. 16

b. Of others - The principal may approve as an excused absence with appropriate 17

documentation. 18

4. Extreme Weather Conditions 19

5. Dental, Medical, and Counseling Appointments - We strongly urge that these 20

appointments be scheduled after school. However, if these appointments are during 21

school hours, a doctor or counselor's verification will be required; and reasonable travel 22

time to and from the office will be allowed. Full days for dental and medical 23

appointments will rarely be excused. 24

6. Religious observances;4 25

7. Required Court Appearances - Written verification of the appearance and the time 26

involved must be submitted upon the student's returning to school. These excuses may 27

be obtained in the clerk's office of that particular court. 28

8. Extenuating Circumstances - Circumstances, with appropriate documentation, which 29

in the judgement of the principal constitutes a good and sufficient cause of absence 30

from school. 31

The principal shall be responsible for ensuring that:5 32

1. Attendance is checked and reported daily for each class; 33

Attendance 6.200

Page 3 of 6

2. Daily absentee sheets contain sign in/sign out sheets and indicate students present or 1

absent for the majority of the day; 2

3. All student absences are verified; 3

4. Written excuses are submitted for absences and tardiness; 4

5. System-wide procedures for accounting and reporting are followed. 5

TRUANCY 6

Truancy is defined as an absence for an entire school day, a major portion of the school day or the 7

major portion of any class, study hall or activity during the school day for which the student is 8

scheduled. Any absence without a note is automatically unexcused. Out-of-school suspension days are 9

likewise unexcused absences. 10

Students who are absent five (5) days without adequate excuse will be reported to the director of 11

schools who will, in turn, provide written notice to the parents/guardians of the student's absence.5 12

The name of any student who has been truant due to late arrivals and/or early departures may also be 13

referred to the attendance personnel. The attendance personnel will pursue available means to facilitate 14

and persuade the student's return to regular attendance. If the student's attendance does not improve 15

significantly, both the student and parent(s)/guardian(s) or legal custodian shall be subject to court 16

action. A principal/designee may file a petition if absences are excessive. 17

The Board shall determine annually and include in the school calendar a plan for using three (3) 18

abbreviated school days and the procedures for making up missed instructional days. In addition, the 19

Board shall determine annually whether to use flexible scheduling for kindergarten students. 20

Students participating in school-sponsored activities whether on- or off-campus shall not be counted 21

absent. In order to qualify as “school-sponsored,” the activity must be school-planned, school-22

directed, and teacher-supervised.6 23

EXCUSED ABSENCE 24

A one-day excused absence is provided for students when their parent or custodian is deployed into 25

active military service. A one-day excused absence is also provided for students when the parent or 26

custodian returns from active military service. Students shall be permitted to make up schoolwork 27

missed during the excused absences.7 28

NON-SCHOOL SPONSORED EXTRACURRICULAR ACTIVITY 29

A principal or designee may excuse a student to participate in a non-school-sponsored extracurricular 30

activities. The principal should document the approval in writing and shall excuse no more than ten 31

(10) absences each school year. No later than seven (7) business days prior to the student’s absence, 32

the student shall provide documentation to the school as proof of the student’s participation along with 33

a written request for the excused absence from the student’s parent or custodian. The request must 34

Attendance 6.200

Page 4 of 6

include the following: student’s name and personal identification number; student’s grade; the dates 1

of the student’s absence; and the signature of the student and parent or custodian. 2

3

PERFECT ATTENDANCE 4

To be eligible for perfect attendance, a student must be in attendance for a length of time equal to the 5

state’s minimum hourly requirement for a school day. To have perfect attendance in a particular class, 6

a student must be present every day for over half the class period. Any student who misses class or a 7

day of school because of the observance of a day set aside as a sacred by a religious denomination of 8

which the student is a member or adherent, shall be deemed to have met the requirements of perfect 9

attendance if his/her only absences were related to such observance. 10

Any student who misses class or a day of school because of a scheduled visit to a college or university 11

shall be deemed to have met the requirements of perfect attendance if his/her only absence(s) were 12

related to such visit(s). 13

Any student who misses class or a day of school because of earning exemption from exams shall be 14

deemed to have met the requirements of perfect attendance if his/her only absence(s) were related to 15

the exemptions. 16

POSITIVE INCENTIVES FOR PERFECT ATTENDANCE 17

Grades K-8 18

Individual schools are encouraged to provide incentives for regular attendance. 19

Grades 9-12 20

1. Final Exam Exemptions-Eligibility for exam exemptions begins the first day of school. The 21

final decision regarding final exam exemption of any student will be determined by the 22

principal/designee. Any student who has been suspended (in-school or out-of-school) is not 23

eligible for exemptions. The criteria for final exam exemption are as follows: 24

Full Year Class One Semester Class 25

8 absences—A Average 4 absences—A average 26

6 absences—B average 3 absences—B average 27

4 absences—C average 2 absences—C average 28

2 absences—D average 1 absence—D average 29

ABSENCES MAY NOT BE MADE UP FOR THE PURPOSE OF QUALIFYING FOR EXAM 30

EXEMPTION. 31

Attendance 6.200

Page 5 of 6

2. A student who has perfect attendance for the preceding semester will receive an excel card 1

from the Chamber of Commerce. 2

3. Any student in Rutherford County Schools with four (4) years perfect attendance will receive a 3

plaque in recognition of this achievement. 4

TARDIES (K-12) 5

Being on time to school and class is essential for optimum teaching and learning. When a student is 6

tardy, he/she disrupts this process for others and loses important learning time for himself/herself. 7

School bus transportation is provided free of charge to students of Rutherford County. For this reason, 8

tardies related to car problems, traffic, oversleeping, etc. are not valid reasons for tardiness. To receive 9

an excused tardy when late to school, the student must have either: 10

a. A doctor’s statement 11

b. An official court notice 12

c. A parent conference or a parent’s telephone call and approval by the administration. (Personal 13

illness would be excused.) 14

APPEAL PROCEDURE 15

1. The initial appeal shall be to the building principal or his/her designee. 16

2. If not resolved at the building level, the appeal should be made through the Attendance Office 17

or the Rutherford County Board of Education. 18

3. The Appeals Committee will consist of one principal/assistant principal, one attendance 19

personnel representative and the Director’s designee. 20

4. All appeals must be in writing and must state the reasons for the request. 21

5. The parent and student must provide medical documentation or other evidence to support the 22

request. Review, the Board may affirm or overturn the decision of the director of 23

schools/designee. The action of the Board shall be final. 24

MAKE-UP WORK 25

[Insert local practices concerning make-up work] 26

STATE-MANDATED TESTS/GATEWAY EXAMS 8 27

Students who are absent the day of the scheduled Gateway Tests/End-of-Course exams must present 28

signed doctor's excuse or must have been given an excused release by the principal prior to testing to 29

receive an excused absence. Students who have excused absences will be allowed to take a make-up 30

exam developed by the teacher that will count as 25% of their grade. Excused students will receive an 31

incomplete in the course until they have taken the Gateway test. This shall take effect at the beginning 32

of the 2008-2009 school year. 33

Attendance 6.200

Page 6 of 6

Students who have an unexcused absence shall receive a failing grade on the course exam which shall 1

be averaged into their final grade at 25%. 2

All students who miss a scheduled Gateway Test must take the test at the next administration in order 3

to meet their Gateway diploma requirement. 4

DRIVER'S LICENSE REVOCATION 2 5

More than ten (10) consecutive or fifteen (15) reported absences (excused or unexcused) by a student 6

during any semester renders a student ineligible to retain a driver's permit or license, or to obtain such 7

if of age. 8

In order to qualify for reclaiming a driver's permit or license, the student must make a passing grade in 9

at least three (3) full unit subjects or their equivalency at the conclusion of a subsequent grading 10

period. 11

_____________________________ _____________________________

Legal References

Cross References

1. TRR/MS 0520-1-3-.08(1)(a); TCA 49-6-3006 2. TCA 49-6-3017 3. TCA 10-7-504; 20 U.S.C. § 1232g 4. TRR/MS 0520-1-3-.03(16); TCA 49-6-2904 5. TCA 49-6-3007 6. Attendance Accounting Procedural Manual, '11-'12 (0104), Minimum Standards and Guidelines, State Department of Education 7. Public Acts 2006, Chapter No. 552 8. TRR/MS 0520-1-3-.06(1)(d)(2)

Extracurricular Activities 4.300 Reporting Student Progress 4.601 Promotion and Retention 4.603 Recognition of Religious Beliefs 4.803 Student Records 6.600




Descriptor Term:

Compulsory Attendance Ages

Descriptor Code:

6.201 Issued Date:

01/15/09

Rescinds:

5-2/5-4 Issued:

Children between the ages of six (6) and seventeen (17) years, both inclusive, must attend a public or 1

private school.1 A parent/guardian or legal custodian who believes that their child is not ready to 2

attend school at the designated age of mandatory attendance may make application to the principal of 3

the public school which the child would attend for a one (1) semester or one year deferral in required 4

attendance. Any such deferral shall be reported to the director of schools by the principal. Under 5

certain circumstances the Board may temporarily excuse students from complying with the provisions 6

of the compulsory attendance law.2 7

Any child residing within the state, six (6) years of age on or before September 30 of the current school 8

year, who makes application for admission shall be enrolled in the school designated by the Board.3 9

A child entering kindergarten shall be no less than five (5) years of age on or before August 15 10

September 30 of the current school term.4 No child shall be eligible to enter first grade without having 11

attended an approved kindergarten program.4 12

Any transfer student applying for admission who was legally enrolled as a first grade student in 13

another state and who will be six years of age no later than December 31 of the current school year, 14

shall be enrolled in the first grade. Any transfer student applying for admission who was legally 15

enrolled in an approved kindergarten in another state and who will be five years of age no later than 16

December 31 of the current school year, shall be enrolled in kindergarten. 17

Any child applying for admission who was legally enrolled in an approved kindergarten in another 18

state during the preceding school year, who is six years of age no later than December 31 of the current 19

school year, and who could have enrolled in first grade in that state during the current school year, 20

shall be enrolled in the first grade. 21

A child entering a special education program shall be no less than three (3) years of age.5 22

A person eighteen (18) years of age or older who applies for admission must have the application 23

approved by the principal and director of schools when: 24

1. He/she fails to enroll within thirty (30) calendar days after school officially starts; or 25

26

2. He/she has dropped out of school and wants to re-enter. 27

The compulsory attendance law shall not apply to the following: 2 28

1. A student who has received a diploma or other certificate of graduation; 29

30

2. A student who is enrolled and making satisfactory progress in a course leading to a GED; or 31

Textbooks 4.401

Page 2 of 2

3. A student enrolled in a home school who has reached the age of seventeen (17). 1

_____________________________ _____________________________


1. TCA 49-6-3001(c)(1); Covell v. State (1920), 143 Tenn. 571, 227 S.W. 41

2. TCA 49-6-3005 TCA 49-3-310(1)(C) 3. TCA 49-6-3001(a); TCA 49-6-3001(b)(1) 4. TCA 49-6-201(3); TCA 49-6-201(8)(d); TRR/MS

0520-1-3-.03(10) 5. 20 U.S.C. Sec 5. 1400-1485

Special Education Program 4.202 Adult Education Program 4.208 Special Education Students 6.500



Monitoring:


Descriptor Term:

Homeless Students Descriptor Code:

6.503 Issued Date:

02/16/11

Rescinds:

6.502 Issued:

01/15/09

Under federal law, homeless children must have access to an appropriate public education, including 1

preschool, and be given a full opportunity to meet state and local achievement standards. They must be 2

included in state and district-wide assessments and accountability systems.1 3

Information regarding this policy will be included in the Rutherford County Student Handbook which 4

will be distributed to all students annually and upon enrollment. This policy will be posted in every 5

school in the system as well as other places where homeless children and families receive services. 6

A. Definitions 7

Homeless children means children and youth who are otherwise legally entitled to or eligible for a free 8

public education, including preschool, and who lack a fixed, regular, and adequate nighttime residence, 9

including: 10

• Children and youth who are sharing the housing of other persons due to loss of housing, 11

economic hardship, or a similar reason; are living in motels, hotels, campgrounds, or trailer 12

parks due to lack of alternative adequate accommodations; are living in emergency or 13

transitional shelters; are abandoned in hospitals; or a waiting foster care placement. 14

• Children and youth who have a primary nighttime residence that is a private or public place 15

not designed for or ordinarily used as regular sleeping accommodation for human beings. 16

• Children and youth who are living in a car, public space, abandoned building, substandard 17

housing, bus or train station, or similar setting. 18

• Migratory children and youth who are living in a situation described above. 19

A child or youth shall be considered to be homeless for as long as he or she is in living situation 20

described above. 21

Unaccompanied youth means a youth not in the physical custody of a parent or guardian, who is 22

homeless as defined above. 23

Enroll and enrollment mean attending school and participating fully in school activities. 24

Parent means a person having legal or physical custody of a child or youth. 25

School of origin means the school the child or youth attended when permanently housed 26


Page 2 of 6

Liaison is the staff person designated by the Rutherford County School System as the person 1

responsible for carrying out the duties assigned to the liaison by the McKinney-Vento Act. The liaison 2

is to assist homeless children to enroll and succeed in school and ensure that homeless children and 3

families receive educational services for which they are eligible, including Head Start and Even Start 4

programs, preschool programs (if offered to other), and referrals to health care, dental, mental health 5

and other appropriate services. Each school shall also designate a person to serve as the homeless 6

liaison who shall assist in carrying out this policy within the school. 7

B. Identification 8

In collaboration with school personnel and community organizations, the liaison designated for the 9

school system will identify homeless children in the district, both in and out of school. The liaison will 10

train school personnel on possible indicators of homelessness, sensitivity in identifying homeless 11

families and youth, and procedures for forwarding information indicating homelessness to the liaison. 12

The liaison will also instruct school registrars and secretaries to inquire about possible homelessness 13

upon the enrollment in school. Community partners in identification may include the following: family 14

and youth shelters, soup kitchens, motels, campgrounds, drop-in centers, welfare departments and 15

other social service agencies, street outreach teams, faith-based organizations, truancy and attendance 16

officers, local homeless coalitions, and legal services. 17

C. School Selection 18

Each homeless child has the right to remain at his or her school of origin or to attend the school for 19

which the child is zoned based upon where the child is actually living. Maintaining a student in his or 20

her school or origin is important for both the student and our district. Therefore, in selecting a school, 21

homeless children shall remain at their schools of origin if it would be in the child's best interests and it 22

is reasonably feasible to do so. To the extent feasible, students may remain at their schools of origin 23

the entire time they are homeless and until the end of any academic year in which they become 24

permanently housed. The same applies if a child or youth loses his or her housing between academic 25

years. 26

In determining what is in the child's best interest, the school system, to the extent feasible, will comply 27

with the request made by a parent or guardian regarding school selection. The child's parent or 28

guardian shall be provided a written explanation of the school's decision if the decision is to not allow 29

the child to enroll at the school selected. The written explanation must also inform the parent or 30

guardian of his/her right to appeal the decision. The parent or guardian shall be referred to the liaison 31

who shall carry out the dispute resolution process. 32

D. Enrollment 33

Consistent, uninterrupted education is vital for academic achievement. Due to the realities of 34

homelessness and mobility, homeless students may not have school enrollment documents readily 35

available. Nonetheless, the school selected for enrollment must immediately enroll any homeless child. 36

Enrollment may not be denied or delayed due to the lack of any document normally required for 37

enrollment, including: 38

39


Page 3 of 6

• Proof of residency 1

• Transcripts/school records (The enrolling school must contact the student's previous school to 2

obtain school records. Initial placement of students whose records are not immediately 3

available can be made based on the student's age and information gathered from the student, 4

parent, and previous schools or teachers.) 5

• Immunizations or immunization/health/medical/physical records (If necessary, the school 6

must refer students to the liaison to assist with obtaining immunizations and/or immunization 7

and other medical records. Health records may often be obtained from previous schools or state 8

registries, and school- or community-based clinics can initiate immunizations when needed.) 9

• Proof of custody or guardianship 10

• Birth certificate 11

• Any other document requirements 12

• Unpaid school fees 13

• Lack of uniforms or clothing that conforms to dress codes 14

• Any factor related to the student's living situation 15

Unaccompanied youth must also be immediately enrolled in school. They must either enroll 16

themselves or be enrolled by a parent, non-parent caretaker, older sibling, or liaison. 17

The school at which the homeless child enrolls shall immediately contact the last school attended to 18

obtain academic or relevant records. If the child needs immunizations or medical records, the school 19

shall contact the liaison. The liaison shall assist in obtaining immunizations or medical records, as 20

necessary. 21

E. Transportation 22

Without appropriate transportation, a student may not be able to continue attending his or her school of 23

origin. To avoid such forced school transfers, at a parent's request, transportation shall be provided to 24

and from the school of origin for a homeless child. Transportation shall be provided for the entire time 25

the child or youth has a right to attend that school, as defined above, including during pending 26

disputes. The liaison shall request transportation to and from the school of origin for unaccompanied 27

youth. 28

Schools and liaisons shall assist in arranging transportation requests. If a homeless student is living and 29

attending school in this district, the Rutherford County School System shall arrange transportation. If 30

the homeless student is living in this district but attending school in another, or attending school in this 31

district but living in another, the Rutherford County School System will seek a shared reimbursement 32

of transportation expenses from the other school district or, if applicable, be financially responsible for 33

a portion of the other school district's expenses in transporting the homeless student. Inter-district 34

disputes shall not result in a student in transition missing school. If such a dispute arises, this district 35


Page 4 of 6

will arrange transportation and immediately bring the matter to the attention of the State Coordinator 1

for the Education of Homeless Children and Youth. 2

Homeless children shall also be provided with other transportation services comparable to those 3

offered to house students. 4

F. Services 5

All homeless children and youth in Rutherford County schools will be enrolled and receive instruction 6

in the same schools and classrooms as all other students enrolled. They will not be isolated or 7

stigmatized by any activities of the school system. Homeless children shall be provided appropriate 8

services comparable to services offered to other students in the school, including: 9

• Transportation 10

• Title I 11

• Educational services for which the student meets eligibility criteria, including special 12

education and related services and programs for English language learners. 13

• Vocational and technical education programs 14

• Gifted and talented programs 15

• School nutrition programs 16

• Before and after school care (if offered and available to others) 17

The Rutherford County School System will follow state procedures to ensure that homeless children 18

and youth who are out of school are identified and accorded equal access to appropriate secondary 19

education and support services. School personnel shall refer homeless children to appropriate health 20

care services, including dental and mental health services. The liaison will assist the school in making 21

such referrals, as necessary. 22

School personnel must also inform parents of all educational and related opportunities available to 23

their children and provide parents with meaningful opportunities to participate in their children's 24

education. All parent information required by any provision of this policy must be provided in a form, 25

manner, and language understandable to each parent. 26

F.G Disputes 27

If a dispute arises over any issue covered in this policy, the homeless child shall be immediately 28

admitted to the school in which enrollment is sought, pending final resolution of the dispute. The 29

student shall also have the right to all appropriate educational services, transportation, and school 30

nutrition programs. 31

The school where the dispute arises shall provide the parent or unaccompanied youth with a written 32

explanation of its decision and the right to appeal and shall immediately refer the parent or youth to the 33


Page 5 of 6

liaison. The liaison shall ensure the student is enrolled in the school of his or her choice and receiving 1

other services to which he or she is entitled and shall resolve the dispute as expeditiously as possible. 2

The parent or unaccompanied youth shall be given every opportunity to participate meaningfully in the 3

resolution of the dispute. The liaison shall keep records of all disputes in order to determine whether 4

particular issues or schools are repeatedly delaying or denying the enrollment of children and youth in 5

transition. 6

The parent, unaccompanied youth, or school district may appeal the liaison's decision as provided in 7

the state's dispute resolution process. 8

G. Free Meals 9

To help ensure that children and youth in transition are available for learning, the U.S. Department of 10

Agriculture has determined that all homeless children are automatically eligible for free meals. On the 11

day a homeless child enrolls in school, the enrolling school must submit the student's naem to the food 12

services office. 13

H. Title I 14

Homeless children are automatically eligible for comparable Title I services, regardless of what school 15

they attend. The Rutherford County School System shall reserve such funds as are necessary to provide 16

services comparable to those provided to Title I student to homeless children attending non-17

participating schools. The amount reserved shall be determined by a formula based upon the per-pupil 18

Title I expenditure and developed jointly with the liaison and the Title I director. Reserved funds will 19

be used to provide education-related support services to homeless children. 20

Our district's Title I plan will be coordinated with our McKinney-Vento services, through collaboration 21

between the Title I director and the liaison. Homeless children shall be assessed, reported on, and 22

included in accountability systems, as required by federal law and U.S. Department of Education 23

regulations and guidance. 24

I. Training 25

The school system liaison will conduct training and awareness activities for the appropriate school 26

system employees. The training and activities will be designed to increase staff awareness of 27

homelessness, facilitate immediate enrollment, ensure compliance with this policy, and increase 28

sensitivity to homeless children. The liaison shall also obtain from every school the name and contact 29

information of a building liaison. Building liaisons will lead and coordinate their schools' compliance 30

with this policy and will receive training from the district liaison annually. 31

J. Coordination 32

The Rutherford County School System and its liaison shall coordinate with and seek support from the 33

State Coordinator for the Education of Homeless Children, local social service agencies and other 34

agencies or programs providing services to homeless children and families. 35

36


Page 6 of 6

K. Pre-school 1

Homeless children between the ages three (3) and five (5) [before September 30th August 15 who also 2

have disabilities will be referred for pre-school services under the Individuals with Disabilities 3

Education Act (IDEA). Homeless children with disabilities under age three (3) will be referred for at-4

risk services under Part C of IDEA and screened to determine if referrals for additional Part C services 5

are appropriate. The liaison will collaborate with Head Start and Even Start programs and other pre-6

school programs to ensure that children in transition can access those programs.7

_____________________________ _____________________________


1. McKinney-Vento Education Assistance Improvements Act of 2001, Part C, § 721

Student Transportation 3.400 Parental Involvement 4.502 Promotion and Retention 4.603 School Admissions 6.203 Migrant Students 6.504


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Monitoring:


Descriptor Term:

Long-Term Leaves of Absence for Professional Personnel

Descriptor Code:

5.304 Issued Date:

Rescinds:

Issued:

All personnel holding a position that requires a teacher's license shall be granted leave for military 1

service, legislative service, maternity, adoption or recuperation of health without loss of accumulated 2

leave credits, tenure status or other fringe benefits. All leaves (military, legislative, maternity, 3

adoption and recuperation of health) shall be requested in writing at least thirty (30) days in advance 4

on forms provided by the Director of Schools. The thirty (30) day notice may be waived or reduced by 5

the director of schools upon submission of a certified statement by a physician. The application for 6

leave forms shall require: 7

1. A brief description of the type of leave requested; 8

2. The requested dates for beginning and ending leave; and 9

3. A statement of intent to return to the position from which leave is granted along with a 10

physician’s statement releasing the employee to return to work; 11

4. A physician’s statement supporting the initial request for leave and any extension requested. 12

Each applicant shall be notified in writing of the action of the director and the beginning and ending 13

dates of the leave which is granted. All leaves, except military leave, shall be from a specific date to a 14

specific date. However, any medical leave may be extended by the director of schools upon written 15

request from the employee. Military leave shall be granted for whatever period may be required. The 16

procedure and condition for extending leave are the same as those used when the original request was 17

granted. A maximum of two consecutive years of extended leave of absence for legislative service 18

maternity, adoption or recuperation of health may be taken in a career with the Rutherford County 19

Board of Education. 20

Certified positions vacated by teachers on nonpaid leave shall be filled with a substitute or interim 21

teacher while the teacher is on leave. If the leave does not exceed twelve (12) months the teacher shall 22

be returned to the same position. IF the leave exceeds twelve (12) months, the teacher shall be placed 23

in the same or comparable position upon return. 24

Any teacher on leave shall notify the director of schools at least thirty (30) days prior to the date of the 25

return if the teacher does not intend to return to the same position from which he or she is on leave. 26

Failure to give such notice shall be considered breach of contract. 27

PAY AND BENEFITS 28

All leave granted in conformance with this policy shall be without pay except as may be covered by 29

sick leave in the case of maternity and recuperative leaves. Employees shall have the opportunity to 30

continue participation, at their own expense, in group insurance plans subject to restrictions of the 31

insuring carrier. Arrangements for direct payment shall be made by the employee directly with the 32

insurance clerk. 33

Long-Term Leaves of Absence for Professional Personnel 5.304

Page 2 of 2

Employees who take leave under the provisions of the Family Medical Leave Act (FMLA) shall have 1

the same portion of their insurance premiums paid by the Board as is paid for active employees. This 2

leave is limited to twelve (12) weeks and subject to the restrictions and conditions of the Family 3

Medical Leave Act (FMLA). 4

5

6

_____________________________ _____________________________


1. TCA 49-5-702 2. TCA 49-5-703 3. TCA 49-5-704 4. TCA 49-5-705 5. TCA 49-5-706

Family and Medical Leave 5.305 Military Leave 5.306 Physical Assault Leave 5.307 Sabbatical Leave 5.308 Legislative Leave 5.309 Interim Employees 5.700




Descriptor Term:

Textbooks Descriptor Code:

4.401 Issued Date:

Click here to enter a date.

Rescinds:

4.401 Issued:

06/05/14

SELECTION 1 1

The selection of textbooks shall be completed according to the laws and policies required by the State 2

of Tennessee and the State Textbook Commission. The responsibility for textbook selection rests with 3

the local textbook selection committees subject to approval by the Board. The Director of Schools in 4

consultation with the Assistant Superintendent for Curriculum and Instruction shall make a 5

recommendation of the number of committee members needed and the nominees based upon the 6

subject matter field(s) and the grade levels for which the adoption includes. Announcement of the 7

Textbook Adoption Committee nomination shall be posted on the Rutherford County Schools website 8

at least thirty (30) days prior to committee nominations being presented to the Board for review and 9

approval. Review committees shall be set up by grade level groups and subject matter fields and be 10

composed of teachers, or supervisors and teachers, parents with children enrolled in the Rutherford 11

County School system and the time of appointment to a committee, with the optional inclusion of 12

experts in grade level or subject matter field for which the textbooks and instructional materials are to 13

be reviewed. Each committee shall be chaired by the Instructional Coordinator, Supervisor, or 14

Specialist over the subject matter field for which the review is covering. The committee shall be made 15

up of the following percentages: Teachers and/or Supervisors nominees shall include persons from at 16

least 50% of Rutherford County Schools in which the adopted materials will be used. The number of 17

parents on each review committee shall comprise no less than 10 % but no more than 20%15% of the 18

committee total. Principals in consultation with the Parent-Teacher Organization leadership shall 19

submit up to two persons for consideration. Experts are optional but may be college professors or 20

credentialed subject matter specialists comprising up to 10% of the committee total. The members of 21

the committee authorized in this policy shall serve for the length of time the adoption process for 22

which they are appointed lasts. 23

INSPECTION 24

The director of schools shall establish a procedure for providing citizens of the community with an 25

opportunity to examine proposed textbooks prior to their final adoption,2 including public notice of 26

time and location at which textbooks may be examined. Once the proposed textbooks have been 27

approved by the Board, the director of schools shall post the list of all approved textbooks and 28

instructional materials on the school system’s website and send a copy of the list to the commissioner 29

of education. 30

The director of schools shall develop forms and procedures to enable citizens to file complaints 31

regarding the selection or content of approved textbooks. Following the conclusion of the 32

administrative process 33

Textbooks 4.401

Page 2 of 3

1

DISTRIBUTION 2

The director of schools shall designate an employee to be responsible for the purchase and distribution 3

of textbooks in each school. The principal shall be responsible for seeing that each student receives the 4

required textbooks at no cost to the student. 5

CARE OF TEXTBOOKS 6

Textbooks are property of the Board and shall be returned at the end of the school year, upon 7

completion of the course or upon withdrawal from a course or school. Parents are to sign an agreement 8

stating they shall be responsible for the textbooks received and used by their children. 9

The following reimbursement schedule shall be used as a guide for collecting fines for lost or 10

destroyed books: 11

Age of Book Amount Collected 12

1 - 2 years 100% of replacement cost 13

3 - 4 years 75% of replacement cost 14

5 or more years 50% of replacement cost 15

The Board shall approve and periodically review a schedule of fines for damaged books. In cases 16

where the book is damaged to the extent it is no longer useable, the amount collected shall conform to 17

the reimbursement schedule for lost books. A fine may only be assessed in cases where the pupil or 18

parent damages, loses or defaces the textbook either through willful intent or neglect.4 19

Following an interview with parties and an investigation, if needed, the principal may assess the 20

appropriate fine and notify the parents in writing. 21

The principal may include with the notice a provision stating that failure to pay the fine imposed 22

within a reasonable time may result in the imposition of one of the following sanctions: 3 23

1. Refusal to issue any additional textbooks until restitution is made; 24

2. Withholding of all grade cards, , certificates of progress, or transcripts until restitution is made; 25

The principal may waive the assessment of fines when in his/her judgment the student is the victim of 26

uncontrollable circumstances and not responsible for the damages. 27

_____________________________ _____________________________


1. TCA 49-6-2207(c)(e)(f); TCA 49-6-2202(d) 2. 20 USCA § 1232h(a); TCA 49-6-7003 3. TCA 49-3-310(1)(B) 4. TCA 49-3-310(1)(C)

Personal Property Sales 2.403 Reconsideration of Instructional Materials 4.403 Controversial Materials 4.801 Student Fees and Fines 6.709

Textbooks 4.401

Page 3 of 3

5. 20 USCA § 1232h(a); TCA 49-6-7003



Monitoring:


Descriptor Term:

Graduation Requirements Descriptor Code:

4.605 Issued Date:

Rescinds:

Issued:

To meet the requirements for graduation, a student shall have attained an approved attendance, conduct and 1 subject matter record which covers a planned program of education, and such record shall be kept on file in the 2 high school. 3

The program of studies shall include areas and content in these areas within State Board of Education 4 Regulations and shall be flexible enough to facilitate progress from one stage of development to another, thus 5 providing for more effective student adjustment. 6

The pattern of courses which shall be required of all students in grades nine (9) through twelve (12) shall be in 7 accordance with the Rules and Regulations of the State Board of Education and the Board of Education. 8

Students shall earn 5 units of credit in order to be classified as a sophomore, 11 units of credit to be classified as 9 a junior and 17 units of credit to be classified as a senior. 10

Before graduation, every student shall [1] achieve the specified 23 units of credit. (These credits must include 11 all courses required by the Tennessee Department of Education. 12

The curriculum for homebound students is an integral part of the general curriculum of each school; therefore, 13 homebound students shall also have the same participatory privileges with the following stipulations: 14

1. The medical verification of the physical disability of the student to participate is provided to the 15 homebound teacher; 16

2. The principal of the school be notified by May 1 of the current year by the homebound teacher of the 17 student’s intent to participate in graduation rehearsals and exercises. 18

Students who have completed all graduation requirements will be awarded a regular diploma; students who 19 complete all graduation requirements but who have not passed the proficiency test will be awarded a certificate 20 of attendance. 21

Any enrolling or transferring student in grades 11 or 12 that are in the care of or exiting the custody of the 22 Department of Children’s Services shall only be required to meet the minimum requirements for graduation 23 established by the state board of education. 24

Special Education Students1, 4 25

Special education students who successfully complete their Individualized Educational Program (IEP), pass the 26 required competency test or the required gateway tests and have satisfactory records of attendance and conduct 27 shall be awarded a regular diploma. A special education diploma shall be awarded to students who have 28 satisfactorily completed their IEP and who have satisfactory records of attendance and conduct, but who have 29 not met the proficiency testing requirements. 30

STUDENT LOAD 31

Graduation Requirements 4.605

Page 2 of 2

All full time students in grades 9-12 shall be enrolled each semester in subjects that produce a minimum of five 1 units of credit for graduation per year. Students with hardships and gifted students may appeal this requirement 2 to the director of schools and then to the Board.4 3

_____________________________ _____________________________


1. TRR/MS 0520-01-03-.06(1) 2. TCA 49-6-6001 3. TCA 49-6-6005 4. TRR/MS 0520-01-03-.03(6) 5. State Board of Education Policy 2.103

Basic Curriculum Program 4.201 Class Ranking 4.602



Monitoring:


Descriptor Term:

Instructional Goals Descriptor Code:

4.100 Issued Date:

Rescinds:

Issued:

The Board approves the following instructional goals for students: 1

• To acquire the knowledge and attitude necessary to achieve and maintain good physical and 2

mental health; 3

• To develop the skills necessary to function as a self-directed person; 4

• To develop the capacity to cope with change through an understanding of the arts, humanities 5

and scientific processes; 6

• To know the principles involved in making moral and ethical choices; 7

• To develop the basic skills of reading, writing, computation, spelling, speaking and problem 8

solving; 9

• To develop a positive attitude toward the lifelong endeavor of learning; 10

• To learn to identify personal talents and interests, make appropriate career choices, and develop 11

career skills; 12

• To acquire knowledge and to develop skills in the management of personal and public 13

resources necessary for meeting obligations to self, family and society; 14

• To learn to act in a responsible manner; 15

• To develop good citizenship by becoming vested with learn of the rights and responsibilities of 16

citizens of the community, state, nation and world; and 17

• To learn to understand, respect and interact with people of different cultures, generations and 18

races. 19

_____________________________

Cross References

School District Goals 1.700

ADM 1-6

RUTHERFORD COUNTY BOARD OF EDUCATION

ADMINISTRATIVE RULES, REGULATIONS, GUIDELINES AND PROCEDURES

SUBJECT: Non-Faculty Volunteers Requests for non-faculty volunteers for all sports and activities must be submitted to the system Athletic Director and approved by the Board of Education prior to the volunteer participating in the applicable sport or activity. Note: Board approval may take up to forty-five days depending on scheduling. The non-faculty volunteer packet must include the following:

1. Non-faculty volunteer recommendation page completed by the school administrator;

2. Classified application completed by the applicant; 3. Resume including qualifications and experience specific to the recommended

position; 4. Reference checks completed by the school administrator; 5. TAPS form (completed); 6. $44 check payable to RCBOE; 7. Non-faculty volunteer policy/ethics training acknowledgment form; 8. If applicant is to be supplemented by a booster organization or other school

support organization-request for supplement approval; 9. If applicant is to be supplemented by the Rutherford County Board of Education-

applicant must contact the system Athletic Director to complete the payroll packet.

NOTE: The non-faculty volunteer recommendation page must be completed annually by all volunteers returning for the next school year. NOTE: School Resource Officers are not required to submit the recommendation form. When the completed non-faculty volunteer packet is submitted to the system Athletic Director and background checks have been deemed acceptable the applicants name will be placed on the Board agenda for approval. The Board minutes for the applicable meeting will reflect non-faculty volunteer approvals. The school administrator is responsible for verifying the status of non-faculty volunteers. Additionally, the system Athletic Director will provide all administrators with a spread sheet periodically during the year verifying approval of non-faculty volunteers for all schools.

ADM 1-6, Page 2 Guidelines governing non-faculty volunteers for TSSAA sports:

1. The number of Non-Faculty Volunteers may not exceed the following limits per sport (not per team – i.e. Freshman, JV, Varsity):

a. Football – 3 b. Basketball – 2 c. Baseball – 2 d. Softball – 2 e. Track – 2 f. Golf – g. Cross Country – 2 h. Volleyball – 1 (2 for high schools) i. Soccer – 1 (2 for high schools) j. Wrestling – 1 (2 for high schools) k. Bowling – 1 l. Tennis – 1 m. Swimming – 1(2 for high schools) n. Cheerleading – 1 (2 for high schools)

NOTE: TSSAA allows for a volunteer to serve as head coach for Golf, Cross Country, Volleyball, Soccer, Wrestling, Bowling and Tennis. The number reflected above is the limit for a volunteer position, not head coach Administrators are required to meet with all coaches, sponsors, directors and non-faculty volunteers to review the Code of Ethics for Coaches, Sponsors and Directors for Interscholastic Activities. Failure to comply with the approval process outlined for non-faculty volunteers may result in disciplinary action up to and including suspension without pay.

Documents

AGENDA August 13 2015 with recommendations · June, July, Sept, Oct Lemeul Holifield 750.00 LaVergne Middle School Funds - Various teams ... $217,854 and was included in our technology