AGENDA AND SUPERINTENDENT’S REPORT · Amanda McGinnis, Transportation Bus Aide, resigned effective at the end of the 2016-17 contract year. ... Yeas – Balyeat, Carpenter, Loescher,

AGENDA AND SUPERINTENDENT’S REPORT

Shawnee Local School District Board of Education 3255 Zurmehly Road, Lima, Ohio 45806 Tuesday, October 17, 2017 – 6:00 P.M. Location: Middle School Board Room

I. CALL TO ORDER

II. OATH OF OFFICE

Execution of written and oral oath of office to replace Ellen Rover for three months, ending December 31, 2017, by _________________, attached as Exhibit A.

III. ROLL CALL

Mr. Balyeat___ Mr. Gross ____ Mr. Loescher___ Mr. Carpenter___

IV. FIRST HEARING OF THE PUBLIC – Commentary Limited to Agenda Items

V. CONSENT AGENDA

“Be it resolved by the Board of Education of the Shawnee Local School District, a majority of its membership therein concurring, with the recommendation from the Superintendent, that the following items be approved.”

A. Recommendations

1. Dominic Crea, Middle School Permanent Substitute Teacher, effective October 4, 2017, for the 2017-18 school year.

B. Co-Curricular Positions – 2017-18 School Year

1. Keenan Newland, Asst. Basketball Coach, Category D, $1.00 Supplemental. 2. Jessica Whittaker, 7th Grade Girls Basketball Coach, Category F, Step 0, $3,150. 3. Rob Mitchell, Head Girls Bowling Coach, Category F, Step 0, $3,150. 4. Chris Geise, Head Boys Bowling Coach, Category F, Step 0, $3,150. 5. Shelley Ambroza, John Riepenhoff, Assistant Bowling Coaches, Category F, $1.00

Supplemental.

C. Substitutes

1. Michelle Schumann, Mary Harmon, Martha Leutz, Food Service Department Substitutes, for the 2017-18 school year.

2. Daniel Carnes, Bus Driver Substitute, for the 2017-18 school year.

D. Tentative Collective Bargaining Agreement

Ratify the collective bargaining agreement with Shawnee Classified Education Association (SCEA) effective from September 1, 2017 to August 31, 2020 (three years); copy on file.

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Board Agenda October 17, 2017

E. Increase and Decrease in Hours

1. Billi Hollar, Transportation Aide, increase from 5 to 6 hours per day, effective August 23, 2017.

2. Brandi Vermillion, Transportation Department, decrease hours from 5.25 to 4.25 hours per day (adjustment), effective September 5, 2017.

3. Heather Bell, Elmwood Paraprofessional, increase from 4 to 6 hours per day, effective October 2, 2017, for the 2017-18 school year.

4. Transportation Department annual route study hour changes attached as Exhibit B, effective November 1, 2017.

F. Detention Monitor Job Description

New Co-Curricular Detention Monitor Job Description – N.8, attached as Exhibit C.


VI. TREASURER’S REPORT

A. Minutes

The minutes of the September 26, 2017 Regular Board Meeting, attached as Exhibit D, is submitted for your approval.

“Be it resolved by the Board of Education of the Shawnee Local School District, a majority of its full membership therein concurring, that these minutes be approved.”


B. Financial Reports

The September Treasurer Report and Financial Data attached as Exhibits E, F, G and H, and the revenue and budget summaries (emailed), are submitted for your approval.

“Be it resolved by the Board of Education of the Shawnee Local School District, a majority of its full membership therein concurring, that the reports and listing of funds as presented be approved.”


C. Amended Appropriations

“Be it resolved by the Board of Education of the Shawnee Local School District, a majority

of its membership therein concurring, that the Fiscal Year 2018 Amended Appropriations

Resolution, attached as Exhibit I, be approved.


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October 17, 2017

D. Five Year Forecast


of its membership therein concurring, that the Five Year Forecast, presented at the board

meeting as Exhibit J, be approved.

Mr. Balyeat___ Mr. Gross ____ Mr. Loescher___ Mr. Carpenter___ E. Transfer of Funds


of its membership therein concurring, that the transfer of $138.69 from the Medical Mutual

of Ohio Scholarship Fund (007-7200-911-9105) to the General Fund (001-5100), be

approved.

Mr. Balyeat___ Mr. Gross ____ Mr. Loescher___ Mr. Carpenter___ VII. APOLLO REPORT

VIII. PRESIDENT’S REPORT

IX. SUPERINTENDENT’S REPORT X. SECOND HEARING OF THE PUBLIC – For Public Commentary Not Limited to Agenda Items. XI. OTHER BUSINESS - For the Good of the Order. XII. DISCUSSION ITEMS XIII. EXECUTIVE SESSION

Discuss the appointment, employment, dismissal, discipline, promotion, demotion or compensation of employee and matters required to be kept confidential by federal law, rules or state statutes. – Personnel discussion

In ____ Time


Out ____ Time


XIV. ADJOURNMENT


Exhibit A

BOARD MEMBERS OATH OF OFFICE

I, , do solemnly swear (or affirm) that I will support the Constitution of the United

States of America and the Constitution of the State of Ohio, and that I will faithfully and

impartially discharge my duties as a Board of Education Member, in and for the Shawnee

Local School District, Allen County, Ohio, to the best of my ability, and in accordance with the

laws now in effect and hereafter to be enacted, during my continuance in said office, and until

my successor is chosen and qualified.

_________________________________ Sworn to before us and signed in our presence this 17th day of October, 2017. _________________________________ Treasurer

Exhibit B

Exhibit C

N.8 Detention Monitor - High School and Middle School Co-Curricular

1. Responsible to: Principal

2. Function: Supervise those students who are assigned to after school detention program. 3. Timelines: Fall (August- November), Winter (December - February), Spring (March- June) 4. Duties:

a. Maintain accurate records of students assigned to the program.

b. Maintain records of attendance, including notifying the assigning teacher if detention was

completed or not.

c. Enforce all regulations which pertain to the program.

d. Provides a meaningful activity for students who arrive without study material.

e. Prepare a report of any incidence, problems that occur.

f. Help principal prepare evaluation of the program and make recommendations for the ensuing school year.

g. Monitor student pick up at the end of the detention time.

h. Perform other duties within the general scope of the job that may be requested by the principal.

October 17, 2017

Exhibit D

Shawnee Local Schools Board of Education 3255 Zurmehly Road, Lima, Ohio 45806

September 26, 2017 Regular Meeting Minutes

The Board of Education of the Shawnee Local School District met in a regular meeting in the Board of Education Room, 3255 Zurmehly Rd., Lima, OH 45806, on Tuesday, September 26, 2017 at 6:00 PM. Upon roll call the following members responded: Mrs. Ellen Rovner, President; Mr. Clay Balyeat, Mr. Kenneth Gross, Mr. Mike Carpenter, and Mr. Robert Loescher. Also in attendance were James Kanable, Superintendent; Chris Cross, Treasurer; 4 administrators, and 10 members of the public. FIRST HEARING OF THE PUBLIC – Commentary Limited to Agenda Items None. CONSENT AGENDA Be it resolved by the Board of Education of the Shawnee Local School District, a majority of its membership therein concurring, with the recommendation from the Superintendent, that the following items be approved: RESIGNATIONS Amanda McGinnis, Transportation Bus Aide, resigned effective at the end of the 2016-17 contract year. Laecen Seese, Elmwood Paraprofessional, resignation effective August 9, 2017. RECOMMENDATIONS Amanda McGinnis, Bus Driver, 5 ¼ hour per day, Step 0, $18.06 per hour, effective August 22, 2017, for the 2017-18 school year. Andrea Tucker, Bus Driver, 4 ¼ hour per day, Step 0, $18.06 per hour, effective September 12, 2017, for the 2017-18 school year. Amy Cover, Paraprofessional, assigned to the Middle School, Step 0, $11.97 per hour, 7 hours per day, 189 day contract, effective August 28, 2017. Jennifer Myers, Transportation Paraprofessional, Step 0, $11.97 per hour, 4 hours per day, 150 day contract, effective September 5, 2017, for the 2017-18 school year. Kevin Payne, Maplewood Custodian, Step 0, $16.20 per hour, 8 hour day, 260 day contract (due to a retirement), effective August 23, 2017. Julie Crites, Angie Chung, Tiffany Looney, Rachel Hulihan, Vince DeLuca, Amy Hardesty, Kyle Baker, Michelle King, Home Instruction Tutors, for the 2017-18 school year. CO-CURRICULAR POSITIONS – 2017-2018 SCHOOL YEAR Brian Krawetzke, Musical Production Advisor, Category F, $1.00 Supplemental. Casey Kopilcheck, Asst. Middle School Cross Country, Category H, Step 3, $1,584.88. Kyle Baker, Head Boys Tennis Coach, Category D, Step 1, $3,900.00.

SUBSTITUTES Brett Keenan, Mark Daley, Jodi Bockey, Kim Reidenbach, Thomas Rees, Study Hall Monitor Substitutes, for the 2017-18 school year. Becky O’Connor, Richard Scheer, Samantha Thompson, Custodial Substitutes, pending all required credentials, for the 2017-18 school year.

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Board Meeting September 26, 2017

INCREASE AND DECREASE IN HOURS Tami Niemeyer, Maplewood Health Aide Assistant, add 3½ hours daily to current work schedule to work also at the High School. Brandi Vermillion, Transportation Department, decrease hours from 5.25 to 4 hours per day, and decrease from a 189 day contract to 150 day contract, effective September 5, 2017. Danielle Grothjan, Transportation Department, increase hours from 4.25 to 5.25 per day, effective September 5, 2017. Sheila Hamilton, Transportation Department, increase hours from 5.25 to 5.5 per day, effective August 23, 2017. BUS WASHING PAYMENT Pam Fruchey, Tina Modschiedler, Leah Diehl, Brandi Vermillion, summer bus washing and cleaning at their regular rate of pay. COLLECTIVE BARGAINING AGREEMENT Ratify the collective bargaining agreement with Shawnee Education Association (SEA) effective from September 1, 2017 to August 31, 2020 (three years); copy on file.

MOTION 17/099 Moved by: Mr. Balyeat; Seconded by: Mr. Carpenter Yeas – Balyeat, Carpenter, Loescher, Gross, Rovner

Nays – None. Motion carried.

TREASURER’S REPORT – MRS. CROSS

MINUTES Be it resolved by the Board of Education of the Shawnee Local School District, a majority of its full membership therein concurring, that the minutes of the August 15, 2017 Regular Board Meeting, as presented, be approved.

MOTION 17/100 Moved by: Mr. Balyeat; Seconded by: Mr. Gross

Yeas – Balyeat, Gross, Carpenter, Loescher, Rovner. Nays – none. Motion carried.

FINANCIAL REPORTS Be it resolved by the Board of Education of the Shawnee Local School District, a majority of its full membership therein concurring, that the August 2017 Treasurer’s report and financial data, including the listing of funds and revenue and budget summaries (emailed), as presented, be approved. MOTION 17/101 Moved by: Mr. Balyeat; Seconded by: Mr. Carpenter Yeas – Balyeat, Carpenter, Gross, Loescher, Rovner Nays – none. Motion carried. FISCAL YEAR 2018 AMENDED APPROPRIATIONS Be it resolved by the Board of Education of the Shawnee Local School District, a majority of its membership therein concurring, that the fiscal year 2018 amended appropriations, as presented, be approved. MOTION 17/102 Moved by: Mr. Loescher; Seconded by: Mr. Carpenter Yeas – Loescher, Carpenter, Balyeat, Gross, Rovner Nays – none. Motion carried.

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APOLLO REPORT Mr. Loescher stated Apollo will soon be removed from the state budget guarantee because enrollment is up. Adult education enrollment has also increased. In other news, Mr. Loescher said the house being built has experienced some delays, and all Apollo representatives will be staying at the same hotel for the OSBA Capital Conference. PRESIDENT’S REPORT – MRS. ROVNER POLICY CAREER ADVISING - IJA Be it resolved by the Board of Education of the Shawnee Local School District, a majority of its full membership therein concurring, with recommendation from the Superintendent that policy IJA - Career Advising, be approved.

MOTION 17/103 Moved by: Mr. Balyeat; Seconded by: Mr. Loescher

Yeas – Balyeat, Loescher, Carpenter, Gross, Rovner Nays – none. Motion carried. Mrs. Rovner commended Isaac Hanover on receiving a perfect score of 36 on his ACT. She also publically expressed sympathies on behalf of the School Board to Bob Loescher on the passing of his wife, Bridget. Finally, Mrs. Rovner formally submitted her letter of resignation as a Board member, effective September 30, 2017. Mr. Loescher publically thanked everyone for the support and condolences expressed to him with the passing of his wife. In appreciation for her years of service and commitment to Shawnee Schools, Mr. Carpenter presented Mrs. Rovner with a Tiffany Apple. SUPERINTENDENT’S REPORT – MR. KANABLE Mr. Kanable and Mrs. Amber Straub gave a presentation on the Shawnee Schools’ report card. SECOND HEARING OF THE PUBLIC – For Public Commentary Not Limited to Agenda Items. Brian Krawetzke commended Amber Straub for her continued work on testing preparation and analysis. He also thanked the Board for supporting the arts. Next, Mr. Krawetzke expressed sympathies to Mr. Loescher and appreciation to Mrs. Rovner. Finally, on behalf of the Shawnee Education Association, Mr. Krawetzke provided the Board with results from a survey conducted by the SEA. OTHER BUSINESS The Board will follow the Ohio Revised Code when appointing a Board member to replace the vacancy left by Mrs. Rovner. DISCUSSION ITEMS None.

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ADJOURNMENT At 6:50 pm, Mr. Balyeat moved to adjourn the meeting; seconded by Mr. Carpenter.

MOTION 17/104 Yeas – Balyeat, Carpenter, Gross, Loescher, Rovner

Nays – none. Motion carried. __________________________________ ___________________________________ Ellen Rovner, President Chris Cross, Treasurer

Exhibit E

Exhibit F

Exhibit G

Exhibit H

Exhibit I

The Board of Education of Shawnee Local School District, Allen County Ohio, met in regular

session on the 17th day of October 2017 at the office of the Board of Education with

the following members present:

Ms. Ellen Rovner

Mr. Bob Loescher

Mr. Mike Carpenter

Mr. Clay Balyeat

Mr. Kenny Gross

moved the adoption of the following resolution:

BE IT RESOLVED by the Board of Education of Shawnee Local School District, Allen County, Ohio

that to provide for the current expenses and other expenditures of said Board of Education, during

the fiscal year ending June 30, 2018, the following sums are hereby set aside and appropriated:

7/18/2017 10/17/2017

Fiscal Year Fiscal Year

2018 Permanent Overall 2018 Amended

001 - General Fund Appropriations Changes Appropriations

Wages 13,940,964.00 13,940,964.00

Benefits 4,415,461.00 76,500.00 4,491,961.00

Purchased Services 5,042,894.00 - 5,042,894.00

Supplies 772,809.00 (8,000.00) 764,809.00

Capital Outlay 52,900.00 8,000.00 60,900.00

Other Operating 284,641.00 284,641.00

Other Non-Operating 398,073.03 398,073.03

Total for Fund 001 24,907,742.03 24,984,242.03

002 Bond Retirement Fund 624,528.12 624,528.12

003 -ALL Capital Projects Fund 543,816.00 35,045.00 578,861.00

006 Food Service Fund 993,376.00 993,376.00

007 -ALL Special Trust Fund 13,352.00 13,352.00

008 -ALL Endowments 16,955.00 16,955.00

009 Uniform School Supply 125,599.00 125,599.00

018 -ALL Public School Support 111,554.00 111,554.00

022 -ALL District Agency Fund 8,306.00 8,306.00

035 Termination Benefits Fund 200,000.00 200,000.00

200 -ALL Student Managed Activities 29,816.00 29,816.00

300 -ALL Athletics Fund 253,009.00 27,898.00 280,907.00

401 -ALL Auxiliary Services Fund 31,263.00 244,493.53 275,756.53

516 -ALL IDEA & Dyslexia Grant 131,261.14 474,478.16 605,739.30

572 -ALL Title I Fund 20,034.79 249,312.37 269,347.16

590 -ALL Title II-A 764.88 61,599.69 62,364.57

Total All Other Funds 3,103,634.93 1,092,826.75 4,196,461.68

Total Appropriations - All Funds 28,011,376.96 1,169,326.75 29,180,703.71

seconded the Resolution and the roll being called upon its adoption, the vote

resulted as follows:

Mrs. Rovner Yes _____ No

Mr. Loescher Yes _____ No

Mr. Carpenter Yes _____ No

Mr. Balyeat Yes _____ No

Mr. Gross Yes _____ No

FISCAL YEAR 2018

Amended Appropriations Resolution

SHAWNEE LOCAL SCHOOLS BOARD OF EDUCATION

Revised Code Section 5705.38

Exhibit J Five Year Forecast Presented at Board Meeting

Documents

AGENDA AND SUPERINTENDENT’S REPORT · Amanda McGinnis, Transportation Bus Aide, resigned effective at the end of the 2016-17 contract year. ... Yeas – Balyeat, Carpenter, Loescher,