Agency BoardJune 20, 2013

Davis-WoodlandWater Supply FY 13/14 Budget

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Proposed FY 13/14 Budgetat April 2013 Board Meeting

COST CATEGORY

Fiscal Year

FY 12-13 BudgetProposed

FY 13/14 Budget

AGENCY ADMINISTRATION $738,000 $730,000

CAPITAL PROJECT    1. Program Management $927,000 $838,0002. Regional Facilities Planning and Pre-Design $485,000 $201,0003. Water Right Permits $365,000 $172,0004. Environmental & Permitting $324,000 $310,0005. Supplemental Water Supply $280,000 $245,0006. Land/RW Acquisitions $3,739,000 $350,0007. Design $1,855,000 $1,502,000 - DBO Procurement $1,375,000 $1,079,000 - Technical Services $480,000 $423,0008. Construction $1,151,000 $22,182,000 - Design and Construction Phase of DBO Contract - Agency Expenses $126,000 $4,279,000 - Design and Construction Phase Contract Amount of DBO Contract $0 $16,913,000 - Design-Bid-Build Projects $1,025,000 $990,0009. Capital Contingency $810,000 $1,628,000

SUBTOTAL CAPITAL PROJECT $9,936,000 $27,428,000WATER PURCHASE BUDGET $0 $0

OPERATION & MAINTENANCE BUDGET $0 $0

TOTAL WDCWA COSTS $10,674,000 $28,158,000

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FY 13/14 Budget

COST CATEGORY FY 12/13 BudgetProjected FY 12/13

Expenditures FY 13/14 Budget

AGENCY ADMINISTRATION $738,000 $614,505 $730,000

CAPITAL PROJECT      

1. Program Management $927,000 $1,085,000 $873,000

2. Regional Facilities Planning and Pre-Design $485,000 $489,000 $241,000

3. Water Right Permits $365,000 $54,584 $295,000

4. Environmental & Permitting $324,000 $294,637 $330,000

5. Supplemental Water Supply $280,000 $270,000 $185,000

6. Land/RW Acquisitions $3,739,000 $310,563 $3,431,645

7. Design $1,855,000 $1,650,594 $1,759,000

- DBO Procurement $1,375,000 $899,000 $1,333,000

- Technical Services $480,000 $751,594 $426,000

8. Construction $1,151,000 $221,712 $22,450,500

- Design and Construction Phase of DBO Contract - Agency Expenses $126,000 $30,000 $4,466,500

- Design and Construction Phase Contract Amount of DBO Contract $0 $0 $15,220,000

- Design-Bid-Build Projects $1,025,000 $191,712 $2,764,000

9. Capital Contingency $810,000 $0 $1,855,807

SUBTOTAL CAPITAL PROJECT $9,936,000 $4,376,090 $31,420,952

WATER PURCHASE BUDGET $0 $0 $0

OPERATION & MAINTENANCE BUDGET $0 $0 $0

TOTAL WDCWA COSTS $10,674,000 $4,990,595 $32,150,952

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Changes from April Board Meeting by Major Budget Category

• Agency Administration: no change• Program Management: + $20,000

– Construction quality assurance contract procurement

• Regional Facilities Planning & Pre-Design: + $40,000– Elimination of chlorine/chloramine mixing study

(- $50,000)– Completion of aerosol study (under contract)– Energy consultant services (under contract)

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Changes from April Board Meeting by Major Budget Category

• Water Rights Permits: + $123,000– SEIR preparation (under contract)

• Environmental & Permitting: + $20,000– Environmental assistance for SRF funding applications

• Supplemental Water Supply: - $60,000– Woodland-only ASR will be a separate contract directly

with Woodland

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Changes from April Board Meeting by Major Budget Category

• Land/RW Acquisition: + $3,081,645– RWTF purchase finalized FY 13/14– Updated easement purchases remaining based

on appraised values

• Design: + $254,000– Completion of value for money (VFM) analysis

(under contract)– Pre-design fee (+ $250,000)– Updated DBO procurement costs

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Changes from April Board Meeting by Major Budget Category

• Construction: + $268,500– PG&E design costs (+ $181,000)– Reduced permitting fees (- $43,000)– Design & construction quality assurance

coordination (+ $50,000)– 10% reduction in DBO construction costs

(- $1.693 million)– Geotechnical costs associated with settlement

monitoring (+ $17,000)

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Changes from April Board Meeting by Major Budget Category

• Construction (con’t): +$268,500– Increase in Agency allocation of Joint Intake

costs (+ $1.757 million)

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FY 13/14 Budget Quarterly Breakdown

COST CATEGORY

Agency

Total Annual Budget Quarter 1 Quarter 2 Quarter 3 Quarter 4

AGENCY ADMINISTRATION $730,000 $197,600 $187,600 $172,400 $172,400

CAPITAL PROJECT          

1. Program Management $873,000 $284,600 $242,100 $184,300 $161,800

2. Regional Facilities Planning and Pre-Design $241,000 $66,600 $61,600 $56,400 $56,400

3. Water Right Permits $295,000 $82,600 $82,600 $64,600 $64,600

4. Environmental & Permitting $330,000 $111,300 $82,600 $70,700 $65,400

5. Supplemental Water Supply $185,000 $74,000 $37,000 $37,000 $37,000

6. Land/RW Acquisitions $3,431,645 $3,342,400 $44,600 $44,600 $0

7. Design $1,759,000 $1,399,000 $360,100 $0 $0

- DBO Procurement $1,333,000 $1,071,500 $261,500 $0 $0

- Technical Services $426,000 $327,500 $98,600 $0 $0

8. Construction $22,450,500 $2,231,800 $5,154,900 $5,708,900 $9,354,900

- Design and Construction Phase of DBO Contract - Agency Expenses $4,466,500 $2,092,500 $408,800 $967,600 $997,500

- Design and Construction Phase Contract Amount of DBO Contract $15,220,000 $0 $4,624,300 $4,624,300 $5,971,400

- Design-Bid-Build Projects $2,764,000 $139,300 $121,800 $117,000 $2,386,000

9. Capital Contingency $1,855,807 $464,000 $464,000 $463,900 $463,900

SUBTOTAL CAPITAL PROJECT $31,420,952 $8,056,300 $6,529,500 $6,630,400 $10,204,000

WATER PURCHASE BUDGET $0 $0 $0 $0 $0

OPERATION & MAINTENANCE BUDGET $0 $0 $0 $0 $0

TOTAL WDCWA COSTS $32,150,952 $8,253,900 $6,717,100 $6,802,800 $10,376,400

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Summary of FY 13/14 ContractsCompany Contract Terms

Services Provided

AmountSubcontracted

Amount

Diemer Engineering, Inc. FY 13/14 Management $298,000 N/A

West Yost Associates FY 13/14 Engineering $3,292,000 $949,000

TerraVerde May ‘13 – Complete Energy $17,000 N/A

Freeman Firm No date Legal $25,000 N/A

ESA Oct. ’11 – CompleteEnvironmental/

permitting$255.000 $10,000

Kim Floyd Communications FY 13/14 Public outreach $150,000 N/A

BKS No date Legal $812,000 $397,000

Kleinfelder Jan ‘13 – Complete Aerosol Study $73,000 N/A

Construction QA Consultant TBD Quality control $354,500 TBD

California Strategies TBD Advocacy $30,000 N/A

Raftelis Sept ‘11 – Complete Financial $47,000 N/A

MWH FY 13/14 Engineering $354,000 N/A

DBO Team TBD Construction $15,220,000 TBD

Intake Contractor TBD Construction $2,695,000 TBD

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Questions