ADMISSION, BOOKING, PROPERTY CONTROL … ADMISSION...ADMISSION, BOOKING, PROPERTY CONTROL AND RELEASE . Q.1 Intake Information . Q.3 In-Transit Bookings . Q.4 Verification of …

“Q” TABLE OF CONTENTS Page 1 of 2 #15//06

San Diego County Sheriff’s Department Detention Services Bureau – Manual of Policies and Procedures ADMISSION, BOOKING, PROPERTY CONTROL AND RELEASE Q.1 Intake Information

Q.3 In-Transit Bookings

Q.4 Verification of Legal Status and Conformance to Immigration Laws

Q.5 "AKA" (Also Known As) Bookings

Q.6 Unidentified Person (AKA: John/Jane Doe)

Q.7 Inmate Processing

Q.8 Refusal to Cooperate with the Booking Process

Q.9 Processing Juvenile Inmates in Detention Facilities

Q.11 Weekend Sentences

Q.13 Out-of-County Arrests

Q.14 Warrant Self Surrender

Q.15 Bail Bond Surrender

Q.21 Superior Court Warrants and Grand Jury Indictments

Q.23 "Hold" Warrants for Inmates Transferred to Other Jurisdictions

Q.24 Requests for Hearing on Out-of-County Warrants

Q.25 Inmate Additional Arrest Hold Notification

Q.26 Notification of Arrested Foreign Nationals' Consular or Diplomatic Representative

Q.27 Court List Upon Computer Failure

Q.28 Emergency Booking

Q.31 Federal Writs of Habeas Corpus Ad Prosequendum

Q.33 Fingerprinting

DATE: AUGUST 21, 2015 NUMBER: Q SUBJECT: TABLE OF CONTENTS

“Q” TABLE OF CONTENTS Page 2 of 2 #15//06

Q.39 Writ of Habeas Corpus

Q.41 Processing Bail Bonds

Q.43 Court Ordered Hospitalization

Q.45 Service of Civil Process on Inmates

Q.47 Negotiable Paper in Lieu of Cash Payment of Bail or Fines

Q.49 Sealed Court Papers

Q.51 Crimes Committed by "In-Custody" Inmates

Q.55 Property Received with Inmates

Q.57 Property Issued to Inmates

Q.59 Court Ordered Clothing

Q.61 Inmate Footwear

Q.63 Lost Inmate Money or Property

Q.66 Transfer of Inmate Property

Q.67 Evidence/Found Property

Q.69 Property Room

Q.70 Release of Inmates Acquitted at Court

Q.71 Inmate Releases When Computer is Inoperative

Q.73 Release Under 825 P.C.

Q.74 Probable Cause Rejections

Q.75 Release of "Served Time" Inmates

Q.77 Permissive Release of Pre-Arraignment Misdemeanor Inmates

Q.79 Erroneous Release

Q.80 Possible Wrong Person on Warrant

Q.81 Inmates Requiring DNA and Palm Print Collection Per 296 P.C.

Q.82 Possible Over Detention

Q.1 INTAKE INFORMATION Page 1 of 1

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San Diego County Sheriff’s Department Detention Services Bureau – Manual of Policies and Procedures

PURPOSE

To establish uniform handling of required documentation for accepting arrestees into Sheriff’s detention

facilities.

POLICY

All law enforcement agencies must use a Booking Intake/Personal Property Inventory (J-15 form) to

book arrestees into any Sheriff’s detention facility. In addition, a Probable Cause Declaration (PCD)

form, which establishes probable cause for warrantless arrests, shall be completed prior to booking.

Inmate Processing Division (IPD) staff will be responsible for making the initial determination of the

acceptance of an arrestee into a Sheriff’s detention facility. Acceptance will be in accordance with the

established San Diego County Sheriff’s Department Booking Acceptance Criteria. If an appeal of this

decision is made, the watch commander will make the final determination. All arrest documentation will

be verified prior to accepting the inmate into custody.

PROCEDURE

I. Felony/misdemeanor field arrests: Arresting agencies must present a properly completed J-15

form for every arrestee delivered to a detention facility for booking. If the arrest is for new

criminal charges requiring arraignment in court, a completed PCD must be presented prior to

acceptance of the arrestee.

II. Felony/misdemeanor warrant arrests: If the arrest is for an outstanding warrant, the warrant or

warrant abstract must be presented prior to acceptance of the arrestee.

III. Prior to accepting an arrestee into a Sheriff’s detention facility, the arrestee shall be medically

screened by the facility registered nurse.

A. The registered nurse conducting the screening shall complete the first stage screening

questions so that the arrestee can be properly classified in the Jail Information

Management System.

B. After completing the questioning, the registered nurse conducting the screening shall

determine if the inmate is “Fit for Jail.”

IV. Any medical/mental health information obtained during the screening process shall be treated as

confidential unless the information is necessary for the protection of the welfare of inmates, of

others, management of the detention facility, or maintenance of facility security and order.

DATE: DECEMBER 4, 2015

NUMBER: Q.1

SUBJECT: INTAKE INFORMATION

RELATED SECTIONS: M.9, Q.5, Q.7

https://ssp.sdsheriff.com/DSB/DetentionPP/Section%20M%20Medical%20and%20Health%20Care%20Services/m9.pdf

https://ssp.sdsheriff.com/DSB/DetentionPP/Section%20Q%20Admission%20Booking%20Property%20Control%20and%20R/q5.pdf


Q.3 IN-TRANSIT BOOKINGS Page 1 of 2

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PURPOSE

To establish procedures for the short-term housing of prisoners being transported to another jurisdiction.

POLICY

A law enforcement agency or company acting as an agent for a law enforcement agency can request to

book a prisoner for short term, in-transit housing, into the Las Colinas Detention and Reentry Facility,

Vista Detention Facility or the San Diego Central Jail, pursuant Penal Code section 1550.3. The request

shall be granted, except when the Detention Services Bureau (DSB) assistant sheriff or a commander

denies such a booking in an emergency.

PROCEDURE

The following procedures will take place for all inmates that require in-transit housing. The transporting

agency/agent is charged for each day a prisoner is in Sheriff’s custody, per the rate schedule assigned for

each detention facility.

I. In-transit Bookings

A. The requesting agency or agent will be advised to contact the facility watch commander

to advise they have an in-transit prisoner to book under Penal Code section 1550.3.

B. The watch commander will advise the Jail Population Management Unit (JPMU) of the

in-transit housing. All inmates booked for in-transit housing will be segregated from

other inmates. Upon housing assignment over 24 hours, personal care items, as listed per

DSB policy and procedure section L.11, will be provided. If applicable, inmates will be

given the opportunity to shower at least every other day. Inmates held on federal charges

will be granted telephone access to contact an attorney.

C. The watch commander shall obtain the agency/company name, along with the name(s) of

the transporting personnel, their contact number(s) and when they plan to pick up the

inmate(s).

D. An entry shall be made in the watch commander's log indicating the following:

1. In-transit housing

2. Name of the agency/company

3. Name(s) and DOB(s) of the inmate(s) housed

4. Contact number(s) for the transporting personnel

5. Date and approximate time of pick-up

DATE: MAY 20, 2016

NUMBER: Q.3

SUBJECT: IN-TRANSIT BOOKINGS

RELATED SECTIONS: 1550.3 PC

Q.3 IN-TRANSIT BOOKINGS Page 2 of 2

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E. The watch commander will forward this information to the on duty detention processing

supervisor (DPS).

F. The transporting officer will ensure the booking charge listed on the Booking

Intake/Personal Property Inventory (J-15) form is California Penal Code 1550.3–"En-

route." Under charges, the agency/company will indicate the destination the inmate is en-

route to and the description of charges in the other jurisdiction (example: En route to

Pima, AZ; Burglary). In the additional charges section on the J-15 form, the agency will

enter the date and time the inmate will be picked up and contact information (example:

P/U @ 0800 10-02-13 Joe Smith (123) 456-7890).

G. Upon completion of the booking process, the pre-book technician will provide a courtesy

notice to the facility watch commander and/or DPS , letting them know an in-transit

prisoner has been booked into the facility. Note: If the Sheriff's Prisoner Transportation

Detail (PTD) books an "En-route" inmate, the arresting agency will be SDSO. PTD will

not be required to contact the watch commander nor will they be charged to house these

types of inmates. Additional information regarding when the inmate will be picked up or

by which agency, is available by contacting the out of county coordinator at the PTD

office.

.

Q.4 VERIFICATION OF LEGAL STATUS AND CONFORMANCE TO IMMIGRATION LAWS

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PURPOSE:

To establish guidelines for the verification of legal status and conformance to immigration laws of

persons arrested and booked into Sheriff's custody, pursuant to California Penal Code Section 834(b).

POLICY:

Agents from the U.S. Immigration and Customs Enforcement Office of Detention and Removal

(ICE/DRO) may be allowed access to Sheriff's booking facilities for the purpose of conducting

screenings and interviews of those suspected of violating federal immigration laws. ICE/DRO agents

may not conduct interviews of persons booked into Sheriff's custody unless the person consents to be

interviewed. Persons of interest must be given a Consent Form for Immigration and Customs

Enforcement Interview of Inmate (J-330 form) which explains the purpose of the interview; that it is

voluntary; and that they may decline to be interviewed. Persons must provide written consent prior to

facility staff arranging the interview with an agent from ICE.

PROCEDURE:

I. FACILITY ASSIGNMENT/ORIENTATION

A. Facility sworn administrative staff (booking facilities) responsibilities.

1. Provide ICE/DRO agents with an orientation to include the physical layout of the

facility and familiarization of applicable rules and regulations. ICE/DRO agents

are expected to conform to all applicable rules and regulations of the facility.

2. Obtain contact information for each ICE/DRO agent allowed access into their

respective facility as well as maintain an active ICE/DRO roster.

3. Provide ICE/DRO agents access to the facility.

II. INTERVIEW OF INMATE

A. An ICE/DRO agent, interested in interviewing an inmate, will fill out the top portion of

the J-330 form and deliver it to the on duty classification deputy. During the

classification interview, the classification deputy will present the J-330 form to the

inmate. The classification deputy will explain the purpose of the consent form and

options available to the inmate.


NUMBER: Q.4

SUBJECT: VERIFICATION OF LEGAL STATUS CONFORMANCE

TO IMMIGRATION LAWS

RELATED SECTIONS: California Penal Code 834(b); Assembly Bill 2792


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B. Once the inmate has made a selection and signed the J-330 form or opted not to complete

the form, the classification deputy will do the following:

1. Complete the bottom portion of the form.

2. Disseminate the copies per the distribution.

C. Inmate Processing Division (IPD) staff will complete the 'Received by' section of the

form and file the original in the inmate's custody record.

III. DETAINERS AND NOTIFICATIONS

A. If an individual is determined to be in the United States illegally, or pending prosecution,

ICE/DRO will furnish an Immigration Detainer-Notice of Action (I-247A) form to Jail

Population Management Unit (JPMU) staff.

B. The I-247A form has two crucial functions:

1. Notifies the Law Enforcement Agency (in this case the Sheriff's Department)

(LEA) that once an inmate of interest is no longer subject to the LEA's detention,

ICE/DRO intends to assume custody.

2. Requests the LEA to notify ICE/DRO as early as practicable (at least 48 hours, if

possible) before the inmate is released from custody.

C. Upon receiving the I-247A form, JPMU staff will review the inmate's criminal history

and current charges to ensure compliance with notification request from ICE/DRO are in

accordance with Senate Bill 54, Section 7285.5. A JPMU staff member will complete the

Notice to Inmate of Immigration and Customs Enforcement Request and Intent to Notify

(J-340 form) and check the appropriate box indicating that the I-247A form "meets

criteria/approved" or "does not meet criteria/rejected." in either event, the I-247A form

and J-340 form will be forwarded to IPD for processing and serving.

JPMU staff will make a Jail Information Management System (JIMS) log entry in the

inmate's history using the "247A (approved) or 247R (rejected)" drop down; to reflect the

selection made on the J-340 form.

IV. INTENT TO NOTIFY

A. Upon IPD receiving an I-247A form and J-340 form, the Sheriff's Department must

inform the inmate of their intent. Notification will be accomplished via the following

forms: Notice to Inmate of Immigration and Customs Enforcement Request and Intent to

Notify (J-340 form), Notice of Intent to Comply with Immigration and Customs

Enforcement Request (J-335 form).

B. If the inmate's release date is not known at the time of the request from ICE, IPD staff

will utilize the J-340 form and attach a copy of the I-247A form. Sworn staff will assist

IPD with the following:

1. Present the J-340 form and attachment to the inmate.


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2. Remove the attachment and give it to the inmate.

3. Explain the purpose of the form and request signature from the inmate. Staff may

check the "Inmate chose not to sign box," for those inmates that refuse to sign.

4. Collect the J-340 form from the inmate and complete the bottom portion of the

form.

5. Provide a copy to the inmate (per the distribution) and return the original to IPD.

C. If the inmate's release date is known at the time of the request from ICE, or once an

inmate's release date is known, IPD will provide that information to ICE. IPD staff will

fill out the J-335 form and attach a copy of the I-247A form. Sworn staff will assist IPD

with the following:

1. Present the J-335 form and attachment to the inmate.

2. Remove the attachment and give it to the inmate.

3. Explain the purpose of the form, options available, and allow a few minutes to

complete the form.

4. Collect the form from the inmate and complete the bottom portion of the form.

5. Provide a copy to the inmate (per the distribution) and return the remaining copy

and original to IPD.

D. If the inmate is a participant of County Parole and Alternative Custody (CPAC), an IPD

staff member at a facility will work closely with IPD staff assigned to CPAC to ensure all

forms are processed accordingly.

E. The IPD staff member, receiving completed forms, will fill out the 'Received by' section

of the form. If the inmate requested a notification be sent, per the J-335 form, the IPD

staff member will prepare the documents to be mailed out. All original forms will be

filed in the inmate's custody record.

V. RELEASE OF INMATE

In no event shall an inmate be held past their scheduled date of release or be delayed during the

release process due to the issuance of an I-247A form.

Q.5 “A.K.A.” (ALSO KNOWN AS) BOOKINGS Page 1 of 1

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PURPOSE

To establish a guideline for processing “AKA” (also known as) bookings.

POLICY

When it is discovered an inmate is booked under an “AKA” and a true name is later determined, the true

name shall be entered into the Jail Information Management System (JIMS).

PROCEDURE

I. When an inmate is received, he/she is to be booked under the name that appears on the Booking

Intake/Personal Property Inventory (J-15 form) except the name “John or Jane Doe.” If it is later

discovered the inmate is booked under an “AKA” and his/her true name is known, the true name

shall be entered in the AKA tab of the Jail Information Management System (JIMS)

demographic detail screen. The true physical description and DOB should also be entered.

II. The Detention Processing Technician (DPT) updating JIMS with the true name will ensure

warrant checks are run under the true name and “AKA’s.” The DPT must also notify the Sheriff's

Records Division of the true name. An additional date of birth will be added in the additional

numbers tab if applicable.

DATE: FEBRUARY 11, 2016

NUMBER: Q.5

SUBJECT: “A.K.A” (ALSO KNOWN AS) BOOKINGS

RELATED SECTIONS: Q.6


Q.6 UNIDENTIFIED PERSON (AKA: JOHN/JANE DOE) Page 1 of 2

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PURPOSE

To provide a standard procedure for processing inmates whose identity cannot be established through

normal procedures.

POLICY

All arrestees brought to Sheriff’s detention facilities will be booked in accordance with state and federal

laws, state guidelines and/or court orders. Force will not be used to obtain identification unless

detention's staff is so ordered by an appropriate court. A facility will not refuse to book an inmate due to

lack of identity.

PROCEDURE

I. If an arrestee refuses or is unable to supply the arresting officer (AO)/transporting officer with a

name and is brought to a booking facility as a John or Jane Doe, the AO/transporting officer will

be directed to stand by while the arrestee is fingerprinted and live scanned. Deputies will contact

CAL-ID prior to live scanning to request an identity only number (IDN). If the arrestee’s true

identity is confirmed, he/she will be booked with that information. If after this process the

arrestee’s identity is still unknown, he/she will be booked as John or Jane Doe. If the AO has

already attempted to find the arrestee’s true identity through CAL-ID notify the on duty

detention processing supervisor.

A. Intoxicated or under the influence of drugs.

1. Inmates under the influence of drugs or alcohol will be placed in a holding cell,

sobering cell or safety cell as appropriate for his/her condition and will be booked

as John or Jane Doe.

2. If after the detoxification period, the inmate is unwilling to provide his/her true

name, the fingerprint and live scan process above will be followed.

B. Possible mental impairment.

1. Inmates who do not cooperate with the booking process due to possible mental

impairment will be referred to the facility medical staff.

2. The inmate will be booked as a John or Jane Doe until identification can be

determined.

DATE: MAY 20, 2016

NUMBER: Q.6

SUBJECT: UNIDENTIFIED PERSON (AKA: JOHN/JANE DOE)

RELATED SECTIONS: Q.5, Q.7, Q.8

http://ssp.sdsheriff.com/DSB/DetentionPP/Section%20Q%20Admission%20Booking%20Property%20Control%20and%20R/q5.pdf



Q.6 UNIDENTIFIED PERSON (AKA: JOHN/JANE DOE) Page 2 of 2

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C. Date of birth for John or Jane Doe:

If a date of birth is not provided on the Booking Intake/Personal Property Inventory ( J-

15) form for a John or Jane Doe, January 1 will be used as the month and day of birth.

His/her approximate age will need to be estimated and subtracted from the current year.

Example: the inmate looks to be about 30 years old and the current year is 2003

(2003 - 30 = 1973). In this case the date of birth used would be January 1, 1973.

II. If an inmate refuses or is unable to be fingerprinted, refer to Detention Policy and Procedures

section Q.8 Refusal to Cooperate with the Booking Process.

III. If a court order is issued directing an inmate to submit to fingerprints or other means of identity,

refer to Detention Policy and Procedures section Q.8 Refusal to Cooperate with the Booking

Process. .

Q.7 INMATE PROCESSING Page 1 of 3

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PURPOSE

To ensure the processing of inmates entering the detention system is consistent, legal, and accurate.

POLICY

To receive and process arrestees efficiently, in accordance with established state and federal laws.

PROCEDURE

I. INTAKE SCREENING

A. All arrestees will complete the intake process. The arresting officer (AO) will complete a

Booking Intake/Personal Property Inventory (J-15) form and provide it to the Detention

Processing Technician (DPT). The DPT will verify the arrest is acceptable based on the

established departmental booking acceptance criteria and will create a record in the Jail

Information Management System (JIMS). The DPT will record the inmate’s booking

number on the J-15 form and on all other documentation and capture the inmate’s

mugshot photograph. Detainees transferred from work furlough do not require a new

mugshot photograph, as it was captured at work furlough.

B. Prior to acceptance into the facility, all incoming inmates shall be evaluated to assess

medical or mental health problems. All inmates shall be screened per DSB P&P section

M.9 . Licensed medical staff shall document the responses in the JIMS triage screen..

C. Once the inmate is determined to be “fit for jail,” the pre-book process will be completed

by the assigned DPT. The accuracy and completeness of the J-15 form will be verified in

the AO/transporting officer’s presence before the arrest information is entered in the

JIMS.

D. The AO/transporting officer will itemize all personal items (i.e., jewelry, etc.) on the J-15

form. The AO/transporting officer and inmate will sign the J-15 form. If the inmate

refuses to sign, the AO will write “refused.” All U.S. currency will be processed

according to DSB P&P section Q.55. The AO/transporting officer will heat-seal the

property in a plastic bag. Using a black pen, the officer will print the inmate’s name and

date of birth on a white label. The officer will place the label on the upper left hand

corner of the sealed property bag. The AO/transporting officer will give the J-15 form,

all required documentation, and the sealed property bag to the intake/pre-book DPT. The

DPT will record the inmate’s booking number on the sealed property bag and forward it

to property.

DATE: MAY 20, 2016

NUMBER: Q.7

SUBJECT: INMATE PROCESSING

RELATED SECTIONS: Q.1, Q.5, Q.55, J.5, I.52



https://ssp.sdsheriff.com/DSB/DetentionPP/Section%20Q%20Admission%20Booking%20Property%20Control%20and%20R/q55

https://ssp.sdsheriff.com/DSB/DetentionPP/Section%20J%20Special%20Management%20Inmates/j5.pdf

https://ssp.sdsheriff.com/DSB/DetentionPP/Section%20I%20Security%20and%20Control/i52.pdf


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E. The inmate shall be wrist-banded by a deputy and advised of his/her charges, amount of

bail, scheduled court date, and the use of phones. He/she will be placed into a holding

area. The inmate will be given the opportunity to use the telephone per section 851.5 of

the Penal Code.

F. After being given the prescribed legal time limit in which to make phone calls, the inmate

shall continue through the booking process.

G. Any and all searches shall be in compliance with section 4030 of the Penal Code and

DSB P&P section I.52. Those inmates who may be in the process of posting bail, have

posted bail, or receive an O/R, are not subject to a strip search.

H. During the booking process, the information entered at the pre-book position will be

verified for accuracy. The inmate will be interviewed and his/her personal information

will be entered in the JIMS.

I. After the booking process is complete, the inmate will be taken to the designated holding

area to await the classification process. The Jail Population Management Unit (JPMU)

will determine the appropriate housing assignments for each inmate.

J. Those inmates who post bail or are a book and release are not to be sent to housing units.

II. NEW INMATE PROPERTY HANDLING

A. Any additional property found on an inmate after he/she has been accepted into custody

will be inventoried on an Incoming Property Receipt (J-53) form. The deputy will place

all items in an additional property bag and heat-seal it. The deputy and the inmate will

sign the J-53 form. The pink copy of the J-53 form will be given to the inmate. The

deputy will record the inmate’s name and DOB on the sealed property bag and attach the

white and canary copies of the J-53 form to the bag. The deputy will give the additional

bag to the stock clerk . The additional sealed property bag will be inventoried in the

JIMS.

B. The inmate’s clothing items will be inventoried in the JIMS and stored in the property

room.

III. INCOMING OUT OF COUNTY/PRISON TRANSFERS

A. The transporting officer will itemize all valuables (i.e., jewelry, personal items, etc.) and

will complete a J-15 form. If the inmate has an out of county/prison check it will also be

itemized in their property. All U.S. currency will be processed according to DSB P&P

section Q.55. The transporting officer and the inmate will sign the J-15 form and will

heat seal the property bag. The inmate can later request a check cashing request for the

out of county/prison check placed in his or her property to be cashed and placed in their

inmate funds account.

B. The receiving deputy will conduct a security search of all other property items received

(i.e., clothing, module property, etc.). Acceptable module property will be given to the

inmate. All other items will be appropriately labeled and forwarded to the property room.


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IV. INTER-FACILITY TRANSFERS

The transporting officer and/or receiving deputy will forward the inmate’s personal clothing and

sealed property bag items to the property room.

The receiving deputy will conduct a security search of the inmate’s module property.

Acceptable items will be given to the inmate. All other items will be itemized on a J-53 form

and will be processed per facility guidelines.

Q.8 REFUSAL TO COOPERATE WITH THE BOOKING PROCESS Page 1 of 3

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PURPOSE

To provide a standard procedure for handling inmates who refuse to cooperate with custody processing

(e.g., booking interview, fingerprinting, and photographing).

POLICY

All arrestees brought to Sheriff’s detention facilities will be accurately identified. Uncooperative

arrestees will be processed in accordance with state/federal laws and state guidelines. Only reasonable

and necessary force will be used to obtain fingerprints or photographs when an arrestee is refusing to

cooperate with custody processing. Whenever force is used to obtain fingerprints and photos the process

will be recorded on video.

PROCEDURE

I. DEFINITIONS

A. Booking: Penal Code Section 7 defines the verb “to book” as: the recordation of an arrest

in official police records, and the taking by the police of fingerprints and photographs of

the person arrested, or any of these acts following an arrest.

B. Booking Interview: A procedure in which the Detentions Processing Technician (DPT)

conducts a series of questions directly to the arrestee in order to record obtained

information.

II. Inmates who refuse to cooperate with any part of the booking process will:

A. Be administratively segregated until identified. Confirmation of identification is required

on all persons admitted to the San Diego County Sheriff’s detention facilities. This will

allow for the following:

1. Proper classification and possible “keep separate” status.

2. The detection of aliases and outstanding wants and warrants of a serious nature.

3. Proper recordation and evidence of an arrest or other custodial/judicial process.

B. Be given the same amount of telephone access as other arrestees.

C. Receive food, sanitary facilities and all other essential services provided for all other

inmates in the receiving/booking area.

DATE: AUGUST 29, 2017

NUMBER: Q.8

SUBJECT: REFUSAL TO COOPERATE WITH THE BOOKING PROCESS

RELATED SECTIONS: Q.5, Q.6, Q.7, I.52,, I.89




https://ssp.sdsheriff.com/DSB/DetentionPP/Section%20I%20Security%20and%20Control/i52.pdf

http://ssp.sdsheriff.com/DSB/DetentionPP/Section%20I%20Security%20and%20Control/i89.pdf


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III. When an arrestee refuses to provide the arresting officer with his/her correct name, the arrestee

will be processed into custody under the names “John or Jane Doe.” The following procedures

will be followed:

A. Unnamed arrestees who are obviously under the influence of drugs or alcohol will either

be placed in a holding cell, sobering cell or safety cell as is appropriate for his/her

condition and the configuration of the detention facility.

B. After the detoxification period, the arrestee will be given another opportunity to identify

himself/herself and to cooperate with the booking process.

C. Inmates who do not cooperate with the booking process due to possible mental

impairment will be referred to the facility medical staff.

D. Sober and sane inmates who, after the above steps, conscientiously continue to refuse to

submit to booking will be handled as described in subsections IV and V below. Incident

reports will document the inmate’s actions and staff’s actions taken in response to the

inmate’s refusal.

E. Arrestees who meet the requirements of a mandatory strip search per section I.52 of the

Detention Policy and Procedures and who refuse to cooperate with the strip search, will

be forcibly strip searched pursuant to Policy and Procedures section I.52- Inmate

Searches.

F. All “John or Jane Doe” bookings will be handled according to Section Q.6-Unidentified

Persons (AKA: John/Jane Doe) of the Detention Policy and Procedures.

IV. If an inmate refuses to answer booking interview questions, but cooperates with fingerprinting:

A. The staff will attempt to identify him/her by submitting the fingerprints to the CAL-ID

System.

B. The booking/property screen will be completed as much as possible, with information

from the intake slip and from the CAL-ID System. If the CAL-ID System cannot provide

identifying information, the procedure described in subsection V of this policy shall be

followed.

C. Nothing in this policy will preclude the use of legal investigative techniques, records

searches or contact with other agencies and/or citizens in an effort to competently

identify an arrestee.

V. If an inmate refuses to be fingerprinted or photographed, the following steps will be taken:

A. The watch commander shall order the use of reasonable and necessary force to obtain

fingerprints and photographs of the inmate and the following practices shall be followed:

1. Only reasonable and necessary force will be used to obtain the prints.

2. A sergeant will be present and oversee the procedure.





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3. As in all uses of force, a documenting NetRMS Use of Force Report and

Supplemental Use of Force Report (SO-120) form will be prepared and filed.

4. Suggestions for forcibly taking fingerprints are set forth below. However, each

inmate and situation being different, other more suitable methods may become

necessary.

a. Live Scan is the preferred method for obtaining fingerprints from an

inmate for transmittal to the CAL-ID System. It is recommended a gurney

be used to facilitate the taking of fingerprints. The use of a gurney will

enable deputies to minimize movement as they obtain the fingerprints.

Deputies may have to immobilize and/or assist the inmate into a prone

position or necessary posture in order to manipulate the inmate's fingers

onto the aperture for electronic capture.

b. Ink prints are an alternate method for obtaining fingerprints from an

inmate. In order to facilitate the taking of ink prints, the use of a safety or

sobering cell is recommended. The padded floor will serve as a protective

setting for deputies to obtain the fingerprints. Deputies may have to

immobilize and/or assist the inmate into a prone position or necessary

posture to manipulate the inmate's fingers onto a fingerprint card.

5. Video of the incident shall be attached to the NetRMS report.

Q.9 PROCESSING JUVENILE INMATES IN DETENTION FACILITIES Page 1 of 2


PURPOSE

To provide standardized procedures for the “pre-arraignment” and “post-arraignment” processing of

juveniles housed or temporarily brought into any Sheriff’s detention facility. To ensure compliance with

all department and legal requirements relating to juveniles housed or temporarily brought into a Sheriff’s

detention facility.

POLICY

Except as provided by state law, departmental policy or without the specific permission of the Sheriff,

juveniles will not be brought into nor housed in any of the Sheriff’s detention facilities.

PROCEDURE

Whenever information is received that an inmate at a Sheriff’s detention facility is suspected of being a

juvenile, the watch commander shall be immediately notified. The watch commander shall:

1. Place the suspected juvenile inmate into administrative segregation.

2. Assign security staff the responsibility of conducting a preliminary investigation to determine

whether the inmate is/is not a juvenile. The details of the above investigation shall be

documented on an Inmate Status Report (J-19) form or other appropriate report format.

3. While being held in administrative segregation, all suspected juvenile inmates shall be

afforded all rights, privileges otherwise provided: Those listed in the California Board of

State and Community Corrections, Title 15, Division 1, Chapter 1, Subchapter 4, Article 8

(Minors in Adult Facilities Excerpt) as well as those listed under Welfare and Institutions

(W&I) Code sections 207.1 and 208 (see section III below).

I. PRE-ARRAIGNMENT PROCESSING

A. When an inmate is booked into a detention facility as an adult and, prior to arraignment,

is determined to be a juvenile, the following procedures shall be followed:

1. Separate the juvenile from and restrict communication with adult inmates.

2. Call the arresting agency and request they return to the facility and transport the

subject to Juvenile Hall.

3. Process the booking for release; indicating the inmate is “en route to Juvenile Hall”.

4. When the arresting officer arrives, return all property and money to the inmate and

have him/her sign for it.

DATE: JUNE 17, 2016

NUMBER: Q.9

SUBJECT: PROCESSING JUVENILE INMATES IN DETENTION FACILITIES

RELATED SECTIONS:

Q.9 PROCESSING JUVENILE INMATES IN DETENTION FACILITIES Page 2 of 2

5. Have the arresting officer, assuming custody of the inmate, sign the “Release

Approval Report” under “Agency Released to.”

6. Close out the booking, and release the officer and inmate from the facility.

B. Whenever Juvenile Hall prisoners are certified by the court to be tried as adults per

Welfare and Institutions Code 707 and delivery to a detention facility is required for

booking, they shall be processed as follows:

1. Deliver the juvenile to the receiving area and keep segregated from adult inmates.

2. Complete the booking process, including fingerprinting and photographing.

3. Annotate in the “Notes” section of the Jail Information Management System (JIMS)

the inmate shall be housed at Juvenile Hall.

4. Deliver the juvenile to the transporting deputy for return to Juvenile Hall. Copies of

all court documentation directing future court appearances shall be sent with the

juvenile.

II. POST-ARRAIGNMENT PROCESSING

A. If, after the investigation, the inmate is reasonably believed to be a juvenile, keep the

juvenile inmate in administrative segregation until all necessary arrangements have been

completed to certify the juvenile inmate and the “adult” case to Juvenile Court.

1. Inform the facility detention processing supervisor (DPS) who will arrange to

notify the appropriate criminal court in a timely manner. After the criminal court

has certified the suspected juvenile inmate’s case(s) to the Juvenile Court, the

facility DPS shall notify the Juvenile Hall DPS of the certification.

2. Arrange for Sheriff’s transportation personnel to transport the inmate to Juvenile

Hall Intake.

3. Return all property and money to the inmate and have the inmate sign for it. The

arrest will then be closed.

III. TEMPORARY PRESENCE IN A DETENTION FACILITY FOR TESTING

A. Procedures for receiving juveniles into a detention facility, for the purpose of conducting

chemical testing (i.e. blood test, urine test, or breath test), or for booking as adults

(Livescan and Photos) are as follows:

1. The juvenile prisoner shall be kept segregated from adult inmates and the necessary

testing conducted in a timely manner.

2. The arresting/transporting officer shall remain in the immediate vicinity of the

juvenile prisoner.

3. Upon completion of the testing, the arresting/transporting officer shall immediately

remove the juvenile prisoner from the detention facility.

Q.11 WEEKEND SENTENCES Page 1 of 2

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PURPOSE

To establish guidelines for processing inmates sentenced to weekend custody by the court.

POLICY

Inmates committed to serve weekends at a Sheriff’s detention facility may be accepted upon meeting the

established guidelines.

PROCEDURE

I. When a “weekender” reports to the facility for the first weekend, the receiving/intake deputy will

escort him or her through the booking process. The following will be required for acceptance and

processing:

A. Booking Intake/Personal Property Inventory (J-15 form)

B. A copy of the commitment

C. A sealed property bag

D. Valid identification

During the booking process a detention processing technician (DPT) will enter the sentencing

information, turn on the “Weekender Flag,” complete the sentence calculation and generate a

Weekender Schedule in the Jail Information Management System (JIMS).

II. When any person fails to appear for the first weekend, a Failure to Report for Confinement (J-69

form) will be completed, attached to the commitment, and returned to the issuing court.

III. When any person arrives late for a weekend commitment, but still before the expiration of that

commitment period (weekend), he or she will be accepted, despite lateness. County Counsel’s

Opinion advises, “The Sheriff may not refuse to accept a prisoner who reports later than the

specified time and date”. However, a J-69 form will be completed, indicating the circumstances

resulting in the late arrival, and forwarded to the issuing court.

IV. If an inmate fails to report at any time during any specified period of confinement, after initially

reporting for the first weekend, a J-69 form will be completed and attached to the commitment.

A. The J-69 form will indicate the number of weekends or total days of the sentence

completed.


NUMBER: Q.11

SUBJECT: WEEKEND SENTENCES

RELATED SECTIONS:

Q.11 WEEKEND SENTENCES Page 2 of 2

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B. The J-69 form will be forwarded to the issuing court with a copy to be placed in the

subject’s custody record.

C. The JIMS record will be closed and the subject will not be accepted on that commitment

again. The custody record will then be forwarded to the Records Division.

V. The inmate will be logged in and out of custody in the Weekender Schedule in the JIMS. Status

change of “weekenders” who are out of custody is accomplished through the Temp

Release/Return navigator.

VI. If a “weekender” reports under the influence of drugs, and/or alcohol, he or she should be

arrested and booked with the appropriate charge(s). The appropriate reports shall be processed

for prosecution. Inmate processing staff will contact the appropriate court of jurisdiction to

provide notification of the new arrest and for direction pertaining to the “weekender” sentence.

The inmate will receive credit for the weekend served unless the court specifies otherwise.

VII. If an inmate is brought in on new charges follow the instructions listed under section VI.

Q.13 OUT-OF-COUNTY ARRESTS Page 1 of 4

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PURPOSE

To ensure all legal and departmental requirements are complied with when processing the various arrests

made for agencies located outside the County of San Diego, but within the State of California.

POLICY

Before beginning the intake/pre-booking process of an Out of County arrest, a local (San Diego County)

warrant check will be conducted to determine whether any local warrants are outstanding. If local

warrants are found, the inmate shall be booked on the local warrant(s), with the Out of County arrest

placed as a “hold.”

PROCEDURE

I. OUT OF COUNTY CALIFORNIA AGENCY ARRESTS

The following procedures are for persons arrested for another law enforcement agency outside

San Diego County, but within the State of California. Detention facilities must obtain very

specific information to ensure a legal detention and eventual release.

A. No Warrant

Occasionally, a San Diego County agency, in cooperation with another agency, will

arrest an individual on criminal charges that are based in another county, (i.e., SDPD

arrests a person wanted for 187 P.C. by LAPD). The person will be brought to custody to

await pickup by the other agency. These arrangements usually have already been made

between the two agencies; however, it is vital for detention personnel to also be advised

of the arrangement. The other agency must pick up the inmate, return him/her to the

other county, and have the arraignment within 48 hours per 825 P.C.

1. Intake

a. Obtain from the arresting/transporting officer the charge, the name of the

agency having jurisdiction and the case number (when available). Also

obtain a person’s name and phone number to contact the outside agency.

All information is to be noted on the Booking Intake/Personal Property

Inventory (J-15) form by the arresting agency.

b. Notify the watch commander and detention processing supervisor (DPS).

DATE: MAY 20, 2016

NUMBER: Q.13

SUBJECT: OUT-OF-COUNTY ARRESTS

RELATED SECTIONS: Q.1, Q.24




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2. Booking

Book on the California charges indicated on the J-15 form. The outside agency’s

name and case number should be entered in the notes section. Prepare an

administrative electronic message (teletype) notifying the other agency of the

inmate’s custody status, and indicate they must pick up the inmate within 48

hours per 825 P.C. (The words “per 825 P.C.” will be included in the teletype

message.) Follow up with a phone call to ensure the message was received.

Court destination will be the appropriate local court having jurisdiction of the

location of the arrest, or the appropriate local court specified by the arresting

officer in the event the outside agency cannot pick up as required.

3. Watch Commander/Detention Processing Supervisor

a. Ensure the outside agency is aware the inmate is in custody and knows the

final pick up date.

b. Make appropriate arrangements to have the inmate available and ready for

transportation.

c. Follow through to ensure the inmate is either picked up or released per

825 P.C.

B. Warrant Arrests (821-822 P.C.)

When a valid California warrant exists for a person, the warrant abstract must accompany

the individual to custody. It is the arresting officer/agency’s responsibility to verify the

warrant and to make arrangements for the warrant abstract to be forwarded by the outside

agency holding the warrant. A person wanted on a California warrant shall not be

accepted without the warrant abstract.

1. Intake

Verify the warrant abstract contains the seven items for validity (i.e. charges, bail,

court of jurisdiction, issuing judge, issued date, defendant’s name, and document

number). Also verify the agency’s name that holds the warrant (pick up agency).

2. Booking

a. Book the subject following procedures outlined in the Inmate Processing

Division Detention Processing Technician manual. The court of

jurisdiction and agency holding the warrant must be entered in the notes

section.

b. Prepare a teletype message notifying the outside agency of the custody

status, and maximum (last) date for pick up, which is either:

i. Under 400 miles away; five calendar days including the date of

booking; or


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ii. Over 400 miles away; five court days (Exclude Saturday, Sunday

and holidays) including the date of booking (Reference 821 P.C.).

c. Send the teletype message and follow up with a phone call to the other

agency to confirm the message was received. Note the confirmation

information and ARJIS on the teletype message. File the teletype message

with the warrant in the custody record.

3. Detention Processing Supervisor

a. Ensure the Notify List for inmates booked on an out-of-county warrant is

checked daily.

b. Initiate additional contact with the outside agencies that have not

responded to custody teletypes or have not made arrangements for pick-

up.

c. If an inmate is still in custody by the maximum date, initiate release

procedures, per 821 P.C. and notify the outside agency.

C. Auto Theft/Stolen Vehicle Charge:

When a person is arrested in a stolen vehicle within the county of San Diego and the

vehicle has been stolen outside of the county, confirmation must be made by the arresting

agency, with the agency holding the case, to determine whether or not they want the

vehicle and the inmate, or just the vehicle. If the outside agency wants both, the

procedures described above in section A will be followed.

If the outside agency wants the vehicle only, the inmate will be scheduled for court on the

charge of 10851 CVC, Auto Theft, in the appropriate local jurisdiction (i.e., El Cajon,

South Bay, Vista, or San Diego Superior Court) and the following procedures will be

taken:

1. Intake

A J-15 form and probable cause declaration for 10851 CVC, which indicates the

name of an outside agency, and its case number, must be completed and delivered

with the arrestee to the Sheriff’s detention facility. Confirm with the arresting

officer/agency the inmate’s “wanted” status to verify he/she will not be

transported to the outside agency.

2. Booking

Book as appropriate based on information provided by the arresting officer.

D. Miscellaneous Outside Agency Arrests

1. Local field arrest charges and/or local warrant(s) received with out-of-county

warrants.


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a. Book on local charges and place the out-of-county warrant(s) as a HOLD.

b. Notify the outside agency via teletype their warrant has been placed as a

HOLD.

2. If the inmate is first booked on the out-of-county warrant with a teletype sent

regarding pick up, and a local warrant is discovered, the following procedures will

be taken:

a. A telephone call will be made to the out-of-county agency of jurisdiction

to determine if officers are en route to pick up the inmate. Also, the case

is to be brought to the attention of the watch commander and the DPS.

b. If the out-of-county officials have been dispatched, the local warrant(s)

will remain active and a copy of the “hit” will be given to the transporting

officials so they are aware of the warrant and the inmate will be returned

to San Diego County upon completion of the out-of-county case.

c. If the out-of-county officials have not been dispatched, inform the agency

of the current situation and verbally cancel the pick up with the

understanding that official confirmation of the cancellation will follow via

teletype.

3. Immediately book the local warrant(s) and schedule for the appropriate San Diego

County Court.

4. Close out the out-of-county arrest and rebook as a hold arrest until the local case

has been resolved.

5. Rescind the original teletype message with an additional message to the agency

having jurisdiction informing them that the inmate was booked on a local matter

and they will be notified when the inmate will be available to be picked up.

Follow up with a phone call to the other agency that the message was received.

Note the confirmation information and ARJIS on the teletype message.

When the local case has been resolved, complete an additional arrest for the out-of-

county warrant and send a teletype to the outside agency indicating that the inmate is

ready for pick up.

WARRANT SELF SURRENDER Page 1 of 2

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PURPOSE

To establish guidelines when an individual self-surrenders at a detention facility for an outstanding

warrant.

POLICY

Individuals who voluntarily turn themselves in for an outstanding warrant at any Sheriff's detention

facility shall be arrested and booked into the detention facility following established guidelines.

PROCEDURE

I. Warrant Self Surrender with Valid Identification

A. When a person informs any detention facility staff that they have an outstanding warrant,

the following steps shall be immediately followed:

1. Upon notification, a deputy will detain the individual and verify their identity

utilizing a valid identification.

2. The deputy shall contact Sheriff's Records to conduct a records check and to

verify the warrant is bookable.

3. Upon verification that the person does have a valid outstanding warrant, and the

warrant is for a currently approved bookable offense, the surrendering person

shall be arrested and booked into the detention facility following established

guidelines.

B. If the warrant is not bookable, contact the watch commander concerning a discretionary

booking. If approved, the individual shall be arrested.

II. Warrant Self Surrender without Valid Identification

A. In the event that the surrendering person cannot provide a valid identification, the

following steps shall be performed prior to booking the individual into the detention

facility:

1. A deputy will detain the individual and obtain as much personal identification

information as possible (date of birth, driver's license, social security number,

etc.). Using the information, the deputy will contact Sheriff's Records to conduct

a records check.


NUMBER: Q.14

SUBJECT: WARRANT SELF SURRENDER



WARRANT SELF SURRENDER Page 2 of 2

#XX//XX

2. Utilize the physical description on the warrant abstract to match the surrendering

person.

3. If the physical description does not provide adequate confirmation, deputies can

utilize Rapid ID scanners (if available) to identify the individual. If necessary,

deputies will contact CAL-ID, prior to live scanning, to request an identity only

number (IDN).

B. After their identity is confirmed, the surrendering person shall be booked into the

detention facility following established guidelines.

Q.15 BAIL BOND SURRENDER Page 1 of 1

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PURPOSE

To establish guidelines in accordance with legal mandates regarding surrender of bail bonds.

POLICY

To process the surrender of bail bonds in accordance with sections 1300-1306 of the California Penal

Code.

PROCEDURE

I. Bail bond surrenders will be accepted at all times. The bailer (or depositor) must provide one of

the following:

A. A certified copy of the bail bond.

B. A certified copy of the certificate of deposit.

C. An affidavit given by the bail licensee or surety company listing all the specific

information that would be included on a certified copy of a bail bond. (Name of

defendant, DOB, charges, court of jurisdiction, bail amount, date the bail was posted,

booking number (if applicable), warrant or case number (if applicable), bond number,

surety company, agency, and the name of the person authorized to apprehend and

surrender the defendant.

II. If A or B is presented, it must be accompanied by a signed letter addressed to the Detention

Services Bureau whereby the bondsman, or depositor, certify the bail bond is in full force and

has not been exonerated.

A. Process the bail bond surrender following procedures in the Inmate Processing Division

detentions processing technician manual.

III. Within 48 hours of surrender, the defendant will be brought before the court in which the

defendant is next to appear on the case for which he/she has been surrendered, per Penal Code

section 1300.

IV. If the defendant is in custody on another charge, a bailer may execute the surrender at the facility

by providing those documents specified above. The defendant will be booked for an appearance

in the appropriate court per Penal Code section 1300.


NUMBER: Q.15

SUBJECT: BAIL BOND SURRENDER




Q.21 SUPERIOR COURT WARRANTS AND GRAND JURY INDICTMENTS Page 1 of 1

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PURPOSE

To standardize the procedure for processing Superior Court warrants and Grand Jury indictments (GJI).

POLICY

A Superior Court warrant and GJI will be handled in the same manner.

PROCEDURE

I. The types of Superior Court warrants are:

A. Violation or revocation of Probation (1203.2(a) PC)

B. Violation or revocation of Post Release Community Supervision (3455 PC)

C. Conviction (1197 PC)

D. Information or Indictment (981 PC)

E. Civil Contempt (1209 PC)

F. Drug Court (1210 PC)

G. Violation or revocation of Parole Reentry Court (3015(d)(2) PC)

H. Violation or revocation of Mandatory Supervision (1170(h)(5)(b)/1203.2(a) PC)

I. Violation of Juvenile Probation (777 WIC)

II. A GJI is, in essence, a felony warrant issued by the Grand Jury and is processed in the same

manner as a Superior Court warrant.

DATE: MARCH 11, 2016

NUMBER: Q.21

SUBJECT: SUPERIOR COURT WARRANTS AND GRAND JURY INDICTMENTS

RELATED SECTIONS:

Q.23 HOLD WARRANTS FOR INMATES TRANSFERRED TO OTHER JURISDICTIONS Page 1 of 1 #16//03


PURPOSE

To provide a uniform procedure for the processing of “Hold” warrants when inmates are transferred to

other jurisdictions or state prison.

POLICY

“Hold” warrants will be forwarded with the inmate(s), when being transferred to another jurisdiction; or,

returned to the originating agency, as appropriate, in accordance with established procedures.

PROCEDURE

I. OUT-OF-COUNTY "HOLD" WARRANTS

A. These warrants will be forwarded with the officer accepting custody of the inmate.

B. An administrative electronic message (teletype) will be sent to the agency of jurisdiction

notifying them of the destination that the inmate is being transferred to and that the

warrant abstract is being forwarded with the inmate.

C. The agency will be contacted by phone to ensure that the teletype message was received.

D. The detentions processing technician will print the teletype message and record on it the

person’s name who verified receipt of the message, date and time of confirmation, and

his/her ARJIS.

E. The warrant abstract and teletype message will be filed in the inmate’s custody record.

II. FUGITIVE "HOLD" WARRANTS

A. The Fugitive Unit will be notified that the inmate is being transferred and the agency or

location the inmate is being transferred to.

B. The fugitive warrant will be filed in the inmate’s custody record.

III. STATE PAROLE/CALIFORNIA YOUTH AUTHORITY/CALIFORNIA DEPARTMENT OF

CORRECTIONS AND REHABILITATION "HOLD" WARRANTS/DETAINERS

A. The original “hold” warrant abstract/detainer, transportation letter/order and/or oral order

will be forwarded with the officer accepting custody of the inmate.

B. A copy will be filed in the inmate’s custody record.


NUMBER: Q.23

SUBJECT: HOLD WARRANTS FOR INMATES TRANSFERRED TO

OTHER JURISDICTIONS

RELATED SECTIONS:

Q.24 REQUEST FOR HEARING ON “OUT-OF-COUNTY” HOLD WARRANTS Page 1 of 2

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PURPOSE

To provide a procedure for sentenced inmates to request a trial, or hearing, on “out-of-county hold”

warrants.

POLICY

Any inmate who has been sentenced to serve more than ninety (90) days on a local commit, and who has

an “put-of-county hold” warrant(s), will be notified that such a hold exists.

PROCEDURE

I. The Inmate Processing Division shall promptly notify an inmate of the existence of any state and

local charges for which the Sheriff’s Department has been notified by way of a “detainer,” if the

inmate has been committed to Sheriff’s custody for a period of 90 or more days, either as a

sentence or a term of probation. The 90 days must be exclusive of any credit for time served.

A. The Inmate Processing Division shall certify that the inmate is presently in custody and

has been committed to the Sheriff’s custody for 90 or more days, either as a sentence or

as a term of probation, exclusive of any credit for time served. The Inmate Processing

Division shall also certify the date upon which the Superior Court committed the

defendant (either as a sentence or as a term of probation) to the custody of the Sheriff, as

well as the inmate’s scheduled release date.

B. The Inmate Processing Division shall inform the inmate of the charges, the agency filing

the charges, the court in which the charges were filed, the number of any warrant, the

amount of bail (if any), and the address of the prosecuting agency.

C. Notification shall be completed via a Notice of Detainer (J-120 form) that includes the

notice, certification of the inmate’s commitment, certification of delivery of the notice,

and space for the inmate to request a speedy trial pursuant to PC 1381.

II. The Inmate Processing Division shall deliver the partially-completed J-120 form and a copy to

the administrative sergeant or designee at the facility where the inmate is housed.

A. The administrative sergeant or designee shall be responsible for ensuring the J-120 form

is delivered to the inmate by a staff member.

B. The staff member who delivers the form to the inmate shall sign the form indicating the

date of delivery, and then return the signed yellow copy to the Inmate Processing

Division.

C. The yellow copy shall be placed into the inmate’s custody record.


NUMBER: Q.24

SUBJECT: REQUEST FOR HEARING ON “OUT-OF-COUNTY” HOLD WARRANTS




Q.24 REQUEST FOR HEARING ON “OUT-OF-COUNTY” HOLD WARRANTS Page 2 of 2

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D. The inmate is responsible for mailing the original to the appropriate prosecuting agency.

E. The pink copy will be retained by the inmate.

Q.25 INMATE ADDITIONAL ARREST NOTIFICATION Page 1 of 1

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PURPOSE

To provide a guideline for notifying an inmate of an additional arrest.

POLICY

Inmates will be notified of additional charge(s) received while in custody on other matters.

PROCEDURE

I. Section 850(c) PC (amended) requires an inmate to be advised of any additional charge(s) or

warrant(s) placed against him/her after initial booking. Facility personnel shall, upon receipt of

information as to the existence of any warrant of abstract, inform the inmate of this in writing.

II. Upon receipt of any warrant(s) or additional arrests that will be placed on an inmate, the

detentions processing technician (DPT) will prepare an 850 (c) Notification (J-124 form). A

copy of the warrant abstract will be made with all telephone numbers listed on the warrant

abstract being concealed. The canary copy of the J-124 form will be retained for tracking

purposes until the completed form has been received. The copy of the warrant abstract and

original (white and pink) copies of the J-124 form will be forwarded to the inmate for receipt and

signatures.

III. The deputy will ensure the inmate signs the J-124 form in the designated area. After witnessing

the inmate’s signature, the deputy will provide his/her signature and ARJIS in the designated

area. The deputy will provide the pink copy of the J-124 form and the photocopy of the warrant

abstract to the inmate and return the white copy of the J-124 form to Inmate Processing Division

staff.

IV. After receiving the original copy, the DPT will attach the original warrant abstract to the J-124

form and place the originals into the inmate’s custody record. The canary copy of the J-124 form

will then be destroyed.


NUMBER: Q.25

SUBJECT: INMATE ADDITIONAL ARREST NOTIFICATION




Q.26 NOTIFICATION OF ARRESTED FOREIGN NATIONALS’ CONSULAR Page 1 of 2

OR DIPLOMATIC REPRESENTATIVES

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PURPOSE

To follow the U.S. Department of State’s requirement to record and make notification of all arrested and

detained foreign nationals to their diplomatic or consular representatives in this country.

POLICY

A daily “foreign nationals in detention” report shall be generated which reflects the detainee’s name,

identifying date, country of citizenship and their desire for diplomatic notification of detention. Records

will be kept for future reference as requested by the State Department.

PROCEDURE

I. At the time of booking, the detention processing technician (DPT) shall ascertain the citizenship

of each inmate and record this information in the designated field.

A. If the inmate is a foreign national, he/she shall be afforded the opportunity to request that

his/her consular or diplomatic representative be notified and a “Y” will be entered in the

designated field.

B. If notification is requested, it must be given without delay to the nearest consulate or

embassy.

C. If notification is not desired, an “N” shall be entered in the designated field.

D. The non-notification/notification procedure shall be carried out by the use of the “foreign

nationals in detention” report.

II. The “foreign nationals in detention” report is available to the Immigration Customs Enforcement

(ICE) and the Sheriff’s international liaison detective.

A. If it is a mandatory notify country, that country’s representative will be notified.

B. If it is a non-mandatory country, the country representative will only be notified if the

inmate requests it.

III. Subject to local laws and regulations regarding access to detained persons, foreign consular

officers shall have the right to unlimited professional type visits in Sheriff’s detention facilities,

and those visits will not be charged against the inmate’s allowable social visits.


NUMBER: Q.26

SUBJECT: NOTIFICATION OF ARRESTED FOREIGN NATIONALS’

CONSULAR OR DIPLOMATIC REPRESENTATIVES

RELATED SECTIONS:

Q.26 NOTIFICATION OF ARRESTED FOREIGN NATIONALS’ CONSULAR Page 2 of 2

OR DIPLOMATIC REPRESENTATIVES

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IV. Local questions pertaining to the notification of consuls and diplomatic representatives should be

referred to the Sheriff's international liaison detective at (858) 495-5614/(858) 495-5648

Q.27 COURT LIST UPON COMPUTER FAILURE Page 1 of 1

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PURPOSE

To establish a uniform system to be used in the event the computer system fails.

POLICY

To prepare for possible computer failure, Inmate Processing Division staff will generate a facility court

list each night for the following three days.

PROCEDURE

I. Upon notification by the detention processing supervisor (DPS) or watch commander, the

designated detention processing technician (DPT) will retrieve the court list for the affected date

and disseminate it as follows:

A. A copy of the court list will be provided to each of the facility court deputies. Housing

Unit deputies will be notified of the inmates needed for court and will be required to

check the face cards for verification. If the inmate(s) is no longer housed in a particular

housing unit, control deputies shall be notified.

B. If applicable, the Jail Information Management System (JIMS) manual pre-booking and

booking sheets will be reviewed to identify any inmates required to appear in court. A

manual list of these inmates will be provided to the facility court deputy.

C. As time is of the essence, inmates scheduled for morning courts shall be transported first,

followed by the inmates scheduled for court in the afternoon.


NUMBER: Q.27

SUBJECT: COURT LIST UPON COMPUTER FAILURE

RELATED SECTIONS:

Q.28 EMERGENCY BOOKING Page 1 of 1

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PURPOSE

To standardize booking procedures in the event of a total system failure.

POLICY

Upon notification from the detention processing supervisor or watch commander, detention processing

technicians (DPT) will continue the intake, pre-booking, and booking processes utilizing the following

procedures.

PROCEDURE

I. The DPT assigned to intake will assign down booking numbers and down Jail Information

Management System (JIMS) numbers to each arrestee.

A. The down booking number will be written at the top of the Booking Intake/Personal

Property Inventory (J-15 form) and the JIMS manual pre-booking and booking sheet.

B. The down booking number will begin with the first two numbers of the current year, i.e.

08 for 2008. The following numbers will appear as; 900,001 for Vista Detention Facility,

900,501 for Las Colinas Detention and Reentry Facility, and 901,001 for the San Diego

Central Jail. Each number will follow in consecutive order.

C. The down JIMS numbers will be assigned based on the last down JIMS number used.

The Inmate Processing Division DPT manual can be referenced for further instructions

on assigning down JIMS numbers.

D. Each down booking and JIMS number are found on the manual booking log. The date,

inmate’s last name, first name, and date of birth will be written on the manual log next to

the assigned down booking and JIMS number.

E. Each time the emergency booking procedure is used, begin with the next available down

booking number.

II. The DPT assigned to pre-book will hand write all the booking information on a JIMS manual

pre-booking and booking sheet and accept the inmate’s property and money. The money will be

counted and placed in a small envelope with a copy of the J-15 form. The envelopes will be

secured in the locked cash drawers and be placed in the facility safe at the end of shift, should the

computers still be inoperative. The money will be deposited to each inmate’s account

immediately upon the computer system becoming operational.

III. Once the computers are operational, all information must be entered into the JIMS using the

down booking and JIMS numbers.


NUMBER: Q.28

SUBJECT: EMERGENCY BOOKING

RELATED SECTIONS:

Q.31 FEDERAL WRITS OF HABEAS CORPUS AD PROSEQUENDUM Page 1 of 2

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PURPOSE

To provide guidelines for the watch commander in the event the United States Marshal (USMS) serve a

federal writ of habeas corpus ad prosequendum.

POLICY

The watch commander shall follow the guidelines set forth in determining if the federal writ of habeas

corpus ad prosequendum should be honored. The foregoing policy is necessary to ensure state prisoners

scheduled for state court appearances are readily available.

PROCEDURE

I. Periodically, USMS serve federal writs of habeas corpus for the purpose of producing a state

prisoner to testify or stand trial in Federal Judicial proceedings.

II. Although a federal district court has the authority to issue a writ directing the surrender of a state

prisoner for prosecution in a federal court, the Sheriff is not required to, and cannot be compelled

to comply with a federal writ of habeas corpus ad prosequendum.

III. The Sheriff may as a matter of courtesy honor a writ of habeas corpus ad prosequendum and

release a state prisoner to the custody of the USMS; however, the state prisoner is still under the

constructive custody of the Sheriff.

IV. The decision to honor such writ is discretionary with the Sheriff. In making a decision, the

following factors shall serve as guidelines:

A. The nature of the alleged federal offense.

B. The nature and status, of the state offense (by checking with the District Attorney’s

office).

C. Whether release would defeat the purpose of confinement.

D. Whether the writ of habeas corpus ad prosequendum guarantees the return of the prisoner

after appearance in federal court.

E. Date of release to USMS is not in conflict with the prisoner’s local court date.

V. If the facility commander or watch commander honors a federal writ of habeas corpus ad

prosequendum, all pertinent information shall be immediately noted in the “log – writ of habeas

corpus – federal court.”


NUMBER: Q.31

SUBJECT: FEDERAL WRITS OF HABEAS CORPUS AD PROSEQUENDUM



Q.31 FEDERAL WRITS OF HABEAS CORPUS AD PROSEQUENDUM Page 2 of 2

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VI. If the federal writ of habeas corpus directs the Sheriff to release the prisoner, the watch

commander will contact the state court of jurisdiction to inform the judge of the writ and then

arrange for the release of the prisoner, or denial thereof.

VII. Unless unusual circumstances are present, (and the circumstances are conveyed to either the

facility commander or watch commander) any un-sentenced state prisoner delivered to the

USMS for federal judicial proceedings must be returned to the affected detention facility at the

end of each court day. Absent unusual circumstances, any prior refusal by federal officials to

return such a prisoner at the end of any court day, or any subsequent failure upon agreement to

do so shall be considered a “breach of faith.” A “breach of faith” shall result in present or future

denial of delivery to the USMS of state prisoners.

Q.33 FINGERPRINTING Page 1 of 2

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PURPOSE

To establish uniform procedures for the processing of intake and evidentiary fingerprints and to ensure

accurate identification of the individual being fingerprinted.

POLICY

Sworn staff personnel will take fingerprints. Fingerprints will be obtained utilizing Live Scan

equipment. In the event Live Scan machines are offline or inoperable, Sheriff's records shall be notified.

Ink prints shall only be taken when Live Scan machines are off line for an extended period of time and

at the direction of Sheriff's records. Proper identification and verification of Live Scan fingerprints, as

defined in the following procedure are required.

PROCEDURE

I. LIVE SCAN

The fingerprint deputy shall:

A. Verify the inmate's identity utilizing the information on the Booking Intake/Personal

Property Inventory (J-15 form) and inmate's wristband.

B. Enter the inmate's information into the Live Scan machine.

C. Obtain the inmate's fingerprints utilizing the Live Scan machine.

D. If necessary, complete any additional bookings requiring fingerprints for the inmate at

this time.

E. Write his/her initials, date, and ARJIS on the back of the inmate's face card to signify that

the inmate's fingerprints were completed.

II. MAJOR CASE PRINTS

Major case prints are occasionally requested by arresting agencies. These prints shall be taken

with standard ink cards. These requests shall be handled in an expeditious manner.

A. Definition of “major case” prints.

1. Full hands and fingers.

2. Heels and sides of hands.

3. Tips of fingers.

DATE: APRIL 22, 2016

NUMBER: Q.33

SUBJECT: FINGERPRINTING



Q.33 FINGERPRINTING Page 2 of 2

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III. EVIDENCE COLLECTION

In the event an inmate refuses to be fingerprinted for the collection of evidence, then a court

order must be obtained ordering the inmate to submit to being fingerprinted. If the inmate

continues to refuse to submit to fingerprinting after a court order has been obtained, refer to DSB

P&P section Q.8.

Q.39 WRIT OF HABEAS CORPUS Page 1 of 2

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PURPOSE

To establish a procedure for properly receiving and returning a writ of habeas corpus.

POLICY

Any writ of habeas corpus received shall be promptly answered with a Return of Writ of Habeas Corpus

form (J-126 form).

PROCEDURE

I. A writ of habeas corpus is a formal legal document ordering a detained person to be brought

before a court at a specific date and time to decide the legality of the detention.

II. Processing a writ of habeas corpus:

A. Make two additional copies of the writ.

1. The first copy is given to the watch commander, who notes the appearance date

and will keep the copy on file.

2. The second copy is to be filed in the inmate’s custody record.

B. The original of the writ is to be handled the same as a remand in that the required court

appearance date is entered into the computer.

C. The watch commander then completes a Return of Writ of Habeas Corpus form (J-126

form).

III. Return on the writ of habeas corpus

A. The J-126 form is to be made out in duplicate with both copies signed. If the party is

detained by virtue of any writ, warrant or other written authority, a copy or copies thereof

must be annexed to the J-126 form. The original will be produced and exhibited to the

court at the hearing (the courts have not been requiring us to surrender the original). The

copy or copies must each be certified with the certification stamp.

B. The two-signed copies of the J-126 form and a copy or copies of the “detaining

authority” are delivered to the day shift watch commander. The watch commander will

make arrangements for the court deputy, transportation officer, or other designated

personnel to give these to the court with instructions for the court clerk, to sign the

original copy of the J-126 form (denoting receipt). The day shift watch commander will


NUMBER: Q.39

SUBJECT: WRIT OF HABEAS CORPUS

RELATED SECTIONS:

Q.39 WRIT OF HABEAS CORPUS Page 2 of 2

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enter the required information in the Return on Writ of Habeas Corpus file. The watch

commander will then have the original copy of the J-126 form filed in the inmate’s

custody record.

C. The original writ of habeas corpus and the inmate are sent to court on the required court

appearance date. The writ is then returned to the facility and filed in the inmate’s

custody record.

IV. Non-Custodial Returns

If it is determined a writ of habeas corpus is received for a person not in custody, the watch

commander shall contact the Records Division to determine to whom, at what time and place, for

what cause, and by what authority such transfer took place. A J-126 form shall be prepared

documenting this information. The J-126 form will be forwarded to the requesting court.

Q.41 PROCESSING OF BAIL BONDS Page 1 of 2

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PURPOSE

To ensure the validity of bail bonds received, and to standardize the processing of said bonds.

POLICY

Pursuant to California Code of Regulations, section 2068, bail bonds will only be accepted from bail

agents licensed through the California Department of Insurance.

PROCEDURE

I. Each authorized bail bond agent must have in their possession a Department of Insurance

identification card confirming his/her status as a licensed bail agent and a valid state driver’s

license/identification card. A visual comparison of the identifications shall be made at each and

every visitation and delivery of bail bonds to the detention facility.

II. Prior to accepting a bond, Inmate Processing Division staff will verify the inmate has cleared

wants and warrants through the “Who’s In Jail?” website under bail information. If the inmate is

cleared it will display: "Eligible for Release, Bail Amount." If the “Who’s In Jail?” indicates the

inmate is eligible for release, the Jail Information Management System (JIMS) will be checked

to verify a “C” has been entered for the wants and warrants clearance. If the website displays

"Not Eligible for Release, In Process," the bond will not be accepted.

III. Absent a warrant, hold or detainer being placed against an inmate during processing, bail agents

will not be allowed to withdraw the bond after it has been posted. Should a warrant, hold or

detainer be found during processing, the bail agent will be contacted and given the opportunity to

withdraw the bond.

IV. A bond is a legal document. Therefore, any and all changes made on a bond are to be made and

initialed by the bail bond agent. Changes made on a bond by people other than the bail bond

agent could nullify the bond as a legal document. Should there be too many changes, or if for

any reason the bond is unreadable, the bail bond agent shall issue a new bond.

V. Each bond should be checked for accuracy and completeness prior to acceptance. This check

should include the following:

A. The names of the bonding agency and insurance company on each bond.

B. The license number of the bail agency issuing the undertaking.

C. The correctness of the court and appropriate judicial district.


NUMBER: Q.41

SUBJECT: PROCESSING OF BAIL BONDS

RELATED SECTIONS: Q.47, P.15


https://ssp.sdsheriff.com/DSB/DetentionPP/Section%20P%20Communication%20Mail%20and%20Visiting/p15.pdf

Q.41 PROCESSING OF BAIL BONDS Page 2 of 2

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D. The defendant’s name as it appears in JIMS and current booking number.

E. The exact bail written out and indicated numerically (as in writing a check).

F. The correct court date and time.

G. The correct charge(s) and properly noted whether felony or misdemeanor.

H. The signed Power of Attorney without any corrections or errors.

I. The “premium charge” is indicated.

J. The bail agent’s signature.

K. The correct present date.

L. The Notary Public’s seal, signature, and the date his/her commission expires.

M. The “in-force” date of the bond and bail bond value conforms to the amount of bail.

VI. After the bond is accepted and validity ensured, the bond will be date stamped in an appropriate

location and entered immediately in JIMS. Bail bonds will be processed one at a time while the

agent stands by. This includes bonds delivered “in mass” quantities. In the event a bond is

processed at another facility for the same inmate, the date stamp will determine which bond shall

be returned.

VII. After the bail bond has been processed, Inmate Processing Division staff will date and sign their

initials and ARJIS in the “approved” section located on the bottom of the bond.

VIII. After the bail bond has been processed and it has been verified that the inmate was released from

custody, the bond will be forwarded to the appropriate court.

A separate bond must be submitted for each individual arrest, warrant, or commit pending. A

single bond will suffice for multiple charges listed on one arrest, commit pending or warrant.

Q.43 COURT ORDERED HOSPITALIZATION Page 1 of 1

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PURPOSE

To ensure proper proceedings are followed, for inmates hospitalized in excess of 48 hours.

POLICY

Whenever an inmate is to be hospitalized in excess of 48 hours, a Superior Court order shall be obtained

pursuant to Section 4011 P.C.

PROCEDURE

The authority to temporarily house an inmate at the hospital, under guard, is Section 4011.5 P.C.

Hospitalization of an inmate in excess of 48 hours requires a Superior Court Order pursuant to Section

4011 P.C.

I. The following procedures will be utilized for inmates who are admitted to the hospital.

A. The watch commanders at all facilities will arrange for guards, (if necessary) through the

San Diego Central Jail watch commander, except for those inmates admitted to the Tri-

City Medical Center Hospital Guard Unit (HGU). The Vista Detention Facility will have

operational control over inmates admitted to HGU.

B. The inmate's housing area in the JIMS will be CO and the housing unit will be “H1”

(with 1 guard), "H2" (with 2 guards) or “HN” (without guard). Inmates admitted to the

HGU will be logged in JIMS under facility 14 TCMC (Tri-City Medical Center).

C. The duty nurse outlining the reason for the referral to the hospital and the cause for

admittance will write an “inmate report,” This report will be forwarded to the day shift

watch commander for processing.

D. If an inmate is retained longer than 48 hours at the hospital, the secretarial staff at the

detention facility will prepare an Affidavit form; Court Order Form and the watch

commander will obtain a judge’s signature.

E. The original order will be filed in the custody record with copies sent to the watch

commander’s “Court Order Board” and to the facility Medical section.

II. Whenever possible, the watch commander should explore release options in accordance with

existing programs such as O/R, “Drop Charge”, or Court O/R. If release is not possible and the

inmate is hospitalized at any hospital other than the contracted hospital, arrangements for transfer

to the contracted hospital must be made as soon as practical via the Sheriff’s Medical Services

Division.


NUMBER: Q.43

SUBJECT: COURT ORDERED HOSPITALIZATION

RELATED SECTIONS: I.45


Q.45 SERVICE OF CIVIL PROCESS ON INMATES Page 1 of 1

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PURPOSE

To establish a standard operating procedure for the service of civil process on in-custody inmates.

POLICY

Detention personnel shall comply with California Penal Code section 4013, as it applies to the service of

judicial proceedings on in-custody inmates.

“A Sheriff or Jailer upon whom a paper in a judicial proceeding, directed to a prisoner in his custody, is

served must forthwith deliver it to the inmate, with a note thereon of the time of its service. For a neglect

to do so he is liable to the inmate for all damages occasioned thereby.” (Penal Code section 4013)

PROCEDURE

I. In order to comply with the above referenced penal code section, all persons wishing to serve

judicial proceedings on in-custody inmates will be directed to the designated deputy who will

determine if the inmate is in custody. Upon determining the inmate is in custody, the deputy will

stand by while the inmate is served the documents.

II. If the inmate is in custody, however, unavailable for service, the deputy will notify the watch

commander, who will determine when the processor can return to serve the inmate. If this is not

possible, the watch commander will accept service for the inmate, then later serve the inmate

personally; complying with the guidelines set forth in Penal Code section 4013.


NUMBER: Q.45

SUBJECT: SERVICE OF CIVIL PROCESS ON INMATES

RELATED SECTIONS:

Q.47 NEGOTIABLE PAPER IN LIEU OF CASH FOR PAYMENT OF BAIL/FINES Page 1 of 2

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PURPOSE

To fulfill legal and department requirements for the acceptance of negotiable paper in-lieu of cash for

payment of bail or fines. This section does not apply to the acceptance of bail bonds.

POLICY

Cashier's checks, money orders, and personal checks are acceptable forms of negotiable paper.

Subject to the restrictions described in this section, cashier’s checks and money orders issued by U.S.

businesses (i.e., Western Union money order, postal money order, traveler’s check, credit unions, banks,

saving & loan associations) are acceptable for any fee or fine, or deposit of bail when made payable to the

San Diego County Treasurer.

Personal checks shall be accepted only in amounts up to $300.00, and only for offenses that are not

declared to be a felony.

PROCEDURE

The prepaid document shall be for an amount equal to, or less than the amount of the bail or fine. If it is

for less than the amount of the bail or fine, the difference shall be made up of cash or other negotiable

paper payable to the San Diego County Treasurer.

I. GENERAL INSTRUCTIONS

A. The acceptance of negotiable paper in lieu of cash for bail or fines is the only permissive

action authorized by the Board of Supervisors (#83, 12-15-69). The detention facility shall

not accept personal checks for any “out of county warrant” arrests or for Superior Court

Juvenile traffic warrants.

B. Prior to accepting bail, inmate processing staff will verify the inmate has cleared wants and

warrants. If the inmate has not cleared the wants and warrants process, bail will not be

accepted (refer to DSB P&P Q.41 section II for wants and warrants clearance procedures).

C. Western Union money orders and certain other prepaid documents are sometimes received

so an inmate may self-bail. Due to the reliability of these documents, the watch

commander may approve the cashing of the document and the placement of the funds on

the inmate’s account. The requested amount to be cashed must be the exact amount of the

bail or less. These documents shall not be cashed when the requested amount exceeds the

inmate’s bail amount.


NUMBER: Q.47

SUBJECT: NEGOTIABLE PAPER IN LIEU OF CASH FOR PAYMENT OF

BAIL/FINES

RELATED SECTIONS: B.5, P.3

https://ssp.sdsheriff.com/DSB/DetentionPP/Section%20B%20Fiscal%20Management/b5.pdf

https://ssp.sdsheriff.com/DSB/DetentionPP/Section%20P%20Communication%20Mail%20and%20Visiting/p3.pdf

Q.47 NEGOTIABLE PAPER IN LIEU OF CASH FOR PAYMENT OF BAIL/FINES Page 2 of 2

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D. Cashier’s checks will only be accepted during routine banking hours. The detention

processing supervisor (DPS) (or designee) will verify the funds prior to the information

being entered into the computer.

E. Money orders or checks received in an inmate’s name shall first be endorsed and cashed

(following check cashing procedures) and the money taken from their account for self bail.

F. Money orders and other prepaid documents from a foreign country shall not be accepted.

They may be cashed through regular check cashing procedures if marked “payable in

United States currency.”

G. Bail for federal inmates shall be posted with the federal authorities who will in turn advise

the detention facility when the subject is to be released.

II. PERSONAL CHECKS (FOR “IN-COUNTY” COURTS ONLY)

Personal checks for bails up to $300 may be accepted for local misdemeanor offense only.

Personal checks will not be accepted for felony charges, including out of county and out of state

warrants.

A. Checks shall be drawn from a California banking institution with name and address printed

on it. Temporary personal checks will not be accepted.

B. Checks shall be made payable to the San Diego County Treasurer.

C. Checks shall be for an amount equal to or less than the amount of bail or fine (if less than

the amount of bail or fine, the difference shall be accompanied by cash or other negotiable

paper to make up the exact amount of bail or fine).

D. Checks shall not be “second party” checks, be “post-dated” or “pre-dated,” or have other

irregularities.

E. Valid photo identification shall be required.

F. The back of the check shall be stamped with a detention facility stamp, and the writer’s

name, driver’s license number and other identification shall be noted by the accepting

detentions information assistant, who shall also provide an ARJIS number on the check.

When approving a check, the DPS or watch commander shall also provide an ARJIS

number on the check.

Q.49 SEALED COURT ORDERS Page 1 of 2

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PURPOSE

To establish guidelines for the uniform handling of sealed court orders.

POLICY

Detention facility personnel will comply with confidential court orders, and preserve their

confidentiality.

Sealed court orders are not intended to restrict viewing by SDSO personnel. Sealing is intended to

restrict disclosure to those outside of the Sheriff’s Department.

PROCEDURE

I. Any sealed order is defined as “an instrument closed against inspection of the contents.” This

means the contents of the order are to be read only by those persons who need the information in

order to accomplish the intent of the order. Unless specified in the order, a sealed order does not

restrict viewing by detention personnel.

II. Any court order received at a detention facility with a notation that it be “sealed” and remains

“confidential” will be directed to the watch commander.

III. The watch commander will review the order and comply with the wishes of the court. If there is

a problem with the order, or its interpretation, the facility commander shall be immediately

notified. The facility commander shall seek assistance from the Sheriff’s Legal Advisor, or the

Judge who issued the order, should any uncertainty exist as to proper compliance with the court

order. The contents of the sealed order shall be maintained strictly confidential.

IV. All orders after review will be:

A. Clipped together and placed in a blank envelope bearing the words, “SEALED COURT

ORDER.”

B. Filed in the inmate's custody record.

V. If the order deals with a professional visit:

A. A written authorization will be prepared notifying custody information personnel the

specified inmate has a “Sealed Court Order” permitting a professional visitor to enter the

facility.

B. The authorization will contain the notation that it is to be destroyed upon completion of

the visit.

DATE: JUNE 3, 2016

NUMBER: Q.49

SUBJECT: SEALED COURT ORDERS

RELATED SECTIONS: P.15

Q.49 SEALED COURT ORDERS Page 2 of 2

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C. The authorization will contain the name of the inmate, booking number, and the

authorizing watch commander.

D. The authorization will not contain the visitor’s name or occupation.

E. The authorization will be placed into the facility’s alphabetical “Pending Professional

Visit File.” When an individual arrives for the visit, the individual should state the visit is

court ordered. The watch commander will confirm the individual’s name by reading the

“Sealed Court Order” in the inmate’s custody record. The detention information assistant

will complete the Request to Interview Prisoner (J-47 blue card) with the required

information. This information will also be used to verify the individual’s name.

F. At the conclusion of the visit, the authorization form will be given to the watch

commander for destruction. The watch commander will place the J-47 card in the

envelope along with the Sealed Court Order and file back in the inmate’s custody record.

G. The authorization shall contain the following, or substantially similar language:

TO: PERSONNEL CONCERNED, (Any Sheriff’s) Detention Facility

FROM: Watch Commander, (Detention Facility)

SUBJECT: SEALED COURT ORDER – PROFESSIONAL VISITS

Inmate _______________________, (Booking Number) has a court

-ordered visit. When the visit is completed, this memo is to be

destroyed by the watch commander. The J-47 card is to be

retained and secured in the “Sealed Court Order” located

in the inmate’s custody record.

(Signature)

VI. If a Sealed Court Order involves matters other than a professional visit, the watch commander

will prepare all necessary instructions.

VII. If a file containing a sealed court order is subpoenaed in a criminal case, Sheriff’s personnel shall

copy and include the sealed court order among the copied files and transmit the subpoenaed

records to the court as directed in the subpoena. The reviewing court will decide whether to

disclose the sealed court order.

VIII. If a file containing a sealed court order is subpoenaed in a civil case, Sheriff’s personnel shall not

include the sealed court order along with the copied records. Instead, only the cover sheet

bearing the words “SEALED COURT ORDER” shall be copied and included with the

subpoenaed records.

Q.51 CRIMES COMMITTED BY “IN CUSTODY” INMATES Page 1 of 2

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PURPOSE

To ensure that all legal and department requirements are met in the handling of crimes committed by

inmates in custody.

POLICY

Whenever sufficient information becomes available to charge an inmate with a crime, appropriate

detention facility staff will complete appropriate reports. All assaults, whether prosecution is desired or

not, will be documented in a crime report.

PROCEDURE

I. Frequently, arrests are made by sworn detention facility staff for misdemeanor or felony offenses

committed by inmates while in custody. When such arrests are made, sworn personnel must

write reports for the issuance of complaints by the District Attorney. These reports, and any

other follow-up investigation, must be completed in a timely manner in order to obtain

complaints and to enable arraignment of inmates on additional arrest charges. The Detention

Investigations Unit (DIU) shall be notified as soon as possible of any arrests.

A. Whenever an inmate is arrested for a crime committed while in custody, the appropriate

sworn facility staff member shall complete an arrest report.

B. Such reports will be submitted prior to the end of shift and the reports shall be reviewed

and approved by appropriate supervisory staff. A report may be completed the next day

if approval is obtained from the watch commander. If overtime is necessary to complete

the above, it will be approved.

C. After DIU has been contacted and the reports have been completed, an additional arrest

will be completed by Inmate Processing Division staff for the appropriate charge(s) upon

receipt of a Booking Intake/Personal Property Inventory form (J-15 form) and a Probable

Cause Declaration.

D. Once an inmate has been booked on the charge(s), he/she must be arraigned within 48

hours, per 825 PC.

E. Reports, etc., shall be handled in the same manner as reports taken in the field; and the

arrest will be handled and processed in the same way (i.e., if a misdemeanor crime did

not occur in the presence of the arresting officer, then a warrant may be obtained).


NUMBER: Q.51

SUBJECT: CRIMES COMMITTED BY “IN CUSTODY” INMATES

RELATED SECTIONS:

Q.51 CRIMES COMMITTED BY “IN CUSTODY” INMATES Page 2 of 2

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II. DIU will follow-up on all assaults between inmates, regardless of the crime. The DIU sergeant

will be notified in a timely manner of crimes such as: escapes, attempted escapes, and assaults

with serious injury.

Q.55 PROPERTY RECEIVED WITH INMATES Page 1 of 4

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PURPOSE

To minimize the amount of, and to account for all, personal property received with new inmates

accepted into the custody of the Sheriff.

POLICY

Only clothing, purses and small personal effects on the inmate’s person will be accepted. Inventory and

storage of personal property shall be handled per the following procedures.

PROCEDURE

I. UNACCEPTABLE PROPERTY ITEMS

A. Unacceptable property items will not be accepted for any inmate booked into custody or

already in custody. The following items are deemed unacceptable property items.

1. Bulk property (e.g., backpacks, boxes, luggage, etc.)

2. Electronic devices (e.g., computers, iPads, tablets, eReaders, etc.)

3. Purses larger than 10"x10"x4"

4. Perishable items (e.g., food)

5. Tobacco products (e.g., cigarettes, cigars, etc.)

6. Marijuana in any form (e.g., prescription, edibles, oils, leaf, concentrate, etc.)

7. Alcoholic beverages

8. Weapons of any type, including knives

9. Incendiary items (e.g., explosives, electronic smoking devices (e-cigs),

ammunition, etc.)

B. It will be the responsibility of the arresting/transporting officer to maintain custody of the

inmates' bulk property, as well as all other unacceptable property items.

II. PERSONAL PROPERTY INVENTORY

A. It will be the responsibility of the arresting/transporting officer to accurately itemize all

personal property items belonging to the arrestee.

B. The arresting/transporting officer will document the arrestee’s personal items on a

Booking Intake/Personal Property Inventory (J-15 form), as provided by the Department.

The officer will verify items with the arrestee. Both the officer and the arrestee must sign

the property receipt. If the arrestee refuses to sign the property receipt, the

arresting/transporting officer will write “refusal” on the inmate signature line and initial

it.

DATE: NOVEMBER 9, 2016

NUMBER: Q.55

SUBJECT: PROPERTY RECEIVED WITH INMATES

RELATED SECTIONS: P.3, Q.7, Q.57, Q.59, Q.61, Q.63, Q.66, M.9

http://ssp.sdsheriff.com/DSB/DetentionPP/Section%20P%20Communication%20Mail%20and%20Visiting/p3.pdf







http://ssp.sdsheriff.com/DSB/DetentionPP/Section%20M%20Medical%20and%20Health%20Care%20Services/m9.pdf


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C. Jewelry or body adornments found on any inmate being booked into a facility will be

removed and placed in the inmate's property. Items such as rings, necklaces, bracelets,

and earrings which are visible during the initial intake process shall be removed. If

needed, the inmate can be provided with any available hand lotion, hand cleaner, oil or

soap to assist with the removal.

D. The arresting/transporting officer will place all the arrestee’s personal items and the

money inventory receipt printed from the kiosk in a plastic bag (9 ½” x 12”) and heat seal

it. Using a pen, the officer will print the inmate’s name and date of birth on a white label.

The officer will place the label on the upper left hand corner of the plastic bag and will

give the sealed property bag to the detention processing technician (DPT). The DPT

assigned to the pre-book position will select sealed property bag in the Jail Information

Management System (JIMS). The sealed property bag will be forwarded to the property

room.

E. The inmate’s property bag will remain sealed at all times. If for any reason an inmate’s

sealed property bag is opened, the deputy opening the property bag will record in JIMS

the date, time, and reason for the property bag being opened. The deputy will then reseal

the bag and return the sealed property bag to the property room.

III. MONEY INVENTORY

A. It will be the responsibility of the arresting/transporting officer to accurately inventory

the arrestee’s money. The officer will count and verify the money amount in the

presence of the arrestee. The officer will deposit cash into the intake cash kiosk machine.

All coin currency will be placed in the arrestee's plastic property bag and will not be

placed on an inmate's funds account. The machine will generate a receipt which will be

placed into the inmate's sealed property bag. Cash deposited into the kiosk machine will

be immediately reflected on the inmate's funds account.

B. If the cash kiosk is not functioning, the officer will inventory the cash on the J-15 form

and heat seal the money bag onto the sealed personal property bag.

C. During the intake process, the officer will give the property bag and money bag (if not

deposited to the kiosk) to the DPT assigned to the pre-book position. All monies must be

verified by the DPT prior to the officer leaving the detention facility. It is the

responsibility of the arresting/transporting officer to resolve all money discrepancies prior

to acceptance of the arrestee. The arresting/transporting officer cannot leave the facility

until he/she has received a copy of the J-15 form.

D. If there is a discrepancy in the amount of money when the sealed money bag is opened,

the watch commander or sergeant will be notified immediately.

E. Contaminated/mutilated/soiled currency will not be posted to inmate accounts. The

arresting/transporting officer will be required to place the currency in a separate envelope

and mark “contaminated” on it. That envelope will then be placed into the inmate’s

property bag prior to heat sealing and "contaminated money" will be indicated on the J-

15 form.


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IV. SPECIFIC ITEMS

A. It will be the responsibility of the arresting/transporting officer to place all arrestee

medication in the property bag with the labels facing up so the reviewing nurse can easily

identify them. If the inmate has an excess amount of medication, the officer should use

an additional sealed property bag.

B. If a separate medication bag is required, the intake deputy will make a notation on the top

of the J-15 form of "1MB" (one medication bag). This will indicate to booking staff that

the inmate has more than one sealed property bag. The intake deputy will forward the

bag to the stock clerk when the nurse has completed documentation of the inmate’s

medications.

C. Miscellaneous items such as legal materials, prostheses, crutches, prescription eyewear,

hearing aids, etc., will be accepted upon approval of the watch commander, sergeant or

nurse. Such miscellaneous items will be noted in the property section of the computer

record.

D. Items such as hairpieces, wigs or weaves that have been removed at intake will be the

responsibility of the arresting/transporting officer. If found subsequent to the initial

property inventory, these items will be placed into the inmate’s property with completed

documentation.

V. JEWELRY AND BODY ADORNMENTS LOCATED AFTER PRE-BOOKING

A. Jewelry and/or body adornments can pose a safety and security risk. Every attempt will

be made to have the inmate voluntarily remove all jewelry or body adornments utilizing

any available hand lotion, hand cleaner, oil or soap. Deputies can provide reasonable

assistance to cooperative inmates with removing items which are not in the genitalia area.

The removal of an inmate's body adornments from the genitalia area shall only be

attempted by the inmate, and shall be conducted in an area of privacy in the presence of a

deputy of the same gender.

B. With the exception of rings, if the inmate will remain in Sheriff's custody and is unable to

remove jewelry and/or adornments, the deputy will ensure it is documented in the JIMS

by a DPT or stock clerk, by selecting the “kept” option in the “personal property” status

section of the “booking maintenance navigator” module.

C. All rings which cannot be removed using the steps previously outlined shall be removed

by using the ring cutting tool. Deputies should be aware that tungsten carbide and

ceramic rings cannot be removed by cutting. All ring cutting tools will be properly

sanitized before and after each use with an aerosol disinfectant (Clippercide, Cavicide,

etc.). After removal, the deputy will follow procedures for placing the items in the

inmate's sealed personal property bag and will document the removal in a JIMS inmate

status report. If attempts to cut a ring are unsuccessful, the deputy will ensure the steps

outlined above for marking the item "kept" are followed and an inmate status report will

be written.


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VI. TRANSFER BETWEEN SHERIFF'S FACILITIES

Upon transfer to another San Diego County Sheriff’s facility, all personal property is to be sent

to that facility with the inmate (exception: property for the inmates housed at Facility 8 is stored

at the George Bailey Detention Facility).

VII. ACCEPTANCE AND RELEASE OF INMATE PROPERTY

A. Only property and money an inmate actually needs, and is allowed to use while in

custody, will be accepted via the Custody Information Office. Privately provided

medications are generally not administered. Medications will be provided through the

detention facility pharmacy. Should a member of the public wish to leave medications,

the charge nurse will be notified. The charge nurse or designee will come to the Custody

Information Office and obtain the necessary information.

B. Property received via the Custody Information Office will be delivered to the inmate or

placed in his/her facility property bag as per facility procedures. In all cases, an

Incoming Property Receipt (J-53 form) will be completed, signed and forwarded to the

inmate.

C. All inmates requesting to release their sealed property must complete and sign an

Outgoing Property Receipt (J-54 form). Personal property items contained in the

inmate’s sealed property bag will be released only on an “all or nothing” basis.

D. Inmates committed to state prison or to Sheriff's custody for a term longer than 1 year

may release their clothing to a designated person by completing a J-54 form. Clothing

may then be accepted for these inmates up to 30 days prior to the date due to be released

from Sheriff's custody. A J-53 form will be completed and the clothing must be

inspected by sworn staff prior to acceptance. If no clothing is available upon release, jail-

issued release clothing will be provided.

E. Any agency requesting to review items in an inmate’s sealed property bag may do so in

the presence of the facility stock clerk. Any agency requesting to remove items from an

inmate’s sealed property bag must provide a signed letter (using their department’s

letterhead) itemizing all contents removed. Pursuant to court orders, departmental

requests or other extenuating circumstances, the on-duty facility watch commander or

designee will remove the items, insert the authorizing paperwork and reseal the bag.

Q.57 PROPERTY ISSUED TO INMATES Page 1 of 1

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PURPOSE

To specify what items are issued to inmates who are assigned to regular housing units after being

transferred from the receiving areas.

POLICY

Each inmate assigned to a housing unit shall be issued certain items for hygiene and comfort.

PROCEDURE

I. ISSUED ITEMS

A. Incoming inmates assigned to receiving housing units are to be issued a “bedroll”

consisting of a blanket(s), mattress cover and towel.

B. Whenever the inmate is transferred to a regular housing unit within the facility, he/she

shall retain those items. The inmate shall then be issued additional items consisting of a

bar of soap, toothbrush, toothpaste, comb, jail outer clothing, jail under clothing, one pair

of socks and one pair of shower shoes.

C. Upon reaching the regular housing unit, shaving implements shall be made available to

the inmate through the housing deputy.

II. INMATE RESPONSIBILITY

Items issued for the hygiene and comfort of the inmate shall be issued in good repair. When

inmates are transferring within the facility they shall be responsible for keeping these items with

them. No facility bedding, clothing, or hygiene items shall be used for any purpose other than for

what they are issued. Destruction or abuse of facility property may result in disciplinary action.

III. DEPUTY RESPONSIBILITY

Housing unit deputies are responsible for enforcement of these rules and for their explanation

whenever necessary.


NUMBER: Q.57

SUBJECT: PROPERTY ISSUED TO INMATES

RELATED SECTIONS: L.11, Q.61

https://ssp.sdsheriff.com/DSB/DetentionPP/Section%20L%20Sanitation%20and%20Hygiene/l11.pdf


Q.59 COURT ORDERED CLOTHING Page 1 of 3

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PURPOSE

To specify the general procedures to be followed for the acceptance and exchange of inmate court

clothing.

POLICY

All inmates will remain dressed in provided jail clothing unless civilian dress is required for court or

other judicial proceedings.

PROCEDURE

I. All court clothing will be accepted/exchanged/released only at the San Diego County Sheriff’s

detention facility in the court jurisdiction where the defendant is scheduled to appear. Court

clothing for defendants appearing in the Eastern Division (El Cajon Courts) will continue to be

processed at the Eastern Division Courthouse.

A. Dress Out Order – A dress out order will be required for all court proceedings including

jury trials. When an order is received the detentions processing technician (DPT) will

forward the dress out order to the detention processing supervisor (DPS). The DPS will

update the hazards & instructions section to reflect "DO" (Dress Out/Courts) in the

classification navigator evaluation update screen in the Jail Information Management

System (JIMS). The original order will be filed in the inmate’s custody record.

B. Custody Information Office – When a court order is received through the Custody

Information Office, the detentions information assistant (DIA) will verify if there is

already a court order on file by going into the classification navigator evaluation update

screen and viewing the hazards & instructions. If "DO" is reflected as a hazard, this

indicates the inmate has a court order on file to dress in court clothes. If the hazards &

instructions do not indicate a "DO" on file, the court order will be accepted with the

clothes. The original court order will be forwarded to the DPS. Upon receipt, the DPS

will update the hazards & instructions section to reflect "DO" (Dress Out/Courts). The

original dress out order will be filed in the inmate’s custody record.

C. Prior to accepting the clothes, the DIA will verify the inmate’s housing facility and court

of jurisdiction. In addition, the DIA will verify if there are already court clothes stored

for the inmate by viewing the property navigator in the JIMS. The FAC will indicate the

detention facility where the inmate’s clothes are stored, the property type will be "court

clothes", and the status will either be "S" (stored), "R" (released), or "I" (in transit).


NUMBER: Q.59

SUBJECT: COURT ORDERED CLOTHING

RELATED SECTIONS:


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D. Upon verification, an Incoming Property Receipt (J-53 form) will be completed. The DIA

will notify the designated deputy of the incoming court clothes. The designated deputy

will conduct a thorough search of the dress out clothing for contraband. The search will

include the use of a metal detecting wand or portable x-ray machine. Once the deputy

has completed the search, the deputy will sign the J-53 form with his/her name and

ARJIS. The deputy will then return the J-53 form and clothing to the Custody

Information Office. The DIA will sign his/her ARJIS on the J-53 form and return the

white copy to the delivering party. The yellow and pink copies of the J-53 form will then

be forwarded with the clothing, to the property room.

E. Inmates should only have one set of court clothing at a time. One set of clothes usually

includes; (2) shirts/blouses, (1) pair of pants/skirt or (1) suit/dress, and (1) pair of shoes.

All court clothing must be in a sealed bottom-zip-up plastic garment bag provided by the

delivering party. No metal hangers or metal siding may be on the garment bag. Tennis

shoes will not be accepted for court dress out.

II. COURT CLOTHING EXCHANGE

A. Inmates will often have their family or attorney exchange their court clothing during the

course of their trial. Inmates should only have one set of court clothing at a time unless a

court order specifies otherwise.

B. When court clothing is being exchanged, a J-53 form will accompany the new set of court

clothing and an Outgoing Property Receipt (J-54 form) will be completed for the court

clothing being picked up. An inmate’s signature is not required if the clothes are

attorney’s clothing.”

III. LOST COURT CLOTHING

A. In the event the inmate’s court clothes cannot be located or locating the court clothing

creates a delay in producing the defendant in court, the property clerk or deputy will

immediately notify the watch commander or designee.

B. If unable to locate the inmate’s court clothes, the watch commander will notify the Court

Service Bureau lieutenant at the respective court division;

Central Division (619) 531-4169

Eastern Division (619) 441-4617

Southern Division (619) 691-4531

Northern Division (760) 806-6203

IV. DRESS OUT OF INMATES

A. Facilities that do not have 24 hour property clerk coverage, will pull the court clothing

the night prior for those inmates requiring court dress out the next morning.

B. All inmates (males and females) classified as green, orange, yellow or black banded, will

be transported to court in their jail clothing. The inmates will dress out at the detention

facility or court facility associated with the court appearance prior to their scheduled

court time. Upon completion of their court hearing the inmate will be dressed back into

their jail clothing before getting on the transportation bus. The inmate's court clothing


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will be searched for contraband after every use. The search will include the use of a metal

detecting wand or portable x-ray machine. Once the deputy has completed the search, the

deputy will sign the back of the J-53 form with his/her name and ARJIS and the date of

the search. The deputy will then return the J-53 form and clothing to the Custody

Information Office.

V. INMATE REFUSAL TO DRESS OUT

When an inmate refuses to dress out, the court deputy will fill out the Court Dress-Out Refusal

(J-71 form) and have the inmate sign acknowledging their refusal. The form, along with the

inmate’s court clothes, will be forwarded to the court where the inmate is scheduled to appear.

Q.61 INMATE FOOTWEAR Page 1 of 1

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PURPOSE

To provide guidelines for inmate footwear.

POLICY

All inmates will wear jail issued footwear unless authorized by detention medical staff.

PROCEDURE

I. APPROVED INMATE FOOTWEAR

All inmates will be issued sandals (with the standard inmate clothing) during the booking process. The

sandals must be surrendered upon release from custody.

II. MEDICAL EXCEPTIONS

A. Inmates with medical/orthopedic problems must obtain specific approval to wear orthopedic

shoes from detention medical staff via the sick call procedure. A physician’s order is required

for medically indicated foot appliances or footwear. These can include a cast, splint, walking

boot, and foot drop braces. Medically indicated foot appliance/footwear approved by the jail

physician and acquired from inmate property must be inspected by security staff. The Sheriff’s

medical director or designee will review and approve the medically indicated foot appliance if it

must be purchased by the Sheriff’s Medical Services Division. A notation will be made on the

inmate’s property inventory.

B. Any inmate with a medical condition requiring a "closed" shoe, who does not have acceptable

shoes in his/her personal property, shall be provided a shoe from Sheriff’s Commissary by

Inmate Welfare using the same method as that for reading glasses. These shoes become the

property of the inmate and are retained by the inmate upon release.

III. OTHER EXCEPTIONS

A. Inmate workers will be provided shoes appropriate to their work assignment.

B. This policy does not apply to court ordered dress outs.


NUMBER: Q.61

SUBJECT: INMATE FOOTWEAR



Q.63 LOST INMATE MONEY OR PROPERTY Page 1 of 1

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PURPOSE

To standardize the procedure for processing lost/missing inmate property claims.

POLICY

Whenever an inmate claims to be missing personal property (including money or other valuables) or

module property (such as commissary or hygiene products), the watch commander shall be notified. If

the claim regarding personal property is not immediately resolved, a crime report shall be completed.

The grievance process should be followed for claims of missing module property (to include

commissary and hygiene products).

PROCEDURE

I. Whenever an inmate claims lost/missing personal or module property, the watch commander will

be advised. The watch commander will ensure an investigation is conducted into the claim and a

lost property crime report will be completed for lost/missing personal property within the shift

hours. This report shall be routed to the Detention Investigations Unit once approved. The

grievance process will be used for claims of lost/missing module property or commissary items.

II. When moving an inmate to another housing unit, facility, or an inmate is released, the

deputy doing so shall ensure the inmate’s module property is moved with the inmate.

III. When an inmate is moved from mainline housing to administrative segregation or to

disciplinary housing, the deputy shall indicate in the written report (inmate status report,

administrative segregation report, etc.) where the inmate’s module property was stored,

including how it was labeled.

IV. At the time of the claim, every effort will be made to resolve claims of lost or missing personal

property. If the claim is made after the inmate has been released and cannot be resolved, the

inmate must fill out a Claim for Lost or Damaged Personal Property (RM-122) form and forward

to Financial Services for a claim number.

DATE: JULY 7, 2016

NUMBER: Q.63

SUBJECT: LOST INMATE MONEY OR PROPERTY

RELATED SECTIONS: Q.55, Q.57, Q.66, Q.67





Q.66 TRANSFER OF INMATE PROPERTY Page 1 of 4

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PURPOSE

To establish a uniform policy for the inter-facility/agency transfer of inmate property.

POLICY

When transferring inmate property between facilities/agencies, employees shall observe proper handling

procedures to minimize damage or loss.

PROCEDURE

With the exception of the Facility 8, all inmate property is stored at the individual facility where the

inmate is housed. Property for inmates housed at the Facility 8 is stored at the George Bailey Detention

Facility.

I. INTER-FACILITY TRANSFERS

A. Upon determination that an inmate will be transferred to another Sheriff’s detention

facility, the detention processing staff will notify the property room.. Property room staff

will then pull the property and ensure the computer reflects an “in transit” status.

B. The property room staff will deliver the property to the appropriate area for transfer to the

receiving facility.

C. Property for inmates transferred to Facility 8 shall be transferred to the George Bailey

Detention Facility.

D. Property will remain in the garment bag and will be transferred intact.

II. INMATE MODULE PROPERTY

A. When an inmate is transferred out of a facility, the following procedure will be followed.

1. Once all inmate transfers for the day have been scheduled in the Jail Information

Management System (JIMS), the housing deputy will print out the daily

transportation list.

2. All inmates transferring to another facility will receive a brown paper bag with

their name, booking number and facility destination printed legibly on the outside

of the bag. All the inmate’s module property will be placed in the bag and secured


NUMBER: Q.66

SUBJECT: TRANSFER OF INMATE PROPERTY

RELATED SECTIONS: Q.63, Q.67, Q.69





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(either stapled or taped) to prevent property from falling out and mixing with

other inmates’ property.

3. When the inmate is removed from the module per the daily transportation list, the

floor deputy will make a notation next to the inmate’s name stating whether the

inmate has module property. The notation will be “Y” for “yes,” or “N” for “no.”

If the inmate has module property, the number of bags will be noted. The deputy

will initial/ARJIS the daily transportation list.

4. The sealed brown bags will be placed together in a large plastic bag for ease of

transportation. The plastic bag will be tagged with the facility of origin and

destination. No more than five brown property bags will be placed in a single

plastic bag. When more than one plastic bag is used, the brown property bags will

be grouped alphabetically by last name, in order to make it easier to retrieve brown

property bags for inmates who are scratched from the transfer list.

5. The annotated daily transportation list will be turned over to the deputy in charge

of processing outgoing inmate transfers. (The list is not to be sent with the

deputies who are transporting the inmates.)

6. Using the annotated daily transportation list, this deputy will make a JIMS entry

within each inmate’s “inmate history.” In the event type pick list, select the

appropriate event (PROM- no property to send, or PROS- property sent). In the

comments section, specify the number of bags belonging to the inmate.

7. The annotated copy of the daily transportation list will be archived for 90 days.

This will allow it to be referenced in case any property is lost and an investigation

needs to be made. After 90 days, the list can be discarded.

III. INCOMING TRANSFER PROCESS

A. When an inmate arrives as a transfer, the following procedure will be followed.

1. The receiving deputy will prepare for incoming transfers by printing out an

incoming daily transportation list. After verifying the names of the inmates

received, the deputy will cross-reference them against the daily transportation list.

The deputy will determine if the inmates’ property accompanied them.

2. The receiving deputy will initial/ARJIS by the inmate’s name on the transfer list

and indicate whether they received property with a notation of “Y” (yes) or “N”

(no).

3. If an inmate’s property does not arrive, the receiving deputy will review the

inmate’s JIMS history to determine if property was sent. If the JIMS history

shows “PROS” the deputy will notify the facility the inmate came from to attempt

to clear up any discrepancies.

4. The inmate will be notified that the property did not arrive before the inmate

leaves the receiving area.


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5. The receiving deputy will make a JIMS log entry under the inmate’s history.

From the event type pick list, select the appropriate event (PRON- property not

received or PROR- property received). In the comments section, record how

many module property bags were received for the inmate. This entry will be

logged for all inmates who arrive at the facility whether or not they have property

in order to prevent false claims of lost property.

6. Deputies at the receiving facility will check the brown bags for contraband. Any

items, other than contraband which will not be given to the inmate, will be

disposed of or mailed out of the facility at the inmate’s expense.

IV. TRANSFER TO OTHER JURISDICTIONS

A. Adult Institutions

1. Upon transfer of an inmate to adult institutions, the detention processing staff will

initiate property transfer pursuant to section I.A. All property will be packaged

and forwarded to the designated area for release to the adult institution

representative at the time of transfer. The property staff will ensure the computer

reflects “released” status.

2. Missing items will be noted in the inmate’s computer record.

B. 1203.3 P.C. Temporary Out of Custody

1. Inmates transferred to the Richard J. Donovan for men or California Institution

for Women (RJD/CIW) on 1203.3 P.C. observations will be entered as

temporarily out of custody in JIMS and the custody record will be maintained at

the facility.

2. All property disallowed by RJD/CIW will be maintained at the facility until such

time the inmate returns.

C. Commitment to State Prison

1. Upon notice of an inmate’s release to state prison, the property staff will pull the

property and ensure the computer reflects “released” status.

2. The sealed property bag and inmate’s clothing will be removed from the garment

bag(s) and placed in a brown paper bag(s) and secured. The inmate’s name and

booking number will be printed legibly on the outside of the bag(s). The inmate’s

bag(s) will then be placed inside a larger, more durable, plastic bag that is also

secured. If there is more than one inmate going to prison, the individual bags will

be placed in large plastic bags together for ease of transport. A tag will be secured

to each bag noting where the property is to be delivered.

3. The large plastic bag(s) will be placed in the designated pick-up area for

California Department of Corrections and Rehabilitation (CDCR).


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V. INMATE PROPERTY DISTRIBUTION

A. Property for inmates no longer in Sheriff’s custody shall be processed in the following

manner.

1. The property will immediately be given to the processing sergeant. The items will

be noted in the personal property screen in JIMS. Detentions Policy and

Procedures section Q.67, subsection II will be followed.

2. Items other than clothing that are salvageable, including watches, jewelry, money,

negotiable certificates, valuables, etc., shall be packaged and transferred to the

Sheriff’s evidence section via a Property and Evidence Form (EVID-1). The

property and a copy of this form will be sent to the Detentions Investigations

Unit.

3. All other unclaimed property will (for the purposes of this section) be considered

abandoned and shall be disposed of pursuant to sections 2800.4 and 2080.6 of the

Civil Code.

Q.67 EVIDENCE / FOUND PROPERTY Page 1 of 2

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PURPOSE

To fulfill legal and departmental requirements for property control and evidence handling.

POLICY

Any evidence or property that is found, impounded, or collected shall be entered into the property

control system using NetRMS.

PROCEDURE

I. Evidence

A. All evidence/property will be processed in accordance with Department Policy and

Procedure section 6.29 of the Department Policies and Procedures Manual.

B. The reporting deputy will properly process, package and seal the evidence/property.

C. Property/Evidence Form (EVID-1)

1. The reporting deputy for each case that has evidence will complete the Property

Tab of the Crime/Incident Report in NetRMS. In certain instances, the deputy

may need to complete an evidence form by hand (Form EVID-1) and/or

Additional Property Form (EVID-1A).

2. Every piece of evidence is to be listed on the form. Form EVID-1 or Form EVID-

1A will be used for additional items.

3. Enter the complete information in the appropriate boxes on the form.

4. Include a copy of the evidence form for all the evidence submitted.

D. Evidence Packaging

1. Each piece of evidence shall be initialed, dated and have the reporting deputy’s

ARJIS number.

2. The items should be packaged in as few containers as possible.

3. Include a copy of the evidence form for all the evidence submitted.

DATE: MAY 1, 2014

NUMBER: Q.67

SUBJECT: EVIDENCE / FOUND PROPERTY

RELATED SECTIONS: F.9, Q.66, Q.69

https://ssp.sdsheriff.com/DSB/DetentionPP/Section%20F%20Inmate%20Records/f9.pdf



Q.67 EVIDENCE / FOUND PROPERTY Page 2 of 2

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E. Laboratory Request

1. The reporting deputy will need to complete the proper information on the

Property Tab on the Crime/Incident Report in NetRMS.

2. The evidence specialists responsible for transporting the evidence to the

Evidence/Crime Unit will hand deliver a copy of the evidence form to the crime

laboratory.

II. Found Property

A. The found property is also assigned a case number.

B. A Property/Evidence Form (EVID-1) is made out with the finder’s name in the

appropriate box. If the finder wishes to claim the property after the required waiting

period, this information should be recorded on the form. (Finder wishes to claim).

Q.69 PROPERTY ROOM Page 1 of 1

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PURPOSE

To establish guidelines for the handling of inmate property, going into and out of a Sheriff’s detention

facility property room.

POLICY

Each facility will properly inventory, inspect, package, and store inmate property in a secure area, using

set procedural guidelines.

PROCEDURE

I. Property received with newly booked inmates or with inmates transferred from other facilities or

institutions shall be inventoried, searched, and stored according to the facility’s prescribed

procedures.

II. The detention processing technician (DPT) assigned to final release will return the inmate’s

property after the inmate has signed for it. If the inmate claims to be missing items, this will be

reflected in the notes section in the inmate’s personal property screen in the Jail Information

Management System (JIMS) as well as following the procedures as specified in Detention Policy

and Procedures section Q.63.

III. Inmate property found/unclaimed will be given immediately to the processing sergeant. The

item(s) discovered will be entered into the inmate’s note section in JIMS followed by the

procedures specified in Detention Policy and Procedures section Q.67.

IV. All Incoming or Outgoing Property Receipts (J-53 and J-54 forms) will be processed according

to prescribed procedures. File copies will be kept with the custody records.


NUMBER: Q.69

SUBJECT: PROPERTY ROOM

RELATED SECTIONS: Q.55, Q.59, Q.61, Q.63





Q.70 RELEASE OF INMATES ACQUITTED AT COURT Page 1 of 1

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PURPOSE

To establish criteria and procedures for releasing inmates acquitted at court of all charges.

POLICY

It is the policy of the Sheriff's Department that inmates acquitted of all charges at court will be processed

expeditiously for release from custody after a check has been completed for any holds and pending legal

proceedings. Acquitted inmates will be transferred back to the detention facility they are housed for

release.

PROCEDURES

I. Upon notification by a Court Services Bureau (CSB) supervisor that an inmate has been

acquitted at court, the processing sergeant will alert deputies to hold the inmate in the detention

facility receiving area and separate him/her from other inmates.

II. The detention processing supervisor (DPS) will have inmate processing staff review the inmate's

custody record for additional bookings, holds, and warrants.

III. Once records checks reveal that no additional legal proceedings or holds are pending that would

require the inmate to remain in custody, the inmate will be processed expeditiously for release.

IV. Deputies will retrieve module property from the inmate's housing area. The inmate shall not be

allowed to return to housing.

V. Should the computer or custody record search reveal an acquitted defendant has unresolved

bookings, detainers or holds, the defendant will be returned to housing.


NUMBER: Q.70

SUBJECT: RELEASE OF INMATES ACQUITTED AT COURT

RELATED SECTIONS: CSB P&P F.23

https://ssp.sdsheriff.com/CSB/PPindex/Section%20F%20Normal%20Operating%20Procedures/F.23%20Immediate%20Release%20After%20Acquittal%203-06-17.pdf

Q.71 INMATE RELEASES WHEN COMPUTER IS INOPERATIVE Page 1 of 1

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PURPOSE

To establish a procedure for releasing inmates when the computers are inoperative.

POLICY

All inmates will have a thorough computer check completed prior to their release. If the computers are

inoperative for any reason, the custody records may be held until the check can be accomplished.

PROCEDURE

I. When a release of any kind is processed on an inmate and the computers are inoperative, the

detention processing supervisor (DPS) or designee will contact the DSD Help Desk to determine

the length of down time. If the computers are expected to be back in service in less than four

hours, the custody records will be set aside until the computers are working and the record check

can be completed.

II. When the computers are back in service, the check shall consist of standard operating procedures

for the pre-release and final release positions.

III. If the computer down time exceeds four hours, the detention processing technician (DPT) shall:

A. Pull all documents from the custody record and make sure there are no additional pending

cases.

B. Check the custody record for any pending warrants or holds.

C. Review the Booking Intake/Personal Property Inventory (J-15 form) to see if the arresting

officer has written any information that is not already within the custody record.

IV. The DPT will then submit the custody records to the watch commander or designee for review to

determine whether the inmate will be released. If the release is authorized, the release process

will commence. The inmate will be informed that they will be released without receiving their

money and will have to return at a later time to pick up the money. A compass card may be

issued if necessary.


NUMBER: Q.71

SUBJECT: INMATE RELEASES WHEN COMPUTER IS

INOPERATIVE

RELATED SECTIONS:

Q.73 ARRAIGNMENT AND RELEASE UNDER 825 P.C. Page 1 of 3

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PURPOSE

To fulfill the requirements of California Penal Code section 825 and County of Riverside v. McLaughlin,

500 U.S. 44 (1991).

POLICY

All inmates not arraigned within 48 hours of arrest, excluding Saturdays, Sundays, and official court

holidays, will be released from custody pursuant to California Penal Code section 825.

With the exception of Superior Court Bench Warrants, State Parole Warrants, and Out-of-County

Warrants an inmate must be taken before a magistrate within 48 hours from the time of his/her arrest,

excluding Saturdays, Sundays and official court holidays. When the 48 hours expires at a time when the

court is not in session, the time will be extended to include the duration of the next regular court session.

PROCEDURE

I. INTAKE

The detention processing technician (DPT) assigned to the intake position must ensure the

arresting agency indicates the date and time of actual arrest on the Booking Intake/Personal

Property Inventory ( J-15) form. The J-15 form will then be time stamped to indicate the date and

time the arrestee was accepted into custody.

II. PRE-BOOKING

A. The DPT assigned to the pre-book position will record the actual arrest date and time as

indicated on the J-15 form in the full personal data section of the pre-booking navigator

screen.

B. The date and time of arrest will determine the court date.

C. The DPT assigned to the pre-book position will enter court appearance dates in the Jail

Information Management System (JIMS) using extreme caution to ensure inmates are not

being retained in custody beyond the limits specified in PC 825.

D. If the 48 hours expires at a time when the court is not in session, the time shall be

extended to include the duration of the next regular court session. In addition, every effort

must be made to ensure that no court action (i.e., Court O/R or O/R issued by the District

Attorney) has been taken prior to a PC 825 release.


NUMBER: Q.73

SUBJECT: ARRAIGNMENT AND RELEASE UNDER P.C. 825

RELATED SECTIONS:


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III. INMATES NOT ARRAIGNED WITHIN 48 HOURS

If the arrestee is not arraigned during the time period prescribed herein, the detention processing

supervisor (DPS) will authorize the release of the inmate per PC 825, unless extenuating

circumstances prevail (i.e., per court order, if the complaint is issued; if the inmate was too sick

to appear in court, or had to remain in a safety cell for appropriate reasons).

IV. SUPERVISORY RESPONSIBILITIES

To enhance quality control and delineate supervisory responsibility, the following shall apply:

A. The DPT shall review all inmate custody records for PC 825 releases for accuracy of all

information including, but not limited to the following:

1. Correct inmate being considered for release

2. Correct computation of time in custody

3. Arrest date and time

4. Acceptance date and time

5. Court date

6. Computer update

7. Court papers if any

B. After confirming the accuracy of the arrest information, the DPT will prepare all required

documents along with the inmate's custody record and provide to the DPS for review.

Upon completion of the review, the DPS shall sign the necessary documentation in the

designated area authorizing the release pursuant to PC 825.

In the event of serious or violent misdemeanor or felonies, a copy of the charges for the

arrest eligible for release per PC 825 will be provided to the watch commander. The

watch commander will determine whether or not the arresting agency will be notified of

the pending release.

V. RELEASE

All inmates who are released in accordance with the provisions of PC 825, or as the result of a

dismissal, will be processed completely out of the detention facility. No step of the release

process will be circumvented, unless there are unrelated cases holding him/her in custody.

A. If the original arresting agency wishes to re-arrest the inmate for the same charges, they

may do so after the inmate has left the facility.


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B. Once the inmate has been re-arrested, the officer will present the DPT assigned to the

intake position with a properly completed J-15 form. The inmate will then be processed

as a new booking.

C. Under no circumstance will an inmate released pursuant to PC 825 be held within the

facility and merely re-booked, except as outlined in Part VI below.

VI. REBOOK BY DISTRICT ATTORNEY OR ATTORNEY GENERAL

There are instances when a complaint has been filed against a defendant by the District

Attorney/Attorney General, and the defendant is arraigned, but the case is dismissed by the

court, usually as the result of a key witness not appearing for the preliminary hearing. In these

instances only, the District Attorney Investigator/Attorney General Investigator is authorized to

“rebook” the defendant on the same case without actually releasing the defendant from custody.

To accomplish these rebooks, the following procedure must be followed:

A. DISTRICT ATTORNEY/ATTORNEY GENERAL INVESTIGATOR

1. The investigator must come to the detention facility and personally inform the

defendant of the circumstances and that he/she is being rebooked on the same

case.

2. The investigator will then provide the DPT with a completed J-15 form with the

“REBOOK BY D.A." or "REBOOK BY A.G.” notation in the upper border and

the court document directing dismissal for the case attached there to.

B. INMATE PROCESSING STAFF

1. The DPT will time stamp the J-15 form for PC 825 purposes, and will use the

form as authorization to rebook the case.

2. After the rebook has been completed, the court document directing dismissal will

be used as authorization to close the original arrest. This procedure will not be

used to circumvent the time limitations for arraignment as set forth in Section 825

of the Penal Code.

Q.74 PROBABLE CAUSE REJECTIONS Page 1 of 1

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PURPOSE

To establish guidelines and procedures for releasing inmates upon a judicial determination that there is

insufficient probable cause for an arrest.

POLICY

Once there has been a judicial determination that there is no probable cause, there is no legal basis to

keep the inmate in custody and the release procedure will be initiated.

PROCEDURE

I. Upon receipt of a rejected probable cause declaration and determination form, the release of the

inmate will immediately be initiated.

II. The detention processing technician will immediately notify the on duty detention processing

supervisor and the watch commander of the judicial determination. The watch commander may

notify the arresting agency of the judicial determination; however, under no circumstances will

the release procedure be delayed.

III. The inmate will be released forthwith on this arrest only, with a disposition of (B1) detention

only.


NUMBER: Q.74

SUBJECT: PROBABLE CAUSE REJECTIONS

RELATED SECTIONS:

Q.75 RELEASE OF “SERVED TIME” INMATES Page 1 of 1

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PURPOSE

To establish a standardized time for releasing inmates from Sheriff's custody, thus reducing the

possibility of confusion on the part of the inmates or staff.

POLICY

To release all “Served Time” inmates at a specific time of day, regardless of their custodial status

(“trusty” or “mainline”).

PROCEDURE

Sentenced inmates may legally be released at any time of the day on the last day of their sentence

(“Served Time”). Generally, such inmates will be released between 0600 and 0800 hours. However, no

sentenced inmate is to be released from custody prior to 0001 hours without the expressed written

permission of the facility commander or court order (for cause).

DATE: JUNE 3, 2016

NUMBER: Q.75

SUBJECT: RELEASE OF “SERVED TIME” INMATES

RELATED SECTIONS:

Q.77 PERMISSIVE RELEASE OF PRE-ARRAIGNMENT MISDEMEANOR INMATES Page 1 of 3

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PURPOSE

To provide for the release of “pre-arraignment” misdemeanor inmates per Penal Code Sections 849(b)(2)

and 853.6 (O.R.).

POLICY

To expedite the release of “pre-arraignment” misdemeanor inmates, Penal Code Sections 849(b)(2), and

853.6 shall be liberally construed.

PROCEDURE

In order to provide standards for releases of designated inmates, the following procedure will be

instituted.

I. Bookings for Penal Code 647 (f) disorderly conduct drunk in public, Health and Safety Code

11550(A) under the influence, California Vehicle Code 21200.5 Riding a bicycle under the

influence, 665(B) HN – DUI Boat/Vessel.

When the arresting agency does not desire prosecution of an inmate arrested for Penal code 647(f)

(Drunk in Public), the inmate may be released pursuant to Penal Code849(b)(2). A release order

(J-68) from will be used with no further proceedings. The inmate charged only with Penal Code

647(f) may be released at the discretion of the Watch Commander. However, inmates charged

with Health and Safety Code 11550(A) under the influence, California Vehicle Code 21200.5

Riding a bicycle under the influence, 665(B) HN – DUI Boat/Vessel will be processed as book

and release and will be given an O.R notice to appear (J-14) form pursuant to Penal Code 853.6.

II. Other Misdemeanor Booking

An inmate charged with a misdemeanor shall not be released from custody on his/her promise to

appear pursuant to PC 853.6 when:

A. The safety of the inmate, or the safety of others, may be jeopardized by the release.

B. The inmate is arrested for a warrant or there are holds or warrants against the inmate with

total bail in excess of $500.00.

C. The inmate refuses to sign the O.R. (Notice to Appear) form.

D. The arrestee refuses or is unable to provide booking/O.R. information due to mental or

emotional problems or intoxication.


NUMBER: Q.77

SUBJECT: PERMISSIVE RELEASE OF PRE-ARRAIGNMENT

MISDEMEANOR INMATES

RELATED SECTIONS:


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III. General Provision

All inmates who are booked into a Sheriff’s Detention Facility and subject to release per Section

853.6 PC will be handled as a Detention Facility release.

A. All releases shall be approved by the Watch Commander.

B. The authority to exercise the release may be executed at any time prior to the inmate’s

appearance before a magistrate.

C. Any military person released pursuant to these sections may be released to the custody of

the military police.

D. Distribution of the Notice To Appear form is as follows:

1. Original and one copy to Court Clerk.

2. Inmate being released.

3. Inmate’s custody record.

4. Military Police or personnel if applicable.

E. Any inmate booked under authority of 40302(a) CVC (lack of satisfactory evidence of

identification) may be released by the detention facility. The detention facility may detain

the arrested person for a reasonable period of time (not to exceed two (2) hours) in order to

verify the person’s identification per Section 40307 CVC.

IV. California Vehicle Code (CVC) Misdemeanor/Infraction Arrests

Any individual charged with 23152(a) CVC (Drunk Driving-Alcohol/Drugs) or 23152(b) CVC

(.01 Alcohol) may be considered for release through the “Conditional Custody Program”. In

addition, individuals charged with 23152 (a) VC or 23152(b) VC and charged with 12500(A) VC

or any vehicle Code INFRACTION in addition to driving while intoxicated will be considered for

the program. Additional MISDEMEANOR charges such as 14601 VC would disqualify them for

CCP. In order for an individual to qualify, the following criteria must be met.

As of December 31, 2009, the San Diego County Sheriff’s Department suspended the Conditional

Custody Program (CCP) until further notice. All individuals arrested under California Vehicle

Code Sections 23152(a) and/or 23152(b) – driving under the influence of alcohol or drugs, will be

required to post bail or await court arraignment proceedings prior to release from custody.

V. The Detention Processing Technician (DPT) assigned to the final release position will be

responsible for verifying the identity of the subject being released.

A. Check the wristband for proper name, D.O.B. (date of birth) and booking number.

B. Check the photo in JIMS with the inmate to be released to verify proper name, booking

number, and D.O.B.


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C. The DPT should make sure, through observation and instruction, that the subject does not

take jail property and/or clothes from the premises.

D. The subject must sign the property receipt section for returned funds and property.

Q.79 ERRONEOUS RELEASE Page 1 of 1

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PURPOSE

To establish an effective and uniform procedure in the event of an erroneous release from custody.

POLICY

Upon discovery of an erroneous release, staff will immediately begin appropriate notification and search

procedures.

PROCEDURE

I. Upon discovery, the detention processing supervisor (DPS) or designated lead detention

processing technician (DPT) will notify the watch commander. The watch commander or

designee will immediately notify the Detention Investigations Unit (DIU) at (619) 531-3666,

Division of Inspectional Services (DIS) and the Fugitive Task Force Sergeant (619) 572-3507, of

the erroneous release. If the erroneous release occurs or is discovered after normal business

hours, the watch commander or designee will contact the DIU Sergeant (all call-outs go through

the sergeant). The DPS will provide the watch commander with the name, address, telephone

number and any other pertinent information regarding the inmate. The DPS/lead DPT and the

watch commander will make the appropriate notifications via their respective chain of command.

II. The DPS/lead DPT will provide the watch commander with:

A. Two copies of the supporting documentation.

B. Two copies of the inmate’s custody record.

C. The DPS will notify the court should the inmate have future court appearances. In the

event a lead DPT is on duty, the oncoming DPS will contact the court.

III. The watch commander will assign a deputy to write an “erroneous release” crime report.

DIU shall commence efforts to contact the released inmate and return him/her to custody. DIU

will, as soon as possible, make an entry into the Officer Notification System (ONS). The DPS

will discuss the situation with DIU to determine who will contact the Court of Record and

request a warrant be issued.

Upon return to custody, the inmate will be booked on the same charges, bail, etc., as the

erroneously released booking.

IV. In all cases of erroneous release, the on duty DPS will complete an "Incident Notification."

Upon completion, the "Incident Notification" will be forwarded, via the chain of command, to

the Inmate Processing Division manager for review.


NUMBER Q.79

SUBJECT: ERRONEOUS RELEASE

RELATED SECTIONS:

Q.80 POSSIBLE WRONG PERSON ON WARRANT Page 1 of 3

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PURPOSE

To ensure an inmate is correctly identified as being the same subject named in the warrant or document

on which he/she is in custody. These procedures do not apply to claims that the warrant was issued in

error, or to general claims of innocence.

PROCEDURE

I. If, at any time, an inmate claims that he/she is not the person named on a warrant, the person

notified will take the following steps:

A. Fill out a Possible Wrong Person on Warrant form, found on page three of this procedure,

and segregate the inmate from all other inmates until the matter is resolved, or the inmate

is released.

B. The form will be given to the on-duty detention processing supervisor (DPS)/lead clerk

or processing sergeant. The DPS/lead clerk or processing sergeant will immediately

contact the watch commander and will notify a Jail Population Management Unit (JPMU)

sergeant, or if a sergeant is not available, the JPMU deputy on duty at the facility.

C. The JPMU deputy will provide all documentation to the watch commander who will be

responsible for determining if the inmate is the person named on the warrant.

1. The JPMU sergeant or on duty JPMU deputy will ensure that an entry is made in

the "chronological notes” section of the Jail Information Management System

(JIMS). The entry will document the incident and the findings after the

investigation is completed.

2. Once the identity of the inmate has been determined, the completed Possible

Wrong Person on Warrant form will be filed in the custody record.

3. If the watch commander is unable to determine if the inmate is the subject of the

warrant, the inmate will remain in custody. The on-duty DPS/lead clerk will

notify the court of jurisdiction and arrange an identity hearing.

4. If the inmate is determined to be the wrong person, the watch commander or his

designee (in most cases the processing sergeant) will ensure the inmate remains

segregated and is processed and released from custody immediately.


NUMBER: Q.80

SUBJECT: POSSIBLE WRONG PERSON ON WARRANT

RELATED SECTIONS:


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II. If the Sheriff's Records and Identification Division determines that the wrong subject has been

booked on a document that belongs to another individual and has supporting documentation, the

Records and Identification Division will notify the appropriate court, District Attorney (DA) or

City Attorney (CA) and detention facility as follows:

A. If the Sheriff’s Records and Identification Division makes the discovery prior to the

subject making their initial appearance in court, Records will contact the detention

facility, fax all supporting documentation and the subject will be released (on this warrant

or document only).

B. If the Sheriff’s Records and Identification Division discovers at any time after the

inmate’s initial appearance in court, that the inmate is not the correct person in custody,

the Sheriff’s Records and Identification Division will notify the detention facility, fax the

supporting documentation and notify the court of jurisdiction or DA or CA. The court

will schedule an identity hearing. The inmate will not be released from custody until the

detention facility receives an order from the court. The inmate should be immediately

segregated from all other inmates until the identity hearing is completed.

C. If the Sheriff’s Records and Identification Division determines the true inmate is in

custody on another matter, the Records and Identification Division will notify the

detention facility with the name and booking number of the correct subject and fax the

supporting documentation. The misidentified inmate’s arrest record will be closed and

copies of all supporting documentation will be sent to the court or appropriate DA or CA

from the Sheriff’s Records and Identification Division. The document or warrant will be

booked to the correct inmate’s record.

III. As a final measure, a call to the arresting agency (or if possible the agency responsible for

originating the document) should be made to determine if there is any additional information to

be considered prior to releasing an individual (such as ONS or BOL information).


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NOTIFICATION OF POSSIBLE WRONG PERSON ON WARRANT

The following inmate claims that they have been booked on a document that belongs to another

individual.

BOOKING INFORMATION

Current Bkg#/JIMS#

Bkg Name:

System #:

Arrest Date & Time:

Arresting Agency:

Document #:

Court of Jurisdiction:

Date/Time JPMU Notified:

Person Notified:

Notes:

________________________________________ ________________________

Deputy/Detentions Processing Technician’s Signature Date and Time

FOR JAIL POPULATION MANAGEMENT USE ONLY

Received By: ____________________________ _______________________

JPMU Deputy Date and Time

Researched By: __________________________ _______________________

JPMU Deputy Date and Time

DISPOSITION:

PRINTS MATCH WITH PERSON ON WARRANT

WRONG PERSON ON WARRANT

INVESTIGATION/DOCUMENTATION MATCH WITH WARRANT PERSON

UNABLE TO DETERMINE

Disposition Date/Time:

Agency & Person Contacted:

Watch Commander Signature:

Q.81 INMATES REQUIRING DNA AND PALM PRINT COLLECTION PER 296 PC Page 1 of 5 #14//06


PURPOSE

To establish policies and guidelines for the collection of DNA samples along with palm print

impressions from persons convicted of specified offenses pursuant to California Penal Code Section

296.

POLICY

The on-duty watch commander and his/her designee is responsible for coordinating the collection of

DNA samples and palm print impressions required for DNA testing, and for mailing or electronically

transmitting the samples to the respective State of California offices.

PROCEDURE

I. IDENTIFICATION OF QUALIFYING OFFENDERS

The following inmates will provide a DNA sample and palm print impression.

A. All inmates arrested on or after November 3, 2004, for a felony 290 PC offense, 187 PC

Murder, 192(a) Voluntary Manslaughter charge, or an attempt to commit one of these

crimes, are required to provide a DNA sample and palm print impression unless the DNA

sample and palm print impressions are already in the possession of the California

Department of Justice.

B. When a Court Order or Minute Order comes to a facility which identifies an inmate as

being convicted of a felony or a misdemeanor with a prior felony conviction, the

detention processing technician reviewing the court document will enter a “Y” in the

DNA required field indicating that the inmate requires DNA collection.

C. All inmates arrested for ANY felony offense on or after January 1, 2009 (PC

296(a)(2)(C)). This expansion of the arrestee provision is not retroactive to arrests that

occurred before January 1, 2009.

II. COLLECTION MANAGEMENT

A. It is the expectation of the Detention Services Bureau that DNA collections pursuant to

felony arrests are obtained during the classification screening process at the three intake

facilities (LCDF, SDCJ, VDF). The Jail Population Management Unit (JPMU) and intake

detention facility deputies shall make every attempt to complete the DNA collection

processes prior to housing the inmates. Housing detention facility deputies (EMDF,

DATE: JUNE 3, 2014

NUMBER: Q.81

SUBJECT: INMATES REQUIRING DNA AND PALM PRINT

COLLECTION PER 296 PC

RELATED SECTIONS: I.89, I.95




FAC8, GBDF, SBDF) shall continue to monitor the Jail Information Management

System (JIMS) DNA Required Report and obtain collections from qualifying inmates

assigned to their respective facilities.

B. JPMU deputies will examine the CII rap sheet on each inmate booked at one of our

detention facilities. When a deputy receives information from the California Department

of Justice, via a rap sheet, that an inmate has already provided DNA samples and palm

print impressions as required, the deputy will enter a “C” in the DNA required field. This

will indicate that the inmate has completed submission of a DNA sample.

C. Each shift, the watch commander or his/her designee will print the DNA Required

Report which lists each inmate who has been identified as requiring to submit DNA

samples as soon as possible, and specifically before the inmate returns to court for

sentencing.

III. PRE-RELEASE PROCEDURE

A. The detention processing technician assigned to the Pre-Release position will provide the

watch commander or his/her designee with the name of any inmate who is scheduled to

be released from custody, but must submit a DNA sample prior to being released

pursuant to Penal Code Section 296.

B. The on-duty watch commander or his/her designee will verify via JIMS history or the

DNA Required Report on the JIMS web, that the inmate is required to submit to DNA

testing but have not submitted samples as required.

C. If the inmate is to be released from custody and their JIMS history does not indicate

they have previously provided the DNA sample, thumb and palm prints pursuant to Penal

Code Section 296, the watch commander will arrange for the samples to be taken prior to

the inmate’s release.

D. Inmates transferring to a State Prison will have their DNA samples, thumb and palm

prints taken prior to transfer.

IV. BUCCAL DNA COLLECTION KIT AND PALM PRINT PROCESSING

A. Facility medical personnel will not be used to collect the Cal-DNA specimens and

samples (prohibited by Title 15).

B. The deputy will obtain the following information from the inmate’s history and will

record the information on the DOJ Specimen Information Card:

1. Inmate’s last name, first name, middle initial, and race code.

2. Date of Birth, Sex, CII number, social security number.

3. FBI number, qualifying violation (Code only), inmate’s CDC, CYA or Agency

Case number.


4. The collecting agency’s name, date sample is collected, the printed name and

signature of the person verifying that the inmate qualifies for collection of

samples, pursuant to Penal Code section 296.

5. Check the box of the qualifying offense (Felony, Misdemeanor, Sex Registration

Other (Arrestee)), and the box signifying whether the inmate was an Adult or

Juvenile.

6. The reverse side of the DOJ Specimen Card requires the inmate’s printed name

and signature, collector’s signature, collection location, and CII number. There is

also a box asking how the inmate was identified; select the appropriate answer.

7. The inmate’s right thumb print is required on both sides of the specimen card.

C. The deputy will notify the inmate that pursuant to Penal Code Section 296, he or she

must submit to DNA testing. The deputy will advise the inmate if they refuse to submit to

testing, they will be arrested and charged with Penal Code Section 298.1 (a

misdemeanor).

D. The deputy will obtain a Buccal swab sample from the inmate. After obtaining the

sample, the deputy will finish processing and packaging the Buccal DNA Collection Kit.

E. Once the security seal has been placed on the kit, it is ready for mailing and is considered

“sealed” until the Cal-DNA lab opens it. The sealed Buccal DNA Collection Kit will be

placed in a locked cabinet and removed by designated personnel at each facility.

F. The deputy will obtain the palm print and thumb print impressions from the inmate. The

palm print impressions should be sent via Live-Scan whenever possible.

G. The deputy will notify JPMU that the samples have been collected and a

JPMU deputy or designee will change the “Y” to a “C” indicating the samples

have been collected.

H. The deputy will make a log entry in the inmate’s history under event type “DNA.” This

will reflect DNA completed.

V. REFUSAL TO SUBMIT DNA SAMPLE

A. If an inmate refuses to submit a DNA sample, the deputy will fill out Form J-75, ‘Penal

Code Section 298.1 Admonishment’ and have a supervisor sign the form.

B. The deputy will serve a copy of the form to the inmate again seeking voluntary

compliance. The deputy will read the Admonishment section to the inmate, obtain the

inmate’s signature that they are refusing to provide a DNA sample, sign the form, and

obtain the supervisor’s signature. If the inmate refuses to sign the form, two deputies

may sign the form as witnesses to the inmate’s refusal.

C. The deputy will then immediately notify the watch commander of the inmate’s continued

refusal and have the watch commander sign the bottom of the form authorizing the use of

force to obtain the DNA sample.


D. Contact a contracted phlebotomist to come to the facility to collect the required DNA

blood sample using an approved CAL-DNA Blood Collection Kit provided by the DNA

Laboratory.

E. Collect the sample using the reasonable force if necessary. Court orders are not necessary

to perform the collection. Collection by force if necessary is authorized by statute.

Use of Reasonable Force

1. Reasonable force shall not be used without the prior written authorization of the

watch commander. The authorization shall include information that reflects the

fact that the offender was asked to provide the requisite specimen, sample, or

impression and refused.

2. The use of reasonable force shall be preceded by efforts to secure voluntary

compliance with section 298.1 of the Penal Code.

3. All DNA collections involving a cell extraction or use of force shall be

videotaped.

4. The watch commander or his/her designee will ensure the deputy writing the

crime/arrest report places the DNA collection specimen in the approved DNA

Blood Collection Kit for shipping. The deputy packaging the DNA sample will

ensure to follow instructions provided in the kit and mail out via regular US

Postal Service as soon as possible. If unable to send the kit immediately due to a

long holiday weekend, the sealed kit should be kept in a specified specimen

refrigerator and the designated administrative deputy will be notified to mail the

completed kit as soon as possible.

F. The deputy will prepare a crime/arrest report in Net/RMS (Records Management System)

documenting the inmate’s refusal to submit DNA and detailing any force used. The

deputy will complete the report using the charge 298.1 P.C. Deputies shall also prepare

the Use of Force Supplemental Report Form (SO-120). The watch commander will

direct the deputy to rebook the inmate or submit the case to the District Attorney’s

Office. All reports will be completed by the end of the shift.

G. The deputy will notify JPMU that the samples have been collected and a

JPMU deputy will change the “Y” to a “C” indicating the samples

have been collected.


VI. LOGGING AND MAILING OF BUCCAL DNA AND PRINT IMPRESSIONS

The watch commander or his/her designee will ensure the Buccal DNA Collection Kit is

properly packaged, labeled, and mailed. (The Buccal DNA Collection Kits do not need

to be refrigerated.)

The Buccal DNA Collection Kit will be mailed to:

State of California

Department of Justice

DNA Data Bank Program

1001 W. Cutting Blvd. Suite 110

Richmond, CA 94804-2028

The DOJ PALM PRINT CARDS will be mailed to:

Department of Justice

Automated Latent Print Program

P.O. Box 168007

Sacramento, CA 95816-8007

VII. SUPPLIES

The Buccal and DNA Blood Collection Kits can be ordered by contacting DOJ by telephone at

(510) 620-3300; or fax to (510) 231-8744; or via e-mail to [email protected].

mailto:[email protected]

Q.82 POSSIBLE OVER DETENTION Page 1 of 2

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PURPOSE

To provide detentions personnel with a procedure for responding to inmate claims that he/she has been

over detained on an arrest or booking.

POLICY

Detentions personnel will investigate all inmate allegations of over-detention as outlined within this

section.

PROCEDURE

I. At any time, if an inmate claims that he/she has been over-detained and should no longer be in

custody, detentions personnel will complete the following steps.

A. The responding deputy will complete the Notification of Possible Over-Detention form

(J-300), and segregate the inmate from other inmates until the matter has been resolved or

the inmate is released.

B. Once the J-300 form has been completed, the deputy will submit the form to the

processing sergeant.

C. The processing sergeant will immediately contact the detention processing supervisor

(DPS) and inform him/her of the situation. If a DPS is not on duty at that particular

facility, a DPS should be notified at the San Diego Central Jail and the J-300 form will be

faxed to that location.

D. Upon receipt of the J-300 form, the DPS will ensure the custody record is reviewed and

determine if the inmate has been over detained.

E. Once the custody status of the inmate has been determined, the completed J-300 form

will be filed in the inmate’s custody record.

F. If the inmate is determined to have been over detained, the watch commander or his

designee will ensure the inmate remains segregated and is processed and released from

custody immediately.

G. The watch commander will then make an entry in the watch commander’s log. The entry

will briefly relate the circumstances of the incident and indicate which personnel were

notified as well as the findings of the investigation.


NUMBER: Q.82

SUBJECT: POSSIBLE OVER-DETENTION

RELATED SECTIONS:

Q.82 POSSIBLE OVER DETENTION Page 2 of 2

#16//07

H. In all cases where an over-detention has occurred, the on duty DPS will complete an

Incident Notification. The completed notification will be forwarded, via the chain of

command, to the IPD Manager for review.

Documents

ADMISSION, BOOKING, PROPERTY CONTROL … ADMISSION...ADMISSION, BOOKING, PROPERTY CONTROL AND RELEASE . Q.1 Intake Information . Q.3 In-Transit Bookings . Q.4 Verification of …