1

2

Administrative Report 2013-14

Vision of SAI India

To promote excellence in Public Sector audit and accounting services towards improving the quality of governance.

Mission of SAI India

To enhance accountability of the Executive to the Parliament and State Legislatures by carrying out audits in the public sector and providing accounting services in the states in accordance with the Constitution of India and laws as well as best international practices. Where entrusted, to provide technical guidance and support to local bodies including Panchayati Raj Institutions to enhance their accountability.

Vision of AG (Audit), Assam To materialize the vision of the Comptroller & Auditor General of India, by

improving the quality and impact of audit of State Receipts and Expenditure.

Mission of AG (Audit) Assam

To ensure accountability of the Executive to the Parliament and State legislature by conducting Performance and Regularity Audit of receipts and expenditure of State Governments.

To ensure accountability of Local Bodies to the legislature.

To ensure accountability of autonomous bodies of the State Government to State Legislature.

To ensure accountability of the Companies and Corporations of the State

Government through audit of Annual Accounts and conducting Audit as either Principal or Supplementary Auditor

3

PREFACE

This is the Annual Administrative Report of the office of the Accountant General (Audit), Assam for the year 2013-14. This publication is primarily intended to facilitate awareness of the functioning of this office.

The Report gives a bird’s eye view of the organizational set up of the office, its functions, activities including welfare activities and important points noticed during audit. This also helps us in planning and controlling our work better in future.

I express my appreciation and thanks to all the officers and staff for their co-operation, dedication and commendable hard work during the year and I am confident that they will strive to improve upon it in the coming years.

Guwahati

Accountant General (Audit) Assam, Guwahati

4

CHAPTER CONTENTS I Introduction II Audit Reports (Union/State) III Impact of audit IV Follow up on Audit Reports V Information System Wing & Training VI Human Resource Development VII Relation with State Government and Others VIII Welfare Activities IX Implementation of Official Language Policy X Publication

Annexure- A

Names of the A.G. & Group Officer who held office during 2013-14

5

CHAPTER – I

1. Introduction

The office of the Accountant General (Audit), Assam, Guwahati, was formed on 13th May, 1997, consequent upon reorganization of the office of the Accountant General (Audit), Assam, Meghalaya, Arunachal Pradesh and Mizoram.

This Administrative Report covers the period 2013-14.

The names of the Accountant General (Audit), Assam, and Group-officers who held office during the period are shown in Annexure- A.

1.1 What we do

Conduct receipt audit of Government of Assam

Conduct financial and performance audits of State, Civil, Commercial and Revenue, State Autonomous Bodies as well as audit of District Councils created under Sixth Schedule of the Constitution of India & Local Bodies(Panchayati Raj Institution and Urban Local Bodies) of the state.

Conduct audit of Departmental vouchers received from Treasuries, Public Works Divisions and Forest Divisions through Principal Accountant General (A&E) Assam.

Furnish Audit certificate for World Bank Projects, Centrally Sponsored Schemes, Central/State Plan Schemes and institutions audited under section 19 and 20 of the C AG’s (DPC) Act 1971;

Provide Audit certificate for State Finance Accounts and Appropriation Accounts prepared by Pr. Accountant General (A&E) Assam for approval of C & A.G of India;

Prepare State Audit Report on NPSU, PSU and Revenue, Annual Technical Inspection Report (ATIR) on Local Bodies, Reports on Autonomous District Councils and Separate Audit Reports (SARs) for State Autonomous bodies.

Contribute material for inclusion in Audit Reports of the Union Government

Assist Public Accounts Committee (PAC) and the Committee on Public Undertakings (COPU) and Committee on Local Audit Fund Accounts (COLFA) of the State Legislature during discussion of Audit Reports.

Interact with Stake holders through the forum of State Audit Advisory Board (SAAB) to strengthen the relationship among the stake holders & Audit and we also discuss with the State government during State Audit Objection Committee (AOC) Meetings to expedite settlement of outstanding paragraphs and other audit issues.

6

1.2 Organisational Structure

The office of the Accountant General (Audit), Assam is located in its own departmental building at Maidamgaon, Beltola, Guwahati – 781 029. The Accountant General (Audit), Assam is the head of the Department and is assisted by four Group Officers.

The Work of this office is organized into four functional groups viz. General Sector, Social Sector, Economic Sector and Revenue Sector. The Organizational Chart of the office is as follows: -

ORGANISATIONAL STRUCTURE

Accountant General (Audit)

Assam

DAG (Admn, General Sector & FAAG)

DAG (Social Sector)

B.O.

i) Administration

ii) Claim, Records & Estate

iii) Coordination & FAAG 2-5)

iv) GS ( Local Audit))

v) FAAG(Audit of Finanince &

Approperation A/C & Planning

for other FAAG section)

(i) Secretary to AG & B.O. IA

(ii) BO Report (Non PSU)

(iii) BO Performance Audit (Non PSU)

Civil

B.O.

i) SS (Controlling, editing & persuasion of IRs of 3 Deptt. & DP processing except LB)

ii) SS (Editing & persuasion of IRs of 15 Deptt.)

iii) SS (Local Bodies under SS & preparation of ATIR)

iv) SS (Autonomous Bodies & 3 District Councils)

DAG (Economic Sector)

B.O.

i) ES (Controlling, editing & persuasion of IRs of 16 Deptt.)

ii) ES (Editing & persuasion of IRs of 4 Deptt., ABs & preparation of SAR)

iii) ES (PSUs and Report/PSU)

DAG (Revenue Sector)

B.O.

i) RS (Controlling, editing & persuasion of IRs of Revenue Deptts)

ii) RS (Report/Revenue)

8

1.3 Personnel Staff Strength

The cadre control of Group-B and C employees of this office vests with the Accountant General (Audit), Assam. The cadre control of Commercial staff (Assistant Audit Officers and above) vests with the Deputy Comptroller and Auditor General (Commercial) cum Chairman, Audit Board, New Delhi.

The Sanctioned Strength (SS) and Persons in Position (PIP) in various cadres as on 31 March 2014 were as under:

Sl. No. Cadre Group Sanctioned strength Persons in position

1. IA&AS A 5 5

2.. Senior Audit Officer B 44 36

3. Audit Officer B 10 18

4. Assistant Audit Officer B 136 93

5. Supervisor B 15 15

6. Hindi Officer B 1 0

7. Private Secretary B 1 1

8. Senior Auditor B 320 168

9. Auditor C 61 127

10. Stenographer C 5 1

11. Clerk C 26 9

12. Faculty (AAO) B 1 1

13. Senior Console Operator C 2 0

14. Data Entry Operator C 18 17

15. Senior Hindi Translator C 1 1

16. Junior Hindi Translator C 3 2

17. Hindi Typist C 1 0

18. Staff Car Driver C 1 1

19. S.G. Record Keeper C 2 1

20. MTS 37 31

Total 690 527

9

Departmental Canteen

1. Manager Gr. I C 1 0

2. Asstt. Manager cum Store Keeper. C 1 1

3. Halwai cum cook C 1 1

4. Asstt Halwai cum cook C 1 1

5. Canteen Attendant C 7 4

6. C/Clerk C 2 2

13 09

TOTAL 703 536

Economic PSU

1. Senior Audit Officer B 4 3

2. Audit Officer B 0 1

3. AAO B 14 12

TOTAL 18 16

1.4 Deputation & Foreign Service: (during 1.4.2013 to 31.3.2014)

Sl. No. Category of Officer / Staff on deputation No. of persons on deputation

1. Audit Officer 3

2 Assistant Audit Officer 9

3 Senior Auditor/Auditor 9

10

1.5 Promotions

The number of persons promoted to various grades during 2013-14 is as detailed below:

Sl. No.

Post from which & to which promotion made

Number of persons promoted

Remarks

1. Audit Officer to Sr. Audit Officer 12 Joined in this office

2. Assistant Audit Officer to Audit Officer

7 Joined in this office

3. Assistant Audit Officer (Com) to Audit Officer(com)

-

4. Senior Auditor to Assistant Audit Officer

16 Joined in this office

5. Audit Officer (Commercial) to Senior Audit Officer (Commercial)

-

6. Auditor to Assistant Audit Officer 1

7. Auditor to Assistant Audit Officer (Commercial)

-

8. Senior Auditor to Supervisor 11 Joined in this office

9. Steno Gr. I to Private Secretary -

10. Private Secretary to Senior Private Secretary

-

11. Auditor to Senior Auditor 28 1 resigned.

12. Jr. Hindi Translator to Sr. Hindi Translator

1

1.6 Recruitment

Sl No Name of the posts No. of persons recruited

Remarks

1 Assistant Audit Officer (Civil) -

2 Assistant Audit Officer (Commercial) -

3 Auditor 61 Direct Recruit

4 Junior Hindi Translator -

5 Data Entry Operator 8 Direct Recruit

6. Clerk 2 Compassionate Ground

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1.7 Examination

Sl.No. Name of Examination No. of candidates appeared

No. of candidates passed

1. SAS Group I&II (Civil) August 2013 27 04

February 2014 34 Nil

2. SAS Group I&II (Comm.)

August 2013 02 Nil

February 2014 01 Nil

3. Revenue Audit Exam August 2013 11 Nil

February 2014 08 01

4. CPD Exam August 2013 22 04

February 2014 12 07

5. Incentive Examination for Sr. Auditors

April 2013 02 01

6.

Departmental Examination for Auditors/ Graduate Clerks etc.

August 2013 03 02

1.8 Retirement / Resignation / Death

Numbers of officials of various categories who retired/died /resigned during 01.04.2013 to

31.03.2014 were as under: -

Category Retirement Voluntary Retirement Resignations Deaths

Sr. Audit Officer 07 -- -- -- Audit Officer 01 -- -- -- Asstt. Audit Officer 01 -- -- -- Supervisor 02 -- -- -- Sr. Auditor 02 01 01 -- Auditor -- -- 01 -- MTS -- -- -- 01

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1.9 Staff Association

(A) The Civil Audit Association for Senior Audit Officers/Audit Officers (Gr. B) was duly

recognized on 29.3.2001 under terms & condition of the Central Civil Services (Regulation

of Service Association) Rules, 1993 initially for a period of 2 years & subsequently for a

period of further five years w.e.f. 13.7.2003. Further extension received for a period of five

years w.e.f. 24.6.2008 (letter No Estt-1/Audit/1-100/Sr.AO./SA/2008-09/2489 dated

.13.8.2008)

(B) The Civil Audit Association for Asstt.Audit Officers/Supervisors (Gr. B) was duly

recognized on 29.3.2001 under terms & condition of the Central Civil Services (Regulation

of Service Association) Rules, 1993 initially for a period of 2 years & subsequently for a

period of further five years w.e.f .13.7.2003.

The latest extension received for a period of five years w.e.f. 06.07.2013 (letter No.

Estt- 1/Audit/1-99/SA Vol II/2013-14/1796 dated. 31-07-2013)

(C) The Civil Audit Association (Gr. C& D) was originally recognized on

22-04-1999 for a period of 2 years, this was further extended for a further period of 5 years with effect from 15.2.2002.

The latest extension for a period of five years w.e.f. 15.02.2012 (letter No. Estt-1/Au/1-99 /SA.Vol-II/2012-13/1191 dtd. 18.07.2012).

The relationship with the association has been very cordial during the year.

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1.10 BUDGET ALLOTMENT AND EXPENDITURE OF THE OFFICE FOR THE YEAR 2013-14

The budget provision and actual expenditure incurred there against during the year 2013-14 were as under:--

Group ‘A’ Officers

Sl. NO. Head of Expenditure Budged Allotment (` in thousand)

Expenditure Incurred (` in thousand)

1. Salaries 5197 5196

2. Medical Treatment 02 02

3. Travel Expenses 648 648

TOTAL 5847 5846

Other than Group ‘A’ Officers Sl. No.

Head of Expenditure Budget Allotment

(` in thousand)

Expenditure Incurred

(` in thousand)

1. Salaries Wages 278705 278705

2. Wages 200 200

3. O.T.A. 04 04

4. Medical Treatment 3798 3798

5. Domestic Travel Expenses 27207 27207

6. Local Purchases of Stationery 429 429

7. Electricity & water charges 5500 5500

8. Other Office Expenses 5500 5500

9. Publications 3707 3707

10. Minor Works 6934 6934

11. Professional Services 3392 3392

12. Other Charges 86 86

13. Information Technology 1860 1860

14. Departmental Canteen 2426 2426

Total 339748 339748

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1.11 Internal Audit (IA)

The Internal Audit Wing is under the direct supervision of the Accountant General

and is headed by a Senior Audit Officer/Audit Officer. The status of Audit notes and

paragraphs during 2013-14 are as follows:

Test Audit Notes Paragraphs

Opening Balance as on 01 April 2013 19 50

Addition during the year (2013-14) 12 81

Total 31 131

Settled during the year 21 93

Outstanding as on 31 March 2014 10 38

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CHAPTER – II

2.1 Local Audit Inspection

Sl.No Category of units Number of

units Number of unit planned for the year

Number of units actually audited during the year

Number of IRs issued during the year

Number of Pt.-II paras issued during the year & their money value

Number of IRs pending as on 31.03.2014

Number of Pt.-II paras pending as on 31.03.2014.

Paras Money value (` In Lakh)

Paras Money value (` In Lakh)

1 GENERAL SECTOR 498 97 97 99 30 12211.81 962 446 722578.75

2 SOCIAL SECTOR 3044 348 388 407 170 77342.70 2316 2428 325544.16

3 ECONOMIC SECTOR

(NPSU)

727 97 158 139 40 13932.10 1505 754 175887.48

4 ECONOMIC SECTOR

(PSU)

293 73 87 47 40 5965.45 216 217 20376.61

5 REVENUE SECTOR 519 112 113 132 224 73987.43 1286 4707 705911.70

Total 5081 727 843* 824 504 183439.49 6285 8552 1950298.7

*Additional units covered with the available mandays of Performance Audit which was not started due to non receipt of guidelines from Headquarters office.

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2.2 Performance Audit

The following Performance Audit were Conducted during the year 2013-14 for the Union and State Audit Reports:

Sl. No. Central Report Remarks

1. Indira Awaas Yojana (IAY) 2. Rashtriya Krishi Vikas Yojana (RKVY)

Sl. No. State Report Remarks

1. Roads and Bridges projects funded by Non Lapsable Central Pool of Resources (NLCPR) and North Eastern Council (NEC)

Featured in the C&AG’s Audit Report on Social, General & Economic (Non-PSU) Sectors

2. Accelerated Irrigation Benefit Programme (AIBP) 3. Indira Awaas Yojana (IAY) A standalone Report on the implementation of IAY . 4. Integrated Child Development Services (ICDS) 5. Policing Infrastructure in Assam

6. Assam Electronic Development Corporation Limited (AEDCL): 7. Receipt of State Excise Department

8. Evasion of Stamp Duty and Registration Fee on Immovable Properties within special emphasis on Development Agreement (Thematic Audit)

9. Efficiency and Effectiveness on Scrutiny and Assessment in Sales Tax Department

Taken up in January 2014 for State Audit Report 2013-14

10. Wildlife Sanctuaries in Assam (Thematic Audit) Taken up in January 2014 for State Audit Report 2013-14

2.3 Local Audit Inspection – District Councils

Number of District Councils : 03

Number of District Councils audited during the year : 01

Number of Inspection Reports issued during the year : 01

Number of Part – II Paras issued during the year : 29

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2.4 Financial Attest Audit (erstwhile Central Audit):

1. No. of vouchers audited during the year 2013-14 : 83502

2. No. of divisional accounts audited during the year 2013- 14 : 50

3. No. of audit notes issued during the year 2013-14 : 226

4. No. of audit notes outstanding as on 31st March 2014 : 184

2.5 A. Audit Report (State)

The Audit Reports finalized during the year are as follows:

Year of Report Paras Reviews Name of Review

AUDIT REPORT (NON –PSU)

2012-13 26 03

Performance Review on Accelerated Irrigation Benefit Program (AIBP).

Performance Review on Construction of Roads & Bridges funded by North Eastern Council and Non Lapsable Central Pool of Resources.

Stand-alone Report on Indira Awas Yojana (IAY).

AUDIT REPORT (PSU)

2012-13 7 1 Performance Review on Assam Electronic Development Corporation Limited (AEDCL)

REVENUE AUDIT REPORT

2012-13 35 2

Performance Review on Receipt under the State Excise Department.

Topic Based Audit on Evasion of Stamp Duty and Registration Fee on immovable property with special emphasis on Development Agreement.

2012-13 1 - Report on State Finance for the year ended 31st March 2013

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2.5 B. Annual Technical Inspection Report( ATIR)

The ATIR finalized during the year are as follows:

Year of Report Paras Reviews Name of Review

AUDIT REPORT (NON –PSU)

2012-13 10 01 Performance Review on Guwahati Municipal Corporation (GMC).

2.5 C. Audit Report – State Autonomous Bodies

Sl. No. Name of the Organization Year of SAR No. of Reports

Date of approval by

C&AG

Date of issue Section of C&AG`s (DPC) Act, under which audit was done.

1. Assam State Legal Services Authority

2011-12 1 Not Necessary 01/07/2013 19(2)

2012-13 1 25/04/2014

2. Assam Human Rights Commission

2009-10 1 10/07/2013 25/07/2013

19(2) 2010-11 1 25/07/2013

2011-12 1 25/07/2013

2012-13 1 09/06/2014

3. Assam State Warehousing Corporation

2008-09 1 22/08/2013 04/09/2013 19(2)

4. Assam Financial Corporation 2012-13 1 15/01/2014 27/01/2014 19(2)

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2.5 D. Audit Reports – Autonomous District Council

Sl. No Name of the Organization Year of

SAR

No of Reports

Date of approval

by C&AG Date of issue

Date of placing before State Assembly

1 North Cachar Hills Autonomous

Council (NCHAC) 2010 - 11 01 27.09.2013 09.10.2013 27.11.2013

2. Karbi Anglong Autonomous

Council (KAAC)

2007 - 08 01 20.05.2013 03.06.2013 NA

2008 - 09 01 27.01.2014 06.02.2014 NA

2009 - 10 01 18.02.2014 28.02.2014 NA

3. Bodoland Territorial Council

(BTC)

2003 - 04 01 20.05.2013 03.06.2013 20.08.2013

2004 - 05 01 20.05.2013 03.06.2013 20.08.2013

2005 - 06 01 20.05.2013 03.06.2013 20.08.2013

2006 - 07 01 07.03.2014 20.03.2014 NA

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2.6 Audit Certificates

A. Certification of Finance and Appropriation Accounts

Sl No Name of accounts Date of Certification

1 Finance Accounts (Govt. of Assam) 2012-13 12th Feb 2014

2 Appropriation Accounts (Govt. of Assam) 2012-13 12th Feb 2014

B. The status of issue of audit certificates in respect of various schemes and projects during the year 2013-2014 is as under:

World Bank Aided

Projects Centrally Sponsored Scheme Central Sector Scheme State Plan Scheme

No. of Certificates issued

Amount

(` in Lakh)

No. of Certificates

issued

Amount

(` in Lakh)

No. of Certificates

issued

Amount

(` in Lakh)

No. of Certificates

issued

Amount

(` in lakh)

04 138516.41 09 19778.90 44 5236.55 37 19696.51

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CHAPTER-- III

3. IMPACT OF AUDIT

3.1 The position of under assessment, short levy etc. as pointed out in local inspections in relation to the collection of State Receipts of the Government of Assam and audit observations accepted by the departments and recoveries already made there against during the year 2013-2014 were as under:

Wing

Under assessment, short levy etc. pointed out in local

audit

(` in crore)

Under assessment, short levy etc. accepted by the

department

(` in crore)

Recoveries effected by the department

(` in crores)

State Receipts

(Govt. of Assam) 5944.74 5.04 0.85

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CHAPTER IV

4. FOLLOW UP ON AUDIT REPORTS - STATE

The state Public Accounts committee (PAC) discusses the Audit Report Non-Public Sector

Undertakings (NPSU) and Revenue for the Government of Assam, Separate Audit Reports for

the Autonomous Bodies and Authorities substantially financed by the State Government,

whereas Committee on Public Sector Undertakings (COPU) discusses the Audit Report Public

Sector Undertaking (PSU) and Committee on Local Fund Accounts (COLFA) discusses the

Audit Report Local Bodies. The Accountant General renders all necessary assistance to the

PAC & COPU & COLFA on behalf of the Comptroller and Auditor General of India, for

examination of these Audit Reports.

Details of PAC / COPU/ COLFA meetings held and number of Para / Reviews selected and discussed during 2013-14 were as under:

REVENUE RECEIPTS

CIVIL COMMERCIAL

No. of PAC / COPU/COLFA meeting held.

08 05 05

No. of paragraph / reviews selected for discussion.

48 31 15

No. of paragraph /reviews discussed.

43 31 15

No. of PAC / COPU/COLFA reports finalized.

01 Nil Nil

No. of Action taken reports Nil 02 Nil

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CHAPTER- V

5. Information System Wing (ISW) and training.

5.1 The Information System Wing (ISW) and Computer Training Centre in this office is

functioning under direct supervision of the Deputy Accountant General (Admn., G.S. &

FAAG). The Information Technology Plan for IA &AD envisages an enhanced role to

upgrade quality of database management, introduce transparency in Administration and

achieve greater result from IT Audit, VLC, etc.

STAFF POSITION

Sl. No. Category Sanction Strength

Men in Position Remarks

01. Faculty (AAO) 01 01 Deputation

02. Sr. Console Operator 02 NIL

03. DEO 01 01

Total 04 02

5.2 Activities carried out in ISW In-house training for SAS/Incentive Exam candidates from O/o the AG (A&E) Assam, O/o

the AG(A&E)Tripura, O/o the Pr.AG(Audit) Meghalaya ,O/o the AG(A&E) Sikkim and O/o

the AG (Audit) Assam.

Maintenance and technical assistance for Hardware and Software related problems.

Networking & VPN,VLC

Technical assistance to IT Audit.

Computerization of Housekeeping functions.

5.3 In-House–Training by ISW (Training) during the year:

During the year 150 officers / officials were trained in different ISW courses as detailed

below: -

No. of trainee MSWORD

INTERNET & EMAIL MS EXCEL POWER POINT MS ACCESS

150 30 50 30 40

24

Chapter VI

6. Human Resource Development

6.1 The category wise position of officers and staffs of this office who attended Training (General course) during the year 2013-2014 are shown below:

General Course

Name of Programme No. of persons trained

SAS Gr. I & II (Civil) 22

SAS Gr. I & II (Com.) NIL

To train candidates for Preliminary Examination NIL

To train candidates for Departmental Examination 65

Category In-House Training RTI (Shillong) iCISA

General EDP General EDP General EDP

Group Officers - - - - - -

Branch Officers - - - - - -

Sr. Audit Officers 9 1 1 - - -

Audit Officers 16 - - - 1 -

Asst. Audit Officers 127 5 22 1 1 1

Supervisors 5 2 2 - - -

Sr. Auditors 23 13 5 3 - -

Auditors 30 110 5 16 - -

Sr. Hindi Translators - - - - - -

Jr. Hindi Translators - - - - - -

Data Entry

Operators

1 19 - 3 - -

Total 211 150 35 23 2 1

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Office Library: - Besides the Sectional Libraries, there is a well-maintained Central Library

in the office functioning under the supervision of Record section. The Central Library is

equipped with the latest edition of Codes and Manuals required for references in discharging

the functions of the office. The collection consists of 3693 Nos. (approx.) of books on Rules,

Acts Code, Manuals and Literature (Hindi/ English).

26

CHAPTER-VII

7. Relation With State Government and Others.

7.1 State Audit Advisory Board: State Audit Advisory Board (SAAB) is forum for

professional discussion on scope, coverage and prioritization of audit between the senior

management of this office and the knowledgeable and experienced professionals from

various fields.

7.2 There is a constant interaction with the state government functionaries for clearance

of outstanding paragraphs through Audit Objection Committee (AOC).

7.3 Central Government Employees Welfare Co-ordination Committee, Guwahati,

co-ordinates and deals with the issues of the common interest relating to the welfare of the

Central Government Employees. Presently the Assistant Director; VRC, for Handicapped is

the Chairman and the Deputy Director (Admn), office of the Chief Engineer (NEZ) AIR& TV, is

the Secretary of the Central Government Employees Welfare Co-ordination Committee.

7.4 Relation amongst the various staff of this office is very co-operative and congenial.

27

CHAPTER-VIII

8. Welfare Activities

8.1 The Welfare Officer of the office of the Accountant General (A&E), Assam looks after

the welfare activities of both the offices. The Record Section of this office also looks after the

welfare activities of this office.

8.2 Estate Function

The Estate functions of the office building and residential colonies are vested with the office

of the Accountant General (Audit) Assam from 7.11.2003. This office and the office of the

Principal Accountant General (A&E) are housed in beautiful three-storied building at Beltola.

There are three residential colonies viz. (i) at Maidamgaon, adjacent to the office (ii) at

Beharbari, 04 (four) Kms. away from the Office Complex and (iii) at Hatigaon (Jatia) for

IA&AS Officers.

Position of Departmental Quarters As On March 2014

Location Type of Quarters

Total Provision

(availability)

Taken over for allotment

Allotted to staff

Balance in Possession

Beharbari I 88 88 20+68*=88 Nil

II 168 168 161+7*=168 Nil

III 272 144 141 3

IV 20 20 20 Nil

* Type I 2 quarters are allotted to CPWD officials

2 quarters allotted to security guard

Remaining 64 Nos. of Type I Quarters are for Preservation/Storage of Old Records of both the offices Pr. AG(A&E), Assam and AG(Audit), Assam, Guwahati

** Type II 1 quarter allotted to Welfare Society

1 quarter allotted to BSNL

2 quarters allotted to AG English School.

3 quarters allotted to Kendriya Bhandar.

28

Location Type of

Quarters Total Provision

(availability)

Taken over for allotment

Allotted to staff

Balance in Possession

Maidamgaon I 8 8 8 Nil

II 2 2 2 Nil

IV 8 8 7 1

V 4 4 1+3*=4 Nil

* Type V 2 Quarters converted to Transit Camp.

1 Quarter for Crèche.

IAAS Officers Quarter Complex, Hatigaon Jatia

V 6 6 4+1*=5 1

VI 2 2 2 Nil

*1 quarter converted to VIP Guest House.

The Estate-Record Section is entrusted with the task of upkeeping of the Office and quarter

complexes including cleanliness, sanitation and miscellaneous works of this office. No post of

Welfare Officer and Welfare Assistant has been sanctioned after formation of a separate

office.

8.3 Recreation Club/ Cultural Activities

There is one recreation club named Civil Audit Sports, Cultural and Recreation Club in

the office. The executive committee of the club is elected by the staff of this office and is

entrusted with the matters relating to the administration and maintenance of the club. The

Deputy Accountant General (Admn) acts as Ex-officio President of the club, and Accountant

General is the patron of the club.

29

8.4 Sports & Games

Two combined teams of the O/o the Principal Accountant General (A & E), Assam

and O/o the Accountant General (Audit), Assam participated various discipline &

Achievement during the year 2013-14 as are under:

Sl. No. Name of Discipline Name of

Tournament Achievement Venue

1. Football IA &AD (East

Zone) Runner-up Bhubaneshwar

2. Football IA &AD (Inter

Zonal) Nil Gwalior

3. Cricket IA &AD (East

Zone) Nil Guwahati

4. Table Tennis IA &AD (East

Zone) Nil Gorakhpur

5. Badminton IA &AD (East

Zone) Winner Gorakhpur

6. Badminton IA &AD (Inter

Zonal) Winner, Doubles Gwalior

7. Carrom IA &AD (East

Zone) Winner Patna

8. Carrom IA &AD (Inter

Zonal) 3rd Position Raipur

During the Annual Meet 2013-14 held at office campus, a literary magazine “SREEJANEE”

was published.

30

CHAPTER-IX

9.1 Implementation of Official Language Policy

The Official Language Implementation Committee (OLIC) meetings were held quarterly as below:-

Name of Quarter Date of meeting

April – June 2013 25th July 2013

July – September 2013 25th October 2013

October-December 2013 27th January 2014

Purchase of Hindi Books

Hindi Books worth Rs. 3076/- (Rupees Three Thousand Seventy Six only) were purchased during the year 2013-2014 for Hindi Library.

Periodical Returns

The following returns were forwarded to HQtrs. as on the date given below:

Annual Report 2012-13 13th May 2013

Shield Report 2012-13 21st May 2013

Quarterly Report 2012-13

Name of Quarter Date

April – June 2013-14 1st August 2013

July – September 2013-14 12th November 2013

October-December 2013-14 7th February 2014

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9.2 Hindi Training

The following training has been conducted during the year 2013-14:

Discipline Jan-May 2013 July-November 2013

Appeared Passed Appeared Passed

Praveen 06 04 09 09

Pragya 15 12 04 03

Feb-July 2013 August 2013 – January 2014

Computer Typing 10 01 23 10

9.3 Hindi Workshop Following Hindi Workshops were held:

Name of Quarter Date

April – June, 2013-14 17 to 19 July 2013

July – September, 2013-14 21 to 23 October, 2013

October-December, 2013-14 26 & 27 December, 2013

January- March, 2013-14 27th & 28th March 2014

9.4 Hindi Fortnight Celebration & Publication of Hindi Magazine

Hindi Pakhwara (Fortnight) was celebrated from 13.09.2013 to 27.09.2013 jointly by

both the offices of the Principal Accountant General (A&E) Assam and the Accountant General

(Audit), Assam. The main function was on 27/09/2013. During the fortnight, various competitive

events viz. Hindi Essay Writing, Poem Recitation, Translation, debate, Extempore Speech etc. were

conducted. A cultural programme was organized on 27-09-2013 and prizes were distributed to the

winners of the competitions. Hindi magazine LOHIT was released on this occasion.

9.5 Hindi Weekly Day

Tuesday was selected as a Hindi Day for conversation in Hindi among the staff of this office.

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10. Publications

10.1 A literary Hindi magazine named ‘LOHIT’ was published from this office on the

occasion of Hindi Pakhwara (fortnight) during the year and LOHIT.

10.2 Another literary magazine named ‘Srijani’ was published by Civil Audit Sports,

Cultural and Club during the year. The magazine has four sections viz. Asomiya,

Bangla, Hindi and English.

CHAPTER – X

33

ANNEXURE-A

Sl. No.

Name and Designation of the Officers

Period of holding charge

1 Shri C.H. Kharsiing, IA & AS 01/04/2013 to till date

Sl. No.

Name and Designation of the Group Officers

Wing Period of holding charge

1 Shri Sitangsu Kumar Guha, DAG Admin., General

Sector & FAAG 01/04/2013 to till date

1 Shri Sitangsu Kumar Guha, DAG Social Sector

01/07/2013 to

14/07/2013

2 Shri S. Dattaprasad Shirsat, DAG 15/07/2013 to till date

1 Ms. Akoijam Rina, Sr. DAG

Economic Sector

01/04/2013 to

01/07/2013

2 Shri Sitangsu Kumar Guha, DAG 02/07/2013 to

15/07/2013

3 Shri S. Dattaprasad Shirsat, DAG 15/07/2013 to

17/07/2013

4 Shri S. Raja, DAG 18/07/2013 to till date

1 Shri Kartiek Das, DAG Revenue Sector

01/04/2013 to

01/05/2013

2 Shri S.R. Lakshmi Narasimhan, DAG 01/05/2013 to till date