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Addressing the Practicalities: Creating Accessible Events. DisAbility Ministries Committee of The United Methodist Church for Mission u . 2012 Book of Discipline. Paragraph 716.2 Nondiscrimination Policies - PowerPoint PPT Presentation
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Addressing the Practicalities:
Creating Accessible Events
DisAbility Ministries Committeeof The United Methodist Church for
Mission u
2012 Book of Discipline Paragraph 716.2
Nondiscrimination Policies“All agencies and institutions shall,
insofar as reasonably possible, schedule and hold all events, including designated places of lodging and meals for the events, in accessible settings that adequately accommodate persons with disabilities.
2012 Book of Discipline, cont.
Paragraph 716.2 Nondiscrimination Policies
“If for any reason whatsoever any event is scheduled or held in a facility that does not so conform, all notices of the meeting will include plainly stated advice to that effect, or alternatively may bear a logo consisting of the international symbol for access placed inside a slashed circle.
2012 Book of Discipline, cont.
Paragraph 716.2 Nondiscrimination Policies
“The term event shall be given a broad interpretation and shall include, by way of example, scheduled conferences, seminars, and other meetings to which persons are invited or called to attend as representatives of the Church or its various institutions and agencies.”
Site Selection: ParkingConsider parking accessibility Adequate number of accessible
spaces:8’ with 5’ (8’ for van) marked unloading aisle
Minimal to no slope of parking lot/sidewalk Curb ramps provided Close to accessible entrance
Site Selection: Entrance Sign from parking to accessible
entrance Level or ramped entry point Railing on any slope of 1/20 or more Door-
Level 60” platform at door 36” wide doorway Level threshold Easy to open – automatic preferred
Site Selection: Plenary Space
Worship/ Plenary space 36” door and aisle width Level or ramped entrance Ramp to chancel or stage Pew cuts in multiple places if fixed
seating Amplification system Assisted listening devices available
Site selection: RestroomsAccessible restrooms available
including at least one unisex/ family/ restroom (so caregiver of opposite sex can assist):
36” door width 60” turning radius Toilet 17 ½ to 19 ½” Grab bars by toilet Accessible (open) sink Towels/ soap at 48”, mirror lower
edge at 40”
Site Selection: Lodging Ground floor accessible rooms Bed 20 – 24” maximum height Space to maneuver – at least 36”
between furniture Lower closet rod and peep hole Sink has lever handle, open front,
padded pipes High (17 – 19”) toilet with grab bars
next to it Roll in/step in shower with bench and
grab bars Hand-held shower
Publicity/ Brochure Use font like Arial 12 point and good
color contrast between paper and ink List planned accommodations Ask for specific accommodations
needed Provide contact information for
accessibility coordinator Mention any site limitations Ensure that website meets web
accessibility standards
Potential Accommodation Requests
In order to participate I need: Transportation, accessible parking Large print, digital, or Braille
handouts Sign language (ASL) interpretation
or captioning Assisted listening devices Assistance at mealtime Special diet Meals for an assistant who will
travel with me
Planning Appoint an “accessibility
coordinator” to oversee planning and set up accommodations
Send or post map with location of accessible parking and building entrances
Provide advance notice re: Limiting use of fragrances How to obtain wheelchair or
scooter Orient presenters to accessibility
measures Arrange for golf cart or van shuttle
and drivers
Using Community Resources
Contact local interpreter registry or national registry (https://www.rid.org/acct-app/index.cfm?action=search.members) for ASL interpreters
Find a CART provider to provide live captioning at https://ncra.org/Membership/content. cfm?ItemNumber=9131&navItem
Number=11459
Using Community Resources, cont.
Inquire at regional agency for visually impaired for Braille transcribers, or check at https://nfb.org/braille-transcription-resource-list
Arrange with durable medical equipment vendors for scooter and wheelchair rentals
Check with para-transport and airport shuttle companies to arrange vans with wheelchair lifts
If you have difficulty locating services, check with local Independent Living Agency or campus disability services
Chemical Sensitivity/ Allergies
Avoid incense, floral arrangements, petroleum-based/ scented candles etc. or warn participants about the use of such
Provide fragrance free zone if needed
Avoid rooms with new carpet, paint, furniture
Provide adequate ventilation in meeting rooms
Avoid chemical applications, e.g. floor wax, pesticides, insecticides, close to time of meeting
Planning Worship: Liturgy
Use inclusive phrases in worship such as “Rise in body or spirit” instead of
“stand as you are able” “Let us be in prayer” instead of “bow
your heads for prayer” Use person-first language in
liturgies - see http://www.disabilityisnatural.com/images/PDF/pfl-sh09.pdf - and avoid negative clichés like “wheelchair bound” or “suffers from____”
Planning Worship: Communion
Provide gluten free bread for communion – if possible use this for all participants (see http://fructosefreeme.com/2012/11/10/gluten-free-rustic-artisan-bread/ for a great recipe)
If bread is dipped into grape juice, have a separate chalice for dipping the gluten free bread
Anticipate serving people who cannot come forward – have someone watching
Meeting Room Set-up Reserve front seating for persons
with hearing loss and low vision, but make sure you are not isolating people
Plan for companion seating next to cutouts for wheelchair users
Meeting Room Set-up If tables are used ensure wheelchair
clearance: underside 27” minimum, top side 28 – 34” maximum height Reserve wheelchair seating Provide 36” access aisles Avoid floor-length table skirts
Registration & Orientation
Post signs from parking to registration location
Station greeter at door to assist, direct people
Orient attendees to facilities, accessibility features, and how to locate assistance, shuttle, etc. at all hours
Have chair and low table at registration Have clipboard for lap, one-handed use Have paper and pen for written
communication Be alert for additional needs
Low Vision Accommodations
Provide good task lighting Avoid glare, light behind speaker Avoid tripping hazards, e.g. cords Use good contrast on all media Provide large print versions of
handouts, bulletins, song sheets, etc.
Provide digital, taped, or Braillehandouts on request ahead of time!
Low Vision Accommodations
Orient to room layout, offer guide Rehearse flow of service or event Read aloud anything written on flip
charts or white board Read and describe all material
shown on slides Give verbal description of visual aids
& actions Give verbal directions- don’t point Offer volunteer “reader” for
individual work
Adaptations for Hearing Loss
Provide assisted listening deviceswith fresh batteries- test before issuing
Require all speakers to use microphones in large groups
Use cordless microphone for questionsand discussion, or have speaker repeat questions
Adaptations for Hearing Loss
Offer printed copy of program notes Have speaker stay at front of room,
with faceclearly visible, well lit, for people who lip-read
Caption videos, slides, films, etc. Provide live captioning if requested Offer note-taking assistance Prepare printed agenda for meetings
Adaptations for Deaf Persons
Schedule ASL interpreters, if requested,
for plenary, meeting, and social times
Have lighting on speaker and interpreter- avoid back lighting
Speak at a moderate pace Provide interpreters with an outline
in advance; spell unfamiliar or technical terms
Interpret DVD’s, songs, films, drama, etc.
Other Accommodations Accessible water fountain or paper
cup dispenser Water bowls for service animals Seating on long hallways and
at loading/waiting areas Low (48”) coat rack or hooks Chairs of different sizes and
heights with and without armrests
Meals and Refreshments Provide flexible straws, sturdy cups
for beverages Provide assist with buffet line as
needed Offer a variety of foods of equivalent
interest for all meals, breaks, and socials, including: Low sugar/ carb Low salt Low fat Gluten-free
Meals and Refreshments Label foods as needed for allergies;
common allergies include peanuts, tree nuts, soy, dairy, shellfish, eggs, wheat, and fish
Label foods for other dietary needs as well, including vegetarian, vegan
Provide the recipe as a positive approach
Program Evaluation Keep notes on the accommodations
made and successes or difficulties Take notes of issues during session Try to correct problems as you go,
and make plans to avoid the issues next time
As part of session evaluation, ask for feedback as to how well people were able to participate
Credits: Photos taken at Assembly 2014, Louisville, KY Crown Hill United Methodist Church,
Seattle, PNW Lakewood United Methodist Church,
Tacoma, PNW Manito United Methodist Church,
Spokane, PNW Moran United Methodist Church,
Spokane, PNW United Methodist Congress of the Deaf
(UMCD) 2001 Conference, Los Altos, CalNev
University United Methodist Church, Irvine, CalPac
Vashon United Methodist Church, PNW
Credits Accessibility Audit for Churches, 2nd Edition,
Kathy Reeves, ed. (1994: GBGM) Signs of Solidarity (GBGM, out of print) Breaking the Sound Barrier in Your Church:
http://www.umcdhm.org/3000.html#02 Cover graphics from The Church and People with
Disabilities, Peggy A. Johnson (2014: United Methodist Women)
Graphic Artists Guild (access symbols) https://graphicartistsguild.org/tools_resources/downloadable-disability-access-symbols
New accessibility icon from The Accessible Icon Project: http://www.accessibleicon.org/
Resources“Equal Access Guide for Meetings,
Conferences, Large Assemblies, and Worship” (includes overnight events): http://www.ncccusa.org/elmc/disabilitiesmanual.html
Accessibility Audits: http://www.umdisabilityministries.org/access/audit.html
Presentation Accessibility: http://www.aucd.org/conference/index.cfm/presentation-details--accessibility2011
For More InformationThis presentation compiled for Mission u
and United Methodist Women by Lynn Swedberg, MS, OTR/L, Disability Consultant, on behalf of the DisAbility Ministries Committee of The United Methodist Church
For more information consult: [email protected]