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National Social Assistance Programme

NSAP

Index

Activity Page Accessibility How to create PDA Master List

2 Login required

How to get PDA list with PDA Code

7 Login required

How to link pensioners account with PDAs

7 Login required

How to enter Aadhar details (UID, EID & TIN)

8 Login required

How to get Bank wise pensioners list for account

verification

9 Login required

How to freeze bank accounts of pensioners

10 Login required

Entering Sanctioning and disbursing Authorities

10 Login required

Correction and verification of pension amount

11 Login required

Sanctioning of pending new applications

12 Login required

Offline data entry module

15 Login required

for downloading

data

How to mark death/migrated/transferred cases 18 Login required

Pensioner disbursement Process

19 Login required

How to see latest DBT status

24 At Home page

How to search beneficiary

25 At Home page

How to see beneficiary abstract

26 At Home page

How to see Sanction Abstract

27 At Home page

How to see UID linked/unlinked list

28 At Home page

How to create users/multiple users 29 Login required

How to open logged/locked users 30 Login required

How to enter Universe of districts 31 Login required

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Step1: Guideline to create PDA Master List

In order to make the software operational successfully, the details about

the pension disbursement Agency (PDA) is required to be provided for

each beneficiary belonging to urban and rural area under each scheme of

NSAP namely IGNOAPS, IGNDPS and IGNWPS. Pension is disbursed to

the beneficiaries, through a PDA, periodically, as per the guidelines of the

State / availability of funds.

There are 3 types of PDAs

1. Bank Branch

2. Post Office Branch

3. Cash Disbursing Authority

A PDA is associated with any of the four modes of disbursements:-

1. Bank Account

2. Post Office Account

3. Cash

4. Post Office Money Order

PDA may be created at State level, District level, Sub district (Rural) or

Municipal (Urban) level, Gram Panchayat (Rural) or Ward (Urban) level

depending upon the requirement.

Note : As per the new payment system now all commercial RRB bank

branches having the IFSC code for each bank branch. So it is

requested to create and maintain bank branch PDAs at the district

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level only not below. It will be helping users to manage the list of

bank branches easily.

Create a new Bank branch PDA

In order to create a new Bank PDA, first login with district user id

and password

Click Masters -> Bank Branch Master -> Add

Create a Bank Branch

Enter the MICR/Bank Branch code, IFSC code and address location

of bank branch. Here only district is selected so all branches of

State Bank of India will be entered here at district level only. User

also can provide the email address of bank branch in the column

given

After completing all details submit and save record. System will

generate PDA code for each bank branches.

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In order to create a new Post office PDA, 3 steps are required to

follow as

- Create Head Post Office

- Create Sub Post Office

- Create Branch Post Office

- Link sub post office and branch post office

Crate Head Post Office

Login as district ITNO

Click Masters -> Head Post Office -> Add

Go to Master select option Create Head Post Office

Enter detail of Head Post Office details address, PIN etc and save

record

Create Sub Post Office

Login and go to option create sub post office

Masters -> Sub Post Office -> Add

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Enter detail of Sub Post Office details address, PIN etc and save

record

Create Branch Post Office

Login as district ITNO

Click Masters -> Branch Post Office -> Add

Go to Master select option Create Branch Post Office

Enter detail of Branch Post Office details address, PIN etc and

save record

Link Sub Post Office with Branch Post Office

Login as district ITNO

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Click Masters -> Post office linking -> Add

Here search the sub post office and click individual post office

linking button. It will be showing all branch post offices list. Select

branch post offices and save.

Creation of Cash disbursing Agency master list

Click Masters -> Cash Master -> Add

Rest of the procedure of creating a new PDA for Cash will be same

as Bank Branch PDA.

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Step2: How to get list of PDA & PDA Code created under

Master

In order to get the entire list of PDAs created under option

Masters for bank branches, post offices and cash disbursing agencies,

the same may be generated as

Login with user id and password at district level

Click Reports/Utility-> Pension disbursing agency list

Step3: How to link pensioner account with PDAs

For successful disbursement through NSAP-MIS it is very necessary that

every pensioner must be linked with any PDA.

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Pensioner’s data are entered online in NSAP-MIS in two ways.

Identification->Existing Pensioners-Add/Modify

Here all legacy data left out existing pensioners can be entered in

application format. User needs to define the mode of payment, bank/PO

account number and the correct PDA from the list which user had

created online under Masters.

Identification->New Application-Add/Modify

Under this option all new applications are entered who have just applied to

get pension needs verification and sanction process. So once application

entered, an application no is generated and visible in verification process.

Once verification is over then it is visible in sanction process and at that

stage mode of payment, account no and correct PDA is to be selected.

Status of application may also be known from option at home page as

“Beneficiary Search”.

A bulk linking module is also facilitated in MIS under Sanction->Bulk PDA

Linking where pensioners may be linked in mass to a PDA. (Earlier Legacy

records uploaded without mode of payment, account no and PDA). It helps

in linking pensioners with PDAs Gram Panchayat wise.

Step4: How to enter Aadhar details (UID, EID & TIN)

In the application form, provision to enter the Aadhar number is given.

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If UID is not available then provision to enter EID/TIN can also be

entered.

Step5: How to download bank wise pensioner for account

verification with banks

Facility given under login Reports/Utility->Beneficiary linked with bank

branch/PO’s/Cash agencies may seen and download for each bank

branch/PO’s/cash agency wise for verification of account no with banks

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Step6: How to freeze bank accounts of pensioners after

Verification

After verification of bank account numbers of pensioners with concern

banks it needs to freeze the account. The option in MIS is available under

login as Verification->Account Freeze. GP wise pensioners those who are

taking the pension through banks may be freeze here.

Step7: Entering Sanctioning and disbursing Authorities in MIS by

states

Various levels of authorities like Sanctioning authority, Disbursing

authority is mandatory to define in MIS before using the NSAP-MIS for

sanctions and disbursement process.

This facility is given to states ITNOs only

Login as state ITNO with user id and password

Click Masters->Authority detail master-Add/Modify

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For each scheme, rural/urban wise, department and officers designation

is to be entered. Also the location of officers where he/she sits is also to

be selected as state/district/sub districts.

After making entries, each authority needs to be saved successfully.

Step8: Correction and verification of pension amount

Correction and Verification of Pensioner amount

In order to correct and verify the pension amount as centre and state

contribution, facility is given to states ITNOs only

Login as state ITNO with user id and password

Click Masters->Pension amount master-Add/Modify

For each scheme wise, age wise centre and state contribution may be

defined here by the state ITNOs. Also any change in pension amount from

effective month is also may be defined under column from period from

and period to fields. In case of age group variation, state ITNO needs to

write us a mail.

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Step9: Sanctioning of pending new applications

All new applications entered by sub districts level is need to be

sanctioned in MIS for disbursement of pension and scroll generation. So

once application is entered, it will generate an application no e.g MP-A-

0000034534. Go to verification module click Verification->Application

pensing for verification, here list of all applications pending for

verification may be seen GP/Ward wise. Option of verification is given for

approval and rejection. Once the application approved by verifier then it

will be visible to under sanction ->Application pending for sanction. Here

application is sanctioned and a unique sanction order number is generated

and recorded. Pension effective month and year is asked by the system

and also recorded. After this pensioner become entitled to get pension

and the name of pensioner will be generated in pension scroll as and when

it is computed for the eligible month. Following screen will be helping

users to get list of application pending for verification as

Click Verification->Application pensioner for verification

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Provision for approval and rejection is to be given with suitable remarks.

Once verification approved then click Sanction->Application pension for

sanction it will show all applications pending for sanction as

After this go to sanction->Issue sanction order option and select the

newly sanction application no, it will show all details of applicants.

Provision of bank account no and mode of payment and linking with correct

PDA option is available before final save.

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Once the record is saved, Sanction order also may be generated under

option Sanction->Print Sanction order as

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Step10: Offline data entry module

Most of the states have already provided the legacy data of pensioners

which had been uploaded on NSAP-MIS. Because of non updation of

pensioners record by the states on NSAP-MIS, legacy data is not up to

date. Also in order to make pensioners data up to date many colomns such

as bank/post office account no, mode of payment, linking of pensioners

with bank branches and post offices are incomplete. Also detah, leftout

cases, migrated are also not marked in NSAP-MIS. In order to complete

this massive exercise within minimum time, a fresh pensioners master list

with respect to complete details about beneficiaries as address, BPL

details, UID/EID/TIN, mode of payment, bank/post account no, IFSC

Code, linkage with PDA i.e PDAcode ir to be provided to us.

In order to complete these details first of all it is mandatory to create

the PDA master list as described in step1 of this document is necessary.

After completing the PDA master list, generate the PDA list from MIS,

details in step2 is provided where you will the PDAcode of each PDAs.

For correcting and completing the pensioners data offline, following steps

are given to be done as

Login as district/sub district ITNO

Click Reports/Utility->Data Download

Select location to download data and then download

A MDB will be downloaded with pensioner’s master list of all schemes

along with location master and PDA master able for bank/post

office/cash. In the table “Pensioner_master”, complete the details of

pensioners with respect to following fields as

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Open table “Pensioners_master” and complete details of pensioner

information in following fields. These are mandatory fields.

State code

District Code

Area(U/R)

Sub district Code

GP/Ward code

Village Code

Habitation code

Pensioner first name

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Fathers/Husband name

Address1, Address2, Address3

PIN code

BPL family id, BPL member id

Gender

Age

Category Code

Disability code with disability % && Disability code as per NSAP

Mode of disbursement

1 for Bank

2 for PO account

3 for MO

4 for Cash

Bank/PO account no

IFSC Code

Scheme code && IGNOAPS/IGNDPS/IGNWPS

Applicant name && First name + Middle name + Last name

PDA code

For each pensioner above fields are mandatory to upload data on NSAP-

MIS. So entire pensioners data will be get uploaded on NSAP-MIS portal.

Note: Once pensioner’s information is completed in table

“Pensioner_master” table it is necessary to check the table structure

data type should not be a “Memo” field at the user end before sending

data us through mail.

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Step11: How to stop pension of Death/Migrated cases

It is required to mark the death and migrated cases regularly to maintain

up to date pensioner’s records online. This facility is given to users

(districts/Sub districts) under option Verification->Periodic verification.

Here user gets GP wise list of pensioners and stop pension marking as

Death/Migrated and ineligible cases with suitable reason and remarks. A

check box is given in the right to mark these cases and save it.

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Step12: Pensioner disbursement module – entire process step by

step

In order to initiate the disbursement process it is mandatory to check

following as

- All left out pensioners details are entered

- Death/Migrated cases are marked under periodic verification

- Pending new applications are sanctioned and generation order

is generated

- All pensioners are linked with PDAs. In order to get a list of

unlinked pensioner click Disbursement->compute pension

Select district and sub district and get summary. It will be

showing detail as

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Unlinked beneficiaries are showing red colour which may be

downloaded and get linked further before the pension process is initiated

for each district and sub districts.

As and when all pensioners are linked then disbursement process may

begin. It having mainly four component as

Generate Demand Allocation

Demand allocation is by districts for a period scheme wise to estimate

fund required for bank/post office and cash disbursing agencies.

Separate demand generated for banks, post offices and cash disbursing

agencies.

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Separately bank wise, post office wise and cash wise total fund needed

may be generated for a district in the process of pension disbursement

which is further to be sent to district treasury office for allotment of

fund.

Compute/Freeze Pension

Next step is to compute/freeze pension for the selected month and year.

Click Disbursement->Compute Pension

Select month and year up to which pension is going to be computed.

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It will generate the pensioners list with bank details and pension amount

calculated. Once pension computed and freezed then it is locked. Re

computation can not be done.

Download Disbursed pension data (Excel sheet)

Once pension computed and records has been freezed, next step is to

download the pension disbursed data of banks/post offices in Excel sheet

format

Click Disbursement->Download disbursed data

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This excel sheet generated and given to banks for the crediting pension

amount in their respective pensioners accounts.

Update Ledger

Once the disbursement is over and before going to next disbursement

process, it needs to update ledger of earlier pension disbursed data for

correct computation. Option available as

Click Disbursement->Update Disbursement ledger

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Here all pensioner records are updated so that last pension disbursement

period is updated in database.

Step13: How to see latest DBT status

In order to get latest DBT status a link at home page of NSAP web

site(www.nsap.nic.in) is provided under caption “DBT DashBoard”. Click and

select the state.

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Step14: How to search beneficiary

Beneficiary list may be generated and download in PDF format at the

home page option “Beneficiary Search”. Select State, district, sub

district, etc and scheme. Select the format of report in HTML or PDF

format and download the entire list of pensioners based on selected

parameters. Minimum selection is state and district. Status of an new

application may also be known here.

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Step15: How to see beneficiary abstract

Beneficiary abstract of all state/state may be seen at home page option

“Beneficiary abstract” of state or all state at a glance showing details of

no of sanctioned pensioners, new applications scheme wise entered in

MIS. A hyperlink on each state is given which may be further drill down

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to village level. Pensioners details as 80 and above, below 80, Male/Female

figures are mentioned in this report.

Step16: How to see Sanction Abstract

Sanction abstract depicts the total no of sanction has been done by the

states NSAP scheme wise, month wise in a year. This also may be drill

down to the village level to see total no of pensioners has been sanctioned

in a village for a month and year under a scheme. This option is available

at home page accessible to all under the caption “Sanction Abstract”

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Step17: How to see UID linked/unlinked list

At home page a link provided as “UID linked and unlinked” can be seen for

selected state to know that total Aadhar seeding has been done and how

much is left to link. Here provision to download the entire list of linked

and unlinked beneficiaries district/sub district wise.

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Step18: How to create user and assign role.

The facility has been given to state and district ITNOs to create a user

for their sub districts and further. In this way a multiple user may also

be created for a selected sub districts. Process to create a users are as

Login a State/District ITNO

Click Masters->Crate user-Add/modify

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Here permission for scheme may be given to user. After creation of user

it is must to assign the role to newly created user as

Click Master->Assign role

Select created user and privilege to District/Sub district ITNO as

Assign the role and save.

Step19: How to open a logged user/Locked user

State and district ITNOs has been given this facility to open a logged

user. For this login to NSAP-MIS and

Click Masters->User->Modify

Search the user and modify and open the session of logged user.

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Step20: How to enter Universe scheme wise for a district.

In order to maintain universe scheme wise of a district, facility provided

under login to state ITNOs.

Click Report/Utility->Scheme Universe updation

Here total pensioner under scheme IGNOAPS, IGNWPS & IGNDPS

required to be updated district wise by state IT nodal officer.

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