Activity 11.7DATAMANIPULATION

Produce reports to display all the required data and labels in full.

Set report titles, use headers and footers, align data and labels appropriately

PRODUCING REPORTS

A database report is the printout of the output from a database. Reports are professional looking documents and you have more control over their appearance rather than simply printing out query results.

DATABASE REPORT

Load Employee database

REPORT WIZARD

WIZARD CHOOSE QUERY

This report is going to be basedon one of the queries you built.

Depending on query, you will get the selected fields from that query.

Load “High pay”

SELECT FIELDS

Use the button for selecting allthe available fields to selectedfields.

REPORTS

Grouping not needed so justgo on

Sorting not needed

CHOOSE LAY-OUT

Be familiar with orientation and changeThe settings from PortraitTo landscape. Check so Tabular has been selected.

TITLE REPORT

If the window with changingthe style not appears here,continue with give thereport a name:.“Details of all employees earning over £40000”Also ensure to select modify

DESIGN OF REPORT

• Report header – this is used for a title and any other information forthe whole report.

• Page header – this appears at the top of each page and is used to hold the field names.

• Detail – This shows the rows of data.• Page footer – This is used to hold details such as date etc.

FOOTER

Create more space

DESIGN – CONTROL SECTION

Create a label and write your name in the box

VIEW THE REPORT

Don’t forget to format your footer, if so was given.

And maybe align it!

Voila!

TRY IT OUT!

Try and notice that different versions of Access can do it a little different.

CENTER TITLE