ACR 36th National Conference on Breast Cancer

DECEMBER 2013 Return exhibit space application before

Dec. 16, 2013, to get maximum booth assignment

priority points!

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The 36th National Conference on Breast CancerMay 8–10, 2014 | Arizona Biltmore Hotel | Phoenix, AZ

2014 Exhibitor Prospectus

acr.org/ncbc

2014 EXHIBITOR PROSPECTUS 2

Connect Directly With Interested Buyers

More than 500 radiologists will attend The 36th National Conference on Breast Cancer (NCBC®) to learn about the latest advances in breast imaging.

Don’t miss this unique opportunity to reach your target audience!

• Increase your brand and product awareness • Introduce your products and services to new customers• Generate substantial sales leads• Learn valuable insights about your competitors• Enhance relationships with customers

The NCBC™ schedule features 16.5 hours of exhibit hall time including 6.5 dedicated exhibit hall hours that do not compete with conference sessions. Complimentary refreshment breaks, lunches and reception are hosted by the ACR in the exhibit hall to maximize attendance.

Approximately 60 percent of conference attendees make the fi nal decision on or signifi cantly infl uence their companies’ capital purchases and spend over $500,000.

GENERAL INFORMATION

2014 EXHIBITOR PROSPECTUS 2 3

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acr.org/ncbc

Conference & Exhibit Hall Location

The conference and exhibition will take place at: Arizona Biltmore Hotel2400 East Missouri AvenuePhoenix, AZ 85016602-955-6600Visit www.arizonabiltmore.com for more information about this resort.

The exhibit hall will be located in the Frank Lloyd Wright Ballroom:• The exhibit hall is carpeted, and exhibitors are not required to carpet

their exhibit space• The ceiling height in the Frank Lloyd Wright Ballroom is 20’

Exhibit Space

The exhibit-space fee includes:• 8-foot-high back drape and 3-foot-high side-rail drapes for linear booths• Identifi cation sign with company name • Four complimentary registrations for exhibit booth personnel, per 10’ x 10’ booth space• Post-conference attendee registration list for company to use one time• Company listing in the Final Program, distributed at the conference to attendees

EXHIBIT INFORMATION

Fees, Payments, and Cancellation

• Booth space is available in 10’ x 10’ units, and the fee is $3,000 per 10’ x 10’ unit. There is an additional $200 fee per corner on an aisle.

• In order to be processed, the exhibit application must be accompanied by 100% of the total rental fee

• Payment for exhibit space can be made by check in U.S. funds, payable to the American College of Radiology and mailed with the Exhibit Space Application and Contract to ACR NCBC Exhibits, Attn: Pamela Plater, CMP, 1891 Preston White Drive, Reston, VA 20191

• Credit cards are accepted for payment of exhibit space and will be charged a 3% credit card processing fee in addition to the exhibit application fee

• For a cancellation or reduction of space after the signed contract is returned, 100% of the booth space fee will be retained by the American College of Radiology (ACR)

• The ACR federal tax ID number is 36-2661602


EXHIBIT INFORMATION

Exhibit ScheduleWednesday, May 7, 2014

8:00 a.m. – 5:00 p.m. Exhibitor Registration Open

8:00 a.m. – 5:00 p.m. Installation of Exhibits

Thursday, May 8, 2014


9:30 a.m. – 7:00 p.m. Exhibit Hall Open

10:00 – 10:30 a.m. Refreshment Break

Noon – 1:00 p.m. Lunch

3:00 – 3:30 p.m. Refreshment Break

5:30 – 7:00 p.m. Reception

Friday, May 9, 2014


9:30 a.m. – 7:00 p.m. Exhibit Hall Open

10:00 – 10:30 a.m. Refreshment Break

Noon – 1:00 p.m. Lunch

3:00 – 3:30 p.m. Refreshment Break

3:30 – 5:30 p.m. Dismantling of Exhibits

Dec. 16, 2013 Submit exhibit application by this date to qualify for highest number of annual priority points

Jan. 17, 2014 Last date to qualify for “date” priority points

March 2014 Distribution of confi rmation materials, including booth assignments and the online Exhibitor Service Kit

April 7, 2104 Written requests due to use an Exhibitor Appointed Contractor (EAC) and Certifi cate of Insurance for EAC

April 16, 2014 The Arizona Biltmore Hotel reservation deadline to qualify for conference rate

April 21, 2014 Exhibitor personnel registration list due

Important Dates


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EXHIBIT INFORMATION

American College of Radiology

1891 Preston White Drive

Reston, VA 20191

acr.org

703-648-8900

Pamela Plater, CMP

[email protected]

703-648-8967

Exhibit Information

The ACR National Conference on Breast Cancer will

partner with the Society of Breast Imaging (SBI) as

of 2015. These meetings will take place annually.

PleaseNote:

Since 1985


Confi rmation Materials

Confi rmation materials will be distributed in March 2014, and will include booth assignments, an updated fl oor plan, registration information for exhibit booth personnel and information about the online Exhibitor Services Kit. After this date, these materials will be distributed as exhibit contracts are processed. The service kit will include information from the general contractor, Brede Exposition Services and other offi cial contractors, including electricity, Internet, etc.

It is the responsibility of the exhibiting company to provide confi rmation materials to the company/companies they have contracted with for services. Third parties should not contact ACR Show Management for this information.

Housing Housing for all conference participants is available on a fi rst come, fi rst served basis. Contact the Arizona Biltmore Hotel at 1-800-950-0086 and request the ACR NCBC™ conference rate before April 16, 2014, to qualify for the NCBC rate of $219 single or double occupancy, plus applicable taxes (presently 13.27% per room, per night, and subject to change). Or reserve rooms online at: arizonabiltmore.com. Exhibitors requiring suite accommodations should contact the hotel directly to discuss suite availability and rates.

Registration

Registration materials for exhibit booth personnel will be distributed in March 2014. Exhibitors will receive four complimentary registrations per 10’ x 10’ exhibit space. Please note that exhibitors who wish to apply for Continuing Medical Education (CME) credits must pay for a regular conference registration to comply with Accreditation Council for Continuing Medical Education (ACCME) guidelines.

Sponsorship Opportunities

In addition to exhibit booths, other sponsorship opportunities are available to exhibitors. Details about these opportunities will be forwarded to all confi rmed exhibitors and include such items as hotel key cards, charging stations, product theater sponsorships and ancillary event sponsorships.

Agfa HealthcareAtirix Medical Systems

BarcoBard Biopsy SystemsBeekley Corporation

Biopsy SciencesBioptics

BRIT Systems, Inc.Broadwest

Carestream HealthCMI Radiology Group

Digitec MedicalDilon Technologies

DR SystemsEthicon Endo-Surgery

FujiFilm Medical SystemsGamma Medica-Ideas

GE HealthcareGeisinger Health System

Hitachi Medical Systems AmericaHologic

HRA ResearchiCADInrad

Insight Healthcare Information SystemsInvivo

Intelerad Medical SystemsKaiser Permanente

Kubtec X-rayMagView

Mammography Reporting SystemsMedical PositioningMedison AmericaMerge Healthcare

Naviscan PET SystemNeoMatrix

PenRad TechnologiesPhilips

PlanmedRamSoft, Inc.Robin Medical

Sectra North AmericaSenoRx

Sentinelle MedicalSiemens Medical Solutions

SuperSonic ImagineUnited Medical SystemsUSTeleMammography

U-Systems

GENERAL INFORMATION

Companies that have exhibited at NCBC® in previous years include:


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Booth Space Assignments

Space assignments are based on an exhibiting company’s earned priority points, which include ”historical” points and “date” points (for the date the ACR receives the 2014 NCBC Exhibit Space application).

For “historical” points (beginning with the 1998 ACR National Conference on Breast Cancer), eight points are awarded for each consecutive year that a company has exhibited, and six points are awarded for each nonconsecutive year.

Companies that have merged with, been purchased by or have purchased another company will receive the highest number of points accumulated by either company.

If your company participated in the meeting in the past under a different name, please indicate this in the appropriate space on the 2014 NCBC Exhibit Space application.

To receive the highest possible number of ”date” points, submit the exhibit application on or before Dec. 16, 2013. Jan. 17, 2014, is the last day to receive “date” points, and booth assignments will commence the week of Jan. 20, 2014. See the chart to the right for dates and corresponding date points.

Applications will be accepted after Jan. 20, 2014; however, space assignments will be subject to availability of booth space and will be assigned on a fi rst-come, fi rst-served basis.

After the initial space assignments, the ACR reserves the right to reassign cancelled space to companies who sign up at a later date. In the event of issues related to space requests or conditions beyond its control, the ACR reserves the right to change the exhibit fl oor plan or relocate exhibiting companies.

Point AssignmentApplicable points for dates when the 2014 NCBC Exhibit Space application is received:

Date Points

December 16, 2013 — 20

December 17, 2013 — 19

December 18, 2013 — 18

December 19, 2013 — 17

December 23, 2013 — 16

December 26, 2013 — 15

December 27, 2013 — 14

December 30, 2013 — 13

January 2, 2014 — 12

January 3, 2014 — 11

January 6, 2014 — 10

January 7, 2014 — 9

January 8, 2014 — 8

January 9, 2014 — 7

January 10, 2014 — 6

January 13, 2014 — 5

January 14, 2014 — 4

January 15, 2014 — 3

January 16, 2014 — 2

January 17, 2014 — 1

GENERAL INFORMATION




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Exhibit Space Application and ContractInstructions * Please print clearly or type all information requested. * Sign this copy and mail with FULL payment to: ACR Exhibit Management, Attn: Pamela Plater, CMP 1891 Preston White Drive, Reston, VA 20191 * Return by Dec. 16, 2013, for fi rst consideration in space assignments.

Exhibit Company/Organization Information

Company: Please list company name exactly as is should appear in conference printed materials, including “Inc.”, “LLC”, etc.

Booth Contact Name:All information will be sent to the person listed above and this person is responsible for distributing the appropriate ACR show management information to individuals working on logistics for the exhibit booth — both internal co-workers and external company staff hired to handle booth logistics.

Mailing Address:

City, State, Zip/Postal Code, Country:

Phone: Email:

Was your organization purchased or merged with another organization? Yes ❑ No ❑

If yes, please indicate below the organization’s name that your company was purchased by or merged with

Exhibit Agreement By signing this agreement, I agree that I have read and understand the ACR 2014 NCBC Exhibit Rules & Regulations and information included in the ACR 36th National Conference on Breast Cancer Exhibitor Prospectus. On behalf of my company, we agree to abide by the Rules & Regulations, including the Liability and Coverage requirements. Any violation of the provisions will result in a forfeiture of all exhibit points accumulated in 2014. Please note that this document serves as a binding contract.

Completed by (print name):

Signature: Date:

Title:

Desired Booth Space Selection (See fl oor plan attached)

Booth Number(s): Booth Size: 10’ x 10’ units$3,000 per unit

Number Corners:$200 per external corner

Total Amount:

1st Choice: $

2nd Choice: $

3rd Choice: $

ACR Show Management reserves the right to assign, rearrange and relocate booths as necessary.List exhibiting companies you wish to be near:

1.

2.

3.

36th National Conference on Breast Cancer Sponsored by the American College of Radiology

May 8–10, 2014 Conference | May 8–9, 2014 ExhibitsArizona Biltmore Hotel, Phoenix, AZ


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List exhibiting companies you do NOT wish to be near:

1.

2.

3.

Space Assignment Priority Rank 1 – 2 – 3, beginning with most important criteria for space assignment:

Floor Location Competitor Proximity Corner Space

Has your company exhibited at this ACR meeting in the past? Yes ❑ No ❑

Company Listing for The ACR 36th National Conference on Breast Cancer On-site ProgramThe on-site program will be distributed at the conference and may be used as a reference after the conference.

Company:

Contact Name:

(Usually the name of a sales person at your company)

Phone: Email:

Website:

Product/Service Description Please submit via email a 40-word company product and/or service description to [email protected].

Payment Acceptable forms of payment: Check drawn on a U.S. bank, payable to the American College of Radiology or a major credit card (VISA, MasterCard, AMEX). Please note that all credit card payments will be assessed an additional 3% credit card processing fee. Sign this document and mail it with payment in FULL to: ACR Exhibit Management, Attn: Pamela Plater, 1891 Preston White Drive, Reston, VA 20191. ACR Federal Tax ID: 36-2661602.

Total Amount: $

Please charge my: ❑ ❑ ❑

Name on Card:

Credit Card Number: Expiration Date:

Signature:Terms of PaymentPayment in full for booth rental must accompany this application. Applications will not be processed or booths assigned without the required payment.

For ACR Use

Date Received: Check Number: Amount:

Points Date: + Historical: = Total points:

Booth Number:

Booth Assigned:

Date Assigned:

ACR Staff:


FLOOR PLAN

Floor plan subject to change


2014 NCBC Sponsorship FormPlease complete all sections in full, including official signature and date at the bottom of the page.

Company:

Pre-Show Contact: Title:

On-site Contact: Title:

Address:

City: State /Province: Zip/Postal Code::

Phone: Fax:

Email:

Sponsorship OpportunitiesPlease reserve the following marked sponsorship(s) for my company. For descriptions, please visit acr.org/ncbc.

❑ Ancillary Events $2,000 ❑ Product Theater (3 opportunities) $2,500

❑ Guest Room Deliveries $2,500 ❑ Conference Mobile App Sponsorship ❑ Hotel Guest Room Keycards $5,500 ❑ Charging Station ❑ Floor Decals (per decal) $1,000 ❑ Daily Schedule & Newsletter $1,000 Call for Pricing

Payment InformationMail or fax this form with full payment by March 3, 2014, to: ACR Meetings Department • 1891 Preston White Drive • Reston, VA 20191 • Fax: 703-716-4487If payment is not received with a copy of this form, ACR reserves the right to withhold the sponsorship.

❑ Check enclosed payable to ACR. All payments must be in U.S. funds.

Charge my credit card. Total Amount: $

❑ ❑ ❑

Name on Card:

Credit Card Number: Expiration Date:

Signature:

Sponsorship PoliciesUpon receipt, this form is considered a formal application on the part of the company listed above to participate as a sponsor of the 2014 National Conference on Breast Cancer. All correspondence and inquiries from the American College of Radiology (ACR) shall be directed to the pre-show contact listed on this form. All approved sponsors will be required to sign a sponsorship agreement.

The Sponsor agrees to abide by the conditions put forth by the Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support of Continuing Medical Education, all applicable state and federal laws and regulations, and intends to adhere to the PhRMA Code on Interactions with Healthcare Professionals, and AdvaMed Code of Ethics on Interactions with Health Care Professionals (“AdvaMed Code”).

All sponsorships will be awarded on a fi rst-come, fi rst-served basis in order of date received; however, previous sponsors of any of the above items have the right of fi rst refusal.

Cancellation and Refund PolicyNotice of cancellation must be made in writing (no exceptions) and sent to the ACR Meetings Department before March 1, 2014. There will be no refunds for cancellations received on or after March 1, 2014.

I hereby state that I have read and will comply with the above policies and any others that the American College of Radiology (ACR) may develop regarding the 2014 National Conference on Breast Cancer Meeting Sponsorship Opportunities. I understand that these policies will be strictly enforced.

Official Signature Date

Credit card payments will be charged an additional 3% for credit card processing fee.


RULES & REGULATIONS

I. Restrictions on Exhibit Space Use Exhibitors may not assign, sublet or apportion to others the whole or any part of the space allocated, and may not display goods or services other than those manufactured or

regularly distributed by them and previously approved by ACR. Two (2) or more exhibitors may share booth space with approval from ACR, on the condition that the number of 10’ x 10’ booths is equal to or greater than the number of companies sharing the booth space. Solicitations or demonstrations by exhibitors must be confi ned within the boundaries of their booth. No person, fi rm or organization not having contracted with ACR for space in the exhibit hall will be permitted to display or demonstrate any products, processes, or services, or solicit orders or distribute advertising materials at the conference. Any infringement of this regulation will result in the prompt removal of the offending person from the conference.

II. Cancellations and No-Show/Force Booth Set-up For a cancellation or reduction of space after the signed contract is returned, 100% of the booth space fee will be retained by the ACR as liquidated damages. Notifi cation of

cancellation must be made in writing to ACR Exhibit Management via email — [email protected]; mail — ACR, 1891 Preston White Drive, Reston, VA 20191 or fax 703-716-4487. The email date, the date of the postmark, the fax date stamp, or the date the letter is submitted by a private express service will be the offi cial cancellation date. In the event that no representative of an exhibiting company has set-up the company’s booth by 11:00 a.m. on Friday, May 8, 2014, ACR will instruct the show decorator to assemble the booth and the exhibiting company agrees to pay for assembly charges.

III. Liability The exhibitor shall be fully responsible for all claims, liabilities, losses, damages or expenses relating to or arising out of any injury to any person or any loss of or damage to any

property brought onto the premises of the Arizona Biltmore, where such injury, loss or damage is incident to, arises out of or is in any way connected with the exhibitor’s participation in the ACR exhibits program. The exhibitor shall protect, indemnify, hold harmless and defend ACR, its offi cers, directors, agents and employees, and the Arizona Biltmore LLC, its owners, its operator, Hilton Worldwide, Inc., and each of their respective parents, subsidiaries, affi liates, employees, offi cers, directors, and agents harmless against any and all such claims, liabilities, losses, damages, and expenses (including costs of defending against such) provided that the foregoing shall not apply to any injury, loss or damage caused by or resulting from the negligence or willful misconduct of ACR or one or more of its offi cers, directors, agents or employees. Exhibitor further waives any claim against ACR, its offi cers, directors, agents or employees and the Arizona Biltmore Hotel arising out of the oral or written publication of any statement made in connection with the ACR 2014 NCBC by anyone who is not an employee of ACR concerning the exhibitor or the exhibitor’s exhibit, products, or services. If any part of the exhibition hall is destroyed or damaged which prevents ACR from permitting an exhibitor to occupy assigned space during any part or the whole of the exhibition period, or if occupancy of assigned space during any part or the whole of the exhibition period is prevented by a strike, an act of God, a national emergency or other cause beyond the control of ACR, then the exhibitor will be charged for exhibit space on a prorated basis only for the period during which ACR, its directors, offi cers, agents or employees are liable for any loss or damage which may arise as a result of such unavailability of assigned exhibit space.

IV. Coverage Each exhibitor is responsible for maintaining such property and casualty insurance for its exhibit and display materials as the exhibitor shall deem adequate. Any policy providing

such insurance must contain a waiver of any right of subrogation as to any claims against ACR, its offi cers, directors, agents or employees and Hotel, its owners, its operator, Hilton Hotels Worldwide, Inc. Each exhibitor must maintain general commercial liability insurance and workers’ compensation insurance, each in an amount of not less than $2 million ($2,000,000) for any one occurrence, against claims for personal injury, death or property damage connected in any way with the exhibitor’s participation in the exhibition. Such insurance must include coverage of the indemnifi cation obligations of the exhibitor under Section III (entitled Liability) of these Exhibit Rules and Regulations and must cover ACR and Hilton Hotels Worldwide, Inc. as an additional named insured. In addition, the insurance policy or policies must provide that coverage cannot be cancelled or reduced without at least ten (10) days prior written notice to ACR. The exhibitor shall provide ACR with an original certifi cate of insurance evidencing the maintenance of liability insurance complying with all requirements of this paragraph.

V. Security We ask that you honor all security rules which have been established to assure that your property is not lost or damaged.

A. Overall guard service will be provided by ACR for the exhibit period, but neither the guard service nor ACR will be responsible for loss or damage to any property for any cause. B. No luggage will be allowed in the Exhibit Hall during move-in, exhibit operation or move-out. ACR reserves the right to inspect any package, box, handbag, or other means

of conveyance leaving or entering the Exhibit Hall at any time. Anyone not allowing such inspection will not be allowed to enter with, or remove, uninspected property from the hall.

C. No one will be allowed in the Exhibit Hall before or after the published “open” hours without permission from ACR. Exhibitors must fully comply with pre and post exhibit hours regulations specifi ed in the online Exhibitor Manual.

D. ACR 2014 NCBC badges must be worn by exhibitors at all times during exhibit hours to gain entry to the exhibit space. E. Work badges are valid only for setup and breakdown of the exhibits. They may not be used during exhibit hours. F. Protection of your exhibit and property is your own responsibility. Each exhibitor must make provisions for the safeguarding of his/her goods, materials, equipment and

display at all times. Also check your own insurance coverage. G. Unusual activities or persons in the Exhibit Hall should be reported immediately to ACR staff or security.

VI. Exhibitor-Appointed Contractors Exhibitors who wish to use a service contractor other than the offi cial service contractor appointed by ACR, must obtain advance approval from ACR in writing. The written request

must include the contractor’s name, address and phone number, name of supervisor to be in attendance and a certifi cate of insurance (see Section IV, entitled Coverage). A. An exception to use an EAC will be granted only if it will not interfere with or prejudice the orderly set-up, interim services, or dismantling of the exhibition. No exception

will be granted if it is inconsistent with the commitments made and obligations assumed by ACR. B. The written request to use an EAC must be submitted to ACR Exhibit Management by April 7, 2014. C. All EAC representatives must obtain badges by checking in at the ACR Exhibitor Registration Desk. No badges will be issued to EAC companies who are not pre-registered

and for whom insurance certifi cates have not been submitted. D. It is understood that the EAC shall be cosignatory to and in compliance with all applicable labor contracts and shall comply with all ACR exhibit rules and regulations. All


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employees, representatives or agents representing the exhibitor must be fully identifi ed by offi cial badges. If an exhibitor, with advance approval from ACR, plans to use a service contractor other than Brede Exposition Services, Inc., appointed by ACR, the exhibitor must submit to ACR an original certifi cate of insurance certifying that the contractor maintains commercial general liability insurance and workers’ compensation insurance, each in an amount of not less than $1 million ($1,000,000) for any one occurrence, against claims for personal injury, death or property damage and that such coverage may not be cancelled or reduced without at least ten (10) days prior written notice to ACR.

VII. Booth Activities A. Entertainment — The use of music, dancers, mimes or other similar entertainment will not be permitted in the Exhibit Hall. B. Distribution of Food — Distribution of food other than hard candy or similar items will not be permitted without prior approval from ACR Exhibit Management. All such

items must be approved by the ACR Exhibit Management and must be distributed from the confi nes of the Exhibitor’s booth. C. Distribution of Printed Materials — Distribution of printed materials by an exhibitor is limited to their rented space in the Exhibit Hall. This restriction also applies to

distribution of materials or placement of signs in the hotel(s) used by ACR to house registrants of the meeting. A ten (10) point penalty will be assessed against ACR future meetings space applications for any exhibitor who violates this restriction.

D. Photography in the Hall — Picture-taking, other than by the offi cial photographer, is prohibited during setup, dismantling and non-exhibit hours. Each exhibitor has control over the space it has rented and may prevent those considered its competitors from gaining access to, photographing, videotaping or otherwise recording its presentations.

E. Special Effects — Audiovisual and other sound and attention-getting devices and effects will be permitted only if they do not interfere with the activities of neighboring exhibitors and must be approved in advance by ACR Exhibit Management.

F. Product Presentation — All products exhibited must be presented and marketed in strict compliance with all federal, state and local laws pertaining to the labeling and marketing of medical devices and/or drugs. Devices/drugs awaiting FDA approval (i.e., those qualifying for an Investigational Device Exemption), including but not limited to PMA and 510(k) devices, must be identifi ed to ACR as such at the time of application for exhibit space. Documentation of compliance with all applicable FDA guidelines relating to the marketing and promotion of investigational devices must be submitted to ACR with the space application. Failure to meet marketing and labeling standards will result in removal of the device/drug in question from the exhibit hall or forfeiture of exhibition space.

NO EQUIPMENT OPERATED IN THE EXHIBIT HALL MAY PRODUCE RADIATION AT ANY TIME DURING MOVE-IN, THE EXHIBIT PERIOD OR MOVE-OUT.G. Booth Privacy — All exhibitor activities in the Exhibit Hall must be confi ned to the exhibitor’s allotted exhibit space. Exhibitors may only enter exhibit areas other than

their own by invitation so that there is no misunderstanding about taking ideas and/or objects. Violators of this will be penalized with a reduction of points for future ACR meetings.

H. Smoking — Smoking is prohibited in the conference venue. I. Prize drawings in booths are permitted if allowed under applicable state and local laws that govern drawings. J. Giveaways — Exhibitors may distribute small, tasteful token gifts such as pens, notepads, etc. from their booth. Any debris resulting from giveaways or packaging

will be cleared by Champion Exposition Services at the exhibitor’s expense. Giveaways must meet the appropriate American Council on Continuing Medical Education (ACCME) commercial support guidelines and have minimal monetary value. The following items are NOT approved: pen or pocket knives, pocket tools, badge holders, badge lanyards, and cameras.

K. Performance Licenses — Exhibitor will be solely responsible for obtaining any necessary licenses or permission to use any copyrighted works that exhibitor may use.

VIII. Function Space Requests A. No hospitality functions or user meetings may be held during the program portion of the conference. B. Exhibitor only meetings may be scheduled any time during the conference. Exhibitors who wish to use Arizona Biltmore for meetings must submit a written request

directly to ACR Exhibit Management. If you wish to use any non-offi cial hotel, you may make arrangements directly with the hotel.

IX. Registration & Badges A. Each exhibiting company will be allowed four (4) complimentary personnel per 10’ X 10’ booth space rented. Additional personnel will be charged at $200.00 each. B. Exhibitor Registration information will be sent with booth assignments. C. Exhibitor personnel badges are not to be issued to radiologists, press, suppliers, vendors or others who wish to gain admittance for the purpose of making contacts. D. The offi cial ACR 2014 NCBC badge must be worn in the Exhibit Hall at all times. All setup and dismantling personnel must wear special work badges while in the hall.

They may be obtained at the ACR Exhibitor Registration Desk. E. Each individual exhibitor and/or exhibit representative will be responsible for procuring his/her ACR 2014 NCBC badge at the ACR Exhibitor Registration Desk. They will

not be distributed in bulk to one representative of the company. F. Exhibitor company badges are not to be substituted for offi cial ACR 2014 NCBC badges. ACR badges are not to be defaced in any way. G. No one will be admitted into the Exhibit Hall without the proper badge. H. No one under 16 years of age will be allowed in the Exhibit Hall at any time. This includes children of exhibitors during set-up or tear-down hours.

X. Americans with Disabilities Act (ADA) Exhibitors are responsible for compliance with all applicable provisions of the ADA for their booth space, including but not

limited to, wheelchair access provisions. Exhibitors shall indemnify, hold harmless, and defend ACR, its offi cers, directors, agents, members, and employees from and against any claims, liabilities, losses, damages, and expenses (including attorney’s fees and expenses) resulting from or arising out of the exhibitor’s failure or allegations of the exhibitor’s failure to comply with the provisions of the ADA.

Documents

ACR 36th National Conference on Breast Cancer